HomeMy WebLinkAbout02-07-2014 City Council Retreat Agenda PacketAMENDED AGENDA
CITY COUNCIL RETREAT
FEBRUARY 7, 2014
9:00 A.M.
SARATOGA PROSPECT CENTER - GRACE BUILDING
19848 PROSPECT ROAD, SARATOGA
CALL MEETING TO ORDER — 9:00 A.M.
!T27 w WY\ w
REPORT OF CITY CLERK ON POSTING OF THE AGENDA
(Pursuant to Government Code 54954.2, the agenda for this meeting was property posted on
February 4, 2014)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non - Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters non on this agenda. The law generally prohibits the Council from discussing or taking
action on such items. However, the Council may instruct staff accordingly regarding Oral
Communications under Council Direction to Staff.
AGENDA TOPICS
1. 9:00 a.m. Speed Limit Enforcement & Traffic Calming John Cherbone
Light Breakfast & Coffee
2. 10:00 a.m. Event Funding & Community Event Grant Program Brian Babcock
10:30 a.m. BREAK
3. 10:45 a.m. Community Development Work Plan James Lindsay
12:15 p.m. LUNCH BREAK
4. 12:45 p.m. Mid -Year Budget & 5 -Year Forecast Mary Furey
1:45 p.m. BREAK
5. 2:00 p.m. Capital Improvement Plan Mary Furey
6. 4:00 p.m. Environmental Policy Ideas Council Member
Chuck Page
7. 4:15 p.m. Retreat Wrap Up Mayor Emily Lo
Dave Anderson
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at (408) 868 -1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102- 35.104 ADA title II]
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for public review on February 4, 2014, at
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at
www.saratqga.ca.us
Signed this 4th day of February 2014 at Saratoga, California.
Crystal Bothelio
City Clerk
og SA �
SARATOGA CITY COUNCIL
MEETING DATE: February 7, 2014 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Mainini Cabute DIRECTOR: John Cherbone
Management Analyst II
SUBJECT: Speed Limit Enforcement and Traffic Calming
RECOMMENDED ACTION:
Review options and give staff direction on how to proceed.
BACKGROUND
Recently on December 18, 2013, the City Council approved the City of Saratoga Speed Zone
Survey performed by Fehr & Peers. The Speed Zone Survey is conducted every five years and
analyzes the adequacy of posted speed limits on 61 roadway segments within the Saratoga city
limits. Fehr & Peers evaluated and compared the roadway segments to the 85th percentile speed to
make recommendations on whether the speed limit is appropriate and can be enforced by California
law.
According to the 2013 Study, speeds have increased on 31 of the 61 roadway segments while
speeds decreased on the remaining 30 compared to the 2008 Speed Survey Results. Fehr and Peers
observed that on 13 roadway segments, vehicles were traveling in excess of 8 mph over the posted
speed limit. This increase in speed indicates that these segments should be 10 mph higher than the
posted limit.
At the December 18 Council Meeting, the Council approved the Speed Survey and then directed
staff to add the issue of increasing traffic enforcement and traffic calming to the February 7, 2014
Council Retreat agenda. Specifically, the Council members would like to discuss the potential
budget increase to the Sheriff's contract to allow for increased enforcement. The Council also asked
staff to work with the Traffic Safety Commission, the Traffic Engineer and the Sheriff to
recommend an overall plan to address general traffic calming in Saratoga and to reduce excessive
speed on some streets and collisions on Saratoga Avenue.
On January 9, 2014, the TSC met to discuss the issue and requested to have a follow -up meeting
with more data available in order to make a recommendation. Since that meeting, City staff has
been working with the Sheriff and the Traffic Engineer to gather and review data and prepare a
presentation that shows the costs for different levels of increased traffic enforcement at the
priority areas.
Page 1 of 3
The Traffic Safety Commission will review this information on January 30, 2014 and make a
recommendation for the Council to review and consider.
DISCUSSION
Over the last several weeks, City staff, the Traffic Engineer and the Sheriff have met and identified
the following two goals to accomplish Council's direction.
A) Reduce the observed 85th percentile speeds on Speed Survey monitored roadways to no
more than 7 mph over the posted speed limit.
B) Reduce the collision frequency on Saratoga Avenue from Cox Avenue to Highway 9
Attachment A provides in greater detail the possible frequency of increased direct enforcement
and the costs associated with those increased enforcement times. Staff believes that increasing
direct enforcement on the identified streets will influence driver behavior, reduce vehicular
speeds and improve driver safety.
Attachment B provides data on the number of citations and accidents that have occurred in
Saratoga since 2002.
Attachment C is a letter from a long time resident concerned about unsafe driver behavior
specific to pedestrian crossing which could be influenced with increased traffic enforcement.
Currently, the City of Saratoga has 1.0 FTE Sheriff Deputy assigned to traffic enforcement. This
number reflects the lowest number of traffic deputies in the last decade. In 2002, Saratoga had
4.0 FTE Sheriff Deputies assigned to traffic enforcement. From 2005 to 2011, Saratoga had 2.0
FTEs Sheriff Deputies and in 2012, Saratoga reduced the number of Sheriff Deputies to its
current level of 1.0 FTE.
Staff believes that increasing the number by any amount would calm traffic. Staff however
recommends that City Council increase the number Traffic Sheriff Deputies to at least 1.0 FTE to
be able to appropriately target the identified streets that require more direct enforcement.
FISCAL IMPACTS:
The fiscal impacts are listed below and would impact the City's General Fund Reserves.
Cost Option 1: 628 hours increase of traffic enforcement equals .30 FTE or $100,084 /year.
Cost Option 2: 1,040 hours increase of traffic enforcement equals .50 FTE or $165,744 /year.
Cost Option 3: 1560 hours increase of traffic enforcement equals .75 FTE or $248,617/year.
Cost Option 4: 2080 hours increase of traffic enforcement equals 1.0 FTE or $331,489 /year.
Cost Option 5: 497,234 hours increase of traffic enforcement equals 1.5 FTE or $497,234/year.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Page 2 of 3
There would be no additional traffic calming measures in the areas identified as having increased
speeds.
ALTERNATIVE ACTION:
FOLLOW UP ACTION:
Forward information to consider during the budget approval process.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional
ATTACHMENTS:
1. Traffic Calming and Direct Enforcement Options
2. Citations and Accidents Charts
3. Letter- Traffic Near Schools
Page 3 of 3
Table 1: Targeted Speed Reduction Action Plan - DRAFT
Posted
Observed Speed
Speed over Posted
Speed
(85th %ile)
(85th %ile)
Ultimate
2 Year 85th
Street Segments
85th % -ile
% -ile
Cost Option 1
Cost Option 2
Cost Option 3
Cost Option 4
Cost Option 5
Limit
NB /EB
SB /WB
NB /EB
SB/WB
Target*
Target*
(mph)
Tier 1 Roadways (near schools and parks)
Beaumont: Herriman to Glasgow
25
33.3
35.6
8.3
10.6
30
32
Cumberland: Cox to Scotland
25
34.2
34.4
9.2
9.4
30
32
Glen Brae: Scotland to Cox
25
34.0
33.1
9.0
8.1
30
32
Herriman: Saratoga - Sunnyvale to Saratoga
25
33.0
32.0
8.0
7.0
30
30
Tier 2 Roadways
Allendale: Chester to Quito
25
38.0
37.0
13.0
12.0
32
35
.50 FTE provides 1,040
.75 FTE provides 1560
1.0 FTE provides 2080
1.5 FTE's provides 3120
.30 FTE provides 628 hours
hours of Traffic
hours of Traffic
hours of Traffic
hours of Traffic
Bohlman: Southerly limits to 6th
25
35.1
34.2
10.1
9.2
32
32
of Traffic Enforcement at a
Enforcement at a cost of
Enforcement at a cost of
Enforcement at a cost of
Enforcement at a cost of
cost of $100, 084.
