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HomeMy WebLinkAbout09-17-2014 City Council Agenda Packet of 5 q RqSARATOGA CITY COUNCIL SITE VISIT AGENDA SEPTEMBER 15, 2014 9:00 A.M. 1956 IF IFR, CALL MEETING TO ORDER—9:00 A.M.— 15095 FRUITVALE AVENUE, SARATOGA, CA 95070 REPORT ON POSTING OF AGENDA The agenda for this meeting was properly posted on September 11, 2014. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS AGENDA 1. Site Visit—Mills Act Agreement— 15095 Fruitvale Avenue, Saratoga, CA 95070 Site visit to begin at 15095 Fruitvale Avenue, Saratoga, CA 95070 and proceed to Fatima Villa, 20400 Saratoga-Los Gatos Road, Saratoga, CA 95070. 2. Site Visit—Zoning Amendment—Fatima Villa, 20400 Saratoga-Los Gatos Road, Saratoga, CA 95070 ADJOURNMENT In accordance with the Ralph M.Brown Act,copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga,CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us.Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,please contact the City Clerk at 4081868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title III Certificate of Posting of Agenda: 1, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on September 11, 2014 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 11th day of September 2014 at Saratoga, California. Crystal Bothelio, City Clerk 1 0� SARgq 0 AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL 1956 Q SEPTEMBER 17� 2014 �Lrr=oR�� SPECIAL MEETING—5:35 P.M.—ADMINISTRATIVE CONFERENCE ROOM, CITY HALL, 13777 FRUITVALE AVENUE ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COMMISSION INTERVIEWS—5:35 P.M. Time Applicant Commission Vacancies Incumbent 5:40 p.m. Trish Cypher Library 1 Full Term (October 1, 2014 No - Se tember 30, 2018) 5:45 p.m. Stephen Kipersky Library 1 Full Term(October 1, 2014 No - Se tember 30, 2018) 5:50 p.m. Pallavi Sharma Parks & 1 Full Term (October 1, 2014 Yes Recreation I - September 30, 2018 CALL JOINT MEETING TO ORDER—6:00 P.M. 1. Joint Meeting with Saratoga Youth Commission Recommended Action: Informational Only ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,please contact the City Clerk at 4081868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 1 Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on September 11, 2014 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 11th day of September 2014 at Saratoga, California. Crystal Bothelio, City Clerk 2 NOTE TO COUNCIL: The City is recruiting for 1 full term on the Library Commission that runs from October 1, 2014 to September 30, 2018, as well as 1 full term on the Parks and Recreation Commission that runs from October 1, 2014 to September 30, 2018. Information about current membership of both the Library Commission and Parks and Recreation Commission is on the following page. Oath of Office: The Oath of Office ceremony for selected applicants is scheduled for the Regular Council Meeting on October 1, 2014 at 7:00 p.m. in the Civic Theater. INTERVIEW TIME APPLICANT COMMISSION INCUMBENT MEETING ATTENDED REG. VOTER COMMENTS 5:40 p.m. Trish Cypher Library No Yes Yes 5:45 p.m. Stephen Kipersky Library No Yes Yes 5:50 p.m. Pallavi Sharma Parks & Recreation Yes Yes Yes Library Commission Current Membership Name Commission Term Ending Eligible for Reappointment Other Susan