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05-07-2014 City Council Agenda Packet
-61-111, oj 5 A Rq� °c v \IFOV, AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL MAY 7, 2014 SPECIAL MEETING — 5:45 P.M. — ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER — 5:45 P.M. REPORT ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on May 2, 2014) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION — 5:45 P.M. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code section 54956.9(d)(1)) Names of cases: Lee v. City of Saratoga (Santa Clara County Superior Court Case No. 1- 12-CV- 225772) and Lee v. City of Saratoga (Santa Clara County Superior Court Case No. 1- 13 -CV- 253727) CALL JOINT MEETING TO ORDER — 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE Joint Meeting with Mountain Winery Recommended Action: Informational Only ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 4081868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title III Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on May 2, 2014 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 2nd day of May 2014 at Saratoga, California. Crystal Bothelio, City Clerk 2 City of Saratoga CITY COUNCIL JOINT MEETING Meeting Discussion Topics Joint Meeting with Mountain Winery May 7, 2014 1 6:00 p.m. Saratoga City Hall I Administrative Conference Room 6:00 p.m. Dinner 6:10 p.m. Mountain Winery News & Upcoming Activities 6:20 p.m. Neighborhood Engagement 6:30 p.m. Mountain Winery Master Plan Update 6:45 p.m. Other Remarks & Wrap Up * The Regular City Council Meeting begins at 7:00 p.m. in the Civic Theater. Joint meeting attendees are invited to attend the Regular Meeting and share an overview of the joint meeting with the public during Oral Communications. Table of Contents Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Proclamation Declaring May 11, 2014 as Courageous Kids Day Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 9 Commendation . . . . . . . . . . . . . . . . . . . . . . . . 11 Asian /Pacific American Heritage Month Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 12 Commendation for Hakone Gardens . . . . . . . . . . . . . . 14 Commendation for Sang Lee . . . . . . . . . . . . . . . . . 15 Commendation for Mr. Lu . . . . . . . . . . . . . . . . . . . 16 Commendation for Thuy Vu . . . . . . . . . . . . . . . . . . 17 Proclamation for Asian Heritage Month . . . . . . . . . . . . . 18 City Council Meeting Minutes Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 19 Attachment A - Minutes for Special City Council Meeting on April 16, 2014 . . . . . . . . . . . . . . . . . . . . . . . 21 Attachment B - Minutes for Regular City Council Meeting on April 16, 2014 . . . . . . . . . . . . . . . . . . 23 City Council Meeting Minutes — State Route 85 Express Lanes Project Workshop Staff Report . . . . . . . . . . . . . . . . . . . . . . . . 33 Attachment A — Minutes for Special City Council Meeting — State Route 85 Express Lanes Project Workshop — on April 21, 2014 . . . . . . . . . . . . . . . . . 35 Review of Accounts Payable Check Registers Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 39 04/15/2014 Check Register . . . . . . . . . . . . . . . . . . 41 04/22/2014 Check Register . . . . . . . . . . . . . . . . . . 45 04/29/2014 Check Register . . . . . . . . . . . . . . . . . . 49 Saratoga Records Emergency Action Plan Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 52 Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Records Emergency Action Plan . . . . . . . . . . . . . . . . 55 Wildwood Park Pedestrian Bridge Renovation — Construction Contract Award Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 67 Attachment 1 Bid Summary . . . . . . . . . . . . . . . . . . 69 Attachment 2 Contract . . . . . . . . . . . . . . . . . . . . 70 Attachment 3 Plans . . . . . . . . . . . . . . . . . . . . . . 110 Amendment to the West Valley Clean Water Program Memorandum of Understanding (MOU) Staff Report: Amendment to Clean Water Program MOU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Final Draft Amendment to Clean Water Program MOU . . . . . 124 June 2012 Signed MOU . . . . . . . . . . . . . . . . . . . . 127 1 Appeal of Planning Commission Denial to Construct a New Two -Story Home at 13580 Saratoga Vista Avenue Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 139 Attachment 1 a - Resolution of Approval . . . . . . . . . . . 144 Attachment 1 b - Resolution of Denial . . . . . . . . . . . . . . 148 Attachment 2 - Appeal Application . . . . . . . . . . . . . . . 150 Attachment 3 - Appeal Documents . . . . . . . . . . . . . . . 154 Attachment 4 - Neighbor Letters from 1 -2 -14 to 4 -2 -14 . . . . . 192 Attachment 5 - Neighbor Letters from 4 -3 -14 to 4- 29 -14. . . . . 216 Attachment 6 - (Exhibit A) Plans Dated 4- 24 -14. . . . . . . . . 219 Attachment 7 - Letter from Applicant 4 -23 -14 . . . . . . . . . . 230 Attachment 8 - Planning Commission Staff Report and Attachments 12- 11 -13 . . . . . . . . . . . . . . . . . . . . . 234 Attachment 9 - Signed Planning Commission Resolution for Denial 12 -11 -13 . . . . . . . . . . . . . . . . . . . . . . 297 Review of Geotechnical Roadway Conditions Report Prepared for the Proposed Annexation of 206.9 Acres (STG05) Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 299 Attachment 1 - Roadway Conditions Report . . . . . . . . . . 301 Attachment 2 - Annexation Timeline . . . . . . . . . . . . . . 316 Attachment 3 - Map of STG05 . . . . . . . . . . . . . . . . . 317 Final Word Candidate Forum Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 318 Amendment to 2014 City Council Summer Recess Schedule Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 321 Attachment A - Calendar of 2014 City Council Meetings. . . . . 323 2 AGENDA REGULAR MEETING SARATOGA CITY COUNCIL MAY 712014 REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on May 2, 2014) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non - Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring May 11, 2014 as Courageous Kids Day Recommended action: Read and present the proclamation declaring May 11, 2014 as American Cancer Society Courageous Kids Day. 2. Asian /Pacific American Heritage Month Recommended action: Read and present commendations to Hakone Gardens, Sang B. Lee, Zhongyang Lu, and Thuy Vu as part of Asian/Pacific American Heritage Month. Read and present proclamation declaring May 2014 as Asian/Pacific American Heritage Month. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special City Council Meeting and Regular City Council Meeting on April 16, 2014. 4. City Council Meeting Minutes — State Route 85 Express Lanes Project Workshop Recommended action: Review minutes for accuracy and approve City Council minutes for the Special City Council Meeting — State Route 85 Express Lanes Project Workshop — held on April 21, 2014. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 4/15/2014 Period 10 4/22/2014 Period 10 4/29/2014 Period 10 6. Saratoga Records Emergency Action Plan Recommended action: Approve the resolution accepting the Saratoga Records Emergency Action Plan. 7. Wildwood Park Pedestrian Bridge Renovation — Construction Contract Award Recommended action: 1. Move to declare Richard May, Inc. of Mammoth Lakes, CA to be the lowest responsible bidder on the project and award a Construction Contract to this company in the amount of $81,000. 2. Move to authorize the City Manager to execute the construction contract with this company. 3. Move to authorize staff to execute change orders to the construction contract up to $35,503. 8. Amendment to the West Valley Clean Water Program Memorandum of Understanding (MOU) Recommended action: Approve an amendment to the West Valley Clean Water Program MOU between the Cities of Campbell, Los Gatos, Monte Sereno and Saratoga and the West Valley Sanitation District for the West Valley Clean Water Program and authorize City Manager to execute the same. PUBLIC HEARINGS Applicants /Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant /Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting 9. Appeal of Planning Commission Denial to Construct a New Two -Story Home at 13580 Saratoga Vista Avenue Recommended action: Complete the public hearing and adopt the resolution to either uphold the appeal (denying the project) or overturn the appeal (approving the project). OLD BUSINESS None NEW BUSINESS 10. Review of Geotechnical Roadway Conditions Report Prepared for the Proposed Annexation of 206.9 Acres (STG05) Recommended action: 1) Receive the Geotechnical Evaluation of Roadway Conditions report and direct staff to begin negotiations with County Roads & Airports staff for a pre - annexation agreement covering roadway repairs and maintenance in the annexation area. 2) Direct staff to proceed with the next steps to initiate annexation of STG 05: a) Complete the service plan b) Schedule the public outreach meetings c) Complete the environmental review process d) Set the date to initiate annexation for the August 20, 2014 City Council meeting 11. Final Word Candidate Forum Recommended action: Provide direction to staff on the Final Word Candidate Forum. 12. Amendment to 2014 City Council Summer Recess Schedule Recommended action: Accept report and provide staff with direction regarding the 2014 City Council Summer Recess schedule. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County — Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc Council Member Chuck Page Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT CLOSED SESSION — Administrative Conference Room at 13777 Fruitvale Avenue CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6) Agency designated representatives: Richard Taylor Unrepresented employee: City Manager REPORT FROM CLOSED SESSION — Administrative Conference Room at 13777 Fruitvale Avenue ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on May 2, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoza.ca.us Signed this 2nd day of May 2014 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoiza.ca.us �\ J O4 5ARj,09 1956 CgCIFORN�P 05/07 05/21 CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014 Regular Meeting —Joint Meeting with Mountain Winery Regular Meeting —Joint Meeting with Santa Clara Valley Water District 06/04 Regular Meeting —Joint Meeting with Montalvo Arts 06/18 Regular Meeting —5:30 p.m. Community Center -Joint Meeting with HOA's 07/02 Regular Meeting — Joint Meeting with Parks & Rec and PEBTAC 07/16 Recess 08/06 Recess 08/20 Regular Meeting —Joint Meeting with SASCC 09/03 Regular Meeting - -Joint Meeting with Sister City Committee 09/17 Regular Meeting —Joint Meeting with Youth Commission 10 /01 Regular Meeting —5:30 p.m.- Community Center - Joint Meeting with Saratoga School Districts 10115 Regular Meeting — Joint Meeting with Saratoga Ministerial Association 11105 Regular Meeting — Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting — Joint Meeting with Senator Beall 12/03 Regular Meeting — Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/17 Regular Meeting — Joint Meeting Hakone Foundation Board SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Debbie Bretschneider DIRECTOR: Dave Anderson Deputy City Clerk SUBJECT: Proclamation Declaring May 11, 2014 as Courageous Kids Day RECOMMENDED ACTION: Read and present the proclamation declaring May 11, 2014 as American Cancer Society Courageous Kids Day. BACKGROUND: In 1989, a Saratoga resident, Gay Crawford founded the Courageous Kids Day for the American Cancer Society to provide children with cancer the opportunity to enjoy a fun day with their families. May 11, 2014 is the 25th Anniversary of this event, which will be held at California's Great America. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The proclamation will not be presented. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the Page 1 of 2 D meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Proclamation for Courageous Kids Day Page 2 of 2 10 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING MAY 119 2014 AS 25TH COURAGEOUS KIDS DAY WHEREAS, for 100 years, the American Cancer Society has worked relentlessly to save lives and create a world with less cancer and more birthdays, helping people stay well, get well, find cures, and fight back against cancer; and WHEREAS, advances in treatment have increased the survival rate for many childhood cancers and today a child's chance of dying from cancer is 53% less than it was in 1975; and WHEREAS, in 1989, Gay Crawford founded Courageous Kids Day for the American Cancer Society to provide children with cancer the opportunity to enjoy a fun day with their families; and WHEREAS, this year, the event is being held at Great America Amusement Park where about 500 Courageous Kids and their families can enjoy a fun day of rides, a picnic lunch, arts and crafts, games and more; and WHEREAS, the City of Saratoga commends the volunteers from Saratoga and California's Great America for their key role in the success of American Cancer Society's Courageous Kids Day and the countless number of families they have served and to which they have brought much joy. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby proclaim the May 11, 2014 to be: "COURAGEOUS KIDS DAY" WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7 t day of May 2014. Emily Lo, Mayor City of Saratoga SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office PREPARED BY: Debbie Bretschneider Deputy City Clerk CITY MANAGER: Dave Anderson DIRECTOR: Dave Anderson SUBJECT: Asian /Pacific American Heritage Month RECOMMENDED ACTION: Read and present commendations to Hakone Gardens, Sang B. Lee, Zhongyang Lu, and Thuy Vu as part of Asian/Pacific American Heritage Month. Read and present proclamation declaring May 2014 as Asian/Pacific American Heritage Month. BACKGROUND: As part of the Asian/Pacific Heritage Month proclamation, notable members and organizations of the City of Saratoga Asian American community will be recognized with commendations. The groups and individuals to be recognized include: Hakone Gardens, Sang B. Lee, Zhongyang Lu, and Thuy Vu. Following presentation of commendations, a proclamation recognizing May 2014 as Asian/Pacific American Heritage Month in the City of Saratoga will be presented. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The proclamation would not be presented. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): l0a ADVERTISING, NOTICING AND PUBLIC CONTACT: Page 1 of 2 12 Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Commendations for Hakone Gardens, Sang B. Lee, Zhongyang Lu, and Thuy Vu Attachment B: Asian/Pacific American Heritage Month Proclamation Page 2 of 2 13 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING HAKONE ESTATE AND GARDENS WHEREAS, established in 1915 in Saratoga, the Hakone Estate and Gardens is the oldest Japanese and Asian garden in the Western Hemisphere and is listed as a landmark in the National Trust for Historic Preservation; and WHEREAS, the Hakone Estate and Gardens is an authentic replica of a Japanese Samurai or Shogun's estate garden and occupies more than 18 acres of chaparral, woodland, and manicured Japanese Gardens; and WHEREAS, in 2013, Hakone Estate and Gardens was placed on the National Register of Historic Places in recognition of the historical value of the site and its historic buildings, including the Upper House built in 1918, the Lower House built in 1922, and the Cultural Exchange Center built in 1991 as an authentic reproduction of a 19th century Kyoto tea merchant's house and shop; and WHEREAS, the Hakone Estate and Gardens presents year -round programs on Japanese culture, such as the 15th annual Matsuri, an authentic Japanese festival with Taiko drums, Tea Ceremonies, and Japanese Storytelling; and WHEREAS, in recent years, Hakone has featured Asian art collections and hosted celebrations from other cultures, including a Chinese Village Fair to celebrate the Year of the Horse and "The Horse in Asian Art," which is on display at the Cultural Exchange Center; and WHEREAS, in 2000, the Hakone Foundation was created to "preserve and enhance Hakone Estate and Gardens for the enrichment of the public, promote a deeper understanding of Asian Cultures, and to serve as an international forum for art, music, culture, and ideas." NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize the Hakone Estate and Gardens as an integral part of Saratoga's Asian American community and celebrates its contributions to the City of Saratoga during Asian Heritage Month. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of May 2014. Emily Lo, Mayor City of Saratoga COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING SANG B. LEE WHEREAS, Sang B. Lee is a first generation immigrant from South Korea who came to the United States in 1974; and WHEREAS, Sang B. Lee purchased the Hillview Cleaners in Saratoga in 1983 and moved to live in Saratoga in 1986; and WHEREAS, Sang B. Lee has been a long -time booster of the Saratoga High School Football team; and WHEREAS, from 1994 -1996, Hillview Cleaners donated the services of cleaning uniforms for the Saratoga High School Marching Band; and WHEREAS, Sang B. Lee has been an annual donor to the Saratoga Union Elementary School's Pumpkin Walk fundraiser since 1985; and WHEREAS, in the early 2000s after the dot -com crash, Sang B. Lee and Hillview Cleaners offered free dry cleaning to individuals looking for work; and WHEREAS, Sang B. Lee has previously been a member of the Saratoga Chamber of Commerce and Saratoga Lions Club; and WHEREAS, Sang B. Lee has been a strong supporter of Saratoga schools and an active member of the Saratoga community since 1983. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize Sang B. Lee as an outstanding representative of Saratoga's Asian American community and celebrates his contributions to the City of Saratoga during Asian Heritage Month. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of May 2014. Emily Lo, Mayor City of Saratoga COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING ZHONGYANG LU WHEREAS, Zhongyang Lu was born in Dongyang, China and spent most of his life near Taihu Lake in China, a region famous for its scenic canals and waterways, as well as calligraphy and ink brush paintings; and WHEREAS, Mr. Lu's interest in calligraphy started in his teens and after graduating from college and working as a teacher, he practiced calligraphy in his spare time and it became a lifelong passion; and WHEREAS, Zhongyang Lu, also known as "Bixiangwong" or "Old Man from the Brush Country," became well known for his calligraphy and examples of his work can still be seen in China in buildings, parks, memorials, and museums; and WHEREAS, in 1992, Zhongyang Lu was presented with the "Green Pioneer" award by the Province of Zhejiang for his work in leading others to plant trees, to preserve a National Geological Park, and other natural resources in China; and WHEREAS, since moving to Saratoga in 2001, for the past 12 years, Mr. Lu has participated in numerous school activities at Argonaut Elementary School and Redwood Middle School to demonstrate Chinese calligraphy and to promote an understanding of the art of calligraphy; and WHEREAS, Zhongyang Lu has volunteered to demonstrate and to give away over one thousand pieces of Chinese calligraphy at community events, such as the Saratoga Lunar New Year celebration, the Saratoga Senior Center event, the Saratoga Mustard Fair, and at a Saratoga Library exhibition and presentation: he also teaches Chinese calligraphy locally. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize Zhongyang Lu as an outstanding representative of Saratoga's Asian American community and celebrate his contributions to the City of Saratoga during Asian Heritage Month. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of May 2014. Emily Lo, Mayor City of Saratoga COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING THUY VU WHEREAS, Thuy Vu and her family left Vietnam during the Vietnam War in 1975, later moved to San Jose in 1979, and Thuy now lives in Silicon Valley; and WHEREAS, Thuy Vu graduated from Independence High in San Jose and earned a Bachelor's Degree with Honors from the University of California Berkeley; and WHEREAS, Thuy Vu participates in the Saratoga community by volunteering at the Argonaut Elementary School as the ABC Reading Program co- coordinator; and WHEREAS, Thuy's first job as a reporter was with KQED and she subsequently worked for KPIX, KTVU, KGO -TV, and most recently as the co -host of KPIX's "Eye on the Bay "; and WHEREAS, in February 2014, Thuy Vu was named as the host of "KQED Newsroom" at the San Francisco PBS station; and WHEREAS, Thuy Vu is also the host of LinkTV's program, "LinkAsia," a hybrid digital/broadcast program about Asian life, culture, and technology; and WHEREAS, Thuy Vu has won three national awards from the Asian American Journalists Association and earned an Emmy and Associated Press Award for her feature on the 30th anniversary of Operation Babylift flights at the end of the Vietnam War; and WHEREAS, Thuy Vu supports the next generation on journalists by serving as a part-time instructor at the Academy of Art in San Francisco, teaching broadcasting and multimedia communications; and WHEREAS, as a board member of the Asian Pacific Fund, a community foundation based in San Francisco, Thuy Vu helps decide on funding grants for Asian non - profits throughout the Bay Area. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize Thuy Vu as an outstanding representative of Saratoga's Asian American community and celebrates her contributions to the City of Saratoga during Asian Heritage Month. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of May 2014. Emily Lo, Mayor City of Saratoga PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING MAY 2014 AS ASIAN /PACIFIC AMERICAN HERITAGE MONTH WHEREAS, in 1978, a Joint Congressional Resolution established Asian/Pacific American Heritage Week to coincide with two important historical milestones in: the arrival of the first Japanese immigrants in the U.S. in May 7, 1843 and contributions of Chinese workers to the building of the transcontinental railroad completed May 10, 1869; and WHEREAS, Asian Americans have had a profound impact on the United States and Saratoga community; and WHEREAS, the United States and the City of Saratoga are enriched by the diverse cultural contributions residents from areas like the Pacific Islands, China, Japan, Vietnam, and India; and WHEREAS, according to the 2010 Census, Asian Americans constitute more than 41 percent of the City of Saratoga's population; and WHEREAS, Saratoga is home to a number of Asian Americans who serve as excellent representatives of both the Saratoga Asian American community and the Saratoga community -at- large; and WHEREAS, during the month of May, Asian/Pacific American Heritage Month is celebrated throughout the United States with community festivals, government- sponsored activities, and educational activities for students; and WHEREAS, the City Council celebrates "Asian/Pacific American Heritage Month" by calling upon Saratoga residents to honor Saratoga's Asian Americans and learn more about the history of Asian Americans and Pacific Islanders. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby declare May 2014 as ASIAN /PACIFIC AMERICAN HERITAGE MONTH WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of May 2014. Emily Lo, Mayor City of Saratoga SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve City Council minutes for the Special City Council Meeting and Regular City Council Meeting on April 16, 2014. BACKGROUND: Draft City Council minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes for the Special Meeting on April 16, 2014 (Budget Study Session) and Regular City Council Meetings on April 16, 2014 are attached to this report for Council review and approval. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: IM ALTERNATIVE ACTION(S): IMa FOLLOW UP ACTION(S): Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Page 1 of 2 19 Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Minutes for Special City Council Meeting on April 16, 2014 Attachment B: Minutes for Regular City Council Meeting on April 16, 2014 Page 2 of 2 20 MINUTES WEDNESDAY, APRIL 16, 2014 SARATOGA CITY COUNCIL SPECIAL MEETING Mayor Lo called the Budget Study Session to order at 5:30 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members Manny Cappello, Jill Hunter ABSENT: Council Member Chuck Page (Excused) ALSO PRESENT: Dave Anderson, City Manager Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Tony MacFarlane, Finance Manager Mainini Cabute, Management Analyst I1 Brian Babcock, Administrative Analyst I Adam Henig, Recreation Supervisor Debbie Bretschneider, Deputy City Clerk REPORT ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on April 10, 2014. COMMUNICATIONS FROM COMMISSIONS & PUBLIC None ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS None COUNCIL DIRECTION TO STAFF None 21 1. Budget Study Session Recommended Action: Informational Only Finance & Administrative Services Director Mary Furey presented the staff report and gave an overview of the proposed Fiscal Year 2014/15 budget, including: General Fund Net Operations, Total Fund Activity, Capital Project Funding, Unfunded Capital Projects, Fiscal Management Statements and Policies, and the Capital Project Process policy and flowchart. MILLER/HUNTER MOVED: TO FUND THE CITYWIDE LIGHTING AND LANDSCAPING ASSESSMENT INITIATION MATCH PROGRAM AT $50,000 WITH A REQUIRED 50% MATCH FROM PROPERTY OWNERS IN THE ASSESSMENT DISTRICT AND MAXIMUM $25,000 CONTRIBUTION FROM THE CITY PER ASSESSMENT DISTRICT; AND DIRECT STAFF TO PREPARE AN OUTREACH BROCHURE ON THE NEW PROGRAM. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. MILLER/CAPPELLO MOVED TO DIRECT STAFF TO USE THE REVISED FUNDING RECOMMENDATIONS FOR THE PROPOSED 2014/15 CAPITAL BUDGET. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. MILLER/HUNTER MOVED TO ADD THE WILDCAT CREEK OUTFALL REPAIR PROJECT IN THE AMOUNT OF $40,000 AND REDUCE THE SARATOGA HILLS STORM DRAIN IMPROVEMENT PROJECT TO $10,000 IN THE PROPOSED 2014/15 CAPITAL BUDGET. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. ADJOURNMENT Mayor Lo adjourned the special meeting at 6:47 p.m. Minutes respectfully submitted: Crystal Bothelio, City Clerk 2 22 MINUTES WEDNESDAY, APRIL 16, 2014 SARATOGA CITY COUNCIL REGULAR MEETING Mayor Lo called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members Manny Cappello, Jill Hunter ABSENT: Council Member Chuck Page (Excused) ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Cynthia McCormick, Planner Tony MacFarlane, Finance Manager Mainini Cabute, Management Analyst II Brian Babcock, Administrative Analyst I Adam Henig, Recreation Supervisor Kate Bear, City Arborist REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on April 10, 2014. REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non- Agendized Items Daniel Honniball made an announcement regarding the Oddfellows' Easter Egg Hunt on April 19, 2014 at Wildwood Park. Oral Communications - Council Direction to Staff None Communications from Boards and Commissions None 23 Council Direction to Staff None ANNOUNCEMENTS Council Member Hunter shared that the City will be celebrating Arbor Day on April 22, 2014 at City Hall. The event begins at 3:45 p.m., but the Skillet Likkers will be performing starting at 3:15 p.m. The event will include a tree planting, announcement of Arbor Day poster contest winners, free compost, and free Japanese maple trees. Vice Mayor Miller announced that the City will be holding a workshop on Monday, April 21, 2014 from 6:30 p.m. to 9:30 p.m. at the Joan Pisani Community Center on the State Route 85 Express Lanes Project. He invited the public to attend to participate in an active discussion about the project and possible strategies moving forward. Vice Mayor Miller also shared that the Summer Recreation Activity Guide is now available. There are numerous programs for all ages and interests, including a wide array of summer camps. Council Member Hunter also noted that the Saratoga Chamber of Commerce will be holding a Wine Stroll on May 18 featuring more than 18 wineries. The tickets are $40 in advance and $45 at the event. CEREMONIAL ITEMS 1. Commendation for Cheryl Nelson Bailey for Service on the Parks and Recreation Commission Recommended action: Read and present commendation to Cheryl Nelson Bailey for her service on the Saratoga Parks and Recreation Commission. Mayor Lo noted that Cheryl Nelson Bailey was unable to attend the meeting to accept the commendation. 2. Appointment of Commissioner and Oath of Office Recommended action: Adopt the attached resolution appointing Pallavi Sharma to the Saratoga Parks and Recreation Commission for a partial term ending October 1, 2014 and direct the City Clerk to administer the Oath of Office. RESOLUTION NO. 14 -022 24 MILLER/HUNTER MOVED TO ADOPT THE ATTACHED RESOLUTION APPOINTING PALLAVI SHARMA TO THE SARATOGA PARKS AND RECREATION COMMISSION FOR A PARTIAL TERM ENDING OCTOBER 1, 2014 AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. City Clerk Crystal Bothelio administered the Oath of Office to Pallavi Sharma. 3. Proclamation Recognizing April 22, 2014 as Arbor Day in the City of Saratoga Recommended action: Read and present the proclamation declaring April 22, 2014 as Arbor Day in the City of Saratoga. Mayor Lo read and presented the proclamation recognizing April 22, 2014 as Arbor Day in the City of Saratoga to City Arborist Kate Bear. SPECIAL PRESENTATIONS None CONSENT CALENDAR 4. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special and Regular City Council Meeting on April 2, 2014. Council Member Hunter removed this item from the Consent Calendar to request that the City Clerk correct the spelling of a public speaker's name in the minutes. HUNTER/MILLER MOVED TO APPROVE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON APRIL 2, 2014 WITH THE CORRECTION REQUESTED BY COUNCIL MEMBER HUNTER. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 4/1/2014 Period 10 4/8/2014 Period 10 25 MILLER/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 4/1/2014 PERIOD 10 AND 4/8/2014 PERIOD 10. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. 6. Motor Vehicle (MV) Resolutions Restricting Parking on Saint Charles Street Recommended action: Adopt Motor Vehicle (MV) Resolution restricting parking on Saint Charles Street. RESOLUTION MV -307 MILLER/CAPPELLO MOVED TO ADOPT MOTOR VEHICLE (MV) RESOLUTION RESTRICTING PARKING ON SAINT CHARLES STREET. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. 7. Landscaping and Lighting Assessment District LLA -1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 14 -15 Recommended action: 1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for FY 14 -15 for renewing the Landscaping and Lighting Assessment District LLA -1. 2. Move to adopt the Resolution of Intention. This item was removed from the Consent Calendar for public comment. Mayor Lo invited public comment on the item. The following people requested to speak: Trish Cypher Suzanne Anderson Rhonda Huff Mark Cairns No one else requested to speak. City Manager Dave Anderson, City Attorney Richard Taylor, and Public Works Director John Cherbone addressed Council questions on this item. RESOLUTIONS NO. 14 -023 AND 14 -024 2 26 MILLER/CAPPELLO MOVED TO: 1. ADOPT THE RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR FY 14 -15 FOR RENEWING THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA -1; AND 2. ADOPT THE RESOLUTION OF INTENTION. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. 8. Landscaping & Lighting Assessment District LLA -1; Resolution Describing Improvements and Directing Preparation of Engineer's Report for Annexation of a New Zone (Allendale - Zone 36) to the City of Saratoga Landscaping and Lighting Assessment District, LLA -1 Recommended action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer's Report. 2. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for FY 14 -15 for the annexation of New Zone (Allendale — Zone 36) into the Landscaping and Lighting Assessment District LLA -1. 3. Move to adopt the Resolution of Intention. This item was removed from the Consent Calendar for public comment. The following person requested to speak: Trish Cypher No one else requested to speak. RESOLUTIONS NO. 14-021,14-025, AND 14 -026 MILLER/HUNTER MOVED TO: 1. ADOPT THE RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF THE ENGINEER'S REPORT; 2. ADOPT THE RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR FY 14 -15 FOR THE ANNEXATION OF NEW ZONE (ALLENDALE — ZONE 36) INTO THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA -1; AND 3. MOVE TO ADOPT THE RESOLUTION OF INTENTION. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. 9. Amendment to Agreement for Countywide Household Hazardous Waste Collection Program Recommended action: Authorize the City Manager to sign the second amendment to the agreement for Countywide Household Hazardous Waste (HHW) Collection Program with a $29,245 augmentation from City funds for Fiscal Year 2014/15. 5 27 MILLER/CAPPELLO MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE SECOND AMENDMENT TO THE AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION PROGRAM WITH A $29,245 AUGMENTATION FROM CITY FUNDS FOR FISCAL YEAR 2014/15. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. PUBLIC HEARINGS 10. Proposed Fee Schedule Update for FY 2014/15 Recommended action: Review recommendations for proposed fee update, provide direction to staff, and approve the resolution amending the City's Fee Schedule effective for Fiscal Year 2014/15. Finance Manager Tony MacFarlane presented the staff report. Mayor Lo invited public comment. No one requested to speak. RESOLUTION NO. 14 -027 MILLER/CAPPELLO MOVED TO APPROVE THE RESOLUTION AMENDING THE CITY'S FEE SCHEDULE EFFECTIVE FOR FISCAL YEAR 2014 /15 WITH THE FOLLOWING CHANGES: 1) DECREASE THE COST OF THE FEE FOR ARBORIST REVIEW — TREE APPEAL TO $250; AND 2) ADJUST THE FEE FOR THE 2ND FALSE ALARM RESPONSE TO $100 WITH EACH SUBSEQUENT FALSE ALARM RESPONSE FEE INCREASING BY $100 AND AFTER THE 6TH FALSE ALARM RESPONSE, THE FEE FOR EACH SUBSEQUENT FALSE ALARM RESPONSE WILL BE $600. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. OLD BUSINESS 11. Amendment to the Median Banner Policy Recommended action: Approve the attached resolution amending the Median Banner Policy and direct staff to bring the Median Banner Program back to the City Council for review in January 2015. Brian Babcock, Administrative Analyst I in the City Manager's Office, presented the staff report. Mayor Lo invited public comment. The following person requested to speak: Con W Cynthia Chang No one else requested to speak. RESOLUTION NO. 14 -028 CAPPELLO /HUNTER MOVED TO APPROVE THE RESOLUTION AMENDING THE MEDIAN BANNER POLICY AND DIRECT STAFF TO BRING THE MEDIAN BANNER PROGRAM BACK TO THE CITY COUNCIL FOR REVIEW IN JANUARY 2015. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. NEW BUSINESS 12. Addition of Two Trees to the Heritage Tree Inventory Recommended action: Adopt a resolution adding two trees to the Heritage Tree Inventory. Cynthia McCormick, Planner in the Community Development Department, presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. RESOLUTION NO. 14 -029 MILLER/CAPPELLO MOVED TO ADOPT A RESOLUTION ADDING TWO TREES TO THE HERITAGE TREE INVENTORY. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. 13. Hakone Gardens Master Plan Development Agreement Recommended action: Approve the Development Agreement with Hakone Foundation for the development of a Master Plan for Hakone Gardens. City Attorney Richard Taylor presented the staff report. Mayor Lo invited public comment. The following people requested to speak: Lon Saavedra, Executive Director of Hakone Gardens Ann Waltonsmith, Hakone Board of Trustees Vice President 7 29 No one else requested to speak. MILLER/CAPPELLO MOVED TO APPROVE THE DEVELOPMENT AGREEMENT WITH HAKONE FOUNDATION FOR THE DEVELOPMENT OF A MASTER PLAN FOR HAKONE GARDENS AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. 14. Resident Brochure Recommended action: Provide direction to staff on development of a resident brochure and allocate $500 from Council Discretionary for translation of the brochure. City Clerk Crystal Bothelio presented the staff report. Mayor Lo invited public comment on the item. The following person requested to speak. Cynthia Chang No one else requested to speak. Council decided against producing a resident brochure. Alternatively, the City Council directed staff to include information about the City of Saratoga, including City services and contact information, information about other service providers in Saratoga, and other useful information for residents, in the next issue of The Saratogan. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County — the Cities Association continues to evaluate bills before the State Legislature and agreed to support a mental health budget proposal, Assembly Bill (AB) 1970 to establish a Community Investment and Innovation Program to help fund local government efforts to reduce greenhouse gas emissions, AB2516 on development of a sea level rise planning database, and AB 1690 regarding where housing elements may accommodate very low and low- income housing needs. The next meeting is on May 8 and the City Council is invited to attend to learn more about the Levi Stadium and tour it. Hakone Foundation Board — the Board meet on April 16, 2014 and approved the development agreement with the City of Saratoga. Hakone will host a reception on April 26 for neighbors in the area. Vice Mayor Howard Miller Vice Mayor Miller shared he attended the Quito Road Bridges open house, which was held to allow residents to get information and updates on the project. Approximately 57 people attended. N. 30 He also announced that on May 3, 2014 at 9:30 a.m. there will be a guided walk of the Quarry property. Information about the walk is on the City's website. Valley Transportation Authority Policy Advisory Committee (PAC) — during the last meeting, a presentation on a survey of passengers was given. The survey is done every 5 years and showed that 51 % of public transit users in the County walk to mass transit. Only 6% of users bike to public transit and 5% drive. The survey showed that many mass transit users live within walking distance of access to mass transit. He also shared that the timeline for Express Lane projects throughout the County was presented at the meeting. The State Route 85 Express Lanes project is not yet included on that timeline. Vice Mayor Miller then announced that information was shared about a recent change to the California Environmental Quality Act (CEQA) that generally prohibits cities from using automobile delays, commonly measured through the Level of Service grade system, as a significant impact on the environment when assessing projects. These changes were adopted through Senate Bill 743. Council Member Manny Cappello Santa Clara County Housing and Community Development (HCD) Council Committee — the next meeting is the week of April 28, 2014. Saratoga Area Senior Coordinating Council (SASCC) — the next meeting will be held the week of April 21, 2014. Council Member Chuck No report Council Member Jill Hunter Santa Clara Valley Water District Commission — during the last meeting, the Commission was informed that rates will likely increase. Saratoga Chamber of Commerce — Council Member Hunter stated she attended the Chamber meeting on behalf of Council Member Cappello. During the meeting, the upcoming spring Wine Stroll was discussed. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None I 31 ADJOURNMENT MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 10:08 P.M. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. Minutes respectfully submitted: Crystal Bothelio, City Clerk 10 32 SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: City Council Meeting Minutes — State Route 85 Express Lanes Project Workshop RECOMMENDED ACTION: Review minutes for accuracy and approve City Council minutes for the Special City Council Meeting — State Route 85 Express Lanes Project Workshop — held on April 21, 2014. BACKGROUND: Draft City Council minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. On April 21, 2014, the City Council held a State Route 85 Express Lanes Project. The draft minutes for the meeting are attached to this report for Council review and approval. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Page 1 of 2 33 Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A — Minutes for Special City Council Meeting — State Route 85 Express Lanes Project Workshop — on April 21, 2014 Page 2 of 2 34 MINUTES MONDAY, APRIL 21, 2014 SARATOGA CITY COUNCIL SPECIAL MEETING STATE ROUTE 85 EXPRESS LANES PROJECT WORKSHOP Mayor Lo called the meeting to order at 6:36 p.m. in the Joan Pisani Community Center Multipurpose Room at 19655 Allendale Avenue. ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members Manny Cappello, Chuck Page, Jill Hunter ABSENT: None ALSO PRESENT: James Lindsay, Community Development Director John Cherbone, Public Works Director Crystal Bothelio, City Clerk ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS None COUNCIL DIRECTION TO STAFF None State Route 85 Express Lanes Project Workshop Recommended Action: Conduct public workshop on the State Route 85 Express Lanes Project. Mayor Lo provided opening remarks and invited Community Development Director James Lindsay to lead the meeting. Community Development Director James Lindsay gave an overview of the State Route 85 Express Lanes Project, described the meeting process, and addressed questions from the audience. He then asked the meeting attendees to discuss concerns about the project among their table groups. At the end of the small group discussions, a representative from each table reported concerns identified at their tables. The meeting scribe, City Clerk Crystal Bothelio, recorded these concerns on flipcharts. Reported Concerns: 1) Choke points - project will increase traffic at these locations along State Route 85 2) Access to carpool /HOV lanes - retain current access to carpool /HOV lanes, proposed location of HOT entrances /exits will result in loss of access 3) Noise of existing roadway surface 35 4) Light rail - project may prohibit light rail, fear possibility of light rail will be lost 5) Adequacy of noise, environmental, traffic on surface streets (including impact of HOT entrances and choke points on traffic /surface streets) is lacking 6) Short-term project 7) Enforcement of agreements by West Valley cities — prohibition of large trucks on 85 and all elements of the agreements 8) Lack of voice /representation 9) Upholding agreements and who determines if agreements are upheld 10) Follow through on original EIR mitigations * 11) Full EIR analysis on the project, including analysis of pollution 12) Council representation/support * 13) Inequity of the HOT lanes — wealthy can use, poor may not be able to afford to use it 14) West Valley cities should retain legal counsel to define rights and legal position 15) Why was the second HOT lane a surprise? 16) Saratoga gets all the impacts, none of the benefits 17) Group consensus at the meeting: opposed to the project 18) 237 HOT lane impact on local roads 19) Light rail and bus need to be analyzed as an alternative for "mass transit" 20) No negotiation against ourselves 21) Impacts to homes — light 22) Use of Union Pacific line for light rail 23) Project will not resolve congestion 24) HOT lanes do not encourage carpooling 25) Growing population will result in an increased need for public transit 26) Alignment of housing and mass transit * 27) General lack of awareness of the project, including 2 HOT lanes 28) Existing pollution impacts, including dust and oil 29) Carbon footprint analysis of the project should be done 30) Existing vibration 31) How to prevent future agreement violations, since the existing agreements /conditions are already being violated (noise, landscaping, design). Hard to trust new agreements /conditions will be honored. 32) Up to 10 lanes in some areas 33) Project will be obsolete 6 years after projected completion 34) Council should request an EIR 35) Structure of VTA Board/govemance 36) Revenue oriented project 37) Residents should be surveyed * Possible solutions /strategies identified during issue%oncern identification After concerns were reported, Community Development Director James Lindsay announced a short break. 36 After the break, Community Development Director James Lindsay asked the meeting participants to return to their table and invited the small groups to identify possible solutions and strategies to address the concerns that had been identified. Representatives from each table reported the solutions and strategies identified by their group. These solutions and strategies were captured by the scribe and are noted below. Solutions /Strategies Identified: 1) Find out if agreements can be enforced, then enforce (if enforceable) 2) Act as team of West Valley cities, take regional approach 3) Focus on/solve the real problem — alternatives to congestion relief, such as light rail 4) Sue if agreements are violated 5) Annually review the agreements 6) More community involvement with VTA Board, establish Saratoga voice at VTA Board meetings 7) Council vote to request /require EIR 8) Council vote to oppose the project 9) Mail notice citywide on the project 10) No additional lanes north of State Route 17, resolve choke points first 11) Rubber asphalt overlay to reduce existing road noise 12) Landscaping to reduce existing noise 13) Enforce local noise regulations on State Route 85 14) Study /analysis of successful public transportation 15) No extra lane 16) Keep carpool /HOV access 17) Establish long -range plan for light rail 18) Engage politicians at State level 19) Engage environmental groups 20) Outreach to West San Jose 21) No concrete median barrier 22) Additional noise mitigation/noise barriers for existing noise 23) Light rail on 85 and connect to other transit systems /corridors, including Mountain View to State Route 87 24) No tolls 25) Meet standards of old EIS/EIR 26) Regional planning, more inclusion 27) Inform VTA: Saratoga will not endorse bond measure for project if agreements are not honored 28) Give informational report/update on the project at every Council meeting 29) Obtain legal opinion on the agreements, perhaps from a retired judge 30) Categorize strategies /solutions identified at meeting into options that delay the project vs. defeat the project 31) Ask VTA to solve the congestion issue 32) File lawsuit demanding full EIR and enforcement of the agreements 33) Increase staff accountability on VTA Board 37 34) Work with VTA Citizen Advisory Board In addition to the concerns and strategies /solutions, staff at the meeting also noted questions and items for follow up. These items are below. Questions /Follow Up: 1) Obtain/distribute schedule of VTA meetings (date and times), including a link to the VTA board meeting information 2) What is the source for matching funds required for the project? ADJOURNMENT Mayor Lo adjourned the special meeting at 9:40 p.m. Minutes respectfully submitted: Crystal Bothelio, City Clerk E IR SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Gina Scott DEPT. DIRECTOR: Mary Furey Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 4/15/2014 Period 10 4/22/2014 Period 10 4/29/2014 Period 10 REPORT SUMMARY: Attached are Check Registers for: Type of Checks Date Starting Check # Ending Check # Total Checks Amount Checks Released Prior Check Register Date Ending Check # Accounts Payable 4/15/14 125215 125248 34 450,970.98 04/15/14 4/8/14 125214 Accounts Payable 1 4/22/14 1 125249 1 125308 1 60 1 241,832.51 04/22/14 4/15/14 125248 Accounts Payable 1 4/29/14 1 125309 1 125342 1 34 1 94,306.01 04/29/14 1 4/22/14 1 125308 Accounts Payable checks issued for $20,000 or greater: Date Check # Issued to Fund Dept. Purpose Amount 04/15/14 125220 Comp Shared Risk Pool Quarterly Shared Risk Pool General Worker's Comp Ins. 46,690.90 04/15/14 125234 SCC Office of the Sheriff General PS Law Enforcement 352,085.33 04/22/14 125299 Turf & Industrial Equip Vehicle /Equip Replacement PW Tractor 58,697.81 04/22/14 125301 West Valley Sanitation General PW Clean Water Program 56,027.00 04/22/14 125307 Zag Technical Services IT Equipment Replacement General SAN Storage Server 27,766.93 Accounts Payable checks voided during this time period: AP Date I Check # Issued to Reason Status Amount N/A 39 Cash reductions by fund: Period 10 Period 10 Period 10 Fund # Fund Description 04/15/14 04/22/14 04/29/14 Total I I I General Fund 393,824.81 95,940.79 47,279.76 537,045.36 231 Village Lighting 508.33 322.32 24.10 854.75 232 Azule Lighting - 233 Sarahills Lighting - 24l Arroyo de Saratoga Landscape 62.36 62.36 242 Bonnet Way Landscape 178.88 178.88 243 Carnelian Glen - 244 Cunningham/Glasgow Landscape 172.95 172.95 245 Fredericksburg Landscape 38.39 38.39 246 Greenbriar Landscape 296.90 570.70 867.60 247 Kerwin Ranch Landscape - 248 Leutar Court Landscape 62.36 62.36 249 Manor Drive Landscape - 251 McCartysville Landscape 247.97 116.15 364.12 252 Prides Crossing Landscape 194.23 460.90 655.13 253 Saratoga Legends Landscape 179.04 179.04 254 Sunland Park Landscape - 255 Tricia Woods Landscape 50.21 50.21 271 Beauchamps Landscape - 272 Bellgrove Landscape 537.59 104.38 131.75 773.72 273 Gateway Landscape 229.14 229.14 274 Horseshoe Landscape /Lighting - 275 Quito Lighting 62.36 141.00 203.36 276 Tollgate LLD - 277 Village Commercial Landscape 16.87 16.87 278 Westbrook L &L - 311 Library GO Bond Debt Service - 411 CIP Street Projects 18,800.02 7,663.03 26,463.05 412 CIP Park & Trail Projects 13,443.68 13,443.68 413 CIP Facility Projects 3,696.14 2,945.72 6,641.86 414 CIP Admin Projects - 421 Tree Fund 2,150.00 2,150.00 431 Grant Fund - CIP Streets 18,248.40 18,248.40 432 Grant Fund - Parks & Trails 3,132.10 3,132.10 433 Grant Fund - Facilities - 434 Grant Fund - Admin Projects - 481 Gas Tax Fund 273.07 1,935.32 7,058.26 9,266.65 611 Liability/Risk Mgt - 612 Workers' Comp 48,261.40 100.00 48,361.40 621 Office Support 1,067.89 902.87 904.24 2,875.00 622 IT Services 506.03 13,676.66 1,618.00 15,800.69 623 Vehicle & Equipment Maint 302.23 2,532.30 4,792.50 7,627.03 624 Building Maintenance 1,943.88 1,495.96 5,179.85 8,619.69 631 Vehicle & Equipment Replacement 58,015.75 58,015.75 632 IT Equipment Replacement 24,709.9 1 24,709.96 TOTALI 450,970.98 1 241,832.51 1 94,306.01 787,109.50 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format .N SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 04/15/2014 CITY OF SARATOGA ACCTPA21 TIME: 10:53:32 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140415 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 125215 04/15/14 234 11111 125215 04/15/14 234 11111 125215 04/15/14 234 11111 125215 04/15/14 234 11111 125215 04/15/14 234 11111 125215 04/15/14 234 11111 125215 04/15/14 234 11111 125215 04/15/14 234 11111 125215 04/15/14 234 TOTAL CHECK 0.00 525.60 11111 125216 04/15/14 1204 11111 125217 04/15/14 1212 11111 125218 04/15/14 193 11111 125219 04/15/14 643 11111 125220 04/15/14 924 11111 125221 04/15/14 320 11111 125222 04/15/14 1209 11111 125223 04/15/14 211 11111 125223 04/15/14 211 11111 125223 04/15/14 211 TOTAL CHECK 11111 125224 04/15/14 1216 11111 125225 04/15/14 373 11111 125225 04/15/14 373 TOTAL CHECK 11111 125226 04/15/14 454 11111 125227 04/15/14 455 11111 125227 04/15/14 455 11111 125227 04/15/14 455 TOTAL CHECK 11111 125228 04/15/14 463 11111 125228 04/15/14 463 11111 125228 04/15/14 463 11111 125228 04/15/14 463 TOTAL CHECK 11111 125229 04/15/14 1054 11111 125229 04/15/14 1054 TOTAL CHECK VENDOR - - -- --- - - - - -- BUDGET UNIT • T & T 1117102 • T & T 1117102 • T & T 6246202 • T & T 1117102 • T & T 6246202 • T & T 1117102 • T & T 1115301 • T & T 1115301 • T & T 1115301 AVERY ASSOCIATES 1113301 BATTERIES PLUS BULBS #47 1115201 CITY OF CUPERTINO 1118101 CMRTA C/O CITY OF MENLO 1113101 COMP SHARED RISK POOL /AB 6128501 CYGANY INC 1115301 DEBORAH ELLIS MS CONSULT 4219211 -002 DEEP CLIFF GOLF COURSE 1116101 DEEP CLIFF GOLF COURSE 1116101 DEEP CLIFF GOLF COURSE 1116101 DOUGLAS HERRING & ASSOCI 111 ECS IMAGING, INC 1118101 ECS IMAGING, INC 1118101 GACHINA LANDSCAPE MANAGE 1115301 GARDENLAND POWER EQUIPME 1115301 GARDENLAND POWER EQUIPME 6235202 GARDENLAND POWER EQUIPME 1115301 GRAINGER 6246202 GRAINGER 6246202 GRAINGER 6246202 GRAINGER 6246202 HEARTSHARE TRAINING SERV 6128501 HEARTSHARE TRAINING SERV 6128501 41 DESCRIPTION EMERGENCY LN -REC EMERGENCY IN VM BOOK -GO -ROUND ALARM EMERGENCY LN CM OFC POSTAGE MACH CPY RM AM 1610 RADIO SARA LN GATEWAY -IRR CONTROL PHONE LINES & PARKS CONGRESS SPRING PARK CITY MANAGER RECRUIT LIGHT BULBS LEADERSHIP TRAINING DIV 1 MTG 5/16/14 Q PREMIUM 4/1- 6/30/14 DOG BAGS BLANEY PLAZA PINE INSTRUCTOR -GOLF INSTRUCTOR -GOLF INSTRUCTOR -GOLF ENV14 -0001 INSTALL /TRAIN ECS SYS LASERFICHE FORMS MULCH INSTALLATION PARKS SUPPLIES REPLACE MOWER BELT PARKS SUPPLIES SMALL TOOLS FACILITIES SUPPLIES SMALL EQUIPMENT FACILITIES SUPPLIES CPR /AED TRAINING CPR /AED TRAINING SALES TAX AMOUNT 0.00 14.85 0.00 63.90 0.00 31.39 0.00 16.61 0.00 14.85 0.00 16.61 0.00 16.30 0.00 17.13 0.00 32.48 0.00 224.12 0.00 3,986.08 0.00 208.54 0.00 850.00 0.00 30.00 0.00 46,690.90 0.00 1,092.00 0.00 2,150.00 0.00 243.20 0.00 121.60 0.00 525.60 0.00 890.40 0.00 9,528.40 0.00 8,100.00 0.00 1,800.00 0.00 9,900.00 0.00 1,100.00 0.00 102.19 0.00 280.73 0.00 200.97 0.00 583.89 0.00 113.45 0.00 256.17 0.00 475.13 0.00 14.59 0.00 859.34 0.00 630.00 0.00 450.00 0.00 1,080.00 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 04/15/2014 CITY OF SARATOGA ACCTPA21 TIME: 10:53:32 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140415 00:00:00.000' ACCOUNTING PERIOD: 10/14 2 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 125230 04/15/14 520 FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR -MINI SPORT 0.00 104.00 11111 125230 04/15/14 520 FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR -MINI SPORT 0.00 291.20 11111 125230 04/15/14 520 FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR - BASKETBALL 0.00 210.00 TOTAL CHECK 0.00 605.20 11111 125231 04/15/14 525 JAMELLO, NANCY 1116101 INSTRUCTOR -YOGA 0.00 288.00 11111 125231 04/15/14 525 JAMELLO, NANCY 1116101 INSTRUCTOR -YOGA 0.00 384.00 TOTAL CHECK 0.00 672.00 11111 125232 04/15/14 524 KIRK, ROBERT ill MED REIMB JAN -MAR 0.00 600.00 11111 125233 04/15/14 79 MUNISERVICES LLC 1118101 BL SRVCS THRU 3/31/14 0.00 822.50 11111 125234 04/15/14 1 OFF OF SHERIFF - FISCAL SV 1117101 APRIL LAW ENFORCEMENT 0.00 352,085.33 11111 125235 04/15/14 145 OFFICE DEPOT INC. 1114101 OFFICE SUPPLIES 0.00 202.88 11111 125235 04/15/14 145 OFFICE DEPOT INC. 1114101 OFFICE SUPPLIES 0.00 56.16 TOTAL CHECK 0.00 259.04 11111 125236 04/15/14 173 PACIFIC GAS & ELECTRIC 1115201 CITY WIDE ST LIGHTS 0.00 16.23 11111 125236 04/15/14 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 508.33 TOTAL CHECK 0.00 524.56 11111 125237 04/15/14 1214 PRAXAIR DISTRIBUTION, IN 6235202 EQUIPMENT PARTS 0.00 17.39 11111 125238 04/15/14 393 REED & GRAHAM, INC 4819111 -001 STREETS SUPPLIES 0.00 273.07 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 1115301 MEDIANS /PARKWAYS 0.00 382.35 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2455302 FREDERICKSBURG 0.00 38.39 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2465302 GREENBRIAR 0.00 296.90 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2515302 MCCARTYSVILLE 0.00 247.97 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2555302 TRICIA WOODS 22.50 0.00 50.21 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2415302 ARROYO DE SARA 0.00 62.36 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2485302 LEUTAR COURT 0.00 62.36 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2425302 BONNET WAY 0.00 178.88 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2525302 PRIDES CROSSING 0.00 194.23 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2725302 BELLGROVE 0.00 537.59 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2445302 CUNNINGHAM /GLAS 77.50 0.00 172.95 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2735302 GATEWAY PROJECT 0.00 229.14 11111 125239 04/15/14 87 SAN JOSE WATER COMPANY 2755302 EL QUITO LNDSCP /LGHT 0.00 62.36 TOTAL CHECK 0.00 2,515.69 11111 125240 04/15/14 729 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 0.00 267.03 11111 125240 04/15/14 729 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 0.00 69.00 TOTAL CHECK 0.00 336.03 11111 125241 04/15/14 500 SATHAPPAN SUBRAMANIAN 1116101 CLASS REFUND 0.00 280.00 11111 125242 04/15/14 1077 SUNNYVALE BUILDING MAINT 1115301 MAR PRK SAT JANITOR 0.00 715.00 11111 125243 04/15/14 336 TLC ADMINISTRATORS 1113301 TLC ADMIN FEES 4/14 0.00 175.00 42 2 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 04/15/2014 CITY OF SARATOGA ACCTPA21 TIME: 10:53:32 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140415 00:00:00.000' ACCOUNTING PERIOD: 10/14 43 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 125244 04/15/14 1196 TOSHIBA BUSINESS SOLUTIO 6213102 #90136370709 THRU4 /19 0.00 1,067.89 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1116101 POSTAGE 0.00 19.99 11111 125246 04/15/14 391 US BANK PURCHASING CARD 6128501 WELLNESS GRANT EXP 0.00 490.50 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1115201 OVERTIME MEAL -CREW 0.00 63.89 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1115201 OFFICE SUPPLIES 0.00 23.24 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1115301 LANDSCAPE ROCKS 0.00 723.06 11111 125246 04/15/14 391 US BANK PURCHASING CARD 6235202 VEHICLE SUPPLIES 0.00 4.11 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1115201 STREETS SUPPLIES 0.00 217.92 11111 125246 04/15/14 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 939.66 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1113101 CALCPA DUES 0.00 329.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1114201 OFC EQUIPMENT REPAIR 0.00 340.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1114201 POSTAGE 0.00 6.49 11111 125246 04/15/14 391 US BANK PURCHASING CARD 6246202 SAFETY AWARD 0.00 25.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1115201 OFFICE SUPPLIES 0.00 29.56 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1115301 OFFICE SUPPLIES 0.00 29.56 11111 125246 04/15/14 391 US BANK PURCHASING CARD 6223201 IT SUPPLIES 0.00 237.54 11111 125246 04/15/14 391 US BANK PURCHASING CARD 6223201 MOZYPRO ONLINE BACKUP 0.00 156.95 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1116101 PLUG N PAY 0.00 30.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1116201 EMERGENCY SUPPLIES 0.00 47.78 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1116101 SASCC MEMBERSHIP FEE 0.00 30.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1111201 P &R COM MEETING 0.00 17.56 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1111201 TRAFFIC COM MEETING 0.00 13.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1112101 ICMA INTERNET MEETING 0.00 295.