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HomeMy WebLinkAbout10-16-2013 Written CommunicationsKSAR 15 Saratoga's Community Access TV Located in the West Valley College TV Studio Soap Box Alley - No Charge We're looking for Talent: Actors, Singers,'Writers & Composers Technicians: Lights, Sound, Camera & Video Directors to perform Original Skits, Drama, Music Saturdays or by Arrangement KSAR Evening News - No Charge Wednesdays 1:OOPM - 4 :00 PM We're looking for On air talent: Reporters, Anchors, and Commentators Technicians: Lights, Sound, Camera & Video Directors Actor's Video Portfolio Begin the process $35.00 Video Tape 3 -5 minutes of original material Deliver- DVD $35.00 Grand Total $70.00 David Lee David Lee David Lee David Lee David Lee David Lee KSAR KSAR KSAR KSAR KSAR .KSAR 408- 408- 408- 408- 408- -408- 334- 334- 334- 334- 334- 334- 1771 1771 1771 1771 1771 1771 OF City of Saratoga Memorandum �gUFOFN� To: Saratoga City Council From: Brian Babcock, Administrative Analyst I Date: October 16, 2013 Subject: Item 11— Community Event Grant Request— Montalvo Arts Splash On September 30, 2013, the City received a Community Event Grant request for the Montalvo Arts Center's "Arts Splash Open House and Student Arts Festival." Attached to this memo is a history of community event allocations since Fiscal Year 2008/09. V HISTORY OF COMMUNITY EVENT ALLOCATIONS SINCE FISCAL YEAR 2008/09 EVENT 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 Celebrate Saratoga /Art and Wine $3,299 $4,258 $31204 $5,000 Bollywood Street Dance - Sponsored by SVDC $1,000 $1,300 A Salute to Paul Masson & the.Saratoga Wine industry* $650 Saratoga Mustard - Blossom Festival $3,649 $4,000 $4,600 $5,000 $4,600 Library- Heart of the Community (Saratoga Library 10th Anniversary) $2,000 $1,380 Memorial Day Observance $750 $750 Wildwood Cinema Movie. Night $1,202 $900 Saratoga Community Band Concert in the Park $240 $3.50 $325 Foodie on the Run $1,000 $1,440 Village Open House and Winter Wine Stroll (Chamber) $1,000 $2,518 Fourth of July Celebration $1;547 $100 $1,000 $1,984 Chamber of Commerce Barbeque* $600 Saratoga Serves Picnic $3,640 Odd Fellows Easter Event $800 W ldwoodstock $2,328 Celebrating Service — Assistance League $520 Hansel and Gretel —.Bay Shore Lyric Opera Company $940 Opera at Wildwood — Bay Shore Lyric Opera Company $380 SASCC Health and Wellness Fair —.Saratoga Trails 5K Walk $21380 Saratoga Grammar School Reunion* $118 Saratoga Sister City 30th Anniversary Open House $618 TOTAL $8,495 $8,258 $7,904 $7,482 $19,978 $19,253 KEY: * denotes a fee for admission to attend event 8 A ° "AR'rG City of Saratoga �9 �q FpNP Memorandum To: Saratoga City Council From: Crystal Bothelio, City Clerk Date: October 16, 2013 Subject: Item 14— Commission Meeting Attendance Requirements During the agenda packet creation process, there was an error that prevented Attachment A to the staff report on item 14 — Commission Meeting Attendance Requirements from being included with the packet. Consequently, the packet that was distributed to the Council did not include this attachment. The attachment was available on the City's Council Packet webpage. Attachment A: Commission Attendance Policies and Records for 2013 to the staff report on Commission Meeting Attendance Requirements is enclosed with this memo. 2013 COMMISSION ATTENDANCE POLICIES AND RECORDS Commission Attendance Policies Code 2- 12.040 - Attendance (a) Each Commissioner shall regularly attend meetings of the Commission of which he or she is a member. (b) If a Commissioner is absent without permission of the Chair (or, in the case of the Chair, the Mayor) from three consecutive regular Commission meetings, the Commissioner's office becomes vacant and shall be filled as any other vacancy. If a Commissioner is absent without permission from two consecutive regular Commission meetings, the secretary of the Commission shall mail to the Commissioner a courtesy notice of the requirements of this section, provided, however, that such notice shall not operate as prerequisite to the establishment of a vacancy pursuant to this Subsection (b) and that failure to mail such notice shall not create any right of action in any Commissioner or any other person. Youth Commission - Resolution 12 -008 A Commissioner who is absent from two meetings within a school year will be automatically removed from the Commission unless the absence is approved by the Council. Commission Attendance Records (January 1, 2013 — October 8, 2013) • Commissioner Name' Regular Meeting Absences Cappello 0 Conrado 0 Marchetti 0 Marra 1 Nugent 1 Schuck 1 Shah 0 Number of Regular Meetings: 10 o =11132W o °Commissioner. Name:-. Regular Meeting Absences Andres 1 Calderon 1 Schlosser 0 Whitcomb 0 Vacant Position N/A Number of Regular Meetings: 4 V •• o o 0 0 SULD Commissio.netWome Regular Me.