$165,744
$248,617
$331,489
$497,234
Chester: Allendale to Ten Acre
25
35.3
35.3
10.3
10.3
32
33
- 1 full day on each street
- 1 full day on each street
- 1 full day on each street
- 1 full day on each street
- 1 full day on each street
Farwell: Fruitvale to SR9
25
34.4
32.2
9.4
7.2
32
32
every 12 weeks (3 months)
- Or 1/z day on each street
every 8 weeks (2 months)
every 5 weeks
every 4 weeks
every 3 weeks
Mt. Eden: Pierce to City limits
25
39.6
39.1
14.6
14.1
32
37
every 6 weeks (1.5 months)
- Or 1/2 day on each street
- Or 1/i day on each street
- Or 1/2 day on each street
- Or 1/2 day on each street
every 4 weeks (1 month)
every 2.5 weeks
every 2 weeks
every 1.5 weeks
Pierce: SR9 to Mt. Eden
25
36.5
37.4
11.5
12.4
32
35
- 40 hours per street per
- 65 hours per street per
- 98 hours per street per
- 130 hours per street per
- 195 hours per street per
Pierce: Mt. Eden to Surrey
25
32.9
32.9
7.9
7.9
32
32
year
year
year
year
year
Quito Rd: Bicknell to Pollard
25
34.0
34.0
9.0
9.0
32
32
Sobey: North to south
25
38.0
37.6
13.0
12.6
32
35
Tier 3 Roadways (< 1,000 vehicles per day)
Mendelsoh: SR9 east to SR9 west
25
33.1
35.8
8.1
10.8
32
32
Toll Gate: SR9 to Saratoga Heights
25
37.8
34.7
12.8
9.7
32
34
Collision Focus
Reduce frequency
of all
types of collision
on Saratoga
Avenue
between Cox
Avenue and
Saratoga Avenue
Highway
9
Notes:
* Target in relation to direction of travel with the lower observed 85th %ile speed
M
203
2004
200
2006
2007
2008
2009
2010
2011
2012
2013
Number of Traffic
4
3
3
2
2
2
2
2
2
2
1
1
Citations
2812
N4
2421
2000
2701
2932
KH
3004
3408
1011
1300
1235
Acd*ls
380
207
142
138
101
153
113
1H
110
117
09
07
Tatai Accidents
NIA
333
200
297
321
310
277
27�
244
Hfi
208
224
450
4500
400
4000
350
3500
300
3000
250
2500 Accidents
200
2000 + citations
150
1500
100
1000
50
500
0
0
2002
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
40,000
35,000
30,000
'
25,000
>
1
20 000 2006
15,000 1-2013
10,000
L
51000
0
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4�
5�
Streets
From: Don Masulis [mailto:donaldmasulis @hotmail.com]
Sent: Wednesday, January 29, 2014 9:15 AM
To: Debbie Bretschneider; hmckay @st- andrews.org
Subject: Pedestrian safety and St Andrews School traffic
Every school day morning I have been walking with my son down Crestbrook, passing St
Andrews to the traffic signal where he crosses Saratoga Avenue to get to Redwood Middle
School. I feel the need to accompany him because of the diregard that many (not all) St
Andrew's parents have for pedestrians when exiting their school. There are two major concerns
I have: 1) many drivers exiting the school lot do not stop for pedestrians crossing the driveway
on the sidewalk (yes, there is a parking lot stop sign there - but many drivers ignore this, as can
be attested to by the St. Andrews staff who can see but ignore this), and some drivers do not
even look for pedestrians but instead focus only on the oncoming traffic ; 2) some drivers
exiting St Andrews circle around the back of the school on residential streets passing through
the Crestbrook- Braemar intersection without stopping (yes, there is a stop sign there too). I
know these drivers feel caught up in the morning rush, and that the school traffic on Saratoga
Avenue is horrible. So I always caution my son to wait at the driveway and on Crestbrook until
either drivers have stopped or have gone through - making eye contact with the drivers.
However today I had an especially bad experience at the St Andrews driveway. A courteous St
Andrews parent did stop in the left lane and my son starting crossing, but then another driver
behind this vehicle who clearly saw us there, drove into the right lane around the stopped
vehicle, and without stopping whizzed out the exit missing my son by about two feet. This was
an eye- opener for me.
Saint Andrews is a very busy place (my wife is a member of their church), so I understand how
worked -up drivers can get going into and out of their parking lot. This is compounded by the
traffic going to and from Sacred Heart as well as to and from Redwood and maybe even
Saratoga High School. Yet, as a long time Saratoga resident, with four kids who all have
attended the public schools here, I have seen very little traffic safety enforcement on the routes
to and from these schools, and the safety problems have clearly worse than ever. When the city
approves school improvements and special events they should also expect to have more traffic
safety enforcement, or to install a stop signal or flashing lights on Saratoga Avenue near the
schools. It would also be nice if the schools administrations would be pro- active in helping with
these issues - maybe putting -in speed bumps /ramps at strategic places, or having staff present
to caution drivers (a very visible stop sign is clearly not enough).
Thanks for reading this.
Don Masulis
19881 Braemar Drive
Saratoga
u SA,R
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SARATOGA CITY COUNCIL
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C�ZxP[3Y;��4'i
MEETING DATE: February 7, 2014 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Brian Babcock DIRECTOR: Dave Anderson
Administrative Analyst I
SUBJECT: Event Funding and Community Event Grant Program
RECOMMENDED ACTION:
Provide direction to staff.
BACKGROUND:
The Community Event Grant Program was established in 2012. Council had directed staff at the
time to create a streamlined annual community event grant allocation process. In previous years,
staff had brought forth event grant requests on an individual basis.
The Community Event Grant Program formalized the process for allocating grant funds and
established an application process where requests could be brought before the Council at the
same time. The program also left room for unplanned grant requests during the off -cycle of the
program.
Council allocated $20,000 to the Fiscal Year 2014/15 program at the December 4, 2013 Council
meeting. In addition, Council directed staff to include the Community Event Grant Program on
the Council Retreat agenda. Council Members stated that they wanted to discuss total event
funding, including event expenditures outside of the grant program, and grant program criteria.
The City opened the Fiscal Year 2014/15 application process last month. All past applicants,
including groups that have participated in the annual process or submitted an off -cycle
application, were notified. Applications are due by March 4, 2014 and will be considered by the
Council at its March 19, 2014 meeting.
Event Funding
The Council has allocated $20,000 to the Fiscal Year 2014/15 Community Event Grant Program.
Council allocated $20,000 to the program in 2012/13, though only $19,978 was apportioned to
events. In Fiscal Year 2013/14, $20,000 was allocated to the program and this amount was
augmented by the Council Discretionary Fund after an off -cycle grant request was approved.
Consequently, a total of $22,253 was allotted to community event grants.
Pagel of 3
In addition to the grant program, there are several other events funded by the City. These include
City events, such as the Holiday Tree Lighting, Arbor Day, ribbon cuttings, and the movie night
events. A comprehensive list of events funded by the City, including those that have received
allocations through the grant program and City events, are listed in Attachment A.
Criteria and Priorities
There are currently two basic criteria that events must meet to be considered for grant funding.
Events must 1) be held in Saratoga and 2) be open to the public. These criteria must be met in
order for a funding request to be included in a report delivered to Council. If Council would like
to expand the criteria, some ideas are listed below:
• Event is free to the public
• Event is held annually
• Event is non - commercial
• Event is not a fundraiser
These are criteria similar to those used by other cities when allocating community event funding.
In addition, Council may want to evaluate the priorities outlined in the grant program, which are
used by the Council as a guide when allocating funds when requests for funding exceed available
funds. The program currently outlines three priorities, which include:
1. Saratoga -based non - profit organizations holding events in Saratoga will be given first
priority.
2. Non - profit organizations coordinating events in Saratoga will be given second priority.
3. Organizations that have previously coordinated events in Saratoga will be given
preference over organizations that have not.
These three priorities are values used to judge the relative merits of a proposal submitted to
Council. If the Council chooses to modify the list of priorities, others could include:
• Builds a sense of community
• Reinforces the City's image as a safe, fun, and high - quality community
• Strengthens a sense of identity in the community
• Celebrates diversity
• Focuses on Saratoga's history and/or character
• Attracts and/or focuses on Saratoga residents
• Draws visitors to Saratoga
• Supports Saratoga businesses
• Celebrates art or music
• Promotes healthy living
• Educates the public
• Promotes volunteerism
• Fundraises for a local non -profit
• Encourages youth involvement and activity
Page 2 of 3
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
1100
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: History of Community and City Event Allocations since FY 2008/09
Page 3 of 3
HISTORY OF COMMUNITY EVENT ALLOCATIONS SINCE FISCAL YEAR 2008/09
EVENT
2008/09
2009/10
2010/11
2011/12
2012/13
2013/14
A Salute to Paul Masson & the Saratoga Wine Industry
$650
Bollywood Street Dance - Sponsored by SVDC
$1,000
$1,300
Celebrate Saratoga /Art and Wine (Taste of Saratoga)
$10,500
$5,000
$5,000
$5,000
$5,000
Celebrating Service - Assistance League
$520
Chamber of Commerce Barbeque
$600
Foodie on the Run
$1,000
$1,440
Fourth of July Celebration
$4,000
$4,000
$1,225
$1,984
Hansel and Gretel - Bay Shore Lyric Opera Company
$940
Library - Heart of the Community (Saratoga Library 10th Anniversary)
$2,000
$1,380
Memorial Day Observance
$300
$750
$750
Montalvo Arts Center -Arts Splash
$3,000
Month of the Child Celebration
$100
Neighborhood Block Party Support
$2,500
Odd Fellows Easter Event
$800
Opera at Wildwood - Bay Shore Lyric Opera Company
$380
Saratoga Community Band Concert in the Park
$240
$350
$325
Saratoga Grammar School Reunion
$118
Saratoga Mustard - Blossom Festival
$5,000
$4,000
$5,000
$4,600
Saratoga Serves Picnic
$3,640
Saratoga Sister City 25th and 30th Anniversaries and Open Houses
$1,200
$618
SASCC Health and Wellness Fair - Saratoga Trails 5K Walk
$2,380
Village Open House and Winter Wine Stroll (Chamber)
$1,000
$2,518
Wildwood Cinema Movie Night
$1,202
$900
Wildwoodstock
$2,328
Unspecified Allocated Funds*
$5,000
$5,000
$2,500
$2,293
$22
COMMUNITY EVENTS SUBTOTAL
$27,400
$15,200
$11,500
$15,000
$20,000
$22,253
*Unspecified Allocated Funds: In past years Council had set aside a lump sum of funds during the budget process which were to be
allocated to individual events throughout the year. The unspecified amount of $22 from FY 2012/13 is from the unallocated portion of the
grant program.
HISTORY OF CITY EVENT ALLOCATIONS SINCE FISCAL YEAR 2008/09
CITY EVENT
2008/09
2009/10
2010/11
2011/12
2012/13
2013/14
Arbor Day Celebration
Citywide Garage Sale
$100
$100
$100
$250
$5,000
$5,000
Groundbreakings and Ribbon Cuttings
$400
$250
$500
Holiday Tree Lighting
$1,000
$3,600
$2,000
$3,600
Wildwood Movie Nights
CITY EVENTS SUBTOTAL
i
$1,500
$5,350
$9,200
$5,850
COMMUNITY AND CITY EVENTS TO�L-112=r=�
Memorandum
TO: Mayor Lo & City Council Members
FROM: James Lindsay, Community Development Director
DATE: February 7, 2014
SUBJECT: Proposed 2014 CDD Work Plan
The draft 2014 Community Development Department Work Plan is proposed as the
following three items:
1. Annexation of 207 acres around Glen Una Drive
2. Housing Element Update
3. Annual City Code updates
A report describing each work item is attached. Staff will also present a Planning
Commission recommendation for future work plan items at the meeting.