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1115301 PARKS SUPPLIES 0.00 222.39 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSIONS 0.00 111.91 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1114101 WEBINAR- MCCORMICK 0.00 50.00 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1111101 POSTAGE 0.00 35.75 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1111101 COUNCIL MTG EXPENSES 0.00 1,266.84 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1112101 CTY MGR MTG EXPENSES 0.00 40.78 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1112101 OFFICE SUPPLIES 0.00 319.26 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1111201 POSTAGE 0.00 29.40 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1111201 YOUTH COM SUPPLIES 0.00 51.49 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1116101 ADVERTISING 0.00 105.32 11111 125246 04/15/14 391 US BANK PURCHASING CARD 1116101 GREAT GETAWAY TRIPS 0.00 3,776.36 TOTAL CHECK 0.00 10,079.31 11111 125247 04/15/14 395 VERIZON WIRELESS 1112101 CITY MANAGER 0.00 0.22 11111 125247 04/15/14 395 VERIZON WIRELESS 1112201 CITY CLERK 0.00 14.85 11111 125247 04/15/14 395 VERIZON WIRELESS 1113101 FINANCE 0.00 51.84 11111 125247 04/15/14 395 VERIZON WIRELESS 6223201 IT SERVICES 0.00 111.54 11111 125247 04/15/14 395 VERIZON WIRELESS 1114201 BUILDING & INSPECTION 0.00 0.22 11111 125247 04/15/14 395 VERIZON WIRELESS 1114101 DEVELOPMENT SERVICES 0.00 37.04 11111 125247 04/15/14 395 VERIZON WIRELESS 1115201 STREETS 0.00 116.59 11111 125247 04/15/14 395 VERIZON WIRELESS 1115301 PARKS 0.00 163.47 11111 125247 04/15/14 395 VERIZON WIRELESS 1115101 GENERAL ENGINEERING 0.00 36.82 11111 125247 04/15/14 395 VERIZON WIRELESS 6246202 BUILDING MAINTENANCE 0.00 73.64 TOTAL CHECK 0.00 606.23 11111 125248 04/15/14 447 ZEE MEDICAL SERVICE 1114101 FIRST AID SUPPLIES 0.00 163.07 43 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 04/15/2014 CITY OF SARATOGA ACCTPA21 TIME: 10:53:32 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140415 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT l SALES TAX AMOUNT 0.00 450,970.98 0.00 450,970.98 0.00 450,970.98 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 04/22/2014 CITY OF SARATOGA ACCTPA21 TIME: 12:05:01 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140422 00:00:00.000' ACCOUNTING PERIOD: 10/14 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ABAG POWER PURCHASING PO 6246202 ADVANCED FUEL SERVICES, 6235202 ARROWHEAD MOUNTAIN SPRIN 6246202 ASSOCIATED SERVICES COMP 1118101 BRANDY AND DOUGLAS GREEN 111 CAL -WEST LIGHTING & SIGN 2315302 CAL -WEST LIGHTING & SIGN 2535302 CAL -WEST LIGHTING & SIGN 2725302 CAPITOL CHEVROLET 6235202 CIENEGA LANDSCAPING 2465302 COLE SUPPLY COMPANY, INC 1115301 COMCAST 6223201 COMCAST 6223201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CPO LTD 6213102 DATA TICKET INC 1117101 DELL MARKETING L.P. C/O 6323202 DEPARTMENT OF CONSERVATI 1114201 DEPARTMENT OF CONSERVATI 1114201 STATE OF CALIFORNIA 1115201 EUNICE PORTWOOD 1114101 EVANS WEST VALLEY SPRAY 1115301 EVANS WEST VALLEY SPRAY 1115301 EWING IRRIGATION 1115301 45 ----- DESCRIPTION - - - -- GAS SERVICE EQUIPMENT MAINTENANCE DRINKING WATER SRVC COFFEE SERVICE ARB13 -0034 VILLAGE LIGHT RPR LEGENDS LIGHT RPR BELLGROVE LIGHT RPR MTC VEH 0121,115,116 PLANT SHRUBS BATHROOM SUPPLIES MNTHLY SVC 4/20 -5/19 MNTHLY SRVC 4/19 -5/18 INTERNAL CORRECTION INTERNAL CORRECTION INTERNAL CORRECTION INTERNAL CORRECTION STORAGE FEE THRU 3/31 MNTHLY SRVC 2/22 -3/21 CIT FEES FEB 2014 REPLACEMENT COMPUTERS 3RD Q 13/14 SMIP FEES 3RD Q 13/14 SMIP FEES SIG LIGHTS 1/1 -3/31 TRP14 -0102 SPRAY OAK TREES SPRAY OAKS - HAKONE IRRIGATION PARTS SALES TAX FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 125249 04/22/14 546 11111 125250 04/22/14 1186 11111 125251 04/22/14 197 11111 125252 04/22/14 1187 11111 125253 04/22/14 500 11111 125254 04/22/14 95 11111 125254 04/22/14 95 11111 125254 04/22/14 95 TOTAL CHECK 40.00 0.00 11111 125255 04/22/14 1162 11111 125256 04/22/14 176 11111 125257 04/22/14 930 11111 125258 04/22/14 494 11111 125259 04/22/14 991 11111 125260 04/22/14 1152 11111 125260 04/22/14 1152 11111 125260 04/22/14 1152 11111 125260 04/22/14 1152 11111 125260 04/22/14 1152 TOTAL CHECK 11111 125261 04/22/14 589 11111 125262 04/22/14 342 11111 125263 04/22/14 225 11111 125264 04/22/14 247 11111 125264 04/22/14 247 TOTAL CHECK 11111 125265 04/22/14 573 11111 125266 04/22/14 500 11111 125267 04/22/14 416 11111 125267 04/22/14 416 TOTAL CHECK 11111 125268 04/22/14 421 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ABAG POWER PURCHASING PO 6246202 ADVANCED FUEL SERVICES, 6235202 ARROWHEAD MOUNTAIN SPRIN 6246202 ASSOCIATED SERVICES COMP 1118101 BRANDY AND DOUGLAS GREEN 111 CAL -WEST LIGHTING & SIGN 2315302 CAL -WEST LIGHTING & SIGN 2535302 CAL -WEST LIGHTING & SIGN 2725302 CAPITOL CHEVROLET 6235202 CIENEGA LANDSCAPING 2465302 COLE SUPPLY COMPANY, INC 1115301 COMCAST 6223201 COMCAST 6223201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CORODATA RECORDS MANAGEM 1114201 CPO LTD 6213102 DATA TICKET INC 1117101 DELL MARKETING L.P. C/O 6323202 DEPARTMENT OF CONSERVATI 1114201 DEPARTMENT OF CONSERVATI 1114201 STATE OF CALIFORNIA 1115201 EUNICE PORTWOOD 1114101 EVANS WEST VALLEY SPRAY 1115301 EVANS WEST VALLEY SPRAY 1115301 EWING IRRIGATION 1115301 45 ----- DESCRIPTION - - - -- GAS SERVICE EQUIPMENT MAINTENANCE DRINKING WATER SRVC COFFEE SERVICE ARB13 -0034 VILLAGE LIGHT RPR LEGENDS LIGHT RPR BELLGROVE LIGHT RPR MTC VEH 0121,115,116 PLANT SHRUBS BATHROOM SUPPLIES MNTHLY SVC 4/20 -5/19 MNTHLY SRVC 4/19 -5/18 INTERNAL CORRECTION INTERNAL CORRECTION INTERNAL CORRECTION INTERNAL CORRECTION STORAGE FEE THRU 3/31 MNTHLY SRVC 2/22 -3/21 CIT FEES FEB 2014 REPLACEMENT COMPUTERS 3RD Q 13/14 SMIP FEES 3RD Q 13/14 SMIP FEES SIG LIGHTS 1/1 -3/31 TRP14 -0102 SPRAY OAK TREES SPRAY OAKS - HAKONE IRRIGATION PARTS SALES TAX AMOUNT 0.00 925.81 0.00 800.00 0.00 114.15 0.00 144.80 0.00 1,750.00 0.00 322.32 0.00 179.04 0.00 104.38 0.00 605.74 0.00 184.35 0.00 570.70 0.00 519.43 0.00 100.71 0.00 35.25 0.00 40.00 0.00 68.00 0.00 -40.00 0.00 -68.00 0.00 40.00 0.00 40.00 0.00 902.87 0.00 100.00 0.00 4,684.73 0.00 1,273.04 0.00 16.80 0.00 1,289.84 0.00 430.44 0.00 125.00 0.00 2,465.00 0.00 500.00 0.00 2,965.00 0.00 24.19 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 04/22/2014 CITY OF SARATOGA ACCTPA21 TIME: 12:05:01 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140422 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 125269 04/22/14 454 11111 125269 04/22/14 454 11111 125269 04/22/14 454 11111 125269 04/22/14 454 TOTAL CHECK 0.00 2,440.00 11111 125270 04/22/14 563 11111 125271 04/22/14 488 11111 125272 04/22/14 14 11111 125272 04/22/14 14 11111 125272 04/22/14 14 TOTAL CHECK 0.00 3,501.10 11111 125273 04/22/14 19 11111 125274 04/22/14 61 11111 125275 04/22/14 63 11111 125276 04/22/14 127 11111 125276 04/22/14 127 11111 125276 04/22/14 127 11111 125276 04/22/14 127 TOTAL CHECK 11111 125277 04/22/14 929 11111 125278 04/22/14 665 11111 125278 04/22/14 665 TOTAL CHECK 11111 125279 04/22/14 665 11111 125279 04/22/14 665 TOTAL CHECK 11111 125280 04/22/14 608 11111 125281 04/22/14 1164 11111 125282 04/22/14 500 11111 125283 04/22/14 135 11111 125284 04/22/14 145 11111 125285 04/22/14 60 11111 125285 04/22/14 60 TOTAL CHECK 11111 125286 04/22/14 173 VENDOR - - -- --- - - - - -- BUDGET UNIT GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 4819111 -001 GACHINA LANDSCAPE MANAGE 2525302 HEID, W JEFFREY 4119152 -002 HOME DEPOT CREDIT SERVIC 1115301 HYDROTEC IRRIGATION EQUI 1115301 HYDROTEC IRRIGATION EQUI 2755302 HYDROTEC IRRIGATION EQUI 1115301 IAN GEDDES TREE CARE, IN 1115301 INTERSTATE BATTERY SYSTE 6235202 INTERSTATE TRAFFIC CONTR 4819111 -001 KELLY MOORE PAINT COMPAN 4819111 -001 KELLY MOORE PAINT COMPAN 4819111 -001 KELLY MOORE PAINT COMPAN 4819111 -001 KELLY MOORE PAINT COMPAN 4819111 -001 KOPPEL & GRUBER PUBLIC F 1115101 MARK THOMAS & COMPANY 4119152 -002 MARK THOMAS & COMPANY 4319152 -002 MARK THOMAS & COMPANY 4119152 -002 MARK THOMAS & COMPANY 4319152 -002 MCKENNA, LORI 6128501 MOUSER LAW FIRM 1118201 MURAT ALAYBEYI 1114101 NORTH BAY BLDG MAINTENAN 6246202 OFFICE DEPOT INC. 1115201 ONTRAC 1115101 ONTRAC 1118201 PACIFIC GAS & ELECTRIC 4119111 -001 i WLLS DESCRIPTION INSTALL MULCH LANDSCAPE REPAIRS APR ALOHA MAINTENANCE LANDSCAPE REPAIRS QUITO BRIDGES PROJECT PARKS SUPPLIES BROOKGLEN FLOW MTR IRRIGATION AUDIT LANDSCAPE REPAIR TRIM EUCALYPTUS EQUIPMENT MAINTENANCE PARK SIGN GRAFFITI CLEANUP SOUNDWALL PAINT SOUNDWALL PAINT STREETS SUPPLIES ADM SRV 1 /1- 3/31/14 QUITO RD BRIDGES PROJE QUITO RD BRIDGES PROJE QUITO RD BRIDGES PROJE QUITO RD BRIDGES PROJE WELLNESS GRANT REIMB EMPLOYMENT /LABOR LAW S TRP14 -0115 JANITORIAL SERVICES OFFICE SUPPLIES DELIVERY CHARGES DELIVERY CHARGES ENG ADV BLANEY PLAZA SALES TAX AMOUNT 0.00 601.00 0.00 567.33 0.00 390.00 0.00 460.90 0.00 2,019.23 0.00 6,670.00 0.00 1,128.81 0.00 170.90 0.00 141.00 0.00 77.21 0.00 389.11 0.00 2,440.00 0.00 217.39 0.00 375.19 0.00 445.43 0.00 23.59 0.00 68.50 0.00 45.36 0.00 582.88 0.00 1,888.70 0.00 1,061.00 0.00 4,244.00 0.00 5,305.00 0.00 3,501.10 0.00 14,004.40 0.00 17,505.50 0.00 50.00 0.00 6,032.00 0.00 125.00 0.00 456.00 0.00 68.69 0.00 13.90 0.00 5.35 0.00 19.25 0.00 2,000.00 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 04/22/2014 CITY OF SARATOGA ACCTPA21 TIME: 12:05:01 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140422 00:00:00.000' ACCOUNTING PERIOD: 10/14 EIYA 3 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 125287 04/22/14 1092 PALACE ART & OFFICE SUPP 1112101 OFFICE SUPPLIES 0.00 128.42 11111 125288 04/22/14 890 PEELLE TECHNOLOGIES, INC 1114201 LASERFISCHE SERVICES 0.00 1,690.95 11111 125288 04/22/14 890 PEELLE TECHNOLOGIES, INC 1114201 LASERFISCHE SERVICES 0.00 3,893.53 11111 125288 04/22/14 890 PEELLE TECHNOLOGIES, INC 1114201 LASERFISCHE SERVICES 0.00 1,928.56 11111 125288 04/22/14 890 PEELLE TECHNOLOGIES, INC 1114101 DOCUMENT SCANNING 0.00 2,856.49 TOTAL CHECK 0.00 10,369.53 11111 125289 04/22/14 87 SAN JOSE WATER COMPANY 1115301 PARKS /OPEN SPACE 0.00 146.94 11111 125290 04/22/14 114 SARWARI SHAHEEN 6128501 WELLNESS GRANT REIMB 0.00 50.00 11111 125291 04/22/14 136 SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH #117 0.00 498.15 11111 125291 04/22/14 136 SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH #113 0.00 69.19 11111 125291 04/22/14 136 SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH #107 0.00 180.31 TOTAL CHECK 0.00 747.65 11111 125292 04/22/14 149 SIERRA DISPLAY INC 4119111 -001 STREETS SUPPLIES 0.00 1,098.92 11111 125293 04/22/14 162 SILICON VALLEY COMM NEWS 1112201 LL 005107560 0.00 476.76 11111 125293 04/22/14 162 SILICON VALLEY COMM NEWS 1114101 LL 0005118668 0.00 168.00 11111 125293 04/22/14 162 SILICON VALLEY COMM NEWS 1112201 LL 0005121021 0.00 56.40 11111 125293 04/22/14 162 SILICON VALLEY COMM NEWS 1112201 LL 0005125887 0.00 115.92 11111 125293 04/22/14 162 SILICON VALLEY COMM NEWS 1114101 LL 0005129842 0.00 116.95 11111 125293 04/22/14 162 SILICON VALLEY COMM NEWS 1112201 LL 0005135942 0.00 48.03 TOTAL CHECK 0.00 982.06 11111 125294 04/22/14 596 SOMERSET STUDIOS 4139322 -001 FRONT ROW CHAIR PROJ 0.00 3,696.14 11111 125295 04/22/14 587 STATE BOARD OF EQUALIZAT 6235202 FUEL TAX 1 /1- 3/31/14 0.00 0.87 11111 125296 04/22/14 266 SUNGARD PUBLIC SECTOR IN 6223201 MAY ASP SERVICES 0.00 5,390.00 11111 125296 04/22/14 266 SUNGARD PUBLIC SECTOR IN 6223201 MAY HTE ANNUAL SUP 0.00 409.00 TOTAL CHECK 0.00 5,799.00 11111 125297 04/22/14 343 TMT ENTERPRISES INC 1115301 PARKS SUPPLIES 0.00 97.88 11111 125298 04/22/14 1082 TRI- VALLEY CONTRACTING, 4119121 -001 TRAFFIC SAFETY WORK 0.00 4,469.00 11111 125299 04/22/14 933 TURF & INDUSTRIAL EQUIPM 6315203 INTERNAL CORRECTION 0.00 - 11,984.25 11111 125299 04/22/14 933 TURF & INDUSTRIAL EQUIPM 1115301 VERTICUTTER -COR ENTRY 0.00 682.06 11111 125299 04/22/14 933 TURF & INDUSTRIAL EQUIPM 6315203 VERTICUTTER -COR ENTRY 0.00 11,302.19 11111 125299 04/22/14 933 TURF & INDUSTRIAL EQUIPM 6315203 JOHN DEERE 3720 COMPAC 0.00 58,697.81 TOTAL CHECK 0.00 58,697.81 11111 125300 04/22/14 432 WEST VALLEY COLLECTIONS 1115301 APR BINS CONGRESS SPR 0.00 4,133.98 11111 125301 04/22/14 435 WEST VALLEY SANITATION D 1115103 CLN WATER 1/1- 6/30/14 0.00 56,027.00 11111 125302 04/22/14 613 WEST VALLEY SANITATION D 1115103 NPS MAINT 10 /1 -12/30 0.00 465.33 EIYA 3 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 04/22/2014 CITY OF SARATOGA ACCTPA21 TIME: 12:05:01 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140422 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT 11111 125303 04/22/14 902 11111 125303 04/22/14 902 TOTAL CHECK 0.00 20.59 11111 125304 04/22/14 544 11111 125304 04/22/14 544 11111 125304 04/22/14 544 TOTAL CHECK 11111 125305 04/22/14 500 11111 125306 04/22/14 500 11111 125307 04/22/14 696 11111 125307 04/22/14 696 11111 125307 04/22/14 696 11111 125307 04/22/14 696 TOTAL CHECK 11111 125308 04/22/14 446 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT WEST VALLEY TRAILWAYS 1116101 WEST VALLEY TRAILWAYS 1116101 WHEEL WORKS 6235202 WHEEL WORKS 6235202 WHEEL WORKS 6235202 XINDI WU 1114101 XINPING HE & YICHEN LU 1114101 ZAG TECHNICAL SERVICES, 6223201 ZAG TECHNICAL SERVICES, 6323202 ZAG TECHNICAL SERVICES, 6223201 ZAG TECHNICAL SERVICES, 6323202 ZAP MANUFACTURING, INC 4819111 -001 i e -----DESCRIPTION - 3/21/14 EXCURSION 4/2/14 EXCURSION MAINT TRAILER #43 MAINTENANCE VEH #110 MAINTENANCE VEH #114 TRP14 -0116 TRP14 -0114 IT SUPPORT SERVICES NIMBLE CS210 8TB STORA NIMBLE 3YRS SUPPORT TAX STREETS SUPPLIES SALES TAX AMOUNT 0.00 1,050.00 0.00 1,100.00 0.00 2,150.00 0.00 210.55 0.00 350.90 0.00 20.59 0.00 582.04 0.00 125.00 0.00 125.00 0.00 2,822.50 0.00 18,414.01 0.00 4,919.20 0.00 1,611.22 0.00 27,766.93 0.00 587.25 0.00 241,832.51 0.00 241,832.51 0.00 241,832.51 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 04/29/2014 CITY OF SARATOGA ACCTPA21 TIME: 11:12:21 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140429 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT 11111 125309 04/29/14 234 11111 125309 04/29/14 234 11111 125309 04/29/14 234 11111 125309 04/29/14 234 11111 125309 04/29/14 234 11111 125309 04/29/14 234 TOTAL CHECK BUS CARDS /STAFF ACCENT GRAPHICS 11111 125310 04/29/14 35 11111 125310 04/29/14 35 11111 125310 04/29/14 35 11111 125310 04/29/14 35 11111 125310 04/29/14 35 TOTAL CHECK 0.00 11,455.43 11111 125311 04/29/14 953 11111 125312 04/29/14 919 11111 125313 04/29/14 95 11111 125314 04/29/14 1150 11111 125315 04/29/14 617 11111 125315 04/29/14 617 11111 125315 04/29/14 617 TOTAL CHECK 11111 125316 04/29/14 229 11111 125317 04/29/14 930 11111 125318 04/29/14 250 11111 125318 04/29/14 250 TOTAL CHECK 11111 125319 04/29/14 211 11111 125320 04/29/14 416 11111 125320 04/29/14 416 11111 125320 04/29/14 416 11111 125320 04/29/14 416 TOTAL CHECK 11111 125321 04/29/14 455 11111 125321 04/29/14 455 TOTAL CHECK 11111 125322 04/29/14 489 11111 125322 04/29/14 489 TOTAL CHECK - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - - - -- A T & T 6246202 SUPERTRUNK • T & T 6246202 PROSPECT FIRE ALARMS • T & T 1115301 EL QUITO IRR MODEM • T & T 1115301 EL QUITO IRR MODEM • T & T 1115301 HISTORICAL PARK • T & T 2775302 BIG BASIN WAY ACCENT GRAPHICS 1111201 NAME PINS /WALL PLATES ACCENT GRAPHICS 1116201 BUS CARDS /STAFF ACCENT GRAPHICS 1112101 BUS CARDS /STAFF ACCENT GRAPHICS 1111101 BUS CARDS /COUNCIL ACCENT GRAPHICS 1111201 BUS CARDS /PLAN COM ARC 4129225 -003 BARCO PRODUCTS COMPANY 4329213 -001 CAL -WEST LIGHTING & SIGN 4819111 -001 CHARLES M. SALTER ASSOCI 1114102 CITIES ASSOC. OF SANTA C 1111101 CITIES ASSOC. OF SANTA C 1116101 CITIES ASSOC. OF SANTA C 1111201 COAST OIL COMPANY LLC 6235202 COLE SUPPLY COMPANY, INC 1115301 COTTON SHIRES AND ASSOCI 4119111 -001 COTTON SHIRES AND ASSOCI 1114102 DEEP CLIFF GOLF COURSE 1116101 EVANS WEST VALLEY SPRAY 1115301 EVANS WEST VALLEY SPRAY 4819111 -001 EVANS WEST VALLEY SPRAY 1115301 EVANS WEST VALLEY SPRAY 1115301 PRINTING /BINDING 8 KIOSKS FOR THE PARKS SIGNAL LIGHT REPAIR NOISE ELEMENT UPDATE MEETING /TRAINING MEETING /TRAINING MEETING /TRAINING UNLEADED FUEL BATHROOM SUPPLIES TASK I -A INCLINOMETER STG05 PROF SRVC INSTRUCTOR -GOLF WEED CONTROL WEED CONTROL WEED CONTROL WEED CONTROL GARDENLAND POWER EQUIPME 1115301 LANDSCAPE REPAIRS GARDENLAND POWER EQUIPME 1115301 PARKS SUPPLIES HORIZON DISTRIBUTORS, IN 1115301 IRRIGATION SUPPLIES HORIZON DISTRIBUTORS, IN 1115301 WHEELBARROW i • SALES TAX AMOUNT 0.00 429.15 0.00 31.52 0.00 16.61 0.00 16.87 0.00 16.87 0.00 16.87 0.00 527.89 0.00 146.81 0.00 97.88 0.00 41.81 0.00 41.81 0.00 83.20 0.00 411.51 0.00 503.68 0.00 3,132.10 0.00 1,641.55 0.00 2,100.00 0.00 130.00 0.00 65.00 0.00 130.00 0.00 325.00 0.00 4,487.98 0.00 148.36 0.00 7,663.03 0.00 3,792.40 0.00 11,455.43 0.00 175.20 0.00 2,400.00 0.00 4,500.00 0.00 600.00 0.00 1,600.00 0.00 9,100.00 0.00 169.49 0.00 20.91 0.00 190.40 0.00 504.95 0.00 200.72 0.00 705.67 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 04/29/2014 CITY OF SARATOGA ACCTPA21 TIME: 11:12:21 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140429 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 125323 04/29/14 14 11111 125323 04/29/14 14 11111 125323 04/29/14 14 11111 125323 04/29/14 14 11111 125323 04/29/14 14 11111 125323 04/29/14 14 11111 125323 04/29/14 14 11111 125323 04/29/14 14 TOTAL CHECK 0.00 24.10 11111 125324 04/29/14 1163 11111 125325 04/29/14 567 11111 125326 04/29/14 127 11111 125327 04/29/14 327 11111 125328 04/29/14 328 11111 125329 04/29/14 1062 11111 125330 04/29/14 135 11111 125331 04/29/14 173 11111 125331 04/29/14 173 11111 125331 04/29/14 173 TOTAL CHECK 11111 125332 04/29/14 1063 11111 125332 04/29/14 1063 11111 125332 04/29/14 1063 TOTAL CHECK 11111 125333 04/29/14 1143 11111 125334 04/29/14 296 11111 125335 04/29/14 908 11111 125335 04/29/14 908 TOTAL CHECK 11111 125336 04/29/14 393 11111 125337 04/29/14 98 11111 125337 04/29/14 98 TOTAL CHECK 11111 125338 04/29/14 160 11111 125338 04/29/14 160 TOTAL CHECK VENDOR - - -- --- - - - - -- BUDGET UNIT HYDROTEC IRRIGATION EQUI 6246202 HYDROTEC IRRIGATION EQUI 6246202 HYDROTEC IRRIGATION EQUI 4819111 -001 HYDROTEC IRRIGATION EQUI 1115301 HYDROTEC IRRIGATION EQUI 1115301 HYDROTEC IRRIGATION EQUI 2725302 HYDROTEC IRRIGATION EQUI 1115301 HYDROTEC IRRIGATION EQUI 2515302 INSIGHT PUBLIC SECTOR, I 6223201 KANEN TOURS 1116101 KELLY MOORE PAINT COMPAN 4819111 -001 MCMINN, CHRISTINE 1116101 METROPOLITAN PLANNING GR 1114102 NI GOVERNMENT SERVICES, 1117102 NORTH BAY BLDG MAINTENAN 6246202 PACIFIC GAS & ELECTRIC 6246202 PACIFIC GAS & ELECTRIC 2315302 PACIFIC GAS & ELECTRIC 1115201 DESCRIPTION WATER VALVE REPAIRS WATER VALVE REPAIRS HAKONE GARDENS RPR IRRIGATION REPAIRS FLOW METER REPAIR LANDSCAPE REPAIRS REPLACE VALVE INSTALL GROUND ROD ELECTRIC HP CARE PK EXCURSION 6/3 -6/6 STREETS SUPPLIES INSTRUCTOR -DANCE HOUSING ELEMENT PREP AIR TIME 3/14 JANITORIAL SERVICES BUILDINGS VILLAGE LIGHTING MONTE VISTA DRIVE PETERSON TRACTOR CO 6235202 EQUIPMENT SUPPLIES PETERSON TRACTOR CO 6235202 EQUIPMENT SUPPLIES PETERSON TRACTOR CO 6235202 EQUIPMENT SUPPLIES PLACEWORKS, INC. 4129281 -002 PLANET GRANITE 1116101 PRO DOOR & GLASS 6246202 PRO DOOR & GLASS 4139311 -001 REED & GRAHAM, INC 4819111 -001 SARATOGA CHAMBER OF COMM 1118301 SARATOGA CHAMBER OF COMM 1118301 QUARRY PARK MASTER PLA INSTRUCTOR -ROCK CLIMB REPLACE AUTO DOOR OUTSIDE LOCKED DOOR HA STREETS SUPPLIES 2013/14 CITY MAP Q PYMNT 1 /1- 3/31/14 SIERRA PACIFIC TURF SUPP 1115301 PARKS SUPPLIES SIERRA PACIFIC TURF SUPP 1115301 PARKS SUPPLIES 50 SALES TAX AMOUNT 0.00 241.75 0.00 243.00 0.00 558.21 0.00 433.34 0.00 102.35 0.00 131.75 0.00 272.44 0.00 116.15 0.00 2,098.99 0.00 1,618.00 0.00 9,660.00 0.00 93.37 0.00 30.00 0.00 10,420.00 0.00 75.84 0.00 304.00 0.00 147.83 0.00 24.10 0.00 10.72 0.00 182.65 0.00 11.58 0.00 56.26 0.00 236.68 0.00 304.52 0.00 12,940.00 0.00 115.00 0.00 3,782.60 0.00 2,945.72 0.00 6,728.32 0.00 265.13 0.00 4,800.00 0.00 3,285.00 0.00 8,085.00 0.00 89.57 0.00 43.41 0.00 132.98 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 04/29/2014 CITY OF SARATOGA ACCTPA21 TIME: 11:12:21 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140429 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 125339 04/29/14 884 11111 125339 04/29/14 884 11111 125339 04/29/14 884 11111 125339 04/29/14 884 TOTAL CHECK 0.00 1.50 11111 125340 04/29/14 343 11111 125341 04/29/14 500 11111 125341 04/29/14 500 11111 125341 04/29/14 500 11111 125341 04/29/14 500 11111 125341 04/29/14 500 11111 125341 04/29/14 500 11111 125341 04/29/14 500 11111 125341 04/29/14 500 TOTAL CHECK 11111 125342 04/29/14 447 11111 125342 04/29/14 447 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT VENDOR - - -- --- - - - - -- BUDGET UNIT STAPLES CONTRACT & COMME 1112101 STAPLES CONTRACT & COMME 1112101 STAPLES CONTRACT & COMME 6213102 STAPLES CONTRACT & COMME 1113101 TMT ENTERPRISES INC 1115301 TSENG KUEI HSIEN & TSENG KUEI HSIEN & TSENG KUEI HSIEN & TSENG KUEI HSIEN & TSENG KUEI HSIEN & TSENG KUEI HSIEN & TSENG KUEI HSIEN & TSENG KUEI HSIEN & SUEN 111 SUEN 111 SUEN 1114102 SUEN 1114201 SUEN 1114201 SUEN 1114201 SUEN 1118101 SUEN 1118101 DESCRIPTION OFFICE SUPPLIES OFFICE SUPPLIES TONER CARTRIDGES OFFICE SUPPLIES LANDSCAPE SUPPLIES ARB13 -0061 REFUND PERMIT 13 -1832 REFUND PERMIT 13 -1832 REFUND PERMIT 13 -1832 REFUND PERMIT 13 -1832 REFUND PERMIT 13 -1832 REFUND PERMIT 13 -1832 REFUND PERMIT 13 -1832 ZEE MEDICAL SERVICE 1115301 FIRST AID SUPPLIES ZEE MEDICAL SERVICE 1115201 FIRST AID SUPPLIES 51 SALES TAX AMOUNT 0.00 78.67 0.00 107.15 0.00 904.24 0.00 24.91 0.00 1,114.97 0.00 58.73 0.00 2,140.00 0.00 6.00 0.00 394.55 0.00 1.50 0.00 13.84 0.00 1,749.00 0.00 250.65 0.00 374.00 0.00 4,929.54 0.00 122.10 0.00 122.10 0.00 244.20 0.00 94,306.01 0.00 94,306.01 0.00 94,306.01 SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Debbie Bretschneider DIRECTOR: Dave Anderson Deputy City Clerk SUBJECT: Saratoga Records Emergency Action Plan RECOMMENDED ACTION: Approve the resolution accepting the Saratoga Records Emergency Action Plan. BACKGROUND: The Saratoga City Hall has a number of vital records that are essential to continuing City operations and continuity of government. These records could be threatened by an emergency or disaster. The Records Emergency Action Plan gives City staff a plan for protecting and recovering these vital documents. The proposed Records Emergency Action Plan has been adapted based on a FEMA model. The proposed Records Emergency Action Plan has a Map Supplement that has sensitive information. This information will not be part of the Council Agenda Packet and will be transmitted to the City Council as a desk item. FISCAL IMPACTS: IRM CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: City records might not be recovered in a disaster. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. Page 1 of 2 52 ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution Approving the Saratoga Records Emergency Action Plan. Attachment B: Proposed Saratoga Records Emergency Action Plan. Page 2 of 2 53 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING THE CITY OF SARATOGA RECORDS EMERGENCY ACTION PLAN (REAP) WHEREAS, this City of Saratoga Records Emergency Action Plan is related to the 2013 Emergency Operations Plan that the Council passed on July 3, 2013; and WHEREAS, this City of Saratoga Records Emergency Action Plan is a joint effort between the City of Saratoga and the Santa Clara County Fire Department; and WHEREAS, the overall objective of emergency management for the City of Saratoga is to ensure the effective management of response forces and resources in preparing for and responding to situations associated with natural disasters, technological incidents, and national security emergencies; and WHEREAS, the City of Saratoga is primarily responsible for emergency actions and will commit all available resources to save lives, minimize injury to persons, and minimize damage to property and the environment; and WHEREAS, the Saratoga Records Emergency Action Plan outlines the City's plan for protecting and recovering vital City records during a disaster or emergency and is an essential element of continuity of government; and NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Saratoga hereby approves the City of Saratoga Records Emergency Action Plan. BE IT FURTHER RESOLVED, The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 7th day of May 2014 by the following vote: AYES: NAYES: ABSTAIN: ABSENT: ATTEST: DATE: Crystal Bothelio, City Clerk Emily Lo, Mayor 54 What is a REAP? CITY OF SARATOGA RECORDS EMERGENCY ACTION PLAN (REAP) • A Records Emergency Action Plan is a written, approved, implemented, and periodically tested plan that includes the information and actions needed to respond to and recover from a records emergency. • A records emergency is an incident, emergency, or disaster that threatens the records of the City. • The purpose of the REAP is to prevent: • Loss of essential records and information • Costly salvage of records and information • Delay in restoring critical business functions The Saratoga REAP has information needed to prevent the loss of vital records in Saratoga City Hall. Vital records are defined as those records that are essential to: Protect and preserve the rights and interests of individuals, governments, corporations, and other entities. Examples include vital statistics, land and tax records, license registers, and articles of incorporation. Conduct emergency response and recovery operations. Records of this type include utility system maps, locations of emergency supplies and equipment, emergency operations plans and procedures, personnel rosters, etc. • Re- establish normal governmental functions and protect the rights and interests of government: for example, constitutions and charters, statutes and ordinances, court records, official proceedings and financial records would be included here. City records are property of the City and protected as much as a City facility. The City of Saratoga REAP was created in May 2014 and should be reviewed when the City's Emergency Operations Plan is reviewed for updates. 55 Levels of Emergencies There are 3 levels of emergencies and the varying types call for different responses. • Incident —An occurrence that requires actions ahead of time to prevent or minimize damage. o Examples include natural disasters, hazardous materials incidents, or crime -scene investigations. • Emergency —An unplanned incident that requires immediate response. o Examples include broken pipes, bomb threats, or severe storms. • Disaster —An emergency that progresses from the realm of standard operating procedures and moves to conditions requiring resources beyond the agency's means. o Examples include fire, flood, or earthquake. Responsibilities and Authorities The following staff should be contacted in case of an emergency that affects the City Facilities or records. Primary Contact Alternative contact Thomas Scott, Facilities Manager Francisco Alvarez, Facilities Lead Debbie Bretschneider, Records Manager Crystal Bothelio, City Clerk Michael Taylor, Risk Manager Primary Dave Anderson, City Manager 408 - 391 -8583 Leo Salindong, IT Administrator Rob Balbuena, IT Technician In the case of fire or a crime, first call 9 -1 -1 unless emergency personnel are already on site or en route. Emergency Contact Directory The 2013 Saratoga Emergency Operations Plan has a complete list of Saratoga City Hall emergency contacts. This list is for when an emergency mostly pertains to Records Damage Assessment and Recovery only. Staff -Name Title Work phone Cell Phone Debbie Bretschneider Deputy City Clerk Primary 408 - 868 -1216 408 - 391 -8583 Thomas Scott Facilities Manager Primary 408 - 868 -1277 408 - 857 -0780 Francisco Alvarez Facilities Lead 408 - 868 -1293 408- 857 -0725 Michael Taylor Risk Manager Prima 408 - 868 -1250 650 - 888 -9020 Dave Anderson City Manager 408- 868 -1213 408- 677 -8831 2 56 Mary Furey Finance 408 - 868 -1221 408 - 315 -6067 Director Crystal Bothelio City Clerk 408 - 868 -1269 408 - 806 -5937 Leo Salindong IT Primary 408 - 868 -1270 408 - 315 -6987 Administrator Rob Balbuena IT Technician 408 - 868 -1236 408 - 416 -1130 Jim Yoke Santa Clara 408 - 341 -4448 408 - 887 -7818 County Fire Emergency Coordinator Locations of Essential Records Maps of facilities are in the Map Supplement. These maps show the locations of City departments, fire extinguishers, First Aid kits, emergency supplies, and where gas and water valves are located within City facilities. These maps are also in the emergency supply bins, located in the City buildings. Essential records are in Human Resources, Finance, the City Clerk's vault, the Community Development hallway of file cabinets, the Community Development meeting room (microfiche), the Building Department counter area, the Public Works filing cabinets, and the basement, which includes other documents and IT servers. Records Salvage Priorities Before going into a building after an emergency, Appendix C needs to be filled out to assess for damage to City facilities and hazard level for employees. This is needed to see if the buildings are safe to enter. This form will be completed by one of the Primary Contacts listed above. Appendix D is for assessing the damage to City records, including computers. During an emergency, damaged records should be accessed to determine priority for recovery after the emergency. Records will generally fall within one of the three priority groups below: • Priority 1: Access required in first 0 -12 hours. The computer servers in the basement, hard drives from computers, and Emergency Operations Plan documents are examples of Priority 1 records. • Priority 2: Access required in first 12 -72 hours. This may include Human Resource files, Building Code books, emergency contracts, or recordkeeping files. • Priority 3: Access required after 72 hours, which includes the rest of the City's records. 3 57 Each Department in the City has an Emergency Supply bin (list of supplies in Appendix A). This includes plastic sheeting to cover computers, file cabinets, and documents. Also, in the basement in a metal file cabinet is a larger emergency supply, which includes additional items especially for the computer /server room. Vendors and Suppliers These are the companies we will need to contact for help after an emergency. Companies to Contact for Emergencv in Records /Facilities United States Dave For storage of dsweilem @uscold.com 510 - 489 -8300 Cold Storage of Sweilem, wet 7737 Program California GM documents www.sos.ca.gov /archives /preservation/ 916-653 - PG &E Electricity /Gas Office of the 800 - 743 -5000 San Jose Water Secretary of Water 408 - 279 -7900 Belfor USA Restoration of www.belfor.com 800 - 856 -3333 Sacramento, CA Documents/ IT 95814 State Level Help California http: / /caIpreservation.org /services /disaster_assistance/ 888-905 - Preservation 7737 Program California State www.sos.ca.gov /archives /preservation/ 916-653 - Archives 2246 Office of the Secretary of State 1020 O Street Sacramento, CA 95814 Evacuation Plans Evacuation Coordinator: Thomas Scott When an evacuation has been initiated, employees and anyone else in the building shall immediately leave the building and report to the Assembly Area as noted on the map in the Map Supplement. The emergency action plan applies to all City of Saratoga employees, guests, customers, consultants, contractors, vendors, and any other visitors on site. 4 If an employee requires assistance with evacuating the building, a support network of people who work near that person will assist with evacuating. All employees should help anyone visiting the City to get to the Assembly Area. No one is to re -enter the area or building unless the area or building has been cleared for entry by the Evacuation Coordinator. This would be the time to use Appendix C to see if it is safe to enter the buildings in order to check on the records. Locations of Master Key City Hall has several locations for Master Keys. Please contact the Facilities Manager or Deputy City Clerk for access to the Master Keys. The Santa Clara County Fire Department has a Master Key for unlocking the doors. Electronic Doors for City Hall Buildings The doors to some City buildings have electronic door locks that work with card readers. The card readers all have a battery backup since it is a wireless system. The doors also have timers, which have batteries for the door - magnet system in case of a power outage. There are also Master Keys that can open the doors. The Facilities Manager and the Santa Clara County Fire Department have Master keys for opening the electronic doors. Staging Space Records damaged during an emergency will be sent to an off -site location to be restored. Before the records can be recovered off -site, the City will need a staging area to organize the records. Records should be staged in a room with tables and supplies. The Theater Lobby or a room in the Joan Pisani Community Center is the preferred staging areas. Wet boxes may need to be put inside dry boxes for transportation. Try not to take the wet documents out of the box. Wet boxes of records will be very heavy and will not be able to be stacked. Tracking of Packing -Out Boxes When boxes or other records are removed from City Hall for recovery, they need tracking information on the boxes. This information also needs to be listed or copied on a separate log (Appendix E) before the boxes are shipped out. Please use a waterproof permanent marker on the boxes. Also pictures should be taken during and after the records emergency. Information needed on the boxes that are being packed -out: 59 • Unique tracking number • Original Location of records • Contents • Type of damage • Original box number, if available • Response Priority • Name /Contact information of person filling out the log Recovery Procedures Once the damaged record has been accessed, City staff needs to move quickly to recover as much as possible. The damaged goods should be handled according to their priority. Since the City of Saratoga has a very small staff, the records manager will be calling in other companies (including those listed in this document) to handle the recovery. However, there are some things City staff can do to help in that recovery. • Wet Microfilm — Should be kept wet. Place in plastic bags to keep them wet. • Wet Paper — Should be frozen within 48 hours. Call United States Cold Storage to freeze the documents. After that we will call another company to restore the records. • Computer Hard Drives that have been exposed to water — Remove hard drives from computers. Keep hard drives wet, sealed in plastic and do not let them dry out. Send hard drives to a contractor as soon as possible. • Mold — Quarantine moldy records from unaffected records. Call United States Cold Storage to freeze the documents. Clean the location where the records where. Appendix A- Emergency Supplies list for bins in City Hall Appendix B — Emergency Supplies List for basement Appendix C — Assessment Form for the Facilities (buildings) Appendix D — Assessment of Records (paper or computer) Appendix E — Tracking Form for Records Leaving City Hall Facilities Map Supplement 0 •1 � 9 Saratoga Emergency Supply Kits ITEM QTY. INSP DATE 4 -1 -2013 INSP DATE INSP DATE Flashlights 1 Lamps 2 Batteries Head flashlights 1 Duct tape 1 Trash bags 1 Towels 12 Gloves 6 Scissors 1 Barricade tape 1 Dust masks 5 Sanitizer 1 Utility knife 1 Plastic sheeting 1 Rope 1 Markers /pencils 12 Notepad 1 Clip board 1 screwdrivers 4 If you need an item added to the Supply kit or want to know where else an item can be located in an emergency, contact Francisco Alvarez at (408) 857 -0725 or the Facilities Department. March 2013 61 *FD EMEMERGENCY KIT FOR BASEMENT Flashlights 3 x Batteries 12 -D, 2- 6volts x Duct Tape 40 yd x Cleaning rugs dozen x Sanitizer 1 x Gloves 2 pairs x Screw drivers miscellaneous several x Screw drivers bits several x Screw drivers 5 -in -1 x Adjustable wrenches Set of 3 x Crescent pliers 1 x Stripper and cutter pliers 1 x Diagonal pliers 1 x Slip joint pliers 1 x Long nose pliers 1 x Utility knife 1 x Rope 100 ft x Extension cord 25 ft x Ponchos 2 x Safety glasses 3 x Pipe wrench 1 x Safety tape 1 roll x Teflon 2 x Hose 50 ft x Hose clamps 1 set x Circuit tester 1 x Plastic sheeting rolls 2 rolls 10x25 ft x Sump -pump 1 % hp x Cable ties 1 x If you need an item to be added to the kit or to know where else can the item be located in an emergency. Please contact Francisco Alvarez at (408) 857 -0725 or anyone in the facilities division. 62 �qL l F4 P��P Appendix C- Saratoga City Damage Assessment Form Date: Person Reporting /Division Page # Time Received: Person Receiving: * Light = L, Moderate = M, Heavy = H, Collapsed = C ** Minor /Green = G, Delayed/Yellow = Y, Immediate /Red = R, Dead /Black = B 63 Building/Location at City Hall z � Z � GC N � w v � •^� L7 x # Time Location Fires Hazards — Mark People Parking Comments Y/N For All Lot 1 2 3 4 5 6 7 * Light = L, Moderate = M, Heavy = H, Collapsed = C ** Minor /Green = G, Delayed/Yellow = Y, Immediate /Red = R, Dead /Black = B 63 Appendix D - Initial Records Damage Assessment y of SAR,q r� L T Date: Time a.m./ p.m. Assessor's Name Department Contact information TAKE PICTURES! Assessment Location Department Initial Situation Survey Type of emergency. Section of building Is it still happening? 0 Yes 01 No Nature of damage: 0 Water 0 Fire 0 Dirt /Debris 0 Mold 0 Contamination 0 Broken Windows 0 Roof damage Extent of Damage: 0 Small isolated area 0 One room 0 One department 0 Entire building Can staff handle the situation intially? IJ Yes 0 No If no, what needs to be done to make it safe? How long have the records been damaged? What has been done so far? 1 *1! Appendix D - Initial Records Damage Assessment *FD Rapid Collections Assessment Record Type Box # # Items Damaged Nature /Severity (use key* below) Treatment needed Priority Security/ Privacy? Notes Essential records Yes No Urgent 1 2 3 Yes no Books Yes No Urgent 1 2 3 Yes No Paper records Yes No Urgent 1 2 3 Yes No Maps, plans — oversize Yes No Urgent 1 2 3 Yes No Photos Yes No Urgent 1 2 3 Yes No Microfiche Yes No Urgent 1 2 3 Yes No Audio /video yes no Urgent 1 2 3 Yes No Computers Yes No Urgent 1 2 3 Yes No Servers Yes No Urgent 1 2 3 Yes No Artifacts Yes No Urgent 1 2 3 Yes No Other Yes No Urgent 1 2 3 Yes No Yes No Urgent 1 2 3 Yes No Yes No Urgent 1 2 3 Yes No Yes No Urgent 1 2 3 Yes No *Key Severity of Damage: Nature of Damage: A) Water damage 1) Severe B) Mold 2) Moderate C) Structural Damage 3) Minor D) Fire Damage E) Other 116i II II Appendix E -- Pack -out Tracking Log City of Saratoga Tracking number Original location of records Description of records Security /P rivacy concerns (Y /N) Records Priority* Media Type ** Staging location date Outsource Recovery *Records Priority: 1- Access required now, 2- Access in first week, 3- Access later ** P= paper, C= computer, M= microfiche 1#19 I Re' MEETING DATE: May 7, 2014 DEPARTMENT: Public Works SARATOGA CITY COUNCIL PREPARED BY: Iveta Harvancik Senior Engineer AGENDA ITEM: CITY MANAGER: Dave Anderson DIRECTOR: John Cherbone SUBJECT: Wildwood Park Pedestrian Bridge Renovation — Construction Contract Award RECOMMENDED ACTION(S): 1. Move to declare Richard May, Inc. of Mammoth Lakes, CA to be the lowest responsible bidder on the project and award a Construction Contract to this company in the amount of $81,000. 2. Move to authorize the City Manager to execute the construction contract with this company. 3. Move to authorize staff to execute change orders to the construction contract up to $35,503. REPORT SUMMARY: Sealed bids for Wildwood Park pedestrian bridge renovation were opened on Monday, April 28th. The project scope, as described in the bid documents, includes removal and replacement of existing wood walking deck on the pedestrian bridge, ramps and platforms, removal and replacement of stairs, wood railing, metal handrails, and all light fixtures on the bridge and ramps. A total of seven contractors submitted bids. Bid amounts ranged from $81,000 to $171,000. Richard May Construction, Inc. submitted the lowest responsible bid of $81,000. Staff has carefully checked the bid along with the listed references and has determined that the bid is responsive to the Notice Inviting Bids dated April 11`h, 2014. It is therefore recommended the Council declare Richard May Construction, Inc. to be the lowest responsible bidder and award the Construction Contract to this company. As with most renovation projects, removal of existing deck may reveal additional elements that need to be replaced or repaired that are not currently in the project scope of work. It is therefore further recommended that the Council authorize staff to execute change orders to the construction contract up to an amount of $35,503 to cover any unforeseen circumstances and address additional work, which may arise during the course of the project. FISCAL IMPACTS: Funding for Wildwood Park pedestrian bridge renovation is included in the adopted budget. Page 1 of 2 67 CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: Richard May Construction, Inc. will not be declared the lowest responsible bidder and a construction contract will not be awarded to that firm. The Council may make specific findings to declare another bidder to be the lowest responsible bidder. ALTERNATIVE ACTION(S): Council may direct staff to re -bid this project. FOLLOW UP ACTION(S): The construction contract will be executed and the contractor will be issued a Notice to Proceed. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Bid Summary 2. Construction Contract with Richard May Construction, Inc. 3. Plans for Wildwood Park pedestrian bridge renovation Page 2 of 2 .: Detailed Bid Summary: Wildwood Park Pedestrian Bridge Renovation Project Bid Opened on 04/28/2014 at 2:00 pm BASE BID ITEMS Bids Richard ay Roger Cook Castlewood G. Bianchi Ashron Ionian Item t Qty Units DESCRIPTION Construction $5,000.00 Construction Construction Allsite Corp Construction Construction Construction 1 1 LS Mobilization $4,500.00 $2,500.00 $15,000.00 $6,490.00 $18,000.00 $14,000.00 Demolition and proper disposal of existing 2 1 LS wood walking deck, stair treads & raisers, $20,000.00 $18,190.00 $19,500.00 $10,000.00 $12,860.00 $22,800.00 $20,000.00 wood railing, metal handrails, light fixtures and all associated fastening elements Supply and install new wood walking deck, 3 1 LS stair treads & risers, wood railings, metal $46,000.00 $49,792.00 $57,800.00 $58,555.00 $67,650.00 $94,200.00 $92,000.00 handrails, and all associated fastening elements 4 1 LS Supply and install new light fixtures and all $6,000.00 $7,450.00 $11,000.00 $6,000.00 $19,375.00 $12,600.00 $20,000.00 associated fastening elements Miscellaneous items including BMPs, 5 1 LS protective fencing, anti - slippery ramp $4,000.00 $9,310.00 $3,500.00 $10,000.00 $8,485.00 $20,400.00 $25,000.00 surface treatment and other work necessary to complete the work TOTAL BASE BID $81,000.00 $89,242.00 $94,300.00 $99,555.00 $114,860.00 $168,000.00 $171,000.00 10010.; Wildwood Park Pedestrian Bridge Renovation CITY OF SARATOGA CONTRACT DOCUMENTS FOR WILDWOOD PARK PEDESTRIAN BRIDGE RENOVATION KEY BID DATES Date Issued: April 11, 2014 Pre -bid Meeting: Tuesday pril 22, 2014; 10:00 a.m. Requests for Equals /Clarifications Due: Wednesday April 23, 2014; 5:00 p.m. Bid Due: Monday April 28, 2014; 2:00 p.m. PW Short Form Construction Contract 70 Page Iof14 CITY OF SARATOGA 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868 -1200 April 23, 2014 CITY OF SARATOGA, CALIFORNIA ADDENDUM NO. 1 FOR WILDWOOD PARK PEDESTRIAN BRIDGE RENOVATION Attached is Addendum No. 1 which consists of- - This cover sheet. - Addendum No. 1. COUNCIL MEMBERS: Manny Cappello Jill Hunter Emily Lo Howard Miller Chuck Page Each bidder must acknowledge receipt of this Addendum by checking the appropriate space and signing on page 16, Bid Schedule. 71 ADDENDUM No. 1 April 23, 2014 CITY OF SARATOGA WILDWOOD PARK PEDESTRIAN BRIDGE RENOVATION The Addendum No. 1 consists of following clarification, additional work and answers to questions: Clarifications: Main electrical feed for the bridge is in the closet behind the bathroom in Wildwood Park. A separate electrical breaker for the bridge is in a box next to the bridge steps on the park side of the bridge. It is possible to turn electricity off just for the bridge and keep the rest of the Wildwood Park on. Additional work: 1. Patch holes in existing concrete ramp and stairs on the parking lot side of the bridge after wood railing demolition. 2. Sawcut and replace asphalt along existing concrete ramp and stairs as needed on the parking lot side of the bridge after wood railing demolition Questions and answers: Q: Is Wolmanized wood as described in bid info sheets the only treated wood you will accept? A: Substitutions will be accepted if submitted in writing and review by the Architect. Q: Do you expect the wood to be cut and drilled before treatment or will field cutting and drilling be acceptable? A: Field cutting is acceptable. Q: Do filed cuts need to be treated and with what? A: Field cuts do not have to be treated/coated. Q: Given the materials to be demoed and removed will full tarping underneath be required to meet the clean water standards you refer to? A: Full catchment underneath work area is required to prevent falling of objects, drippings or dust into the creek. Q: There is no detail drawing of handrail connection to posts. Do you have a brand or design in mind or is that up to the contractor? Page 2 of 4 72 A: Handrail is to be a 1.5" outside diameter galvanized steel handrail. Following is a sample spec, substitutions can be reviewed. Specifying Component-rs 05 52 00 METAL RAILWOS PART 1-f GENERAL 1,1 SCOPE 1.2 RELATED WORK 1.3 RAILING STRUCTURAL REQUIREMENTS 1.4 SUBMITTALS 1.5 QUALITY ASSURANCE PART 2-2 PRODUCTS 2.1 MANUFACTURER A. Manufacturer of handrail, guardrail or railing systems shall be the following except where othermse noted on the Drawings: 1. Kee Safety, Inc., Buffalo, NY, USA 1-800-851-5181 2. Kee Safety, Ltd.. Concord. ON, Canada 1.877-505-5003 2.2 SYSTEMS A. Handrails and Guardrails'. Provide pipe. FLEE KLAM P c- "" -Z E_:' '_ - E' ' t,i ngs. and acces• sorles as indica.&o or ;equired to match design indicated in the DrawMgs. B.Guardrails for Hatches and Openings. Coordinate with Secton 07 72 00, and provide KEE HATCH Safety Railing system consisting of a top rail, mid rail, and chairs or swinging gate. with the hatch curb acting. as tile toe prate, Exteric6ecli railing system to a height of at least 42 inches (1067 MM) from the finished roof OeCk C. Roof Edge Guardrails: Ci:orclinate with Section 07 72 00. and provide freestand- ing KEE GUARD Roof Edge Protection System, including pipe railings, uprights, bases. counterweights and fittings. 2.3 METALS A. Pipe 1. Steel Pipe: ASTM A 53 2, Alum;, — =: Alloy 6105-T5 con- forming ic 2 221 6, Fittings a r ^castings: 1. Cast lro r. o's or Castings to com- ply with ASTM A 4 7 2- Hot Dip GaWnized finish to comply with BS, EN 150 1461 3- Aluminum Alby Fiftings or Castings conforming to ASTM A 356 T-6 4. Brackets. Flanges, and Anchors, Cast or formed metal of same material and finish as supported rails. 2-4 OTHER MATERIALS 2-5 FABRICATION-GENERAL PART 3-3 EXECLMON 3-1 EXAMINATION AND PREPARATION 3.2 INSTALLATION 3.3 JOB CLOSE OUT A brief three pWsj ffcabon for KEE SAFETY components rs shcwn above forquK,* reference The M specificaftoR is avarkdA- for download on the KEE SAFETY webs& at wwwkeesafety. com Q: What type of wood is required for the deck boards, strong backing, railings, etc.? Please explain if the bridge deck planks and strong back planks are to be pressure treated. A: Pressure treated douglas fir Q: Does the non-skid coating get applied to the entire floor decking 3x12 boards walking area? Is this the Kelly Moore 405 product in the specifications with the Zinsser Skid Tex additive? A: Non-skid coating is applied on walking surface of ramps. The coating consists of Kelly- Moore 405 polyurethane CLEAR with ST30 non-skid additive mixed in. Q: Is any wood treatment required on the railing, strong backing, etc., or is this left as bare wood? A: All wood is pressure treated Page 3 of 4 73 Q: Does the metal handrail get painted? A: No Q: Do all the existing lights get replaced with the same number and location of new light fixtures using existing wires and circuits? A: See electrical plan Q: Is wood for deck to be rough sawn or S4S, Douglas fir or Hemlock fir or other species? A: Douglas Fir #1 pressure treated S4S Q: Are hand rails and pickets to be pressure treated and of what species of wood and finish on wood? A: Pressure treated #1 Q: Will the bridge be closed to pedestrians during the entire construction process? A: Yes, the bridge will be closed during construction. Pedestrians will be directed to the Park via existing driveway to the Park directly from 4th Street. Q: Can a bobcat or rubber tracked mini excavator or rubber tracked small power hauler be used between the bridge and walkway and the designated construction parking area? A: Yes, small construction equipment can be used. Pedestrian detour to the park needs to be kept open and protected at all times. See also Tree Protection Measures in the bid document if construction equipment or material is to used /located near trees. Q: What treatment does the existing wood deck etc. have; is it to be treated as hazardous material for disposal? A: Existing wood is pressure treated. Dispose properly at facilities accepting treated wood waste. Q: Can a drop box such as an 8' x 20' for disposal be left in the designated parking area on 4th St? A: Yes, portion of the 4th Street parking area closest to the bridge can be used for staging of equipment, material and drop box. The area needs to be protected by a construction fence. Q: Is the only bid form required for submission of bid the single page 16 of the specifications, or are other bid forms required? A: Yes, page 16 Bid Schedule is the only required document to be submitted. All the bid document including this addendum are available for downloading from the City of Saratoga web site at www.saratoga.ca.us under What's New, Bids and RFPs Questions may be directed to Iveta Harvancik at (408)- 868 -1274 or at iharvancikksarato ag ca.us. Page 4 of 4 74 Wildwood Park Pedestrian Bridge Renovation CITY OF SARATOGA CONSTRUCTION AGREEMENT WILDWOOD PARK PEDESTRIAN BRIDGE RENOVATION THIS AGREEMENT is made at Saratoga, California by and between the CITY OF SARATOGA, a municipal corporation ( "City "), and Richard May Construction, Inc. ( "Contractor "), who agree as follows: RECITALS WHEREAS, City requires the services of a qualified contractor to perform the work described this Agreement; and WHEREAS, City lacks the qualified personnel to provide the work; and WHEREAS, in accordance with Article 3 of Chapter 2, Part 3, Division 2 (commencing with Section 22030) of the State Public Contract Code and Article 12- 15 of the City of Saratoga Municipal Code the City has solicited informal bids and selected Contractor to perform the work; and WHEREAS, Contractor is duly qualified to provide the work; and WHEREAS, Contractor is agreeable to providing such work on the terms and conditions hereinafter set forth. NOW THEREFORE, the parties hereto agree as follows: 1. RESULTS TO BE ACHIEVED. Contractor shall perform the work described in Exhibit A ( "Work ") in strict accordance with all plans, specifications, and other Contract Documents. Contractor is not authorized to undertake any efforts or incur any costs whatsoever under the terms of this Agreement until Contractor receives a fully executed Agreement from the Administrative Services Department of the City of Saratoga. The term "Contract Documents" means this Agreement, all documents attached to or otherwise made a part of this Agreement, including but not limited to those identified in Exhibit A, all certificates of insurance and bonds required by this Agreement, and Section 9 of the State of California, Department of Transportation Standard Specifications for Construction of Local Streets and Roads (2002) which includes procedures for determination of payments, compensation for extra work by force account, partial payments, and final payments. Where there is a conflict between the requirements of the several Contract Documents, the more stringent requirements shall govern. PW Short Form Construction Contract Page 2 of 14 75 Wildwood Park Pedestrian Bridge Renovation 2. TERM. The term of this Agreement commences on May 1, 2014 and ends October 31, 2014 unless City terminates the Agreement as provided in Section 10. 3. PAYMENT. City shall pay Contractor for Work performed in accordance with this Agreement at the time and in the manner set forth in Exhibit B ( "Payment "). The payments specified in Exhibit B shall be the only payments to be made to Contractor in connection with Contractor's performance of the Work pursuant to this Agreement. Contractor shall submit all billings to City in the manner specified in Exhibit B; or, if no manner is specified in Exhibit B, then according to the usual and customary procedures and practices which Contractor uses for billing clients similar to City. 4. CHANGES IN WORK. A. Contractor shall make no changes in the Work without written direction from the City. Contractor shall not be compensated for any change made without any such written direction. No changes in the Work covered by this Agreement shall exonerate any surety or any bond given in connection with this Agreement. B. If the City directs the Contractor in writing to make changes in the Work that materially affect the cost of performing the Work, the Contract Price will be adjusted based on one of the following: i. Where the work involved is covered by unit prices contained in the Contract Documents, by application of unit prices to the quantities involved in the changed Work; ii. By establishment of new unit prices and related quantities for the changed Work; iii. By a combination of existing and new unit prices and related quantities for the changed Work; or iv. By mutual acceptance of a lump sum. C. If the City directs the Contractor in writing to make changes in the Work that Contractor demonstrates materially affect the time required to perform the work, the City will make a reasonable adjustment to the Contract Time. 5. LABOR. A. The Contract is subject to the provisions of Part 7 of Division 2 of the California Labor Code (Sections 1720 and following), and Contractor and any subcontractor shall pay not less than the prevailing rates of wage to all workers employed in performance of the Work. Pursuant to the provisions of Section 1770 of the Labor Code of the State of California, the City has obtained the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes in the vicinity of the Work, a copy of which is on file in PW Short Form Construction Contract Page 3 of 14 76 Wildwood Park Pedestrian Bridge Renovation the office of the City, and shall be made available for viewing to any interested party upon request. B. As required by Labor Code Section 1773.8, the Contractor shall pay travel and subsistence payments to each worker needed to perform the Work, as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Section 1773.8. C. Contractor and any subcontractor shall keep accurate payroll records, in accordance with Section 1776 of the Labor Code, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the Work. D. The Contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty -five dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. E. Contractor's attention is directed to the provisions in Section 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under the Contractor. It shall be the responsibility of the Contractor to effectuate compliance on the part of itself and any subcontractors with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex- officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. F. Pursuant to the requirements of Division 4 of the Labor Code, the Contractor will be required to secure the payment of worker's compensation to its employees in accordance with the provisions of Section 3700 of the Labor Code. Prior to commencement of work, the Contractor shall sign and file with the Administrator a certification in the following form: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self- insurance in accordance with the provisions before commencing the performance of the work of this contract." PW Short Form Construction Contract 77 Page 4 of 14 Wildwood Park Pedestrian Bridge Renovation 6. LICENSE REQUIREMENT. Contractor's attention is directed to Business and Professions Code Sections 7000 et seq. concerning the licensing of contractors. At the time Contractor submits its bid to the City and all times Contractor is performing the Work, Contractor shall have a valid license issued by the Contractors State License Board in the classification stated in the NOTICE INVITING INFORMAL BIDS. Contractor and all subcontractors shall be licensed in accordance with the laws of this State and any contractor or subcontractor not so licensed is subject to penalties imposed by such laws. CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTORS' STATE LICENSE BOARD WHICH HAS JURISDICTION TO INVESTIGATE COMPLAINTS AGAINST CONTRACTORS IF A COMPLAINT REGARDING A PATENT ACT OR OMISSION IS FILED WITHIN FOUR YEARS OF THE DATE OF THE ALLEGED VIOLATION. A COMPLAINT REGARDING A LATENT ACT OR OMISSION PERTAINING TO STRUCTURAL DEFECTS MUST BE FILED WITHIN 10 YEARS OF THE DATE OF THE ALLEGED VIOLATION. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS' STATE LICENSE BOARD, P.O. BOX 26000, SACRAMENTO, CALIFORNIA 95826. 7. TIME. Time is of the essence of this Agreement. Contractor shall provide City with scheduling information in a form acceptable to City, including any changes made by City in the scheduling of work. Contractor shall coordinate its work with that of all other contractors, subcontractors and suppliers so as not to delay or damage their performance. It is further agreed that in case Contractor fails to complete the Work in all parts and requirements within the Contract Time set forth in Exhibit A, the City shall have the right to extend the Contract Time or not, as may seem best to serve the interest of the City; and if it decides to extend the Contract Time, City shall further have the right to charge to the Contractor, its heirs, assigns or sureties, and to deduct from the payment for the Work, all or any part, as it may deem proper, of the actual cost of engineering, inspection, superintendence, and other overhead expenses which are directly chargeable to the Contract, and which accrue during the period of such extension. In the event that Contractor's work is delayed for any reason, including acts of City, Contractor's sole remedy shall be an extension of time equal to the period of delay, provided Contractor has given City written notice of the commencement of delay within 48 hours of its occurrence. If the City accepts any work or makes any payment under this Agreement after a default by reason of delays, the payment or payments shall in no respect constitute a waiver or modification of any Agreement provisions regarding time of completion and liquidated damages. 8. NOTICES. All notices or communication concerning a party's compliance with the terms of this Agreement shall be in writing and may be given either PW Short Form Construction Contract Page 5 of 14 2 Wildwood Park Pedestrian Bridge Renovation personally, by certified mail, return receipt requested, or by overnight express carrier. The notice shall be deemed to have been given and received on the date delivered in person or the date upon which the postal authority or overnight express carrier indicates that the mailing was delivered to the address of the receiving Party. The Parties shall make good faith efforts to provide advance courtesy notice of any notices or communications hereunder via e -mail. However, under no circumstances shall such courtesy notice satisfy the notice requirements set forth above; nor shall lack of such courtesy notice affect the validity of service pursuant to the notice requirement set forth above. Any Party hereto, by giving ten (10) days written notice to the other, may designate any other address as substitution of the address to which the notice or communication shall be given. Notices or communications shall be given to the Parties at the addresses set forth in Exhibit A until specified otherwise in writing. 9. ASSIGNMENT AND SUBCONTRACTING. A. Contractor shall give personal attention to the performance of the Contract and shall keep the Work under its control. B. For the purposes of administering this agreement no subcontractors will be recognized by the City as such, and all persons engaged in the work of construction will be considered by the City as employees of the Contractor, who will be held responsible for their work which shall be subject to the provisions of the Contract and specifications. C. No subcontractor who is ineligible to bid work on, or be awarded, a public works project under Labor Code Sections 1771.1 or 1777.7 can bid on, be awarded or perform work as a subcontractor on the Project. The Contractor is prohibited from performing work on the Project with a subcontractor who is ineligible to perform work on a public works project under these sections of the Labor Code. D. When a portion of the work which has been subcontracted by the Contractor is not being prosecuted in a manner satisfactory to the City, the subcontractor shall be removed immediately on the request of the City and shall not again be employed on the work. E. Contractor may not assign performance of the Contract except upon written consent of the City. 10. TERMINATION. A. Should Contractor fail within five (5) working days from receipt of City's written notice to correct any contractual deficiencies, including but not limited to failure to perform the Work in accordance with the Contract Documents, failure to comply with the directions of City, or failure to pay its creditors, City may terminate this Agreement for default. Following a termination for default, City shall have the PW Short Form Construction Contract Page 6 of 14 79 Wildwood Park Pedestrian Bridge Renovation right to take whatever steps it deems necessary to correct and complete the work and charge the cost thereof to Contractor, who shall be liable for the full cost of City's corrective action, including reasonable overhead, administrative costs, and attorneys' fees. B. City may at any time terminate the Contract at City's convenience upon five days written notice to Contractor; in the event of termination for convenience, Contractor shall recover only the amount due under the contract for Work completed to the date of termination in accordance with the Contract Documents, less amounts paid to date. Contractor shall not be entitled to any claim or lien against City for any additional compensation or damages in the event of such termination. C. If City terminates Contractor for cause, and if it is later determined that the termination was wrongful, such default termination shall automatically be converted to and treated as a termination for convenience. In such event, Contractor shall be entitled to receive only the amounts payable under this section, and Contractor specifically waives any claim for any other amounts or damages, including, but not limited to, any claim for consequential damages or lost profits. 11. HOLD HARMLESS AND INDEMNIFICATION, A. The City of Saratoga and all officers, employees, and agents thereof connected with the Work, shall not be answerable or accountable in any manner: for any loss or damage that may happen to the Work or any part thereof; for any loss or damage to any of the materials or other things used or employed in performing the Work; for injury to or death of any person; or for damage to property from any cause except losses due to sole or active negligence of the City's officers or employees. B. To the fullest extent allowed by law, Contractor shall defend, indemnify and hold harmless the City, its elected and appointed officials, employees and agents, from all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney's fees and other defense costs, resulting from injury to or death sustained by any person (including Contractor's employees and subcontractors), or damage to property of any kind, or any other injury or damage whatsoever, which injury, death or damage arises out of or is in any way connected with the performance of the Work, regardless of the Contractor's fault or negligence, including any of the same resulting from City's alleged or actual negligent act or omission, or its agents, contractors or employees; except that said indemnity shall not be applicable to injury, death or damage to property arising from the sole or active negligence or willful misconduct of City, its constituent entities, its and their officers, agents, or servants who are directly responsible to City. This indemnification shall extend to claims asserted after termination of this Contract for whatever reason. PW Short Form Construction Contract Page 7 of 14 :1 Wildwood Park Pedestrian Bridge Renovation C. In addition to any remedy authorized by law, as much of the money due the Contractor under and by virtue of the contract as shall be considered necessary by the City, may be retained by the City until disposition has been made of such suits or claims for damage. 12. CLAIMS. If any dispute shall arise between City and Contractor regarding performance of the work, or any alleged change in the work, Contractor shall timely perform the disputed work and shall give written notice of a claim for additional compensation for the work to City within ten (10) days after commencement of the disputed work. Contractor's failure to give written notice within the ten (10) day period constitutes an agreement by Contractor that it will receive no extra compensation for the disputed work. Disputes arising under this Agreement shall be resolved in accordance with the procedures set forth in Section 20104.50 of the Public Contract Code. 13. LAWS TO BE OBSERVED. A. Contractor shall keep itself fully informed of all existing and future state and federal laws and county and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. B. Contractor shall at all times observe and comply with, and shall cause all of its agents and employees to observe and comply with, all such existing and future laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority over the work; and shall protect and indemnify the City, and all officers and employees thereof connected with the Work, against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by the City's representative or their employees. If any discrepancy or inconsistency is discovered in the plans, drawings, specifications, or contract for the work in relation to any such law, ordinance, regulation, order or decree, Contractor shall forthwith report the same to the Administrator in writing. 