Calderon Library 9/30/14 Yes Jill Whitcomb Library 9/30/15 Yes Robert Gulino Library 9/30/16 Yes 1 Linda Baxter Library 9/30/17 Yes Monte Sereno Representative Lauren Marty Library 9/30/17 Yes Parks and Recreation Commission Current Membership Name Commission Term Ending Eligible for Reappointment Pallavi Sharma Parks and Recreation 9/30/14 Yes Renee Paquier Parlor and Recreation 9/30/15 Yes Terence Ward Parks and Recreation 9/30/16 Yes Ping Li Parks and Recreation 9/30/17 Yes Rick Pearce Parks and Recreation 9/30/17 Yes y �' S"RqT CITY OF SARATOGA �Ifp�jf OCT 2 8 213 D COMMISSION APPLICATION BY - The information on this application is considered public information and will be cqt F R�P furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO TH15 APPLICATION. APPLICANT INFORMATION DATE: coopez- COMMISSION APPLYING FOR: L-I P 2F42y M5. MRS./MR,;// SZ�SK TELEPHONE: &71 - (946 HOME WORK SAF.' EMAILADDRESS: NEr ADDRESS: a. YEAR YOU BECAME A SARATOGA RESIDENT: 1998 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? YES ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? ye-5 ARE YOU ABLE TO ATTEND EVENING MEETINGS? \tE5 DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: J0.r)g 2 ?oi3 Page 1 BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS Please attach additional sheets as needed. CURRENT OCCUPATION AND EMPLOYMENT HISTORY: /2ETL2eD mo , Gl t'-( o f Sd'N: ,BOSS PP-�'�2 ti1o21� 1Nc_uu.06S TECHOkC.A� A-,JD inn Axl9-GEnti€nt i Co;J Sc.�T��,1 C7 s1wI£, SPEuk� MST(�Ct O GI'T'y Pk3Lt r_ SE2J.c£ , EDUCATIONAL BACKGROUND: (3A �tJJ�20A rv.a�JJ-rA�- SM�i6S nn('.{. ��nr✓�-\< ADn,.�A� sTrz-��o�J PLEASE LIST ALL OF THE PUBLIC AGENCY AND NONPROFIT BOARDS OR COMMITTEES THAT YOU ARE EURR�NTLYAMEMBER OF. 1 x �x a �:.-�{ e ADDITIONAL INFORMATION OR COMMENTS: y (4 L CAt C�oJeOA—P1T 2sS::.v¢-CC C:E� Why /LSc.,NT L 1 02C1)Rn1t ZCFD A--r w-4- ShRATOGA to 31t+NLy . tik£ -rD D6j eL oP -rh t s kSs;✓=i P. -,wee L,16a -,2- LL$ElIZ-5 , TID W-G To '31x11,0 -O- C /2-CC.'Scc.iai�5 N�A�cD 'Ta �rS Fa(�-w.�/+'S5i5T OV. L- �u'R.�D-E �amWutiN�'R7 LLok-OEIZS 6/5 CSD Gc�Jb7z.-sJvhET1T.� REFERENCES: (Provide Name and Phone Number) 1. 1J klS C_1d K I P-w&, Cis) 62t - 59 z"v z. _TAck- w orz t< C`-aj DISI- -74N7 3. DOA st 61A-1� /LA-rd Dc>L-PH , C*DS) SqZ — 0-7t- PRINT NAME: (zISN Cv1 p fA ev- SIGNATURE: M�f�- � °r Ialz&I2o13 iPage 2 �--- CITY OF SARATOGA C LIBRARY COMMISSION Supplemental Questionnaire q[IFORN\P Applicant Name: 1-k-jL\SF\ C'-kPMEQ- Date: (. 12217-013 Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in community activities,volunteer and civic organizations. Ct,-P-t�-ENTe.�: Tri-EIK��XEVL a G 9L6%Tf-0 SA-Rh'+'c 4h, prd.6J�0�5 L-�( "A.,14-rtM TO C[Tz( "WD Uc g ELEMS U-P DA-7t CD�-( TEE, 4f�t-l2 OF EGiu.1'ty /ti2PbM1A [-M.10 "0 C.'aT "A ,JTEP A-PJo CA,-E, Ks,M- 0,01122 e-4&Mf3E71, 1-6)k's"E DF WomE7`\ It�"6'L5 2. What is it about this Commission that interests you? What qualities,experience,and expertise would you bring to the Commission? -n,E G-Q-" C�,rm\s5ic.a „ � atL.GST'5 Ms FP- -rc[E' Pot��r A ro . ENGA-46 TAE Uw\n"' TL( _ Aw4+--TIE5� €%pe(z F&OCE M.1D C-KP&U7SE i/4 woE /L6504 RrH, i-GAt[Aly ASD Eµu\?LCOAS DF cycJS�-[JtM..ENT. 3. What is your experience and/or involvement with libraries? CA'Zo c.M4Ps(rNG me- x66-fl- . FA-\SDS of SA-f&A'7sgh