••eting Absences. Nelson Bailey 1 Paquier 0 Ward 0 Vacant Position N/A Vacant Position N/A Number of Regular Meetings: 5 * Missed meetings were not consecutive meetings 'Coinmissionerr,Name ..;. _ ; - .. , : , Commissioner Nae m Re ular Meeting Abs 9' ences; ,; . Almalech 2 Bernald 2 Grover 4* Hlava 2 Smullen 1 Walia 0 Zhao 1 Number of Regular Meetings: 17 * Missed meetings were not consecutive meetings 'Coinmissionerr,Name ..;. _ ; - .. , : , Regalar:Meet►ng,Absences., Guichard 1 Harris 0 Kane 0 Kirk 0 Musselman 1 Vita 0 Cosyn N/A Number of Regular Meetings: 5 Commiss oner,Name' Regid6r,Meetin4Absences , Agrawal 0 Chang 0 Gupta 0 Khare 0 Lee 0 Lin 0 Pandya 0 Smith 0 Sreedhara 0 Vijay 0 Wang 0 Number of Regular Meetings: 3 t SARA City of Saratoga CgUFOA P Memorandum To: Saratoga City Council From: Cindy McCormick Date: October 16, 2013 Subject: Item 12: 14065 Saratoga Avenue - Mills Act Agreement Photos of the Florence Cunningham House, located at 14065 Saratoga Avenue, are attached for consideration in the Mills Act Agreement. 14065 SARATOGA AVE EXISTING PHOTOS 1- FRONT 2- FRONT YARD 1I 3- LEFTSIDE AND DRIVEWAY 4- RIGHT SIDE AND FRONT WALKWAY 21 ~ ~ �. ^ � ` / ~ ~~~ ^� tit IL IdAlK lb BASELINE CONDITIONS 7 - GRAVEL DRIVEWAY WITH DRAINAGE PROBLEMS r 41 8 - BASEMENT AND BACK WINDOWS 51 A k IN 1 ■i 10- MISSING PATCHES OF STUCCO 7� I. s� 12-BACKYARD r; UR-1. A ,PI& yf _ 91 I J (" 1 N 0 ,\7/ Edward's Construction A PARTNERSHIP A General construction firm Snecializina in foundation repair B-763218 E- Mail: edwardfoundation @ comcast.net 2533 Amethyst Dr Santa Clara Ca 95051 Office 408 - 985 -0731 Cellular 408 - 595 -2915, 408 - 595 -2914 8/11/2010 Address Mr. & Mrs. Ouchida 14065 Saratoga Avenue Saratoga Ca 95070 Cell 806 -0678 niniabdalaC@aol.com Foundation evaluation 1. FOUNDATION INSPECTION EVALUATION This report is limited to the basic structural support systems and related items only. Others will provide a complete general home inspection. There was no permit available at the time of this inspection all permit statistics should be checked at the building department to verify the scope of work. This property was developed under a previous building code that was an effect at the time of construction and consequently the structure probably does not meet current building codes at this time. This is a normal situation for buildings the building code is typically updated every two to four years. The foundation review of this building is based on the building codes in effect at the time of construction. The findings listed are valid on the date of inspection only, and may be found different upon reinspection later. Conditions do change with time. No destructive testing was done to determine conditions hidden inside of various components or underground. No engineering calculations of any kind were performed to determine actual or permitted loads upon specific structural members. This is a visual evaluation of readily observable conditions. The property is a single - family home, one story wood framed construction with a detached garage. It is situated in a developed Neighborhood of essentially similar homes. The overall quality and condition of this property are generally fair however there are some areas that are in need of improvement. There has been long -term settlement around the perimeter foundation. Some re- leveling has been done. Drainage could be improved to reduce future movements. See specific observations and recommendations below. Grading on the lot is a slight slope down to the road. This house was most likely built up above original farmland. Degree of compaction in the filled soils is unknown, but does appear to be slight. Loose soils tend to settle more than tightly compacted soils. I observed efflorescence {mineral stains caused by moist conditions} on the interior side of the perimeter foundation. There are several areas of spalling on the inside of the perimeter foundation, this is usually cause by excessive water seating into the concrete. From this surface observation, it is unknown what type of foundation was use to