14. RECORDS AND AUDITS, A. Contractor and its subcontractors shall establish and maintain records pertaining to this contract. Contractor's and subcontractors' accounting systems shall conform to generally accepted accounting principles, and all records shall provide a breakdown of total costs charged under this contract, including properly executed payrolls, time records, invoices and vouchers. B. Contractor shall permit City and its authorized representatives to inspect and examine Contractor's books, records, accounts, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this contract and PW Short Form Construction Contract Page 8 of 14 RE Wildwood Park Pedestrian Bridge Renovation shall provide such assistance as may be reasonably required in the course of such inspection. City further reserves the right to examine and re- examine said books, records, accounts, and data during the three (3) year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for three (3) years after the termination of this Contract. C. Pursuant to California Government Code Section 10532, the parties to this Contract shall be subject to the examination and audit of representative of the Auditor General of the State of California for a period of three (3) years after final payment under the contract. The examination and audit shall be confined to those matters connected with the performance of this contract including, but not limited to, the cost of administering the contract 15. INSPECTION AND PROTECTION OF WORK. A. Contractor shall make the Work accessible at all reasonable times for inspection by the City. Contractor shall, at the first opportunity, inspect all material and equipment delivered to the jobsite by others to be used or incorporated in the Contractor's work and give prompt notice of any defect therein. Contractor assumes full responsibility to protect the work done hereunder until final acceptance by the City. B. When the Work is completed, Contractor shall request, in writing, a final inspection. Within ten (10) days of the receipt of such request, the City shall make a final inspection. The Contractor or its representatives may be present at the final inspection. The purpose of such final inspection shall be to determine whether the Work has been completed in accordance with the Contract Documents, including all change orders and all interpretations and instructions previously issued. 16. UTILITY FACILITIES. A. The Contractor shall protect from damage any utility facilities that are to remain in place, be installed, relocated or otherwise rearranged. B. If Contractor while performing the Work discovers utility facilities not identified in the Contract Documents, Contractor shall immediately notify the City and the utility provider. City shall arrange the removal, relocation, or protection of existing main or trunk line utility facilities located at the site of the Work but not identified in the Contract. C. If the Contractor is required to locate, repair damage not due to the Contractor's failure to exercise reasonable care, and remove or relocate existing main or trunk line utility facilities, it shall be compensated under the Changes PW Short Form Construction Contract Page 9 of 14 :. Wildwood Park Pedestrian Bridge Renovation section of this Contract, including payment for equipment on the Project necessarily idled during such work. D. Contractor will not be entitled to damages or additional payment for delays caused solely by the failure of City, or the utility provider, to provide for removal or relocation of existing main or trunk line utility facilities not identified in the Contract Documents, except for equipment necessarily idled during such work. E. Contractor shall not be assessed liquidated damages for delay in completing the Work solely attributable to the failure of City, or the owner of the utility, to provide for removal or relocation of existing main or trunk line utility facilities not indicated in the Contract Documents with reasonable accuracy. F. The right is reserved by the City and its authorized agents, to enter the job for the purpose of making such changes as are necessary for the rearrangement of its facilities or for making necessary connections or repairs to their properties. The Contractor shall cooperate with forces engaged in such work and shall conduct operations in such a manner as to avoid any delay or hindrance to the work being performed by such other forces. G. Attention is directed to the possible existence of underground facilities not known to the City, or in a location different from that which is shown on the plans or in the Special Provisions. The Contractor shall take all steps reasonably necessary to ascertain the exact location of all underground facilities prior to doing work that may damage such facilities or interfere with their service, including but not limited to calling USA utility locator service to mark utilities. 17. DIFFERING SITE CONDITIONS. A. The Contractor shall promptly, and before the following conditions are disturbed, notify the City in writing of any: 1) Material that the Contractor believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; 2) Subsurface or latent physical conditions at the site differing materially from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or 3) Unknown physical conditions at the site of any unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract. PW Short Form Construction Contract Page 10 of 14 Wildwood Park Pedestrian Bridge Renovation B. The City shall promptly investigate the conditions, and if it finds that such conditions do materially so differ, or do involve hazardous waste, and cause an increase or decrease in the Contractor's cost of, or the time required for, performance of any part of the Work, it shall issue a change order under the provisions described in the Contract Documents. C. No claim of the Contractor under this clause shall be allowed unless the Contractor has given the notice required in the Contract Documents. D. In the event a dispute arises between the City and the Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from completing the Work as provided in the Contract Documents. The Contractor shall proceed with all work to be performed under the Contract. The Contractor shall retain any and all rights provided either by this Contract or by law which pertain to the resolution of disputes and protests. 18. WAIVERS OF LIEN. Contractor shall submit a complete list of major suppliers and /or subcontractors who will be providing material and /or labor for the performance of the Work. Contractor shall submit with each payment request waivers of lien from each major supplier and /or subcontractor that meet the requirements of Civil Code Section 3262. 19. BONDS AND INSURANCE. A. Bonds. For contracts in excess of $25,000 Contractor shall, within ten (10) days after being notified of the award of the contract, and before the City will execute the agreement for construction or issue a Notice to Proceed, furnish and file with the City Performance and Payment Surety bonds as set forth below. All bonds shall be issued and duly executed by a responsible corporate surety listed in the United States Department of the Treasury circular entitled "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies," authorized to do business in the State of California and acceptable to City. 1. Contractor shall submit a Performance bond on the form provided with the Contract Documents as Exhibit E, conditioned upon the faithful performance by the Contractor of all requirements of the Contract Documents. This bond shall be in a sum no less than one hundred percent (100 %) of the total Contract Price. 2. Contractor shall also submit a Payment Surety bond on the form provided with the Contract Documents as Exhibit E that in all respects complies with Civil Code sections 3247 -3252, inclusive. This bond shall be in a sum no less than one hundred percent (100 %) of the Contract Price. PW Short Form Construction Contract Page 11 of 14 ., Wildwood Park Pedestrian Bridge Renovation B. Insurance. Contractor shall obtain, at its sole cost and expense, all insurance required by Exhibit D to this Agreement. Certificates of such insurance and copies of the insurance policies and endorsements shall be delivered to City within ten (10) days after being notified of the award of the contract, and before execution of the agreement by the City. 20. GENERAL TERMS. A. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. However, with the consent of the City given in writing, Contractor is entitled to subcontract such portions of the work to be performed under this Agreement as may be specified by City. B. Contractor shall ensure that all employees of Contractor and any subcontractor retained by Contractor in connection with this Agreement have provided the necessary documentation to establish identity and employment eligibility as required by the Immigration Reform and Control Act of 1986. Failure to provide the necessary documentation will result in the termination of the Agreement as required by the Immigration Reform and Control Act of 1986. C. Contractor represents and warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to a conflict of interest on the part of Contractor, or that the Contractor has already disclosed all such relevant information. D. Contractor assures and agrees that Contractor will comply with Title VII of the Civil Rights Act of 1964 and other laws prohibiting discrimination and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era veteran's status, political affiliation, or any other non -merit factors be excluded from participating in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. E. Contractor shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. F. Except as otherwise provided by law, if any arbitration or litigation is commenced between parties to this Agreement concerning any provision hereof or the rights and duties of any person in relation thereto, each party shall bear its own attorneys' fees and costs. PW Short Form Construction Contract Page 12 of 14 Wildwood Park Pedestrian Bridge Renovation G. This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in that state and venue shall be in Santa Clara County, California. H. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it conflicts with said laws, but the remainder of this Agreement shall be in full force and effect. I. Contractor understands and agrees that there is no representation, implication, or understanding that the City will request that Work performed by Contractor under this Agreement be supplemented or continued by Contractor under a new agreement following expiration or termination of this Agreement. J. This Agreement is entered only for the benefit of the parties executing this Agreement and not for the benefit of any other individual, entity or person. K. This Agreement incorporates the documents attached hereto as Exhibits and supersedes any and all agreements, either oral or written, between the parties hereto with respect to Contractor's completion of the Work on behalf of City and contains all of the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. No amendment, alteration, or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. PW Short Form Construction Contract Page 13 of 14 0 Wildwood Park Pedestrian Bridge Renovation IN WITNESS WHEREOF, the parties hereto have executed this Agreement. City of Saratoga Contractor By: By: Dave Anderson, Name: City Manager Title: Date: Date: Attest: Crystal Bothelio, City Clerk Date: Approved as to Form: Richard Taylor, City Attorney Date: Attachments Exhibit A -- Work Exhibit B — Payment Exhibit C — Special Conditions Exhibit D -- Insurance Requirements Exhibit E — Bond Forms Exhibit F — Notice Inviting Informal Bids Exhibit G - Specifications PW Short Form Construction Contract Page 14 of 14 Wildwood Park Pedestrian Bridge Renovation Exhibit A WORK Summary of Work to be Performed: As stated in the NOTICE INVITING INFORMAL BIDS. Contract Time: Contractor shall complete the Work no later than forty -five (45) calendar days from issuance of Notice to Proceed. Work to be Performed: The Work is described in the following documents which are incorporated into and hereby made a part of this Agreement: • Notice Inviting Informal Bids dated April 11, 2014 • Plans prepared by Steve Benzing, dated January 15, 2014 • Specifications as indicated below (check appropriate box): Z Technical Specifications included in the Contract document. ❑ Caltrans Standard Specifications for the Construction of Local Streets and Roads, 2006 Edition, English Units (1 -9) Contractor shall furnish all necessary management, supervision, labor, materials, tools, supplies, equipment, plant, services, engineering, testing and /or any other act or thing required to diligently and fully perform and complete the work. Warranty: Contractor warrants to City that all materials and equipment furnished shall be new, free from faults and defects and of good quality. Contractor hereby warrants its work against all deficiencies and defects for 12 months or the longest period permitted by the law of this State, whichever is more, or as otherwise provided in the Contract Documents. PW Short Form Construction Contract (45k < 175k) Exhibit A - Work Page 15 of 36 Wildwood Park Pedestrian Bridge Renovation BID SCHEDULE BASE Rl D 1111"NIS Ite Quan M tits Units DESCRIPTION COST I I LS Mobilization Demolition and proper disposal of existing wood walking 2 1 L,S deck, stair treads & raisers, wood railing, metal handrails, light fixtures and all associated fastening elements 0 0 Supply and install new wood walking deck, stair treads & 3 1 LS risers, wood railings, metal handrails, and all associated Goo, I fastening elements 4 1 I'S Supply and install new light fixtures and all associated fastening elements Miscellaneous items including BWs, protective fencing*, 5 1 LS anti-slippery ramp surface treatment and other work 060 necessary to comple e the work TOTAL BASE BID tf4J,AID All items include all necessary management, supervision, labor, materials, tools, supplies, equipment, plant. services, testing, engineering, installation, and/or any other act or thing required to diligently and fully perform and complete the work. The award will be based on the Total Base Rid. Bid bond is not required. Bidding Company name: R k c L a w ' Q � u r )qo4 ctl p GA , C Contact (name, phone No.)):ZkAli 76o no 3370 Addenda received: Signature and date- �j PW Short Form Construction Contract (45k < 175k) Exhibit A - Work • �; I ;t � o Page 16 of 36 Wildwood Park Pedestrian Bridge Renovation Contract Administration: This Agreement shall be administered on behalf of City by Iveta Harvancik, Senior Engineer ( "Administrator "). The Administrator has complete authority to receive information, interpret and define City's policies consistent with this Agreement, and communicate with Contractor concerning this Agreement. All correspondence and other communications shall be directed to or through the Administrator or Administrator's designee. Notices to City pursuant to this Agreement shall be sent in accordance with Section 8 to: John Cherbone, Public Works Director City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 With a copy to: City Clerk City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Notices to Contractor pursuant to this Agreement shall be sent in accordance with Section 8 to: Richard May Construction, Inc. Attn: Richard May 128 Pinon Hill Road Mammoth Lakes, CA 93546 1- 761- 920 -3390 Additional Conditions: Without limiting the foregoing description of the Work, Contractor's Work includes, but is not limited to, the following: • Submit all required samples, product data, certificates, operations and maintenance instructions, guarantees, and other submittals no later than five (5) days after the date the City issues a Notice to Proceed. • Ensure all necessary permits and approvals for the Work have been obtained. PW Short Form Construction Contract (45k < 175k) Page 17 of 36 Exhibit A - Work a Wildwood Park Pedestrian Bridge Renovation • Protect all materials to be used in the Work in accordance with the specifications. • Protect existing facilities and personal property. • Contractor will remove from the project site all debris resulting from performance of the Work no less often than daily. If Contractor fails to do so, City may, after twenty -four (24) hours' notice to Contractor, clean up the site and deduct the cost from the Contract Price. • Prepare and submit a written daily activity report to City for each day on which work is performed, including weekends and holidays when worked, and submit the reports to the City no later than the next business day. The daily reports shall, at a minimum, include the following information: construction activities and locations, start or completion of activities, progress on construction activities (including units or portions of work completed), tests or inspections performed, deliveries of material or equipment, delays or potential delays, visitors to the site, weather conditions, construction equipment used, and personal injuries or damage to property. • The Contractor shall be responsible for unloading, hoisting and otherwise handling its own materials, supplies and equipment. • The Contractor is responsible for researching and complying with all local codes, agencies and jurisdictions that regulate and govern the Work. • Contractor shall set up, identify, coordinate, provide safe access, and obtain all inspections for its work, as required by any authorized agency or applicable code, prior to covering up work. • Contractor shall comply with all applicable Best Management Practices including attached NS -15 Demolition Adjacent to Water. • Protect existing trees as specified in attached Tree Protective Fencing and Tree Protective Measures document • Submit product data on all materials. Submit a small sample of wood railing material and metal handrail. PW Short Form Construction Contract (45k < 175k) Exhibit A - Work 91 Page 18 of 36 Wildwood Park Pedestrian Bridge Renovation Exhibit B PAYMENT 1. TOTAL COMPENSATION. City agrees to pay, and Contractor agrees to accept for full performance of the Work, the unit prices set forth in Contractor's proposal dated April 28, 2014 for the actual quantities of Work performed. The total amount paid to Contractor shall not exceed Eighty One Thousand Dollars and 00/100 cents ($81,000.00) (the "Contract Price ") subject to adjustments for changes in the Work as may be directed in writing by City. 2. INVOICES. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for work performed prior to the invoice date. Invoices shall contain the following information: a. Serial identifications of bills, i.e., Bill No. 1; b. The beginning and ending dates of the billing period; C. A summary containing the total contract amount, the amount of prior billings, the total due this period, and the remaining balance available for all remaining billing periods. City shall make monthly payments, based on such invoices, for satisfactory progress in completion of the Work subject to retentions described in this Agreement. 3. ADDITIONAL PAYMENT TERMS. A. Contractor shall submit a final payment application in the amount of the contract sum upon completion of the Work and satisfaction of all conditions of the Agreement. City shall make payment within 30 days of receipt of application, less ten percent retention. City shall release the retained funds no less than thirty five (35) days after the date the City accepts the Work. B. Pursuant to Public Contract Code Section 22300, for monies earned by the Contractor and withheld by the City to ensure the performance of the Contract, the Contractor may, at its option, choose to substitute securities meeting the requirements of Public Contract Code Section 22300. C. Contractor agrees to furnish, as a condition of payment, payroll affidavits, receipts, vouchers, and other documents, in form satisfactory to City, prior to receipt of any payment. Contractor shall submit Conditional and Unconditional waivers and release of lien (as provided in Civil Code Section 3262) on behalf of itself and suppliers that furnished labor, material, equipment or services to the Project. PW Short Form Construction Contract (45k < 175k) Exhibit B - Payment W Page 19 of 36 Wildwood Park Pedestrian Bridge Renovation D. Attention is directed to Section 9 of the State of California, Department of Transportation Standard Specifications for Construction of Local Streets and Roads (2002) which includes procedures for determination of payments, compensation for extra work by force account, partial payments, and final payments. These provisions are Contract Documents incorporated into this Agreement. E. Charges from Contractor to City will not be honored or paid by City unless the charges are authorized and approved by City at the time the work is being performed. PW Short Form Construction Contract (45k < 175k) Exhibit B - Payment 93 Page 20 of 36 Wildwood Park Pedestrian Bridge Renovation Exhibit C SPECIAL PROVISIONS 1. LICENSE CLASSIFICATION In accordance with Section 3300 of the Public Contract Code, the City has determined that the Contractor shall have a Class A (General Engineering Contractor) or Class B (General Building Contractor) License at the time it submits its bid to the City and at all times it is performing the Work. 2. LIQUIDATED DAMAGES If Contractor fails to complete the Work within the Contract Time, the City will sustain damage. The actual occurrence of damages and the actual amount of the damages which the City would suffer if the Work were not completed within the Contract Time would be impracticable and extremely difficult to determine. Damages the City would suffer in the event of delay include, but are not limited to, loss of the use of the Work, costs of administration, inspection, supervision and the loss suffered by the public within the City. Accordingly, the parties agree that the amount herein set forth is a reasonable estimate of the damages which the City shall incur upon failure of the Contractor to complete the Work within the Contract Time: Three Hundred Dollars per day ($ 300 /Day), for each calendar day by which completion of the Work is delayed beyond the Contract Time. Contractor agrees to pay such liquidated damages as herein provided, and in case the same are not paid, agrees that the City may deduct the amount thereof from any monies due or that may become due to the Contractor under the Contract. Contractor will not be assessed with liquidated damages or the cost of engineering and inspection during the delay in the completion of the Work caused by acts of God or of the public enemy, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather or delays of subcontractors due to such causes, provided that the Contractor shall within five (5) days from the beginning of any such delay notify the Administrator, in writing, of the causes of delay. The Administrator shall ascertain the facts and the extent of delay, and the Administrator's findings thereon shall be final and conclusive. 3. COOPERATION AND CARE A. Should construction be under way by the City, other agencies or other contractors within or adjacent to the limits of the work specified or should work of any other nature be under way by other forces within or adjacent to said limits, the Contractor shall cooperate with all such other contractors or other forces to the end that any delay or hindrance to their work will be avoided. The City reserves the right to perform other or additional work at or near the site (including material sources) at any time, by the use of other forces. PW Short Form Construction Contract (45k < 175k) Exhibit C - Special Provisions •, Page 21 of 36 Wildwood Park Pedestrian Bridge Renovation B. Until the final acceptance of the contract, the Contractor shall have the charge and care of the Work and of the materials to be used therein, including materials for which partial payment has been received. The City shall not be held responsible for the care or protection of any material or parts of the Work prior to final acceptance, except as expressly provided in the Special Provisions. 4. PROGRESS OF THE WORK A. Hours of work - Overtime and holidays. The Contractor shall perform all work during the hours of 7:00 a.m. to 3:30 p.m., Monday through Friday unless otherwise specified in the Special Provisions or authorized by the City in writing. If the Contractor wishes to work during any other hours or on weekends, written permission must be received from the City. The request must be received at least two (2) working days in advance of any work. No work will be allowed on legal holidays except in the case of an emergency. A listing of holidays observed by City is on file in the office of the City. If Contractor requests overtime work in which the City will incurs costs, Contractor shall be responsible for payment of the City's costs incurred in connection with the overtime work. The City will invoice the Contractor at time and one half to cover the costs incurred. If Contractor does not pay the invoice within ten days, the City may deduct the amount billed from other payments due or to become due to Contractor under the Contract. B. The Administrator or Administrator's designee shall have the authority to suspend the Work, wholly or in part, for such a period as the Administrator may deem necessary. PW Short Form Construction Contract (45k < 175k) Exhibit C - Special Provisions 95 Pagc 22 of 36 Wildwood Park Pedestrian Bridge Renovation Exhibit D INSURANCE Pursuant to Section 19 of this Agreement the following insurance requirements apply to Contractor and performance of the Work. Contractor shall procure and maintain for the duration of the contract, and until the expiration of the warranty period following the final completion and acceptance by the City, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Form CG 0001 covering Commercial General Liability on an "occurrence" basis. 2. Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: (Including operations, products and completed operations.) $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project /location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury or disease. PW Short Form Construction Contract (45k < 175k) Exhibit D - Insurance Page 23 of 36 Wildwood Park Pedestrian Bridge Renovation Deductibles and Self- Insured Retentions Any deductibles or self- insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, 11 85 or 07 04 revisions), or as a separate owner's policy, or on the City's own form. 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. The Insurance Company agrees to waive all rights of subrogation against the City, its elected or appointed officers, officials, agents and employees for losses paid under the terms of any policy which arise from work performed by the Named Insured for the Agency. This provision also applies to the Contractor's Workers' Compensation policy. 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice (10 days for non - payment) has been given to the City. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City. PW Short Form Construction Contract (45k < 175k) Exhibit D - Insurance 97 Page 24 of 36 Wildwood Park Pedestrian Bridge Renovation Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time. Waiver of Subrogation Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the City has requested or received a waiver of subrogation endorsement from the insurer. Claims Made Policies If any of the required policies provide claims -made coverage, the City requires that coverage be maintained for a period of 5 years after completion of the contract. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. PW Short Form Construction Contract (45k < 175k) Exhibit D - Insurance Page 25 of 36 Wildwood Park Pedestrian Bridge Renovation Exhibit E BOND FORMS FAITHFUL PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS: WHEREAS, the City of Saratoga, California (hereinafter referred to as "Owner ") and Richard May Construction Inc., (hereinafter referred to as "Contractor "), have entered into a written contract for furnishing of all labor, materials, equipment, transportation and services for the construction of the Wildwood Park Pedestrian Bridge Renovation (hereinafter referred to as the "Construction Contract "); and WHEREAS, Contractor is required by the terms of the Construction Contract to furnish a bond for the faithful performance of all terms and conditions of the Construction Contract; NOW, THEREFORE, Contractor, as principal, and (hereinafter referred to as "Surety "), as surety, are held and firmly bound unto Owner in the penal sum of Dollars ($ ), lawful money of the United States, for the payment of which sum well and truly to be made as provided in this Performance Bond. 1. Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to Owner for the performance of the Construction Contract, which is incorporated herein by reference. 2. If Contractor timely performs each and every obligation under the Construction Contract, Surety and Contractor shall have no obligation under this Bond, except to participate in conferences as provided in Subparagraph 3.1. 3. Surety's obligation under this Performance Bond shall arise after: 1. Owner has declared a Contractor Default and has notified Contractor and Surety at its address described in Paragraph 10 below that Owner has declared a Contractor Default and has requested and attempted to arrange a conference with Contractor and Surety to be held not later than seven days after receipt of such notice to discuss methods of performing the Construction Contract; and 2. Owner has agreed to pay the Balance of the Agreement Price, as calculated under the terms of the Construction Contract, to Surety in accordance with the terms of the Construction Contract or to a contractor PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms •• Page 26 of 36 Wildwood Park Pedestrian Bridge Renovation selected to perform the Construction Contract in accordance with the terms of the Construction Contract with Owner. 4. When Owner has satisfied the conditions of Paragraph 3, Surety shall promptly and at Surety's expense take one of the following actions: 1. Arrange for Contractor, with consent of Owner, to perform and complete the Construction Contract; or 2. Undertake to perform and complete the Construction Contract itself, through its agents or through independent contractors; or 3. Obtain bids or negotiated bids from qualified contractors acceptable to Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by Owner and the contractor selected with Owner's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to Owner the amount of damages as described in Paragraph 6 in excess of the Balance of the Agreement Price, as calculated under the terms of the Construction Contract, incurred by Owner resulting from Contractor's Default; or 4. Waive its right to perform and complete, arrange for completion, or obtain a new Contractor and with reasonable promptness under the circumstances: A. After investigation, determine the amount for which it may be liable to Owner and, as soon as practicable after the amount is determined, tender payment thereof to Owner; or B. Deny liability in whole or in part and notify Owner citing specific reasons therefor. 5. If Surety does not proceed as provided in Paragraph 4 within twenty days from receipt of the notice described in paragraph 3.1 (whether or not a conference has been held pursuant to paragraph 3.1), or such longer period upon which Owner and Surety may agree in writing, Surety shall be deemed to be in default on this Bond. If the Surety proceeds as provided in Subparagraph 4.4, and Owner refuses the payment tendered or the Surety has denied liability, in whole or in part, without further notice Owner shall be entitled to enforce any remedy available to Owner. 6. After Owner has declared a Contractor Default, and if Surety elects to act under Subparagraph 4.1, 4.2, or 4.3 above, then the responsibilities of Surety to Owner shall not be greater than those of Contractor under the Construction Contract, and the responsibilities of Owner to Surety shall not be greater than those of the Owner under the Construction Contract. To the limit of the amount of this PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms 100 Page 27 of 36 Wildwood Park Pedestrian Bridge Renovation Performance Bond, but subject to commitment by Owner of the Balance of the Agreement Price to mitigation of costs and damages on the Construction Contract, Surety is obligated without duplication for: 1. The responsibilities of Contractor for correction of defective work, materials and equipment and completion of the Construction Contract; 2. Additional legal, design professional, construction management and delay costs resulting from the Contractor's Default, and resulting from the actions or failure to act of the Surety under Paragraph 4; and 3. Liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non - performance of Contractor. 7. Surety shall not be liable to Owner or others for obligations of Contractor that are unrelated to the Construction Contract, and the Balance of the Agreement Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than Owner or its heirs, executors, administrators or successors. 8. Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. 9. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction. The prevailing party in any such action shall be entitled to recover its attorneys' fees, to be taxed as an item of costs. 10. Notice to Surety, Owner or Contractor shall be mailed or delivered to the address, or sent via facsimile to the facsimile number, shown on the signature page. 11. DEFINITIONS 11.1 Balance of the Agreement Price: The total amount payable by Owner to Contractor under the Construction Contract after all proper adjustments have been made, including allowance to Contractor of any amounts received or to be received by Owner in settlement of insurance or other claims for damages to which Contractor is entitled, reduced by all valid and proper payments made to or on behalf of Contractor under the Construction Contract. PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms 101 Page 28 of 36 Wildwood Park Pedestrian Bridge Renovation 11.2 Construction Contract: The agreement between the Owner and the Contractor identified on the first page of this bond, including all Contract Documents and changes thereto. 11.3 Contractor Default: Failure of the Contractor, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Construction Contract. CONTRACTOR, as Principal: SURETY: By: By: Its: Its: Address: Address: Fax: Fax: Note: Signatures of those executing for Surety must be properly acknowledged. The bond must be accompanied by a power of attorney from the Surety authorizing its agent to bind it to this bond. PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms 102 Page 29 of 36 Wildwood Park Pedestrian Bridge Renovation LABOR AND MATERIALS PAYMENT BOND KNOW ALL PERSONS BY THESE PRESENTS: WHEREAS, the City of Saratoga, California (hereinafter referred to as "Owner ") and Richard May Construction Inc., (hereinafter referred to as "Contractor "), have entered into a written contract for furnishing of all labor, materials, equipment, transportation and services for the construction of the Wildwood Park Pedestrian Bridge Renovation (hereinafter referred to as the "Construction Contract "); and WHEREAS, Contractor is required by the terms of the Construction Contract to furnish a bond to secure payment for all work, labor, materials, equipment or services furnished in connection with the Construction Contract; NOW, THEREFORE, Contractor, as principal, and (hereinafter referred to as "Surety "), as surety, are held and firmly bound unto Claimants, as defined herein, in the penal sum of Dollars ($ ), lawful money of the United States, for the payment of which sum well and truly to be made as provided in this Payment Bond. 1. Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to Owner to pay for work, labor, materials, equipment, services, or other items furnished for use and actually used in the performance of the Construction Contract, which is incorporated herein by reference. 2. With respect to Owner, this obligation shall be null and void if Contractor: 1. Promptly makes payment, directly or indirectly, for all sums due Claimants, and 2. Defends, indemnifies and holds Owner harmless from claims, demands, liens or suits by any person or entity whose claim, demand, lien or suit is for the payment for work, labor, materials, equipment, services or other items furnished for use in the performance of the Construction Contract, provided Owner has promptly notified Contractor and Surety (at the address described PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms 103 Page 30 of 36 Wildwood Park Pedestrian Bridge Renovation in Paragraph 12) of any claims, demands, liens or suits and tendered defense of such claims, demands, liens or suits to Contractor and Surety. 3. With respect to Claimants, this obligation shall be null and void if Contractor promptly makes payment, directly or indirectly, for all sums due. 4. Surety shall have no obligation to Claimants under this Bond until: 1. Claimants who are employed by or have a direct contract with Contractor have given notice to Surety (at the address described below) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Payment Bond and, with substantial accuracy, the amount of the claim. 2. Claimants who do not have a direct contract with the Contractor: A. Have furnished written notice to Contractor and sent a copy, or notice thereof, to Owner, as required by and conforming with Civil Code Sections 3252 and 3091; and B. Not having been paid within thirty (30) days of sending the required notice, have sent a written notice to Surety (at the address described below) and sent a copy to the Owner, stating that a claim is being made under this Payment Bond and enclosing a copy of the previous written notice furnished to Contractor. 5. When the Claimant has satisfied the conditions of Paragraph 4, Surety sha promptly and at Surety's expense take the following actions: 1. Send an answer to the Claimant, with a copy to Owner, within 20 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 2. Pay or arrange for payment of any undisputed amounts. 6. Surety's total obligation shall not exceed the amount of this Payment Bond, and the amount of this Payment Bond shall be credited for any payments made in good faith by Surety. 7. Amounts owed by Owner to Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms 104 Page 31 of 36 Wildwood Park Pedestrian Bridge Renovation any, under the Performance Bond. By Contractor furnishing and Owner accepting this Payment Bond, they agree that all funds earned by Contractor in the performance of the Construction Contract are dedicated to satisfy obligations of Contractor and Surety under this Bond, subject to the Owner's priority to use the funds for the completion of the work or the satisfaction of Owner's claims, including liquidated damages, under the Construction Contract. 8. Surety shall not be liable to Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Contract. Owner shall not be liable for payment of any costs or expenses of any Claimants under this Payment Bond, and shall have under this Payment Bond no obligation to make payments to, give notices on behalf of, or otherwise have any obligation to Claimants under this Payment Bond. 9. Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. 10. No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction. The prevailing party in any such action shall be entitled to recover its attorneys' fees, to be taxed as costs. 11. Notice to Surety, Owner or Contractor shall be mailed or delivered to the address shown on the signature page. 12. This Payment Bond has been furnished to comply with Civil Code Sections 3247 through 3252. Any provision in this Payment Bond conflicting with those statutory requirements shall be deemed deleted and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this Payment Bond shall be construed as a statutory bond and not as a common law bond. 13. Upon request by any person or entity appearing to be a potential beneficiary of this Payment Bond, the Contractor shall promptly furnish a copy of this Payment Bond or shall permit a copy to be made. PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms 105 Page 32 of 36 Wildwood Park Pedestrian Bridge Renovation 14. DEFINITIONS 14.1 Claimant: An individual or entity identified in California Civil Code Sections 3181 or 3248. 14.2 Construction Contract: The agreement between Owner and Contractor identified above, including all Contract Documents and changes thereto. CONTRACTOR, as Principal: SURETY: By: By: Its: Its: Address: Address: Fax: Fax: Note: Signatures of those executing for Surety must be properly acknowledged. The bond must be accompanied by a power of attorney from the Surety authorizing its agent to bind it to this bond. PW Short Form Construction Contract (45k < 175k) Exhibit E - Bond Forms 106 Page 33 of 36 Wildwood Park Pedestrian Bridge Renovation Exhibit F NOTICE INVITING INFORMAL BIDS Wildwood Park Pedestrian Bridge Renovation INFORMAL BIDS will be received by the CITY OF SARATOGA (CITY) until Monday April 28, 2014 at 2:00 p.m. for Wildwood Park Pedestrian Bridge Renovation. Informal Bids shall be submitted addresses and noted as follows: Public Works Director City of Saratoga 13777 Fruitvale Ave Saratoga, CA 95070 RE: Wildwood Park Pedestrian Bridge Renovation Following the closure of the Informal Bid submittal period, a decision to award a contract for performing the following work will be made: Contractor shall furnish all necessary management, supervision, mobilization, labor, materials, tools, supplies, equipment, plant, services, engineering, testing and /or any other act or thing required to diligently and fully perform and complete the work. The work includes removal and proper disposal of existing wood walking deck, stair treads & raisers, wood railing, metal handrails, light fixtures and all associated fastening elements to facilitate new work. New work includes installation of new wood walking deck, stair treads & risers, wood railings and metal handrails, new light fixtures and all associated support elements, and other work not specifically mentioned herein, but which may be required as directed by CITY or its designated representative to complete the work as shown and noted in the construction documents for this project. All work shall be done to the City satisfaction. Project location: existing pedestrian bridge over Saratoga Creek connecting 4t" Street Parking Lot and Wildwood Park located at 20764 4t" Street, Saratoga, CA 95070. Project is to be completed within forty -five (45) calendar days from the date specified on the notice to proceed. PW Short Form Construction Contract (45k < 175k) Exhibit F - Notice Inviting Bids 107 Page 34 of 36 Wildwood Park Pedestrian Bridge Renovation Bidders may obtain more information regarding the project at City of Saratoga, Public Works Department, 13777 Fruitvale Avenue, Saratoga, CA 95070, 408 -868- 1239. A non - mandatory pre -bid meeting is scheduled on Tuesday April 22, 2014 at 10:00 a.m. at Pedestrian Bridge to Wildwood Park located at 20764 Fourth Street, Saratoga, CA 95070. Pursuant to California Labor Code Section 1771, the successful bidder and all subcontractors shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are available for view at the City of Saratoga Department of Public Works. Pursuant to California Public Contract Code Section 3300, City has determined that the Contractor shall possess a valid Class A (General Engineering Contractor) or Class B (General Building Contractor) at the time that the bid is submitted. The contractor shall also possess a valid City of Saratoga Contractor's Business License at the time the contract is awarded. Failure to possess the specified license shall render the bid non - responsive. The successful bidder shall ensure that employees, applicants for employment are not discriminated against on the basis of age, color, race, national origin, ancestry, religion, sex, sexual preference, or marital status, and shall comply with the Americans with Disabilities Act. CITY reserves the right to reject any and all bids, or to waive any irregularities or informalities in any bid or in the bidding procedure, or to postpone the bid opening or award for good cause. Any questions concerning the bid should be addressed to Public Works Director, City of Saratoga, 408 - 868 -1239. Attachments: 1. Plans and Specifications, 12 sheets, prepared by Steve Benzing, dated 1/15/2014 2. Contract Document. Bid Sheet is included in the Contract Document. Adv. 4/11/14 & 4/18/14 PW Short Form Construction Contract (45k < 175k) Exhibit F - Notice Inviting Bids 1: Page 35 of 36 Wildwood Park Pedestrian Bridge Renovation Exhibit F Specifications Additional 18 pages including this cover sheet are attached. PW Short Form Construction Contract (45k < 175k) Exhibit F - Notice Inviting Bids 109 Page 36 of 36 I N A. THIS WORK SHALL COMPLY WITH ALL 2013 CBC, CMG, CPC, GEC, CALIFORNIA ENERGY CODE, AND CALIFORNIA RESIDENTIAL CODE, AND ALL OTHER REGULATIONS AS AMENDED TO DATES APPROVED BY THE C 1 TY OF SARATOGA. B. WRITTEN DIMENSIONS ON THESE DRAWINGS SHALL HAVE PRECEDENCE OVER SCALED DIMENSIONS. WRITTEN DIMENSIONS ARE APPROXIMATE AND MUST BE VERIFIED BY CONTRACTOR. CONTRACTOR SHALL VERIFY, AND BE RESPONSIBLE FOR, ALL EXISTING CONDITIONS AND DIMENSIONS PRIOR TO, AND DURING, ALL PHASES OF WORK. C. IF THE CONTRACTOR FINDS ANY LACK OF INFORMATION, D I SGREPANGY, AND /OR OMM I SS I ONS IN THESE DRAWINGS, OR IF THE CONTRACTOR 15 UNCLEAR AS TO THE DRAWINGS' MEANING AND /OR INTENT, THE CONTRACTOR SHALL CONTACT THE ARCHITECT AT ONCE FOR INTERPRETATION AND /OR CLARIFICATION BEFORE PROCEEDING WITH THAT PORTION OF THE WORK. IF ANY SUBCONTRACTOR FINDS ANY LACK OF INFORMATION, D I SGREPANGY, AND/OR OMM I SS I ONS IN THESE DRAWINGS, OR IF ANY SUBCONTRACTOR IS UNCLEAR AS TO THE DRAWINGS' MEANING AND /OR INTENT, THAT SUBCONTRACTOR SHALL CONTACT THE GENERAL CONTRACTOR, WHO SHALL THEN CONTACT THE ARCHITECT AT ONCE FOR INTERPRETATION AND /OR CLARIFICATION BEFORE DIRECTING THE SUBCONTRACTOR TO PROCEED WITH THAT PORTION OF THE WORK. D. NO CHANGES, MODIFICATIONS, OR DEVIATIONS SHALL BE MADE TO AND /OR FROM THE DRAWINGS AND /OR SPEC I F I GAT 1 ONS W 1 THOUT FIRST SECURING WR 1 TTEN PERMISSION FROM THE ARCH 1 TEGT AND THE OWNER. E. ALL MATERIALS USED SHALL BE EQUAL TO, OR EXCEED, ALL APPLICABLE STATE AND LOCAL CODES AND REQUIREMENTS. F. THE CONTRACTOR SHALL PROMPTLY AND LEGALLY REMOVE ALL ACCUMULATED DEBRIS DAILY, SHALL PROTECT ALL EXPOSED PORTIONS OF THE WORK FROM WEATHER ELEMENTS, SHALL AVOID OVER - LOADING THE STRUCTURE WITH CONSTRUCTION MATERIALS, AND SHALL SECURELY STORE ALL ITEMS TO BE USED FOR AND IN THE CONSTRUCTION OF THE WORK. G. THE CONTRACTOR SHALL MAINTAIN, KEEP IN SERVICE, AND PROTECT AGAINST DAMAGE, ALL EXISTING UTILITIES AND CITY SERVICES DURING CONSTRUCTION. I. THE CONTRACTOR SHALL VERIFY THE LOCATION OF ALL EXISTING UNDERGROUND UTILITIES PRIOR TO EXCAVATION. J. ALL ELECTRICAL CALCULATIONS AND WIRE SIZES SHALL BE PROVIDED BY A CALIFORNIA-LICENSED ELECTRICAL CONTRACTOR. RECEPTACLE, SW 1 TCH, FIXTURE, AND EQUIPMENT LOCATIONS SHALL BE FOUND ON THE SITE PLAN ANS PROPOSED FLOOR PLANS WITHIN THESE DRAWINGS. THE CONTRACTOR SHALL VERIFY THE LOCATION, FIXTURE TYPES, AND EQUIPMENT WITH THE OWNER PRIOR TO PURCHASE AND INSTALLATION. K. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONARY MEASURES TO PROTECT THE PUBLIC, AND ADJACENT, PROPERTIES FROM DAMAGE THRLOUGHOUT CONSTRUCTION. L. ALL PRODUCTS LISTED IN THESE DRAWINGS BY I GBO /NER NUMBER SHALL BE INSTALLED PER THE REPORT AND MANUFACTURER'S WRITTEN INSTRUCTIONS. PRODUCT SUBSTITUTION FOR PRODUCTS LISTED SHALL ALSO HAVE AN ICBO/NER- APPROVED WRITTEN EVALUATION REPORT AND BE APPROVED AND LISTED BY OTHER NATIONALLY - RECOGNIZED TESTING AGENCIES. M. SEE STRUCTURAL SHEETS FOR PROJECT CONSTRUCTIION NOTES AND DETAILS. N. SEE ATTACHED TITLE 24 FORMS AND/OR CALCULATIONS FOR PROJECT ENERGY EFFEC I ENCY REQUIREMENTS. REMOVE EX 1571 NC V�00D V�AL_K I NC DECK, 57A I R 7READ5 $ RISERS AND MISCELLANEOUS 5UPPOR75, ^00D RA Ls I NC5 AND METAL. HANDRA I L_5 AND ALL A55OCIA7r=D 5UPPOR7 AND A77ACHMr=N7/ FA57ENERS, AND Ls 1 GH7 F I X7URES, AS REOU I RED 70 FAC I L 1 7A7 NEVS ^OR< PROV I D AND I N57AL =L= NEVI ^00D ^ALsK I NG DECK, 57A I R 7READ5 $ RISERS AND MISCELLANEOUS 5UPPOR75, ^00D RA I L. I N65 AND M 7ALc HANDRA I L.5 AND ALL A55OC I A7 D 5UPPOR7 AND A77ACHMEN7/ A57NERS, AND L= I CH7 � 1 XiUR 5, AS 5HO^N AND NOTED IN iH CON57RUC71ON DOCUMEN75 FOR 7HI5 PRO.1C7. (E) METERING PIPE° O O O O (E) PIPE BOLLARDS (E) PI RAILI 0 57AIRS LANIPINdi ASPHALT DN PARK I N�� wim N =,-- =::, 0, DETAIL NUMBER I SHEET WHERE DETAIL 15 LOCATED SECTION LETTER A�. SHEET WHERE SECTION CAN CAN BE FOUND GREEK BANK GREEK —_ BANK 5HEE-7 GREEK BANK 103,MR, MRWMa N—W I �— wi R I' le L I ON Vp— Mill-Wroffillm TRUE NORTH N07 70 SCALE eve enzing Architect G -17985 12403 fredericksburg sorotoga California to I 408 a051525 email Steve@Benzorch.com Website: Benzorch.com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submisslon or dietribution to meet official regulatory requirements or for other purposes in aonnection with the Project is not to be conetrued as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. e 4t ,ai ". I I M8s exp� q /w/ I s 517E PL=AN � GENERAL_ N075 Renovations to Klwood Park Pedestro ion Bridge Saratoga, Ca for: City of Saratoga 1 5'1"1'1 Fru i tvo l e Ave. Saratoga, Co date: scale: NOTED drawn log: SMB job no. 140(0 Sheet Al - 51 7F. PLAN $ CEN RAL. NOTES CL. - C N7ERL. I NE DETAIL REFERENCE A2 - CON57RUC71 ON 57A6 1 NC PL=AN DB - D GK BEAM - (E) A5 - OVERALL, EX 157 NG 5R1r;)6E PLAN DS DECK 57RON65ACK — (F.) DMOL31 TI ON 5EC71 ON5 G — G 1 RDEER — () A4 - EX1571N& / 1;)EMOL=17I ON BR DC PLAN5 L5 - LANDING 57RON65ACK - (F.) A5 - OVERALL PROP05EED SR I DC PLAN 4 P - P 1 ER - (E) SECTION REFERENCE DECK DfiA I L5 U.O.N. - UNL=F55 OiHR^I sF NOiFD Al - PR ®F05D BRI DCF PL=ANS A'7 - 5EEC71ON5 $ ELEVA71ON5 Aa - S C71ON5 $ ELEVA71ON5 REVISION 5YMBOL - Ac' - 5 C71ON5 $ ELEVA71ON5 SEE 71 TLE5LOCK FOR DATE AND TYPE OF A10- D iA I L<5 REVISION El - ELEC7RICAL PL=AN 2 - ELEC7RICAL D 7A I L-5 eve enzing Architect G -17985 12403 fredericksburg sorotoga California to I 408 a051525 email Steve@Benzorch.com Website: Benzorch.com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submisslon or dietribution to meet official regulatory requirements or for other purposes in aonnection with the Project is not to be conetrued as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. e 4t ,ai ". I I M8s exp� q /w/ I s 517E PL=AN � GENERAL_ N075 Renovations to Klwood Park Pedestro ion Bridge Saratoga, Ca for: City of Saratoga 1 5'1"1'1 Fru i tvo l e Ave. Saratoga, Co date: scale: NOTED drawn log: SMB job no. 140(0 Sheet A. THIS WORK SHALL COMPLY WITH ALL 2015 CBC, CMG, CPC, GEC, CALIFORNIA ENERGY CODE, AND CALIFORNIA RESIDENTIAL CODE, AND ALL OTHER REGULATIONS AS AMENDED TO DATES APPROVED BY THE C I T1' OF SARATOGA. B. THE CONTRACTOR SHALL VERIFY THE LOCATION OF ALL EXISTING UNDERGROUND UTILITIES PRIOR TO EXCAVATION. C. THE CONTRACTOR SHALL MAINTAIN, KEEP IN SERVICE, AND PROTECT AGAINST DAMAGE, ALL EXISTING UTILITIES AND CITY SERVICES DURING CONSTRUCTION. D. IF THE CONTRACTOR FINDS THAT ANY ALLOCATED SPACE 15 INSUFFICIENT TO PERFORM THE FUNCTION DESIGNATED TO IT, THE CONTRACTOR SHALL CONTACT THE ARCHITECT AT ONCE FOR DIRECTION BEFORE PROCEEDING WITH THE UTILIZATION OF THAT SPACE. E. THE CONTRACTOR SHALL PROMPTLY AND LEGALLY REMOVE ALL ACCUMULATED DEBRIS DAILY, SHALL PROTECT ALL EXPOSED MATERIALS FROM WEATHER ELEMENTS, AND SHALL SECURELY ENCLOSE THE CONSTRUCTION STAG 1 NG AREA AT THE END OF EACH DAY'S WORK. F. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONARY MEASURES TO PROTECT THE PUBLIC, AND ADJACENT, PROPERTIES FROM DAMAGE THRLOUGHOUT CONSTRUCTION. /' / / / loe / sire O 0 100e 104 1000' loe 1004, CONSTRUCTION TRAILER AREA iunNee Q / ' CONSTRUCTION / PARKING AREA / loe / CONSTRUCTION FENCE CONSTRUCTION (SATES FUM 14 rw 133 WERE 109 Im P,,-- ff'! WE 03 O O OD / I / I // // / I STORA E G ION MATERIALS 6 5teve 5enzinc3 Architect G -17985 12403 Fredericksburg saratoga co I iFornio to I 408 805 1528 email Steve@Benzorch.com Website: Benzorch.com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submisslon or dietribution to meet official regulatory requirements or for other purposes in aonnection with the Project is not to be conetrued as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. O' a Ho. 1 TABS esq. 4Ri90i2019 C,ON57 U� ON 57A6;p I NO PLAN Renovations to Klwood Park Pedestro ion 5r idge Saratoga, Ca for: City of Saratoga 1 5'1"1'1 Fru i tvo 1 e Ave. Saratoga, Co V date: 1/15/14 N07 70 5CAL.E scale: NOTED drawn log: SM5 job no. 140(0 Sheet A -2 111 \ \ \X / � � � I OF 10 Shts loll ' / / 5teve 5enzinc3 Architect G -17985 12403 Fredericksburg saratoga co I iFornio to I 408 805 1528 email Steve@Benzorch.com Website: Benzorch.com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submisslon or dietribution to meet official regulatory requirements or for other purposes in aonnection with the Project is not to be conetrued as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. O' a Ho. 1 TABS esq. 4Ri90i2019 C,ON57 U� ON 57A6;p I NO PLAN Renovations to Klwood Park Pedestro ion 5r idge Saratoga, Ca for: City of Saratoga 1 5'1"1'1 Fru i tvo 1 e Ave. Saratoga, Co V date: 1/15/14 N07 70 5CAL.E scale: NOTED drawn log: SM5 job no. 140(0 Sheet A -2 111 \ \ \X / � � � I OF 10 Shts a a DEMOLITION SECTION A -A N SCALE 3/8" = 1' -0" n � m DEMOLITION SECTION B —B SCALE 3/8" = 1' -0" (E) 2-4x14 SAWN CROSSBARS TO REMAIN REMOVE EXISTING RAILIN6 ASSEMBLY CONSISTIN6 OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACH I N6 HARDWARE REMOVE EXISTING DECK BOARDS, DECK PI 61 STRON&BACKS, AND ALL ATTACH I N6 HARDWARE GL (E) 12" DIA. SAWN PIER TO REMAIN (TYP.) (E) 8 -3/4" x 38 -1/2" 6LULAM 61RDER TO REMAIN (TYP. OF 2) (E) 6x8 SAWN DECK BEAM 4 BRACKETS TO REMAIN (TYP.) (E) CONCRETE ABUTMENT TO REMAIN (E) 12" PIA. SAWN PIER TO REMAIN (TYP.) REMOVE EXISTING RAI L I N6 ASSEMBLY CONSISTING OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE REMOVE EXISTING DECK BOARDS, DECK STRON65ACKS, AND ALL ATTACHING HARDWARE (E) 5 -1 /8" x 19 -1/2" 6LULAM GIRDER TO REMAIN (TYP. OF 2) (E) STEEL D I APHRA6M TO REMAIN (TYP.) W PI/P2 OVERALL EXISTING 5RID6E PLAN REMOVE EXISTIN6 RAILING ASSEMBLY CONSISTIN6 OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE i1 l II II REMOVE EXISTIN6 STAIR i I I I TREADS, STAIR RISERS, i i I I Iii AND ALL ATTACHING HARDWARE II --- - - - - -- II 1 -------- - - - - -- I (E) 5 -1 /8" x 18" 6LULAM STAIR STRINGER TO REMAIN (TYP. OF 2) n m DEMOLITION SECTION C —C SCALE 3/8" = 1' -0" SCALE I/8" = 1' -0" m m m m m DEMOLITION SECTION D —D A v m m m m SCALE 3/8" = 1' -0" REMOVE EXISTIN6 RAILING ASSEMBLY CONSISTING OF TOP RAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHIN6 HARDWARE REMOVE EXISTIN6 STAIR TREADS, STAIR RISERS, AND ALL ATTACHING HARDWARE (E) 3 -1/8" x I11-1/2" 6LULAI LANDING BEAM TO REMAI (TYP.) (E) 4x8 SAWN LAND I N6 BEAM TO REMAIN (TYP.) DEMOLITION SECTION E —E SCALE 5/8" = 1' -0" REMOVE EXISTING RAILING ASSEMBLY CONSISTIN6 OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACH I N6 HARDWARE (E) GRADE (E) CONCRETE RAMP TO REMAIN (TYP.) 5teve 5enzinc3 Architect G -17985 12403 fredericksburg sorotoga co I if orn is to I 408 805 1528 email Steve@5enzorch.Com Webs i to : 5enzorch .com OWNERSHIP AND USE OF DRA104IN65 All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submisslon or dietribution to meet official regulatory requirements or for other purposes in aonnection with the Project is not to be conetrued as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. �v • Ho. 1 TABS esq. 4R/90 /2019 Renovations to Klwood Park Pedestro ion 5r idge Saratoga, Ca for: City of Saratoga 1 5117 Fru i tvo 1 e Ave. Saratoga, Co date: 1/15/14 scale: NOTED drawn log: SMS job no. 140(0 sheet A;'�� 112 1 of 10 shts 11 �J II REMOVE EXISTING RAILING ASSEMBLY CONSISTING OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE ING EXISTING G TO REMAIN �a !y / a DING REMOVE EXISTING RAILING ASSEMBLY CONSISTING OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE A. THIS WORK SHALL COMPLY WITH ALL 2015 CBC, CMG, CPC, GEC, CALIFORNIA ENERGY CODE, AND CALIFORNIA RESIDENTIAL CODE, AND ALL OTHER REGULATIONS AS AMENDED TO DATES APPROVED BY THE CITY OF SARATOGA. B. THE CONTRACTOR SHALL VERIFY THE LOCATION OF ALL EXISTING UNDERGROUND UTILITIES PRIOR TO EXCAVATION. G. THE CONTRACTOR SHALL MAINTAIN, KEEP IN SERVICE, AND PROTECT AGAINST DAMAGE, ALL EXISTING UTILITIES AND CITY SERVICES DURING CONSTRUCTION. D. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONARY MEASURES TO PROTECT THE PURL I G, AND ADJACENT, PROPERTIES FROM DAMAGE THRLOUGHOUT CONSTRUCTION. E. IF THE CONTRACTOR FINDS ANY LACK OF INFORMATION H 4 H ♦ ii b \\ O a\ a N P DISCREPANCY, AND /OR OMM I SS I ONS IN THESE DRAWINGS, OR IF b b H H b O a a a a a I h ii b N ♦ a a a a a a �i h b I ♦ h a 0 a \\ O a � a N 4 N 4 H N V N \` THE CONTRACTOR IS UNCLEAR AS TO THE DRAWINGS I MEANING EXISTING GONGRE LANDING AND /OR INTENT THE CONTRACTOR SHALL CONTACT THE N ♦ ♦ a ♦ N b i " N N b ♦ a N 0 a ` ' \ a a a a a � TO REMAIN p\ ARCHITECT AT ONCE FOR INTERPRETATION AND/OR b h a a ry a a a P CLARIFICATION BEFORE PROCEEDING WITH THAT PORTION OF THE WORK. IF ANY SUBCONTRACTOR FINDS ANY LACK Or— INFORMATION, DISCREPANCY AND /OR OMMISSIONS IN THESE DRAWINGS OR IF ANY SUBCONTRACTOR 15 UNCLEAR AS TO THE � as °a a" as `� a\ c i DRAWI NGS' MEAN I NG AND/OR INTENT, THAT SUBCONTRACTOR N% SHALL CONTACT THE GENERAL CONTRACTOR, WHO SHALL THEN II \\ a a a a a ;" " ° as aaa "aa as as aaa CONTACT THE ARCHITECT AT ONCE FOR INTERPRETATION AND /OR CLARIFICATION BEFORE DIRECTING THE SUBCONTRACTOR TO PROCEED WITH THAT PORTION OF THE ♦9 o "a as aaa �. `o\ �\a p c ' REMOVE EXISTING DECK °� a °`„ as o F. NO CHANGES, MODIFICATIONS, OR DEVIATIONS SHALL BE MADE a a a a N \\ J REMOVE EXISTING RAILING \F, BOARDS, DECK STRON65AGKS, a`a " ", "aa U" ASSEMBLY CONSISTING OF TO AND /OR FROM THE DRAWINGS AND/OR SPECIFICATIONS ` AND ALL ATTACHING �a, '" a° a "a 'u WITHOUT FIRST SECURING WRITTEN PERMISSION FROM THE a N a a J TOP RAIL, HANDRAIL, HARDWARE a� aaa :aa a �„ `av�, , PICKETS, SUPPORT POSTS, ARCHITECT AND THE OWNER. % "® aaa .a a \ \� °r a�\ AND ALL ATTACHING "a\ 0 •�a a Pa ° ` , HARDWARE ,a ea % G. THE CONTRACTOR SHALL PROMPTLY AND LEGALLY REMOVE " a ALL ACCUMULATED DEBRIS DAILY, SHALL PROTECT ALL EXPOSED PORTIONS OF THE WORK FROM WEATHER ELEMENTS, SHALL AVOID OVER — LOADING THE STRUCTURE WITH CONSTRUCTION MATERIALS, AND SHALL SECURELY STORE ALL ITEMS TO BE USED FOR AND IN THE CONSTRUCTION OF THE a va as o :v :v v O J - aa "�� ``a REMOVE EXISTING RAILI as ` as pN \aa r` aaa "� N♦° J ASSEMBLY CONSISTING OF TOP RAIL HANDRAIL, EX 1 571 NG BRI = �6E FLAN AN _ BOA 7H FOR- 1 ON v PICKETS, SUPPORT POSTS, , %' ;" �'" a� �a' ;% ;° y H " SCALE 5116 — I —O AND ALL ATTAGHIN6 HARDWARE NOTE: REMOVE EXISTING LIGHT FIXTURE5 WHERE N h� �i i h ii ii h 7 h b N 4 N h H ��n of rw&i ENCOUNTERED IN THE FIELD LANDING REMOVE EXISTING DECK BOARDS, DECK STRONGBAGKS, AND ALL ATTAGHIN6 HARDWARE REMOVE EXISTING STAIR TREADS, STAIR RISERS, AND ALL ATTAGHIN6/ SUPPORTING HARDWARE REMOVE EXISTING RAILING ASSEMBLY CONSISTING OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTAGHIN6 HARDWARE O 0 REMOVE EXISTING RAILING ASSEMBLY CONSISTING OF TOP RAIL, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTAGHIN6 HARDWARE EX I STI NCB PLAN - NOR7H POR71 ON NOTE: REMOVE EXISTING LIGHT FIXTURES WHERE ENCOUNTERED IN THE FIELD SCALE 5116" = 1' -0" 5teve 5enzinc3 Architect G -17985 12403 Fredericksburg sorotoga co I iFornio to I 408 805 1525 email Steve@Benzorch.com Website: Benzorch.com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submisslon or dietribution to meet official regulatory requirements or for other purposes in aonnection with the Project is not to be conetrued as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. Ho. 1 Tgas 1bqL4R/90/2019 X ST NC /DEM® 5RID67E PLANS Renovations to Klwood Park Pedestro ion 5r idge Saratoga, Ca for: City of Saratoga 1 5'1"1'1 Fru i tvo 1 e Ave. Saratoga, Co STAIR DOWN F I 1 II LEVEL BRIDGE SPAN I I II date. ---------- - - - - -- ----- - - - - -- -------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- - - -- - - -- 0 scale: NOTEID 11 11 O EX I STI N6 — CONCRETE TO REMAIN drawn log: SMS job no. 140(0 Sheet PI /P2 - -- 61 — - CL -- (E) CONCRETE STAIRS A-TT-ACH��ENT r;�ETAIL A 5 RON6;5AC.,1%% (N) 3x12 SAWN WOOD DECK BOARDS (TYP.) (N) 5116" VIA. x 4" LA6 BOLT - 2 PER BOARD O EACH DECK BEAM (E) 8 -3/4" x 55 -1 /2" 6LULAM 61RDER (N) 3x6 SAWN DECK STRON65ACK LAID A - ACHM N � L A SEAM 114 (N) 3x12 SAWN WOOD DECK BOARDS (TYP.) (N) 5116" VIA. x 4" LA& BOLT - 2 PER BOARD ® EACH DECK BEAM (E) 8 -3/4" x 35 -1/2" 6LULAM 61RDER (E) 6x8 SAWN VECK BEAM 8 BRACKETS (TYP.) 5teve, 5enzin(? Architect G- 1'1985 12405 Fredericksburg sorotoga co 1 if orn is to 1 408 805 1328 email Stovo@Bonzorch.com lNobsito: Bonzorch.com OWNERSHIP AND USE OF PRAAIN65 All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other, project. Submission or distribution to meet official regulatory requirements or for other purposes In eonneation with the Project is not to be construed as publication in derogation of Steve Bening - Architect, common law copyright or other reserved rights. M Sad Ac xo. t 1q" sexp. �isoi.ots Renovations to Klwood Park Pedestraion Bridge Saratoga, Co for: City of Saratoga 13'7'1'1 Pru i tvo 1 e Ave. Saratoga, Co date: 1/15/14 sco 10: NOTEfl drawn by: SMB job no. 1406 sheet A5 of 10 shts r N � Al Z (N) CONTRASTING WARNING STRIPE AT TOP OF RAMP 3" WIDE, YELLOW COLOR, SL I P- RESISTANT FINISH (N) GONTRASTINC� -� WARNING STRIPE AT TOP OF RAMP 3" WIDE, YELLOW COLOR, SLIP- d RESISTANT FINISH o 0 o °nO all 0 O II O (N) CONTRASTINCr- WARNING STRIPE AT TOP Or- STAIRS - S" WIDE, YELLOW COLOR, SLIP - RESISTANT FINISH (N) 4x14 STAIR TREADS - FIELD -RIP TO FIT (N) CONTRASTING - WARNING STRIPE AT BOTTOM OF STAIRS - 3" WIDE, YELLOW COLOR, SLIP -RES 1 STANT FINISH (N) 2x3 P I GKETS BOLTED TO GLULAM (TYP.) (N) 4x4 MAIN SUPPORT POSTS BOLTED TO GLULAM (TYP.) a..........