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HomeMy WebLinkAbout101-Staff Report.pdfDave Anderson Mary Furey RECOMMENDED ACTION: That the City Council accepts the Check Registers for the following payment cycles: Accounts Payable:July 11 and 18, 2007 Payroll:July 19, 2007 REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. Accounts Payable 7/11/07 105409 105524 114 $408,114.34 7/12/07 6/27/07 105408 Accounts Payable 7/18/07 105525 105594 68 $482,683.90 7/19/07 7/11/07 105524 Payroll(Pay Per.#15-07)7/19/07 32454 32484 31 $136,085.91 7/19/07 7/5/07 32453 $1,026,884.15 AP Date Check # Issued to Dept.Purpose Amount 7/11/07 105446 AS/REC Computer & Supplies $20,315.43 7/11/07 105450 CM $15,632.87 7/11/07 105451 PW Pavement Mgt.$36,466.94 7/11/07 105459 Various Landscape Maintenance $12,436.59 7/11/07 105461 PW Concrete Repair $98,647.26 7/11/07 105466 Harris Company RC Install Kitchenette $11,150.00 7/11/07 105497 San Jose Water Co.Various Water Service $14,422.27 7/11/07 105503 Various Attorney/Legal Services $38,500.16 7/18/07 105527 ABAG Plan Corporation CM 07/08 Premium $130,051.00 7/18/07 105541 AS Quarterly Premium $41,963.78 7/18/07 105553 PW Crosswalk/Concrete Repair $110,112.20 7/18/07 105573 AS Operational Support/CDBG $23,250.00 7/18/07 105577 AS $11,425.00 7/18/07 105579 AS $10,928.00 7/18/07 105584 PW $34,767.72 The following is a list of Accounts Payable checks that were voided or manually issued: AP Date Check # Issued to Amount 7/11/07 105329 ($4,960.00) 7/11/07 105379 ($2,824.83) 7/11/07 105409 Garcia, Patsy $90.00 7/18/07 105443 ($1,000.00) 7/18/07 105444 ($2,000.00) Reason Operational Support Grant Funding Sara-Sunvale Road Proj. Saratoga Historical Franklin, D.Void Check - Reissued check #105525 General Highway Users TaxTop Grade Construc. Void Check - Reissued check #105378 6/27/07) Manual Check Void Check - Reissued check #105525 Void Check - Reissued check #105403 6/27/07) ABAG Comp Shrd Rsk Hwy 9 & Oak/El Quito General/CDBG General Workers' Comp G. Bianchi Construc. S.A.S.C.C. Saratoga Comm. Access Shute, Mihaly & Wein.Various Various Liability/Risk Mgt. Universal Specialities Mr. & Mrs. Al Hurwitz Franklin, D. El Camino Paving, Inc. Fund North Campus General/Sara-Sunvl Gateway Gachina Landscape Mgt.Various El Quito Area Curb RplcmntGeorge Bianchi Const. Generator General General AGENDA ITEM: Prior Check Register CITY MANAGER: The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the expenditure: TOTAL Dell Marketing L.P. Edward R. Bacon Co. Type of Checks Checks Released Finance & Admin. Services Date Starting Check No. FINANCE & ADMIN SARATOGA CITY COUNCIL SUBJECT: Review of Accounts Payable and Payroll Check Registers. Amount Karen Caselli Ending Check No.Total Checks MEETING DATE: DEPARTMENT: PREPARED BY: August 1, 2007 C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report 7/18/07 105525 $1,500.00 The following is a list of cash reduction by fund: Fund #AP 7/11 AP 7/18 PR 7/19 Total 001 General 167,054.50 125,458.81 109,999.09 402,512.40 150 Streets & Roads 8,768.47 39,865.27 2,056.40 50,690.14 201 Manor Drive Landscape 220.42 