SARATOGA CITY COUNCIL
2014 RETREAT
MEETING DATE: February 7, 2014 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: James Lindsay DIRECTOR: James Lindsay
SUBJECT: Annexation Plan for 207 acres south of Glen Una Drive
SUMMARY:
In October 2013 the City Council approved a plan (Attachment A) required by Santa Clara
County's Local Agency Formation Commission ( LAFCO) to consider annexation of
approximately 207 acres into the City limits The purpose of this report is to provide the Council
an update on the plan and to include the work effort in the 2014 Community Development Work
Plan.
UPDATE:
Staff is currently compiling the required information to complete the LAFCO application
package. One of the required documents is development of a public service plan for the area.
The biggest change in public services within STG05 (map provided as Attachment B) would be
the maintenance of approximately two miles of hillside roads. The County of Santa Clara
currently maintains the roads and the City would take over the maintenance if the area was
annexed. Staff is currently developing an estimate of the annual cost to maintain the public
roads within the area.
Approximately 121 parcels are located within STG05 totaling approximately $192.7 million in
assessed value. If the area was annexed, the City would receive approximately $100,000 per
year in additional property tax revenue. Information from the County Assessor's office shows
14 of the 121 parcels as currently vacant. The average parcel size of all the properties is 1.60
acres with the largest parcel being 13 acres. We estimate that the 13 acre parcel is the only
property within STG05 that could be subdivided, either in the County or in the City.
Attachment C is a detailed listing of all the properties with STG05.
NEXT STEPS:
Staff will complete the LAFCO application package by March to start the review by the County
Surveyor and Assessor. Upon completion of that review the City Council will vote on whether
to formally initiate the annexation (anticipated in April). If initiated, property owners would be
mailed a notice and the Council will conduct a hearing to consider the annexation and, if
necessary, schedule protest proceedings.
Pagel of 2
ATTACHMENTS
A. Annexation Timeline
B. Map of STG05
C. List of properties
560995.2
Page 2 of 2
Annexation Timeline for STG05
Jan
Feb
Mar
Apr
May
Jun
Jul
Au
Service Plan
LAFCO Materials
County Surveyor Review
County Assessor Review
CEQA, if not exempt
City Council formally initiates
annexation proceedings.
Notice to Affected
Landowners and Agencies
Regarding Annexation
< min 21 days prior to
Council meeting to consider
approval of annexation>
City Council Public Hearing/
Consider Annexation
Approval and Order of
Protest Proceedings
Protest Proceedings
Annexation Approval
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REDBERRY
DR
LAURIDSEN FRAN E AND ROBERT W
95030 -2928
$
1,057,753
17
51024032
REDBERRY
DR
SELL MARILYN M TRUSTEE
95030 -2928
$
514,545
1.20
51025009
BAINTER
AV
NOONAN MARGARET J ET AL
95070 -6465
$
1,477
0.49
51025011
BAINTER
WY
BLACK MICHAEL R AND KRISTINE
95030 -2942
$
1,078,512
1.34
51025012
BAINTER
WY
TIDD MICHAEL C ET AL
96146
$
994,508
1.04
51025018
BAINTER
AV
LEDWITH BEVERLY E TRUSTEE
95030 -2941
$
114,323
0.99
51025019
BAINTER
AV
WAREHAM WARREN S AND MARION J TRUSTEE
95030 -2941
$
169,188
1.62
51025022
BAINTER
AV
SKJERVEN RICHARD H AND CAROL A TRUSTEE
95030 -2901
$
172,478
1.07
51025030
BAINTER
WY
FLYNN COLLEEN J TRUSTEE & ET AL
95030 -2942
$
185,894
1.43
51025033
BAINTER
WY
001 BOON C AND TAN BENG S
98008
$
2,633,000
1.43
51025034
BAINTER
WY
FLYNN COLLEEN J TRUSTEE & ET AL
95030 -2942
$
23,806
1.18
51025045
REDBERRY
DR
PFEIFFER JAMES W AND JANET C TRUSTEE
95030 -2928
$
825,844
1.00
51025046
REDBERRY
DR
NIEDERMAN KIM
95030 -2928
$
1,459,517
1.03
51025056
BAINTER
AV
DUNCHEON CHARLES AND DANA
95030 -2901
$
1,292,344
0.98
51025058
BAINTER
AV
KUMAR MANOJ AND MONICA TRUSTEE
95030 -2941
$
2,529,600
1.19
51025061
BAINTER
WY
WHITE RICHARD G
95031
$
2,356,100
1.60
51025063
BAINTER
AV
TOMINI DAVID J AND CHRISTIAN ANNE M TRUSTEE
95030 -2941
$
396,780
1.80
51025064
BAINTER
AV
TOMINI DAVID J AND CHRISTIAN ANNE M TRUSTEE
95030 -2941
$
704,856
0.43
51025065
BAINTER
AV
WILLARD PROPERTIES GROUP LLC
95129
$
1,153,742
1.00
51025066
BAINTER
AV
DORR EMILY JEAN H TRUSTEE
95030 -2900
$
194,245
1.13
51025067
BAINTER
AV
FORD DALE AND CHRISTINA TRUSTEE
95030 -2900
$
2,544,000
1.85
51025068
BAINTER
AV
WILLIAMS AMY R
95030 -2901
$
2,395,772
1.30
51025069
BAINTER
AV
COTTINGHAM JOHN C AND KATHERINE W
95030 -2901
$
862,629
1.00
51025069
BAINTER
AV
COTTINGHAM JOHN C AND KATHERINE W
95030 -2901
$
862,629
1.00
51025069
BAINTER
AV
COTTINGHAM JOHN C AND KATHERINE W
95030 -2901
$
862,629
1.00
51025070
BAINTER
WY
LAURITSEN CARL AND LORENE TRUSTEE
95030 -2903
$
638,205
1.62
51025071
BAINTER
WY
LAURITSEN CARL AND LORENE TRUSTEE
95030 -2903
$
1,618,604
1.28
51025072
REDBERRY
DR
RANDALL MARK J AND SUSAN E
95030 -2928
$
3,035,000
0.93
51025074
NANDA KAPIL K AND MARGARET E TRUSTEE
95030 -2942
$
599,047
1.07
51025075
BAINTER
WY
NANDA KAPIL K AND MARGARET E TRUSTEE
95030 -2942
$
4,982,425
1.71
51026002
SUNSET
DR
KERBY RANDAL R AND YBARRO LAURA V TRUSTEE
95030 -2933
$
165,253
0.89
51026003
GLEN UNA
DR
WANG EDWARD S AND WU INGRID I -CHING TRUSTEE
95030 -2922
$
1,603,600
0.74
51026004
GLEN UNA
DR
OBRIEN JAMES K AND LYNN A TRUSTEE
95030 -2922
$
2,448,000
1.06
51026005
GLEN UNA
DR
GIBERSON ALAN G AND MARGARET S L TRUSTEE
95030 -2922
$
362,206
1.08
51026006
GLEN UNA
DR
PENG STONY TRUSTEE & ET AL
95030 -2922
$
3,878,464
1.65
51026007
GLEN UNA
DR
BERRY LISA C AND JOHNSON LESLIE F
95030 -2908
$
2,380,000
0.88
51026009
PEACH HILL
RD
KAWAHARA MARY TRUSTEE & ET AL
95030 -2926
$
122,774
2.38
51026011
GLEN UNA
DR
44 HOLDINGS LLC
94301
$
2,830,231
1.15
51026012
PEACH HILL
RD
KAWAHARA MARY TRUSTEE & ET AL
95030 -2926
$
257,852
2.12
51026018
GLEN UNA
DR
BILLAT CHRIS C AND SUSAN H TRUSTEE
95030 -2911
$
1,156,058
6.00
51026019
GLEN UNA
DR
COLLINS JEFF C ET AL
80120
$
145,741
1.20
51026024
GLEN UNA
DR
EMAMI JONATHAN
95050 -3915
$
1,483,971
1.12
51026025
GLEN UNA
DR
GERUSON RICHARD J TRUSTEE & ET AL
95030 -2909
$
6,047,446
2.75
51026032
GLEN UNA
DR
DONATI RONALD H AND ALEXIS J TRUSTEE
95030 -2912
$
2,888,499
2.11
51026033
CANON
DR
LIEVESTRO CHRISTMAN T TRUSTEE
55311
$
310,530
1.01
51026036
CANON
DR
PISANO NICHOLAS J JR TRUSTEE
95030 -2929
$
78,194
1.01
51026041
GLEN UNA
DR
KU WEI -CHIAO ET AL
95126
$
1,243,249
1.21
51026044
GLEN UNA
DR
GANTI VASU P AND ANITA R
95030 -2936
$
2,221,560
1.00
51026049
PEACH HILL
RD
WALKER WILLIAM R TR AND KATHRYN K TR TRUSTE
95070 -6447
$
898,227
1.00
51026052
GLEN UNA
DR
EMAMI ROBERT
95030 -2911
$
3,680,025
1.22
51026053
CANON
DR
TODD JOAN M TRUSTEE
95030 -2929
$
199,028
0.99
51026054
CANON
DR
SMITH DANIEL T AND GRACE KUEI -LIN H
95030 -2924
$
1,754,400
1.52
51026060
GLEN UNA
DR
CHRISTENSEN PAUL M AND SUZANNE A TRUSTEE
95160 -0053
$
236,594
0.98
51026063
CANON
DR
SIEGEL WILLIAM J AND COLETTE A TRUSTEE
95030 -2924
$
271,455
1.80
51026067
GLEN UNA
DR
NUSSBACHER KENNETH J TRUSTEE & ET AL
95030 -2910
$
4,461,900
1.13
51026070
GLEN UNA
DR
ROSS LAWRENCE A AND RUTH J TRUSTEE
95030 -2936
$
242,743
0.99
51026071