\ a. W000)EN RAMPS SECTIONS SHALL BE 71REA`7=D W 1 TH A NON -SKID GOAT 1 NG - FOLLOW MANUF INSTALLATION INSTRUCTIONS. PROTECT RAILING =CURING APPLICATION 4 POWER WASHING (N) 3x 12 SAWN WOOD DECK BOARDS (TYP.) (E) 12" PIA. SAWN PIER (E) GO NC LANDING (E) CONCRETE LANDING (N) CONTRASTINC- WARNING STRIPE AT BOTTOM OF RAMP - 3" WIPE, YELLOW COLOR, SLIP-RESISTANT FINISH (TYP.) (N) CONTRASTING WARNING STRIPE AT TOP OF RAMP YELLOW COLOR, SLIP -RES I STANT FINISH �000 (N) GONTRASTI N WARNING STRIPE AT TOP AND BOTTOM OF STAIRS -_ %'o WIDE, YELLOW COLOR, SLIP -RES 1 STANT FINISH (TYP.) Steve 5,erizirie PIER. C,,ON57R�C,7ION N07E5 Architect o-nges (N) 5x12 SAWN WOOD DECK BOARDS (TYP.) (N) CONTRASTING WARNING STRIPE AT TOP OF RAMP 3" WIDE, YELLOW COLOR, SLIP - RESISTANT FINISH 0 (E) CONCRETE RAMP (E) CONCRETE LANDING FR®F05 r;� I :�& Fla-AN - S®U7H F® 7 ®N 04 (E) CONCRETE RAMP (E) CONCRETE LANP I NG (E) 12" DIA. SAWN PIER (TYP.) (E) CONCRETE (E) 12" DIA. SAWN PIER STAIRS (TYP.) (N) CONTRASTING WARNING STRIPE AT TOP OF RAMP - 3" WIDE, YELLOW COLOR, SLIP -REST STANT FINISH (N) 2x3 PICKETS BOLTED TO GLULAM (TYP.) (N) 4x4 MAIN SUPPORT POSTS BOLTED TO GLULAM (TYP.) SCALE 5/16" = 1' -0" 117 oil Zoo 0311111111111111 Iliiii,iiii�-PI (E) 8 -3/4" x 38 -I/2" (N) 4x4 MAIN SUPPORT POSTS BOLTED TO GLULAM (TYP.) GLULAM GIRDER (TYP.) (N) 2x3 PICKETS BOLTED TO- GLULAM (TYP.) (N) 2x3 PICKETS BOLTED TO- E) x 35 -1 /2'l GLULAM (TYP.) GLULAM GIRDER (TYP.) (N) 4x4 MAIN SUPPORT POSTS BOLTED TO GLULAM (TYP.) 115 A. THIS WORK SHALL COMPLY WITH ALL 2013 CBC, CMG, CPC, GEC, CALIFORNIA ENERGY GORE, AND CALIFORNIA RESIDENTIAL GORE, AND ALL OTHER REGULATIONS AS AMENDED TO DATES APPROVED BY THE CITY OF SARATOGA. B. THE CONTRACTOR SHALL VERIFY THE LOCATION OF ALL EXISTING UNDERGROUND UTILITIES PRIOR TO EXCAVATION. G. THE CONTRACTOR SHALL MAINTAIN, KEEP IN SERVICE, AND PROTECT AGAINST DAMAGE, ALL EXISTING UTILITIES AND CITY SERVICES DURING CONSTRUCTION. D. THE CONTRACTOR SHALL PROMPTLY AND LEGALLY REMOVE ALL ACCUMULATED DEBRIS DAILY, SHALL PROTECT ALL EXPOSED MATERIALS FROM WEATHER ELEMENTS, AND SHALL SECURELY ENCLOSE THE CONSTRUCTION STAGING AREA AT THE END OF EACH DAY'S WORK. E. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONARY MEASURES TO PROTECT THE PUBLIC, AND ADJACENT, PROPERTIES FROM DAMAGE THRLOUGHOUT CONSTRUCTION. F. ALL LAG BOLTS SHALL BE "BRONZE STAR EXTERIOR STAR -DRIVE WOOD SCREWS" BY SCREW PRODICTS, INC. U.O.N. G. PRE -DRILL ALL NON - SELF - TAPPING LAG -SCREW LOCATIONS TO ENSURE THAT SPL 1 TT 1 NG DOES NOT OCCUR IN ANY WOOD MEMBERS INVOLVED IN ATTACHMENT. H. ALL HEX BOLTS, DOCK WASHERS, AND NUTS SHALL BE STAINLESS STEEL, RATED FOR EXTERIOR USE. 266 Wildcat Rd, Toronto, ON M3J 2115 Canada Ptxum: (416) 667 -1788 Fax: (416) 667 -1783 sales@noskidding.com www.noskidding.coni or call us Toll Free at 1-800- 375-0571 We warehouse within the U.S. for our U.S. customers Produlel De vriptioll 11- n—eud. -d Primus • A tough, one part, moderate duty anti slip coating suitable for a variety of interior and Metal: Anti Rust Metal Primers exterior applications. Galvanizing: Galvanized Metal Primer • No Skidding" Super Acrylic High Profile One Part also resists weathering, abrasion Masonry f Wood 1 Concrete & Weathered and mild chemicals. Asphalt: No primer required • Significantly reduces the chances of slipping, although this product cannot totally prevent the possibility of slipping. ltt•r•awnmrnds•d Appbralion • Low odour and low VOC. Brush or Low Pile Roller: Recommended Spray: Not recommended • Soap & water cleanup. lhrr I:ulsrr>; Other Not. recommended . Light Gray 973()1 . Red 97302 . Black 97303 . Brown 97304 Appileariun Temperature . Beige 97305 . Handicap Blue 97306 . Yellow 97308 . Tntable White 9731)9 Minimum: SWF (Maximum: 90 °F . Green 97313 Itet•ouuur•nded t. - =..- Siorage Tt4upe.ranirr- • Suitable for use on walkways, steps, ramps, locker mom floors, boat docks, around Minimum: 35 °F Maximum: 120 °F pools, steps, ramps, tennis courts and a variety of other interior and exterior concrete, wood and metal surfaces that have been properly prepared - Drying Time I Cunt! Condirul�0 • This product is not for use in areas where it will be underwater, it is also not far use on Tack Free: 2 Hours To Recoat: 18 -24 garage floors Or other areas of wheeled vehicle traffic. Hours • Do not mix with oil colours, other paint products or solvents. Hard: 7 -14 Days Finish: Textured Flat Vehicle: Acrylic Resin Formulation: Lead Chromate and Mercury free l"rarLtral Coverage I lnsiral Uala 100 -125 sq. fl-Igal. (Depending upon the porosity of the substrate] Gloss Rating: Flat Viscosity: 125 -130 K.U. Percent Solids: Weight 53.9±2.09fk Volume - 45.7±2.0% Het Wt. per Gal: 1Z&±0251slgal Ililuliwi VOC Category: 2.1 lbsfgal (259 gramsffdre) Flash Point: 158 °F Closed Cup Not normally recommended. If necessary, use small amounts of clean water S uirfilCP Preparation & Aillliivation i1iLatrincliono • All surfaces nnust be clean and free of dust, dirt, grease, mildew, soap residue, loose Recommended F'ihn'l'liickiir.,, Pf•r goat paint, glue size and any other foreign matter. For best results, the cause of any previous Wet: 12.8 -16.0 mils Dry: 5.0 -8.0 mils paint failure should be corrected before repainting. • New masonry surfaces should age 30 days before being coated, Concrete that is new, 'Clean up with soap and water smooth troweled, or suspected of being treated with chemical deacers needs to be etched Packaging K Distribution with a 10% solution of muratic acid and allowed to thoroughly dry before painting. Freight Class: Non - Flammable Paint Glossy surfaces should be dulled with fine sandpaper to ensure proper adhesion- Unpainted metal surfaces must be primed with metal primer before coating. Unpainted Available upon request + Floor is dry to walk on after 24 hours under good drying condifion.s. • Pressure Treated Wood: Power wash thoroughtyto remove oils in the wood before application. PLEASE READ AND FULLY UNDERSTAND LABEL AND MSDS BEFORE USING. r� "� + �X ISSWUld��� 4nportant Shcefs and mamd-acarrers only odigation shag be b replace such quantity of the pmdud pmwd to be del _4ue Nedner seller — manuraotumr st ar be liable fen any ayery loss er d age, daect w w— q—tol, ansmg out a Me u of www.noskidding.com erthe Inab3ity to rose the pmd=. serwe,e wg, user shag determine the subbility d the product for the intended use. and :he user assr•res all risk and liabiity whalsoesce , c«irredw Iherewth. No slateuent d reD w— rdaeon not c 6t a cl '66 Wildcat Rd, Toronto, ON M3J 2145 Canada -_ _ n shall ha any force or effect uiiess in an agn -ment signed by Difi—s Df the seller and mxiuiactwe . Buyer assumes Phone: (416) 667 -1788 Fax: (416) 667 -1783 rsk are liability assadmed wish disposal. No Skidding' products are in use anwxrd the world in hotels, warehouses, factories, shopping mans, public sales @noskidding.eom www.nosiddding.com transit systems, airports, hospitals and senior care, office complexes, restaurants, daycare, schods, Rhhess or cog us TO Free at 1-800„75 -13571 cobs, gwem nt and mintary facilities. we warehouse within the U-S. 1- our U.S. c— toners ND skiddine is a registered t tidemark d N. SkddiW The most complete range of slip injury prevention products in the World. Pn duue, Inc. Tnrorsto Cam=^'_ 6.8.O.fi, SCALE 5116" = I' -O" (N) 3x12 SAWN WOOD DECK BOARDS W/ 1 /5" SPACE BETWEEN BOARDS FOR SEASONAL EXPANSION (TYP.) p Al z � I 1 i I:240B frederiCk�burc� Saratoga californis to I 408 805 1 328 email Steve®Benzarch.com Web5ite: Benzarch.com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Benzing - Architect are and shall remain its property. They are to be used only with respect to this Project and are not to be used on any other project. Submission or distribution to most official regulatory requirements or for other purposes in connection with the Project Is not to be construed as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. `vim •� to . ®@ ^�C �y�6 tit, O exp. dlieoiso 1 5 Renovations to Wllwood F a r k, f0edestroion Bridge Barotoil Ca for: City of �arato�a 15'777 Fruitvole Ave. Baroto (@a, Ca REVISIONS: 3/3/14 - RAILING LOCATION date: 1/15/14 Scale: NOTr==) drawn by : SMB job no. 140 sheet A 6 of 10 shts If v 01 0- FL BRIDGE SECTION A -A s I n 0 SCALE 5 15" = 1' -0" ND v � RAMP SECTION B -B SCALE 5 18" = 1' -0" (E) 2 -4x12 SAWN CROSSBARS (N) DECK BOARDS, DECK STRONGBACKS, AND ALL ATTACHING HARDWARE (E) 12" PIA. SAWN PIER (TYP.) (E) 5 -5/4" x 55 -1/2" GLULAM GIRDER (TYP. OF 2) (E) 6x8 SAWN DECK BEAM BRACKETS (TYP.) (E) CONCRETE ABUTMENT (E) 12" PIA. SAWN PIER (TYP.) (N) RAILING ASSEMBLY CONSISTING OF 3x8 TOP $ BTM. RAILS, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE (TYP. BOTH SIDES) (N) DECK BOARDS, DECK STRONGBACKS, AND ALL ATTACHING HARDWARE (E) 3 -I /8" x I01-1/2" GLULAM GIRDER (TYP. OF 2) (E) STEEL DIAPHRAGM (TYP.) NOTE: DO NOT ATTACH BRIDGE DECKING TO (E) STEEL DIAPHRAGM (TYP.) BRIDGE RAILING ELEVATION FROM BRIDGE INTERIOR 51-61, IA— ° ° ICI n I I I I n n n n n F ° ° �°1�°lnnnn� 7' -8" (N) 5x8 TOP RAIL l i ° °I i n n I I I I I 1 I I I I ® - - --- I ® ° ° ° - -- I ° I P. ------------------ I ` ° ----- - - - - ° 1 - -- --------- ------------ SIM. ----------------------------------------------------------- 10 TYP. 1 (E) S -1 /8" x 141-1/2" GLULAM GIRDER (E) 12" DIA. SAWN PIER (TYP.) RAMP RAILING ELEVATION FROM EXTERIOR 116 °1 1 °1 n n n BOLTED TO GLULAM (TYP.) SCALE 5 /8" = 1' -0" a °1 1 °1 n 51-61, ��otnr I I o ° 1IJ Lo (b -------------- ------ 0 0 0 -------- - - - - -- ® - --------- - - - - -- ° (N) 2x3 - - _ _ PICKETS BOLTED TO RAILS (N) Bx8 BTM. RAIL (N) 4x4 MAIN SUPPORT POSTS BOLTED TO GLULAM (TYP.) SCALE 5 /8" = 1' -0" Steve Serlzr(? Architect G- 1'1985 1 403 fredericksburq Saratoga ca I i f orn is to I 408 805 1328 ema i I 5tevec) 5enzorch .corn Website: 5enzarch.com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Bonzing - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submission or distribution to moat official regulatory requirements or for other purposes in connection with the Project is not to be construed as publication in derogation of Steve Bening - Architect, common law copyright or other reserved rights. O xo. I If dies row. diisoisots ELEVA70N5 Renovations to Ali I wood Ford Fedestroion 5rid(?e Saratoga, Co for: City of Saratoga 15 -771 Fru i tva l e Ave. Saratoga, Ca REVISIONS: 3/3/14 - RAILINO LOCA710N date: 1/15/14 sca 10: N07E=) drawn log: SM5 job no. 1406 sheet A��7 of 10 shts s �r P s 1 c( g � V � STAIR SECTION C-C SCALE 3/S" = 1' -0" (N) RAILING ASSEMBLY CONSISTING OF 3x8 TOP 4 BTM. RAILS, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE (TYP. BOTH SIDES) (N) 4x14 DECK STAIR TREADS, Ix8 STAIR RISERS, AND ALL ATTACHING HARDWARE (E) 3 -1 /8" x IS" GLULAM STAIR STRINGER (TYP. OF 2) m m m n lQ LANDING SECTION P -P v M m m J (A SCALE 3/8" = 1' -0" (N) RAILING ASSEMBLY CONSISTING OF 3x8 TOP 4 BTM. RAILS, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE (TYP. BOTH SIDES) (N) DECK BOARPS, DECK STRON65ACKS, AND ALL ATTACHING HARDWARE (E) 3 -1/8" x I41-1/2" GLULAM LANDING BEAM (TYP.) (E) 4x8 SAWN LANDING BEAM (TYP.) I� II I I I I r -LT I I � I �I Il STAIR RAILING ELEVATION C -C SIM. TYP. I 117 II I I II I I I I 3/S" TYP. LN Q e I I I e e e e e 10 � e e e e Q I o 0 o I o I LANPIN6 RAILING ELEVATION D -P SCALE 3/8" = 1' -0" SCALE 3/8" = 1' -0" (N) 3x8 TOP RAIL TOP RAIL 12 SAWN CROSSBARS CIA. SAWN PIER (TYP.) PICKETS BOLTED TO RAILS PIA. x 1 -1 /2" LAG BOLT BTM. RAIL MAIN SUPPORT POST BOLTED TO STRINGER (TYP.) (E) 3 -1 /8" x IS" GLULAM STAIR STRINGER (TYP. OF 2) (N) 2x3 PICKETS BOLTEP TO RAILS (E) 12" PIA. SAWN PIER (T1'10.) (E) 3 -1 /8" x 141-1/2" GLULAM LANDING BEAM (TYP.) (N) 4x4 MAIN SUPPORT POST BOLTED TO GLULAM (TYP.) (N) 3x8 BTM. RAIL 5teve' 5enzing Architect G- I"10185 12405 f reeler icksburg sorotoga co I if orn is to I 408 805 1528 email Steve @$enzorch.com Webs ite : 5enzorch.corm OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve 6enzing - Architect are and shall remain Its property. They are to be used only with respect to this Projeat and are not to be used on any other projoct. Submission or distribution to meet official regulatory raquirements or for other, purposes in connection with the Project is not to be construed as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. ♦�► M • N .V a NO. I7q*9 ow. t /90 /20ts L VAi ON5 Renovations to K 1 wood Park Pedestroion 5ridge Saratoga, Co for: City of Saratoga 15'1'7'1 Pru i tvo 1 e Ave. Saratoga, Co date: 1/15/14 Scale: NOTEfl drawn by : SM5 job no. 1406 Sheet A5 of 10 shts (N) RA I L I N6 ASSEMBLY cONSISTIN6 OF Bxa TOP 4 BTM. RAILS, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACHING HARDWARE (TYP. BOTH S I DES) (E) GRADE (VARIES RELATIVE TO RAMP) (E) CONCRETE RAMP CONCRETE RAMP / RAISED LANDING SECTION E -E SCALE 3/8" = 1' -0" CONCRETE STAIR 4 RAMP SECTION F -F SCALE B /a" = 1' -0" (N) RA I L I N6 ASSEMBLY CONSISTING OF 5xa TOP $ BTM. RAILS, HANDRAIL, PICKETS, SUPPORT POSTS, AND ALL ATTACH I N6 HARV WARE (TYP. BOTH SIDES) (N) 4x14 DECK STAIR TREADS, Ixa STAIR RISERS, AND ALL ATTACHIN6 HARDWARE (E) GRADE (E) CONCRETE RAMP I I I I I L CONCRETE RAMP RAILING ELEVATION E -E CONCRETE STAIR RAILING ELEVATION F -F (N) Bxa TOP RAIL (E) 12" DIA. SAWN PIER (TYP.) (N) 318" PIA. x 1 -1/2" LA6 BOLT (TYP.) (N) 4x4 MAIN SUPPORT POSTS BOLTED TO 6LULAM (TYP.) (N) 2x5 PICKETS BOLTED TO RAILS (N) 5x5 BTM. RAIL (E) CONCRETE STAIRS (E) CONCRETE LANDING SCALE B /8" = 1' -0" I a' -a" (E) CONCRETE (E) 2 -4x 12 SAWN CROSSBARS (E) 12" VIA. SAWN PIER (TYP.) I I 1 I I 1 --------------------- J I I I I I I I (E) CONCRETE LAND I N6 I I I I I I I I I I I L SCALE 3/8" = 1' -0" I I I I I I I I I I I I I L CONCRETE RAMP RAILING ELEVATION F -F SCALE 5 /a" = 1' -0" 5teve' 5enzing Architect G- I"10185 12405 f reeler icksburg sorotoga co I if orn is to I 408 805 1528 email Steve @5onzorch.com Webs ito : 5onzorch.corm OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve 6enzing - Architect are and shall remain Its property. They are to be used only with respect to this Projeat and are not to be used on any other project. Submission or distribution to meet official regulatory raquirements or for other, purposes in connection with the Project is not to be construed as publication In derogation of Steve Senzing - Architect, common law copyright or other reserved rights. ♦�► M • r� .V a A .L r, rw.17q*9 ow. t /90 /20ts S CT 10N5 4 RAILINS L VAi ON5 Renovations to K 1 wood Park Pedestroion 5ridge Saratoga, Co for: City of Saratoga 13'1'7'1 Pru i tvo 1 e Ave. Saratoga, Co date: 1/15/14 Scale: NOTEfl drawn by : SM5 job no. 1406 sheet A, ste,\,Ille 5erlzine G- I'Ig85 12405 Fredericksburg saratoga cal ifornia to 1 408 805 1328 email Steve@Zenzorch.com Website: Benzarch.Com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Senzing - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submission or distribution to most official regulatory requirements or for other purposes In connection with the Project is not to be construed as publication In derogation of Steve Senzing - Architect, common law copyright or other reserved rights. O No. 1'7dilas Cxp.M /80/2015 r;)7A L5 Renovations to Ailwood Fork Fedestraion Bridge Saratoga, Ca for: City of Saratoga 15 -7-7i Fru i tva l e Ave. Saratoga, Ca REVISIONS: 3/3/14 - RAILING LOCA710N date: 1115/14 scale: 'N07Er�) drawn log: SMB job no. 1406 sheet of 10 Shts (N) 1 -1/2" DIA. MTL. HANDRAIL W/ FULLY - WELDED SPACER AND FLANGE ANCHORED TO TOP RAIL W/ 2" LAG BOLTS - MAXIMUM DIAMETER TO FILL FLANGE 6�2 6/2 ANCHOR HOLES - FILL ALL HOLES IN FLANGE - 3 SCREWS /HOLES MIN. (N) 3x8 TOP RAIL (N) 3x8 TOP RAIL (N) 3/8" DIA. x 5 -1/2" LAG BOLT ~ 5116" DIA. x 3 -1/2" LAG BOLT (N) 3/8" DIA. x 5" CARRIAGE BOLT COUNTERSINK BACK SIDE o ' I I I I I I I I I I (N) 4x4 MAIN SUPPORT POST Z (N) 2x3 PICKET z (N) 4x4 MAIN SUPPORT POST (N) 3x8 TOP RAIL n In n d (N) 2x3 PICKETS BOLTED TO RAILS W/ r - - - - 5/16" DIA. x 3 -1/2" LAG BOLT ® TOP $ (N) 3x8 BTM. RAIL .0 .0 BOTTOM (TYP.) N) 5/16" DIA. x 6" LAG BOLT tt1 (N) 3/8" DIA. x 8" LAG BOLT m o o Do tg 0 0 (N) 2"x5.5" SPACER N 2"x 5.5" BTM RAIL m 13 (N) 4x4 MAIN SUPPORT POSTS BOLTED (N) 3/8" DIA. x 5 -1/2" LAG BOLT TO GLULAM W/ (N) 3/8" DIA. x 5 -1/2" (N) 3/8" DIA. x 8" LAG BOLT OO LAG BOLT (g) TOP 4 BOTTOM (TYP.) \ m tn- - In ° d ° (N) 3/5" DIA. x 7- I /2" HEX BOLT W/ WASHER ° SET IN EPDXY (N) 3/5" DIA. x 7- I /2" HEX BOLT W/ WASHER d SET IN EPDXY (E) 8 -3/4" x 38 -I/2" GLULAM GIRDER (E) 8 -3/4" x 38 -I/2" GLULAM GIRDER (E) GRADE (VARIES RELATIVE TO RAMP) a (E) CONCRETE RAMP SEE DETAIL 4/A10 FOR ADDITIONAL NOTES SEE DETAILS 447/A10 FOR ADDITIONAL NOTES 7� C,,AL� �0NC-,, 7 RA F 71,� CIIAL 5 r;�6 A L I 6; 7� C,,AL� 5 r;�6 L I IS 7'� C-,,AL 5 r;�S L IS � E7AI I A N 5 J F1= 0 7 1=057 :;) 7 A L F E -7 t:;� 7 L I S J F F O 7 F'057 :� T A L N.T.S. N.T.5. N.T.S. N.T.S. (N) 1 -1/2" DIA. MTL. HANDRAIL W/ FULLY - WELDED 6Y2" SPACER AND FLANGE ANCHORED TO TOP RAIL A/2" LAG BOLTS - MAXIMUM DIAMETER TO FILL FLANGE ANCHOR HOLES - FILL ALL HOLES IN FLANGE - 3 SCREWS /HOLES MIN. II IL m _ } (N) 4x4 MAIN SUPPORT POSTS BOLTED N N TO GLULAM W/ (N) 3/5" DIA. x 5 -1/2" (N) 3x8 TOP RAIL LAG BOLT (P TOP 4 BOTTOM (TYP.) 0 CEI (N) 5/16" DIA. x 3 -1/2" LAG BOLT _ (N) 3/8" DIA. x 5" CARRIAGE BOLT O O (N) 3x8 TOP RAIL 1�2 1�2 COUNTERSINK BACK SIDE (N) (N) 2x3 PICKETS BOLTED TO RAILS W/ (N) 2x3 PICKET (N) 4x4 MAIN SUPPORT POST 5 DIA. x 3 -I/2" LAG BOLT TOP BOO TT TOM (TYP.) r � r IN cn N (N) 3x8 BTM. RAIL z_ z_ (E) CONCRETE RAMP N N 1y N (N) 3x8 BTM. RAIL (N) 5/16" DIA. x 3 -1/2" LAG BOLT (N) 3/8" DIA. x 5 -1/2" LAG BOLT O o O %Q N Q ° (E) GRADE (VARIES RELATIVE TO ----------------- -- -- ° ° RAMP) 0 (N) 3/8" DIA. x 7 -1/2" HEX BOLT W/ _ ---------------- Qo ----------------------- -- 2 -DOCK WASHERS AND NUT - - -- (N) 3/8" DIA. x 7 -1/2" HEX BOLT W/ �o 2 -DOCK WASHERS AND NUT ----------- - - - - -- F- % (E) 3 -I /8" x I1-I/2" GLULAM GIRDER - - -� (E) 3 -1 /8" x Iq -I/2" GLULAM GIRDER -- SEE DETAIL 10 /A10 FOR ADDITIONAL NOTES SEE DETAIL 5/A10 FOR ADDITIONAL NOTES SEE DETAILS 548/A10 FOR ADDITIONAL NOTEP 7�FICAS C0 C,, 7 f= 7"� �AL RAMF RAILIN6 RAMF A 7"�l` SAL RAMP RAILINIS � ETAIL -7�FIC,,AL A N S J F F O 7 �= 0 5 7 L�) 7 A L F I C." -7 � T L A N 5 J 0 7 POST Z� 7 A L N.T.S. N.T.S. N.T.S. N.T.S. (N) 1 -1/2" DIA. MTL. HANDRAIL Al FULLY - WELDED 5�2" 5Y2" 0/2" 5 /V2" 0/ " FIELD - VERIFY STAIR POST AND SPACER AND FLANGE ANCHORED TO TOP RAIL W/ 2" PICKET SPACING WITH TREAD WIDTH fl LAG BOLTS - MAXIMUM DIAMETER TO FILL FLANGE ANCHOR HOLES - FILL ALL HOLES IN FLANGE - 3 5GREW5 /HOLE5 MIN. N (N) 4x4 MAIN SUPPORT POSTS BOLTED TO GLULAM W/ (N) 515" DIA. x 5 -1/2" (N) 3x8 TOP RAIL O LAG BOLT (D TOP 4 BOTTOM (TYP.) - (N) 5116" DIA. x 3 -1/2" LAG BOLT _ (N) 3/8" DIA. x 5 -I/2" LAG BOLT Do (N) (N) 2x3 PICKETS BOLTED TO RAILS W/ - @ 5116" DIA. x 3 -1/2" LAG BOLT TOP 4 :�< BOTTOM (TYP.) O (N) 4x4 MAIN SUPPORT POST O (N) 3x8 TOP RAIL 10" (N) 4" x 4'x 10" x 5116" STAIR -TREAD 12 SUPPORT BRACKET W/ 2 -3" x 3" x5/16" m m 2 5 "2 GUSSETS FULLY WELDED TO BOTH in 10 m !u r FLANGES. BRACKET SHALL BE -! �22 ANCHORED Al 3 -5116" x 2 -1/2" LAG BOLTS (P EACH FLANGE z y z (N) 4x 14 STAIR TREAD - FIELD RIP AS Do NECESSARY TO MATCH EXISTING (N) 4x14 STAIR TREAD - FIELD RIP AS — cV — CONDITIONS (N) 3x8 BTM. RAIL � O N ARY T MATCH I ECESS O TIN EX S G N N _ CONDITIONS � (N) 5/16" DIA. x 3 -I/2" LAG BOLT (N) 3/8" DIA. x 5 -I/2" LAG BOLT � 0 0 n (N) Ix8 STAIR RISER - FIELD RIP AS OO OO OO W = - m r o NECESSARY TO MATCH EXISTING N CONDITIONS @ (N) 3x8 BTM. RAIL 4 (N) 3/8" DIA. x 7 -I/2" HEX BOLT W/ � 0 2 -DOCK WASHERS AND NUT \ (N) 4x14 STAIR TREAD - FIELD RIP AS 4 (N) 3/8" DIA. x 7 -I/2" HEX BOLT W/ �o NECESSARY TO MATCH EXISTING (N) 4" x 4'x 10" x 5116" STAIR -TREAD SUPPORT 2 -DOCK WA5HER5 AND NUT CONDITIONS BRACKET W/ 2 -3" x 3" x 114" GUSSETS FULLY WELDED TO BOTH FLANGES. BRACKET SHALL BE ANCHORED (N) Ix8 STAIR RISER - FIELD RIP AS (N) 1x8 STAIR RISER - FIELD RIP AS NECESSARY TO MATCH EXISTING W/ 3- 5116" x 2 -I/2" LAG BOLTS EACH FLANGE NECESSARY TO MATCH EXISTING pNDITIIQN5 3 IS" �) 3-I/SQ x518" GLULAM STAIR STRINGER NOTES SEE DETAIL 61A10 FOR ADDITIONAL NOTES SEE DETAIL � /A10 FOR ADDITIONAL -I /8' x GLULAM STAIR STRINGER SEE DETAILS 64,I/A10 FOR ADDITIONAL NOTES 7"� F I �AL� 5TAIR T Ar;� SEES 7'� �AL STAIR RAILN6; 7'��= CAL 57AIR RAILIN6- 7'� CAL ST ALIN6 r;) TA L 7] L �'--- 7 r T L A N195 J F O 7 F 0 5 7 r;� 7 L N.T.S. N.T.S. N.T.S. N.T.S. ste,\,Ille 5erlzine G- I'Ig85 12405 Fredericksburg saratoga cal ifornia to 1 408 805 1328 email Steve@Zenzorch.com Website: Benzarch.Com OWNERSHIP AND USE OF DRAWINGS All drawings, specifications and copies thereof furnished by Steve Senzing - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submission or distribution to most official regulatory requirements or for other purposes In connection with the Project is not to be construed as publication In derogation of Steve Senzing - Architect, common law copyright or other reserved rights. O No. 1'7dilas Cxp.M /80/2015 r;)7A L5 Renovations to Ailwood Fork Fedestraion Bridge Saratoga, Ca for: City of Saratoga 15 -7-7i Fru i tva l e Ave. Saratoga, Ca REVISIONS: 3/3/14 - RAILING LOCA710N date: 1115/14 scale: 'N07Er�) drawn log: SMB job no. 1406 sheet of 10 Shts PI `I IU Z_ T I � 1 i i 0 II C 120 5tev/e 5erlzinC3 Architect G -17985 12403 Fredericksburg sorotoga co I if orn is to I 408 805 1528 email Steve@5enzorch.com Webs i to : 5enzorch .com OWNERSHIP ANn USE OF DRAWINGS All drawings, specification* and copies thereof furnished by Steve 6enzing - Architect or* and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submiselon or distribution to meet official regulatory requirements or for other purposes in eonneetlon with the Project Is not to be construed as publication In derogatlon of Steve Benzing - Arehitect, common law copyright or other reserved rights. �v • No. 1Iq&* IbqL4R/d0/201• PROPOSE L.C7R CAL. LAI 5 Renovations to Klwood Park Pedestro ion 5r idge Saratoga, Ca for: City of Saratoga 1 5'1"1'1 Fru i tvo 1 e Ave. Saratoga, Co date: 1/15/14 scale: NOTED drawn log: SM5 job no. 140(0 sheet OF 4 shts (N) WOOD PICKET (TYP.) (N) WOOD TOP RAI (N) WOOD SUPPORT (N) L 16HT FIXTURE 5LK'6 BTWN PICKS (N) ELECTRICAL JU CONNECT TO (E) E1 (N) WOOD BOTTOM (E) 3 -1 /8 "x IS" 6LU1 (E) 2 -4x12 SAWN CROSSBARS (E) ELECTRICAL JUNCTION BOX (E) WOOD SUPPORT MEMBER (N) L 16HT FIXTURE ATTACHED TO (E) SUPPORT MEMBER PER MFR. DIRECTI STAIR RAILIN6 I �=LAT-ARC,,H L16HT f= I XTU E Z�ETA I L N.T.S. I L16HT 1= I XTU E Z�ETA I L N.T.S. 121 (N) WOOD PICKET (TYP.) (N) WOOD TOP RA I L (N) WOOD SUPPORT POST (N) L 16HT FIXTURE ATTACHED TO (N) 5LK47 BTWN PICKETS (N) ELECTRICAL JUNCTION SO, CONNECT TO (E) ELECTRICAL WIRING (E) 8 -3/4 "x 38 -1/2" 6LULAM GIRDER � 5Ir;�ISE AILIN� L16HT �=IXTU E t;)ETAIL (N) WOOD PICKET (TYP.) (N) WOOD TOP RAI (N) WOOD SUPPORT (N) L 16HT FIXTURE 5LK'6 BTWN PICKE (N) ELECTRICAL JU CONNECT TO (E) E1 (N) WOOD BOTTOM (E) 3 -1 /6 "x 141-I/2" c N.T.S. � I�AMP A I l� I N& LI&Hi �=IXiURE r;�EiAlL 5te,ve, 5enzinc3 Architect G -17985 12403 Fredericksburg saratoga co I iFornio to I 408 805 1528 email Steve@5enzorch.com Webs i to : 5enzorch .com OWNERSHIP AND USE OF DRAWIN65 All drawings, specifications and copies thereof furnished by Steve Bening - Architect are and shall remain Its property. They are to be used only with respect to this Project and are not to be used on any other project. Submisslon or dietribution to meet official regulatory requirements or for other purposes in aonnection with the Project is not to be conetrued as publication In derogation of Steve Bening - Architect, common law copyright or other reserved rights. �v • Ho. 1 TgBS 1bqL4R/90/2019 LC,T CAL :�T LS Renovations to Klwood Park Pedestro ion 5r idge Saratoga, Ca for: City of Saratoga 1 5'1"1'1 Fru i tvo 1 e Ave. Saratoga, Co date: 1/15/14 scale: NOTED drawn log: SM5 job no. 140(0 sheet E �? OF 4 shts SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: Public Works Department CITY MANAGER: Dave Anderson PREPARED BY: Mainini Cabute DIRECTOR: John Cherbone Administrative Analyst II SUBJECT: Amendment to the West Valley Clean Water Program Memorandum of Understanding (MOU) RECOMMENDED ACTION: Approve an amendment to the West Valley Clean Water Program MOU between the Cities of Campbell, Los Gatos, Monte Sereno and Saratoga and the West Valley Sanitation District for the West Valley Clean Water Program and authorize City Manager to execute the same. BACKGROUND: In May 2012, the City of Saratoga authorized the City Manager to renew its West Valley Clean Water Program MOU with the cities of Campbell, Los Gatos, Monte Sereno, and the West Valley Sanitation District (WVSD). The MOU clarified and memorialized the existing structure of the West Valley Clean Water Program ( WVCWP), including the relationships that have evolved over two decades since the West Valley Cities first embarked on their cooperative endeavor to address storm water management responsibilities and legal requirements. The WVCWP was established in 1994 as part of the Storm Water Management Program Agreement between the City of Saratoga and the WVSD. The City of Saratoga entered into an MOU with Campbell, Los Gatos, and Monte Sereno to develop a coordinated cost - efficient Storm Water Management Program. The WVCWP is designed to ensure that the West Valley Cities are meeting requirements under the Federal Clean Water Act's National Pollutant Discharge Elimination System ( NPDES) Permit. The NPDES Permit is set forth and regulated by the State's Regional Water Quality Control Board, and currently applies to 76 Bay Area Co- Permittees, also known as the Municipal Regional Permit (MRP). The WVCWP supports the City's compliance with the provisions in the NPDES permit. The WVSD acts as the Fiscal and Administrative Agent responsible for processing payments and retaining contract employees, as well as for invoicing all cities for their proportional share of the program costs. Recently, WVSD informed the West Valley Cities that the billing cycle to pay the Santa Clara Valley Urban Run -off Program (SCVURPPP) costs and the State Waste Discharge costs are not Page 1 of 2 122 aligned with how the WVSD bills the cities. Currently, the WVSD charges the cities 50% of the program costs two times a year. The SCVURPPP and State bill WVSD, as the WVCWP's fiscal agent a larger percentage of the total costs at the beginning of the year. Consequently, the WVSD carry's the cost for several months until the cities pay the second half of the program costs to WVSD WVSD would like to amend the MOU and adjust the billing cycle so that it does not have to carry the negative balance until the next billing cycle. FISCAL IMPACTS: Saratoga's share of the program remains at 29.7% of the total program. The City has $224,000 allocated in FY 2014/2015 to provide Saratoga's share of its fiscal responsibility in the program which includes $85,500 in annual costs for SCVURPPP and State Waste Discharge Fee. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The Memorandum of Understanding between the four West Valley Cities and the West Valley Sanitation District would not be approved, and the City would need to provide an alternative regarding the management and compliance of the City's Storm Water Management Program. ALTERNATIVE ACTION(S): FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Amended Clean Water Program MOU June 2012 Signed MOU Page 2 of 2 123 AMENDMENT #1 TO MEMORANDUM OF UNDERSTANDING FOR IMPLEMENTATION OF THE WEST VALLEY CLEAN WATER PROGRAM THIS FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING PROVIDING FOR IMPLEMENTATION OF THE WEST VALLEY CLEAN WATER PROGRAM (WVCWP) (Amendment) is made and entered into by and between the cities of Campbell, Saratoga, Monte Sereno, and the town of Los Gatos, municipal corporations of the State of California, hereinafter collectively referred to as "The West Valley Cities," and the West Valley Sanitation District of Santa Clara County, a county sanitation district organized and existing pursuant to the Health and Safety Code of the State of California, hereinafter referred to as "District." All of the above mentioned entities are hereinafter collectively referred to as "Parties" or individually as "Party." RECITALS A. The Parties previously entered into that certain Memorandum of Understanding (MOU) which established certain terms and conditions relating to the implementation and oversight of the West Valley Clean Water Program (WVCWP). A copy of the MOU is attached hereto as Appendix A. Unless otherwise set forth herein, all terms shall have the meaning set forth in the MOU; B. The MOU provides for a semi - annual payment of annual assessment by members in two equal installment payments each fiscal year, to cover funding for proportionate share of WVCWP costs and individually incurred direct costs for fees and services; However, full payment for individually incurred direct costs (State Waste Discharge Allocation permit fees, participation in Santa Clara Valley Urban Runoff Program (SCVURPPP) and contract inspection service fees), typically occur within the first half of the fiscal year and exceeds cash flow balance provided by the first assessment installment payment; C. The Parties expect continued payment of direct costs and fees for service via this MOU D. The Parties therefore desire to modify the MOU's rate of semi - annual assessment invoicing to provide adequate cash flow to cover payment for direct service fees charged; E. The MOU Section 11 provides for this amendment, in writing and agreed to by signatories; NOW, THEREFORE, THE PARTIES TO THIS MOU DO AGREE TO THE FOLLOWING AMENDMENT: Replacement of Section 8 of the Agreement with modified text as follows: 8. WVCWP Costs The District will invoice all WVCWP agencies on a semi - annual basis for WVCWP costs, in July and January of each Fiscal Year, consistent with the annual budget approved by the WVCWP Management Committee, and consistent with the Cost Sharing Schedule as set forth in Attachment A. The July 2012 invoice, and each subsequent July invoice, shall be for 50% of shared program cost and 100% of Individual Expenses and Fees of the program costs as approved in the annual budget. The January 2013 invoice shall be for the remaining 50% of the first year's approved budgeted costs. Beginning with the January 2014 invoice and for each subsequent January invoice, the District shall provide the agencies with a reconciliation of actual 124 AMENDMENT #1 TO MOU FOR IMPLEMENTATION OF WVCWP program costs for the prior fiscal year and shall invoice the agencies an adjusted amount that takes into account the actual costs and payments for the prior Fiscal Year made by the District on behalf of the WVCWP as well as the actual payments made by the cities to the District. The District shall provide such detail as requested by the cities in its calculation of the January reconciliation invoice. The cities will also reimburse the District for its overhead and administrative costs as approved by the cities and incorporated in the annual WVCWP Budget. On or before August 1, 2012, the District shall provide an accounting to the parties of all funds being held by the District on behalf of the WVCWP and any outstanding charges and expenses incurred by the District on behalf of the WVCWP through June 30, 2012. The District shall provide appropriate documentation to the parties to support its accounting. Any remaining net fund balance shall be credited against the parties' obligations to the District. EXCEPT AS HEREIN MODIFIED, all remaining parts of the MOU, including any Amendments to the MOU remain intact and in the full force; IN WITNESS WHEREOF, the Parties hereto have executed this MOU on the date set forth beside their signatures, to be effective in Fiscal Year 2013 -14 (initial date: July 1, 2013). CITY OF CAMPBELL Date: Attest: By Anne Bybee, City Clerk TOWN OF LOS GATOS Date: Attest: By Shelley Neis, Interim Clerk CITY OF MONTE SERENO Date: Attest: By Andrea Chelemengos, City Clerk CITY OF SARATOGA Date: Attest: By Crystal Bothellio, City Clerk WEST VALLEY SANITATION DISTRICT Date: Attest: By Lesha Luu, Secretary to Board 2014- 0319_FINAL Draft-MOU Amendl.docx: 12/17/13 2 of 3 125 Mark Linder, City Manager Greg Larsen, Town Manager Brian Loventhal, City Manager Dave Anderson, City Manager Jon Newby, District Manager APPENDIX A Agreement Providing For Implementation of West Valley Clean Water Program, fully executed as of May 2012 2014 - 0319 _FINALDraft- MOUAmendl.docx:12 /17/13 Appendix 126 MEMORANDUM OF UNDERSTANDING FOR THE WEST VALLEY CLEAN WATER PROGRAM This MEMORANDUM OF UNDERSTANDING (MOU) is made and entered into this day of Maw, 2012, by and between the cities of Campbell, Saratoga, Monte Sereno, and the Town of Los Gatos, municipal corporations of the State of California, hereinafter collectively referred to as "The West Valley Cities ", and the West Valley Sanitation District of Santa Clara County, a county sanitation district organized and existing pursuant to the Health and Safety Code of the State of California hereinafter referred to as "District ". WHEREAS, in September, 1994, the West Valley Cities and the District entered into a Memorandum of Understanding for Storm Water Pollution Control Coordination (the "1994 MOU "); and WHEREAS, the coordinated storm water pollution control and management effort of the West Valley Cities and the District is now commonly known as the West Valley Clean Water Program (WVCWP); and WHEREAS, the West Valley Clean Water Program has been a successful and cost - effective means of cooperatively addressing storm water pollution control requirements and regulations within the West Valley Cities; and WHEREAS, the 1994 MOU, which established the basis for this multi- agency coordination through the WVCWP, will terminate on June 30, 2012; and WHEREAS, the West Valley Cities along with the County of Santa Clara, the Santa Clara Valley Water District, and other cities and counties in the region, are subject to continuing regulations for the control and management of stormwater pollution under a series of NPDES permits issued by the San Francisco Bay Regional. Water Quality Control Board (RWQCB), most recently as set forth in a Bay Area -wide Municipal Regional Permit (MRP); and WHEREAS, the West Valley Cities and the District wish to continue cooperating and coordinating municipal permit compliance and storm water pollution control efforts through the West Valley Clean Water Program, 1 127 NOW, THEREFORE, the parties to this MOU do agree to the fallowing: 1. Management Committee The West Valley Cities shall establish a Management Committee comprised of a senior level staff member from each city for purposes of overall management and coordination of the WVCWP. Unless otherwise designated by the respective City/Town Manager, said Management Committee representative shall be the Agency's officially designated and duly authorized Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) Management Committee Representative. The Management Committee shall be responsible for general oversight of the WVCWP and shall meet quarterly to review and monitor WVCWP performance. including budgetary compliance, and progress against annual program objectives. The Management Committee shall also be responsible for Program Administration and Personnel oversight as more fully described in Section 4 below. Meetings shall be held quarterly, generally in December, March, June and September, or at such other times as mutually agreed upon by the Management Committee. All decisions of the Management Committee, including rescheduling or cancelling of meetings, shall be by consensus or majority vote, if consensus is unable to be reached. 2. Technical Advisory Committee and Ad -Hoc Technical Committees The Management Committee may establish a Technical Advisory Committee and/or Ad- Hoc Technical Committees comprised of Agency staff representatives to meet on an as- needed basis to review program activities and assist with specific program implementation components. 3. Fiscal and Administrative Agent The West Valley Sanitation District will serve as the fiscal and administrative agent for the WVCWP on behalf of the participating cities. This responsibility includes processing all payments for expenditures on behalf of the program as authorized in the annual WVCWP budget, as more fully discussed in Section 5, Budget Development. The District shall invoice the cities for their proportional share of program costs as set forth in Section 8, WVCWP Costs, pursuant to the Cost Share Schedule as shown in Attachment. A. The District shall also provide 2 128 any WVCWP contract employees with salaries and benefits as recommended and approved by the Management Committee. 4. WVCWP Program Administration and Personnel The Management Committee may recommend contracting a WVCWP Program Manager and any other such staff as deemed appropriate and necessary for management of the WVCWP. The recommendations shall be made to the District which would contract with any staff as provided for in Section 3 above. All recommendations regarding program management and personnel shall be included as part of the annual program budget. The Management Committee shall make recommendations to District regarding the hiring of a WVCWP Program Manager, including compensation and benefits, and any interview process that may be required, as well as conducting an annual performance review of the WVCWP Manager in January of each year, or such other date as agreed upon by the members of the Management Committee. All recommendations regarding. Program Manager compensation and/or contract provisions shall be included with the annual WVCWP budget approved by the Management Committee. The WVCWP Program Manager shall be responsible for all other WVCWP personnel decisions as authorized in the approved WVCWP annual program budget, subject to review by the WVCWP. The WVCWP Program Manager is authorized to enter into agreements consistent with the approved program budget and as approved by the Management Committee; The WVC'WP Program Manager is also authorized to approve payment of invoices on behalf the WVCWP consistent with the approved program budget and to exercise any such other duties as may be required to manage the WVCWP as guided by the Management Committee. 5. Budget Development The Management Committee shall be charged with approving an annual WVCWP budget. No later than January I" of each year, or such other date as agreed upon by the Management Committee, the Management Committee shall provide general budget direction to the WVCWP Program Manager for development of the upcoming Fiscal Year budget. The WVCWP Manager will submit a proposed budget to the Management Committee prior to the March Management Committee quarterly meeting, or at such other date as agreed upon by the Management Committee. The Management Committee shall review the proposed budget and 3 129 recommend a final budget for approval by each of the WVCWP member agency's legislative body. Each party to this MOU will be responsible for the timely coordination of any independent agency actions related to the WVCWP budget, including but not limited to the incorporation of WVCWP costs and revenues within the agency's own annual budget. d. Shared Program Responsibilities The cities acknowledge that compliance with the current Municipal Regional Permit requires shared responsibilities on the part of the WVCWP cities and the WVCWP. The Management Committee shall be charged with annually reviewing the allocation of these responsibilities amongst the West Valley Cities and the District. Current WVCWP program responsibilities are shown in Attachment B, which may be revised and amended from time to time by the Management Committee to reflect any changes in responsibilities, including new or revised permit compliance requirements. 7. WVCWP Offices The WVCWP Program Manager shall be responsible for securing office space and for ensuring payment of any reasonably necessary occupancy costs, which shall be included as part of the annual program budget approved by the Management Committee. As necessary, the Management Committee will work cooperatively with District and WVCWP staff to identify and secure office space for the program. 8. WVCWP Costs The District will invoice all WVCWP cities on a semi - annual basis for WVCWP costs, in July and January of each Fiscal 'Year, consistent with the annual budget approved by the WVCWP Management Committee, and consistent with the Cast Sharing Schedule as set forth in Attachment A. The July 2012 invoice, and each subsequent July invoice, shall be for 50% of the program costs as approved in the annual budget. The January 2013 invoice shall be for the remaining 50% of the first year's approved budgeted costs. Beginning with the January 2014 invoice and for each subsequent January invoice, the District shall provide the agencies with a reconciliation of actual program costs for the prior fiscal year and shall invoice the agencies an adjusted amount that takes into account the actual costs and payments for the prior Fiscal Year I 130 made by the District on behalf of the WVCWP as well as the actual payments made by the cities to the District. The District shall provide such detail as requested by the cities in its calculation of the January reconciliation invoice. The cities will also reimburse the District for its overhead and administrative costs as approved by the cities and incorporated in the annual WVCWP Budget. On or before August 1, 2012, the District shall provide an accounting to the parties of all funds being held by the District on behalf of the WVCWP and any outstanding charges and expenses incurred by the District on behalf of the WVCWP through June 30, 2012. The District shall provide appropriate documentation to the parties to support its accounting. Any remaining net fund balance shall be credited against the parties' obligations to the District. 9. Storm Drain Cleaning and Other Direct District Costs The West Valley Cities may request, and the District may provide, other services such as storm drain cleaning, inspection and emergency response services. The District will separately bill each city for the direct cost of any additional services that are not specifically part of the WVCWP. 10. Term This Memorandum of Understanding shall commence on July 1, 2012, or such other date as indicated by the latest date of approval by any of the parties to the MOU, whichever is later. The MOU shall terminate on June 30, 2032, unless terminated earlier under the provisions of Section 12, Termination of Participation and Withdrawal from MOU. 11. Amendments Any amendments or modifications to the MOU shall be in writing and approved by the signatories to the MOU except as provided for in Section 12, Termination of Participation and Withdrawal from MOU. 12. Termination of Participation and Withdrawal from MOU Any party to this MOU may terminate its participation in the MOU and withdraw from future participation upon written notification to the other parties to the MOU no later than January 31" of each calendar year. Termination of participation would be effective on the 1 st 5 131 day of July of the year of delivery of the written notice. Said notification date has been set so that the remaining parties to the MOU can address budgetary and management implications of the WVCWP in a timely manner, as well as determine any needed revisions to the proportional cost sharing allocations. Withdrawal of a party from the MOU shall constitute an amendment to the MOU but shall not necessarily require any subsequent legislation action on the part of the remaining parties to the MOU. 13. Existing Agreements Campbell, Los Gatos and Monte 'Serena are anticipated to execute separate agreements with the District for Storm Water Management Services, which shall provide for the continued levy of a Storm Drainage Service Charge by the District on an annual basis upon adoption of a Resolution by the District Board of Directors. In the event of any conflict between this MOU and the separate agreements between the District and the cities of Campbell, Los Gatos and Monte Sereno, the terms of the separate agreements shall prevail. IN WITNESS WHEREOF, the parties hereto have executed this MOU on the date set forth beside their signatures, to become effective on July 1, 2012. Date: Z Z- -1 Z Date: May 1, 2012 Date: -- zL -2—g /L Date: �I j' )-ate Date: ---� !'�> -z'- 0 132 CIT=Aq�) MP BELL By CITY M NTE SE NO usan Garner, Mayor CITY OF SARATOGA TOWN LOS GATOS By 4:7� WES LLEY SANIT ION DISTRICT IV Attachment A Cost Share Schedule Costs of the WVCWP shall be allocated on the following basis: Campbell 35.1% Los Gatos 32.5% Monte Sereno 2.7% Saratoga 29.7 % TOTAL 100.0% 7 133 Attachment B West Valley Clean Water Program Responsibilities 134 Summary of West Valley Clean Water Program Responsibilities Objective: To meet common WV Municipal NPDES Stormwater Permit Requirements, to the Maximum Extent Practicable (MEP), and to provide a joint and unified representation of West Valley Communities at Countywide and other regional forums, through shared resources and collaborative efforts WVCWP Direct Responsibilities 1. Represent interest of Campbell, Los Gatos, .Monte Sereno and Saratoga at SCVURPPP Management Committee (county -wide program) and related Task Groups, Work Groups (approximately 10 of 15 groups, for topics applicable to WV Communities) 2. NPDES Permit Analysis, Communications between Municipal Staff and other entities (including RWQCB, SCV URPPP, and other interested parties) and provide recommendations and guidance for Municipal Staff in the context and relevance to urban runoff, storm water, storm water conveyance system and creek pollution protection topics 3. Complete Required Annual Report, Annual Workplan and other Submittals to CA RWQCB (California Regional Water Quality Control Board) a. Collect Data and Documentation of all relevant and related municipal activities b. Format and Enter Data into all relevant/ multiple Elements of Annual Report c.. Provide Written Summary and Evaluation for all 14 Elements, plus Executive Summary for Submittal Package d. QA/QC of all local and County -wide Report Format Requirements, including proper Certification of all submitted documents e. Prepare Communication and Response documents, on behalf of municipality, to RWQCB Comments and Questions 4. Support Municipal Staff for Permit Compliance a. Staff Training — Required for all elements of Permit Note covers staff from almost all departments within a municipality: Building Dept/ Construction Inspection (Private Sector: Commercial, Industrial, Residential), Corporation Yard & Facilities Management, Engineering/ Public works/ CIP Projects Planning , Construction, Inspection & Maintenance (including ROW work, Public Facilities and Utility work), Parses Maintenance, Planning, Public Safety (Police, & Fire), Recreation/ Public Relations, Storm Drain Systems Maintenance, Solid Waste, Streets Maintenance, Contractors & Vendors b. Provide materials (i.e., blueprint coversheets, brochures, handouts, webpage modules) or samples, models, templates, etc from other successful programs, for use by municipal staff or within municipal departments 5. Permit Compliance Support through Direct Workplan Iinplementation (10 of 12 Sections) a. ICID: Discharge Response Program b. IND: Industrial Inspection Program c. PIPIWEO: Public Information, Participation & Watershed Education Outreach d. C10 Trash Management: Assessment/Evaluation Regimen part of program, PIP distribution part of program, and reporting on specific permit criteria e. Pesticide Management Activities: PIP distribution part of program and reporting on specific permit criteria f. Mercury Pollution Prevention Activities: PIP distribution part of program and reporting on specific permit criteria g. Copper Action Plan/ Nickle Action Plan: PIP distribution part of program and reporting on specific permit criteria h. Watershed and Monitoring Activities: Participation in area -wide Task Groups and reporting; on specific permit criteria i. PAA: Data Collection and reporting on specific permit criteria j. Staff Training: selected topics not covered by SCVURPPP M.sM -h ItD:Ui ' kcamll: Libnwy :(-'&k.:rempmrYllem.f)ulkx+k 1'cmP WVi'WP K0;Km%ihk111 x_Aug_>goy[7J.dtx 135 Summary of West Valley Clean Water Program Responsibilities Detailed Summary of Permit Element Compliance Support a. ICID /Dischar c Response Pro ram &Performance Standard Implementation: Required 24hr On- Call Staff for reporting emergency and accidental spill, illegal discharge or creek incidents. Active incidents receive response within 24hrs and for non - active /non- emergency situations response is within 48 hours. WVCWP is responsible for: i. Response, notifications, communications and cooperation with Municipal staff at earliest possible time ii. Support Municipal staff in investigation, follow -up site visits to ensure clean -up, and distribution of educational material for each incident. iii. Required distribution of appropriate BMP material iv. Required Inter & intra agency Staff Training, including Municipal Staff and WV CWP Staff b. IND Industrial Inspection Pro am & Performance Standard Implementation: Required Annual Inspection of designated facilities — exception Monte Sercno WVCWP is responsible for: i. Contract management of Santa Clara Count Fire Department for required Annual Inspection of `industrial facilities', i.e., auto related industries Campbell = 306 facilities Los Gatos = 112 facilities Saratoga = 8 facilities ii. Contract management of Inter - agency Agreement with Santa Clara County Department of Environmental Health for required Annual Inspections of food bandling facilities Campbell = 266 facilities Los Gatos = 201 facilities Saratoga = 97 facilities iii. Required distribution of appropriate and applicable brochure distribution on BMPs to targeted facilities and on target topics (pollutants of concern) iv. Supplemental Inspections by WV Inspector to ensure continued stormwater protection compliance of facilities who had reported incidents the previous year (approx and continued education of employees of businesses with high turnover rates V. Inter & intra agency Annual Program Status Meeting, Annual Training, including Contract Staff Municipal Staff and WV CWP Staff c. Public Information & Participation/ Watershed Education Outreach_ Municipal Program + WV CWP Support + SCV URPPP County -wide (and BASMAA, Bay -area -wide) support; Municipal Program distributes materials and information, as requested/ recommended by WV CWP; (PIP is tied to many of the elements; Also Related: ICID, IND, Planning Procedures, Construction Inspections, Pesticide Management, Mercury, Cu/Ni, & Trash Management) Supplemental Support for: L Required Participation in Local Community Events for information distribution ii. Recommendation and Distribution of materials, brochures and BMP information, especially on current Pollutants of Concern (POC) iii. Required Newsletter Article/ Press Releases regarding pollution prevention iv, Required Promotion of `Clean Water Program Website' WVCWP is responsible for: i. Required Watershed Education & Outreach Campaign Participation (Task Group) ii. Required Staff Training iii. Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal Macrnluah 111) Uwmkca .11:Library:CKhaa Tcmp..ryltama Dudak. iemp:WVCWF Raspunsi6N tics_AuV20D917 }.dm 136 Summary of West Valley Clean Water Program Responsibilities d. Trash Management: Municipal Programs; Refuse & Recycling/ Solid Waste Collection — for all public facilities, commercial and residential areas, HHW Program, Clean -up Days/ Events, + WV CWP conducts required Trash Assessments (approximately 6+0 Assessments conducted in FY06-07) Supplemental Support for: L Required Materials Distribution WVCWP is responsible for: i. Required participation in Trash Ad Hoc Task Group ii. Required Staff Training iii. Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal e. Pesticide Management Activities & Implementation of SOPS and BMPs: Municipal Program; Includes tracking and reporting use of pesticides, maintaining `Banned Pesticide Inventory' and eradicate use of listed items, including proper disposal of materials to be discontinued + WV CWP support for outreach & material distribution to retail establishments, service providers (i.e., gardeners), vendors, residents and others Supplemental Support for: L Required Materials Distribution WVCWP is responsible for: (Pesticide Management, con't) i. Required Watershed Education & Outreach Campaign Participation (Task Group) ii. Required Staff Training iii. Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal f. MercM Pollution Prevention Activities: Municipal Program; reduction of use of mercury containing items (thermostats, some florescent bulbs), proper disposal of hazardous material + WV CWP support for outreach & material distribution to businesses, vendors, residents and other community members (schools, churches, service clubs, etc) Supplemental Support for: i. Required Materials Distribution WVCWP is responsible for: L Required participation in Mercury Ad Hoc Task Group ii. Required Staff Training iii. Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal g. Copper Action Plan/ Nickle Action Plan: Municipal Program; Require Source Control Measures at Auto Related Facilities (Planning Procedures), Discourage use of Copper ornamental and architectural elements (which are exposed to rain/runoff) in designs (Planning Procedures), encourage and promote alternative transportation related designs and alternate modes of transportation (Planning Procedures), Erosion & Sediment Control (Construction Inspection) + WV CWP support for outreach & material distribution to businesses, vendors, residents and other community members (i.e., pool owners, service providers, retailers) Supplemental Support for: i. Required Materials Distribution WVCWP is responsible for: i. Required Staff Training ii. Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal MwiMUah IID:Usm:kcs ll: Liter+vy:GacbmTempetvryhem;Oullwk TemP:WVCWP keg— nkth41dio_Aug200917].doe 137 Summary of West Valley Clean Water Program Responsibilities h. PAA- Public Agency Activities, Including, but not limited to the following activities (SEE ALSO: Pesticide Management, Trash Management Elements) i. Storm Drain Cleaning & Performance Standard implementation: WVSD Managed; Bi- annual cleaning of ALL catch basins, with ANNUAL cleaning of target areas (high leaf drop, high trash areas, etc) before defined `rainy season' & Required Storm Drain Stenciling and re- stenciling maintenance (exception: Monte Sereno's catch basins are cleaned annually) ii. Street Sweeping & Performance Standard Implementation: Municipal Program; Required Street Sweeping of streets and parking lots iii. Corporation Yard & Facilities Maintenance ( SWPPP) Municipal Program; Required Annual Walk Through, SWPPP Maintenance, Implementation of various parallel programs such as Yard Waste & Recycling, HH W, Reduction of Mercury containing products, etc iv. Rural Public Roads &._ Performance _Standard Implementaion; Municipal Program; Required implementation of erasion control measures and debris runoff (exception: Campbell has no `rural public roads') 1) Required Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal 2) Required Inter & intra agency Staff Training, including Municipal Staff, (may include Municipal Contractors & Vendors) and WV CWP Staff Water uali MonitoU & Watershed Mana ement: SCV URPPP + WVCWP Supplemental Support for: i. Required support and participation in WMI and Watershed Action Plan WVCWP is responsible for: I . Data Entry, Report Formatting, and Report Submittal j. Planning Procedures & New Development & Performance Standard Implementation: Municipal Program; Required Project Review, Conditional Approval w/ stormwater protection requirements and O &M tracking of installed devices for all Group 1 & 2 Projects WVCWP is responsible for: i. Required Ad Hoc Task Group Participation ii. Required Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal iii. Required 'Staff Training, including Municipal Staff, (may include Municipal Contractors & Vendors) — May be WV Hosted, Coordinated, Providing Information to be disseminated at internal Staff meeting(s) and/or information regarding qualifying P Party Training Workshops /Seminars /Sessions k. Construction Inspection & Performance Standard Implementation: Municipal Program; Required Inspection of construction sties for stormwater protection measures WVCWP is responsible for: i. Required Ad Hoc Task Group Participation ii. Required Data Collection, Data Entry, Report Summary, Report Evaluation, Report Formatting and Report Submittal iii. Required Staff Training, including Municipal Staff, (may include Municipal Contractors & Vendors) — May be WV Hosted, Coordinated, Providing Information to be disseminated at internal Staff meeting(s) and/or information regarding qualifying 3 d Party Training Workshops/Seminars/Sessions Mxi nlm h I1D.Usenr.kermll:Libtvy:CKh" I'emponaryli ms.Ci llmk- TutnpVVCWPReeponefbk1m Au#ZW9J7J.dm 138 :.ter... f SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: Community Development PREPARED BY: Cynthia McCormick SUBJECT: Appeal of Planning Commission denial to construct a new two -story home at 13580 Saratoga Vista Avenue. RECOMMENDED ACTION: Complete the public hearing and adopt the resolution to either deny the project or approve the proj ect. BACKGROUND: On December 11, 2013, the Planning Commission denied a design review application to construct a new 3,348 square foot, 24 foot high two -story home on a vacant lot at 13580 Saratoga Vista Avenue. The Commission found that the project: would result in unreasonable interference with views and privacy; did not follow the natural contours of the site; and did not have compatible bulk and height with the adjoining properties containing single -story homes. The Planning Commission resolution denying the project is included as Attachment 7. The applicant appealed the Planning Commission decision (Attachment 2) and the City Council held a public hearing on April 2, 2014 to consider the appeal. The applicant introduced changes to the project at the meeting and after hearing public testimony, the Council continued the hearing to May 7t' to allow the applicant, the adjoining neighbor, and staff to review the changes and work towards a solution to address the neighbors' concerns. Staff met with the applicant and neighbor several times to work through different design alternatives. The following changes have been incorporated into the project as a result of those meetings: • The front setback was increased by approximately 10 feet by moving the house towards the rear yard. • The first and second story north side setbacks (facing the properties on Thelma) were increased by approximately three (3) feet. • The overall height of the house was reduced approximately two (2) feet. • The garage was moved to the left side of the house to reduce windows facing north. A complete listing of the changes has been provided by the applicant as Attachment 7. Page 1 of 5 139 While supportive of these changes, the owner of the adjoining property on the corner of Thelma Avenue and Saratoga Vista Avenue requested the applicant move the home (or at least the second story) an additional 3 to 5 feet back on the property to further reduce the view impact from their living room. As stated in the applicant's letter (Attachment 7), the owner of the project does not want to move the house further back on the property as she has already given up a significant amount of usable back yard space. DISCUSSION: Site Description: The 12,611 square foot vacant lot is located in a transitioning neighborhood of single -story and two -story homes. The hillside lot has an average slope of approximately 11.6 %, primarily sloping from south to north and from east to west. The property also slopes to the northeast at the rear left corner of the lot. The gross lot is approximately 20 percent larger than the standard for the zoning district but is similar in size and dimension as the lot to the right and the two lots across the street. The two lots to the left are similar in gross site area but are narrower and deeper than the subject lot. The homes to the left and right of the subject property are single -story while the two homes across the street are two - story. An existing retaining wall is located on the highest portion of the lot to the east. Several trees line the western and northern property lines. Project Description: The 3,347 square foot two -story home would be 22 feet -two inches in height and has been designed with a single -story porch and entry. The exterior colors and materials include tan colored stucco with ivory colored trim, white trim windows, cultured stone wainscoting, and brown colored composition tiled roof. The applicant is proposing an eight foot tall wood fence along the northern property line. Any fence over 6 feet tall would require a fence exception permit. It is recommended that the applicant provide a shadow study prior to approval of a fence exception. A condition of approval has been included in the resolution requiring a shadow study that shows "the fence will not cast a shadow greater than 10 percent of the collector absorption area upon an existing neighboring solar collector surface at any one time between the hours of 10 a.m. and 2 p.m." Appeal of Planning Commission denial -Saratoga Vista Ave 1393-39-025 Page 2 of 5 140 PROJECT DATA Gross Site Area: 12,611 sf Net Site Area: 10,846 sf Average Slope: 11.6% Zoning: R1- 10,000 Proposed Allowed/Required Site Coverage Residential Footprint 2,210 sq. ft. Driveway 1,125 sq. ft. Walkway / Decks 1,123 sq. ft. Total Site Coverage: 4,458 sq. ft. (35.4 %) 60% Maximum Appeal of Planning Commission denial -Saratoga Vista Ave 1393-39-025 Page 2 of 5 140 Floor Area First Floor 1,770 sq. ft. Second Floor 1,129 sq. ft. Garage: 428 sq. ft. Porch: 20 sq. ft. Total Floor Area 3,347 sq. ft. 3,370 sq. ft. Maximum Height (Residence) Lowest Elevation Point: 100.88' Highest Elevation Point: 103.12' Average Elevation Point: 102.00' Proposed Topmost Point: 124.4' (22.16') 26 feet Maximum Setbacks 1St Story 2nd Story 1St Story 2nd Story Front: 351-651 47'- 10" 25' 25' Left Side: 18' - 5" 22' 10' 15' Right Side: 14' 189-211 10' 15' Rear: 49'- 8" 631- 6" 25 35 Design Review Findings When the Planning Commission denied the project in December 2013 they found that the project: • Would result in unreasonable interference with views and privacy • Did not follow the natural contours of the site • Did not have compatible bulk and height with the adjoining properties containing single - story homes The design of the project has changed since the Planning Commission's denial and staff does not know if the Commission would reach the same conclusion on the revised design. The City Council will be using the design review findings that are in place at the time of the appeal hearing, which are different from the findings that the Planning Commission used in December. The new findings (provided below) were adopted by the City Council on March 5, 2014 became effective on April 4, 2014. 