220.42 202 Ferdericksburg Landscape - 203 Greenbriar Landscape 787.00 271.82 1,058.82 204 Quito Lighting - 205 Azule Lighting 1,896.70 1,896.70 206 Sarahills Lighting 89.86 89.86 207 Village Lighting - 209 McCartysville Landscape 215.00 215.00 210 Tricia Woods Landscape 75.00 26.05 101.05 211 Arroyo de Saratoga Landscape 85.00 85.00 212 Leutar Court Landscape 85.00 85.00 215 Bonnet Way Landscape 255.00 255.00 216 Beauchamps Landscape 85.00 85.00 217 Sunland Park Landscape 340.00 346.47 686.47 222 Prides Crossing Landscape 450.00 450.00 224 Village Commercial Landscape 648.72 648.72 225 Saratoga Legends Landscape 601.07 601.07 226 Bellgrove Landscape 1,985.00 1,985.00 227 Cunningham/Glasgow Landscape 145.00 89.71 234.71 228 Kerwin Ranch Landscape 340.00 129.03 469.03 229 Tollgate LLD 114.66 114.66 231 Horseshoe Landscape/Lighting 653.19 653.19 232 Gateway Landscape 245.00 245.00 250 Development Services 24,655.24 5,484.12 30,139.36 260 Environmental Program SRF 8,098.77 8,098.77 270 CDBG - Federal Grants 5,500.00 5,500.00 290 Recreation 21,490.70 2,088.32 23,579.02 291 Teen Services 424.09 424.09 310 Park Dev Cap Proj Fund 3,024.00 3,024.00 320 - 352 Infrastructure - 400 Library Bond Debt Service - 420 Leonard Road - 501 Equipment Replacement ISF - 502 Information Technology 5,390.00 2,711.88 8,101.88 503 Facility Improvement 54.91 11,895.81 11,950.72 504 Facilities 23.92 2,170.42 505 Internal Services Fund 6,811.99 510 Liability/Risk Mgt 130,051.00 1,219.89 511 Workers' Comp 41,963.78 852.70 604 Planning Deposit Pre 2006 4,937.68 3,601.67 8,539.35 605 Planning Deposit FY 2006 41.20 1,154.69 1,195.89 701 Traffic Safety - 702 Highway 9 Safety - 703 Hakone ADA Improvements - 706 Sidewalk Annual Project - 707 Aloha Street Safety Improvement 2,571.00 2,571.00 716 Highway 9/Oak Pedestrain 33,138.19 1,079.61 34,217.80 727 El Quito Area Curb Replacement 98,647.26 76,974.01 175,621.27 728 Book Go Round Drainage 3,898.62 1,050.53 4,949.15 Manual Check Fund Description Park Dev Capital Project Franklin, D. C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report The following is a list of cash reduction by fund (continued): Fund #AP 7/11 AP 7/18 PR 7/19 Total 731 Storm Drain Upgrades - 732 Median Landscape/Irrigation - 734 Civic Center Landscape - 735 Village Lights (Zone 7A)- 736 Village Trees Lighting - 738 Cox Ave Railroad Crossing 3,901.51 3,901.51 741 Blaney Plaza Improvements - 743 Blaney Plaza Improvements/Cnstrc - 744 Village Sidewalk, Curb/Gutter - 746 Saratoga-Sunnyvale Gateway 5,802.65 7,801.65 13,604.30 748 El Ca Grante/Monta Vista - 755 Warner Hutton House Improvement 4,729.00 4,729.00 758 Civic Center - CDD Offices - 762 North Campus/19848 Prospect 12,638.50 12,638.50 790 UPRR/De Anza Trail 22,656.76 22,656.76 791 Kevin Moran 2,295.97 2,295.97 792 Alternative Soccer Field 1,585.10 1,585.10 793 Parks/Trails Repair 1,084.77 1,084.77 408,114.34 482,683.90 136,085.91 1,026,884.15 - - - - ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Register in the Expenditure Approval List format. TOTAL Fund Description C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report