u6A-rT" .w\6> ays, - 4. How would you see your role as Commissioner when making recommendations and working with the Council,the Saratoga Library,and the Santa Clara County Library? FIRST T� L TRE ofelLA'RoIJS Ae" THFSI uA'72'7-sT�h+�9 'lFt4 S,4-LS' ✓-;, mo So 3.1 P.AAS A10 Or- AC,AEEO -m APP2oAcs €5 AAD p<L JfiPA (3UE5 . S. What do you consider to be the primary duties and objectives of the Library Commission?What new objectives would you like the Library Commission to pursue? pg,M" >7 -ne5 A-,jD OPSEc1J65 IRE TD D6 tJFo¢MEO A sst!5T C1'f\y c©w3C1[- i� u/3P-A ( oO FS'+-A�+o,u5 ajeyLStG riT "p IMPR VIAL) oPcG7 AgloAS A-AC) SFYLJ\c.ss-S --I^a P-ES,DE'NrS, 6. What do you consider to be the major or minor issues facing the Saratoga Community Library and/or the public library system? At0zJeR- tSSLke$ Y �WcL\. e TFtE e4PEYL- To ab\G TA+ 7Y[-RNS\ToA D/L-Gq�17 -t,oN Ot CmMP ...Ejc, Jot ., ,,,3-. S, rA P'o2s•.A-,�a,u � F3v�oc,ET coo sr2-A-�a �5 , n�t,.toa sS�,6S M\c,r\i 3E ^ a-f2 ,AcA6, DF S7A-FF A*ID KA Pta\S Lk-* Otl CttA,.lc,ES A-S R-,c R..6',-3 e O 3M PA-TAoA S LA- �A of SARq rOc CITY OF SARATOGA 9 COMMISSION APPLICATION The information on this application is considered public information and will be QLIFORN�P furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: `Z I g Zp 144 COMMISSION APPLYING FOR: C.{ hQ�� Cp.an w.a5S7Jti MS./MRS./(F) SA�QN6 , 1F, RS fI .Q -�y TELEPHONE: HOME qOg - 141 - 1yy /7 VV`` WORK EMAILADDRESS: S\t V le\ u.taa�.� �o-�a, �1 ADDRESS: I '-, -) �- t�� YEAR YOU BECAME A SARATOGA RESIDENT: 19,iv ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? V �5 ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? YcS ARE YOU ABLE TO ATTEND EVENING MEETINGS? V 5 DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: P Page 1 , — of snegrov ,: �0 20110 OF SARATOGA sy CLERK'S OFFICE 1956 APPLICATION & INTERVIEW PROCESS FOR LIBRARY COMMISSION The City of Saratoga is currently accepting applications for 1 partial term ending September 30 2016 on the Library Commission.Applications are due to the City Clerk by 5:00 P.M.ON FEBRUARY 25,2014.Applications submitted after the deadline will not be considered. Applications can be submitted via mail,email,fax, or in person. Please submit applications to: Mail or In Person: Email: Fax: City Clerk ctclerk@saratoga.us 408.867.8559 City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Candidate interviews will be held the evening of Wednesday,March 5,2014 in the Administrative Conference Room in the City Manager's Office, prior the City Council Meeting. To qualify to serve on the Commission, applicants must: 1. Be a resident and registered voter in the City of Saratoga 2. Submit a completed application form and supplemental questionnaire with all required signatures 3. Attend a meeting of the Commission prior to being interviewed Please note: Applicants are required to attend a Commission meeting prior to interviews with the City Council. Information about the Commission, including its meeting schedule, is available at www.saratoea.ca.us/Ic. If you have any questions about the application process, please contact City Clerk Crystal Bothelio at 408.868.1269 or ctclerk@saratoga.ca.us. BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS Please attach additional sheets as needed. CURRENT OCCUPATION AND EMPLOYMENT HISTORY: -e1�_Q_,, � %_�,kCp_ S Inn1 t Cuk C EDUCATIONAL BACKG�CND:�\ ��t Ci 7� 1�G � �a v� c�•. y`l 4 ;.,. 