1. Site development follows the natural contours of the site, minimizes grading, and is appropriate given the property's natural constraints. 2. All protected trees shall be preserved, as provided in Article 15 -50 (Tree Regulations). If constraints exist on the property, the number of protected trees, heritage trees, and native trees approved for removal shall be reduced to an absolute minimum. Removal of any smaller oak trees deemed to be in good health by the City Arborist shall be minimized using the criteria set forth in Section 15- 50.080. 3. The height of the structure, its location on the site, and its architectural elements are designed to avoid unreasonable impacts to the privacy of adjoining properties and to community viewsheds. Appeal of Planning Commission denial -Saratoga Vista Ave 1393-39-025 Page 3 of 5 141 4. The overall mass and the height of the structure, and its architectural elements are in scale with the structure itself and with the neighborhood. 5. The landscape design minimizes hardscape in the front setback area and contains elements that are complementary to the neighborhood streetscape. 6. Development of the site does not unreasonably impair the ability of adjoining properties to utilize solar energy. 7. The design of the structure and the site development plan is consistent with the Residential Design Handbook, pursuant to Section 15- 45.055. 8. On hillside lots, the location and the design of the structure avoid unreasonable impacts to ridgelines, significant hillside features, community viewsheds, and is in compliance with Section 15- 13.100. Neighbor Correspondence: Public correspondence was received from 22 individuals prior to the December 11, 2013 Planning Commission Public Hearing (Attachment 8), and the April 2, 2014 City Council meeting (Attachment 4); 50% of the individuals were in opposition to the project and 50% were in support of the project. The letters in opposition to the previous design address concerns over privacy, the proposed two -story height, neighborhood compatibility, grading, and site drainage. The letters in support of the previous design address the project's conformity with city standards and the preference of a two -story home versus a one -story home. In addition to the previous letters, the city has received two letters following the City Council appeal hearing. The most recent letter in opposition to the project concerns privacy, the lateral force of land onto the neighbor's fence, and potential water run -off from the project site towards the property northeast of the site. The applicant's letter dated April 23 2014 addresses the concerns raised in the neighbor's letter, including proposing an 8 foot fence along the northern property line. The fence would require a fence exception as previously discussed. ACTIONS: The City Council may take any of the following actions. 1. Uphold the Appeal by adopting the resolution (Attachment 1a) approving the revised project (Exhibit A, dated April 24, 2014) 2. Deny the Appeal by adopting the resolution (Attachment lb) denying the revised project (Exhibit A, dated April 24, 2014) 3. Direct the applicant to make additional changes and continue the public hearing to a date certain. 4. Refer the revised application to the Planning Commission for review ADVERTISING, NOTICING AND PUBLIC CONTACT: Mailed notices to property owners within 500 feet, posted notice, and advertised the notice in the Saratoga News. Appeal of Planning Commission denial -Saratoga Vista Ave 1393-39-025 Page 4 of 5 142 ENVIRONMENTAL DETERMINATION The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 C.C.R. Section 15303, Class 3 "New Construction or Conversion of Small Structures ", of the Public Resources Code (CEQA). This exemption allows for the construction of up to three single - family residences and no exception to that exemption applies. ATTACHMENTS: 1. Resolutions a. Resolution Approving the Appeal b. Resolution Denying the Appeal 2. Appeal application 3. Applicant supporting documents 4. Letters from residents (received between December 12th and April 2 °d) 5. Letters from residents (received between April 3rd and April 29th) 6. Development Plans (Exhibit "A ") dated April 24, 2014 7. Letter from Applicant dated April 23 2014 8. 12 -11 -13 Planning Commission Staff Report and Attachments (including neighbor letters) 9. Planning Commission Resolution Denying Approval Appeal of Planning Commission denial -Saratoga Vista Ave 1393-39-025 Page 5 of 5 143 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING AN APPLICATION FOR DESIGN REVIEW OF A NEW TWO -STORY SINGLE - FAMILY DWELLING LOCATED ON A VACANT LOT ON SARATOGA VISTA AVENUE (393 -33 -025) SARATOGA CA 95070 WHEREAS, on June 18, 2013, an application was submitted by Timeline Design on behalf of Hailin and Xue Li requesting Design Review approval for a new two -story single - family dwelling. The new home would be 3,348 square feet in area and 24 feet, one inch in height. The 12,611 square foot hillside lot is located in the R1- 10,000 zoning district; and WHEREAS, the Community Development Department completed an environmental assessment for the project in accordance with the California Environmental Quality Act (CEQA), and recommends that the Planning Commission determine this project exempt. WHEREAS, on December 11, 2013, the Planning Commission held a duly noticed public hearing on the subject application and found the project was not consistent with the Saratoga City Code Design Review and denied the project after, considering evidence presented by City Staff, the applicant, and other interested parties. WHEREAS, on January 2, 2014, an appeal of the Planning Commission's denial was filed by Matthew Harrigan on behalf of Margaret Li; and WHEREAS, on April 2, 2014, the City Council held a duly noticed public hearing on the subject appeal, and after hearing public testimony directed the applicant, staff, and the adjoining neighbor to work on solutions to address the neighbor's concerns. WHEREAS, on April 24, 2014, revised project plans were submitted by Timeline Design on behalf of Hailin and Xue Li. The plans show the home to be 3,347 square feet in area and 22 feet, two inches in height. The foregoing work is described as the "Project" in this Resolution; and WHEREAS, on May 7, 2014, the City Council held a duly noticed public hearing on the subject appeal, and considered evidence presented by City Staff, the appellants, the applicant, and other interested parties. NOW THEREFORE, the City Council of the City of Saratoga hereby finds, determines and resolves as follows: Section 1: The recitals set forth above are true and correct and incorporated herein by reference. Section 2: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 C.C.R. Section 15303, Class 3 "New Construction or Conversion of Small Structures ", of the Public Resources Code (CEQA). This exemption allows for the construction of up to three single - family residences and no exception to that exemption applies. 144 CC Resolution XX -XXX Section 3: The project is consistent with the following Saratoga General Plan Policies; Conservation Element Goal 2 and Land Use Element Goad 1 which states that the City shall preserve the City's existing character which includes small town residential, rural/semi -rural areas and open spaces areas; Conservation Element Policy 6.0 which provides that the City shall protect the existing rural atmosphere of Saratoga by carefully considering the visual impact of new development; and Land Use Element Policy 1.1 that the city shall continue to be predominantly a community of single - family detached residences. Section 4: The project is consistent with the Saratoga City Code design review findings in that site development follows the natural contours of the site, minimizes grading, and is appropriate given the property's natural constraints; all protected trees have been preserved; the height of the structure, its location on the site, and its architectural elements are designed to avoid unreasonable impacts to the privacy of adjoining properties and to community viewsheds; the overall mass and the height of the structure, and its architectural elements are in scale with the structure itself and with the neighborhood; the landscape design minimizes hardscape in the front setback area and contains elements that are complementary to the neighborhood streetscape; development of the site does not unreasonably impair the ability of adjoining properties to utilize solar energy; and the design of the structure and the site development plan is consistent with the Residential Design Handbook. Section 5: The City Council of the City of Saratoga hereby approves application PDR13- 0035, for the project located on a vacant lot on Saratoga Vista Avenue (393 -33 -025), as shown on the plans dated April 24, 2014 and attached hereto as Exhibit 1. PASSED AND ADOPTED by the City Council of the City of Saratoga on this 7th day of May 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Attest: Crystal Bothelio, City Clerk 145 Howard Miller, Vice Mayor CC Resolution XX -XXX Exhibit 1 CONDITIONS OF APPROVAL PDR13 -0012 SARATOGA VISTA AVENUE (393 -39 -025) 1. All conditions below which are identified as permanent or for which an alternative period of time for applicability is specified shall run with the land and apply to the landowner's successors in interest for such time period. No zoning clearance, or demolition, grading for this project shall be issued until proof is filed with the city that a certificate of approval documenting all applicable permanent or other term- specified conditions has been recorded by the applicant with the Santa Clara County Recorder's office in form and content to the Community Development Director. If a condition is not "Permanent" or does not have a term specified, it shall remain in effect until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent. 2. The Owner and Applicant will be mailed a statement after the time the Resolution granting this approval is duly executed, containing a statement of all amounts due to the City in connection with this application, including all consultant fees (collectively "processing fees "). This approval or permit shall expire sixty (60) days after the date said notice is mailed if all processing fees contained in the notice have not been paid in full. No Zoning Clearance or Demolition, Grading, or Building Permit may be issued until the City certifies that all processing fees have been paid in full (and, for deposit accounts, a surplus balance of $500 is maintained). 3. The Project shall maintain compliance with all applicable regulations of the State, County, City and/or other governmental agencies having jurisdiction including, without limitation, the requirements of the Saratoga City Code incorporated herein by this reference. 4. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify and hold the City and its officers, officials, boards, commissions, employees, agents and volunteers harmless from and against: a. any and all claims, actions or proceedings to attack, set aside, void or annul any action on the subject application, or any of the proceedings, acts or determinations taken, done or made prior to said action; and b. any and all claims, demands, actions, expenses or liabilities arising from or in any manner relating to the performance of such construction, installation, alteration or grading work by the Owner and/or Applicant, their successors, or by any person acting on their behalf. In addition, prior to any Zoning Clearance, Owner and Applicant shall execute a separate agreement containing the details of this required Agreement to Indemnify, Hold harmless and Defend, which shall be subject to prior approval as to form and content by the City Attorney. 146 CC Resolution XX -XXX 5. Compliance with Plans. The development shall be located and constructed to include those features, and only those features, as shown on the Approved Plans denominated Exhibit "A ", dated April 24, 2014 and as conditioned below. All proposed changes to the Approved Plans must be submitted in writing with plans showing the changes, including a clouded set of plans highlighting the changes. Such changes shall be subject to approval in accordance with City Code. 6. Building Division Submittal. Four (4) sets of complete construction plans shall be submitted to the Building Division. These plans shall be subject to review and approval by the City prior to issuance of Zoning Clearance. The construction plans shall, at a minimum include the following: a. Architectural drawings and other plan sheets consistent with those identified as Exhibit "A" on file with the Community Development Department. b. All additional drawings, plans, maps, reports, notes, and/or materials required by the Building Division. c. This signed and dated Resolution printed onto separate construction plan pages. d. The site plan shall contain a note with the following language: "Prior to foundation inspection by the City, the Licensed Land Surveyor of record shall provide a written certification that all building setbacks comply with the Approved Plans," which note shall represent a condition which must be satisfied to remain in compliance with this Design Review Approval. 7. Fence Exception. The applicant shall apply for a fence exception in accordance with city code section 15- 29.090, prior to installing any fence over three feet in height in the front setback area or over six feet in height in the rear or side setback area. 8. Solar Access. Prior to approval of a fence exception, the applicant shall provide a shadow study that shows the fence will not cast a shadow greater than 10 percent of the collector absorption area upon an existing neighboring solar collector surface at any one time between the hours of 10 a.m. and 2 p.m., local standard time. 147 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING AN APPLICATION FOR DESIGN REVIEW OF A NEW TWO -STORY SINGLE - FAMILY DWELLING LOCATED ON A VACANT LOT ON SARATOGA VISTA AVENUE (393 -33 -025) SARATOGA CA 95070 WHEREAS, on June 18, 2013, an application was submitted by Timeline Design on behalf of Hailin and Xue Li requesting Design Review approval for a new two -story single - family dwelling. The new home would be 3,348 square feet in area and 24 feet, one inch in height. The 12,611 square foot hillside lot is located in the R1- 10,000 zoning district; and WHEREAS, the Community Development Department completed an environmental assessment for the project in accordance with the California Environmental Quality Act (CEQA), and recommends that the Planning Commission determine this project exempt. WHEREAS, on December 11, 2013, the Planning Commission held a duly noticed public hearing on the subject application and found the project was not consistent with the Saratoga City Code Design Review and denied the project after, considering evidence presented by City Staff, the applicant, and other interested parties. WHEREAS, on January 2, 2014, an appeal of the Planning Commission's denial was filed by Matthew Harrigan on behalf of Margaret Li; and WHEREAS, on April 2, 2014, the City Council held a duly noticed public hearing on the subject appeal, and after hearing public testimony directed the applicant, staff, and the adjoining neighbor to work on solutions to address the neighbor's concerns. WHEREAS, on April 24, 2014, revised project plans were submitted by Timeline Design on behalf of Hailin and Xue Li. The plans show the home to be 3,347 square feet in area and 22 feet, two inches in height. The foregoing work is described as the "Project" in this Resolution; and WHEREAS, on May 7, 2014, the City Council held a duly noticed public hearing on the subject appeal, and considered evidence presented by City Staff, the appellants, the applicant, and other interested parties. NOW THEREFORE, the City Council of the City of Saratoga hereby finds, determines and resolves as follows: Section 1: The recitals set forth above are true and correct and incorporated herein by reference. Section 2: The project is not consistent with the Saratoga City Code Design Review findings. Section 3: The City Council of the City of Saratoga hereby denies application PDR13- 0035, for the project located on a vacant lot on Saratoga Vista Avenue (393 -33 -025), as shown on the plans dated April 24, 2014 and attached hereto as Exhibit 1. .• CC Resolution XX -XXX PASSED AND ADOPTED by the City Council of the City of Saratoga on this 7r" day of May 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Attest: Crystal Bothelio, City Clerk 149 Howard Miller, Vice Mayor Appellant Address: Telephone #: 4-61 e, ow ig E I de e, i4 4 h . n& CITY OF SARATOGA APPEAL APPLICATION (Revised July 2007) 1T M M �dTr JAN 2 2014 IU Name of Applicant (If different than Appellant): Project file number and address: Decision being appealed: r.M, I +� M ml�, MMPI.Mml Q 6dfwle U Grounds for appeal (Letter may be attached): Md Applicant Signature: Date: ❑ City Code Sectio -05.030 (a) appeals: • No Hearing • With Hearing ❑ City Code Section 15- 90.010 appeals (Zoning related): • Appeals from Administrative Decisions to the Planning Commission City Code Section 15- 90.020 appeals (Zoning related):. . Appeals from Planning Commission to the City Council ❑ City Code Section 13- 20.060 appeals . Appeals from Heritage Preservation Commission to the Planning Commission. ❑ City Code Section 15- 50.100 (a) appeals (Trees): • Appeals from Administrative Decisions to the Planning Planning Commission ❑ Request for a Continuance: • First Requests • 2"d Request Date Received: Hearing Date: Fee: Receipt #: 150 1 /Z/ 2- 6`1 $100.00 $600.00 $400.00 $600.00 No Charge $500.00 yt37� AIe) No Charge $250.00 CITY OF SARATOGA dj'`�• TQP mailing ress: r .ba (408) 868 -1201 This form is aworking docum exit of CRW Associates. It has not been approved for use by the Agency. CONTACT: Planning Division Fee Description Appeal to City Council INVOICE E Activity Code 1 1 1 -1 101 -4313 1 151 Project Number: APCC14 -0001 Address: SARATOGA VISTA AV Invoice Date: 1/2/2014 Units Amount 0 5600.00 TOTAL AMOUNT DUE: $600.00 CITY OF SARATOGA 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 868 -1201 Project Number Receipt Print Date: Address Applicant Owner Project Description 111- 1101 -43131 Receipt Number: 35955 APCC14 -0001 01102/2014 SARATOGA VISTA AV TIMELINE DESIGN Saratoga vista LLC APPEAL FOR NEW HOME FEES RAID Appeal to City Council 1 l 1 -1 101 -43131 600.00 Total Fees for Account 111 -1101 - 431 31: DATE PAID: Thursday, January 2, 2014 PAID BY: TIMELINE DESIGN PAYMENT METHOD: CHECK 3625 TOTAL FEES PAID 152 600.00 600.00 January 02, 2014 Timeline Design A 14401 Big Basin Wap So rate ga. Calilarnia 95070 To: The City of Saratoga Planning Department Re: Li Residence -13580 Saratoga Vista Ave (PDR 13 -0012 & Resolution No: 13 -035) ph: 400.741.3000 lax: 4{{0.741.3007 Dear City of Saratoga Planning Department, Thank you for all your efforts and support on the proposed Li Custom Home Project. Pursuant to the Planning Commissioner's decision, we would like appeal the Resolution of Denial for the Public Design Review of 13 -0012. We strongly believe that the project meets the tenets of the residential design guidelines and zoning ordinance, including addressing concerns of unreasonable interference with views and privacy, preserving the natural contours of the site, and compatibility with bulk and height. We have created multiple exhibits, slides, and drawings further depicting the design's compliance as part of the design review submittal and we will continue to refine these documents in preparation for City Council. Respectfully Submitted, S nne Weber Senior Designer and Design Manager, Timeline Design 153 Timeline Design 14401 Big Basin Way Saratoga, CA 95070 Re: 13580 Saratoga Vista Ave (393-33-025) March 25, 2014 Response to City of Saratoga Planning Commission's Denial Introduction: The Planning commission denied the project in a s p lit vote 4 against and 3 for the project. It was close. We want to point out that Saratoga's own Professional City Planning Staff recommended approval of the project and so did Commissioner Dede Smullen, who is herself a Planning Professional. If we included the planning staff, the project would have been approved. A great deal of effort was put into minimizing mass and bulk, minimizing grading, and keeping the house low in height. We believe that the plans were not fully understood at the last planning commission hearing. We have created a fully illustrated handbook just for this project based upon the City of Saratoga Single Family Residential Design Guidelines. The initial abjection came from Tina Walia visiting the Prabhakar Residence (property to the Forth) and observing the impact it would have on their views. There will be an impact on their view because the Prabhakar's back yard is quite narrow, bordered by their fence and the side of their house. In other words, due to the view corridor of the Prabhakar's back yard, any building will be impactful — whether one or two story. And, it is not due to the design of the proposed new residence. We provide 3 -D models of this in the handbook. The fact that the lot has always been vacant makes the impact even more significant to the Prabhakars. We believe that when the City Council reviews the handbook which addresses all the concerns of the planning commission, they will find the project is well designed and has taken great care to conform to the City Zoning Ordinance, The Single Family Residential Design Guidelines, the building site, and the concerns of the neighbors — which we take very seriously. 154 Response to Findings: Finding A: The Planning Commission finds that the project would result in an unreasonable interference with views and privacy because the two -story home would be on a lot that is at a higher elevation than the property to the north. Timeline Design Response: 1. We believe the narrow and long backyard configuration of the Prabhakar residence gives the perception the two -story is larger than it is. However, when you look at the modeling we provide, it is clear that the one story is just as impactful — if not worse! It is similar to looking through a paper towel tube and blocking it with your hand. The hand is quite large compared to the viewport you are viewing it through. 2. The finished floor height difference between the proposed new residence and the Prabhakar Residence is only about 2.5 feet. In contrast, the finished floor height difference between the proposed new residence and the residence to the South is 12.09' higher. 3. Based upon feedback from the planning commission, the height of the proposed residence was reduced by over 1' down to 24' -1" making the proposed residence lower than both new homes across the street as approved by the City of Saratoga Planning Commission in 2009 and built in 2010. (24' -4' and 25' -0" respectively). 4. The second floor wall on the north facing side was reduced from 33' -10" to a width of 18' -6" significantly reducing the perceived mass on the north facade. 5. The ridge height on the north side component to the house is only 22' -0" high. That is only 4' taller than a single story home would be if we submitted it as a technical review project keeping to 18' or less. When viewed from the Prabhakar's residence, the perceived height difference is only 3.5'. 6. Please see supplemental exhibits which will outline the impact on the neighbor views which clearly shows a single story building will result in a more significant impact to the Prabhakar residence. 7. We only have two clerestory windows that are 5' -6" from the floor on the second floor on the north side. We offered in the meeting to obscure them, although, with that height there should not be a privacy concern. 155 Finding B: The Planning Commission finds that the property does not follow the natural contours of the site. Timeline Design Response: 1. The proposed grading and design of the home is in line with architectural conventions for the slope of this lot. (Please see Handbook prepared for this project.) 2. The majority of the slope on this lot is all found on the South East side. This is a typical lot for this block of both Saratoga Vista and Beaumont. These lots were developed by cutting "benching" flat lots into the slope. The lot we are working with is fairly level excepting for the south side where there is a significant slope and retaining walls. This is a common feature of this block of this neighborhood. 3. The cut and fill on this lot is significantly less than the cut and fill on the two lots across the street at the front wall line. Based upon public records obtained from the City of Saratoga, 13591 Saratoga Vista has 2' -4" cut and 1' -10" fill, and 13581 Saratoga Vista has 2' -7" cut and 2'- 9" fill for 13591 Saratoga Vista. The proposed project at 13580 Saratoga Vista has a cut of 10" and a fill of V -3" at the line of the front wall of the house. (See Handbook) 4. We studied the possibilities of a single story development and found that the impact to the site would be significantly greater with a single story option. More grading and more retaining walls would be required. (See Handbook) 5. The two -story home has the smallest footprint and therefore has the smallest impact on the lot and grading. Please see our exhibit section on grading one -story option vs two -story proposed in the handbook. Finding C: The Planning commission finds that the project is not of compatible bulk and height because the properties to the north and south are single -story homes Timeline Design Response: 1. Reading from page 7 of the City of Saratoga Single Family Residential Design Review Handbook "With few exceptions, a two -story home is permitted and possible. If designed with consideration of the surroundings, a two -story design can have significant benefits such as increased distance between structures on adjacent properties, reduced grading and lot coverage, ......For neighborhoods primarily consisting of single -story homes', an effort should be made to design a new two story home or addition that blends in seamlessly with the neighborhood.. The design should incorporate single story features' which reduce the visual impact of the second story. 'The proposed design incorporates the single story features suggested in the Single Family Residential Design Review Handbook. 156 2. The residential design handbook does not say that a two story is now allowed next to single story residences. But, care must be taken to have a one story profile at the street. The proposed residence is in compliance with this requirement. 3. The single story house to the south has a finished floor elevation of 114.74' versus 102.75' for the proposed residence. This is 12' taller as a starting point. A single story home on that lot 18' high (which is typical for single story custom homes in Saratoga) would result in a ridge height of 30' compared with the ridge height of 24' -1" for the proposed new residence. Currently the existing single story residence has approximately the same ridge height as the proposed new residence. 4. There are 4 homes facing Saratoga Vista on this block of Saratoga Vista and one vacant lot. Of the 4 homes, 3 are two story homes suggesting this is not a predominantly one -story neighborhood. Much focus was given to the property to the north of the proposed residence. However, the property to the north and the proposed project cannot be viewed simultaneously due to the existing vegetation and a very large heritage redwood tree. The two properties are also very far apart (nearly 60 feet) 6. There are two new two -story homes directly across the street that are higher, 25' -0" and 24' -4" versus our 24' -0" max height. The second floor on the proposed project is set way back from the street into the first floor which provides a very strong single story presence. The front entry feature was kept very modest unlike many homes that are single story with a super -sized gable entry with giant arches. Our design is much more modest and in keeping with the neighborhood. Respectfully Submitted, Matthew Harrigan 157 Supplemental Handbook Prepared for the City of Saratoga City Council Proposed New Two -Story Residence 19580 Saratoga Vista Ave Saratoga, CA 95070 Introduction to Handbook This Handbook was prepared to help the City Council quickly assess the relevant issues of this development project and to bring greater clarity to the specific concerns raised by the Planning Commission: views, mass and of contours. Because many of the neighbors promoted the idea of a single story residence, The Handbook also does a deep dive into the concept of building a single story residence. The Homeowner does not want a single story residence due to the negative impact on the livability of the home. It would result in a very small yard area squeezed between the house itself and the retaining walls to the South. Please note the Handbook was created from a draft version of the recently approved "Single Family Residential Design Review Handbook" approved by the City of Saratoga that will take effect on April 4th. We have included the original handbook unaltered as well as pages that we have altered with our project and notes on how we comply with the Guidelines. The original draft City of Saratoga "Single Family Residential Design Review Handbook" pages are always on the left side. All Timeline notes are written in lettering and all Timeline illustrations are enclosed in a box created by a I dotted line to make it clear what we have modified. Original roof design Planning Submission )ws revised for this handbook Roof revised ' fi Ll iA C. Revised handbook submission SUPPLEMENTAL HANDBOOK: 13580 Saratoga Vista Analysis of compliance with City guidelines. Analysis of 1 story home impact to site grading and neighborhood views. PROPOSED RESIDENCE - 13580 SARATOGA VISTA AVE. - DRAFT January 22, 2014 DRAFT NEIGHBORHOOD CONTEXT STREETSCAPE The Streetscape represents the visual elements of a street, including the roadway, driveways, walkways, fencing, trees, structures, and landscaping that combine to form the street's character. The streetscape is affected by the setbacks between individual properties and the setback between each home and the street. The design of a structure and front yard landscape should complement the generally established neighborhood character. DESIGN - -- . - - • -° --• . --- . -� •--- �•-� ^I TECHNIQUES New House Existing House Existing House New House The design should incorporate one or more of the following techniques: similar i i simill is;� m; �-- o Maintain the generally - - • -- - — • -- - �- • • — --- --- - — --- established front yard setbacks along the street ve o Minimize the overall The building footprint on the right is compatible with the Corner lots are a significant part of the streetscape. mass of a structure on predominant streetscape pattern while the building footprint This design is well composed on both sides facing the a non - conforming lot, on the left will likely appear bulky and out of place. street. corner lot, or at the end of the street o Design both street facing facades of a corner lot in a well composed manner o Use exterior materials that - fin-_- complement the streetscape 10 o Minimize any large expanse - -` -� of roof seen from the street — -_ �- o Deemphasize the garage presence on the street o Deemphasize tall features that overwhelm the The homes along this street share similar characteristics such as an L- shaped footprint, garage location, and roof type, neighborhood streetscape while maintaining personal design elements such as siding material, roof material, exterior colors and trim. ry i DRAFT 6 DRAFT DRAFT January 22, 2014 DRAFT NEIGHBORHOOD CONTEXT STREETSCAPE TIMELINE DESIGN ADAPTATION The Streetscape represents the visual elements of a street, including the roadway, driveways, walkways, fencing, trees, structures, and landscaping that combine to form the street's character. The strectscape is affected by the setbacks between individual properties and the setback between each home and the street. The design of a structure and front yard landscape should complement the generally established neighborhood character. — — — — — — — — — — — — — — — — — — — — � DESIGN I TECHNIQUES - I Mfg (f) 2 -Story : ; The design should incorporate one or more of Built 2010 the following techniques: I I '-eo Maintain the Built 2010 generally established front yard West side Streetscape across the street of the Proposed Residence setbacks along the street I I o Minimize the overall N /Amass of a structure on I I a non - conforming lot, corner lot, or at the end of I Ithe street - o Design both street facing I I - N/A facades of a corner lot in a well composed manner I r 4/0 Use exterior materials that a - I-�- — Im M ! �- I - (E) 1 -Story FF )� complement the I steetscape I I (E) 1 -Story ______ 59-feet ______________ Proposed Residence % Minimize any large expans of roof seen from the street IEast 4/0 Deemphasize the Side Streetscape of Proposed Residence garage I on the street Ipresence The Proposed Residence shares similar frontage width with the neighbor to the right and is narrower then the neighbor to 40" Deemphasize tall features I Ithe left. All three homes show their garage to Saratoga Vista. On site there is significant vegetation and you can't see 20130 that overwhelm the Thelma and the Proposed Residence at 13580 Saratoga Vista at the same time. (Note: Vegetation was left out for clarity) neighborhood streetscape I L— - �i — — — — - DRAFT DRAFT January 22, 2014 DRAFT NEIGHBORHOOD CONTEXT TWO -STORY STRUCTURE With few exceptions, a two -story home is permitted and possible. If designed with consideration of the surroundings, a two -story design can have benefits such as increased distance between structures on adjacent properties, reduced grading and lot coverage, and minimized impact on trees, creeks, and other natural features and habitat. For neighborhoods primarily consisting of single -story homes, an effort should be made to design a new two -story home or addition that blends in seamlessly with the neighborhood. The design should incorporate single -story features which reduce the visual impact of the second story. DESIGN yy TECHNIQUES A new two -story home ltd �{ rl!IF` ' I ' ti f J �p or addition in a predominately single- story neighborhood should incorporate one or more of the following This full height two -story Existing single -story Setting the second story back By lowering the eave line and design techniques: home with high eaves and home and incorporating similar containing the square footage wide roof ridge is out of roof lines as the adjacent under the roof with dormers, scale with the adjacent residence helps brings this this two -story home is more in o Increase the side yard setbacks of a home that single story home. home into scale with the scale with the neighborhood is significantly larger neighborhood. than the home to the far left. than adjacent homes o Incorporate single - story elements in the 0o front �aO o Minimize the height of d g second story wall n o planes and eave lines o Incorporate the second a story within the roof 4D form Q ba ve A two -story home setback from o Align the first story lines be in the street, and designed with single eave to scale with adjacent y y story elements, can be integrated structures — into a single -story neighborhood -�- -_�- with similar sized lots. — - — — o Setback the second story in proportion to the size of the lot and proximity to neighbors I VJ DRAFT 7 DRAFT DRAFT January 22. 2014 DRAFT NEIGHBORHOOD CONTEXT TWO -STORY STRUCTURE TIMELINE DESIGN ADAPTATION V1'ith few exceptions, a two -story home is permitted and possible. If designed with consideration of the surroundings, a two -story design can have benefits such as increased distance between structures on adjacent properties, reduced grading and lot coverage, and minimized impact on trees, creeks, and other natural features and habitat. For neighborhoods primarily consisting of single -story homes, an effort should be made to design a new two -story home or addition that blends in seamlessly with the neighborhood. The design should incorporate single -story features which reduce the visual impact of the second story. DESIGN li j i _ ? TECHNIQUES - • e ~, ' !I it ! I , A new two -story home _ _ - �M a _ _ p or addition in a predominately single - story neighborhood should incorporate one or more of the following design tecl un ues_ THE PROPOSED RESIDENCE INCORPORATES o Increase the side yard ALL 1 1 1 I setbacks of a home that I is significantly larger Ithan adjacent homes I o Incorporate single - • elements in the I • won • • IL o Minimize the height of 1. Minimizes grading second story wall 2. Minimizes impervious planes and eave lines I r coverage. o Incorporate the second I 3. Less imposing adjacent story within the roof neighbors. form 4. A much better yard for I children to play. o Align the first story eave lines to be in scale I with adjacent Istructures I Proposed Residence o Setback the second I story in proportion to I the size of the lot and to �rc�ity ne�o� �T DRAFT - DRAFT DRAFT January 22, 2014 DRAFT NEIGHBORHOOD CONTEXT MASS Mass is correlated with the physical size (i.e., bulk and volume) and configuration of a structure and the design of its architectural features. The perception of mass is a reflection of how large a home appears in a neighborhood. The mass of a structure is controlled in part by height limits, minimum setbacks and maximum floor area limits. However, a structure that maximizes the allowable floor area and minimizes the required setbacks may appear bulky and out of context in the neighborhood. A structure that is thoughtfully designed and sited appropriately on the lot will have less impact on the neighborhood. DESIGN TECHNIQUES 26 feet _ The design should 18 feet ® W—— incorporate one or the following more of io feet C� " �0 techniques: ® ® ® ®® ® ® ® ®® o Manage mass in the initial design stage, not after the floor The new home to the right appears massive in comparison to the existing home to the left. Bringing the height of the entry down, plan is developed changing the roof design, and reducing the mass of the home facing the street would help bring it into scale with the adjacent residence. o Manage mass through appropriate building design rather than with landscaping o Design the structure with simple and well- proportioned massing Ellr o Setback large �5- &o♦ structures from the n c street and adjacent d E:1 Dc� residences R151 A ` o Use simple roof forms and /or wall planes A non - traditional design can be integrated into a The massing on this home is minimized with o Minimize the use neighborhood when mass is controlled with simple lines, simple roof forms and a side entry garage. of excessive colors appropriate setbacks, and thoughtful material selection. and materials o Minimize the mass on a non - conforming lot IVJ DRAFT 4 DRAFT DRAFT January 22, 2014 DRAFT NEIGHBORHOOD CONTEXT MASS TIMELINE DESIGN ADAPTATION Mass is correlated with the physical size (i.e., bulk and volume) and configuration of a structure and the design of its architectural features, The perception of mass is a reflection of how large a home appears in a neighborhood. The mass of a structure is controlled in part byheight limits, minimum setbacks and maximum floor area limits. However, a structure that maximizes the allowable floor area and minimizes the required setbacks may appear bulky and out of context in the neighborhood. A structure that is thoughtfully designed and sited appropriately on the lot will have less impact on the neighborhood. DESIGN TECHNIQUES 26 feet �1 The design should is feet i s incorporate one or ' t more of the following t v Q I 1, _ 10 feet T 0000 °❑ � ��� 0000 00000 ® techniques: �— — — o Manage mass in the I initial design stage, not after the floor plan is developed The new home to the right appears massive in comparison to the existing home to the left. Bringing the height of the entry down, I changing the roof design, and reducing the mass of the home facing the street would help bring it into scale with the adjacent residence, q10 Manage mass througl] appropriate building design rather than with landscaping 26 feet I Simple roof forms and a second floor set back V(Design the structure I dwell with simple and well- 118 feet ® ® ® into the first floor roof minimizes the perceived mass F9 of the Proposed Residence. - proportioned I 7o Setback large 'OpSubdued single story entry facade along with a structures from the 10 feet I strong single story eave line minimizes perceived mass. street and adjacent residences Iq/See Streetscape q10 Use simple roof forme and relations to adjacent wall planes r Istructures. Proposed Residence �and/or 7o Minimize theuse u of excessive colors C and materials o Minimize the mass on N /Aa =on connformiing lot DRAFT 5 DRAFT DRAFT January 22, 2014 DRAFT NEIGHBORHOOD CONTEXT HEIGHT, SCALE, AND PROPORTION The height and size of a structure should be proportionate to the size and shape of the lot and in scale with the neighborhood. The setback from the street and between the homes in a neighborhood will also affect the perception of height and size of a structure. DESIGN TECHNIQUES — ;— rr� The design should 1J incorporate one or more of the following techniques: — — a Increase the side yard it Maximizing the height and floor Existing single story home Setting the second story back and setbacks of a home that is significantly taller area of this home overwhelms incorporating single -story than adjacent homes the adjacent residence. elements helps brings this home into scale with the neighborhood. o Incorporate front and side wall plane heights that are in scale with JJ�vll adjacent residences ' o Incorporate eaves and roof lines that are in . ,� ,' ° �f' } w scale with adjacent residences Design in o appurtenances proportion to the overall building form and neighborhood --� - -__ - o Avoid flattening the top of a sloped roof to `- -~—_ accommodate height limitations A perspective drawing illustrates how single -story elements on the house to the right minimizes height impacts as seen from the street. �vr DRAFT 5 DRAFT DRAFT January 22. 2014 DRAFT NEIGHBORHOOD CONTEXT HEIGHT, SCALE, AND PROPORTION IVV DRAFT 4 DRAFT TIMELINE DAPTDATION The height and size of a structure should be proportionate to the size and shape of the lot and in scale with the neighborhood. The setback from the street and between the homes in a neighborhood will also affect the perception of height and size of a structure. DESIGN ' TECHNIQUES �[D The design should incorporate one or more of -- AUd the following techniques: - Itincrease the side yard ' x setbacks of a home that Maximizing the height and floor Existing single story home Setting the second story back and I is significantly taller I area of this home overwhelms incorporating single -story than adjacent homes the adjacent residence. elements helps brings this home I I into scale with the neighborhood. leincorporate front and I side wall plane heights I that are in scale with residences Iadjacent I ` Incorporate eaves and I roof lines that are in I scale with adjacent tr p -_- -- I l , I El residences I ' ?_ - -- Design appurtenances proportion to the overal ❑ building form and I neighborhood Avoid flattening the top I of a sloped roof to accommodate height I limitations A perspective drawing illustrates how single -story elements on the house to the right minimizes height impacts as seen from the street IVV DRAFT 4 DRAFT DRAFT January 22, 2014 DRAFT HILLSIDE GUIDELINES HILLSIDE INTEGRATION - NATURAL TOPOGRAPHY DESIGN TECHNIQUES NMI i o Tuck the structure into the hillside o Minimize changes to The home basement is into the natural topography and area merged the x The exposed crawlspace and tall support poles of hillside, reducing the perceived mass and height of the this home increase the height and mass of the o Minimize changes to structure. structure the site's natural contours - -- •-- •-- •-- •-- - - -- - -- o Balance cut and fill and avoid excessive -- grading o Design roof slopes to compliment topographic contours o Avoid downhill •' cantilevers, exposed crawlspace areas, -• - --- --------- exposed foundations, _. ------ ---------- and exposed tall support poles This home is tucked into the hillside, reducing The downhill cantilevers and opposing roof slope on this its visual impact on the valley below. home are visually obtrusive to the natural topography of the site. iv✓ DRAFT 27 DRAFT DRAFT January 22, 2014 DRAFT HILLSIDE GUIDELINES HILLSIDE INTEGRATION - NATURAL TOPOGRAPHY CATION DESIGN TECHNIQUES ' I Tuck the structure into the hillside I IMinimize changes to I qlThe home and basement area is merged into the I the natural topographt� hillside, the height the The exposed crawlspace and tall support poles of Minimize I reducing perceived mass and of this home increase the height and mass of the g changes to structure. structure I the site's natural I contours Balance cut and fill I and avoid excessive grading I Design roof slopes to compliment I topographic contours VAvoid downhill cantilevers, exposed I craxvlspace areas, exposed foundations, and exposed tall I support poles iry DRAFT 27 DRAFT co =I GRADING COMPARISON PROPOSED RESIDENCE Proposed Residence has a minimal grading at front wall of house. Most all grading is in the south east corner. See two -story versus one -story section for cross- sections 104' 102' FEE-1 FEE]] EFE-11 111111 �� �� 1� �� �� �� �� �� �� M LA :r:�Ill PROPOSED RESIDENCE H U 0 W -–{– -- - - -4-4— PROPERTY 13580 SARATOGA VISTA AVE. Lot size 12, 611 SF Floor area 3,348 SF Building height 241-111 261 -6'1 199 AVE. 20170 013 72.50 57.21 ]2'79 90.50 60' 78 mlW W - ,2IsII �7 ,a ? .65 7 5 So 5 6 7r 6 - - -- 72.50 - 44 Prpposed 13 s 2 ,s 20 F - - n Residenc ,O (E1 a (E) , ? a � 1 SWOry ,z I 96 ,� 12C Sfory ory " s, 6 _ ,24.67 ,25.32 1 VISTA -i_ - CT. I- TRACT NO. 537 - SARATOGA VISTA 20 -M -13 d a , d Q aII GRADING COMPARISON NEIGHBORING HOME These existing homes built in 2010 have a greater CUT/FILL on the front wall line of the house then the Proposed Residence. Images provided by City of Saratoga PROPERTY 13591 SARATOGA VISTA AVE. Lot size 12, 632 SF Floor area 3,686 SF Building height 24'- 4" PROPERTY 13581 SARATOGA VISTA AVE. Lot size 12, 764 SF Floor area 3,636 SF Building height 25'- 0" —AVE.— 7 L7 71 14 2 7 L 1-1 1 - T 11 7 r, Z 5 5 6— 7— 8 Pngosed 0 15 5 5 6— yrl e - - - - - -_ Proposed 3 1 16 15 2 Story Residence Ln Residence 10 S� �!:) 17 14 0 2 I 1�t2ry 1- - 12 17 (F� -0 14 12 — R 2 St- 1 :jry orV r 9 y "I 11— (F 13 1.. 11 V ------ W - 21 E� lull,, E) + Yst—ory 1 0 y 1 St ry - Story 15y 1� "r -VISTA --cTar— 1", --VISTA — -i_- CT. ;7�- (- TRACT NO. 537-SARATOCA VISTA I 20-M-13 I TRACT NO. 537-SARATOGA VISTA i 20-M-13 DRAFT January 22, 2014 DRAFT SITE PLANNING SOLAR ACCESS Solar access is the ability of a property to collect active and passive solar energy directly from the sun. Solar panels are increasingly used as a means of reducing energy use from industrial sources. Passive solar design takes advantage of a building's site, climate, and materials to minimize energy use. A passive solar home collects heat as the sun shines through south - facing windows and retains it in materials that store heat, known as thermal mass. DESIGN TECHNIQUES ` State Law sets forth minimum requirements for The design should non - interference with neighboring properties' solar incorporate one or more of the following � 'n• � � � access. Cal. Public Resources techniques: � ` � . � 1 ,. � � S _i' Code Section 25982 forbids o Locate and design a 1 ' any tree or shrub from being structure to minimize shadows on neighbors' 11 lil� planted so as to cast a shadow "greater than io pool, yard areas, or solar systems Depending on sun angle, a structure's mass can cast a substantial percent of the collector shadow on adjacent properties and interfere with solar collectors or absorption area upon [an o Design landscaping to sunlight exposure on a neighbor's yard or pool. existing neighboring] solar minimize interference collector surface at any one with a neighbor's solar time between the hours of io access a.m. and 2 p.m., local o Minimize the standard time." This appearance of roof standard is a statutory mounted solar panels ` minimum, in addition to this Handbook's to o Minimize energy usage guidelines through careful r• minimize interference with a selection and neighbor's solar access due placement of windows to landscaping and building o Landscape with `T design. deciduous trees that increase sun exposure in the winter and block Reversing the floor plan and adjusting the slope, eave line(s), and sun in the summer orientation of this home's roof planes reduces the shadowing effect. 1 / J DRAFT 12 DRAFT DRAFT January 22, 2014 DRAFT SITE PLANNING SOLAR ACCESS TIMELINE DESIGN ADAPTATION Solar access is the ability of a property to collect active and passive solar energy directly from the sun. Solar panels are increasingly used as a means of reducing energy use from industrial sources. Passive solar design takes advantage of a building's site, climate, and materials to minimize energy use. A passive solar home collects heat as the sun shines through south - facing windows and retains it in materials that store heat, known as thermal mass. DESIGN TECHNIQUES f J e3 �,�, i „. ♦ ,. .�, ♦ J'r,, ”. 1u 2 3 �' � The design should incorporate one or more 1J of the following techniques: j f Locate and design a structure to minimize Depending on sun angle, a structure's mass can cast a substantial shadows on neighbors' Reversing the floor plan and adjusting the slope, cave line(s), and orientation of this home's roof planes reduces the shadowing effect. shadow on adjacent properties and interfere with solar collectors or sunlight exposure on a neighbor's yard or pool. pool., yard areas, or solar systems o Design landscaping to minimize interference Iwith a neighbor's solar access 21i I o Minimize the N/A appearance of roof mounted solar panels Minimize energy usage El ® ® El I through careful selection and o placement of windows F.F.elev. 2 -car arage I *,'Landscape with — — — — — — — —� — - - - -- - - - -- — Family Deck deciduous trees that room Existing � PT'O�Sed I I increase sun exposure in the winter and block residence residence I sun in the summer 20130 Thelma ave. 13580 1 ! Y DRAFT DRAFT DRAFT January 22, 2014 DRAFT SITE PLANNING PRIVACY Privacy, both within a home and in an enclosed yard, is important to residential quality of life in Saratoga. Engage neighbors for feedback early in the design process. Privacy issues should be resolved in the initial design stage, not as an afterthought. Residential privacy should not be achieved solely with fencing and landscaping between properties. The building's design should be the primary means of addressing privacy impacts. Privacy impacts should be minimized to the best extent possible through appropriate placement of buildings, windows, doors, and balconies. DESIGN I I TECHNIQUES The design should _ _ _ `-' -, _ incorporate one or more _ _ _ - - --� - - -- - - - of the following _ - - -� - -'' techniques: _, o Minimize windows and balconies in direct , ' view of neighbor's y private indoor and outdoor areas o Minimize the size and The finished floor of the home on the left is higher than the Offset the placement of windows and doors between number of 1n and 2nd home on the right, creating privacy impacts due to window adjacent properties. story windows on side placement. elevations o Locate larger windows in areas that do not have privacy impacts o Utilize clerestory windows or windows _ f -- --------- f________ __ _`r with higher sills where is a concern privacy y �= _ �_ o Consider finished floor height and window _- - ; -' placement impact on adjoining neighbors - _ .• ..a: -�-'�- - .:,w_= S;u'c?.. ;.c��:1• _ivy..::.•..- � :.;:��= -:� =,..: o Pay attention to x This balcony has a direct view into the neighbor's Use clerestory windows where light is desired privacy concerns on sub - standard and private indoor and outdoor areas. but privacy is a concern between neighbors. small lots DRAFT 11 DRAFT DRAFT January 22, 2014 DRAFT SITE PLANNING PRIVACY TIMELINE DESIGN ADAPTATION Privacy, both within a home and in an enclosed yard, is important to residential quality of life in Saratoga. Engage neighbors for feedback early in the design process. Privacy issues should be resolved in the initial design stage, not as an afterthought. Residential privacy should not be achieved solely with fencing and landscaping between properties. The building's design should be the primary means of addressing privacy impacts. Privacy impacts should be minimized to the best extent possible through appropriate placement of buildings, windows, doors, and balconies. The finished floor of the home on the left is higher than the home on the right, creating privacy impacts due to window placement. Offset the placement of windows and doors between adjacent properties. DESIGN TECHNIQUES The design should incorporate one or more of the following techniques: o Minimize windows and balconies in direct view of neighbor's private indoor and outdoor areas 'o Minimize the size and number of iA and 2nd story windows on side elevations 'o Locate larger windows in areas that do not have privacy impacts o Utilize clerestory windows or window; with higher sills where privacy is a concern o Consider finished floor height and window placement impact on adjoining neighbors o Pay attention to N'/Aprivacy concerns on sub - standard and small lots DRAFT 11111-1 A DRAFT DRAFT January 22, 2014 DRAFT SITE PLANNING SETBACKS Setbacks provide openings for light and air, enhance privacy, and create boundaries between properties. The minimum requirements for the front, side, and rear yard setbacks are based on the designated zoning district. However, many older neighborhoods were built with larger setbacks. The design should consider established neighborhood setbacks, even when such setbacks may be more restrictive than the Zoning Code. DESIGN TECHNIQUES R The design should �j incorporate one or more of the following _ techniques: n o Maintain the generally _ established front yard setbacks along the I4------------ ------------------ - - - - - io feet 20 feet The home on the right is set street Property line fence back from the adjacent property in o Design side yard proportion to its size and height. setbacks to minimize impacts on neighbor privacy o Setback the structure { f in proportion to the size and shape of the lot r o Setback the structure from adjacent ); R y properties in proportion to its size x While this home and height meets the required front yard setback, o Increase the setbacks its placement on the of a large structure •... •' lot is out of character with the other o Increase the side yard homes, disrupting setbacks of a two -story the natural flow structure along the street. DRAFT 10 DRAFT DRAFT January 22, 2014 DRAFT SITE PLANNING SETBACKS TIMELINE DESIGN ADAPTATION Setbacks provide openings for light and air, enhance privacy, and create boundaries between properties. The minimum requirements for the front, side, and rear yard setbacks are based on the designated zoning district. How-ever, many older neighborhoods were built with larger setbacks. The design should consider established neighborhood setbacks, even when such setbacks may be more restrictive than the Zoning Code. DESIGN TECHNIQUES The design should s`►• Jull J �' incorporate one or more of the following techniques _ Maintain the generally' established front yard ------------ ----------------------- io feet ao feet The home on the right is set I setbacks along the I street back from the adjacent property in VC Design side yard I proportion to its size and height. setbacks to minimize impacts on neighbor I privacy � 70 Setback the structure I in proportion to the size and shape of the I lot Setback the structure I from adjacent properties in I proportion to its size and height I *40"Increasethe setbacks I of a large structure • Increase the side yard I 2nd floor setback setbacks of a two - story I structure 1 I V DRAFT lb0 DRAFT TWO -STORY HOME VERSUS ONE -STORY HOME -�- o °� I �0 P-4 I I I �Cf) REAR I I U or--4� II I I l a II I I I Cl) I I ' d�1 = 18' -5" N N'q �i0� EL 85'- 1011 REAR ------------ - -- -------------- ---- FRONT proposed residence - North Facade - VIEWS - Two- story versus One -story perceivable height difference Y -6" perceivable height difference - - - - -- Imo, 119' -8" (estimated) 103' -0" TW =O1' ifile / b -- � — —aneP�ro"e, Family 2 gar g : room Deck F.F.glgv_ - -- 2 -car ara e - -- - - - - Existing N residence 20130 Thelma ave. a- Difference in finished floor height. 106' -6" (estimated) 89' -9" 18 -8 2nd floor Property line fence 1-2' -0 " Fir ceivable) height difference) T_ N 2 -car garage — — -- / - - -- - -1— r.elev. --- - - - - -- Existing residence 20130 Thelma ave. b- Outline of house in front of the shown deck and Family Room. mil Iz 18' -8" to 2nd floor 58' -11" to 2nd floor Property line fence qRA Proposed residence 13580 profile Proposed residence 13580 Line of one -story profile ' 60 a i .II N I Existing residence 13590 SITE IMPACT - ONE VERSUS TWO- STORY A two -story home has the benefit of a smallc: building footprint. There will be increased pervious area and much less grading. Very small yard area closed by house and retaining wall Nice, large open yard A one -story home will cover much more of the lot and requires significant more grading and a retaining wall. PLAN VIEW - One and Two Story Structures 182 S , w lam/ M YO s 10 ALI ° r ° ° P , i / w •, 1 / i r � / M 1 1 / M 00 AERIAL VIEW Proposed Residence - second floor- One -story profile o PERSPECTIVE - One and Two Story Structures - Camera @ 110' from fence 185 TRANSPARENCY PERSPECTIVE - One and Two Story Structures - Camera @ 110' from fence �.. PERSPECTIVE - One and Two Story Structures - Camera @ 40' from fence SITE IMPACT GRADING - ONE STORY VERSUS TWO -STORY REAR r - - - I I I I I IF �I x a I� I I I I L — — — J FRONT REAR r - - - n I I I I IF x �I I� I I I I L — — — J FRONT *Minimal grading is required along the center of the property for either a one or two story building. I 1 1 story roof / a I r112'I -------------- - - - - -- 110' a I -------------- - - - - -- - -- --� -- I I 108'1 ----------- - - - - -- – - - -- -' 106' w I ------------ - - - - -- - - -- -= I 104' ±I I ----------- - - - - -- - - -F !___j I 102'1 100' 98' REAR FRONT �–�—� (e) slope ONE STORY OPTION (N) slope *Minimal grading is required along the center of the property for either a one or two story building. I 112' 110'1 � 108' ± 106' 104'1 102' 100' 98' REAR (e) slope (N) slope - - - - Line of one -story profile I 2 story roof a_ - - -- ----------------------------- - - - - -- _ - - - -- ------------------------------------- ----------- - - - -- ------------- - - - - +- -- -- - -- - - - -- ----------- - - - - -_ - - -- - -- ---- - - - -- ----------- - - - - -- - -- - - -I -_ _ - - - - - - - j - - - _ PROPOSED TWO STORY ONT - - - - Line of the Proposed Residence 112' 110' 108' 106' 104' 102' 100' 98' FRONT SITE IMPACT GRADING - ONE STORY VERSUS TWO -STORY *Minimal grading is required along the center of the property for either a one or two story building. J_- ___- - - - - --- ♦ - -- (N)1STO7y �♦ / ♦ (BEYOND) �' -- - - -- ------------------- REQUIRED RETAINING WALL (e) slope ONE STORY OPTION (N) slope N n REAR r - - -n I I I 1112' 1110' 108' I 102' a 1100' 98' 1 1 REAR 1 I FRONT *Minimal grading is required along the center of the property for either a one or two story building. I ........ 1 �- 11-2' � 1 – 110' N P -- I 108' -- _ 106' 104' i Cr Imo', 1 98 FRONT 2 story roof 112' 110' 108' 106' 104' 100' 98' PROPOSED TWO STORY - - - - Line of one -story profile - - - - Line of the Proposed Residence REAR I r - - I - I N I 112' 1110' C) 108' I I F 106' 104' Wa 1 x 102' 1100' 98' � I —a–�4 (e) slope REAR I (N) slope FRONT - - - - Line of the Proposed Residence SITE IMPACT GRADING - ONE STORY VERSUS TWO -STORY *To create a yard space the single story option would require significant grading and an additional 83 feet of retaining wall (approximately) *With a smaller footprint, the proposed two story does not require additional retaining walls and there is significantly less grading REQUIRED REAR RETAINING r - - - 2 story roof WALL * SIMPLE AND MINIMAL I I 1 I -- ___ S__________T; - -- �N) 1_STORY �� GRADING ♦ (BEYOND) ui ♦ µ *NO RETAINING WALLS I 1 1 112'- - - - - -- -- -- 112' 10'- - - - - -- -- -- 110' ` ` -------- - - - - -- 112' --- - - - - -- 1110' 112' 112' I I F 110' 1110' 108' I 108' I I 106' 104' N CUT 1104' F x W C7 I 98' 98' 102' a CC 100' 1100' I I 98' (e) slope REAR 98' (N) slope � FRONT _(e) slope REAR 1 I ONE STORY OPTION (N) slope Proposed Residence L FRONT *With a smaller footprint, the proposed two story does not require additional retaining walls and there is significantly less grading REAR r - - - 2 story roof * SIMPLE AND MINIMAL I I 1 I -- GRADING *NO RETAINING WALLS I 1 112'- - - - - -- -- -- 112' 10'- - - - - -- -- -- 110' -- — -------- - - - - -- 112' --- - - - - -- 1110' 1 108' - - - - - -- -- 108' 108' I I F 106'- - - - - -- -- 106'\ — 104' 1104' W I I X 100' 100' 102' 1100' 98' 98' 98' � I I FRONT PROPOSED TWO STORY (e) slope REAR L _ _ J (N) slope _ FRONT - - - - Line of one -story profile - - - - Line of the Proposed Residence SITE IMPACT GRADING - ONE STORY VERSUS TWO -STORY *To create a yard space the single story option would require significant grading and an additionally 83 feet of retaining wall (approximately) 5'± RETAINING FRONT — WALL r --- -_L - -- 112' i----- x - - - - -- 110' - --I - -- 108' E---- ! ------ (N) FILL ---- 106 ' -�- - -- � 104' I 102' 100' 98' RIGHT (e) slope ONE STORY OPTION LEFT L. _ _ _ J (N) slope REAR *With a smaller footprint, the proposed two story does not require additional retaining walls and there is significantly less grading NO CHANGE HOUSE FRONT IN SLOPE BEYOND r l — — — — I� n I I I Ir L – - -- - ----------- - — — — — — - -- - - --- ---- - - - - ------- I ! 112' -- -- x l 110' – – --------------------------- 108' - -F ------------------- i-------- 106' + - -�– I -- - - - - -- R -- _ — _ - - -- - - -- - - - - -- — -- 3 - - -- 104 � 102 I I I - - - - - - - - - 100' 98' (e) slope _ RIGHT LEFT L' - - (N) slope PROPOSED TWO STORY REAR Line of one -story profile - - - - Line of the Proposed Residence Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Tuesday, February 04, 2014 4:12 PM To: DL - Council Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: proposed build at 13581 Saratoga Vista Ave Good Afternoon Mayor & Council Members, Please see the written communication below on the Saratoga Vista appeal. The appeal hearing on this property is currently scheduled for February 19, 2014. Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us From: Bob Rollin <rollinbob @yahoo.com> Reply -To: Bob Rollin <rollinbob @vahoo.com> Date: Tuesday, February 4, 2014 3:27 PM To: Crystal Bothelio <ctclerk @saratoga.ca.us> Subject: proposed build at 13581 Saratoga Vista Ave Ms Bothelio: please forward these comments to the city council for their consideration. Thank you. Bob Dear Councilmembers, As a 34 -year resident of Saratoga I wish to express my strong opposition to the proposed 2 -story construction. While this neighborhood has a few 2 -story homes, the vast majority are single -story construction. My opposition is based on two assertions: - -This construction will have a significant negative impact on the quality of life of the Prabhakar family residing in the adjacent home at 20130 Thelma Ave. - -Each new 2 -story construction will set a precedent allowing even more 2 -story construction in this neighborhood. Our quiet country -feel ranch -style community will then turn into a series of towering "McMansions" as seen in certain neighborhoods in Cupertino and Palo Alto. The proposed 2 -story construction would tower over the home and yard of the Prabhakar family, creating an extreme privacy concern. During an earlier site inspection the architect proposed mitigating the privacy concern by planting a wall of 192 tall trees on the north side of the lot. While this would eventually minimize the privacy issue, it creates a new problem by shading the Prabhakar's from the southern sun, significantly diminishing their quiet enjoyment of their property and significantly limiting their choice of landscaping plants. Over the last decade there has been considerable construction on Thelma Avenue, a street at the north end of Saratoga Vista Ave. Over a dozen large beautiful homes have been built, all of them single -story construction. If single story construction is "good enough for Thelma Ave." then it should be "good enough for Saratoga Vista Ave ". urge you to limit construction on this lot to a single -story design. I wish that I could address these concerns in person but I will be traveling on the date of the meeting. Thank you for considering my concerns. Best regards, Robert Rollin 13551 Beaumont Ave Saratoga CA `a 193 Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Monday, January 27, 2014 8:22 AM To: DL - Council Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: Proposed New House at 13581 Saratoga Vista Avenue Good Morning Mayor & Council Members, Please see the message below regarding the Planning Commission Appeal on 13580 Saratoga Vista Avenue. The appeal hearing is scheduled for February 19. Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us From: Bob Torczyner <btorcz @uwalumni.com> Date: Sunday, January 26, 2014 7:09 PM To: Crystal Bothelio <ctclerk @saratoga.ca.us> Subject: Proposed New House at 13581 Saratoga Vista Avenue To: Crystal Bothelio City Clerk, City of Saratoga Dear Ms. Bothelio, I understand that a Public Hearing is scheduled on February 19 regarding the proposed new house at 13581 Saratoga Vista Avenue. I feel very strongly that the proposed design is a poor fit for the location and that it will result in significantly degraded privacy and ambiance for the current homeowner just north of the proposed house. I voiced my concerns at the Planning Commission hearing in December and was gratified when the vote of the commission was to deny the proposed two story design. I hope the the City Council upholds that decision and continues to support our residents' right to privacy and the high quality of life in Saratoga. Below is the text I emailed to Cindy McCormick in October to be entered in opposition to the proposed plan. Please include it with the documentation for the February 19 meeting. Thank you. Robert Torczyner 13795 Saratoga Vista Avenue (408) 867 -1280 ------------------------------------------------------------------------------------------------------ I live on Saratoga Vista Avenue and pass the site of the proposed new house daily. When I first saw the outline with the poles and orange tape I was taken aback by the total out of character look for the neighborhood. 194 I have lived at my current address since 1974. Although I have notice the progressive changes during the years, none has been of the magnitude of this proposed new house. I remember when we applied for a building permit to modify our house in 1977, the Planning Commission was very responsive to the concerns of my neighbors and we were required to change the design to answer those concerns. The privacy of our neighbors was paramount in those changes and we respected the determinations of the commission. The resulting design was consistent with the neighborhood and no one's privacy or quality of life was compromised. I am concerned that the proposed construction behemoth will set a bad precedent for the block. I have seen that so many houses, upon sale, have been demolished and replaced by new and larger homes. Although these new homes no longer carry the "California Ranch" style of the past, on our street the designs have been tasteful and respectful of the neighborhood. The proposed house is neither. I am confident that the Planning Commission will be sensitive to these issues. Years ago there was a proposal to build an extremely large and inappropriate house at 13841 River Ranch Road which would have appeared as a huge wall at the south end of Saratoga Vista Avenue. A number of neighbors expressed there serious concerns with the plan and the commission stepped in to prevent the building of the house. Thank you for your kind consideration of my concerns. 195 Cynthia McCormick From: bonnie_wright @comcast.net Sent: Friday, March 28, 2014 12:29 PM To: Cynthia McCormick; City Clerk [Crystal Bothelio] Cc: Matthew Harrigan Subject: Timeline Design Project decision Dear Ms. McCormick and Ms Bothelio: My name is Bonnie Wright and I am a current Saratoga homeowner. I am writing to express my concern and, frankly, outrage, over the denial of the most recent Timeline Design Project. I have read the documentation submitted, and as a practicing attorney, it appears that the city has made a significant error which will produce far reaching unintended consequences. How can a project that is in full compliance with the existing City Codes and Design Guideline be denied? When building our home, we went to significant expense to adhere to all codes and guidelines. If the Planning Commission feels the guidlines and city codes should be changed, there is a process for doing so, as you well know. And that process is there for a reason, to protect all Saratoga Residents. At this point, the project is in compliance and I urge you to reconsider the decision. This error affects all of the residents of Saratoga, not only the resident involved in this particular project. I have grave concerns regarding what appears, to be a misuse of power. Please reconsider. Bonnie Wright, Esq. 196 Cynthia McCormick From: Auches, Bruce A <bruce.a.auches @intel.com> Sent: Sunday, March 30, 2014 7:21 PM To: Cynthia McCormick; City Clerk [Crystal Bothelio] Cc: Jeanne Auches (jauches @comcast.net) Subject: Planning Commission Appeal to the City Council - 13580 Saratoga Vista To Ms. Cynthia McCormick and Ms. Crystal Bothelio: As Saratoga citizens we are concerned about the fairness of the Planning Commission's decision to deny the permit on this property for the following reasons: 1. Fair Application of rules - The Planning Commission's decision is inconsistent with the recommendations made for the houses recently built (in 2010) across the street. These houses are larger than the one proposed. The Planning Commission should thoroughly explain the reasoning on this point. It does not seem the rules were applied the same way for the proposed property. This is not fair to its owner. 2. Two story homes are allowed and in some cases can be less impactful - City guidelines allow for two story homes if they follow existing roof contours of adjacent residences. The proposed property appears to follow existing roof contours well due to its lower profile design, narrow lot, considerable distance from the residence to the north and the general slope of the area. A one story residence would likely have to be closer to the residence to the north and thus have a greater impact on the residence to the north. Respectfully, Bruce and Jeanne Auches 197 Cynthia McCormick From: Cara Fernandez <cara_fernandez @yahoo.com> Sent: Monday, March 31, 2014 6:48 AM To: Cynthia McCormick Subject: In Regards to the proposed project at 13580 Saratoga Vista Ave, Saratoga Dear Ms. McCormick: As a Saratoga Resident I have reviewed the proposed project at 13580 Saratoga Vista Ave and it looks very similar to another project that was approved across the street. It seems that the rules are not being applied fairly to this project as the proposed house is smaller and lower than the ones across the street. In the information I reviewed, the planning staff recommended approval of the project, and, based upon the information in the Handbook provided by Timeline Design the project is in compliance with all the city guidelines. I think the project will fit in very well with the neighborhood and will not decrease our property value. As I drive through my neighborhood, I enjoy seeing new construction. It makes me believe there is a future for Saratoga, a rebirth. If new homeowners are denied the ability to improve their property and build their "dream" homes, we will lose prospective buyers to neighboring communities. This will not only affect our property values, but impact other areas of our community including our local schools. Sincerely, Cara Fernandez im Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Wednesday, April 02, 2014 10:56 AM To: Chuck Page; Howard Miller; Jill Hunter; Manny Cappello Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: Saratoga Vista Ave new house proposal Council, Here is another email on the appeal. Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us From: "dianeporternet @comcast.net" <dianeporternet @comcast.net> Date: Wednesday, April 2, 2014 10:53 AM To: Crystal Bothelio <ctclerk @saratoga.ca.us> Subject: Saratoga Vista Ave new house proposal Hello, I'm a neighbor on Saratoga Vista Ave. and have already written a letter with my objections to the new house proposed on our street. I'm just emailing again to say that I can't be there tonight, but would still like to oppose the plan. The planning department should see that this particular property is on a steep slope and as such is not appropriate for a two story house. The houses across the street are nestled in a low spot and this new one would not be. The lot is large and there must be better design options for this builder to use. Thanks, Diane Porter 13777 Saratoga Vista Ave. 199 Cynthia McCormick From: Lee Zhang <Izhangg @gmail.com> Sent: Monday, March 31, 2014 11:50 AM To: Cynthia McCormick; City Clerk [Crystal Bothelio]; Helen Xu Subject: Re: 13590 Saratoga Vista Ave Hi Cindy, As the owners of property at 13591 Saratoga Vista Ave, we are sending you the email to support the appeal to the City Planning Commission's decision by Margaret Li's family. Based on my research the owner has revised their original design several times, however the city still declined their design plan based on false assumption raised by one of the neighbors. We strongly believe City has put them through a lot and it is very unfair. In review of their plan, the house they are proposing is very consistent with the neighborhood and adheres to all city guidelines. Please review their revised plan carefully, we sincerely hope you can do it right this time and approve their revised plan accordingly. Sincerely, Helen Xu and Li Zhang On Tue, Dec 10, 2013 at 5:03 PM, Lee Zhang <1zhangg(a�gmail.com> wrote: Hi Cindy, We are the owner of the property located at 13591 Saratoga Vista Ave, just across the street from the property which is in the design phase and will start to be rebuilt from ground up soon. We understand the design of new property has been revised a few times due to complaints from adjacent neighbors, we however would like to support the current design and elevation of the new build, we believe the design is not only compatible with the surrounding style but also helps to increase the overall market value of the properties in the community. Please feel free to contact us if you would like to talk to us regarding the comments. Regards, Helen Xu and Li Zhang 408 - 315 -9470 200 Lee Zhang Managing Director Abacus Financial Services BRE# 01438631 NMLS# 196970 Cell 408- 315 -9470 Tel.510- 353 -0855 Fax.510- 353 -0850 201 Cynthia McCormick From: James A. Campagna <jim @plazaloans.com> Sent: Saturday, March 29, 2014 4:06 PM To: Cynthia McCormick; City Clerk [Crystal Bothelio] Subject: Planning Commission Appeal to the City Council - 13580 Saratoga Vista Hon. Members of the Saratoga City Council, Regarding the recent Planning Commission decision on the aforementioned project. I request that you vote to overturn the planning commission in support of the homeowner. This is a fine project and I trust the council will endeavor to uphold the private property rights of its citizens when reasonably possible. Thank you for serving on our City Council. James A. Campagna 19511 Glen Una Drive Saratoga, CA 95070 CONFIDENTIALITY NOTICE: This e -mail communication may contain CONFIDENTIAL INFORMATION and /or otherwise protected bylaw from disclosure and is intended only for use of the intended recipients named. If you are not the intended recipient of this communication, or the person responsible for delivering this to the intended recipient, you are hereby notified that the reading, copying, or distributing of this communication, or any unauthorized review, use, dissemination, downloading, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the sender immediately by reply e -mail, or by calling (408) 978 -0400. Delete this communication and destroy all copies. Please consider the environment before printing this email. 202 Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Tuesday, January 21, 2014 10:36 AM To: DL - Council Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: 13580 Saratoga Visa Proposed Home Design Good Morning Mayor & Council, Please see the message below regarding the Planning Commission appeal on the project at 13580 Saratoga Vista Avenue. Warmly, Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us From: Marilyn Mason <marmaso @me.com> Date: Sunday, January 19, 2014 2:48 PM To: Crystal Bothelio <ctclerk @saratoga.ca.us> Cc: "raviprabhakar @vahoo.com" <raviprabhakar @yahoo.com> Subject: Fwd: 13580 Saratoga Visa Proposed Home Design atten: Crystal Bothelio Date: January 19, 2014 11:49:40 AM PST Subject: 13580 Saratoga Visa Proposed Home Design As a neighbor I was very happy to see that the Planning Commission ruled in the favor of the neighbors and not Timeline Design. This proposed massive structure of theirs is not at all appropriate for this neighborhood. The design does not fit in with other established homes in the area and totally removes all privacy for the home below them on Thelma. The lot on Saratoga Vista has plenty of room to build a lovely home at a lower height. After meeting with the planning commission, owners, builder, and neighbors at the first site visitation, it was clear there are real concerns with this plan affecting those living close by. 1. The privacy issue and concerns of the home directly below the building. 2. The drainage issue for all homes below the property. 3. And for all of us that do not live adjacent to the proposed building, we are very concerned about maintaining the character of our neighborhood, which consists primarily of low and single story homes, which respect the privacy of their neighbors. 203 It is this Character of a Neighborhood and the respect neighbors have for each other that makes living in Saratoga so special. It is a bad precedent for the city to allow buildings to be built in areas that are totally out of character with the current neighborhood homes. I trust you will look at this proposed project through the eyes of homeowners Ravi and Seema, and all the neighbors, and not just hear the voices of the builder and Ms Li, the owner. Also, after much work and a couple of visitations, the planning commission believed it was not appropriate either. I hope their recommendation for a change in the current plans will be respected as well. Thank you, Marilyn Mason 20115 Thelma Ave 204 Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Tuesday, April 01, 2014 8:22 AM To: Chuck Page; Howard Miller; Jill Hunter; Manny Cappello Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: Proposed Home on 13580 Good Morning Council Members, Please see the message below regarding the Saratoga Vista appeal. Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us On 4/1/14 7:17 AM, "Marilyn Mason" <marmaso @me.com> wrote: >After attending the site visitation, and having gone to the first one >as well, it was interesting noting the difference in presentation. >Today's had quite a large setup of information to impress the city >council, but the "fact" still remains that it is a very imposing >structure for the area and Ravi's neighboring home. >Timeline pointed to 5 or 6 other places not too nearby that had worse >views and impacts on their neighbors, which does not make them >justified, or have anything to do with making it right for this >building to have the same effect. What about all of the homes that are >done in wonderful proportions and view sightlines that are built all the time? >1 find it hard to understand when the Planning Commission spent a lot >of time and ruled against the proposed structure, how the City Council >could find enough new information to be in favor of it. >a concerned neighbor, > Marilyn Mason 205 Cynthia McCormick From: Mei Wang <222mei @gmail.com> Sent: Monday, March 31, 2014 12:47 AM To: Cynthia McCormick Subject: Project at 13580 Saratoga Vista Ave Dear Cynthia, As a resident of City of Saratoga, I do not think the decision made by the City Planning Commission about this project (13580 Saratoga Vista Ave) was fair to the applicant. As we can see, a single -story house will have a larger impact to the surrounding neighborhood. Because the neighbors will be facing a much larger wall and it also requires a lot of grading to the natural ground. In this particular case, a two story house seems to be a more reasonable solution because it will minimize the grading and the size of the wall that the neighbor will be seeing. Plus, there are two bigger houses across the street are two - story houses, I do not see the reason why they cannot have another two -story house here. Thanks! Mei Wang, Ph.D. 206 Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Tuesday, March 25, 2014 9:07 AM To: DL - Council Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: 13580 Saratoag Vista Ave Good Morning Mayor & Council Members, Please see the message below regarding the 13580 Saratoag Vista Avenue appeal hearing, which is scheduled for April 2. Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us From: Meredith Moran <meredithmoran @sbcglobal.net> Reply -To: Meredith Moran <meredithmoran @sbcglobal.net> Date: Tuesday, March 25, 2014 8:59 AM To: Crystal Bothelio <ctclerk @saratoga.ca.us> Subject: Fw: 13580 Saratoag Vista Ave To the City Clerk: Please share this letter with the members of the Saratoga City Council. Dear Saratoga City Council, Hello, my name is Meredith Moran and I live not too far from the Saratoga Vista Dr. property that will be discussed at the City Council meeting on April 2. First, I wish to express my concern that such a tall structure (as depicted by the orange netting) would be considered appropriate or in keeping with the neighborhood. As one approaches Saratoga Vista driving east on Thelma, the outline of the structure sticks out like a sore thumb. I can't imagine how imposing the final home will be. I also concerned that you would approve a house that hovers to the extent that this one would over its neighbor on the corner. Due to the much higher elevation of the13580 Saratoga Vista property, it should not be a two -story structure. (And, as we know, two -story homes, today, with their extra tall ceilings, stand taller than two - stories built in the past.) From the outset the architect should have focused on utilizing the extra -large lot available - there is more than enough land to build a sizable one -story home. I also think that it is disingenuous to think that planting trees on the property line will take care of the privacy issues for the house next door. The trees will probably just add to a sense of being hemmed in and will possibly engulf the 207 yard and the house in too much shade, not to mention the cost to the neighbor to keep the trees trimmed from his side. We need to remember that what makes the Saratoga Golden Triangle special is the unimposing way homes generally relate to one another. The low profile of the homes is what gives our neighborhood its curb appeal. Please don't give in to builders' or new home owners' desires to build BIG and TALL. The integrity of the neighborhood as already established needs to be honored and maintained. Once a property is developed to the detriment of its surroundings, that's it. It can't be undone. It is very important that the design of this home not be approved. Please ask yourselves if you would want a house that will stand the height of this one built next door to your one story home. Would you allow it to happen? Sincerely, Meredith Moran 19797 Bonnie Ridge Way Saratoga, CA From: Ravi <raviprabhakar @hotmail.com> To: meredithmoran(c _ sbcglobal.net Sent: Monday, March 24, 2014 9:30 AM Subject: Re: 13580 Saratoag Vista Ave Thank you Meredith for your support, really appreciate getting additional support from your network Best regards Ravi Sent from my BlackBerry 10 smartphone. From: Meredith Moran Sent: Monday, March 24, 2014 10:44 AM To: Ravi Reply To: Meredith Moran Subject: Re: 13580 Saratoag Vista Ave Ravi, I am sorry but I will not be in town to speak at the City Council Meeting on April 2. As you have suggested, though, I will send a letter to the Council via the City Clerk. I am also sharing your appeal letter with some of my neighbors asking them to also write the Council with their concerns. Meredith No Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Monday, March 31, 2014 9:29 AM To: Chuck Page; Howard Miller; Jill Hunter; Manny Cappello Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: Design Review PDR13 -0012 (13580 Saratoga Vista Ave.) Hello Council Members, Please see the email below regarding the Saratoga Vista appeal. This item, as well as other written communications received after the packet was prepared, will be provided to the City Council as a desk item at the April 2 meeting. Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us From: Percy Aria <paria @juniper.net> Date: Saturday, March 29, 2014 3:07 PM To: Crystal Bothelio <ctclerk @saratoga.ca.us> Subject: Design Review PDR13 -0012 (13580 Saratoga Vista Ave.) Dear Ms Bothelio, We are the homeowners at 20133 Thelma Ave., which is at the junction of Saratoga Vista Ave. and Thelma Ave. The proposed two story structure at 13580 Saratoga Vista Ave. (APN 393 -39 -025) is too massive and uncharacteristic of the neighborhood and does not take into consideration its effects on the adjacent property at 20130 Thelma Ave. and its privacy. A lower single story structure with an equivalent footage distributed across the lot would be much more suitable to blend in with the neighborhood. There have been eighteen new /renovated homes on Thelma Avenue and not a single structure is two story. We urge that the City Council uphold the planning commission's decision to deny the proposed two story plan for 13580 Saratoga Vista Ave. Thanks for your consideration. Percy & Nina Aria 209 Cynthia McCormick From: Rachel Campagna <rachel @campagnalaw.com> Sent: Monday, March 31, 2014 12:14 PM To: Cynthia McCormick; City Clerk [Crystal Bothelio] Subject: Planning Commission Appeal to the City Council - 13580 Saratoga Vista Importance: High Dear Saratoga City Council, My name is Rachel Campagna and I am writing to you, as a property owner and resident of Saratoga, to express my support of the abovementioned construction project. I am supportive of this project for the following reasons: 1. The design of the home is compatible with the neighborhood. It is compatible with the neighborhood because two homes of similar design, located across the street, were approved by the planning commission and built in 2010. This project is smaller in scale than the two existing homes. 2. The proposed design of this home would have less impact on the environment than a one story. A two story structure is appropriate for this location because it allows the structure to follow the existing contours of the terrain resulting in less grading of the property. Further, a one story structure would cover most of the property resulting in unnecessary impervious coverage. 3. The Council should protect private property rights of its citizens. This project meets all existing designibuilding codes and standards. The denial of this project by the planning commission is arbitrary. Therefore, I request that you vote to overturn the planning commission in support of the homeowner. Thank you for serving our city. Rachel Campagna, Esq. 19511 Glen Una Drive Saratoga CA 95070 CONFIDENTIALITY NOTICE: This e -mail communication may contain CONFIDENTIAL INFORMATION and /or otherwise protected bylaw from disclosure and is intended only for use of the intended recipients named. If you are not the intended recipient of this communication, or the person responsible for delivering this to the intended recipient, you are hereby notified that the reading, copying, or distributing of this communication, or any unauthorized review, use, dissemination, downloading, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the sender immediately by reply e -mail, or by calling (408) 978 -0400. Delete this communication and destroy all copies. Please consider the environment before printing this email. 210 Cynthia McCormick From: Ravi <raviprabhakar @hotmail.com> Sent: Tuesday, March 25, 2014 3:08 AM To: Emily Lo; Howard Miller; Manny Cappello; Chuck Page; Jill Hunter; City Clerk [Crystal Bothelio] Cc: Cynthia McCormick Subject: An urgent appeal to stop the proposed home on 13580 Saratoga Vista Dear Ms Lo, Mr Miller, Mr Cappello, Mr Page, Ms Hunter, I am a long time resident of Saratoga with my children having the privilege of been educated from primary school through Saratoga High. We are indeed fortunate to live in a very special community where we hold sacred both privacy and quality of life and more importantly where neighbors work together for the common good. The proposed home on Saratoga Vista has given my family and I considerable distress due to gross infringement of privacy. Unfortunately Ms Li and Timeline relentlessly continue to push for a 2 story home in a predominately 1 story neighborhood, that too on a hillside property that magnifies the height difference yielding an imposing structure. The members of the planning commission have done an outstanding job on both new homes and remodels in the Golden Triangle which have further added to the desirability of the community; perhaps the best example is on my street Thelma Ave where new homes over the past 15 years are well integrated with the neighborhood. I urge you to support the planning commission in maintaining this successful template including the application to the proposed home on Saratoga Vista. I would be grateful if the design is revised to a lower profile single level home with an equivalent square footage that is better distributed within the large 12,000 square feet plot; this would be the optimum solution by meeting the needs of the Li family and also respecting neighbors privacy while maintaining the unique rural character of Saratoga. I look forward to your site visit on March 31. 211 Best regards Ravi Prabhakar 20130 Thelma Ave Saratoga, CA 212 Cynthia McCormick From: Rick Pearce <pearce4 @gmail.com> Sent: Friday, March 28, 2014 11:32 AM To: Cynthia McCormick Subject: Planning Commission decision re: 13580 Saratoga Vista Avenue Dear Ms. McCormick: I am writing you today to express my concern over the recent Planning Commission decision regarding the above -named project. As a Saratoga resident and homeowner, I cannot understand how a project that is already in full compliance with the City Codes and Design Guidelines -- and has demonstrated a willingness to go beyond the codes and guidelines in consideration of the needs of the City and the neighborhood -- could possibly be denied. What purpose do the codes and guidelines -- and the recommendations of the city staff -- serve if this is the case? Who is going to reimburse homeowners for the tremendous expense they go through to follow the recommendations of the city staff and design their projects to these guidelines? As a concerned Saratoga resident and homeowner, I am requesting to have you reconsider this decision in light of the implications it has for ALL of the residents of Saratoga. Thank you, Rick Pearce 408.348.4809 213 Cynthia McCormick From: Tim Henderson <tim @cypress - re.com> Sent: Wednesday, April 02, 2014 4:41 PM To: Cynthia McCormick; City Clerk [Crystal Bothelio] Cc: Matthew Harrigan Subject: 19580 Saratoga Vista Ave Importance: High Dear Ms. McCormick: I am writing you today to express my concern over the recent Planning Commission decision regarding the above -named project. As a Saratoga resident, on and off since 1980, I cannot understand how a project that is already in full compliance with the City Codes and Design Guidelines -- and has demonstrated a willingness to go beyond the codes and guidelines in consideration of the needs of the City and the neighborhood -- could possibly be denied. What purpose do the codes and guidelines -- and the recommendations of the city staff -- serve if this is the case? Who is going to reimburse homeowners for the tremendous expense they go through to follow the recommendations of the city staff and design their projects to these guidelines? As a concerned Saratoga resident, I am requesting to have you reconsider this decision in light of the implications it has for ALL of the residents of Saratoga. Let me close by re- iterating the concerns I shared with you at the site meeting on Monday — this recent decision by the planning commission feels arbitrary and capricious. I encourage the City Council to make the correct decision and approve this project as shown. Thank you, Tim Henderson Partner, Cypress Group direct 408.867.8813 cell 408.529.9651 email tim cypress - re.com CYPRESS 20640 Third St, # 600 Saratoga CA 95070 214 Cynthia McCormick From: City Clerk [Crystal Bothelio] Sent: Wednesday, April 02, 2014 10:55 AM To: Chuck Page; Howard Miller; Jill Hunter; Manny Cappello Cc: Dave Anderson; James Lindsay; Cynthia McCormick Subject: FW: 13580 Saratoga Vista Project Good Morning Council Members, Please see the message below regarding the appeal hearing on the agenda tonight. Crystal Bothelio City Clerk I City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: 408.868.1269 1 Fax: 408.867.8559 Email: ctclerk @saratoga.ca.us I web: www.saratoga.ca.us From: Zari Mohazzab <zmohazzab @vahoo.com> Reply -To: Zari Mohazzab <zmohazzab @vahoo.com> Date: Wednesday, April 2, 2014 10:47 AM To: Crystal Bothelio <ctclerk @saratoga.ca.us> Subject: 13580 Saratoga Vista Project Hello, I disagree with building two stories in this slopped lot. The plan shows many windows in the second floor. We live across from these house and these windows are privacy issues for us. Thanks, Zari 215 Cynthia McCormick From: krainin @gmail.com on behalf of Andrew Krainin <krainin @aya.yale.edu> Sent: Sunday, April 06, 2014 8:36 AM To: City Clerk [Crystal Bothelio]; Cynthia McCormick Cc: Matt Harrigan Subject: 13580 Saratoga Vista Drive - Community Perspective Dear Saratoga City Council Members, I am writing to provide what may be a different community perspective on the proposed project for 13580 Saratoga Vista Drive. I realize that when immediate neighbors develop negative view of a project, they can be very vocal about this. Very often the broader community interests and views are not heard because they are not as personally motivated to engage and share their point of view. So I'd like to express my support for this project for two basic reasons 1. It will be an attractive house that conforms with the city guidelines (as I understand them) and is significantly better than the one -story alternative that would 'automatically' be approved 2. Given the above - in order for our community to maintain property values it must be attractive to potential buyers. This means having predictability and common sense in property owners rights to upgrade or replace existing properties; decisions to the contrary undermine what is the largest investment for most residents of Saratoga. On #1, my understanding is that the Planning Commission turned down the proposal for 3 reasons: because it does not follow site contours; because it's mass and bulk is incompatible with the neighborhood, and because it unreasonable interviews with the views of the neighbors. In response to these concerns, I encourage the Council to bear in mind that the alternative is not to keep the existing house on the property, but rather to have a large (wide) one -story house in its place. That's what we're comparing to. In comparison with a large one story house, the proposal better follows the site contours than would be physically possible with a wider house (and better than the houses nearby); it's visible mass is actually less because of the less wide fronting - it is designed with great sensitivity to this factor and compatible with the 216 other new 2 -story homes in the area; and the impact on views vertically is basically none because the only view behind the house is that of another house - and horizontally is less because the fronting is narrower. Again, given the rationale above, I further encourage the Council to consider #2 - making decisions to limit the options of property owners that are inconsistent with city guidelines and at least from a layman's point of view seem unreasonable over time will affect the value of all of our homes. Thank your for your attention to this matter and consideration of my letter. Sincerely, Andrew Krainin 14233 Chester Avenue Saratoga, CA 217 To: TimeLine Design & City of Saratoga From: Chung Ting Yao & Shau Ping Lo Resident of 20112 Thelma Ave Re: 13580 Saratoga Vista Ave construction Date: 411512014 To Whom It May Concern, We are informed that the new construction plan at 13580 Saratoga Vista is revised. Per the new plan, the construction site is pushed back by at least 5 feet. As a result, the following are our concerns regarding the property, as stressed by our previous mail and they are stressed again here. 1. During and after construction, the foundation of the fence between our lot and 1 3580 Saratoga Vista will be affected due to lateral force imposed by the building to the land, and we believe this to be a safety concern.. 2. We have concerns regarding our privacy as the new construction is a two-story building and is on higher ground. Since rear part of their second floor will be directly facing our backyard, we request that the height of fence between the lots along our backyard being increased by 2 feet. 3. We are concerned that our lot will collect water runoff from the lot of 13580, as it is on higher ground. Therefore we request that a concrete drain be built to drain water to the Saratoga Vista Ave side; additionally, we also request to make a concrete retaining wall that functions as the foundation for both the fence and drain. Please note that when we had our current residence constructed in 1998, our neighbor raised similar considerations and we are forced to follow their requests exactly, at our cost, per the City's request. We hope that the new construction at 13580 Saratoga Vista Ave will follow suit and respect our concerns. Sincerely yours, Chung Ting Yao and Shau -Ping Lo 218 1 I I I LI RESIDENCE I 13580 SARATOGA VISTA AVE ztel YI X SARATOGA, CALIFORNIA u Z T'' a,I I yjPROPOSED- wIL.DIN HEIC•IiTJ2a.41 I� TOP OF PLATE SE OND FLR. o M Iio QJ -1, STOP_OF 5QRFLPt (SECOND FLR.) 1 I ` 7QP OF PLATE (FIR T FLR.) I I al I I {�) 12 4L--- mall AM PROPOSED FRONT ELEVATION SHEETM DESCRIPTION A0,1 COVER SHEET. VICINITY MAP, AREA CALLS, SHEET INDEX, CONSULTANTS �.,a� uT,.A1. 1Araa r ^w Syr L1 TORO LAND SURVEY C7 PROPOSED GRADING AND OTGAINAGE PLAN •� C2 PROPOSED ORAGING AND ORAINAGE DETAILS CS CLEAN BAY BEST MANAGEMENT PRACTICES y A0,2. GENERAL NOTES 3i ,emu• A0.3 GENERAL NOTES A0.4 PROPOSED SITE PLAN 1 b AO.S PROPOSED SITE AND XERISCAPING DATA ""w+ +• „e�V ABA PROPOSED STREETSCAPE A0.7 UNASSIGNED ADA PROPOSED FLOOR AREA DATA AND SITE SECTION A0.9 PROPOSED RESIDENTIAL BLOCK AVERAGE IMAGE t' "a •� / - �. a A2.1 PROPOSED FlRST FLOOR PLAN I/ A2,2 PROPOSED SECOND FLOOR PLAN wnln P ray. 7'y. Y 4 A2.5 PROPOSED ROOF PLAN p A3.1 PROPOSED EXTERIOR ELEVATIONS A3.2 PROPOSED EXTERIOR ELEVATIONS A4.1 PROPOSED BUILDING SECTIONS qua. i,ryp , VICINITY MAP 18 SHEET INDEX 6 xwn J rmuv xa.•4 $ DESIGNERS STRUCTURAL DESIGNER 9F x',45 , 67.x7 7t, 1 TIMELINEDESIGN SEZEN &MOON I 1 14401 BIG BASIN WAY STRUCTURAL ENGINEERING INCORPORATED SARATOGA CA, 95070 274 E. HAMILTON AVE. SUITE C TEL: (400) 7413000 CAMPBELL, CA 95ODS Q FAIL (405) 741~1007 TEL` (406) 871.7273 ATTN: STEVEN OL42 FAX. 08)671.7274 �4HY4nd8Dd441ynA*i ATTI4: KENT SFZEN 14 I .5 @ 1 F 7 SMSEINCQAOLCOM , CONTRACTOR TIMELINE DESIGN TITLE 24 CALCULATIONS 14441 BIG BASIN WAY YAR MILA KENNETT 6 ASSOCIATES le SET SARATOGA CA, 96870 15211 PERRY LANE *� -.- - - - TEL: (406) 7413009 MORGAN HELL, CA 95097 FAX: (406) 741.3007 TEL: {400) 0213740 ATTN: MATTHEW HARRIGAN ATTW YARMILA KENNETT (Q 10 _ I7' g( a gg ,4 1� N E i lie THE DOCUMENTS PREPARED BY THES€ CONSULTANTS ARE AN INTEGRAL PART OF THE 11 ARCHITECTURAL CONSTRUCTION DOCUMENTS AND SHALL BE INCORPORATED INTO THIS BY REFERENCE: TITLE-24, STRUCTURAL CALCULATIONS, ETC, THE MOIST STRINGENT I2 ex+ w ixs,Fr T REQUIREMENTS SHALLSE FOLLOWED. THE CONTRACTOR WIALL OBTAIN CURRENT COPIES I •R 5 OF ALL DOCUMENTS, READ, UNDERSTAND AND CONFIRM ANY CONFLICTS OR SARATOGA' -VISTA -- - - CT. --4 DISCREPANCIES OR OLIESTIONS WITH APPROPRIATE CONSULTANTS. TRACT H? 837 BLOCK MAP 17 CONSULTANTS 5 g z �I4 nlm I I I 1 I DH % 114' =1'•O' 6 APNN: 393 - 59.025 PROJECT ADDRESS: 13580 SARATOGA VISTA AVE SARATOGA, CA PROPERTY OWNER: RAI UN AND XU Li 13860 SARATOGA VISTA AVE SARATOGA, CA ZONING! R1- 10,000 OCCUPANCY: R.9, U-1 CONSTRUCTION: TYPE V-8 FOR CODE COMPLIANCE: 2010 CALIFORNIA CODES (CBC. CEC. CHIC. CPC } 2010 CALIFORNIA FIRE CODE 2010 CALIFORNIA ENERGY CODE FINDINGS AUGUST- JAIIUAITY- MAY ITY COUNCIL SIDE SETBACKS: PLANNING PLANN01"ITY COUNCIL 1125.85SF 2ND STORY: i REAR SETBACK: ti".wgr 26.633F PROPOSED FRONT ELEVATION SHEETM DESCRIPTION A0,1 COVER SHEET. VICINITY MAP, AREA CALLS, SHEET INDEX, CONSULTANTS �.,a� uT,.A1. 1Araa r ^w Syr L1 TORO LAND SURVEY C7 PROPOSED GRADING AND OTGAINAGE PLAN •� C2 PROPOSED ORAGING AND ORAINAGE DETAILS CS CLEAN BAY BEST MANAGEMENT PRACTICES y A0,2. GENERAL NOTES 3i ,emu• A0.3 GENERAL NOTES A0.4 PROPOSED SITE PLAN 1 b AO.S PROPOSED SITE AND XERISCAPING DATA ""w+ +• „e�V ABA PROPOSED STREETSCAPE A0.7 UNASSIGNED ADA PROPOSED FLOOR AREA DATA AND SITE SECTION A0.9 PROPOSED RESIDENTIAL BLOCK AVERAGE IMAGE t' "a •� / - �. a A2.1 PROPOSED FlRST FLOOR PLAN I/ A2,2 PROPOSED SECOND FLOOR PLAN wnln P ray. 7'y. Y 4 A2.5 PROPOSED ROOF PLAN p A3.1 PROPOSED EXTERIOR ELEVATIONS A3.2 PROPOSED EXTERIOR ELEVATIONS A4.1 PROPOSED BUILDING SECTIONS qua. i,ryp , VICINITY MAP 18 SHEET INDEX 6 xwn J rmuv xa.•4 $ DESIGNERS STRUCTURAL DESIGNER 9F x',45 , 67.x7 7t, 1 TIMELINEDESIGN SEZEN &MOON I 1 14401 BIG BASIN WAY STRUCTURAL ENGINEERING INCORPORATED SARATOGA CA, 95070 274 E. HAMILTON AVE. SUITE C TEL: (400) 7413000 CAMPBELL, CA 95ODS Q FAIL (405) 741~1007 TEL` (406) 871.7273 ATTN: STEVEN OL42 FAX. 08)671.7274 �4HY4nd8Dd441ynA*i ATTI4: KENT SFZEN 14 I .5 @ 1 F 7 SMSEINCQAOLCOM , CONTRACTOR TIMELINE DESIGN TITLE 24 CALCULATIONS 14441 BIG BASIN WAY YAR MILA KENNETT 6 ASSOCIATES le SET SARATOGA CA, 96870 15211 PERRY LANE *� -.- - - - TEL: (406) 7413009 MORGAN HELL, CA 95097 FAX: (406) 741.3007 TEL: {400) 0213740 ATTN: MATTHEW HARRIGAN ATTW YARMILA KENNETT (Q 10 _ I7' g( a gg ,4 1� N E i lie THE DOCUMENTS PREPARED BY THES€ CONSULTANTS ARE AN INTEGRAL PART OF THE 11 ARCHITECTURAL CONSTRUCTION DOCUMENTS AND SHALL BE INCORPORATED INTO THIS BY REFERENCE: TITLE-24, STRUCTURAL CALCULATIONS, ETC, THE MOIST STRINGENT I2 ex+ w ixs,Fr T REQUIREMENTS SHALLSE FOLLOWED. THE CONTRACTOR WIALL OBTAIN CURRENT COPIES I •R 5 OF ALL DOCUMENTS, READ, UNDERSTAND AND CONFIRM ANY CONFLICTS OR SARATOGA' -VISTA -- - - CT. --4 DISCREPANCIES OR OLIESTIONS WITH APPROPRIATE CONSULTANTS. TRACT H? 837 BLOCK MAP 17 CONSULTANTS 5 g z �I4 nlm I I I 1 I DH % 114' =1'•O' 6 APNN: 393 - 59.025 PROJECT ADDRESS: 13580 SARATOGA VISTA AVE SARATOGA, CA PROPERTY OWNER: RAI UN AND XU Li 13860 SARATOGA VISTA AVE SARATOGA, CA ZONING! R1- 10,000 OCCUPANCY: R.9, U-1 CONSTRUCTION: TYPE V-8 FOR CODE COMPLIANCE: 2010 CALIFORNIA CODES (CBC. CEC. CHIC. CPC } 2010 CALIFORNIA FIRE CODE 2010 CALIFORNIA ENERGY CODE FINDINGS AUGUST- JAIIUAITY- MAY ITY COUNCIL SIDE SETBACKS: PLANNING PLANN01"ITY COUNCIL 1125.85SF 2ND STORY: SUSMITYAL REAR SETBACK: ti".wgr 26.633F BUILDING HEIGHT 26' -T" 24•4H 22' -2^ AREA.(SFI 3,348 MF) 3,347 (SF) 3,3461SF) SETBACKS 22.40%(2,630 SF) MAXI MUM FLOOR AREA CALCULATION; 3.200 +170 FRONT tST 27' -31 25' -3• 3518 - FRONT2ND 33'8- 37' -2" 47' -10' LEFT IHORTH }1ST iS' -2- 15'-8- 48'5' LEFT INORTH72ND 15'•2- 16'8• 22'-0' RIGHTISOUTHIIST 14' -2- IS' -2' W-T RIGHT ISOUTHI 2ND 17'3° 21' -3" i8'-T REAR IST 00'-5" Se'-9' 49' -C REAR 2ND ..CUT 09' -7• ?Z-SH 53'"b" AND FILL CUT 95 CUBIC YARDS 322CU8tC YARD$ 401 CUBIC YARDS FILL 324 CUBIC YARDS 200 CUBIC YARDS 174 CUBIC YARDS IMPORT 228 CUBIC YARDS NA NA EXPORT NA 42 CUBIC YARDS 227 CUBIC YARDS LOT SIZE: 12,611.6 SF FRONTSETBACK: 26' SIDE SETBACKS: SECOIIDFLR. 1ST STORY: 1125.85SF 2ND STORY: 16'0 REAR SETBACK: ti".wgr 26.633F 1ST STORY: 264 2ND STORY: 364' MAX (ALLOWABLE) HEIGHT: 21Y-0' MAIL (ALLOWABLE)I SITE COVERAGE: HO% (7,6463 SF) PROPOSED COVERAGE: 22.40%(2,630 SF) MAXI MUM FLOOR AREA CALCULATION; 3.200 +170 HnMST CLEVATWN POIHT: 19].1Y = 1,200 + 176 AVERAGE ELEVATNNI MNT'. 1 W,00 a 3170 SF. PROPOSED 1ST FLOOR AREA: 1,770.17' SF PROPOSED COVERED PORCH AREA: 20.08 SF PROPOSED GARAGE AREA: 427AT SF PROPOSED 2ND FLOOR AREA: 1,126.06 Sf 'TOTAL PROPOSED AREA: s PROPOSED NEW 3,346.85 -SF. 2 -STORY SINGLE- FAMILY RESIDENCE WITH 4 BEDROOMS ON VACANT LOT. PROJECT DESCRIPTION 219 PROJECT CONCESSIONS A. PLAN PREPARATION: TIMELINE DESIGN 14401 BIG BASIN WAY SARATOGA CA. 96070 TEL: (408) 7413000 FAX: (4(78) 141 -3001 ATTN: Op. Tank np4odd6d0R.rt61 S. 04124114 C. D. PROJECT DESCRIPTION: NEW 2 -STORY SINGLE- FAMILY RESIDENCE E. APNO39939O20 F. 11660 BARA70MA VISTA AVE, 0. HMUN AND XUE LI H,VACANTLDT I. ZONING? RI-10 J. GROSS LOT: 12.61 LS SF NET: WAPS K. ACE OF STRUCTURE: 0 YEARS L. SLOPE AT BUILDING EDGE: 8 % +!• M. AVERAGE SLOPE OF SITE: S . 0.00229(21(736) M.29 B. 1IA %OR 12% NET SITE AREA REOUCTION . 14% OR 1765.9 SF NET SITE AREA 10,846 SF N. ALLOWABLE FLOOR AREA >• 9,200x170 3370 SF O. PROJECT SUMMARY fl63TFN1. HA - f7i4.t7 gF 1TFO.173F SECOIIDFLR. NA 1125.85SF H2p.MSF GARAGE NA ti".wgr 26.633F w.17SF 20ABSF ENOL94E0 F0RCH NA 3.S msF J,bIp, w TOTAL HA PROJECT SUMMARY P. F00TARwrld _E 2R05F 17,5014 0RNE1k4Y 11253F 9A0% VHU.ICWAVIBECKS 11238E 9.9 ACCESSOR78TRC1J1uRE5 OSF 0% OTNER TOTAL: 63F _.474 MM SF 55.4% O. 1ONE61 ELEIIAIM MIT: - f00AC HnMST CLEVATWN POIHT: 19].1Y AVERAGE ELEVATNNI MNT'. 1 W,00 tQFMOST ELEVATION POINT: 124.7' D16rzr. 22167 R. ALL Baru I B FRONT 2S SSG-. {SfCONO FLR.4T -iC7 lEFf 91DE 10,IS'1H4 1C- S,tSECOHO F1.R. zr-0] RgITf 81DE Ip,142H9 IrP.iBECOND FIR. 1627 REAR 2Y,352N0 /9i'. 13EC0ND FlR 454.1 PROJECT SUMMARY 13551 BEAUMONT AVE. SCREENING TREES: COMMON NAME BOTANICAL NAME SIZE NUMBER CAROLINA CH RRY LAUREL (PRUNUS CAROLINIANA ) 15 GALLON 12 20112 THELMA AVE. (N) 15 GALLON - CAROLINA CHERRY LAUREL SCREENING TREES ® 5' O.C. 114' -10 1 .— ..— ..— ..— ..— ...— ..— .. —.. —.. ..- 90._7" (ESTIMATED)....— .. —.. —.. PROPOSED 1ST STORY SIDE SETBACK (E ) OPEN DECK ........ _ . ?2'-21_.. 13571 BEAUMONT AVE. 88' -0" N 00 DE 4" CY SS CYPRE c p O O 0 4" R 0 4" C,PR86S nv 4jA3.5 -, w SH D 0 I 0 N 0 6" P NE z (N) RETAINING WALL. MAX. 5' HEIGHT I ETER REDWOODS J 5 "OC R S 5" YI SS. C, o I L io q4 R () PERIMETER TREES v ��, ' 7", o 10 ;I w 1 o R R A S T U ` F -j 13591 BEAUMONT AVE. IN IRRIGATION • AUTOM IC IRRIGATION CONTROLLER WITH RAIN SENSORS • DRIP Clk SUBTERRANEAN IRRIGATION SYSTEMS WHERE APPLICABLE • TURF SPRAYHEADS WITH LOW VOLUME NOZZLES (IE -MP ROTATORS) IJ I I I I 13590 SARATOGA VISTA AVE SARATOGA, CA 95070 I B -2 1/2 2ND STO Y SETBACK I 14. -0. I F 1I ST STORY ` -- - - ' 13591 BEAUMONT AVE. IN IRRIGATION • AUTOM IC IRRIGATION CONTROLLER WITH RAIN SENSORS • DRIP Clk SUBTERRANEAN IRRIGATION SYSTEMS WHERE APPLICABLE • TURF SPRAYHEADS WITH LOW VOLUME NOZZLES (IE -MP ROTATORS) IJ I I I I 13590 SARATOGA VISTA AVE SARATOGA, CA 95070 I B -2 1/2 2ND STO Y SETBACK I 14. -0. I F 220 ST STORY ' SIDE SETBACK I -• Y ROOM MED) -. 36' -3" (ESTIMATE - t I 2C1 30 TH LMA 55' -1" (ESTIMATED) e° ' (E) 2 -CAR GARAGE I INIMUM 1ST ST )RY SETBACK A E. uwn y 10' -0" I 15' -0" MINIMUM 1ST STORY SETBAC I .. � � uwn (zs•nign E1;( WALL MINIMUM 2N STORY SETBACK I -b4? — 15' �— OI CL CE MINIMUM 2ND TO SETBACK I CR CREAY Y YC" (E)TREES .. -.. ps nigh Erystack) 4" R I �.� N a S I T E N O T E S I^ `, o ` (E)T E - '- ONC. O m - (z.g• n drysta k1 n SETBACK VERIFICATION: PRIOR TO FOUNDATION INSPECTION BY THE CITY, sC NC. DRI.VEWA. PAVING d m o THE LLS. OF RECORD SHALL PROVIDE A WRITTEN VERIFICATION THAT ALL 1p^ A 1:100 SF. _z 10" IRCH BUILDING SETBACKS ARE PER THE APPROVED PLANS. REE STORMWATER RETENTION: DISPOSITION AND TREATMENT OF STORMWATER w 88' -0" N 0 G. 3' 4 -01- - "— _ '- ..— ..— .. —..- - • • — • • WILL COMPLY WITH THE NATIONAL POLLUTION DISCHARGE ELIMINATION _ I PO p (E) PTD. WD. FENC 0 REMAIN SYSTEM (NPDES) STANDARDS AND IMPLEMENTATION STANDARDS PIToLAnoN .. LOCATE WATER METER NORTH ESTABLISHED BY THE SANTA CLARA VALLEY URBAN RUNOFF POLLUTION PREVENTION PROGRAM. 4.. p AS: LI E OX. SEWER LATERAL IMPERVIOUS AREA: O TOTAL AREA OF HARDSCAPE WITHIN FRONT SETBACK = 520.0 SF. TD EL C.. 4U TOTAL LOT AREA FACE OF CURB = 12611_5 SF. GUTTER TOTAL PROPOSED IMPERVIOUS AREA = 4387.0 S A R A T 0 G V I S T A A V E. (60'-0" WIDE) ®' PERCENTAGE OF IMPERVIOUS AREA = 34.8% PROPOSED SITE PLAN W/ SCREENING TREES 1 1/8 " =V -0° 220 N N f:op'e1`h fl ®SN All EaelQU, M�lop. em meterleb apppaeMy Wnsiy en pfoteetM enQ aouWUte orlplmi em uapWJ -r work of ]1me11"e puW. a —1 mt b faWe1 to --d. eopb4 er Gb - +Ithoot W �rlLten oovrnt oI W ttmeuve IbIQe. RgWpmont —W-tn h' oNen b .-I.ad IRenlop em 'pwYbetbn ere WlrumvW W efeWl tofel eerWa evd �hW camel" the the prvpeR' of the Tlmallae Dolyn u- b teeYbbA W the elta fw �hbh the' eta prtp TIMELINE DESIGN SCALE: 1/8" = 1'- 0" PROPOSED RESIDENCE FOR: REVISIONS: PLANNING Sub. 06/17/13 O - - -- LICENSE # 598967 DRAWN BY: SD APPROVED BY: SD w w HAILIN & XUE LI PLANNING SUB. 0 12/4/13 Q CITY COUNCIL SUB. 04/24/14 14401 BIG BASIN WAY SARATOGA, CALIFORNIA 95070 N 13580 SARATOGA VISTA AVE PHONE: 408.741.3000 FAX: 408.741.3007 DATE:06/17/13 N SARATOGA, CA FIRST FLOOR PLAN (A) = 176.29 SF. (B) - 69.54 SF. (C) = 705.53 SF. (D) - 1136.22 SF. (E) - 45.37 SF. (F) - 12.79 SF. (G) - 32.40 SF. TOTAL - 219 &14 SF. (G') - 20.05 SF. COVERED PORCH 1128.65 SF. = TOTAL PROPOSED FLOOR AREA = 3346.85 SF. SECOND FLOOR PLAN (H) - 13.16 SF. (1) - 226.76 SF. (J) - 29&06 SF. (K) = 333.77 ST. (L) - 14.62 SF. (M) - 242.26 SF. TOTAL = 1126.65 SF. NORTH 0' 4' 8' 1 PROPOSED FLOOR AREA DATA h /B °= ,' -0 "I 21 96' -7" 68' -0 1 88' -0 1 0' 4' 8' PROPOSED SITE SECTION 1/8 "= V-0-1 1 222 a 22' -0" 18' -2 1/2" PROPOSED 2ND PROPOSED 2ND STORY SETBACK STORY SETBACK 15' -0" 15' -0" MIN. 2ND STORY MIN. 2ND STORY SETBACK SETBACK I I I I 36' -11 1/2" (ESTIMATED) 1T +i -: _ ® 6i. �- EB 118'.. 116' SUB. FLR. 114' . --.- - -- -- - - -= I a n • °c'L ....114' I - 2ND. FLR, 112.53'T2 _ _ sIgI� . ..1110106' 110' 108' 08 __.. SUB. FLRR 104 04 L. - 102.22 FIRST F a 02' 100' -_. �:: �..�.� � � - _. ,,. -_ _ I .. -100' I 98' 70. -0.. 94, _ - . - - -- 10-0" 194'. MIN. I I MIN. - 1ST. STORY 1ST. STORY SIDE SETBACK IDE SETBAC 18' -5" 14' -0" . 68' -0 1 88' -0 1 0' 4' 8' PROPOSED SITE SECTION 1/8 "= V-0-1 1 222 a N N W 2 A4,7 R4.d 5e' —ttl` 4' -p" Z' -4• 34' -f 4/4" ,B' -4 3/4' }S' -e' 6' -f1` 6' -7tl' 3' -8 1/2' 3•_7^ 3` -& t /4" 3'_7• 4' -0" Id Ml "313 � sa a A N S TI R m 0 cn v m ti F3 a cn p - 1 13 r- 0 m WIEN a Z 7'_4' 9' -2` 4' -8' 1 - 57-8 1/2' 3'-8 1./2' 5' -ti 1/2' 23' -10 1/2' 13" -7 1/4' 58' -10' 0 C7 <50 y T a© WN Q Fi 2 w b r1 f N A N ■ - t� 1v f TIMELINE DESIGN SCALE: AS SHOWN p PROPOSED RESIDENCE FOR: z HAILIN & ?CUE LI R 13580 SARATOGA VISTA AVE SARATOGA, CA REVISIONS: PLANNING SUB. 06117113 LICENSE # 598967 14401 BIG BASIN WAY SARATOGA, CALIFORNIA 95070 PHONE: 408.741.3000 FAX: 408.741.3007 DRAWN BY: OT PLANNING 5176. 12W15 APPROVED BY: OT CITY COUNCIL SUB. z o4r24r1a DATE:11/18113 e e ■■ILA ■ ■. I Ali >• � �-� � �� - " ■ - t� 1v f TIMELINE DESIGN SCALE: AS SHOWN p PROPOSED RESIDENCE FOR: z HAILIN & ?CUE LI R 13580 SARATOGA VISTA AVE SARATOGA, CA REVISIONS: PLANNING SUB. 06117113 LICENSE # 598967 14401 BIG BASIN WAY SARATOGA, CALIFORNIA 95070 PHONE: 408.741.3000 FAX: 408.741.3007 DRAWN BY: OT PLANNING 5176. 12W15 APPROVED BY: OT CITY COUNCIL SUB. z o4r24r1a DATE:11/18113 T28'-5- 1 1. OR I I Eva vim MEN 0 SEEM 0 SEEN gm In r- wall - 0 NIF14 ire I SEEN > K) TIMELINE DESIGN SCALE: AS SHOWN p PROPOSED RESIDENC�E FOR� P F E i 13580 SARATOGA VISTA AVE SARATOGA,CA PLANNING SUB. W1 7113 LICENSE # 598967 14401 BIG BASIN WAY SARATOGA, CALIFORNIA 95070 PHONE: 408.741.3000 FAX: 408.741.3007 DRAWN BY: OT PLANNING SUB. zl�l 12J4113 APPROVED BY: OT CITYCOUNCILSUB. ZL 04124114 DATE: 11118113 N N cl 1 2 A4.1 Aa.1 e c Fn � 9i r mA I f D ml� � m m I 0 �z A N I A I� a v n�A, n M N Z # a—' V Z OT N O 2 A II N A J rAf.UE51aN. nu .Jro ,wa wnnrnmo�mo m. �e pamea ona�aneiiiuiv ariyinol ma unpueli &oi wok of Timeline wiyn wd moY soikmiwa,R- ww.eop�.a.wdir(oed wnxoui axe winm eon.m�onxe'r�md'me DUiyv. Pquipnrni munutnnumd by aem.�. acludea. uo my.o sita�ion. eR �uNmax at e�enxan.�l uv�ce, and Jidl«maut ih. vti. p,opmvorm.- I�m.nn.Uniye. ux.n Rain.id io �x�uie for wh�eF 6 D N �_- -....— - -- � TIMELINE DESIGN SCALE: AS SHOWN � PROPOSED RESIDENCE FOR: 9 Z m HAILIN & XUE LI 8 N 13580 SARATOGA VISTA AVE SARATOGA, CA REVISIONS: PLANNING SUB. 06/17/13 DRAWN BY: OT LL LICENSE # 598967 14401 BIG BASIN WAY SARATOGA, CALIFORNIA 95070 PHONE: 408.741.3000 FAX: 408.741.3007 APPROVED BY: OT CITY CITY COUNCIL SUB. oanana DATE: 11/18/13 # rAf.UE51aN. nu .Jro ,wa wnnrnmo�mo m. �e pamea ona�aneiiiuiv ariyinol ma unpueli &oi wok of Timeline wiyn wd moY soikmiwa,R- ww.eop�.a.wdir(oed wnxoui axe winm eon.m�onxe'r�md'me DUiyv. Pquipnrni munutnnumd by aem.�. acludea. uo my.o sita�ion. eR �uNmax at e�enxan.�l uv�ce, and Jidl«maut ih. vti. p,opmvorm.- I�m.nn.Uniye. ux.n Rain.id io �x�uie for wh�eF 6 D N �_- -....— - -- � TIMELINE DESIGN SCALE: AS SHOWN � PROPOSED RESIDENCE FOR: 9 Z m HAILIN & XUE LI 8 N 13580 SARATOGA VISTA AVE SARATOGA, CA REVISIONS: PLANNING SUB. 06/17/13 DRAWN BY: OT 0 PLANNING SUB. 3 LICENSE # 598967 14401 BIG BASIN WAY SARATOGA, CALIFORNIA 95070 PHONE: 408.741.3000 FAX: 408.741.3007 APPROVED BY: OT CITY CITY COUNCIL SUB. oanana DATE: 11/18/13 z o w 0. JI al ■ 7 pIJ Y O w 1 a all 7 12 p U W. a r/1 v1 r/1 U lw t O m ' MAX. ALLOWABLE B ILDING HEIGHT 1 _ i 2 _ 2 N N 2 .: LBL(L(� H��HT ,24.41 t. 12 i 4 n TOP OF PLATE SECOND FLR. I X18' EB 12 • 5 f 3.840 FX - u - _ it CONO FLR.) V OF PLATE (FIR T FLR.) OP OF SUBFLR. IRST FLR.) 10224 ._ 107.Q00000 ism of I Elm KEYNOTES: 1. CONC. ROOFING TILES W/ TILE RAKE 8 PAINTED 2 x6 SUBRAKE W/ PAINTED DECORATIVE PURLINS 2. PAINTED CEMENT PLASTER 3. ARCHITECTURAL STONE EXT. WAINSCOTING 4. PAINTED DECORATIVE CEMENT PLASTER FRIEZE 5. PAINTED CAST CEMENT PLASTER WINDOW SILL (TYP.) 6. EXPOSED CONC. BASE AND STEP 7. DECORATIVE SCREENED ATTIC VENT 8. INSET CERAMIC TILE FACADE ACCENT 9.16 -PANEL OVERHEAD GARAGE DOOR 10. MISSION-STYLE EXT. SCONCE LIGHT FIXTURE 11. ALUM. ROOF GUTTERS, DOWNSPOUTS 8 CONC. SPLASHBLOCKS SYSTEM 12. WINDOW • PER FLOOR PLAN SPECS.(TYP.) 13. FIXED SKYLIGHTS -PER FLOOR PLAN SPEC. RIGHT SIDE SOUTH ELEVATION 226 ■ all -M ism of I Elm KEYNOTES: 1. CONC. ROOFING TILES W/ TILE RAKE 8 PAINTED 2 x6 SUBRAKE W/ PAINTED DECORATIVE PURLINS 2. PAINTED CEMENT PLASTER 3. ARCHITECTURAL STONE EXT. WAINSCOTING 4. PAINTED DECORATIVE CEMENT PLASTER FRIEZE 5. PAINTED CAST CEMENT PLASTER WINDOW SILL (TYP.) 6. EXPOSED CONC. BASE AND STEP 7. DECORATIVE SCREENED ATTIC VENT 8. INSET CERAMIC TILE FACADE ACCENT 9.16 -PANEL OVERHEAD GARAGE DOOR 10. MISSION-STYLE EXT. SCONCE LIGHT FIXTURE 11. ALUM. ROOF GUTTERS, DOWNSPOUTS 8 CONC. SPLASHBLOCKS SYSTEM 12. WINDOW • PER FLOOR PLAN SPECS.(TYP.) 13. FIXED SKYLIGHTS -PER FLOOR PLAN SPEC. RIGHT SIDE SOUTH ELEVATION 226 i. Ow ml OIF OIY k 1108WABLE BUILDING HEIGHT ww w N N y KEYNOTES: 1. CONC. ROOFING TILES W/ TILE RAKE 8 PAINTED 2x6 SUBRAKE W/ PAINTED DECORATIVE PURLINS 2. PAINTED CEMENT PLASTER 3. ARCHITECTURAL STONE EXT. WAINSCOTING 4. PAINTED DECORATIVE CEMENT PLASTER FREIZE 5. PAINTED CAST CEMENT PLASTER WINDOW SILL (TYP.) 6. EXPOSED CONC. BASE AND STEP 7. DECORATIVE SCREENED ATTIC VENT e. INSET CERAMIC TILE FACADE ACCENT 9. 16 -PANEL OVERHEAD GARAGE DOOR 10. MISSION-STYLE EXT. SCOCE LIGHT FIXTURE 11. ALUM. ROOF GUTTERS, DOWNSPOUTS 8 CONC. SPLASH13LOCKS SYSTEM 12. WINDOW - PER FLOOR PLAN SPECS-(TYP.) 13. FIXED SKYLIGHTS-PER FLOOR PLAN SPEC. 1 REAR (EAST) ELEVATION 1 1J4' =V-W 121 KEY NOTES: 1. CONC. ROOFING TILES W/ TILE RAKE 8 PAINTED 2 u6 SUBRAKE W/ PAINTED DECORATIVE PURLINS 2. PAINTED CEMENT PLASTER 3. ARCHITECTURAL STONE EXT. WAINSCOTING 4. PAINTED DECORATIVE CEMENT PLASTER FREIZE 5. PAINTED CAST CEMENT PLASTER WINDOW SILL (TYP.) 6. EXPOSED CONC. BASE AND STEP 7. DECORATIVE SCREENED ATTIC VENT e. INSET CERAMIC TILE FACADE ACCENT 9.16-PANEL OVERHEAD GARAGE DOOR 10. MISSION-STYLE EXT. SCOCE LIGHT FIXTURE 11. ALUM. ROOF GUTTERS, DOWNSPOUTS 8 GONG. SPLASHBLOCKS SYSTEM 12. WINDOW -PER FLOOR PLAN SPECS.(TYP.) 13. FIXED SKYLIGHTS -PER FLOOR PLAN SPEC. 14. PAINTED STANDING SEAM METAL ROOF t LEFT SIDE (NORTH) ELEVATION 1 1/4• =1'-0' 11 227 12 _ . 4 HROPOSEA BUILDING HEIGHT_124.4' - - _. TOP OF PLATE SECOND FLR.. - - - -- — — -- u -_ —_ — ti X18' _ - _. tt _ _ _,.. z 2626 AW _ _ . AW t ,4�T -OFL ,9,T—OF OF S- U @FLR,. �?ECOND FLR.). J , TOP OF PLATE (FIRST FLR.) 0° tz - - 2626 AW -. 2626 AW 2626 AW 2626 AW -- 2626 AW. - -2626 AW ❑ - '- of � w Oil _- - _ T9P OF SUBFLR. (FIRST FLR.) 102.24 _. _- ... _ 30, 6 -.. - .: RV 1 . NA t�A. I�`,�A- 6�1Tf� SLAB KEY NOTES: 1. CONC. ROOFING TILES W/ TILE RAKE 8 PAINTED 2 u6 SUBRAKE W/ PAINTED DECORATIVE PURLINS 2. PAINTED CEMENT PLASTER 3. ARCHITECTURAL STONE EXT. WAINSCOTING 4. PAINTED DECORATIVE CEMENT PLASTER FREIZE 5. PAINTED CAST CEMENT PLASTER WINDOW SILL (TYP.) 6. EXPOSED CONC. BASE AND STEP 7. DECORATIVE SCREENED ATTIC VENT e. INSET CERAMIC TILE FACADE ACCENT 9.16-PANEL OVERHEAD GARAGE DOOR 10. MISSION-STYLE EXT. SCOCE LIGHT FIXTURE 11. ALUM. ROOF GUTTERS, DOWNSPOUTS 8 GONG. SPLASHBLOCKS SYSTEM 12. WINDOW -PER FLOOR PLAN SPECS.(TYP.) 13. FIXED SKYLIGHTS -PER FLOOR PLAN SPEC. 14. PAINTED STANDING SEAM METAL ROOF t LEFT SIDE (NORTH) ELEVATION 1 1/4• =1'-0' 11 227 VIEW FROM DECK 20130 THELMA EXHIBIT "A" 228 EXHIBIT "A" DESCRIPTION Shows how the house was moved back by approximately 10 feet. EXHIBIT "B" DESCRIPTION (next page) Mr. Prabhakar requested that we erect story poles for the north elevation and include a story pole at 14' high at the property line to represent a future hedge. We had a site meeting on Sunday April 13th to review the story poles with Ms. Li. At that meeting, Mr. Prabhakar expressed concern that the ridge of the master bathroom would negatively impact his view. To demonstrate the impact, that day I put up a 2X4 that was set at the height of the ridge line at the master bathroom so we could discuss the impact of the master bathroom which protrudes beyond the northern elevation. On the attached picture, we have added a red horizontal line to at the top of the two by four to represent the ridge of the roof above the master bathroom. Margaret Li took the attached picture at that time to record the impact to the Prabhakar's view from their deck. The impact is quite limited as shown in the photograph. It is in line with the highest ridge of the existing single story home to the south. VIEW FROM DECK 2 130 THELMA (ZOOMED IN) VIEW FROM 20130 THELMA EXHIBIT "B" 229 April 23, 2014 Timeline Design Li Residence 13580 Saratoga Vista Ave Saratoga, CA 95070 To: City of Saratoga City Council Dear Council Members and Vice Mayor, Thank you for your time and consideration in regards to the Li Residence at 13580 Saratoga Vista Ave. We will outline to you the efforts made to work with the neighbors since the City Council Meeting of April 2, 2014. OUTLINE OF EFFORTS TO WORK WITH NEIGHBOR TO THE NORTH At the last City Council meeting it was suggested that we meet with James Lindsay (Planning Director) and Ravi Prabhakar (Northern Neighbor). Following the City Council meeting we did meet at the City Planning office on Monday April 7th at approximately 1:30 pm to brainstorm on how we may be able to alleviate some of the impact on the Prabhakar residence. We looked at several alternatives including (1) moving the house toward the street, (2) moving the house southward, (3) moving the house back on the lot (away from the street). Based upon review of the plans, moving the house forward had very little benefit to the Prabhakar's and that approach was taken off the table. During our meeting, with Mr. Lindsay's assistance, it was agreed by all parties to target a 50% reduction in the impact on the Prabhakar view shed as viewed from their family room. The Li's agreed to story pole the north most facade at 10' back from the previous location. In addition to moving the house further back on the lot, we were able to move it South on the lot by an additional 3' -4 ", also reducing the impact to the Northern neighbors. The story poles were installed and we had another site meeting on Thursday April 10th at approximately 3pm with Ravi Prabhakar, James Lindsay, Cynthia McCormick, Margaret Li, and Matthew Harrigan. At that meeting we seemed pretty settled on the location of the house. The Timeline Staff brought out a long tape measure and we measured the story pole location at 67' from the face of the curb as a benchmark for locating the new second floor northwest corner. This was done in the absence of survey markers or any other immovable object to use as a reference point. We all agreed to this location and the method for determination of the second floor setback. After the meeting, Mr. Prabhakar requested a "Google Earth" drawing showing the location of his home in relationship to the proposed residence. This was provided by Timeline Design. After reviewing all the information provided by Timeline Design, Mr. Prabhakar requested we move the house back an additional 5' saying he would then support the project. Based upon this request, on Sunday April 13th at approximately 11am, Margaret Li, Ravi Prabhakar, and Matthew Harrigan met at the site. At the site, Mr. Probhakar said he would agree at 3' further set back. However, Margaret Li felt that she had given up a significant amount of usable back yard space and made a significant amount of concessions. In addition, the house would then become somewhat of an impact to the neighbor to the 230 east of the Prabhakars. Therefore, Margaret Li has elected to keep the house at the location (tentatively) agreed to at the Monday April 7th meeting at the City Planning office. ADDRESSING 20112 THELMA AVE NEIGHBOR CONCERNS In addition to the Prabhakar's concerns, the neighbor at 20112 Thelma has raised 3 concerns. We take their concerns very seriously and we would like to address them directly. There is a concern about the house construction putting pressure on their existing wood retaining wall. From what we could see looking over the fence and through the fence, the height difference between the two lots varies at approximately 18 ". That is a very small height and does not require a building permit to support such a low retaining wall. Therefore, a wood retaining wall is sufficient. In addition, the first floor of the house is 18' -5" away from the retaining wall and will not add any additional force to the wall. A conservative approach would have any force from a foundation acting at a 45 degree angle which would mean any force would be very far from the retaining wall. 2. We agree to build a new wooden fence 8' high with a wood retaining wall for the earth. A dirt swale is the common way drainage would be achieved on such a lot. The only time concrete would be required is when there is significant drainage and the water would run off at high enough speeds to erode the soil. That is not the case here. The drainage is being designed by a California State Licensed Civil Engineer and will be in compliance with all local laws and accepted industry practices CONCESSIONS MADE SINCE THE CITY COUNCIL MEETING 1. The house was lowered to the lowest extent possible according to the civil engineer. This resulted in additional retaining walls, more off -haul of dirt, and special framing and foundation to achieve code required earth to wood clearances for new homes. 2. The Garage was moved to the north side of the house to reduce windows facing north. 3. The overall height of the house was brought down from a maximum height of 24' -1" to 22' -2" 4. The first floor setbacks on the north side was increased from 15' -8" to 18' -5" 5. The second floor setbacks on the north side were increased from 18' -8" to 22' -0" 6. The first floor front setback was increased from 25' -3" to 35' -6" 7. The second floor front setback was increased from 37' -2" to 47' -10" 8. Increased off -haul from approximately 42 CY to approximately 227 CY. 231 CONCESSIONS MADE BETWEEN AUGUST AND DECEMBER PLANNING MEETINGS 1. We have reduced the second floor north fagade by 50% in response to privacy concerns by the northern neighbors. 2. In reducing the width of the second floor facade, and in removing the north facing roof gable, we effectively reduced the perceptible height of the building by almost 2 feet. 3. We have also reduced the area of north facing glazing on the second floor by 74% and the total area of north facing glazing by 43% in response to the northern neighbors' privacy concerns. Also, one of the north facing windows is specified to be fitted with privacy glass to further address the neighbors' privacy concerns. 