HomeMy WebLinkAbout101-Agreement with Saratoga Chamber of Commerce.pdfSARATOGA CITY COUNCIL
MEETING DATE: July 18, 2007 AGENDA ITEM:
ORIGINATING DEPT: CMO CITY MANAGER: Dave Anderson
PREPARED BY: Barbara Powell DEPT HEAD: Dave Anderson
Assistant City Manager
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SUBJECT: Agreement with Saratoga Chamber of Commerce
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RECOMMENDED ACTION(S):
Accept report and adopt the resolution approving the Agreement with the Saratoga Chamber of
Commerce.
REPORT SUMMARY:
On February 5, 2003, the City entered into a 4-year Agreement with the Saratoga Chamber of
Commerce to provide tourism and information services. The Agreement expired June 30, 2007, and
continues on a month-to-month basis under the same terms and conditions.
At its May 16, 2007 meeting, the City Council approved an allocation to the Chamber for fiscal year
2007/08 of $11,000.
Council members Hunter and Page and City staff met with representatives of the Chamber to discuss
the terms and conditions for a new agreement with the Chamber. Based upon those meetings, staff has
prepared a proposed revised agreement for Council consideration (attached). The main proposed
revisions to the agreement are as follows:
Section Previous Agreement Proposed Agreement
3. Term February 5, 2003 to June 30, 2007 July 1, 2007 to June 30, 2012
14.
Insurance
Required automobile insurance
coverage
Eliminated requirement since the Chamber
does not own vehicles – employees use their
own personal vehicles for Chamber business
14.
Insurance
No requirement included for
subcontractors’ Workers’ Compensation
insurance
Added requirement for Chamber to ensure
that subcontractors have Workers’
Compensation insurance
18.
Termination
Termination only with cause and written
notice by either party
Termination with or without cause by
providing thirty (30) days notice (standard
language currently used by the City in its
agreements)
Section Previous Agreement Proposed Agreement
Exhibit B Annual Fee = $10,000 Annual Fee = $11,000
Exhibit B Cost of living adjustment based upon
the Consumer Price Index
Set cost of living increase at 3% per year
Exhibit B No payment schedule included Included a quarterly payment schedule with
specific amounts to be invoiced per quarter
and per fiscal year
Exhibit B No membership fee included Included annual membership fee paid to
Chamber in addition to annual fee
FISCAL IMPACTS:
The effect of the Agreement would be to increase the annual fee paid by the City to the Chamber from
$10,000 annually (existing agreement) to $11,000 annually.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The City could terminate its agreement with the Chamber, or continue its agreement on a month-to-
month basis under the terms of the previous agreement.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Adopt the resolution and authorize the City Manager to enter into the Agreement with the Saratoga
Chamber of Commerce.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
• Resolution approving the Agreement
• Agreement with the Saratoga Chamber of Commerce
RESOLUTION NO.__________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE AGREEMENT
BETWEEN THE CITY OF SARATOGA AND
THE SARATOGA CHAMBER OF COMMERCE
WHEREAS, on February 5, 2003 the City of Saratoga (City) entered into a 4-
year Agreement with the Saratoga Chamber of Commerce (Chamber) for tourism and
information services;
WHEREAS, the Chamber and the City desire to renew the Agreement for an
additional 5-year term;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Saratoga hereby approves the Agreement and authorizes the City Manager to enter into
the Agreement between the City and Chamber.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed
and adopted at a regular meeting of the Saratoga City Council held on the 18th day of
July, 2007 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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Aileen Kao, Mayor
City of Saratoga
Attest:
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Cathleen Boyer, City Clerk