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HomeMy WebLinkAbout101-Block Party 7-18-07.pdfSARATOGA CITY COUNCIL MEETING DATE: July 18, 2007 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Cathleen Boyer, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Budget Resolution Approving the Carryover and Expenditure of FY 2006/07 Council Contingency Funds in the Amount of $2,500 to Co-Sponsor Neighborhood Block Parties RECOMMENDED ACTION: Adopt resolution appropriating $2,500 from the FY 2006/07 Council contingency to co-sponsor neighborhood block parties sponsored by the Saratoga Clergy Association. REPORT SUMMARY: At the June 20, 2007 City Council meeting Pastor Arvin Engelson, representing the Saratoga Clergy Association, addressed the Council in regards to neighborhood block parties. Pastor Engelson explained that due to the success of the block parties that were held during the City’s 50th Anniversary celebration, the Association has decided to sponsor annual block party events throughout the City of Saratoga sometime between Memorial Day to Labor Day. The Association did not request a monetary contribution form the City only that the City support their efforts and allow them to promote the event. After Council discussion, staff was directed to bring back a resolution appropriating a monetary contribution of $2,500 from remaining FY 2006/07 Council Contingency funds to the Association to use at their discretion. FISCAL IMPACTS: If Council approves the contribution, funding would be carried over from FY 2006/07 to provide funding for the appropriation. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: Council could choose not to adopt the budget allocation. FOLLOW UP ACTION: N/A ADVERTISING, NOTICING, AND PUBLIC CONTACT: Posting of the Council Agenda. ATTACHMENTS: Attachment A – Resolution Attachment B – Staff report from June 20, 2007 Attachment A RESOLUTION NO. 07- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE CARRYOVER AND EXPENDITURE OF FY 2006/07 COUNCIL CONTINGENCY FUNDS IN THE AMOUNT OF $2,500 TO CO-SPONSOR NEIGHBORHOOD BLOCK PARTIES WHEREAS, it is the Council’s desire to make a monetary contribution of $2,500 towards the event from the Council’s Contingency account to help support the efforts of the Saratoga Clergy Association’s efforts to promote and encourage neighborhood block parties; and WHEREAS, it is necessary to carryover and expend FY 2006/07 Council contingency funds for the monetary contribution to the event: Account Description Account# Amount Council Contingency 001-1005-511-5135 $2,500 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby authorizes the appropriation of $2,500 to be used by the Saratoga Clergy Association for neighborhood block parities. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 18th day of July 2007 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Aileen Kao, Mayor ATTEST: ____________________________ Cathleen Boyer, City Clerk Attachment B SARATOGA CITY COUNCIL MEETING DATE: June 20, 2007 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Cathleen Boyer, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Request to the City of Saratoga to Support the request from the Saratoga Clergy Association to Annually Sponsor Neighborhood Block Parties RECOMMENDED ACTION: Accept report and direct staff accordingly. REPORT SUMMARY: Last year the City of Saratoga celebrated its 50th Anniversary. A group of citizens formed the 50th Anniversary Committee and each member or group took responsibility of an event. One such event was the Neighborhood Block Party weekend. The Saratoga Ministerial Association (now called the Saratoga Clergy Association) volunteered to chair this event and it was a huge success. The City Council received the attached letter (Attachment 1) from Pastor Arvin Engelson from the Saratoga Federated Church. Pastor Engelson stated that the Saratoga Clergy Association is willing to sponsor annual block party events sometime between Memorial Day to Labor Day. The Saratoga Clergy Association is not requesting any monetary contribution form the City only that the City support their efforts and allow them to promote the event. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Council Agenda. ATTACHMENTS: Attachment A – Letter from Arvin Engelson, Saratoga Federated Church To: Aileen Kao, Mayor Anne Waltonsmith, Vice Mayor Members of the Council Cc: David Anderson, City Manager During our Celebrate Saratoga experience the neighborhood parties were a significant success. Appreciation was widely expressed. This project actually changed some behaviors, improved relationships and promoted community. I asked my colleagues in the Saratoga Clergy Association if they would be willing to sustain the effort annually. They readily agreed. I was asked to continue as the point person on the project. I now ask for your formal partnership as a co-sponsor of this undertaking. We are not asking for funding. We are asking for the freedom to promote this concept as a joint-project of the City and the City’s faith communities. I am proposing a broad summer season: Memorial Day to Labor Day. Again, Saratoga Federated Church will coordinate efforts and contribute support materials for party hosts. We will, of course, encourage all appropriate permit processes and safety guidelines for parties in public places. As was the case last time, I will seek the participation of those Buddhist, Muslim and Hindu faith communities outside Saratoga but most used by City residents. During Celebrate Saratoga we had parties hosted by households from all five faith traditions and dozens of households with no particular faith tradition. We are hopeful that you will find this a worthy annual emphasis. Public encouragement is all that is needed for some neighbors to acquire the initiative to become hospitable. We will hold off on promotion until I hear from you. Sincerely, Arvin Engelson Pastor of Care Ministries Saratoga Federated Church (408) 867-1000