4. We have reduced the total area of west facing glazing by 18% and set all glazing back by 6 feet in response to privacy concerns by the neighbors across the street. 5. On the north side, we have increased the second floor setback by a total of 3 feet since the original proposal, also in response to neighbors' privacy concerns. 6. In response to the planning department's concerns about the eclectic style of the architecture, we have redesigned the building and included elements of a California Colonial design. 7. In response to objections raised by some planning commissioners, we have redesigned the second floor, rearranging the bedrooms and the floor plan to eliminate the need for egress windows on the northern fagade. 8. We have twice revised the grading design, resulting in the need for taller and longer retaining walls, thereby reducing the earth fill volume, required for construction by 180 cubic yards. This has been in response to concerns about the perceived height of the building. 9. In revising the grading design, and reducing the roof spans on the second floor, we have succeeded in reducing the height of the building by almost 2 feet, to addressing concerns about the height of the building. 10. Margaret Li, one of the applicants has made a verbal agreement with the eastern neighbor on 13571 Beaumont Road to top some of Italian cypress trees along their shared lot line to increase the neighbors' sunset view. 11. We have also reached out to the neighbors to the north in an effort to work together to install mutually agreeable and pleasing fencing and landscape screening to address their privacy concerns. Currently there are no trees on the neighbor's south fence line thereby increasing the impacts of any home built on the other side of the property line. 232 CONCLUSION To conclude, we would like reiterate that this project has never asked for any variances, and has always been designed within the tenets of the zoning ordinance and the residential design guidelines. We have expended considerable time, effort, and expense in redesigning the project to be more accommodating of the neighbors and to meet the request of the planning staff. We strongly urge the City Council to support this project based upon the numerous and significant concessions made by the Li's over the course of the design review process. Thank you, Matthew Harrigan President, Timeline Design Saratoga, CA 95070 233 REPORT TO THE PLANNING COMMISSION Meeting Date: Application: Location / APN: Owner /Applicant: Staff Planner: December 11, 2013 Design Review PDR13 -0012 Saratoga Vista Avenue / 393 -39 -025 Li / Timeline Design Cynthia McCormick, Planner, AICP �, Argonaut black Iop — �i Clubhouse ,taav } Traffic z Ba skerbal I `�"�8ers Cfiart�,rs�V Court �y Kilbride Ct 06r Glasgow ,Dr Miljevieh Dr yd° Kilbricle Dr n�of. ��,a gucltftavefi Glen Brae�)t C� 4 Glasgow Dr Edinburgh Dr n �� �, ro ,taav brae Or a� n G!e mark Lrt Glen Brae�)t C� s �r � a �;��n Sl Andrevr Thdrna Ave { Thelma Ave Graernar pr Episcopal Chur& Plat s chaol `a c� X006 cn Frankl la. Avt % A t halet Ln Saratoga Vista Cl t y c Sarc � b Li M x Argonaut v Dental a' a 94 ¢ p �' p X. { Sacred Hears a CII Tacuba m 11ar Church iratoga outdoor � ❑ �7f Hutton I yterian ih 6eskeshall sz q Church Herrimart Ave Courts Herriman Ave P 7P LaMOy ti� =o b4� � Saratoga � pge ±+ .. 5 Manager Saratoga Saratoga •lic,'ICir7 c High School Baseball I ?Id V'74 P oy Saratoga Vista Avenue Page 1 of 6 234 Summary PROJECT DESCRIPTION: The applicant requests Design Review approval to construct a new 3,348 square foot two -story home on a vacant lot. STAFF RECOMMENDATION: Adopt Resolution No. 13 -035 approving the project subject to conditions of approval. Design review approval by the Planning Commission is required pursuant to City Code Section 15- 45.060. PROJECT DATA: Site Area: 12,611 sq. ft. (10,846 net) Average Slope: 11.6% General Plan Designation: Medium Density Residential (M -10) Zoning: Single - Family Residential (R1- 10,000) Application No. PDR 13 -0012; Saratoga Vista Ave / 393 -39 -025 Page 2 of 6 235 Proposed Allowed/Required Site Coverage Residential Footprint 2,977 sq. ft. Driveway 875 sq. ft. Walkway / Decks 1,635 sq. ft. 5,487 sq. ft. (43.5 %) 60% Maximum Floor Area First Floor & Porch 1,775 sq. ft. Second Floor 1,173 sq. ft. Garage: 400 sq. ft. Total Floor Area 3,348 sq. ft. 3,370 sq. ft. Maximum Height (Residence) Lowest Elevation Point: 100.88' Highest Elevation Point: 103.12' Average Elevation Point: 102.00' Proposed Topmost Point: 126.08' (24.08') 26 feet Maximum Setbacks 1St Story 2"d Story 1St Story 2 °a Story Front: 25' -2" 37'10" 25' 25' Left Side: 15' -0" 18' -8.5" 10' 15' Right Side: 15' -2" 21' -3.5" 10' 15' Rear: 59' -9' 72' -5" 125 135 Application No. PDR 13 -0012; Saratoga Vista Ave / 393 -39 -025 Page 2 of 6 235 PROJECT HISTORY On September 25 2013, the Planning Commission reviewed a design review application for a new 3,668 square foot two -story home on a vacant lot. Following public testimony and feedback from the Planning Commission, the applicant requested a continuance to make design changes. The changes are described below. SITE CHARACTERISTICS Site Description: The 12,611 square foot vacant lot is located in a transitioning neighborhood of single -story and two -story homes. The hillside lot has an average slope of approximately 11.6 %, sloping from east to west and from northeast to southwest. The gross lot is approximately 20 percent larger than the standard for the zoning district but is similar in size and dimension as the lot to the right and the two lots across the street. The two lots to the left are similar in gross site area but are narrower and deeper than the subject lot. The homes to the left and right of the subject property are single -story while the two homes across the street are two - story. An existing retaining wall is located on the highest portion of the lot to the east. Several trees line the western and northern property lines. Project Description: The 3,348 square foot two -story home has been designed in a "California Colonial" style with Spanish Colonial Revival elements. The fagade includes a single -story porch and entry supported by classic columns. The design includes dormers that are in keeping with the style and allow light into the stairwell. The proposed home is similar in height and massing of the two newer homes across the street. The second story is setback from the front of the home, reducing its perceived bulk from the street. Detail Colors and Materials Exterior Tan colored stucco with ivory colored trim Window Trim White colored vinyl Wainscoting Tan and brown colored cultured stone Front Door Mahogany colored fiberglass Garage Door Tan colored metal Roof Brown concrete composite tiles Privacy impacts are kept to a reasonable minimum by limiting the number of windows on the right side of the home and the size of the windows facing left. The distance between the windows on the subject home and adjacent properties also helps to minimize privacy impacts. The grade at the building's edge is approximately ten to eleven feet lower than the property to the south (right). The grade at the building's edge is approximately three to four feet higher than the grade of the property to the north (left). The two properties to the left have rear yards abutting the side yard of the subject property. The minimum rear yard setback for the northern neighbor is 25 feet. There are eight north facing first story windows, located approximately 15 to 17 feet from the northern property line, where 10 feet is required. There are two north facing second story windows, located approximately 18 feet 8 1/2 inches from the northern property line where 15 feet is required. Application No. PDR 13 -0012; Saratoga Vista Ave / 393 -39 -025 Page 3 of 6 236 As presented at the September 25th hearing, the applicant had previously made the following design changes to reduce the perception of bulk and integrate the home into the neighborhood: • Minimized privacy impacts by increasing window sill height from two to five feet -six inches • Decreased the overall size of the windows on the left side of the home (including those that would have been needed for egress) • Minimized the fagade bulk by changing the pediment style gables to a more simplified gable • Replaced the craftsman style tapered columns and stone base with simple square columns • Removed a bay window from the front elevation Following public testimony and feedback from the Planning, the applicant has made the following additional design changes from the September 25th plans: • Decreased the building height to approximately 24 feet -one inch • Increased the total earth cut volume and decreased the total earth fill volume, resulting in a net export of 42 cubic yards (as opposed to a net import of 226 cubic yards). • Modified the first story layout: • Shifted the left side of the home slightly further to the rear • Shifted a portion of the right side of the home to the left side • Reduced the size of each left facing window but maintained the total window area by adding three new small windows in the bedroom • Combined the two garage doors into one garage door • Modified the second story layout: • Shifted the left side of the home slightly further to the rear • Increased the left side second story setback by approximately 3 feet • Eliminated a bedroom on the left side of the home • Eliminated four of the windows facing left, reducing the total window area by 17 sq. ft. CalGreen Standards: The project meets the minimum CalGreen standards and exceeds the California Energy Code requirements by at least 15 %. The project also includes energy efficient appliances and plans for a future photovoltaic system. Neighbor Notification and Correspondence: The property owner distributed notification forms to 10 adjacent neighbors. A Public Notice was also sent to property owners within 500 feet of the site. As described in the September 25th staff report, neighbor concerns include privacy impacts, mass and height impacts, and site drainage. Additionally, one neighbor is concerned about the amount of fill being added to the property. The applicant has reduced the size and sill height of left facing windows to minimize privacy impacts. The majority of the second story floor area is located on the right side of the home, thereby reducing height and privacy impacts on the lower property to the left. The projected grading includes a net loss of 42 cubic yards; including 322 cubic yards of earth cut volume and 280 cubic yards of earth fill volume. A two foot wide by six inch deep drainage swale is proposed along the northern boundary of the lot where the site naturally drains. A storm drain collects runoff from the swale and connects to a bubble -up dissipater towards the front of the property. Application No. PDR 13 -0012; Saratoga Vista Ave / 393 -39 -025 Page 4 of 6 237 FINDINGS Design Review Findings: The findings required for issuance of a Design Review approval pursuant to City Code Article 15- 45 are set forth below. The Applicant has met the burden of proof to support the required findings: (a) The project avoids unreasonable interference with views and privacy. The project meets this finding. The home is setback further from property lines than required by code, thus minimizing privacy and view impacts. Privacy impacts are further minimized by designing the most impactful second story windows with five foot -six inch sill heights and placing larger windows needed for second story egress at the rear of the home. (b) The project preserves the natural landscape. The project meets this finding. No protected trees are proposed for removal. 602 cubic yards of cut and fill is needed for the project, well below the maximum 1,000 cubic yards permitted on hillside lots. The front yard landscape design includes drought tolerant plants and will complement the neighborhood streetscape. (c) The projectpreserves protected, native and heritage trees. The project meets this finding in that no heritage or native trees are proposed for removal. (d) The project minimizes the perception of excessive bulk. The project meets this finding. The mass of the home is minimized by designing the height to be approximately two feet lower than allowed by code. The proposed entry is moderate in height and the second story is setback from the front, minimizing its presence on the street. While the home nearly maximizes the allowable floor area, the project incorporates larger than required setbacks, thus minimizing the perceived bulk. The receding roofline and subtractive placement of second story massing helps redistribute volume away from the street. (e) The project is of compatible bulk and height. The project meets this finding in that the home is located in a transitioning neighborhood of one and two -story homes. The proposed height is approximately two feet below that required by code and similar to the height of the two homes across the street. The size and massing of the home is also similar to the two homes across the street. The large rear setback will minimize interference with solar access, and with light and air to adjacent properties. (f) The project uses current grading and erosion control methods. Site development minimizes grading. The Project is conditioned to conform to the City's current grading and erosion control standards and comply with applicable NPDES Standards. (g) The project follows appropriate design policies and techniques. The project meets this finding. The project incorporates additional setbacks from property lines (Policy 1, Technique 4), maintains existing mature trees on the property (Policy 2, Technique 3), controls views to adjacent properties (Policy 3, Technique 1), locates the structure to minimize view blockage (Policy 3, Technique 1), and is designed for energy efficiency by allowing light, air, and solar access to adjacent homes (Policy 5, Technique 3). Application No. PDR 13 -0012; Saratoga Vista Ave / 393 -39 -025 Page 5 of 6 238 Environmental Determination: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 C.C.R. Section 15303, Class 3 "New Construction or Conversion of Small Structures ", of the Public Resources Code (CEQA). This exemption allows for the construction of up to three single - family residences and no exception to that exemption applies. STAFF RECOMMENDATION: Adopt Resolution No. 13 -035 approving the project, subject to conditions of approval. ATTACHMENTS: 1. Resolution of Approval 2. Neighbor Notification Forms 3. Public Hearing Notice, Mailing Addresses for Project Notification 4. CalGreen 5. Letter from Applicant 6. Development Plans (Exhibit "A ") Application No. PDR 13 -0012; Saratoga Vista Ave / 393 -39 -025 Page 6 of 6 239 "i ty of Sara foga 12-If v,, 'Neighbor NWIficatio . n Form lz 4; D;ttc: Proiect Addrc.ss: 1VF11 / - Dear Nei.ThK-w, C� imlic-t al The %.km "ith m: ulie prop:)-s1 , thL, Stre-C-1 Irom 1h,- proputy a:-c h.� nr,,g pl-t-wiart! the n tic Li, ;j I-C &,md-ars! C.f,v Notkx- v%hich "Vill X Seat kw' priLv if) a {_a!-Jvkm 156111e, l he Czk, ttii« ,Orm he bk m 111C%, have h'I'd at] Onno ,Lun jtv to rcvic"k the punnosal. PIC. plaw.. N(-)-7T-,: -1 licsc plans an, PRET[WNARY QN1 Y Yin 11, as i1tv pr ..j cc,- jjc) invard. You nj,,i)- colitio the C111' .1 1211-ning D,vi5jon al Lry 1, -,z I uv r!'=ur. Pleaw nvc Imt m eonuu:, the (JT% v at 4t, R,: 6I, -* -] cepfafiwv o-f-0/10 m-opoval and have rev iewvdfhrp1(v&") RECEIVED Noll,niNor N-,we: JUL 0 3 2013 CITY OF SARAT003A COMMUNITY DLEVELOPMENT an•, ilia °3t wmxns wi*h tlt4 L Ike- mad-& 2ovo 4 all' -4, / 240 17 City of Saratoga Neighbor Notification Form Applicant Name:' �/ ._ 7� "' Date: Project Address: ��`��� V115r4 _ARplication Number: Dear Neighbor, I am proposing a project at the above address and would life to provide you with an opportunity to review the proposal and provide comments. All of the adjacent neighbors and the neighbors across the street from the property are being provided this notice as a courtesy in advance of the standard City Notice which will be sent out prior to a decision being made on the project. The City of Saratoga asks that this form be signed by each neighbor to indicate that they have had an opportunity to review the proposal. Please familiarize yourself with the project preliminary plans. NOTE: These plans are PRELIMINARY ONLY and may change as the project moves forward. You may contact the City of Saratoga's Planning Division at any time to review any changes that may occur. Please contact the City of Saratoga at 408 -868 -1222 to speak with the assigned project planner. Illy signature below certifies that I am aware of the proposal and have reviewed the playas, Neighbor Name: Neighbor Address: Neighbor Phone 4: � � 0,7Z - Z2e </0 7 C /-eq/I0Z9.. Please address any initial concerns with the project below (attach additional sheets if necessary): Date:I SIGNATURE. i0.1:... Revised - 511910$ ....._— -- 241 :e_ 1-4 6/26113 attachment (2284x3254) To: TimeLine Design & City of Saratoga Prom: Chung Ting Yarn & Shau Ping Lo Resident of 20112 Thelma Ave Re: 13580 Saratoga Vista Ave construction Date: 5!28/2013 To Whom It May Concern, We have received the notice for the new construction at 13580 Saratoga Vista. The following are our concerns regarding the property. 1. During and after construction, the foundation of the fence between our lot and 13580 Saratoga Vista will be affected, and we believe this to be a safety concern. 2. We have concerns regarding our privacy as the new construction is a two - story building and is on higher ground. Since their second floor will be directly facing our backyard and will have a direct view into our property, we request that the fence height between these lots be increased by 2 feet. 3. We are concerned that our lot will collect water runoff from the 13580 lot, as it is on higher ground. Therefore we request that a concrete drain be built to drain water to the Saratoga Vista Ave side; additionally, it may be sensible to make a concrete retaining wall which functions both as the fence foundation and as the drain. 4. We request that trees be planted near the fence for better privacy. For clarification, please refer to the Appendix (next page), Please note that when we had our current residence constructed in 1908, our neighbor raised similar considerations and we followed their requests exactly, We hope that the new construction at 13580 Saratoga Vista Ave will follow suit and respect our concerns. Sincerely yours, - K. Imo%. ;,✓%;, Chung Ting Yao Shau Ping Lo a loO-2 1-1 o.k vQ ct5v, LO 1410 ontent. cmVattachmxantf?ui= 2& i1--3e6eg7ecbc8ti erw= att& th@ 13f8144e25ftd536&attid=0.1 &diso=in1 ine &safe= 1&zw&saduie =A,._ 1I9 � � � E � r- -- Appendix v/�^u R.w�'w^xoj Uu|mx^`v - ~*.--- '�-'- ~� } ! ~� Cynthia McCormick From: li re <Iire8848 @yahoo.com> Sent: Thursday, September 26, 2413 11:19 AM To: Cynthia McCormick Subject: Appliation: PDR13 -0012 Hello Cynthia, I was in public hearing last night for applicant PDRI3 -0012. Thank you for Saratoga city planning department to embrace such elegant design architecture into the community. Welcome more luxury architecture houses into Saratoga will boost the property values to the city. City directly benefits the increase property values and tax incomes to the budget. One suggestion coming from last night meeting was pushing the dwelling to the backyard a few feet. That will directly intrude the privacy of 13591 Beaumont Ave and 13571 Beaumont Ave properties. I am the owner of 13591 Beaumont Ave property. 1 really hope that the city and applicant don't adopt and change the current design to this suggestion. Best Regards, Beverly Yu 244 Cynthia McCormick From: Bob Rollin <rollinbob @yahoo.com? Sent: Wednesday, September 25, 2013 5:48 AM To: Cynthia McCormick Subject: PDR13 -0012 Cynthia, Thank you for inviting me to the site inspection yesterday. My home is at 13551 Beaumont Ave, essentially "kitty - corner" north -east of the property in question. My primary concern about this project is the issue of drainage. Historically, the property in question and the property at 20112 Thelma have been a natural streambed. Prior to the construction at 20112 Thelma, each winter a large lake would form on the lot on Thelma, eventually overflowing across the corner of my lot and into the Thelma storm drain. Fortunately, when the home was built on the Thelma lot it included two major drains which bring the water directly to Thelma. Each rain, even a minor one, results in significant outflow of water through these two drains. My concern is that the coverage of the lot in question will cause significantly more runoff which will overwhelm the drainage system at 20112 Thelma. If this happens, it will impact me as I am a few feet lower and downstream of any runoff. Mr. Tani explained that the plans include two swales to divert runoff directly to Saratoga Vista Ave. He asserts that this will actually result in less runoff onto the Thelma lot. It is critical that this drainage plan be codified during the approval process. It is also critical that the city ensure that the drainage system is installed before allowing construction to the point of any coverage of the lot in question. My second concern is the amount of fill that will be brought into this lot. Mr. Tani indicated that 260 cubic yards would be brought in. Assuming that this fill is spread over 112 of the lot, the result will be to raise the lot by about 1 112 feet. This 2 -story home will be fairly high as it is, Why can't they just move around the dirt that already exists on this lot without raising the overall lot level? My third concern is the general philosophy of approval of a two -story home. When I drive through Cupertino I am dismayed by the huge multi -story homes that are being built. I am very pleased that all new construction on Thelma has been limited to single story. Assuming that the orange outline is accurate, I am not directly impacted by this home. However I remain concerned that each new 2- story home will mare it easier for the next person to decide to go with 2- stories. Thank you for considering my concerns. Sincerely, Robert Rollin 13551 Beaumont Ave 408- 867 -0135 245 Cynthia McCormick From: Bob Rollin <rollinbob @yahoo.com> Sent: Tuesday, October 22, 2013 10:43 AM To: Cynthia McCormick Subject: the proposed new home on Saratoga Vista Ave Cindy, am a 34 year resident of the neighborhood near the project. My house is nominally "kitty corner" from the north -east corner of the subject property. am currently on a cruise in the mid - Atlantic; my limited internet access requires me to be brief. I have two significant concerns about this property: -- Drainage: the lot in question is part of a natural stream bed that previously flowed from that property, across the one behind me, then across the corner of my lot to flow into Thelma Ave. When the home was built behind me they put in a significant drainage system that currently funnels the wet - weather run -off directly to Thelma. However the architect told me that they were going to bring in a significant amount of dirt fill which will raise that lot by several feet. He states that swales will be used to direct any runoff directly to Saratoga Vista Ave. However I have heard from a neighbor that the proposed design uses earthen swales rather than concrete. Raising the lot should not be necessary and will exacerbate any drainage issues. -- Creeping multi -story "McMansion" blight: the city has done an excellent job on Thelma Avenue where all new construction has been limited to single story construction. I don't understand why this same policy should not be applied to Saratoga Vista Avenue. When I attended a site inspection a few weeks ago, a city representative stated something like "well, we approved two two -story homes across the street, why shouldn't we approve this one ? ". The two homes across the street sit in a bit of a depression. This is not the case with the subject property, particularly after they bring in a large amount of fill to raise the lot further. There are neighborhoods of Cupertino where large two -story homes have been installed in neighborhoods of predominately single -story homes. Each additional two -story home allowed will make it easier to justify the next, and the next, and the next. This is not appropriate for this portion of Saratoga. Please slow down this project and require that the design be changed to a single -story implementation. Thank you for your consideration. Robert Rollin 13551 Beaumont Ave Cynthia McCormick From: Bob Torczyner <btorcz @uwalumni.com> Sent: Saturday, October 19, 2013 10:58 PM To: Cynthia McCormick Subject: Proposed New House at 13581 Saratoga Vista Avenue Dear Ms. McCormick, I live on Saratoga Vista Avenue and pass the site of the proposed new house daily. When I first saw the outline with the poles and orange tape I was taken aback by the total out of character look for the neighborhood. I have lived at my current address since 1974. Although I have notice the progressive changes during the years, none has been of the magnitude of this proposed new house. I remember when we applied for a building permit to modify our house in 1977, the Planning Commission was very responsive to the concerns of my neighbors and we were required to change the design to answer those concerns. The privacy of our neighbors was paramount in those changes and we respected the determinations of the commission. The resulting design was consistent with the neighborhood and no one's privacy or quality of life was compromised. I am concerned that the proposed construction behemoth will set a bad precedent for the block. I have seen that so many houses, upon sale, have been demolished and replaced by new and larger homes. Although these new homes no longer carry the "California Ranch" style of the past, on our street the designs have been tasteful and respectful of the neighborhood. The proposed house is neither. I am confident that the Planning Commission will be sensitive to these issues. Years ago there was a proposal to build an extremely large and inappropriate house at 13841 River Ranch Road which would have appeared as a huge wall at the south end of Saratoga Vista Avenue. A number of neighbors expressed there serious concerns with the plan and the commission stepped in to prevent the building of the house. Thank you for your kind consideration of my concerns. Robert Torczyner 13795 Saratoga Vista Avenue (408) 867 -1280 247 Cynthia McCormick From: dianeporternet @comcast.net Sent: Saturday, October 19, 2013 4:39 PM To: Cynthia McCormick Subject: Proposed house on Saratoga Vista Ave. Hi Cindy, I live at 13777 Saratoga Vista, and have lived here for over 20 years. There's been a lot of new construction housing over those 20 years, and I haven't objected to any of it, including the pair of two story houses that were built on one double lot a few years ago. I think they are quite nice. In the past few weeks, I've noticed the orange house outlines for proposed construction on the street. Each day when I walk my dog, I've been noticing how I can see that orange tape from so many places on my walk. Because of the situation of the lot on the slope of the hill, it's just highly visible. While it isn't visible from where I live, I do think it's height is in bad taste and shouldn't be allowed. In my opinion, having less windows does not change this objection at all. It's just too massive and too visible. The thing is, it's a beautiful lot, and something large yet tasteful could definitely be designed. Thanks for your consideration, Diane Porter 13777 Saratoga Vista Ave .• Cynthia McCormick From: jack yao <jyao2002 @yahoo.com> Sent: Tuesday, October 22, 2013 5:21 PM To: Shau -Ping Lo; Cynthia McCormick Subject: Re: 13580 Saratoga Vista Hi Cindy, I have talked to you in the city Planning Dept about 2 months ago, discussing about this particular case. The drainage and privacy are our major concern. You mentioned to me that you will discuss with civil engineer and respond to me but so far I have not heard any feedback. I heard from shauping that the builder will bring in —20 truck loads of dirt to raise the foundation a few feet higher. This would only make the scenario worse. since I am still out of town, I would like to raise the privacy and drainage concerns again as in the attached letter, and strongly suggest NOT to raise the foundation. why not removing some dirt from the higher ground side? lack From: Shau -Ping Lo <shauping(c�yahoo.com> To: "cmccormick(cDsaratoga.ca.us" <cmccormick(aDsaratoga.ca.us> Cc: Shau -Ping Lo <shauping(d_)yahoo.com >; Jack Yao <IVao2002(a�yahoo.com> Sent: Wednesday, October 23, 2013 8:10 AM Subject: 13580 Saratoga Vista Hi Cindy, It's nice to see you today and thanks for coming over to hear our concerns. I am sorry that I will have a class tomorrow night and my husband is also overseas for a business trip now, so we cannot attend the meeting. Please see the two attached documents sent by my husband, Jack, and me a while ago for our concerns over the construction. We appreciate your help to address our concerns. Best Regards, Shau -Ping (resident of 20112 Thelma Ave.) - - - -- Forwarded Message - - - -- From: jack yao <jyao2002 .yahoo.com> To: "shau Ping. lo(aDgmail.com" <shau ping. lo(aDgmail.com >; "shauping(a�yahoo.com" <shaupinq o)yahoo.com> Sent: Tuesday, October 22, 2013 4:56 PM Subject: 1 249 250 Cynthia McCormick From: jack yao <jyao2002 @yahoo.com> Sent: Sunday, December 08, 2013 11:46 PM To: Cynthia McCormick Subject: 13580 Saratoga Vista Ave construction Hi Cindy, I understand that the hearing on the 13580 Saratoga Vista Ave case will be held next week. I wish that our concern of drainage and privacy issues are taken care of. Chung Ting Yao Shau Ping Lo 20112 Thelma Ave,Saratoga 251 Cynthia McCormick From: jack yao <jyao2002 @yahoo.com> Sent: Tuesday, December 10, 2013 4:40 PM To: Cynthia McCormick Cc: Shau- Ping Lo; shauping.lo @gmail.com Subject: Re: 13580 Saratoga Vista Ave construction Hi, I appreciate the effort of the improvement. According to the document http:// saratoga .granicus.com /MediaPlayer.php ?publish id =7 end of p4, it is still a 24 *6 inch dirt swale on the north side to address the drainage concern to our property. After adding the massive weight of the building on the slope, how long can it last? As I mentioned before, we faced exactly the same problem when we built our property, and we were forced by City to build a concrete swale and retaining wall with our neighbor on our east side. have raised is request to Mr. Ope as well, and show him on our property. I do not think that our concern is property addressed. Our request is: instead of dirt swale, it should be a concrete swale and a retaining wall. Jack From: Cynthia McCormick <cmccormick(@saratoga.ca.us> To: 'jack yao' <IVao2002(a�yahoo.com> Sent: Monday, December 9, 2013 11:41 PM Subject: RE: 13580 Saratoga Vista Ave construction Good Morning Jack — Please take a look at the REVISED plans and the NEW staff report. httD: / /saratoaa. aranicus .com /MediaPlaver.DhD ? Dublish id =7 If the applicant has still not addressed your concerns, please be more specific Please let me know if you have any questions. Cindy McCormick Planner, AICP City of Saratoga Community Development Department 13777 Fruitvale Avenue; Saratoga CA 95070 408 - 868 -1230 From: jack yao [mai Ito: lyao2002(a�yahoo.com] Sent: Sunday, December 08, 2013 11:46 PM 252 To: Cynthia McCormick Subject: 13580 Saratoga Vista Ave construction Hi Cindy, I understand that the hearing on the 13580 Saratoga Vista Ave case will be held next week. I wish that our concern of drainage and privacy issues are taken care of. Chung Ting Yao Shau Ping Lo 20112 Thelma Ave,Saratoga 253 Cynthia McCormick From: Jehyoung Lee <jehyoung @gmail.com> Sent: Tuesday, October 22, 2013 7:55 PM To: Cynthia McCormick Subject: Appeal to revise the design of proposed home at 13581 Saratoga Vista Hi Cindy and City Planning Commissioners This is Jehyoung Lee who lives in 13555 Saratoga Vista Ave. I want to highlight a concern on the proposed massive home at the vacant lot on 13580 Saratoga Vista Ave (APN393 -39 -025). The proposed bulk 2 level story house structure doesn't fit with our residential neighborhood. My house is located in the diagonal direction. The present indicating poles of the planed home show that there are two very tall roof structures facing the street rather than facing the backside of its lot, which causes a potential privacy concern on neighbors including the backyard of my house. Please take a consideration of the harmonized residential environment and of preventing neighbors from potential struggle about privacy during approval process. The builder should compromise the height and front side windows as much as possible. Thanks Jehyoung 254 Cynthia McCormick From: Jenny Y. Shum <jennyyshum @gmail.com> Sent: Wednesday, December 11, 2013 8:53 AM To: Cynthia McCormick Cc: Jenny Shum; Ravi Prabhakar; seemaprabhakar @yahoo.com Subject: Please forward: Letter to Planning Committee regarding 13581 Saratoag Vista Ave. Dear Cindy, Please kindly forward the following letter regarding 13581 Saratoga Vista Ave. to the Planning Committee so it will be posted on their agenda. Thank you! Regards, Jenny 20088 Saratoga Vista Court ---------------------------- - - - - -- December 10, 2013 Dear Saratoga Planning Committee, I am writing to express my concerns about the plan for a new two -story house on 13581 Saratoga Vista Avenue. My concerns are: 1) Infringement of Privacy All members of our community are entitled to a "right to privacy." Building a 2 -story house that oversees a neighbor's property constitutes an infringement of this right to privacy. The proposed project, with North windows overlooking Ravi Prabhakar's (resident of 20130 Thelma Avenue) backyard, is a classic example of 255 this type of violation. While I am sure the new owners do not intend to spy upon their neighbors, building a 2 story house that allows such possibility to happen is nevertheless a concern. 2) Violation of the Community Values As a community, we want to reside in an environment founded upon trust and respect where we can live peacefully with our neighbors. However, building a 2 -story house that infringes upon others' right to privacy demonstrates a blatant disrespect toward the members of our community and the values of trust and respect in which our neighborhood is rooted. Thus, it can be considered nothing less than a threat to our community itself. This disrespect is augmented by the fact that the owners have no need to build a second story. The land on 13581 Saratoga Vista Avenue is a 12,000+ sq. ft. lot that can accommodate a 3,000+ sq. ft. single -story house and have more than enough room for a generous yard. The sufficiency of this set -up can be seen in our own neighborhood: many of us have a single -story house in a similar sized lot, yet none of us have ever had issues with the spaciousness of our homes or yards. With an acceptable alternative, the owners' continued insistence to build a second story that infringes upon their neighbors' right to privacy seems all the more unreasonable. Although the project owners have expressed that they want to have one story for themselves and one story for their parents in their new house, this plan is untenable when considering its impact on the community. I assume that the owners desire this arrangement for issues of privacy. However, having privacy at the expense of their neighbors' privacy is not justifiable. Once again, other acceptable alternatives exist to create the same effect, such as having two bedroom wings on a single story house. 3) Precedent I want to bring to the attention of the Planning Committee one thing that we noticed during the site walk - through today. The 2nd story windows facing the South side also intrude the privacy of the neighboring house (13590 Saratoga Vista Avenue). So far, no one has raised concerns about these South windows because it so happens that the owner of this new project also owns that house (13590 Saratoga Vista Avenue). However, the owner of the new project will not hold on to both properties forever. So sooner or later, the South windows of the new project will become a privacy issue for that house (13590 Saratoga Vista Avenue) if we allow the 2nd floor to be built. The issue at hand is not just whether it matters to the current owner, but once we set a precedent for this to happen, other builders will use it as an example for why they can justify doing the same thing to other neighbors of our community. The current builder has done just that, by cherry picking the house across the street to justify their project. So I can see that this will become yet another problematic issue for the community if we do not address these 2nd story windows today. 256 For the reasons of 1) Infringement of Privacy, 2) Violation of the Community Values, and 3) Precedent, I strongly object to the proposed project. I want to emphasize that the issue at hand is not simply whether Saratoga allows people to build a 2nd story house or not. It is a question of whether it makes sense for this particular project in this particular neighborhood to have a second floor. Moreover, it is a question of whether this is the "right" thing to do. And it is because of situations like this that the city has the Planning Committee to help protect the rights and values of our community. I hope the Planning Committee will seriously consider the issues I have raised here when evaluating the project. Sincerely, Jenny Shum 20088 Saratoga Vista Court, Saratoga --------------------------------------------- Jenny Y. Shum email: jenMshumkgmail.com 257 Cynthia McCormick From: Lee Zhang <Izhangg @gmail.com> Sent: Tuesday, December 10, 2013 5:04 PM To: Cynthia McCormick Subject: 13590 Saratoga Vista Ave Hi Cindy, We are the owner of the property located at 13591 Saratoga Vista Ave, just across the street from the property which is in the design phase and will start to be rebuilt from ground up soon. We understand the design of new property has been revised a few times due to complaints from adjacent neighbors, we however would like to support the current design and elevation of the new build, we believe the design is not only compatible with the surrounding style but also helps to increase the overall market value of the properties in the community. Please feel free to contact us if you would like to talk to us regarding the comments. Regards, Helen Xu and Li Zhang 408 - 315 -9470 258 Cynthia McCormick From: Marilyn Mason <marmaso @me.com> Sent: Sunday, December 08, 2013 4:56 PM To: Cynthia McCormick Subject: 13581 Saratoga Vista 'redesign" I am writing this letter in support of my neighbor Ravi at 20130 Thelma Ave. My address is 20115 Thelma ave and I live across the street from his family. After being in his backyard the last time the commission visited the site, I was shocked to see how imposing the proposed structure was going to be...... totally out of character for our area of Saratoga, and leaving him with no privacy. The proposed changes do not seem to make a big change in the overall plan and I am not sure if drainage issues have been addressed and if windows still face his home below. The last time the commission visited the area I was able to attend, but this time I will not be able to join you on the visit or the night meeting due to an operation on the 10th. Just wanted you to know how concerned we all are in the change of character of homes possibly being allowed in our area. This is not what we want for our neighborhood. Marilyn Mason 259 Cynthia McCormick From: Marilyn Mason <marmaso @me.com> Sent: Wednesday, October 23, 2013 8:53 AM To: Cynthia McCormick Subject: Proposed building on Saratoga Vista After meeting with your group, the builders, and the homeowners yesterday afternoon I am very concerned about the outcome of your decision tonight. I will be unable to be at the meeting, because I will not be in town, but I am really concerned about the following: 1. The privacy issue and concerns of the home directly below the building. 2. The drainage issue for all homes below the property. 3. And for all of us that to not live adjacent to the property, we are concerned about maintaining the Character of our neighborhood, which are mainly low and one story homes. Marilyn Mason 20115 Thelma ave Sent from my iPad A real Mac Fan 260 Cynthia McCormick From: Percy Aria <paria @juniper.net> Sent: Wednesday, October 23, 2013 2:30 PM To: Cynthia McCormick Subject: Proposed Structure at 13580 Saratoga Vista (APN393 -39 -025) Dear Ms McCormick, We are the homeowners at 20133 Thelma Ave., which is at the junction of Saratoga Vista Ave. and Thelma Ave. The proposed two story structure at 13580 Saratoga Vista (APN393 -39 -025) is too massive and uncharacteristic of the neighborhood. A lower single story structure with an equivalent footage distributed across the lot would be much more suitable to blend in with the neighborhood. There have been eighteen new /renovated homes on Thelma Avenue (three under construction at this time) and not a single structure is two story. We urge you and the planning commission to reconsider the proposed plan and take into consideration its effects on the adjacent property at 20130 Thelma Ave. and its privacy. Thanks for your consideration. Percy & Nina Aria 261 Cynthia McCormick From: Percy Aria <paria @juniper.net> Sent: Tuesday, December 10, 2013 2:16 PM To: Cynthia McCormick Cc: raviprabhakar @hotmail.com Subject: RE: Proposed Structure at 13580 Saratoga Vista (APN393 -39 -025) Dear Ms CcCormick, The revised plan for the proposed two story structure at 13580 Saratoga Vista (APN393 -39 -025) does practically nothing to address the neighbors' concerns. The height has been reduced by less than one foot and the bulk remains the same. The square footage has been reduced by 200 sq.ft. due to the corrected slope calculation. In light if this reduced square footage we urge that the planning commission strongly recommend a single story structure since the lot is large enough to support the new square footage. A single story structure would also be in line with all the new developments on Thelma Ave., as I have mentioned before. We urge that the planning commission give serious consideration to the privacy of the neighbors especially its effect on the adjacent property at 20130 Thelma Ave. Thanks for your consideration. Percy & Nina Aria 20133 Thelma Ave. From: Percy Aria Sent: Wednesday, October 23, 2013 2:30 PM To: cmccormick @saratoga.ca.us Subject: Proposed Structure at 13580 Saratoga Vista (APN393 -39 -025) Dear Ms McCormick, We are the homeowners at 20133 Thelma Ave., which is at the junction of Saratoga Vista Ave. and Thelma Ave. The proposed two story structure at 13580 Saratoga Vista (APN393 -39 -025) is too massive and uncharacteristic of the neighborhood. A lower single story structure with an equivalent footage distributed across the lot would be much more suitable to blend in with the neighborhood. There have been eighteen new /renovated homes on Thelma Avenue (three under construction at this time) and not a single structure is two story. We urge you and the planning commission to reconsider the proposed plan and take into consideration its effects on the adjacent property at 20130 Thelma Ave. and its privacy. 262 Thanks for your consideration. Percy & Nina Aria 263 Cynthia McCormick From: Ravi Prabhakar <raviprabhakar @hotmail.com> Sent: Sunday, October 20, 2013 9:16 PM To: Joyce Hlava; Mary -Lynne Bernald; Yan Zhao; Tina Walia; Pragati Grover; Dede Smullen; Leonard Almalech Cc: Cynthia McCormick Subject: Appeal regarding proposed home on 13580 Saratoga Vista Dear Members of the planning commission, My home is the most impacted by the massive home being proposed on 13580 Saratoga Vista. There are 2 significant factors, firstly there is a significant slope of 11.6 between the properties (versus 9% noted in the proposal) as a result it the story poles outline a massive building when viewed from my property. Secondly the entire bulk of the proposed home is concentrated in front half of the plot and entirely adjacent to my property. My appeal is that the design is revised to a lower profile single story home that is better distributed within the plot and the home area conforms to the slope of the plot. I look forward to your site visit and also to view the story poles from my home on Oct 22, this will be my only opportunity to appeal to you since I will be out of the country starting on Wednesday Oct 23 and will not be able to attend the commission meeting. Thank you Ravi & Seema Prabhakar 20130 Thelma Ave 264 Cynthia McCormick To: Ravi Prabhakar Subject: RE: An urgent appeal to the planning commission: home at Saratoga Vista (393 -33 -025) From: Ravi Prabhakar [ mailto :raviprabhakarCahotmail.com] Sent: Wednesday, October 02, 2013 10:49 AM To: Cynthia McCormick Subject: RE: An urgent appeal to the planning commission: home at Saratoga Vista (393 -33 -025) Hi Cindy, I would appreciate if you can pass my appeal to the members of the planning commission... thank you An urgent appeal to the planning commission: My family and I are long term residents of Saratoga, with my kids having the privilege of being educated in Saratoga elementary, middle and high schools. Having friends and visiting many homes in the Saratoga corninunity, I have never come across a scenario where a home significantly impinges the privacy of an adjacent property as the proposed home on Saratoga Vista does on my Home. I have been out of the country for the past 4 weeks and shocked on seeing the story poles outlining a massive structure that appears to be 35 -40' high. I recommend the architect exactly specify the height differences since I have documentation, which indicates the slope is I I%. An additional concern is that all of the home bulk sits adjacent to my yard; even the Saratoga Vista plot on the North side is adjacent to 2 properties including mine, it would be much better if the design finn makes better use of the plot so the new home is evenly distributed within the plot. The place where my family spends most of the time is the family room with large south facing glass doors that directly face the bulk of the proposed home; it appears like a large commercial building. I like to appeal to each member of the planning commission to please visit my home and see for yourself the imposing and massive building the is being proposed. Thank you for your consideration Ravi & Seema Prablakar 20130 Thelma Ave Saratoga From: Ravi Prabhakar [ma Hto :raviorabhakar(&hotmail.com] Sent: Sunday, September 29, 2013 . 8:53 PM To: Cynthia McCormick Subject: RE: Proposed design of home at Saratoga Vista (393 -33 -025) Hi Cynthia, 1 have just returned home after being out of the country for 4 weeks and am shocked looking at the story poies showing the outline o {the proposed home on Saratoga Vista,. its appears tc be a massive wal anc all of the borne bulk is entireiv facing my property. 265 I did get a debrief from my wife who attended the planning commission meeting of Sept 25; since I was out of town I want to meet with you and members of the planning commission. Please let me know your availability on monday september 30, 1 can come by any time which is suitable for you. Thanks Ravi Prabhakar 20130 Thelma Ave Saratoga, Ca 95070 (408) 2210470 266 Cynthia McCormick From: Ravi <raviprabhakar @hotmail.com> Sent: Saturday, December 07, 2013 9:16 AM To: Mary -Lynne Bernald; Dede Smullen; Tina Walia; Leonard Almalech; Pragati Grover; Joyce Hlava; Yan Zhao; Cynthia McCormick Cc: seemaprabhakar @yahoo.com; Pranav Prabhakar Subject: Updated urgent appeal to the planning commission: I want to thank each of you for the time you took to visit my backyard to view the bulk and height represented by the proposed design. Looking at the revised design in the city office, the revised design indicates a height reduction of 11 ". Unfortunately the new design does practically nothing to address the privacy and bulk/height concerns that have been previously been appealed. The fundamental issue is that there is a considerable slope difference between my property and the adjacent property this makes a 2 story home imposing in terms of height & bulk which causes an unreasonable interference with privacy. During the time of the late Jack Aberle a lot of landfill was added to the vacant plot, now even more landfill is being proposed, this will further increase the height difference between our properties, I don't understand why existing dirt cannot be moved around. Also there is the added concern on drainage since after additional landfill was brought in a lake forms in my backyard for a few days upon heavy rains which required me to change the slope of my backyard to reduce the impact. Also the claim that the 2 story homes across the street are comparable properties is incorrect since the contour of the plot and the resulting height of the homes are comparable to adjacent home on the corner of Saratoga Vista and Thelma and thus does not cause significant privacy impact. The bulk/privacy issue will be magnified since we are planning to extend our single level home and push the family room to about 25 feet from the fence (about the same line as the garage boundary wall). This is because my property is a corner plot with large redwood trees and there thus are significant constraints on expansion, with the only direction for expansion is towards the proposed 2 story home. I like to commend the planning commission for the outstanding job they have done on Thelma Ave with single level homes that have integrated well with the neighborhood; please apply the same template to Saratoga Vista. Miss Li has acquired a beautiful large property and we recommend her to better utilize the plot by placing an equivalent size single level home. Once again I would appreciate if you could come to my backyard during your site visit on Dec 10 and see for yourself the story poles still highlight a massive building outline. Thank you Ravi & Seema Prabhakar 20130 Thelma Ave Saratoga, CA 267 PS. Although there were changes made to the story poles last week but for the last several days they are all down, including as of Saturday morning Dec 7 .: Cynthia McCormick From: rls084 @gmail.com on behalf of Rich Selby <rls84 @cornell.edu> Sent: Wednesday, December 11, 2013 12:43 PM To: Cynthia McCormick Subject: Saratoga Vista House Hi Cindy, I am writing you today about a property on Saratoga Vista Ave which is in the design approval phase of a major renovation. I understand the design has been revised several times due to complaints from neighbors, although all written requirements of the planning and building depts were met in each iteration. I believe that a reasonable attempt to satisfy neighbor's objections has been made and I would like to support approval of the current design without further modification. I believe that a civil society and the rule of law require an even handed enforcement of written regulations and codes, not an arbitrary subjugation of property owners rights to the whimsical and capricious desires of neighbors. Please feel free to contact me if you would like to discuss my comments. Thanks, Rich Selby Bohlman Rd 269 Cynthia McCormick From: Shau -Ping Lo <shauping @yahoo.com> Sent: Tuesday, December 10, 2013 4:51 PM To: jack yao; Cynthia McCormick Cc: shauping.lo @gmail.com Subject: Re: 13580 Saratoga Vista Ave construction Dear Cindy, I heard that there will be a meeting tomorrow night regarding 13580 Saratoga Vista Ave construction. However, I will be tied up for school till 9:30 pm and my husband, Jack, is overseas now. Could you help us to raise our concern regarding the drainage problem mentioned below in Jack's e -mail and let us know what's the result ? Your help is very much appreciated. Best regards, Shau -Ping From: jack yao <'yao2002(cDyahoo.com> To: Cynthia McCormick <cmccormick(a)saratoga.ca.us> Cc: Shau- Ping Lo <shauping(o)yahoo.com >; "shau ping. l gmail.com" <shau ping. lo gmail.com> Sent: Tuesday, December 10, 2013 4:39 PM Subject: Re: 13580 Saratoga Vista Ave construction M I appreciate the effort of the improvement. According to the document http: / /saratoga .granicus.com /MediaPlayer.php ?publish id =7 end of p4, it is still a 24 *6 inch dirt swale on the north side to address the drainage concern to our property. After adding the massive weight of the building on the slope, how long can it last? As I mentioned before, we faced exactly the same problem when we built our property, and we were forced by City to build a concrete swale and retaining wall with our neighbor on our east side. I have raised is request to Mr. Ope as well, and show him on our property. I do not think that our concern is property addressed. Our request is: instead of dirt swale, it should be a concrete swale and a retaining wall. Jack 270 From: Cynthia McCormick <cmccormick(c)saratoga.ca.us> To: 'jack yao' <iyao2002(@yahoo.com> Sent: Monday, December 9, 2013 11:41 PM Subject: RE: 13580 Saratoga Vista Ave construction Good Morning Jack — Please take a look at the REVISED plans and the NEW staff report. http:// saratoga .granicus.com /MediaPlayer.php ?publish id =7 If the applicant has still not addressed your concerns, please be more specific. Please let me know if you have any questions. Cindy McCormick Planner, AICP City of Saratoga Community Development Department 13777 Fruitvale Avenue; Saratoga CA 95070 408 - 868 -1230 From: jack yao [mai Ito: IVao2002(c�yahoo.com] Sent: Sunday, December 08, 2013 11:46 PM To: Cynthia McCormick Subject: 13580 Saratoga Vista Ave construction Hi Cindy, I understand that the hearing on the 13580 Saratoga Vista Ave case will be held next week. I wish that our concern of drainage and privacy issues are taken care of. Chung Ting Yao Shau Ping Lo 20112 Thelma Ave,Saratoga 271 Cynthia McCormick From: Shau -Ping Lo <shauping @yahoo.com> Sent: Tuesday, October 22, 2013 5:10 PM To: Cynthia McCormick Cc: Shau -Ping Lo; Jack Yao Subject: 13580 Saratoga Vista Attachments: ToCity.doc; ToTimeLine.doc Hi Cindy, It's nice to see you today and thanks for coming over to hear our concerns. I am sorry that I will have a class tomorrow night and my husband is also overseas for a business trip now, so we cannot attend the meeting. Please see the two attached documents sent by my husband, Jack, and me a while ago for our concerns over the construction. We appreciate your help to address our concerns. Best Regards, Shau -Ping (resident of 20112 Thelma Ave.) - - - -- Forwarded Message - - - -- From: jack yao <IVao2002(cDyahoo.com> To: "shau ping. lo gmaiLcom" <shauping.lo(cDgmail.com >; "shauping(aDyahoo.com" <shauping(aDyahoo.com> Sent: Tuesday, October 22, 2013 4:56 PM Subject: 272 To: Ope Tani, TimeLine Design ope(abtldesign.net From: Chung Ting Yao & Shau Ping Lo Resident of 20112 Thelma Ave Re: 13580 Saratoga Vista Ave construction Date: 10/4/2013 Dear Ope Tani, We are the residence on on 20112 Thelma Ave. and in May, we have received the notice for the new construction at 13580 Saratoga Vista. We have sent a letter to Saratoga City on 6/26/2013 for the following concerns regarding the construction of property. 1. During and after construction, the foundation of the fence between our lot and 13580 Saratoga Vista will be affected, and we believe this to be a safety concern. 2. We have concerns regarding our privacy as the new construction is a two -story building and is on higher ground. Since their second floor will be directly facing our backyard and will have a direct view into our property, we request that the fence height between these lots be increased by 2 feet. 3. We are concerned that our lot will collect water runoff from the 13580 lot, as it is on higher ground. Therefore we request that a concrete drain be built to drain water to the Saratoga Vista Ave side; additionally, it may be sensible to make a concrete retaining wall which functions both as the fence foundation and as the drain. 4. We request that trees be planted near the fence for better privacy. For clarification, please refer to the Appendix (next page). Please note that when we had our current residence constructed in 1998, our neighbor raised similar considerations and we followed their requests exactly. We hope that the new construction at 13580 Saratoga Vista Ave will follow suit and respect our concerns. Talking to City on 9/2, it turns out that in your blueprint, there is only a dirt swale for drainage purpose. We strongly believe that this is not enough to sustain the collected water. Please take into account our concerns and if necessary, we can meet to discuss about these issues. Sincerely yours, Chung Ting Yao Shau Ping Lo 273 a3 N Appendix Concrete retaining wall and drain Saratoga Vista Ave 274 Cynthia McCormick From: shauping @yahoo.com Sent: Wednesday, October 23, 2013 9:35 AM To: jack yao Cc: Cynthia McCormick Subject: Re: 13580 Saratoga Vista Hi Cindy, Please include Jack's suggestion below into tonight's discussion. Thanks again for your help and attention on our concerns. Shauping Sent from my iPhone On Oct 22, 2013, at 5:21 PM, jack yao <jyao2002kyahoo.com> wrote: Hi Cindy, I have talked to you in the city Planning Dept about 2 months ago, discussing about this particular case. The drainage and privacy are our major concern. You mentioned to me that you will discuss with civil engineer and respond to me but so far z have not heard any feedback. I heard from shauping that the builder will bring in —20 truck loads of dirt to raise the foundation a few feet higher. This would only make the scenario worse. since z am still out of town, z would like to raise the privacy and drainage concerns again as in the attached letter, and strongly suggest NOT to raise the foundation. why not removing some dirt from the higher ground side? .lack From: Shau -Ping Lo <shauping @yahoo.com> To: "cmccormick @saratoga.ca.us" <cmccormick(cDsaratoga.ca.us> Cc: Shau -Ping Lo <shauping(a.yahoo.com >; Jack Yao <jyao2002 . yahoo.com> Sent: Wednesday, October 23, 2013 8:10 AM Subject: 13580 Saratoga Vista Hi Cindy, It's nice to see you today and thanks for coming over to hear our concerns. I am sorry that I will have a class tomorrow night and my husband is also overseas 275 for a business trip now, so we cannot attend the meeting. Please see the two attached documents sent by my husband, Jack, and me a while ago for our concerns over the construction. We appreciate your help to address our concerns. Best Regards, Shau -Ping (resident of 20112 Thelma Ave.) - - - -- Forwarded Message - - - -- From: jack yao <Iyao2002(q)_yahoo.com> To: "shau ping. Io(a_gmaiLcom" <shau ping. Io(aD_gmail.com >; "shauping(aD_yahoo.com" <shaupinq(cDVahoo.com> Sent: Tuesday, October 22, 2013 4:56 PM Subject: 276 Cynthia McCormick From: Sho Kou <sho.kou95070 @gmail.com> Sent: Wednesday, December 11, 2013 5:07 PM To: Cynthia McCormick Subject: 13580 Saratoga Vista Ave property in the back of my house on 13571 Beaumont Ave Dear Cindy, This is Sho Kou of 13571 Beaumont Ave, Saratoga, CA 95070. Thanks for the opportunity yesterday to survey the site and surroundings around the lot in the back of my house on 13580 Saratoga Vista Ave with planning commission members. For the record, I found the concerns of my neighbors were addressed and I do not have any issue on the latest plan of construction. Best Regards, Sho 277 Cynthia McCormick From: Zari Mohazzab <zmohazzab @yahoo.com> Sent: Wednesday, December 11, 2013 4:10 PM To: Cynthia McCormick Subject: Concerns about New Construction at 13591 Saratoga Vista Ave Hello Cindy, I live across street from 13580 Saratoga Vista Avenue. I have concerns about the too many large windows on the second floor. These windows are going to interfere with our privacy. I only have two windows on my second floor and I do not understand why they have to have many large size window. I hope you can bring this up at tonight meeting. Best Regards, Zari 278 CITY OF SARATOGA Community Development Department 13777 Fruitvale Avenue Saratoga, CA 95070 (408) 868 -1222 NOTICE OF PUBLIC HEARING The City of Saratoga's Planning Commission announces the following public hearing on: Wednesday, September 25 2013 at 7:00 p.m. The public hearing will be held in the City Hall Theater located at 13777 Fruitvale Avenue. A site visit will also be held by the Planning Commission at the subject property. Please contact the Planning Department for the date and time of the site visit. The public hearing agenda item is stated below. Details of this item are available at the Saratoga Community Development Department, Monday through Friday 7:30 a.m. — 5:00 p.m. Please consult the City website at www.saratoga.ca.us regarding Friday office closures. APPLICATION: PDR13 -0012 OWNER/APPLICANT: Saratoga Vista, LLC / Timeline Design ADDRESS /APN: vacant lot Saratoga Vista Ave in Saratoga, CA 95070 / 393 -39 -025 PROJECT DESCRIPTION: The applicant is requesting Design Review approval for a new two -story single - family dwelling on a vacant lot. The new home would be 3,679 square feet in area and 25 feet, one inch in height. The proposal conforms to the city's standards for height, setbacks, floor area, and lot coverage. All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission, you may be limited to raising only those issues you or someone else raised at the Public Hearing. This notice has been sent to all owners of property within 500 feet of the project that is the subject of this notice. The City uses the official roll produced by the County Assessor's office annually, in preparing its notice mailing lists. In some cases, out -of -date information or difficulties with the U.S. Postal Service may result in notices not being delivered to all residents potentially affected by a project. If you believe that your neighbors would be interested in the project described in this notice, we encourage you to provide them with a copy of this notice. This will ensure that everyone in your Community has as much information as possible concerning this project. Cynthia McCormick, Planner, AICP (408) 868 -1230 279 i Advanced Listing Services Inc. Ownership Listings & Radius Maps P.O. Box 2593 • Dana Poin[, CA • 92624 Office: (949 ) 361 -3921 -Fax: (949 ) 361 -3923 vwvw.Advancedlisdna.com Subject APN: 393 -39 -025 Address: 13580 SARATOGA VISTA 500' Radius SARATOGA CA 95070 1 3 - - 14 5_ ` C w 3 ` o o d g67 I 48 47 I I 95 T ioa _ - I ty ool SSA, $SWl rrfl __ V -89611 �- NI ' I _—� 11L__ .- - u+ I _-14 pp �� y 20 I I:r Ic IN T mIMI I° 1 IM1 mlg n a! ac iw Y 9 I ]0 40 Iw 2 I I 39 4j x -3 e -- m _ :I or 49'Li ••••• r36#p Rrrc 86 84 1 86 Rift - urN •n C _ } F - Sw r R _ \J 1 - - .. — HOWEN J 1 lsisa . SAa TC rKlr [le _ ` ~� ti 6802!' �_ •- IfrM �! rY 56 5$ f ! lrrfi fiffl M E 56 5+" >_9'9} I 521 96 I B6 1- BL I £ ri`PL8 � .o�� L44C I I i /s n /a 1 -1 i r 74 13 I 42 6 43 1 4 86:46- H 22 23 I 24 I 1 2 I �2a_f L 112 °I -I I 80` 1 - Orrf> 's9 ! 