GLEN UNA
DR
TINSLEY WILLIAM E AND BARBARA S TRUSTEE
95030 -2936
$
190,665
0.55
51026072
GLEN UNA
DR
NAUMANN ALAN P AND MASAMI F TRUSTEE
95030 -2910
$
4,239,600
1.07
51026073
GLEN UNA
DR
BLACK BRUCE A AND JULIA S
95030 -2908
$
1,385,523
0.90
51026076
GLEN UNA
DR
HERMAN JOHN A AND EDNA M TRUSTEE
95030 -2908
$
905,523
0.95
51026077
GLEN UNA
DR
TURPIN WILLIAM M AND JOSEPHINE J TRUSTEE
95030 -2909
$
2,557,368
1.08
51026078
GLEN UNA
DR
CHEN WEIPIN AND RUAN ANGIE TRUSTEE
95030 -2910
$
3,049,064
0.97
51026079
GLEN UNA
DR
DOHERTY SEAN P AND LESLIE A
95032
$
6,484,370
0.97
51026080
GLEN UNA
DR
YANG ANDREW AND LINA TRUSTEE
95030 -2909
$
8,359,186
1.57
51026082
GLEN UNA
DR
EVAN THOMAS J TRUSTEE & ET AL
95030 -2909
$
6,505,800
1.47
51026083
GLEN UNA
DR
YAMAMURA MICHAEL TRUSTEE
95030 -2910
$
2,973,216
0.83
51026084
GLEN UNA
DR
HANSEN GREGORY T AND KAREN M TRUSTEE
95030 -2912
$
1,444,063
1.39
51026085
CANON
DR
KIM SALLY P
95030 -2909
$
396,224
1.55
51026086
GLEN UNA
DR
PALMA ANTHONY W TRUSTEE
95762
$
4,899,013
2.72
51027022
REDBERRY
DR
GALLUN ARTHUR B AND ELAINE H TRUSTEE
95030 -2931
$
1,211,793
2.15
51027023
REDBERRY
DR
OSWALT LONNY L AND PATRICIA A ET AL
95030 -4226
$
2,079,950
1.02
51027024
REDBERRY
DR
LAWEE DAVID AND BORENSTEIN LORNA TRUSTEE
95030 -2944
$
4,390,000
1.00
51027025
REDBERRY
DR
SRINIVASAN ARVIND AND ARVIND SURYA
95030 -2944
$
1,570,800
1.41
51027026
REDBERRY
DR
JACOBS MICHAEL W AND JENNIFER QTRUSTEE
95030 -2944
$
1,600,000
2.23
51027027
REDBERRY
DR
SCHWABE JAMES P TRUSTEE
95030 -2944
$
1,173,587
1.90
1of2
APN
PARCEL •
•
OWNER
OWNER ZIP CODE
PARCEL
51027028
REDBERRY
DR
AUMACK DOUGLASS D AND MARY Q TRUSTEE
95031
$
1,397,473
1.55
51027030
F
REDBERRY
DR
YU JOHN AND LIN PINGFEN
95030 -2931
$
1,448,400
1.07
51027031
REDBERRY
DR
SAALBRUCE
95032
$
311,410
0.85
51027032
REDBERRY
DR
MONTGOMERY HIGHLANDS CO
95125 -3719
$
729
0.00
51027037
REDBERRY
DR
ON LIV TR 12/10/02
95031 -3233
$
2,445,469
1.46
51027044
REDBERRY
DR
JOBALIA MIHIR K AND MANALI M
95030 -2931
$
1,976,760
0.92
51027045
HIDDEN
DR
LIN JASON T AND CHIANG AI -LING
95030 -2920
$
1,993,118
0.83
51027049
REDBERRY
DR
FENNELL J K AND ELIZABETH J TRUSTEE
95030 -2928
$
2,446,842
0.50
51027051
REDBERRY
DR
REZVANI SAIID AND SHAHLA TRUSTEE
95030 -2931
$
725,552
1.09
51027052
REDBERRY
DR
REZVANI SAIID AND SHAHLA TRUSTEE
95030 -2931
$
414,075
0.65
51027053
PFEIFFER JAMES W AND JANET C TRUSTEE
95030 -2928
$
27,832
0.19
51049001
CANON
DR
TAMJIDI MOHAMMAD AND HAGHIRI IDEH
95030
$
1,840,000
1.76
51049002
SKY OAKS
WY
CONLON DONALD J TRUSTEE
95030 -2932
$
210,279
1.00
51049003
SKY OAKS
WY
GERA STEPHEN P TRUSTEE
95125
$
212,159
1.02
51049004
SKY OAKS
WY
DINAPOLI RICHARD LAND LYNETTE
95113 -1604
$
319,514
1.00
51049005
SKY OAKS
WY
WILLIAMS HUGH AND SELINA
95030 -2932
$
3,250,000
1.10
51049006
SKY OAKS
WY
ASHER JAMES J AND VIRGINIA LEE TRUSTEE
95030 -2932
$
213,094
1.33
51049007
SKY OAKS
WY
KRON WILLIAM D TRUSTEE
95030 -2932
$
890,038
1.01
51049008
CANON
DR
FREITAS JOHN R AND CAROLE J TRUSTEE
95030 -2923
$
201,688
1.12
51049009
GLEN UNA
DR
MATTEONI NORMAN E AND PAMELA E
95030 -2919
$
1,428,187
1.00
51049010
GLEN UNA
DR
BENJAMIN TODD
95030 -2919
$
1,850,000
1.00
51049011
GLEN UNA
DR
PUGH MARK AND KRISTIN
95030 -2919
$
1,962,185
1.00
51049012
GLEN UNA
DR
YEN YU -SZE
95030 -2919
$
717,728
0.99
51049013
GLEN UNA
DR
HARRIGAN MATTHEW AND THERESA
95070
$
1,217,600
1.18
51060005
CANON
DR
INOUYE YASUKO TRUSTEE & ET AL
95070
$
2,024,405
13.70
51723005
PEACH HILL
RD
LEUNG WINGYU AND LOUISE S
95070 -6473
$
4,358,900
4.15
51723006
PEACH HILL
RD
BEHEL WESLEY E JR
95070 -6447
$
1,083,059
11.18
51723007
PEACH HILL
RD
RUSNAK RICHARD H AND ELEANOR TRUSTEE
95070 -6447
$
927,285
1.18
51723009
PEACH HILL
RD
RESTRICK JOHN K AND MARGUERITE M TRUSTEE
95070 -6447
$
1,151,081
1.57
51723012
PEACH HILL
RD
SCHNEIDER MICHAEL J AND ISABEL S TRUSTEE
95070
$
14,256
0.22
51723013
SAN JOSE WATER WORKS
95196
$
383,970
0.30
51723016
KAWAHARA MARY TRUSTEE & ET AL
95030 -2926
$
88,741
2.90
51723017
PEACH HILL
RD
CHALMERS RIVES C TRUSTEE & ET AL
95032
$
2,828,745
1.80
51723018
PEACH HILL
RD
VEIS JEFFREY M AND ANNE P TRUSTEE
95070 -6471
$
1,751,367
1.20
51723024
PEACH HILL
RD
GORSKI ROBERT M AND DONNA
95070 -6471
$
828,024
1.03
51723025
PEACH HILL
RD
LINDQUIST RALPH AND PHYLLIS
95070 -6471
$
1,919,994
0.99
51723032
PEACH HILL
RD
DEFINO VICTOR J AND KATHERINE J TRUSTEE
95070 -6473
$
192,271
2.60
51723038
PEACH HILL
RD
ROLLO F DAVID AND LINDA J TRUSTEE
95070
$
2,248,476
1.20
51723043
NELSON JAMES J TRUSTEE
95030
$
12,725
0.81
51723045
REDHILL
RD
NELSON JAMES J TRUSTEE
95030
$
4,443,110
1.54
51723046
RED HILL
RD
NELSON JAMES J
95030
$
3,744,402
8.94
51723049
SCHNEIDER MICHAEL AND ISABEL TRUSTEE & ETA
95070
$
52,896
0.50
51723050
RED HILL
RD
SCHNEIDER MICHAEL AND ISABEL TRUSTEE & ETA
95070
$
2,142,613
2.59
51735002
GLEN UNA
DR
BURKETT MARVIN D AND ALMA TRUSTEE
95030 -2916
$
1,713,222
7.03
51735003
WEST CANYON
DR
FERRARI L KATHERINE TRUSTEE
95030 -2911
$
1,600
0.38
51735004
GLEN UNA
DR
FERRARI L KATHERINE TRUSTEE
95030 -2911
Is
283,867
1
2.41
121
2OF2
$192,738,338 192.77
$1,927,383 1.00%
Estimated Local Property Tax $105,04215.45%
SARATOGA CITY COUNCIL
2014 RETREAT
MEETING DATE: February 7, 2014
DEPARTMENT: Community Development
PREPARED BY: James Lindsay
SUBJECT: Housing Element Update
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: James Lindsay
SUMMARY:
In July 2013, the Association of Bay Area Governments (ABAG) Executive Board adopted the
regional housing needs allocation (RHNA) for the Bay Area. The State Department of Housing
and Community Development (HCD) established January 31, 2015 as the deadline by which all
Bay Area agencies should have their updated Housing Element certified by HCD for the 2014-
2022 planning period. The Planning Commission held their first meeting to begin the update
process on January 21St and established the following meeting schedule:
Meeting
Date
Objective
Commission Study Session
January 21, 2014
Review work program and existing
Housing Element
Commission /Public
February 25, 2014
Discuss RHNA and State Housing law
Workshop
Commission /Public
March 11, 2014
Prioritization of Housing Opportunity
Workshop
Sites
Study Session
March 25, 2014
Review workshop public input and
provide direction to staff
Commission/Public
June 24, 2014
Review draft Housing Element
Workshop
Commission Public Hearing
July 23, 2014
Review Housing Element and make a
recommendation to City Council
Pagel of 2
DISCUSSION:
A comparison of the 2007 -2014 and the 2014 -2022 RHNA is show below distributed among the
following income categories:
Income Categories
of Median Income
2007 -2014
2014 -2022
Income Limits **
Very Low* (31 -50 %)
90
147
$53,050
Low (51 -80 %)
68
95
$84,900
Moderate (81 -120 %)
77
104
$126,600
Above Moderate (120%+)
57
93
No Limit
Total Units
292
439
* 50% of the very low need is assumed to be in the extremely -low category ($31,850)
** Income limits shown for a 4 person household, the 2013 County median income for a
4 person household is $105,000.00
The major effort of the update is to identify "land suitable for residential development" that can
be developed for housing within the planning period. Examples of suitable land within State law
include:
1. Vacant sites zoned for residential use.
2. Vacant sites zoned for nonresidential use that allows residential development.
3. Residentially zoned sites that are capable of being developed at a higher density.
4. Sites zoned for nonresidential use that can be redeveloped for, and as necessary, rezoned
for, residential use.
An inventory of vacant land is being conducted and we anticipate identifying enough vacant
residential land and existing nonresidential properties that can accommodate the 93 above
moderate income units without re- zoning. To accommodate the 346 affordable units, we
anticipate the need to rezone approximately 10 acres of nonresidential land using the high
density zoning that was applied to the south side of Prospect east of Lawrence Expressway. The
Planning Commission identified two options that may help reduce the amount of property
required to be rezoned that will be researched before the public workshops - (1) Increase the
height and residential density for the properties along Prospect (east of Lawrence Expwy.) and
(2) Increase opportunities to build second dwelling units throughout the City.
ATTACHMENTS
A. Presentation from the 1/21/14 PC Study Session
B. Summary of housing units built between 2007 and 2013.
Page 2 of 2
2014 -2022 Housing Element Update
Planning Commission Study Session
January 21, 2014
Housing Element Basics
8 -year housing plan contained within the
City's General Plan
Housing needs assessment, identify housing
constraints, identify housing opportunities
Required for each jurisdiction in CA
Department of Housing &Community
Development must certify compliance with
state law
2007 -2014 HousiID
ng Element
4 Person Household
Monthly
Income Home Price Rent
$53,000 $119,000 $1,100
$85,000 $291,000 $1,900
$127,000 $440,000 $2,900
New
Homes
Built
RHNA
2007 -13
90
0
68
14
77
6
57
20
292
40
2014 -2022 RHNA
Comparison
o� SARgT09
2014 Housing El Update
�'QLIFORN\P
L J
Assumptions to meet affordable housing
targets:
Continued use of RHD combining district should be
accepted by HCD
Planned unit capacity at Fellowship Plaza (75) and Prospect
(87) can be used to meet new requirement
Affordable housing goal can be reduced from 346 to
184 units
Need to identify at least 10 additional acres to re -zone at a
minimum density of 20 dwelling units per acre
o� SARgT09
2014 Housing El Update
�'QLIFORN\P
Commission /Public Introductory Workshops
Tuesday February 251h— Discuss RHNA ,State housing
requirements, review of 2007 -2014 Housing Element
Tuesday March 11th — Prioritize housing opportunity sites
Tuesday March 25t" - Commission study session
to provide staff direction
Tuesday June 241h— Final Commission /Public
Workshop to review draft element
Wednesday July 23rd— Commission public
hearing
Attachment 1
page 3 of 8
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202 )
Jurisdiction CITY OF SARATOGA
Reporting Period 1/1/2013 - 12/31/2013
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
Enter Calendar Year starting with the first year of
2007
2008
2009
2010
2011
2012
2013
2014
Total
the RHNA allocation period. See Example.
Total Units
to Date
Remaining
RHNA
RHNA
Year
Year
Year
Year
Year
Year
Year
Year
Year
(all years)
by Income
Income Level
Allocation by
1
2
3
4
5
6
7
8
9
Level
Income Level
ee
Restricted
Very ow
ry
90
90
Non -deed
restricted
Deed
4
2
2
2
2
12
Restricted
Low
68
55
Non -deed
restricted
1
1
Deed
Restricted
Moderate
77
72
Non -deed
restricted
1
1
1
2
5
Above Moderate
57
2
6
5
2
1
2
2
20
37
Total RHNA by COG.
Enter allocation number:
292
3
7
11
4
3
4
6
38
254
Total Units ► ► ►
Remaining Need for RHNA Period ► ► ► ► ►
Note: units serving extremly low- income households are included in the very low- income permitted units totals.
SARATOGA CITY COUNCIL
2014 RETREAT
MEETING DATE: February 7, 2014
DEPARTMENT: Community Development
PREPARED BY: James Lindsay
SUBJECT: Annual Code Update
SUMMARY:
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: James Lindsay
During the daily implementation of the City Code staff routinely identifies specific sections that
require updating for clarity, changes in processes and procedures, or for changes in State law.
DISCUSSION:
In addition to the routine clean -up items which will be identified later this year, we
recommending updating Article 7 -20 Animals & Fowl, Chapter 4 Business Regulations, and
Article 6 -10 Alarm Systems.
Article 7 -20 Animals & Fowl
The current procedure outlined in the City Code for classing vicious animals does not allow for a
progressive classification of dogs after a biting incident has occurred. A dog can either be
classified as a vicious animal (and be subject to all the rules and restrictions that come with such
a classification) or not. A bite case may not warrant a vicious animal determination but may
warrant a lesser classification with rules appropriate to the offence. San Jose Animal Control has
experience working with other city classifications systems and we would with them to establish a
similar system for Saratoga.
Chapter 4 Business Regulations
The Business Regulations Chapter contains many outdated regulations and procedures (some
appear to date back to the late 1950s) that should be updated. For example, private security
guard permits, restaurants requiring certification by the Public Work Director, and permits for
public or private dances. The City's regulations for business licenses should also be reviewed
and updated.
Article 6 -10 Alarm Systems
The alarm permit process in Article 6 -10 is not efficient and requires several hours a week to
administer between Community Development and Finance staff. We believe the process can be
improved and still retain the penalty for too many false alarms at one location.
ATTACHMENTS
None
SARATOGA CITY COUNCIL
MEETING DATE: February 7, 2014
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Mary Furey
SUBJECTS: 1. Mid -Year Budget Status
2. Five Year Forecast
3. CIP Budget Policy
4. Capital Project Proposals
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: Mary Furey
RECOMMENDED ACTION:
Review and provide direction to staff for the Mid -Year Budget Status, Five Year Forecast, draft CIP
Project Funding Procedural Policy, and the FY 2014/15 capital project proposals.
REPORT SUMMARY:
1. The Mid -Year Budget Status will be presented to Council at the retreat through a PowerPoint
presentation and additional documentation to allow for explanatory narratives, visuals, and
discussion on the current status and current fiscal year revenues and expenditure projections.
Proposed budget adjustments will be provided at the retreat.
2. The Five -Year Forecast will present historical financial activity, current year activity and estimated
outcomes, along with forecast projections for the next five years. Revenue and expenditure
assumptions will be provided and discussed, along with fund balance impacts. Handouts will be
provided at the retreat.
The Capital Improvement Plan Budget is developed through a three step process: 1) Project
Development, 2) Project Approval, and 3) Project Funding. As a precursor to beginning the CIP
Budget Funding process, the Finance Committee has drafted a procedural process policy which we
will discuss prior to beginning capital project review. This written policy is intended to provide an
overview of how the CIP Budget is developed, and establish procedural guidelines for future Council
and staff. The policy incorporates the CIP project nomination process which was brought to you last
year. After running through the process at the retreat, improvement recommendations and lessons
learned will be incorporated into the policy. The revised policy will be brought back to Council at
the final budget study session, with the intention to adopt a final version with the budget adoption in
June. The draft policy is attached for your review as Attachment A.
4. Capital Project proposals will be presented at the retreat for Council consideration, along with
currently known funding availability. Council will be requested to review and prioritize proposals to
determine which projects will be brought forward to the Council Budget Study Session for funding
consideration in the FY 2014/15 Capital Budget. Attachment B includes summary level project
schedules which we will be reviewed at the Council Retreat. Detail level project worksheets for
approved projects will be provided and reviewed at the Budget Study Session.
FISCAL IMPACTS:
Not Applicable at this time. As a follow -up to this meeting, the Mid -Year Budget Status Council Report
will include budget adjustment recommendations.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The City's financial status, documents, and policies would not be reviewed, and Council would not
provide direction.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Implement Council direction for budget directives, financial adjustments, and policy changes.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and
included in the packet made available on the City's website in advance of the meeting. A copy of the
agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the
Council meeting.
ATTACHMENTS:
A: Draft CIP Budget Policy
B: CIP Budget Review Schedules
CAPITAL IMPROVEMENT PLAN BUDGET POLICY
This procedural policy defines how a project moves through the CIP Budget Funding process: from the
initial project idea, through project development, nomination, and project approval process, and if
successful, into the Capital Budget as a funded project. This policy has the following three sections:
• Project Development
• Project Nomination and Assessment
• Project Funding
PROJECT DEVELOPMENT
1. Project Initiation
As a function of staff's day -to -day work, infrastructure improvements and large -scale repairs and
maintenance are identified as potential capital improvement projects. These are often highly - visible
tangible public assets such as street repaving, or park and trail improvements. However, many CIP
projects are less noticeable, including facility roof repairs, tree planting, or ADA enhancements.