support'this house, or all the details of its construction. It appeared to be of,non- reinforced concrete with a continuous spread footing perimeter type foundation with isolated shallow pier and post system supporting the interior finish floors. There are voids under the mudsill at some location around the perimeter of the foundation. Also observed foundation on drive way side is below or at grade also seen a few voids known as rock pockets. Recommendation: Dry packing under mudsill to allow for full contact with the foundation and mudsill of the foundation also fill rock pockets... Cost estimate $ 600.00 Recommendation: Permit statistic should be checked at the building department to verify the scope of work that was done. 2. FINISH FLOOR ELEVATIONS A visual elevation check indicates that the majority of the interior finish floor support members remain in their near original condition and general elevations. However, some notable inconsistency in the foundation systems elevations was observed. This condition is generally brought about by failure in the concrete members and soil consolidation that result in subsequent movement in the adjacent members because of changing foundation support conditions. The long- term affects of this condition are commonly revealed in the crowning or sagging of the finish floors at localized areas throughout the house. Considering my observations at this site, I believe this condition has primarily resulted from the movement of the components or the foundation. For more detailed figures of the current floor levels through out the house a liquid floor survey should be conducted. 3. GARAGE SLAB There is some cracking in the slab area this is quite normal for this area due soils conditions. 4. Under floor ventilation Under floor ventilation should have openings with a net area of 1 square foot for each 150 square foot of under floor area. This requirement is found in the 1997 uniform building code 2306.7. The exception to this rule is if the building was built under an older building code. The under floor ventilation appears to be adequate at this time. 5. FOUNDATION ANCHORS I observed some Simpson retrofit foundation anchor at several location around the perimeter of foundation. Recommendation: Recommend Bolt down perimeter wall using Simpson specification foundation anchors and two 1/2 "X4 1/4 mechanical anchors and two standard washers per manufacturer's instructions. Cost estimate $4,995.00 I recommend the inspection of foundation anchors be performed after every significant occurrence of seismic activity to ensure the system is maintained in a serviceable condition. 6. Basement Wall This house has a basement and the walls are serviceable at this time. 7. INTERIOR ISOLATED PIER POST SYSTEM The interior isolated pier post assemblies support the main girders at the Interior of the structure. These assemblies are necessary to maintain a relatively firm and consistent elevation of the finish floor throughout the structure and stabilize the interior structural support. It appears that the majority of interior isolated piers remain in good condition and in near original condition. The pier post material used in this house is unconventional to today's construction methods. There were no framing for vertical diaphragms which is know as shear walls bracing visible under the floor of the house, by adding bracing under the house this helps with lateral movement. Framing should be spaced not farther apart than 16 inches center to center. Sills, plates and marginal studs shall be adequately connected to framing elements located above and below to resist in lateral movement. Recommendation: I recommend lateral bracing be installed with the proper framing material by under the house to help stabilize the house in seismic activities. Cost estimate $2,800.00 8. FRACTURES IN Perimeter FOUNDATION I observed some minor vertical fractures in the concrete perimeter foundation stem walls and grade beams. 9. FOUNDATION WORK All foundation work requires a building permit and plan our company will get the necessary permits. If special engineering is required by the Governing Agency, the Client is to be bill as an extra to this estimate. The exception to this rule is epoxy injection does not need a building permit for this kind of repair. Plans and Permits $1,975.00. 