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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, August 01, 2007
CLOSED SESSION – 5:30 P.M. – ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITVALE AVENUE
CALL MEETING TO ORDER – 5:30 P.M.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
Conference With Labor Negotiators (Gov't Code 54957.6):
Agency designated representatives: Barbara Powell, Assistant City Manager, and
Monica LaBossiere, Human Resources Manager
Employee organization: SEA
Conference With Labor Negotiators (Gov't Code 54957.6):
Agency designated representative: Dave Anderson, City Manager
Employee organization: SMO
Conference With Labor Negotiators (Gov't Code 54957.6):
Agency designated representative: Barbara Powell, Assistant City Manager and
Monica LaBossiere, Human Resources Manager
Employee organization: Northern California Carpenters Regional Council,
Carpenters Forty Six Northern California Counties Conference Board and Their
Affiliated Locals
Conference With Legal Counsel - Existing Litigation (1 case) (Government Code
section 54956.9(a)):
Suto v. Saratoga et al. (Santa Clara County Superior Court Case
No.107CV078657
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code 54957)
Title: City Manager
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code 54957)
Title: City Attorney
OPEN MEETING – 6:00 P.M. – ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITVALE AVENUE
Joint meeting with the Saratoga Chamber of Commerce.
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
July 26, 2007)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Report from the Saratoga Chamber of Commerce.
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation Honoring Lisa Marie Burley
Recommended action:
Present commendation.
SPECIAL PRESENTATIONS
2. Update on the West Valley College Construction Projects
Recommended action:
Informational only.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. Review of Accounts Payable and Payroll Check Registers.
Recommended action:
Accepts the Check Registers for:
Accounts Payable: July 11, 2007 and July 18, 2007
Payroll: July 19, 2007
4. Supplemental Law Enforcement Services Funds (SLESF)
Recommended action:
Adopt resolution authorizing the continued use of the Citizen Options for Public
Safety (COPS) program's Supplemental Law Enforcement Services Fund (SLESF)
grant as a source of funds for additional public safety services.
5. License Agreement with Saratoga Sister City for Storage Shed at North Campus
Recommended action:
Accept report and adopt the resolution approving the License Agreement with the
Saratoga Sister City.
6. Motor Vehicle (MV) Resolution
Recommended action:
Move to adopt the Motor Vehicle Resolution authorizing “No Parking or Stopping”
on Sobey Meadows Court.
7. Initial Mitigation Efforts for Removal of an Illegal Bicycle Trail in the Parker Ranch
Subdivision - Appropriation of Funds
Recommended action:
Approve $5,000 in Council Contingency funds for initial mitigation efforts to remove
an illegal bicycle trail in the Parker Ranch Subdivision.
8. Landscaping & Lighting Assessment District LLA-1 Annexation 2007-1, Zone No.
33 - Approval of Budget Adjustment Resolution for FY 07-08
Recommended action:
Move to adopt the budget adjustment resolution increasing both revenues and
expenditures for Landscaping and Lighting Assessment District LLA-1 for the
amount of $3,200.
9. Memorandum of Understanding with the Northern California Carpenters Regional
Council, Carpenters Forty Six Northern California Counties Conference Board and
Their Affiliated Locals (Union)
Recommended action:
Adopt the resolution approving the Memorandum of Understanding (MOU) between
the City and the Memorandum of Understanding with the Northern California
Carpenters Regional Council, Carpenters Forty Six Northern California Counties
Conference Board and Their Affiliated Locals (Union) for the period July 1, 2007
through September 30, 2011, and authorize the City Manager to execute the MOU.
10. Memorandum of Understanding with Saratoga Employees Association
Recommended action:
Adopt the resolution approving the Memorandum of Understanding (MOU) between
the City and the Saratoga Employees Association (SEA) for the period July 1, 2007
through September 30, 2011, and authorize the City Manager to execute the MOU.
11. Memorandum of Understanding with the Saratoga Management Association
Recommended action:
Adopt the resolution approving the Memorandum of Understanding (MOU) between
the City and the Saratoga Management Association (SMO) for the period July 1, 2007
through September 30, 2011, and authorize the City Manager to execute the MOU.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
None
OLD BUSINESS
12. Prospect Road Median Improvement Project - Agreement for Professional Design
Services
Recommended action:
1. Move to authorize the City Manager to execute an Independent Contractor
Agreement between the City of Saratoga and Callander Associates Landscape
Architecture, Inc. for professional design services in the amount of $28,098 and an
additional allocation in the amount of $2,500 for subsurface investigation.
2. Authorize the Mayor to sign a letter of understating with the City of San Jose
regarding the project.
NEW BUSINESS
13. Designation of Voting Delegate for League of California Cities Annual Conference
Recommended action:
Designate a voting delegate and alternate for the League’s Annual Conference.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Aileen Kao
Association of Bay Area Government
Hakone Foundation
West Valley Mayors and Managers Association
City School AdHoc
County HCD Policy Committee
Vice Mayor Ann Waltonsmith
Hakone Foundation
Northern Central Flood Control Zone Advisory Board
KSAR
SASCC
Sister City Liaison
Prospect Road AdHoc
Councilmember Chuck Page
Chamber of Commerce
Santa Clara County Cities Association-Joint Economic Development Policy Committee
(JEDPC)
West Valley Sanitation District
West Valley Solid Waste Joint Powers Association
Village AdHoc
Chamber of Commerce AdHoc
Councilmember Kathleen King
County Cities Association Legislative Task Force
Peninsula Division, League of California Cities
Santa Clara County Cities Association
Valley Transportation Authority PAC
City School AdHoc
Prospect Road AdHoc
Councilmember Jill Hunter
Historic Foundation
Library Joint Powers Association
Santa Clara County Emergency Council
Santa Clara County Valley Water Commission
Village AdHoc
Chamber of Commerce AdHoc
CITY COUNCIL ITEMS
OTHER
CITY MANAGER’S REPORT
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council of the City of Saratoga was posted on July 26, 2007,
of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 26th day of July 2007at Saratoga, California.
Cathleen Boyer, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2007
8/15 Summer Recess – Meeting Cancelled
9/5 Regular Meeting – Joint Meeting with West Valley Board of Trustees
9/19 Regular Meeting
10/3 Regular Meeting – Joint Meeting with Montalvo Arts
10/17 Regular Meeting
11/7 Regular Meeting – Joint Meeting with Hakone Foundation
11/21 Regular Meeting
12/5 Regular Meeting – Reorganization
12/19 Regular Meeting