Projects may also be administrative in nature, and hence invisible to the general public, such as
project design work, technology improvement projects, or economic vitality programs.
Council Members are often the recipients of residents' suggestions for capital project work.
Depending on the topic, Council Members can take these opportunities to: 1) educate the residents
on why a project may not be feasible; or 2) provide residents with information on how to contact
City staff with their requests to determine feasibility; or 3) Council may support the project
suggestion and decide to act as a proponent for the project by guiding it through the Capital Project
Nomination process.
The project nomination process for both Council and staff is explained in the following CIP Project
Nomination section, whereas this Project Development section will focus on the recommended
process to prepare capital project ideas for submittal to the nomination process.
2. Project Scope
For Council nominated projects, Council Members should discuss project ideas with the City
Manager or appropriate staff person. Staff can offer feedback and possible refinement of a project's
scope, and suggestions on how to present the proposed project idea in the nomination process, and
a rough idea of project cost and timing.
Ultimately, projects need clearly defined boundaries to identify project requirements, specifications,
and resources. While this is not always feasible in the initial stages of project development, the
understanding that a project must eventually provide a clear and specific scope will encourage
better preparation for the nomination process.
The Project's scope may include a project's description, project size and location parameters,
project purpose, and goals or deliverables, such as products, services or results. Project
justifications and assumptions should support the project's purpose and definition, and may include
cost - benefit analysis, risk assessments, funding availability, or even community desirability factors.
It should be clearly stated if a project is to be funded and /or completed in phases rather than as a
singular body of work. Ongoing infrastructure maintenance or program support projects should also
be clearly noted in the description. In some cases, project scope may be defined by exclusions —
January 29, 2014
CAPITAL IMPROVEMENT PLAN BUDGET POLICY
statements about what the project will not accomplish or produce. Additionally, constraints or
restrictions may identify project limitations.
Project Scope defines a commitment to produce a body of work or end - product with the resources
provided under the stated assumptions. The written scope helps to manage expectations and
provide clarity to the involved parties, reduce confusion and failure, prevent scope creep, and
provide transparency to the community.
3. Political Considerations
Knowledge of historical information, which attests to the necessity of Council /staff communication
is of vital importance in project development. Has this project come up for consideration before?
Why has it not be completed previously? Are there lessons to be learned from a past project
proposal?
Another consideration includes knowing whether a project might be controversial. Is there a
segment of the community strongly opposed to, or in strong support of, this specific project? Will
the project prompt demand for further funding or resources? Have similar projects been completed
in another part of the city? Why would this project be considered a priority over others, and will the
project's cost or benefits be supported by the community?
4. Priority Factors
Project priority is an important consideration in the CIP approval decision factor. Council's role is to
determine which projects are of higher priority than others since there will never be enough money
or resources to do every project. Decision criteria may include factors such as:
• Health and Safety Issues
• Imminent failure of structure /system
• Short -term cost of repair vs. long -term cost of replacement
• Availability of external or dedicated funding
• Federal or State mandates
• Business or community support
• Impacts if project not completed
A project's priority is also affected by the severity of the criteria. For instance, a project that falls
under the "Imminent Failure of Structure /System" criteria may be an extremely dangerous situation
in need of immediate repair, or low danger of minor importance and simply remedied by removal.
Another example would occur with Federal or State mandated projects. There may be little impact
as to whether the mandate is met, or there may be severe fines for lack of timely completion. As a
result, project priority is based on the overall assessment of the circumstances; many factors
contribute to priority decisions and there is not a clear hierarchical order upon which Council can
rely upon to base their decisions.
S. Project Resources
In the City's project development discussions, resources typically refer to financial funding.
However, resources may also refer to staff time, equipment and materials, community /stakeholder
participation or support, space requirements, information technology, or some other type of
support or contribution.
January 29, 2014
CAPITAL IMPROVEMENT PLAN BUDGET POLICY
Funding plays a critical role in project development. In many cases, lower priority projects may be
approved ahead of higher priority projects simply because there is designated funding available for
the lower priority projects. The ability to bring designated funding (such as a grant award) with a
project proposal greatly increases the likelihood that the proposed project is approved. Overall,
projects that request undesignated Capital Project Reserve funding are more competitive due to
funding limitations and the number of projects competing for the same pot of funds.
An additional component of project resource considerations are the unstated resources (identified
above) required in project construction or implementation. For instance, staff time is limited and
time spent working on one project prevents staff time being spent on another project. Project
timing and staff time requirements are therefore an important component of the project that
Council may wish to review.
6. Other Considerations
There are numerous other factors not mentioned above that are also taken into consideration when
assessing a project idea. For example, can the City afford the ongoing operating budget increases to
maintain or implement the project? Does the project contribute toward economic vitality? Are
there environmental concerns? Does it enhance the community's art, education, or cultural
resources? Does the project provide operational efficiencies or cost savings? Are there risk
management or legal liability issues? Does this project require it be developed in phases? Is there
strong community interest in this project? Each project will differ, meaning analysis is specific to the
circumstances, and diligent research and thought should be put into developing project scope and
justification.
In summary, the overall goal of project development is to identify, quantify, and assess the project
comprehensively. This effort is intended to ensure that a proposed project is well- thought -out,
developed, and articulated thereby enabling Council to make educated and rational decisions.
January 29, 2014
CAPITAL IMPROVEMENT PLAN BUDGET POLICY
This section of the procedural policy defines how a capital project progresses from the Project
Nomination stage into the Capital Project Assessment Review
PROJECT NOMINATION AND ASSESSMENT
1. Capital Project Idea Nomination Process
Discuss project idea with the City Manager or appropriate staff person for feedback and refinement
of the project parameters, and suggestions on how to articulate the scope, benefits, fiscal impacts,
and justification of the proposed project idea.
For Council Members:
• At the end of a City Council Meeting, during Council Items, propose the capital project idea to
your fellow Council Members, and request that it be put on the Capital Project Candidate List for
review during the next upcoming CIP budget cycle.
• A second Council Member must concur with the request to move the project idea onto the
Capital Project Candidate List.
• A nomination to the Capital Project Candidate List is to be recorded in the City Council minutes,
and acted upon as a follow -up item for staff to complete Candidate List step requirements.
For City Staff.
• Staff shall discuss project idea with City Manager. If a project idea is approved, staff will
proceed to the Capital Project Candidate List requirements.
2. Capital Project Candidate List
The Capital Project Candidate List represents capital projects to be considered for addition to the
CIP Project Candidate List.
For Council Members:
• The nominating Council Member is to provide information and direction to staff for the
preparation of a written narrative of the proposed project idea's scope, benefits, fiscal impacts,
and justification for Council's later review.
• Staff shall prepare the narrative based on Council's request, including a rough cost estimate and
possible funding resources for the review process. The narrative is to be reviewed by the City
Manager and submitted to the Finance & Administrative Services Director for addition to the
Candidate List.
For City Staff.
• Staff is to provide a written narrative articulating the project scope, benefits, fiscal impacts, and
justification, along with a cost estimate and available funding resources to the City Manager.
• Prior to the annual Council Retreat, the City Manager and staff will meet to determine staff -
generated CIP project priorities. The City Manager shall have the discretion to reject, modify, or
accept staff CIP requests.
• Once the project idea and narrative information is approved by the City Manager, staff is to
submit the proposed project information to the Finance & Administrative Services Director for
addition to the CIP Project Candidate List.
January 29, 2014
CAPITAL IMPROVEMENT PLAN BUDGET POLICY
3. Capital Project Assessment Review Process
• A Capital Project Assessment is to be held annually, prior to the start of the budget development
cycle, typically at the Council Retreat Meeting that occurs in late January or early February.
• Finance staff will consolidate the CIP Project Candidates, along with proposed changes to
current CIP projects, and the current year's CIP Unfunded Project List into an assessment
package for Council's review.
• The Capital Project Assessment review provides a forum to assess all projects at one time. This
will include:
i. Existing projects in the current year's CIP
ii. Proposed changes to existing projects
iii. The current CIP Unfunded List.
iv. Proposed changes to projects on the CIP Unfunded List
v. New projects on the CIP Project Candidate List
• During the assessment review, Council may request revisions to a project's scope, funding, or
other component. However, changes that redefine a proposed project must be included in the
Council's direction.
• As projects are assessed, they are either:
i. Rejected
ii. Modified and Accepted
iii. Accepted
• Council will prioritize accepted projects by designating the project as: "High," "Medium," or
"Low" Priority.
• Priority will be assigned based on information provided for the project assessments, funding and
staff resources, and other community needs and benefits as determined by Council.
• At the conclusion of the assessment review, those projects approved by Council will be placed
on an Accepted Project List and brought forward with their priority rating for final funding
review at the upcoming Budget Study Session.
• Projects that do not make it onto the Accepted Project List are eliminated.
• The CIP Unfunded Project List and the CIP Project Candidate List are reset at this time.
• Rejected project ideas may be nominated for another attempt to become an approved project
in the following year(s), but must again go through the project development and assessment
process.
January 29, 2014
CAPITAL IMPROVEMENT PLAN BUDGET POLICY
This section of the procedural policy defines how approved capital projects progress through Council's
final review and funding determination stage.
PROJECT FUNDING
1. CIP Project Final Review
• The prioritized CIP Budget Proposed Project List will be reviewed at the Council Budget Study
Session, typically held in April, with the City Manager's recommendations for project funding
based on Council priority ratings, available resources, and other factors as determined.