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VS 8 SARATOGA ISTA IMP =f r R 5 po _P 'E5Y +vrcr 86 r +ir+ I 95-,4 733} 90 1 90 ?6 i Q I I -- -- - �� �i ° a. v Q «�,� sl I 24 ?_J ?I C I 26 9 N a 61'641 a a ix I v 41 1 !A 99 I 20 99.44 I 22 1 I I --� l .C1 n I I 6ri69i� r r 6SIP C . 3 ,a : � ° OI PI I 2 14 it C 69 1 ai 0 I �� m 61'6'}1 66`991 • 'y 'L � ffilC IfiR �I01/yir � i(FI V _ 1,a� 1`1 n 1 'e "'I - 1 `„ _ i � �'i m °�, _ GAM f1�F0 ' ei'ttr !r�,4ab 2s rxwy� +frfa _ems 2S s sA5 __ !C 8S 64897 .: 6y0 h 054 d. 22 � I 9bW I T Q _ - _ _ - 46.99 _L (l75,loy 00M 77.31 _ L 17C I M W 6Y'691 IV 1-31 gi W1 I ] 24 8 a 84'98 i1YiY ifr I 61'601 I liffA ,� .� __ rrrn:. 20 R 51 SNOWWVkf— w -- '3AV ---- -- SNOWWtfH —w� - - - 29 X s ",) WE Parcel Number Owner Name #5635 500' OWNERSHIP LISTING 393 -34 -001 393 -34 -002 393 -34 -003 393 -34 -004 393 -34 -005 393 -34 -006 393 -34 -007 393 -34 -008 393 -34 -018 393 -34 -024 393 -34 -025 393 -34 -026 393 -34 -027 393 -34 -032 393 -34 -033 393 -35 -014 393 -35 -015 393 -35 -016 393 -35 -017 393 -35 -018 393 -35 -019 393 -35 -020 393 -35 -021 393 -35 -022 393 -35 -023 393 -35 -024 393 -35 -025 393 -35 -026 393 -35 -027 393 -35 -029 393 -38 -005 393 -38 -006 393 -38 -007 393 -38 -008 393 -38 -009 393 -39 -007 393 -39 -008 393 -39 -009 393 -39 -010 393 -39 -011 393 -39 -012 393 -39 -013 393 -39 -014 393 -39 -015 393 -39 -016 393 -39 -017 393 -39 -018 393 -39 -019 393 -39 -020 393 -39 -021 393 -39 -022 393 -39 -023 393 -39 -024 393 -39 -025 ROGER CHIH - CHUNG & FONG NING WANG MARILYN A MASON PERCY R & NINA P ARIA NIM -CHO & HOI -KUEN CHAN LAM JAMES J & DESIREE E HURTAK USHA & SURESH BELANI ROBERT P HA JOHN S & NANCY G FELCH EVELYN F TANNER CHAKRABORTY TRUST HARITHA & REDDY L RACHAMALLU PAUL C & DAVINA M MORGAN -WITTS CARY A & DEBORAH S COUTANT DAVID & ALICE PATRICK TERRY & SHENG-JUI JENG JEN JANET TR ADELHEID E IRVIN TIMOTHY T DING FARACO W & MARY L G JOSEPH CHUNG YAN & FONG SHIN LUNG JACK D & ANNETTE C STRANSKY MALIN & XU HAIHONG ZHOU KATTU MADAM FAMILY TR MARK HARWOOD MARY H ROBERTS JUNGHAE & LAU ALBERT CHOI ZITA C & DAVID W LASSER HAROLD B & CAROLYN H STAFF JOHNNY C & ROSE M MUSSER HENRY M & HELGA GLADNEY NAGESH & LIMA SREEDHARA MILLER FAMILY TR SANGAM DILIP TR /TR BRENDA M & PATRICK J SHASBY CHENG -KO JACOB SUN LEBIN & CHEN YU CHENG MARTIN B FENSTER JIABIN & OI HONG ZHAO HUANG DAISY DINGJIE TR SHARITOUGAS TIMOTHY M & KEVIN T DONOHOE ELAINE P LINDERS YUNG -CHAO & CHAO -ZOON CHUANG CUONG ANH DO PHAM WEN WEI SRINIVASAN V & HEMA C GARGEYA YITMIN & NG ROSE LIANG JEHYOUNG & YUN HYUNJEONG LEE MAJID & ZARI MOHAZZAB HELEN H XU GREGORY S MATHEWS HENRY & SHUM JENNY KWONG YANJIE TANG XUE LI Owner Address Owner City, State Zip Prepared for: 13580 Saratoga Vista Ave 20095 THELMA AVE 20115 THELMA AVE 20133 THELMA AVE 20151 THELMA AVE 20169 THELMA AVE 11645 PUTTER WAY 20201 THELMA AVE 20221 THELMA AVE 13494 ALDER CT 13477 BRIAR CT 13495 BRIAR CT 13494 BRIAR CT 13478 BRIAR CT 13479 BEAUMONT AVE 13495 BEAUMONT AVE 13515 HOWEN DR 990 BENITO CT 13545 HOWEN DR 13561 HOWEN DR 13575 HOWEN DR 13591 HOWEN DR 13595 HOWEN DR 13610 BEAUMONT AVE 6350 SNELL AVE 4738 ANNADEL HEIGHTS RD 13550 BEAUMONT AVE P O BOX 1816 13530 BEAUMONT AVE 694 HARBOR COVE LN 20044 GLEN BRAE DR 13618 HOWEN DR 13590 HOWEN DR 13574 HOWEN DR 13560 HOWEN DR 20010 BRAEMAR DR 20224 FRANKLIN AVE 20667 ASHLEY WAY 20196 FRANKLIN AVE 20184 FRANKLIN AVE 126 BIDDLEFORD CT 20217 FRANKLIN AVE PO BOX 632 20240 THELMA AVE 20220 THELMA AVE 20202 THELMA AVE 20188 THELMA AVE 20170 THELMA AVE 13555 SARATOGA VISTA AVE 13581 SARATOGA VISTA AVE 13591 SARATOGA VISTA AVE 13611 SARATOGA VISTA AVE 20088 SARATOGA VISTA CT 13590 SARATOGA VISTA AVE 13590 SARATOGA VISTA 281 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 LOS ALTOS CA 94024 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 PACIFIC GROVE CA 93950 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SAN JOSE CA 95123 SANTA ROSA CA 95405 SARATOGA CA 95070 POULSBO WA 98370 SARATOGA CA 95070 SANTA CRUZ CA 95062 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SAN JOSE CA 95139 SARATOGA CA 95070 DEER PARK WA 99006 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 393 -39 -026 393 -39 -027 393 -39 -028 393 -39 -029 393 -39 -030 393 -39 -031 393 -42 -026 393 -42 -027 393 -43 -001 393 -43 -002 393 -43 -003 393 -43 -019 393 -43 -020 393 -43 -021 393 -43 -022 393 -43 -023 393 -43 -024 393 -43 -025 393 -43 -042 393 -43 -043 393 -44 -010 393 -44 -011 393 -44 -012 393 -44 -013 393 -44 -014 RAVINDRA & SEEMA PRABHAKAR CHUNG TING & LO SHAU -PING YAO ROBERT E & JERI ROLLIN KOU TRUST GORDEN E & LINDA D BARRETT WAI FAN KOOK EVGENI & GOUSSEVA NATALIA GOUSEV BETTY WEI -CHING CHANG PEGGY CHEN STEPHEN T & NG PAULINE LAM SHARON HUANG THOMAS J & VINCENTA G WYANT GEORGIA COOPER JUI -LONG & WANG MEI -WEN LIU ANGOOD JOHN B TR /TR HAIYUN & ZHANG NING TANG LIU TRUST JONATHAN L HSU LUPE & BARBARA S RODRIGUEZ JOHN A & VALERIE KLOBE LECHIE & BEI -HWA LIN LUCERN & KING -LAN MA SALTER ROBERT M 3 AND ELAINE NANCY H TRAPP YUNG FENG & LILI WANG KAO 20130 THELMA AVE 20112 THELMA AVE 13551 BEAUMONT AVE 13571 BEAUMONT AVE 13591 BEAUMONT AVE 13611 BEAUMONT AVE 20205 SARATOGA VISTA CT 12891 ABERDEEN CT 13631 BEAUMONT AVE 13651 BEAUMONT AVE 13671 BEAUMONT AVE 13682 SARATOGA VISTA AVE 13664 SARATOGA VISTA AVE 13658 SARATOGA VISTA AVE 20101 SARATOGA VISTA CT 13645 SARATOGA VISTA AVE 13659 SARATOGA VISTA AVE PO BOX 2189 P.O. BOX 3563 13648 CAMINO RICO 13670 BEAUMONT AVE 10205 PASADENA AVE 13630 BEAUMONT AVE 20035 SARATOGA VISTA CT 13649 HOWEN DR Y, SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 CUPERTINO CA 95014 SARATOGA CA 95070 SARATOGA CA 95070 SARATOGA CA 95070 January 2013 RESIDENTIAL CALGREEN MEASURES Please select the Elective Measures below that will be incorporated into your project. The Mandatory Measures are required by CALGreen. MEASURES Mandatory Elective PLANNING AND DESIGN Site Selection A4.103.1 A site which complies with at least one of the following characteristics is selected: 1. An infill site is selected. 2. A greyfield site is selected. J 3. An ERA recognized Brownfield site is selected. Site Preservation A4.104.1 An individual with oversight responsibility for the project has participated in an educational program promoting environmentally friendly design or development and has provided training or instruction to appropriate entities. Deconstruction and Reuse of Existing Materials A4.105.2 Existing buildings are disassembled for reuse or recycling of building materials. The proposed structure utilizes at least one of the following materials which can be easily reused: 1. tight fixtures 2. Plumbing fixtures 3. Doors and trims 4. Masonry 5. Electrical devices 5. Appliances 7. Foundations or portions of foundations Site Development 4.106.2 A plan is developed and implemented to manage storm water X r drainage during construction. 4.106.3 Construction plans shall indicate how site grading or a drainage system will manage all surface water flows to keep water X } from entering buildings. I A4.106.1 Orient buildings to optimize the use of solar energy with the long side of the house oriented within 301 of south. A4.106.2.2 Soil disturbance and erosion are minimized by at least one of the following: 1. Natural drainage patterns are evaluated and erosion controls are implemented to minimize erosion during construction and after occupancy. 2. Site access is accomplished by minimizing the amount of cut and fill needed to install access roads and driveways. 3. Underground construction activities are coordinated to utilize the same trench minimize the amount of time the disturbed soil is exposed and the solid is replaced using accepted compaction methods. A4.106.2.3 Topsoil shall be protected or saved for reuse as specified in this section, Tier 1. Displaced topsoil shall be stockpiled for reuse in a Page 1 of 8 283 MEASURES Mandatory Elective designated area and covered or ,protected from erosion. Tier 2. The construction area shall be identified and delineated by fencing or flagging to limit construction activity to the construction area. A4.106.3 Postconstruction landscape designs accomplish one or more of the following: 1. Areas disrupted during construction are restored to be consistent with native vegetation species and patterns. 2. Limit turf areas to greatest extent passible. a. Not more than 50 percent for Tier 1. b. Not more than 25 percent for Tier 2. 3. Utilize at least 75 percent native California or drought tolerant plant and tree species appropriate for the climate zone region. 4. Hydrozoning irrigation techniques are incorporated into the landscape design. A4.106.4 Permeable paving is utilized for the parking, walking or patio surfaces in compliance with the following: Tier 1. Not less than 20 percent of the total parking, walking or patio surfaces shall be permeable. Tier 2. Not less than 30 percent of the total parking, walking or patio surfaces shall be permeable. A4.106.5 Roofing materials shall have a minimum 3 -year aged solar reflectance and thermal emittance or a minimum Solar Reflectance Index (SRI) equal to or greater than the value specified in Tables A4.106.5 (1) and A4.106.5 (2). Tier1 roof covering shall meet or exceed the values contained in Table A4.106.5 (1). Tier 2 roof covering shall meet or exceed the values contained in Table A4.106.5 (2). A4.106.6 Electric vehicle charging. Provide capability for dedicated electrical vehicle supply equipment in single - family and multifamily structures. Energy Efficiency 4.201.1 Low-rise residential buildings shall meet or exceed the minimum standard design required by the California Energy x Standards. Perlvir nee A00f f � f , A4.203.1 Exceed the California Energy Code requirements, based on the 2008 Energy Efficiency Standards requirements by 15 percent. A4.203.1 Exceed the California Energy Code requirements, based on the 2008 Energy Efficiency Standards requirements by 30 percent. Building lnvelope A4.205.1 Radiant roof barrier is installed in Climate Zones 2, 4 and S through 15. A4.205.2 Exterior shading at least 18 inches in depth is provided on south and west windows. Air Sealing Package A4.206.1 Third party blower door test is conducted and passed to verify building envelope tightness. RESIDENTIAL CALGREEN MEASURES ., Page 2 of 8 MEASURES Mandatory Elective HVAC Design, Equipment and installation A4.207.1 Radiant, hydronic, ground source and other innovative space heating and cooling systems included in the proposed design shall be designed using generally accepted industry - approved guidelines and design criteria. A4.207.2 An HVAC system commissioning plan is developed and the following items, as appropriate, pertaining to the heating and cooling systems are inspected and certified by an independent third party agency: 1. Verify compliance with the manufacturer's recommended start -up procedures. 2. Verify refrigerant charge by super -heat other methods specified by the manufacturer. 3. Burner is set to fire at the nameplate input rating. 4. Temperature drop across the evaporator is within the manufacturer's recommended range. 5. Test and verify air flow to be within 10 percent of the initial design air flow. 6. Static pressure within the duct system is within the manufacturer's acceptable range. 7. Verify that the whole house and exhaust ventilation systems meet Title 24 requirements. 8. verify that the recommended maintenance procedures and schedules are documented and provided to the home owner. A4.207.2.3 Results of the commissioning inspection shall be included in the Operation and Maintenance Manual required in Section 4.410.1. A4.207.4 Install gas -fired (natural or propane) space heating equipment with an Annual f=uel Utilization Ratio (AFUE) of .90 or higher. A4.207.5 If an electric heat pump must be used, select equipment with a Heating Seasonal Performance Factor (HSPF) of 8.0 or higher. A4.207.6 When climatic conditions necessitate the installation of cooling equipment with a Seasonal Energy Efficiency Ratio (SEER) higher than 13.0 and an Energy Efficiency Ratio (EER) of at least 11.5. A4.207.7 Install ductwork to comply with at least one of the following: 1. Install ducts within the conditioned envelope of the building. 2. Install ducts in an underfloor crawl space. 3. Use ducts with an R -6 insulation value or higher. 4. Install ductwork which is buried in the ceiling insulation. A4.207.8 Perform duct leakage testing to verify a total leakage rate of less than 6 percent of the total fan flow. A4.207.9 In cooling Climate Zones 2, 4 and 8 through 15 install a whole -house fan with insulated louvers or an insulated cover. A4.207.10 ENERGY STAR ceiling fans are installed in all bedrooms and living areas. Water Heating Design, Equipment and installation A4.208.1 The Energy Factor (EF) for a gas -fired storage water heater is higher than .60. A4.208.2 The Energy Factor (EF) for a gas -fired tankless water heater RESIDENTIAL CALGREEN MEASURES 285 Page 3 of 8 MEASURES Mandatary Elective is .80 or higher, A4.208,3 Where the hot water source is more than 10 feet from a fixture, the potable water distribution system shall convey hot water using a method designed to minimize wait time for hot water to arrive at the fixture. Lighting A4.209.1 Building lighting consists of at least 90 percent ENERGY STAR qualified hard -wired fixtures. Appliances A4.210.1 Each appliance provided by the builder meets ENERGY STAR if an ENERGY STAR designation is applicable for that appliance. A4.211.1 Install a solar photovoltaic (PV) system in compliance with the California Energy Commission New Solar Homes Partnership (NSHP). " "' Install energy efficiency measures meeting either Tier I or Tier 11 below. Tier 1. Exceed the 2010 California Energy Code requirements by 15 percent. Tier2. Exceed the 2010 California Energy Cade requirements by 30 percent. Solar water heating may be used to assist in meeting the energy efficiency requirements of either Tier 1 or Tier fl. 1. In addition, for either Tier I or 11, each appliance provided by the builder must be ENERGY STAR if an ENERGY STAR designation is applicable for that appliance. 2. Tier II requires a 30 percent reduction in the building's space cooling (air conditioning) energy compared to the 2010 California Energy Code. 3. Information on NSHP incentives available through the California Energy Commission may be obtained at the "Go Solar California" webs ite. A4.211.2 A solar water heating system is installed. A4.211.3 Space on the roof surface and penetrations through the roof surface are provided for future solar installation. A4.211.4 A minimum one -inch conduit is provided from the electrical service equipment for the future installation of a photovoltaic (PV) system. WATER EFFICIENCY AND CONSERVATION Indoor Water Use 4.303.1 Indoor water use shall be reduced by at least 20 percent using one of the following methods. X 1. Water saving fixtures or flow restrictors shall be used. 2. A 20 percent reduction in baseline water use shall be demonstrated. 4,303.2 When using the calculation method specified in Section 4.303.1, multiple showerheads controlled by a single valve shall not x exceed maximum flow rates. 4.303.3 Plumbing fixtures (water closets and urinals) and fittings RESIDENTIAL CALGREEN MEASURES :• Page 4 of 8 MEASURES Mandatory Elective (faucets and showerheads) shall compfy with specified performance X requirements. A4.303.1 Kitchen faucets and dishwashers shall comply with this section. Tier 1. The maximum flow rate at a kitchen sink faucet shall not be greater than 1.5 gallons per minute at 60 psi. Tier 2. In addition to the kitchen faucet requirements for Tier 1, dishwasher in Tier 2 buildings shall be ENERGY STAR qualified and not sure more than 5.8 gallons of water per cycl e. A4.303.2 Nonwater supplied urinals or waterless toilets are installed. Outdoor Water Use 4.304.1 Automatic irrigation systems controllers installed at the time final based. of inspection shall be weathered or soil moisture - X A4.304.1 Install a low -water consumption irrigation system which minimizes the use of spray type of heads. A4.304.2 A rainwater capture, storage and re -use system is designed and installed. A4.304.3 A water budget shall be developed for landscape irrigation. A4.304.4 Provide water efficient landscape irrigation design that reduces the use of portable water. Tier 1. Foes not exceed 65 ,percent of ETo times the landscape area. Tier 2. Goes not exceed 60 percent of ETo times the landscape area. A4.305.5 A landscape design is installed which does not utilize potable water. WATER REUSE SYSTEMS A4.305.1 Piping is installed to permit future use of a graywater irrigation system served y the clothes washer or other fixtures. A4.305.2 Recycled water piping is installed. A4.305.3 Recycled water is used for landscape irrigation, MATERfAE. CONSERVATION AND RESOURCE EFFICIENCY A4.403.1 A Frost - Protected Shallow Foundation (FPSF) is designed and constructed. A4.403.2 Cement use in foundation mix design is reduced. Tier 1. Not less than a 20 percent reduction in cement use. Tier 2. Not less than a 25 percent reduction in cement use. Efficient Framing Techniques A4.404.1 Beams and headers and trimmers are the minimum size to adequately support the load. A4.404.2 Building dimensions and layouts are designed to minimize waste. A4.404.3 Use premanufactured building systems to eliminate solid sawn lumber whenever possible. A4.404.4 Material list are included in the plans which specify material quantity and provide direction for on -site cuts. Material Sources A4.405..1 One or more of the following building materials, that do not require additional resources for finishing are used: RESIDENTIAL CALGR£EN MEASURES 287 Page 5 of 8 MEASURES Mandatory Elective 1. Exterior trim not requiring paint or stain 2. Windows not requiring paint or stain B. Siding or exterior wall coverings which do not require paint or stain A4.405.2 Floors that do not require additional coverings are used including but not limited to stained, natural or stamped concrete floors. A4.405.3 Postconsumer or preconsumer recycled content value (RCV) materials are used on the project. Tier 1. Not less than a 10 percent recycled content value. Tier 2. Not less than a 1S .percent recycled content value. A4.405.4 Renewable source building products are used. tiiihancec( Durabllityi an , t0+C kMatrvtenance 4.406.1 Annular spaces around pipes, electric cables, conduits or other openings in plates at exterior walls shall be protected against x }(� the passage of rodents by closing such openings with cement mortar, / concrete masonry or similar method acceptable to the enforcing agency. Water Resistance and Molsicurre'IVlar�eigo ' A4.407.1 Install foundation and landscape drains. A4.407.2 Install gutter and downspout systems to route water at least S feet away from the foundation or connect to landscape drains which discharge to a dry well, sump, bioswale, rainwater capture system or other approved on -site location. A4.407.3 Provide flashing details on the building plans and comply with accepted industry standards or manufacturer's instructions. A4.407.4 Protect building materials delivered to the construction site from rain and other sources of moisture. A4.407.5 In Climate Zane 16 an ice /water barrier is installed at roof valleys, eaves and wall to roof intersections. A4.407.6 Exterior doors to the dwelling are protected to prevent water intrusion. A4.407.7 A permanent overhang or awning at least 2 feet in depth is provided. Constiructlon W ste' RedyWon, Disposal and' � W—Kn L u� 4.408.1 Recycle and /or salvage for reuse a minimum of 50 percent of X the nonhazardous construction and demolition waste in accordance }' with one of the following: / 1. Comply with a more stringent local construction and demolition waste management ordinance; or 2. A construction waste management plan per Section 4.408.2; or 3. A waste management company per Section 4.408.3; or 4. The waste stream reduction alternative per Section 4.408.4. A4.408.1 Construction waste generated at the site is diverted to X recycle or salvage in compliance with one of the following: / 1. Tier 1 at least a 65 percent reduction 2. Tier 2 at least a 75 percent reduction Exception. Equivalent waste reduction methods are developed by working with local agencies. RESIDENTIAL CALGREEN MEASURES Page 6 of 8 MEASURES Mandatory Elective Building Maintenance and operation 4.410.1 An operation and maintenance manual shall be provided to X the building occupant or owner. ENVIRONMENTAL QUALITY 4.503.1 Any installed gas fireplace shall be a direct -vent sealed - combustion type. Any installed woodstove or pellet stove shall X comply with US EPA Phase II emission limits where applicable. Woodstoves, pellet stoves and fireplaces shall also comply with applicable local ordinances. Pollutant Control 4.504.1 Duct openings and other related air distribution component X openings shall be covered during construction. 4.504.2.1 Adhesives, sealants and caulks shall be compliant with VOC X yy and other toxic compound limits. 4.504.2.2 Paints, stains and other coatings shall be compliant with X VOC limits. 4.504.2.3 Aerosol paints and coatings shall be compliant with product X weighted MIR limits for ROC and other toxic compounds. 4.504.2.4 Documentation shall be provided to verify that compliant X VOC limit finish materials have been used. 4.504.3 Carpet and carpet systems shall be compliant with VOC limits. X 4.504.4 50 percent of floor area receiving resilient flooring shall comply with the VOC-emission limits defined in the Collaborative for X High Performance Schools (CHPS) High Performance Products Database or be certified under the Resilient Floor Covering Institute (RFCI) FloorScore program; or meet California Dept. of Public Health, "Standard Method for the Testing and Evaluation of Volatile Organic Chemical Emissions from Indoor Sources Using Environmental Chambers ", Version 1.1, February 2010 (also known as Specification 01350.) 4.504.5 Particleboard, medium density fiberboard (MDF) and X hardwood plywood used in interior finish systems shall comply with law formaldehyde emission standards. A4.504.1 Meet the formaldehyde limits contained in Table 4.504.5 before the mandatory compliance date, or use composite wood products made with either California Air Resources Board approved no -added formaldehyde (NAF) resins or ultra -low emitting formaldehyde (ULEF) resins. A4.504.2 Install VOC compliant resilient flooring systems. Tier 1. At least 80 percent of the resilient flooring installed shall comply. Tier2. At least 90 percent of the resilient flooring installed shall comply. A4.504.3 Thermal insulation installed in the building shall meet the following requirements; Tier 1. Install thermal Insulation in compliance with the VOC — emission limits defined in Collaborative for High Performance Schools (CH PS) Low- emitting Materials List. Tier 2. Install insulation which contains No -Added Formaldehyde (NAF) and is in compliance with the VOC- emission limits defined in Collaborative for High Performance Schools (CHPS) Low - emitting Materials List. RESIDENTIAL CALGREEN MEASURES ON Page 7 of 8 MEASURES Mandatory Elective Interior Moisture Control - - - 4.505.2 Vapor retarder and capillary break is installed at slab on grade X foundations. 4505.3 Moisture content of building materials used in wall and floor X X framing is checked before enclosure. Indoor Air Quality and Exhaust I 4.506.1 Exhaust fans which terminate outside the building are X provided in every bathroom. A4.506.1 Higher than MERV 6 filters are installed on central air or ventilation systems. A4.506.2 Direct vent appliances are used or isolated from the conditioned space. Environmental Comfort 4.507.1 Whole house exhaust fans shall have insulated louvers or X covers which close when the fan is off. Covers or louvers shall have a / minimum insulation value of R -4.2. 4.507.2 Duct systems are sized, designed and equipment is selected X using the following methods: 1. Establish heat loss and heat gain values according to ANSI /ACCA 2 Manual J -2004 or equivalent. 2. Size duct systems according to ANSI /ACCA 1 Manual D- 2009 or equivalent. 3. Select heating and cooling equipment according to ANSI /ACCA 3 Manual 5 -2004 or equivalent. Outdoor Air Quality Reserved Installer and Special Inspector Qualifications 702.1 HVAC system installers are trained and certified in the proper X installation of HVAC systems. 702.2 Special inspectors employed by the enforcing agency must be X qualified and able to demonstrate competence in the discipline they are inspecting. Verifications 703.1 Verification of compliance with this code may include X construction documents, plans, specifications builder or installer certification, inspection reports or other methods acceptable to the enforcing agency which show substantial conformance. RESIDENTIAL CALGREEN MEASURES 290 Page 8 of 8 Matthew Harrigan December 3, 2013 Timeline Design To: The City of Saratoga Planning Commission Re: Li Residence -13580 Saratoga Vista Ave.. Dear Planning Commissioners, Thank you for your consideration on the proposed Li Custom Horne Project.. I would like to provide some background on the proposed project. The Li's purchased the property in Duly of 2012 to build a multi- generational family home. Prior to purchasing the property, the Li's saw two new custom 2 -story homes across the street, and set out to build a similar home for their family. The Li's asked the City Planning Department if they could build a 2- story home similar to the homes across the street and, were told that they could. This affirmation was a major consideration for the family in proceeding to purchase the property. Because of the multi - generational structure of the Li family, it was important for the Grandparents have their own master suite on the first floor, allowing the younger parents some privacy on the second floor. Preserving a reasonable size backyard for children to play and run around allowing enough space to raise the kids to appreciate a well - groomed vegetable garden; and a sizable backyard for family entertaining, were overriding criteria in the design of the current proposal. My firm, Timeline Design was hired by the Li's to design and build their new 2 -story custom home. As many of you are aware, Timeline Design has been located in the village since 2007, designing and building homes mostly within the community. We like to believe that our conduct helps to foster a good relationship with the Community Development department of the City. We have come to respect the city as having some of the most professional and helpful staff members of any city we work with. We have worked with Cindy McCormick of the city planning department on this project to ensure the project meets all the requirements of the ordinance and is in line with residential design guidelines. Through the course of this application, Ms. McCormick has made several recommendations to which we have responded by revising the design proposal. It is important 291 to note that, from the very first design proposal, this project has sought no variance and has actually exceeded all setback requirements, and is currently below the height limit by almost two feet. We have continued to revise the project at considerable cost in time and money, in hopes of addressing the expressed concerns about the impact of the project on the neighbors. Through the course of this application, and in response to planners' comments, expressed planning commissioners' reservations, and neighbors' concerns, the Li's have made the following concessions. 1. We have reduced the second floor north facade by nearly 50% in response to privacy concerns by the northern neighbors. The second floor elements that are shaded are pushed back 12' from the previous design. (See Exhibit 'B') 2. In reducing the width of the second floor facade, and in removing the north facing roof gable, we effectively reduced the perceptible height of the building by almost 2 feet. 3. We have also reduced the area of north facing glazing on the second floor by 72% and the total area of north facing glazing by 47% in response to the northern neighbors' privacy concerns. 4. We have reduced the total area of west facing glazing by 18% and set all glazing back by 6 feet in response to privacy concerns by the neighbors across the street. 5. On the north side, we have increased the second floor setback by a total of 3 feet since the original proposal, also in response to neighbors' privacy concerns. 6. In response to concerns raised by some planning commissioners, we have redesigned the second floor, rearranging the bedrooms and the floor plan to eliminate the need for egress windows on the northern fagade. 7. The LI's have given up one bedroom going from 5 bedrooms down to 4 as a result of the re- designs. 8. We have revised the grading design; resulting in the need for taller and longer retaining walls which will significantly increase the cost to the Li's, also leaving them with less southern exposure due to the reduced building height. The finished floor height of the home directly to the south is 12.09 feet higher than the Li's proposed finished first floor. That is almost 1.5 stories higher than the Li's finish floor. 9. In revising the grading design, and reducing the roof spans on the second floor, we have succeeded in reducing the height of the building to nearly 2 feet below the maximum height allowed by code. 292 10. Margaret Li, one of the applicants has made a verbal agreement with the eastern neighbor on 13571 Beaumont Road to eliminate some of Italian cypress trees along their shared lot line to increase the neighbors' sunset view. 11. We have also reached out to the neighbors to the north in an effort to work together to install mutually agreeable and pleasing fencing and landscape screening to address their privacy concerns. Currently there are no trees on the neighbor's south fence line thereby increasing the impacts of any home built on the other side of the property line. To conclude, I would like reiterate that this project has never asked for any variances, and has always been designed within the tenets of the zoning ordinance and in keeping with the residential design guidelines. The Li's have expended considerable time, effort, and cost in redesigning the project in a desire to be respectful and responsive to all ,parties concerned. We acknowledge and appreciate that some in the neighborhood simply do not like 2 -story homes and feel that allowing 2 -story homes is at odds with the history of Saratoga. And, this lot has been vacant for many years so anything built here will be a big change. However, we like to believe that planning application process is based upon the Zoning Ordinance of the City of Saratoga and the Residential Design Guidelines. We believe that the zoning ordinance sets the legal guidelines within which all current and prospective homeowners describe their expectations from their home community and their environment, This project, as designed, is in compliance with the City Zoning Ordinance and is in line with the findings of City Residential Design Guidelines. We would also like to note that this project is smaller and lower in height than the two homes directly across the street which were just recently approved by the city and constructed. There is a precedence that cannot be denied. At the same time we want to be respectful of the neighbors and take their input seriously. We have made significant adjustments to our plans to address the neighbor's concerns. The Planning Commissioners wisely took into account the input of the neighbors and their concerns. The Li's have given major concessions in response to the neighbors and Commission's concerns. We believe this project has now been fully vetted and is in compliance with the law, the design guidelines, and neighbors' concerns, and the neighborhood itself. Based upon a synergistic cooperation of the city staff, the planning commission, and the neighborhood, we now fully anticipate the approval of this application. Respectfully Submitted, 1�-*" 4 Matthew Harrigan President, Timeline Design 293 EXHIBIT "A" Neighbor Subject prop neighbor Notes: Lowest Floor Area of the three ** Shortest of 3 buildings 294 13591 13580 13581 Lot Area 12,616 12,611 12,764 Floor Area 3,704 3,348 * 3,704 Building Height 24,4" 24' -1" ** 25' -0" Notes: Lowest Floor Area of the three ** Shortest of 3 buildings 294 11101 MIN ME ME MiN Kim INN N�=-. F MIN ■l■ MIN - -� 12 -4 y� 1 gin oil 11 Elm Ul !oim oil min iii in - -- -- M NOTE: SHADED SECOND FLOOR PORTIONS OF THE FACADE HAVE BEEN PUSHED BACK 12 FEET FROM PREVIOUS DESIGN AND WINDOWS HAVE BEEN REDUCED IN RESPONSE TO NEIGHBOR'S CONCERNS. EXHIBIT 'B'( NORTH ELEVATION C LE: 1/4"= = 1 -0 r, 295 EXHIBIT "C" — Rendering to Exhibit Neighborhood Compatabi[ity EXISTING RESIDENCE 13951 Saratoga Vista Ave PROPOSED RESIDENCE 13580 Saratoga Vista Ave 296 Note: The above image is a past elevation which has been revised as shown in the progress imgage below. It is intended to give context to the massing of the proposed project relative to the neighboring properties. An updated rendering will be shown at the hearing. Progress, Image of current elevation RESOLUTION NO: 13 -035 A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION DENYING AN APPLICATION FOR DESIGN REVIEW OF A NEW TWO -STORY SINGLE - FAMILY DWELLING LOCATED ON A VACANT LOT ON SARATOGA VISTA AVENUE (393 -33 -025) SARATOGA CA 95070 WHEREAS, on June 18, 2013, an application was submitted by Timeline Design on behalf of Hailin and Xue Li requesting Design Review approval for a new two -story single- family dwelling. The new home would be 3,348 square feet in area and 24 feet, one inch in height. The 12,611 square foot hillside lot is located in the RI A 0,000 zoning district. WHEREAS, the Community Development Department completed an environmental assessment for the project in accordance with the California Environmental Quality Act (CEQA), and recommends that the Planning Commission determine this project exempt. WHEREAS, on December 11, 2013, the Planning Commission held a duly noticed public hearing on the subject application, and considered evidence presented by City Staff, the applicant, and other interested parties. NOW THEREFORE, the Planning Commission of the City of Saratoga hereby finds, determines and resolves as follows: Section 1: The recitals set forth above are true and correct and incorporated herein by reference. Section 2: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 C.C.R. Section 15303, Class 3 "New Construction or Conversion of Small Structures ", of the Public Resources Code (CEQA). This exemption allows for the construction of up to three single- family residences and no exception to that exemption applies. Section 3: After careful consideration of the site plan, architectural drawings and plans, CEQA documentation, and other exhibits and evidence submitted in corulection with this matter, the findings for approval of Design Review Application (PDR13 -0035) have been voted on, as set forth below, and the project has been denied without prejudice by the Planning Commission. Section 4: The Planning Conunission finds that the Project would result in an unreasonable interference with views and privacy because the two -story home would be on a lot that is at a higher elevation than the property to the north. The Planning Commission also finds that the development does not follow the natural contours of the site. The Planning Commission further finds that the project is not of compatible bulb and height because the adjoining properties to the north and south are single -story homes. Section 5: Unless appealed pursuant to the requirements of Article 15 -90 of the Saratoga City Code, this Resolution shall become effective fifteen (15) days from the date of its adoption on December 11, 2013. 297 .Resolution No. 13 -035 PASSED AND ADOPTED by the City of Saratoga Planning Commission on this 11th clay of December 2013 . by the following vote: AYES: ALMALECH, BERNALD, GRAVER, WALIA NOES: HLAVA, SMULLEN, ZHAtO ABSENT: ABSTAIN. Joy Hla -a Chair, Planning Commission NM Z. SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 DEPARTMENT: Community Development PREPARED BY: Christopher Riordan, AICP AGENDA ITEM: CITY MANAGER: Dave Anderson DIRECTOR: James Lindsay SUBJECT: Review of Geotechnical Roadway Conditions Report prepared for the proposed annexation of 206.9 acres (STG05) RECOMMENDED ACTION: 1) Receive the Geotechnical Evaluation of Roadway Conditions report and direct staff to begin negotiations with County Roads & Airports staff for a pre- annexation agreement covering roadway repairs and maintenance in the annexation area. 2) Direct staff to proceed with the next steps to initiate annexation of STG 05: a) Complete the service plan b) Schedule the public outreach meetings c) Complete the environmental review process d) Set the date to initiate annexation for the August 20, 2014 City Council meeting BACKGROUND: On February 8, 2012, the Local Agency Formation Commission ( LAFCO) approved an application by the City of Saratoga to amend the City's Urban Service Area (USA) to include approximately 54 acres of land owned by Garrod Farms located in unincorporated Santa Clara County. The resolution approved by LAFCO included a condition that the City of Saratoga is to prepare a plan and timeline for annexation of a 206.9 acre area to the south of Glen Una Drive known as STG05. A map of the STG05 area is attached. On February 6, 2013, LAFCO approved the City's application to amend the City's USA to include the Congress Springs Quarry Property and to retract the USA in the area of On Orbit Drive and Orchard Meadows Drive. LAFCO staff has stated that the approved annexation of the Quarry Property will not be certified until the City has approved a plan and timeline for the STG05 annexation. On October 16, 2013, City Council approved the timeline to annex a 206.9 acre area in unincorporated Santa Clara County located to the south of Glen Una Drive. The plan included the steps and timing for the City to conduct and process the annexation. An initial step in the annexation process is the preparation of a Service Plan which is to include anticipated improvements or required upgrades to existing roads or related structures, such as bridges and storm drains, in the area to be annexed. Page 1 of 2 299 DISCUSSION: In February 2014 the City contracted with Cotton, Shires and Associates, Inc., the City's Geotechnical Consultant, to prepare a roadway evaluation and conditions report of the roads in the area proposed for annexation. This report has been completed and is included as Attachment #1. The report identifies that the majority of the existing pavement in the annexation area as being in generally good condition requiring general road repair and resurfacing to prolong pavement life. There are 20 separate roadway segments and drainage facilities which require maintenance and/or repair. The Public Works Director has reviewed the report and visually inspected the roadways and is in agreement with the evaluation of existing conditions and maintenance recommendations. The report identifies the most common roadway maintenance issues as being related to older pavement and associated cracking caused by inadequate design or poor drainage and that repair of these areas would require asphalt patching and /or drainage improvements. The report identified a 75 foot long area of Bainter Drive between Redberry Drive and Redberry Way, Site #9, where bank erosion of San Thomas Aquino Creek has undermined a portion of the roadway. The County has installed temporary erosion control measures in the creek to reduce the erosion and support the roadway. A more significant engineered structure is needed to stop the erosion and restore the roadway to its original width. City staff has contacted the County of Santa Clara Department of Roads and Airports to discuss their maintenance plans for the roadways in the proposed annexation area. Staff was informed that the Bainter road and erosion repair will be completed later this year and pavement repairs scheduled for 2017. If this area is annexed, staff recommends having County staff complete the scheduled repairs and maintenance work. The City can enter into a pre- annexation agreement with the County that would be approved by the Board of Supervisors and City Council prior to annexation to ensure the work is completed. NEXT STEPS: Provided that the City Council accepts the Geotechnical Evaluation of Roadway Conditions report, staff will prepare the required environmental review documents for the annexation as required by CEQA and will begin public outreach and meetings. Staff would also submit a request to the Office of the Santa Clara County Surveyor to prepare the required annexation maps and legal descriptions. The next City Council meeting would be scheduled for August 20, 2014 to initiate annexation and set the date of the protest hearing if necessary. ATTACHMENTS: 1. Geotechnical Evaluation of Roadway Conditions Report - dated April 14, 2014 2. Timeline for Annexation of STG05 3. Map of STG05 Page 2 of 2 300 COTTON, SHIRES AND ASSOCIATES, INC. CONSULTING ENGINEERS AND GEOLOGISTS April 14, 2014 G5034 TO: Iveta Harvancik Senior Engineer CITY OF SARATOGA 13777 Fruitvale Avenue Saratoga, California 95070 SUBJECT: Geotechnical Evaluation of Roadway Conditions RE: STG05 Pocket, Roadway Annexation Southeastern Unincorporated Area Dear Ms. Harvancik: In accordance with the scope of work outlined in our proposal of February 14, 2014, we have completed a geotechnical evaluation of roadway conditions in the Southeast Unincorporated Area including designated portions of Redberry Drive, Bainter Avenue and Way, Canyon Drive, Sky Oaks Way, Peach Hill Road, Red Hill Road, and Glen Una Drive. Our work included compiling and reviewing pertinent technical maps, inspecting site conditions, and mapping and photographing pavement distress areas. In addition, we have evaluated collected data and prepared this letter - report. Field observations were completed during the second week of April 2014. ROAI]WAY OBSERVATIONS An annotated Geotechnical Index Map illustrating locations of photographs and observed pavement distress features is attached. We identified a total of 20 separate roadway segments and drainage facilities displaying various types of distress and/or conditions that may result in future significant maintenance. We ranked the roadway distress conditions in accordance with the following system: Northern California office Central California Office Southern California office 330 Village Lane 6417 Dogtown Road 550 St. Charles Drive, Suite 108 Los Gatos, CA 95039 -7218 San Andreas, CA 95249 -9640 Thousand Oaks, CA 91360 -3995 (408) 354 -5542 • Fax (408) 354 -1852 (209) 736 -4252 • Fax (209) 736 -1212 (805) 497 -7999 • Fax (805) 497 -7933 www.cottonihires.com Iveta Harvancik Page 2 Condition Ranking 1 - Older Pavement Distress 2 - Drainage Facility Disrepair 3 - Recent Moderate Distress 4 - Special /Severe Condition April 14, 2014 G5034 Pavement and Drainage Condition Status No signs of recently opened pavement cracks but the level of distress warrants pavement reconstruction/ full depth patch. Existing drainage facilities observed needing maintenance/ replacement. Fresh open pavement cracks observed yet use of roadway not threatened and appropriate maintenance is generally a full depth patch. Observed cracking or undermining conditions suggest future need for engineered structures or corrective grading to reduce risk of roadway failure. Segments of roadways not ranked according to the above system were observed to display generally acceptable pavement conditions. In these areas a relatively thin overlay may prove sufficient to prolong pavement life. Where we have recommended consideration of a full depth patch, this work should include removal of distressed AC and underlying weak materials followed by placement of a deep lift AC patch or a full pavement section. Descriptions and comments about pavement distress noted in the Southeastern Unincorporated Area are provided below. We did not evaluate pavement or drainage conditions along the disturbed frontages of residential projects currently in construction. The approximate location of each photograph and site are indicated on the attached Index Map. Apparent geotechnical problems, associated with existing roadway pavement, were not observed along Bainter Way, Sky Oaks Way, Glen Una Drive, or Southern Canyon Drive. With the exception of Sky Oaks Way, the above roadways generally displayed older pavement that appeared to be approaching the stage for maintenance, possibly an overlay. We did not observe the western portion of Red Hill Road because of a locked gate (gate position is indicated on the Geotechnical Index Map). COTTON, SHIRES AND ASSOCIATES, INC. 302 Iveta Harvancik Page 3 April 14, 2014 G5034 Site 1 - Redberry Drive (western? Condition Ranking 1 (Older Distress) Older pavement, with likely inadequate design, displays extensive alligator cracking. Distress is adjacent to an earthen drainage ditch that allows water to migrate under pavement. Full depth repair and drainage improvement warranted (size: 4 ft x 45 ft). Site 2 - Redberr Drive western Condition Ranking 2 (Drainage Facility Disrepair) Poorly controlled drainage in steep earthen ditch adjacent to the roadway is causing erosion and moderate alligator cracking of adjacent pavement. Improvement of drainage control warranted (size: 120 feet of steep, unlined ditch). COTTON, SHIRES AND ASSOCIATES, INC. 303 Iveta Harvancik Page 4 April 14, 2014 G5034 Site 3 - Redberry Drive (western) Condition Ranking 1 (Older Distress) Older pavement with likely inadequate design displays well developed alligator cracking along southern side of roadway. Full depth repair /patch warranted (size: 3 ft x 11.0 ft). Site 4 - Redberry Drive (middle Condition Ranking 2 (Recent Moderate Distress) Alligator cracking observed over the top of apparent pavement patch for a trench. Full depth repair/patch warranted (size: 4 ft x 55 ft). COTTON, SHIRES AND ASSOCIATES, INC. 304 Iveta Harvancik Page 5 April 14, 2014 G5034 Site 5 - Redberry Drive (n-dddle) Condition Ranking 4 (Special /Severe Condition) Fresh open cracks up to 1 inch wide with V2 inch vertical offsets were observed. The southern road shoulder is supported by fill material with slopes steeper than 2:1 subject to relatively rapid ongoing creep. An engineered wall or corrective grading of fill beneath the distressed pavement appears to be warranted to arrest creep /provide lateral confinement of the fill material (size: 5 ft x 75 ft). Site b - Redberry Drive (eastern) Condition Nanking 1 (Older distress) Alligator cracking has developed along the southern edge of the roadway with cracks open to 1/4 inch wide. A full depth patch appears warranted (size: 4 ft x 150 ft). COTTON, SHIRES AND AsSOCIATES, INC. 305 lveta Harvancik Page 6 Sites 7 and 8 - Bainter Drive (north of Redberry intersection Condition Ranking 1 (Older Distress) k;, f r April 14, 2014 G5034 Alligator cracking and cracking parallel to the eastern road edge (due to slow creep) were observed. Pavement has degraded to a point where a full depth patch appears to be warranted (size: combined 4.5 ft x 135 ft). 306 COTTON, SHIRES AND ASSOCIATES, INC. Iveta Harvancik Page 7 Site 9 - Bainter Drive (middle) Condition Ranking 4 (Special /Severe Condition) April 14, 2014 G5034 Creek erosion has undermined a portion of the roadway resulting in a current road width of approximately 11 feet. Local banks are approximately 17 feet in height. An apparent temporary gabion wall has been constructed to address erosion and support the eastern portion of the roadway. It appears that the gabion baskets are deforming and do not provide a long -term solution to the local lateral creek bank erosion problem. We anticipate that a more significant engineered structure is needed to address erosion and restore the roadway to its original wide (size: 75 ft of roadway impacted). COTTON, SHIRES AND ASSOCIATES, INC. 307 Tveta Harvancik Page 8 April 14, 2014 G5034 Site 10 - Bainter Drive (middle) Condition Ranking 4 (Special,/Severe Condition) An approximate 16-foot high precipitous creek embankment is located within 2 to 4 feet of the roadway pavement. The outside of a creek meander approaches the roadway at this location. Future lateral channel migration toward the roadway appears likely. Pavement displays previously tarred cracks parallel to the edge of the roadway indicating creep towards the open channel. Protective measures appear warranted to prevent future undermining of the roadway. Measures to armor approximately 40 feet (or more) of the local creekbank warrants consideration. Site 11- Unpaved Bainter Drive No Ranking Provided City roadway maps illustrate that a segment of Bainter Drive extends northwest of the intersection with Bainter Way. This roadway segment is not paved but has been surfaced in the past with baserock. Detailed inspections were not completed of this roadway segment. COTTON, SHIRES AND ASSOCIATES, INC. 308 lveta Harvancik Page 9 April 14, 2014 G5034 Site 12 - Canyon Drive (north) Condition Ranking 1 (Older Distress) Moderate alligator cracking was observed along the eastern edge of Canyon Drive north of the intersection with Sky Oaks Way. Fill supporting the downslope edge of the roadway has settled approximately 5 vertical inches in this vicinity. The adjacent rounded AC curb displays segments that require repair. A full depth patch appears to be warranted (size: 4 ft x 50 ft). Site 13- Canyon Drive (north) Condition Ranking 1 (Older Distress) Old pavement in poor condition is present along Canyon Drive immediately north and south of the intersection with Sky Oaks Way. Two full depth patches appear warranted (sizes: north 35 ft x 10 ft and south 55 ft x 5 ft). COTTON, SHIRES AND ASSOCIATES, INC. 309 Iveta Harvancik Page 10 April 14, 2014 G5034 Site 1.4- Peach Hill Road (northwestern) Condition Ranking 2 (Drainage Facility - monitor) Discharge from an 18 -inch diameter CMP has created an 11 -foot deep erosion cavity withh-L 3 feet of the roadway pavement. Pavement appears to be relatively old in this vicinity but not significantly distressed near the culvert. This area should be periodically monitored to check if erosion is migrating and undermining the roadway. Alternatively, measures could be taken to minimize erosion near the culvert outfall. Site 15- Peach Hill Road (northwestern) Condition Ranking 1 (Older Distress) Older pavement displays well developed alligator cracking along the western edge of the roadway. Full depth repair with a patch appears to be warranted (size: 4 ft x 2.5 ft). COTTON, SHIRES AND ASSOCIATES, INC. 310 Iveta Harvancik Page 11 April 14, 2014 G5034 Site 16- Peach Hill Road (western) Condition Ranking 3 (Recent Moderate Distress) Older pavement displays alligator cracking and cracking parallel to the downslope pavement edge indicating slow ongoing creep. Cracks are open to 1/4 to 1/2 inch. Full depth pavement replacement/ patch appears to be warranted. Incorporation of stabilization geo- fabric or recompaction of underlying fill should be considered (size: 100ftx10ft). Site 17- Peach Hill Road ((western) Condition Ranking 2 (Drainage Facility Disrepair) A relatively old, 18-inch diameter CMP was observed on the western side of the road in a corroded condition with a smashed/ obstructed inlet. The interior of the CMP should be inspected. If replacement of the pipe is warranted, then significant excavation and pavement disturbance would be required to install a new culvert. COTTON, SHIRES AND A sSOCIATES, INC. 311 lveta Harvancik Page 12 April 14, 2014 G5034 Site 18- Peach Hill Load (western) Condition Ranking S (Older Distress) Old pavement with numerous cracks up to 3/8 inch was observed. A full depth patch appears warranted (size: 8 ft x 75 ft). Site 19- Peach Hill Road western) Condition Ranking 4 (Special /Severe Condition) Signs of ongoing relative rapid creep were observed including open cracks to 1 inch in width at a sharp bend in the road. Fill materials supporting the pavement have slopes exceeding 1.5:1. Engineered measures are needed to laterally confine the creeping fill (such as a pier - supported retaining wall). Alternatively, grading repair could be considered to stabilize the outboard edge of pavement. Distressed pavement appears to warrant a full depth patch (size: 6 ft x 50 ft). COTTON, SHIRES AND AssoaATEs, INC. 312 Iveta Harvancik Page 13 Site 20- Peach Hill Road (western) Condition Ranking 2 (Drainage Facility Disrepair) April 14, 2014 G5034 A smashed/ obstructed inlet to a probable 18 -inch diameter CMP was observed. Installation of an inlet box with a top grate may be warranted due to the close proximity of traffic. SUMMARY In general, the more severe pavement distress and areas of future concern were noted in steeper roadway grades and near creek channels. Gentle to level street areas away from drainage channels generally displayed better pavement performance. Most of the examined street areas displayed relatively old pavement that appeared to be approaching the stage for maintenance, possibly an overlay. We observed one relatively new overlay along the length of Sky Oaks Way. Street widths were variable and we noted a few street segments with widths ranging from 9 to 11 feet. We noted the presence of poorly maintained drainage facilities including culverts without appropriate inlet protection and unlined eroding ditches adjacent to roadways. LIMITATIONS This geotechnical evaluation has been performed to provide technical advice to assist the City with decisions regarding geotechnical matters. Our services have been limited to review of available maps and a visual review of the roadways. Our opinions and conclusions are made in accordance with generally accepted principles and COTTON, SHIRES ANG ASSOCIATES, INC. 313 Iveta Harvancik April 14, 2014 Page 14 G5034 practices of the geotechnical profession. This warranty is in lieu of all ether warranties, either expressed or implied. TS:DTS:kd Attachment: Geotechnical Index Map Respectfully submitted, COTTON, 'SHIRES AND ASSOCIATES, INC. CITY GEOTECHNICAL CONSULTANT Ted Sayre Principal Engineering Geologist CEG 1795 r David T. Schrier Principal Geotechnical Engineer GE 2334 COTTON, SHIRES AND ASSOCIATES, INC. 314 14.? 15 6 1 1/8 19 1 /Site and Photograph X Location 315 1 12 1'2 �,3 4 s 0 0 COTTON, SHIRES AND ASSOCIATE S, INC. CONSULTING ENGINEERS AND GEOWGI STS GEOTECHNICAL INDEX MAP STG05 POCKET ROADWAY ANNEXATION Saratoga, California GEO /ENG BY SCALE PROJECT NO. RR NTS G5043 APPROVED BY DATE FIGURE NO. TS I April 2014 1 02/29/14 Annexation Timeline for STG05 [ire March April May June July Aug. Sept. Oct. Nov. Roadway Evaluation Service Plan County Surveyor and Assessor review of boundaries CEQA Documentation 21 day notice to property owners & registered voters Outreach Meeting(s) 21 day notice to property owners & registered voters City initiates annexation Date set for protest hearing if necessary 21 day notice to property owners registered voters. Protest Hearing: Written protests are accepted If no written protest, annexation can be approved Protest Evaluation & Final Action Submit to LAFCO for certification [ire SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: Final Word Candidate Forum RECOMMENDED ACTION: Provide direction to staff on the Final Word Candidate Forum. BACKGROUND: On July 2, 2008, the City Council adopted a resolution establishing an election code of ethics titled "Code of Fair Campaign Practices." At this meeting, the City Council also directed staff to work with the League of Women Voters to hold a "Final Word Forum" the night before Election Day. The forum is modeled on the City of Santa Clara's Final Word Forum and provides candidates with the opportunity to clarify misinformation before polls open, which is ultimately intended to encourage respectful campaign strategies. Though the forum in 2008 established an expectation that the City would conduct a candidate forum the night before Election Day, the City has forgone the forum in the past two elections. Staff is seeking direction from the City Council on whether the City should conduct a Final Word Candidate Forum. If the Council would like to proceed with a Final Word Forum, staff would like input on: 1) the timing of the forum; 2) whether one or two forums should be held, and; 3) if the forum(s) should be recorded on video. Forum Date In anticipation of this staff report, staff recently approached the League of Women Voters of Southwest Santa Clara Valley about the group's interest in moderating a Final Word Forum for Saratoga City Council candidates. Representatives of the League expressed interest in moderating a forum in September or October 2014, but felt that a forum the night before Election Day would not achieve its intended purpose due to the large percentage of voters who now vote - by -mail. According to the Santa Clara County Registrar of Voters, in the last 6 years the number of permanent vote -by -mail voters has increased from 50,000 to 500,000 in Santa Clara County. The Page 1 of 3 318 City of Saratoga has one of the highest percentages of vote -by -mail voters. In total, there are 19,419 registered voters in the City of Saratoga. Of these voters, 14,316 are registered as permanent vote -by -mail voters. The Registrar of Voters estimates that roughly 10% of vote -by- mail voters drop off their ballot at their polling place on Election Day. The remainder of vote -by- mail voters submit their ballots prior to Election Day. The Registrar of Voters generally sees the majority of vote -by -mail ballots the third week after vote -by -mail ballots are sent to voters. For the November 2014 General Municipal Election, vote -by -mail ballots will be mailed starting October 6, 2014 and the peak of vote -by -mail submittals will occur the week of October 20, 2014. Should the Council decide to proceed with the Final Word Forum, the League suggests that the forum be held around the same time as the peak in vote -by -mail ballot submittals. Staff and the League have discussed a possible forum the evening of October 20, 2014 or October 21, 2014. Twn Fnnimc Alternatively, the Council may choose to hold two forums. When the Final Word Forum was instituted in 2008, the City of Saratoga supported two separate candidate forums. The first was held September 24, 2008 and moderated by the League of Women Voters. The second forum, the Final Word Forum, took place the night before Election Day and was also moderated by the League of Women Voters. Similarly, the City of Santa Clara holds two forums for Council elections. The first forum is typically held around the same time that vote -by -mail ballots are sent to voters. For the November 2014 Election, vote -by -mail ballots will be sent October 6, 2014. The second forum is the evening before the Election Conducting two forums in this fashion provides voters with the opportunity to learn more about candidates before casting ballots and establishes a greater sense of accountability among candidates, since candidates will have a chance just before Election Day to clarify misunderstandings or may be questioned about any unseemly campaign behavior. Video of Forums In the past, the City has had KSAR shoot video of election forums. The forums were aired on KSAR and available on the City's website. The cost to have KSAR record a forum is estimated at $300 to $400 per forum depending on location. FISCAL IMPACTS: If the City Council would like KSAR to record the forum(s) to be aired on KSAR and available for streaming on the City's website, funding will be added to election expenditures in the Fiscal Year 2014/15 Budget to cover the cost of recording the forum(s). The cost per forum is estimated at $300 to $400. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: Council direction will not be given on City Council candidate forums. ALTERNATIVE ACTION(S): 1� 0 Page 2 of 3 319 FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: None Page 3 of 3 320 SARATOGA CITY COUNCIL MEETING DATE: May 7, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: Amendment to 2014 City Council Summer Recess Schedule RECOMMENDED ACTION: Accept report and provide staff with direction regarding the 2014 City Council Summer Recess schedule. BACKGROUND: At the January 15, 2014 City Council Meeting, the Council canceled the July 16, 2014 and August 6, 2014 Council Meetings for the summer recess. Staff is seeking Council direction on restoring the July 16, 2014 Council Meeting on the Council's meeting schedule, which would provide additional time for staff to bring forward a new City Manager contract for Council consideration and approval. Currently, the contract is scheduled to go before the City Council on July 2, 2014. However, this may not leave sufficient time for the contract to be negotiated following candidate interviews. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The 2014 Council Meeting schedule will remain unchanged. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Page 1 of 2 321 Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Calendar of 2014 City Council Meetings Page 2 of 2 322 2014 Regular City Council Meeting Meeting Canceled for Summer Recess 323 SEPTEMBER JANUARY S M T T S 1 2 3 4 5 6 7 S 9 10 11 12 13 14 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 9 70 11 5 M T MARCH W T F - 14 15 1 2 3 4 20 6 7 8 9 10 11 12 13 14 15 16 17 18 T 3 20 21 22 23 24 25 26 27 28 29 30 31 14 15 18 17 18 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 22 23 24 25 26 27 28 29 30 31 1 T 3 4 5 6 7 8 9 10 11 12 13 14 15 17 18 19 20 21 22 23 24 25 1 26 27 28 29 30 31 Regular City Council Meeting Meeting Canceled for Summer Recess 323 SEPTEMBER S M T JUNE W T S M I T I W I T 7 F S 8 9 10 12 13 1 2 3 4 ;25 6 7 8 9 70 11 12 13 14 15 16 17 NOVEMBER 20 21 22 LM 24 25 26 27 28 1 1 2 T 3 4 5 4 5 6 7 8 9 10 ��Mmmm® 12 13 14 15 18 17 18 19 20 21 22 23 24 25 1 26 27 28 29 30 Regular City Council Meeting Meeting Canceled for Summer Recess 323 FEBRUARY S M T JUNE W T S M I T I W I T 7 F S 8 9 10 12 13 1 2 3 4 ;25 6 7 8 9 70 11 12 13 14 15 16 17 18 20 21 22 23 24 25 26 27 28 1 1 2 T 3 4 5 4 5 6 7 8 9 10 17 12 13 14 15 18 17 18 19 20 21 22 23 24 25 1 26 27 28 29 30 Regular City Council Meeting Meeting Canceled for Summer Recess 323 OCTOBER S M T JUNE W T 1 2 3 5 6 7 8 9 10 12 13 14 15 16 17 ;25 19 20 27 22 23 24 26 27 28 29 30 28 30 31 DECEMBER T W T 1 1 2 3 4 5 7 7 8 9 10 11 12 13 14 15 16 17 18 19 21 21 22 23 24 25 26 1 27 28 29 1 30 31 Regular City Council Meeting Meeting Canceled for Summer Recess 323 OCTOBER 2 3 4 5 6 7 9 10 11 12 13 14 F20 16 17 18 19 20 21 23 24 25 26 27 28 30 31 DECEMBER T W T 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Regular City Council Meeting Meeting Canceled for Summer Recess 323