10. SURFACE DRAINAGE Site surface drainage adjacent to the foundation of the home was generally poor and appears to be insufficient at this time to maintain a completely dry condition at the perimeter of the foundation during normal weather conditions. It appears that significant amounts of surface water collected at or near the perimeter foundation are a result of site topography, landscaping, concrete surfaces and missing or condition of rain gutter and rain leader outlets. Recommendation: The ground around your home should slope down away from the foundation. It probably did when your house was built, but it may not now. Even properly graded soil tends to settle over time. Correcting this problem by adding or removing fill dirt to allow for a negative fall away from the foundation this can minimize the damage that has all ready accused and help prolong the life of the' foundation. The homeowner or a landscape contractor can do this type of work. 11. General Recommendations: I recommend the inspection of foundation anchors (where possible) be performed after every significant occurrence of seismic activity to ensure the system is maintained in a serviceable condition. I recommend that the condition /s of the foundation components be monitored regularly and maintained as required. All possible measures should be taken to minimize the amount of water allowed to tolled in these areas. Measures include severely reducing watering of vegetation or other use of water at the perimeter of the foundation. In the future, if concrete surfaces are installed near the foundation system the surfaces should be sloped away from the foundation system and seal any voids in concrete surfaces that may be found adjacent to the foundation system. Checking the grade around the perimeter of the foundation for low spots after a heavy rain is an ideal way to identify areas around your foundation that are in need of backfilling and re- grading. Backfill the lowest areas adjacent to the foundation will prolong the life of the foundation. Another general recommendation is to maintain all water removal components of your house, entailing the cleaning and maintaining of all rain gutter, downspout, subsurface drain conduit systems (if applicable) and roof systems to insure complete coverage and proper working order. Direct all roof run -off to well drained locations. Drainage ideally needs to be a minimum of 10 feet away from the foundation walls. I recommend the measures listed above be maintained or implemented (if necessary) as soon as possible to extend the life of the foundation system and the structure. All reasonable measures should be taken to minimize the amount of water allowed to collect in or near the crawlspace'area. A relatively dry soil condition in the area adjacent to the foundation and crawlspace is paramount to maintaining a sound foundation and structure. Excessive moisture in the under floor area can contribute to premature deterioration of structural components. 12. Exclusions of work No interior repair of any kind will be done by this company; this includes Sheetrock, phone lines, electrical wiring, painting, stucco, and fireplace repair or any interior repairs. 13. CONCLUSION I conclude that the house has a relatively stable foundation. The structure is in generally fair condition considering the age and quality of construction, foundation design, soils conditions in the area site drainage conditions and seismic activity in this region over the period of the structure service. I find this foundation to be in Fair condition and advise that if the above additions are installed to the house that an effort be made to follow the above- mentioned guidelines. I believe the foundation is fair condition at this time and should remain at this level with the completion of recommendations as well as implementing general maintenance procedures regarding site drainage and moisture controls. The conclusions presented in this report are base on conditions at the site during this inspection. This report should not be construed as a warranty or guarantee of any kind, expressed. or implied. Should any fact that is found be in contrary to what is known or inferred at this time emerge in the future, I should be allowed to review it for possible revisions of the report. I am pleased to have been of service to you in this matter. I have over forty years in this type of construction. If you have questions or comments on the foundation please do not hesitate to call. Note: This proposal may be withdraw if not accepted within 60 days. NOTICE: Under the Mechanics "Lien Law (California code of civil procedure, (Section 1181 et seq.