• Updated CIP funding availability and proposed project schedules will be reviewed a final time
with Council to segment funding decisions by funding source.
• Council shall conduct a final assessment and provide consensus direction to staff for which
projects to include in the Proposed Operating and Capital Budget public hearing to be held in
May.
2. Funding Process Follow -up
• Approved CIP projects that do not receive funding allocations will be assigned to the next
budget year's CIP Unfunded List. The list will be included in the budget document, and assessed
again during the following year's Capital Project Nomination and Assessment Process.
• The new CIP Unfunded List will have a life span of one budget cycle.
January 29, 2014
Schedule 1
CIP Funding Availability
FY 2014/15
Revision Date: 1/30/2014
FUND BALANCE FUNDING
FEE GENERATED FUNDING
SUBVENTIONS
GENERAL FUND
ISF
LLD
CAPITAL PROJECT
Future
Capital
Project
Reserve
Hillside
Stability
Reserve
Facility
Improvement
Reserve
Building
Maintenance
IT
Equipment
Replacement
Landscape
& Lighting
Districts
Annual
Facility
Improvement
Risk
Management
Project
Park -In -Lieu
Fees
Refuse
Road
Impact
Fees
Tree Fines
Theater
Ticket
Surcharge
Gas Tax
CDBG
Beverage
Container
Grant
Other
Grants
(specific
to projects)
Beginning Balance
Year End Receipts
Fund Balance Allocation
418,714
(280,880)
1,623,000
675,000
156,884
100,000
300,000
-
300,000
184,901
25,000
-
156,318
(6,318)
50,000
(100,000)
50,000
82,231
248,400
-
44,000
(44,000)
905,955
(905,955)
71,338
(71,338)
8,400
(8,400)
Funding @ 2013/14 YE
1,760,834
-
931,884
(931,884)
600,000
(600,000)
209,901
(209,901)
150,000
(150,000)
-
100,000
50,000
330,631
-
65,000
35,000
807,511
-
70,100
-
8,400
Less Reserve Requirements:
ADD:
FY 2014/15 Funding Allocation
Total Available Funding
1,760,834
100,000
50,000
330,631
65,000
35,000
807,511
1 70,100
8,400
LESS:
(127,489)
(50,000)
(50,000)
(50,000)
(50,000)
(100,000)
(10,000)
(65,000)
(35,000)
(807,511)
(8,400)
Dedicated CIP Funding:
Priority CIP Projects:
Street Resurfacing Program
Annual Sidewalk Repairs
Annual Storm Drain
Roadway Safety & TC
Risk Mgmt ADA Mitigation
Available Funding for CIP
1,433,345
40,000
330,631
70,100
Revision Date: 1/30/2014
Schedule 2
Current CIP Projects
FY 2013/14
Revision Date: 1/30/2014
7Nft
Street Repair & Resurfacing Projects
9111 -001 Annual Street Resurfacing
7,142,338
8,175,812
Annual
9112 -004 Prop 1B Grant Funded Resurfacing
-
466,818
Closed
Roadway Safety Improvements
9121 -001 Roadway Safety & Traffic Calming
358,696
441,355
Annual
9121 -003 CDBG - ADA Signal Lights
-
71,337
Open
9122 -001 Highway 9 Safety Improvements - Phase II
1,278,945
1,645,255
Open
9122 -004 Highway 9 Safety Improvements - Phase III
525,297
549,811
Closed
9122 -005 Highway 9 Safety Improvements - Phase IV
-
1,000,000
Open
9122 -006 Prospect /Saratoga OBAG Improvements
Open
4,750,825
Open
9122 -007 Citywide Signal Upgrade Project Phase II
Annual
500,000
Open
Street Landscape & Beautification Projects
9133 -001 Fruitvale Avenue Median
125,954
143,894
Closed
9138 -001 Village LED Streetlights
404,227
449,263
Open
Sidewalks, Curbs & Gutters
9141 -001 Annual Sidewalk Repairs
351,351
432,686
Annual
9141 -002 Annual Storm Drain Repairs
273,512
323,512
Annual
9142 -001 El Quito Curb & Gutter
194,983
232,535
Open
9142 -004 Village S/W & Pedestrian Enhancemts
1,009,036
1,243,610
Closed
9142 -005 Saratoga Avenue Sidewalk
105,908
179,694
Open
9142 -010 Village SW /C /G - Phase II Design
186,427
199,790
Closed
9142 -011 Village SW /C /G Phase II Construction
37,153
1,032,900
Closed
9142 -012 Arroyo de Arguello Outfall Repair
-
70,000
Open
9142 -013 Quito Road /Paseo Olivos Storm Drain
40,000
Open
9142 -014 OBAG SCG Sidewalk Repair
163,000
Open
Bridges & Retaining Walls
9152 -001 4th Street Bridge
-
587,000
Open
9152 -002 Quito Road Bridges
586,800
716,389
Open
9154 -002 Parking District #3 Storm Damage Repair
42,620
45,000
Closed
Utility Undergrounding Project
9171 -001 Rule 20A Fund Project
-
-
Open
9171 -002 Quito Road Undergrounding Project
98,744
Open
Revision Date: 1/30/2014
City Wide Projects
9211 -001 Annual Park & Trail Repairs
261,726
268,296
Annual
9211 -002 CityWide Tree Replanting
195,789
218,615
Open
9211 -003 Playground Safety Improvements
29,922
50,000
Open
9211 -004 Park Restroom Improvements
17,660
57,589
Open
9211 -005 Fibar Playground Safety Improvements
-
40,000
Open
9212 -001 Tree Dedication Program
7,500
28,625
Open
9212 -002 SMSCF Tree Donation Fund
-
1,750
Open
9213 -001 AB 8939 Beverage Container Grant
22,043
Annual
Park Projects
9221 -001 Blaney Plaza Sound & Lighting Impr
18,473
25,000
Open
9222 -001 Hakone Gardens Match Contribution
-
250,000
Open
9222 -002 Hakone Gardens Driveway & Wall
169,625
480,000
Closed
9222 -004 Hakone Gardens UH Foundation
-
125,000
Open
9225 -003 Wildwood Park Bridge Rehabilitation
-
125,000
Open
Trail Projects
9274 -001 Joe's Trail at Saratoga De Anza
1,796,378
2,179,988
Open
9274 -002 Guava Ct /Fredericksburg Entrance
-
45,880
Open
9277 -001 Village Creek Trail - Design & Environ
5,000
39,000
Open
9277 -002 Village Creek Overlook
480
27,000
Open
9281 -002 Saratoga to Sea Quarry Master Plan
55,132
300,000
Open
Revision Date: 1/30/2014
Schedule 2
Current CIP Projects
FY 2013/14
Revision Date: 1/30/2014
FM,
City Wide Projects
9311 -001 Annual Facility Improcements
9312 -002 Electronic Door Lock System - Phase II
9314 -002 Emergency Power Backup
9314 -004 ADA Compliant - Public Counter
9314 -005 ADA Auto Doors / Ramps / Handrails
403,275
66,027
67,984
50,840
-
600,000
103,123
121,430
72,260
72,530
Annual
Open
Open
Open
Open
Civic Center Improvements
9322 -001 Theater Improvements
9322-007 Civic Theater Master Plan
189,905
60,000
225,002
60,000
Open
Closed
Village Historical Buildings
9364 -001 McWilliams House Improvements 6,297 10,000 Open
Library Buildings
9372 -001 Library Exterior Maintenance Projects
34,030
40,000
Open
Open
Development Projects
9451 -001 General Plan Safety Element
162,683
Revision Date: 1/30/2014
FM,
Information Technology Projects
9411 -001 Financial System Upgrade
67,200
70,734
Open
9412 -001 Document Imaging - Public Works
31,111
98,546
Open
9412 -002 Document Imaging - Development
37,879
60,000
Open
9412 -003 Document Imaging - City Mgr Office
11,359
48,887
Open
Development Projects
9451 -001 General Plan Safety Element
162,683
175,000
Open
9452 -001 Village Fagade Program
17,157
20,978
Open
9452 -002 Business Development Program
3,400
25,000
Open
9491 -001 Risk Management ADA Program
40,000
150,000
Annual
Revision Date: 1/30/2014
Schedule 3
Changes to Funded Projects
FY 2014/15
Revision Date 1/30/2014
New
New
Capital
Amount
Budget
Project
Internal
Park in Lieu
Project Title
Project Descriptions
Change Requested
Budget
Requested
Total
Reserves
Service
LLD
Fees
Other Fee
Gas Tax
CDBG
Other Grant
1 El Quito Curb and Gutter
Ongoing project for the repair and
Increase funding
232,535
382,535
150,000
replacement of curbs and gutters in the El
Quito neighborhood.
NEW
Park and Trail
Reserved funding for unplanned minor
Increase funding
268,297
293,297
25,000
72Annual
s
projects and repairs that are above and
beyond regular maintenance to any of the
14 City parks, trails and open space.
3 Hakone Master Plan
Project funding provides a grant match
Change scope to allow use of funds for
250,000
250,000
for the Hakone Gardens Foundation's
design, engineering, and environmental
New Visitor Center project.
review work
PROJECTS FACILITY
4 Electronic Door & Lock
Final phase of the Stanley wireless
Increase funding , +,a 45,000 45,000
System
security system will secure the exterior
doors at the Community Center, Sr.
Center, and Warner Hutton House.
Imaging
These projects provide funding to Combine three separate document 197,433
197,433
7Document
for PW, CDD, and
converts paper documents into an imaging projects into one project to
electronic document archiving system. utilize current funding and increase
flexibility in completing work.
