HomeMy WebLinkAbout101-Agreement with Saratoga Sister City.pdfSARATOGA CITY COUNCIL
MEETING DATE: August 1, 2007 AGENDA ITEM:
ORIGINATING DEPT: CMO CITY MANAGER: Dave Anderson
PREPARED BY: Barbara Powell DEPT HEAD: Dave Anderson
Assistant City Manager
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SUBJECT: License Agreement with Saratoga Sister City for Storage Shed at North Campus
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RECOMMENDED ACTION(S):
Accept report and adopt the resolution approving the License Agreement with the Saratoga Sister City.
REPORT SUMMARY:
For some time, the City has had an informal agreement with Saratoga Sister City to provide storage
space for Taiko Drums in the Fellowship Hall Building at the North Campus Facility. The City will be
initiating renovations of the Fellowship Hall Building in the near future. The planned building
configuration, once renovated will lack sufficient, suitable storage space for the Taiko Drums.
Therefore, another storage location for the drums needed to be found.
Thomas Scott, Facilities Maintenance Supervisor, worked with Sister City representatives to identify
an alternative structure (proposed “Tuff” shed) and location (indicated on attached Exhibit “A”) at the
North Campus facility. The proposed Tuff shed would be 10’ x 16’ and would be installed on a
concrete pad. The shed and pad will be directly paid for and maintained by Sister City. Thomas met
with the property owner adjacent to the proposed location of the shed and the homeowner has no
objections to its installation.
Since Saratoga Sister City will be installing a shed it owns on City-owned property, the City Attorney
has recommended, and drafted a License Agreement between the City and Saratoga Sister City. The
License Agreement provides for an initial 10-year term of occupancy, with provision for a 5-year
agreement extension if both parties so desire. Beyond this 15-year term, the two parties may choose to
continue or terminate the agreement, as desired. Upon conclusion of the agreement, Saratoga Sister
City would be responsible for removing the shed, until the City desires to retain it, in which case the
shed will become City-owned property.
Staff recommends that the City Council approve the License Agreement between the City and Saratoga
Sister City for installation of the storage shed at the North Campus facility.
FISCAL IMPACTS:
If the License Agreement is approved, the City will receive a nominal fee of $1.00 per year from
Saratoga Sister City.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The City and Saratoga Sister City would need to determine an alternative location for storage of the
Taiko Drums.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Adopt the resolution and authorize the City Manager to enter into the License Agreement with
Saratoga Sister City.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
• Resolution approving the Agreement
• License Agreement with Saratoga Sister City
RESOLUTION NO.__________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE LICENSE AGREEMENT
BETWEEN THE CITY OF SARATOGA AND
SARATOGA SISTER CITY
WHEREAS, the City of Saratoga (City) desires to continue to support its
relationship with Saratoga Sister City;
WHEREAS, the City has provided storage for Taiko Drums owned by Saratoga
Sister City in Fellowship Hall at the City-owned North Campus Facility;
WHEREAS, due to planned renovation of the Fellowship Hall Building, an
alternative storage area for the Drums will be required;
WHEREAS, Saratoga Sister City is amenable to purchasing, installing and
maintaining a “Tuff” shed in which to store the Drums at an alternative location on the
North Campus Facility approved by the City;
WHEREAS, the City has determined that the alternative location is suitable for
installation of the shed and desires to enter into a License Agreement with Saratoga Sister
City for this purpose;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Saratoga hereby approves the Agreement and authorizes the City Manager to enter into
the License Agreement between the City and Saratoga Sister City.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed
and adopted at a regular meeting of the Saratoga City Council held on the 1st day of
August, 2007 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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Aileen Kao, Mayor
City of Saratoga
Attest:
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Cathleen Boyer, City Clerk