} And contractor, subcontractor, laborer, supplier or outer person who helps to improve your property but is not paid for his work or supplies, has a right to enforce a claim against your Property, this means that after a court hearing, your property could be sold by a court officer and the proceeds of the sale used to satisfy the indebtedness. This can happen even if you have paid your contractor in full, if the subcontractor, labor, or supplier remains unpaid. Note: all subterranean treatment for termites should be done after the foundation work has been complete 14065 Saratoga Avenue Saratoga Ca 95070 WORK AUTHORIZATION Phone Number SIGNATURE DATE Lock box # 1. Submitted by OUALIFY PARTNER. Charles Edward (ED) ]ones full for the evaluation. ENGINEERED SOIL REPAIRS, INC. w FOUNDATIONS - DRAINAGE • RETAINING WALLS • SLIDE REPAIRS February 12, 2013 Ms. Lisa Ouchida 14065 Saratoga Avenue Saratoga, CA 95070 RE: Drainage Improvements and Basernent,Grade Lowering .Proposal Dear Ms. Ouchida, In accordance with' your request, I have prepared a proposal to install drainage and basement improvements to your residence at the above -noted address. Based on my inspection of the site and conversations with you, I propose.to do the following work. Specifically, we propose to do the following work: Drainage Improvements 1. Install a subdrain along the perimeter foundation of the'basement. The subdrain will be at least 12 inches below the bottom of the proposed basement slab and will consist of a 4 -inch diameter, perforated, SDR- 35 drain pipe, backfilled with % -inch drain rock, wrapped in filter fabric. 2. Install a paraseal moisture membrane along the inside face of the subdrain trench. The membrane will be attached to. the foundation using a metal termination bar. 3. Install a 4 -inch diameter, solid, SDR -35 drain pipe to convey water from the subdrain to an energy dissipater to be installed in the rear yard. 4. Remove and replace exterior concrete flatwork as necessary to install the subdrain. This includes removal and replacement of the left side basement entry stairs, as well as a portion of the walkway along the left side of the house. 5. Remove a strip of rat slab within the crawlspace adjacent to the basement in order to install the subdrain. 1267 Springbrook Road CA State License #668184 r . A 94.997 NV State License #0072897 (925) 210 -2150 •r Ms. Lisa Ouchida RE: Drainage Improvements and February 12,2013 Basement Grade Lowering Proposal Page 2 6. Dismantle and reassemble the wood stairs at the left rear comer of the house as necessary to install the subdrain. Some of the wood stairs will likely be damaged upon removal. We have 'included the cost to replace a portion of the stairs damaged by removal. We will provide all labor, equipment, and material to do this work for the lump sum of $42,982.00, including all necessary engineering and permit fees. Nothing has been included for landscape repair, or for work not specifically mentioned. Lower Basement Grade /New Slab 1. Remove a section of basement wall for equipment access. 2. Remove approximately 688 square feet of existing concrete slab in the basement of the. house 3. Excavate the soil to create 8 feet of clearance as measured from the proposed slab to he existing first floor joists. 4. Shore the existing sub -floor framing in place and remove 4 support posts within the basement. 5. Install 2 new floor girders to support the first floor framing above the basement. The existing columns supporting the new beams will be supported by 2 new isolated square footings measuring 2 feet by 2 feet by 2.5 feet deep. 6. Install a new reinforced concrete slab in the 688 square feet of lowered floor-space. 7. Install a capillary break consisting of a 4 -inch layer of gravel, a 10 -mil plastic vapor barrier and a 2 =inch "layer'of sand. 8. Replace the removed section of basement wall. We will provide all labor, equipment and material to do this work for the lump sum of $42,380.00, including all necessary engineering and permit fees. Nothing has been included for painting the replacement section of basement wall, landscape repair, or for work not specifically mentioned. Standard Condition The bid amount above does not include costs associated with modification of our standard insurance certificate. Should you require special conditions such as additional insured endorsement, there will be an additional charge at cost. This