TOTAL • REQUESTED
Revision Date 1/30/2014
Schedule 4
CIP Unfunded List
FY 2013/14
Revision Date: 1/30/2014
Capital
Internal
Project
Service
Risk Mgmt
Park in Lieu
Project Title
Project Descriptions
Project Cost
Reserve
Funds
LLD
CIP
Fees
Other Fees
Gas Tax
CDBG
Other Grant
1
Quito Road Sidewalk
The project would fund sidewalk improvements on Quito Road between Highway 85
150,000
Improvements
and Allendale Avenue.
2
Big Basin Way Turn
Design and construction of a turn around at the end of the Village to improve
X99 999
Around
circulation through the Village. The budget increased due to the expected cost of a
500,000
Caltrans report and approval process.
TOTAL STREETS UNFUNDED PROJECTS
OF
3
Saratoga Creek Trail
ail a'eigff ` Fatega .-Feel, the length of the Village
159;999
50,000
Construction of a pedestrian trail along Saratoga Creek behind Village businesses. The
200,000
trail would start at SS Rd and continue to Wildwood Park. A potential grant would fund
construction. Design of the trail is currently in process and funded by a SCVWD grant
and City match.
4
Village to Hakone Trail
Design and contruction of a trail along Big Basin Way from Village to Hakone Gardens.
120,000
5
Heritage Orchard
Purchase and installation of Heritage Orchard monument sign at the corner of Fruitvale
35,000
Monument Sign
and Saratoga Avenues.
6
Project is funded in current CIP project.
7
Congress Springs Park
Construct a trail connecting residential neighborhood around Cox Avenue east of
100,000
North Side Entrance
Highway 85 to northside of Congress Springs Park.
8
Via Regina Trail
Construct a Pedestrian - Equestrian trail that would connect Via Regina and Villa Oaks
60,000
Lane.
9
Norton /Villa Montalvo
Construct an emergency access road connecting the parking lot of Montalvo Arts
1,000,000
Emergency Route
Center and Norton Road.
10
Joe's Trail at Saratoga de
Develop a trail from Saratoga - Sunnyvale to Arroyo de Arguello, includes costs for
600,000
Anza
design, environmental, acquiring easements and construction.
TOTAL PARKS AND TRAILS UNFUNDED
PROJECTS
Ail
11
Cool Roofs
164,000
11 eeeling reef systems."
90,000
Replace aging roof at the Community Center and Senior Center with sunlight reflecting
"cooling roof systems."
TOTAL FACILITY UNFUNDED PROJECTS
Revision Date: 1/30/2014
Schedule 5
CIP Candidates
FY 2014/15
Revision Date : 1/30/2014
Capital
Internal
Project
Service
Risk Mgmt
Park in Lieu
Project ;Title
Project Descriptions Project Cost Reserve
Funds
LLD
CIP
Fees
Other Fees
Gas Tax
CDBG
Other Grant
1
Quarry Park ROW/
Acquire additional properties for trail easements to complete the Saratoga to the Sea Plan. i • 250,000
Property Acquisition for
Saratoga -to Sea Trail
2
Theater Improvements
Theater improvements include: design and construction of: ticket /concession area in lobby; • • 929,900
70,100
backstage dressing room; restroom annex; relocation of control booths; and replacement of
boiler and plumbing.
1
El Camino Grande Storm
This is the second phase of the Monte Vista Drive/El Camino Grande area storm drain • 150,000
Drain Pump
improvements. A portion of El Camino Grande is lower than all surrounding public streets
and lacks a gravity storm drain system. A pumping system will be required to convey storm
water up to storm drains on Highway 9. A similar pumping system was installed on Monte
Vista Drive in 2011. Caltrans encroachment permit will be required.
2
Residential Street
Provides funding to repair a number of residental streets that have been damaged over the • • 300,000
Construction
years and cannot be repaired simply by resurfacing. Repairs require removing and replacing
curbs and gutters, and constructing a new crown to create proper drainage. Streets
requiring repair include Harper Ave, Palmtag, Brookview, McFarland, Devon, and possibly
others.
3
Saratoga Hills Storm Drain
This project will improve the existing storm drain system at the corner of Saratoga Hills • 50,000
Improvement
Road and Pontiac Drive. This area receives a large amount of storm water from Saratoga
Hills Road. The existing system is not adequate during intense storm events.
4
Long Term Trash Plan
Install 15 storm drain full capture devices in areas that have highest density of trash to • 30,000
Storm Drain Full Capture
comply with State Regional Board Zero Trash policy. The Zero Trash policy requires cities to
Devices
have zero visible trash that eventually reaches the local creeks and eventually the San
Francisco Bay by 2022. Identified locations include Propect Road, sections of Saratoga -
Sunnyvale near Saratoga High School and in between Sea Gull and Prospect Road, areas
near Congress Springs Park and the Saratoga Village.
• I tat
1
Pre - school Playground
Upgrade the City's last wooden playgrounds to powder coated steel structures. A new •
40,000
powder coated steel structure has durability of 15 -20 years and complies with modern
playground standards. There would be no impact to the operating budget.
2
Quarry Park Master Plan
Project funding will allow for minimum improvements to the Quarry, to include developing • I o i l 500,000
280,631
Implementation- Phase I
the gravel parking lots, especially in the upper section, clearing trail paths to connect with
mid -level picnic areas, and restricting access to the loading structure.
Revision Date : 1/30/2014
Schedule 5
CIP Candidates
FY 2014/15
Revision Date : 1/30/2014
Capital
Internal
Project
Service
Risk Mgmt
Park in Lieu
Project Title
Project Descriptions Project Cost Reserve
Funds
LLD
CIP
Fees
Other Fees
Gas Tax
CDBG
Other Grant
3
Parking Improvements at
This project will provide 5 additional parking spaces for patrons who visit the Historical Park. 65,000
Historical Park
There is currently lack of sufficient parking for patrons of the Museum and the Book -Go-
Round. Includes drainage improvements to address flooding issues.
4
Landscape & Lighting
Over the years, private development has neglected public areas resulting in blight along i i 50,000
District initial funding
some of the city's main roadways. This project would provide funding for the City to
program
provide initial improvements as part of a community's agreement to form an LLAD. The
LLAD would fund ongoing maintenance costs.
5
Turf Reduction
Turf reduction at Beauchamps Park to save water and maintenance costs. Savings include 25,000
Renovation Program.
water and maintenance. Staff anticipates water savings will be approximately $5,500, and
closer to $8,000 per year in total cost savings with a 5 -6 year pay -off.
1
Master Swith Gear-
Install a new code compliant main electrical panel with transfer switches to service all City 140,000
Electrical Board
Hall building. Would provide code compliant electrical power to City Hall and Theater
complex. The current switchboard indicates the panel and busing are rated for a 500 Amp
breaker while there is currently a 1,000 Amp breaker installed, indicating a saftey issue.
2
Solar Panels at City Hall
Install Solar Panels on City Hall Admin Bldg to provide increased efficiency and energy 120,000
savings. Quarterly preventative maintenance will be included as part of regular staff duties.
Pay back on this installation will be possibly 20 years.
3
Windows at Public Works
Install double pane windows in the west facing windows in Public Works offices. This project 40,000
will improve temperature efficiencies, reduce sound, and increase energy savings. Current
windows are recycled single pane windows which were installed when the building was
originally built, and are no longer operable.
4
Renovate Existing Stage at
This project would provide ADA accessibility and improve storage and safety at the 70,000
Alternate
10,000
Community Center
Community Center Multi- Purpose Room Stage. There are no ongoing costs for this project.
CDBG
Rotary may provide $10k grant.
project
5
Community Development
A lobby redesign to allow customers to remain at a single location while appropriate staff 100,000
Lobby Remodel
members respond to the customer's location during the planning and building customer
process, resulting in improved efficiencies and customer service.
6
Corporation Yard Gate
Replace existing front gate with security gate system and access controls for the gate and 60,000
doors at the Corporation Yard. Improvements would increase the security and
accountability of the Corporation Yard.
•
i iii iI oil
Revision Date : 1/30/2014
Schedule 6
CIP Funding Summary
FY 2014/15
Revision Date: 1/30/2014
FUND BALANCE FUNDING
FEE GENERATED FUNDING
SUBVENTIONS
GENERAL FUND
ISF
LLD
CAPITAL PROJECT
Future
Capital
Project
Reserve
Hillside
Stability
Reserve
Facility
Improvement
Reserve
Building
Maintenance
IT
Equipment
Replacement
Landscape
& Lighting
Districts
Annual
Facility
Improvement
Risk
Management
Project
Park -In -Lieu
Fees
Refuse
Road
Impact
Fees
Tree Fines
Theater
Ticket
Surcharge
Gas Tax
CDBG
Beverage
Container
Grant
Other
Grants
(specific
to projects)
Total Available Funding
1,760,834
(127,489)
(50,000)
(50,000)
(50,000)
(50,000)
100,000
50,000
330,631
65,000
35,000
807,511
(807,511)
70,100
8,400
LESS:
Dedicated CIP Funding:
(100,000)
(10,000)
(65,000)
(35,000)
-
(8,400)
Priority CIP Projects:
Street Resurfacing Program
Annual Sidewalk Repairs
Annual Storm Drain
Roadway Safety & TC _
Risk Mgmt ADA Mitigation
Available Funding for CIP
1,433,345
40,000
330,631
70,100
-
FUNDING REQUESTS:
Changes to Funded Projects
220,000
1,755,000
2,879,900
40,000
50,000
280,631
70,100
1,200,000
Unfunded Projects
CIP Candidate Requests
Total Requests
4,854,900
40,000
330,631
70,100
1,200,000
Funding vs. Requests
(3,421,555)
-
-
-
(1,200,000)
Revision Date: 1/30/2014