1`t v.a A' 6Z U n 1 cC? I -1 7 2- PLEASE PLEASE LIST ALL OF THE PUBLIC AGENCY AND NON-PROFIT BOARDS OR COMMITTEES THAT YOU ARE CURRENTLY A MEMBER OF: ADDITIONAL INFORMATION OR COMMENTS: REFERENCES: (Provide Name and Phone Number) 2. 3 PRINT NAME: � � ► � � 1 SIGNATURE: Page 2 j CITY OF SARATOGA LIBRARY COMMISSION Cq<IFO0.N�f 1 Supplemental Questionnaire Applicant Name: ��py a-..- �, YA�? 'Vn Date: Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in communitty�activities,volunteer and civic organizations. t4c-[ if QS 4 H.Kr�-eZ of �.e7 Cn� ¢ -a-vl�l 5"I'l QL— GN seueraQ cL,nkses o�oV pa{io, o ! Coca( oar'3040 2. What is it about this Commission that interests you? What qualities,experience,and expertise would you bring to the Commission? L o-."ve o.G�r3s beg,, r�,4-- egkaj` to (/�Lv&oe S , T . 4.,.,,-I e?(pR Je+l UC4 t.4loacla'r L' P r f�l-k Q„UQL 4CC0 V -1 µoPrctislks lm (meat- per , 3. What is your experience and/or involvement with librarie ? VIVO � lk �z'f k.. C.c.�w�e14�v� Syslc�,F.S �a e-ry�e'fut^er� Gu�cs-.u414 ani re{„iev44 , ties°� VVv,s�rafi Sa�F��g�* t.:b,�� , 4. How would you.see your role as Commissioner when making recommendations and working with the Council,the Saratoga Library,and the Santa Clara County Library? 5r�cu .L e'& 1-'i kk0 (3 -- "& "le oLr g4 @o•u"frtoit� 1 o-w L .able '(0 Ok"'VSe� - S:evtsr10W 1 5. What do you consider to be the primary duties and objectives offtthe Library Commission?What new objectives would you like the Library Commission to pursue? 1 0 o orf J tkkP .-/a g-ee 6-Q "r._ri o; ( .4W.F c, Ofe qb;-w eArle. CP, J 6. What do you consider to be the major or minor issues facing the Saratoga Community Library and/or the public library system? e Lea_rbM �S is a w.aJ� r is ke / �, o �okg- {eYKti 5 ble �c w�tkg s6areQS , ;, Pr rtC °` SARATo9 CITY OF SARATOGA Man ,, COMMISSION APPLICATIONBy rssa The information on this application is considered public i Cq</FaRN�P furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: COMMISSION APPLYING FOR: Y MS./MRS./MR. A LL A .V TELEPHONE: HOME x{ 08 z� 1 33`.46 WORK 40f Cs-3 r-moa EMAIL ADDRESS: q ADDRESS: / p Ste} [ 7 p Gt Seo Lax- ) YEAR YOU BECAME A SARATOGA RESIDENT: -2-0 2— ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? ISIS un.P;in csl�UancR n5�r c�> ARE YOU ABLE TO ATTEND EVENING MEETINGS? 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F ........ ...............................................................s........... ......._..........._..............................._...... ..........._...r._........ ....�' ............................ .............................. ...:.:::::..:.;.:::euei..:x: ....._ :::::: ..::.::.:::::.esu.�.;..::..: _......... :............................:...... ......................:... .si.:.::..a:::: :::::::::u:x;.a::x..::::: .:.. .:::..::::.:...u::::::.:.;:::::::::::.:::.:::::.:..::: ...::::..:..s.:::::...:..x.:s.: mmim _._._ ..... .__.. ......_......._......._............ :: ... .......... :: . _. :. 3 k __.. � . EE aF_— 'i:s . .. g _ .:.:iEii . .. , . . PRINT NAME: �fl LLy SVIA f�mA, SIGNATURE: Page 2 a f SARgr CITY OF SARATOGA PARKS AND RECREATION COMMISSION p41ro ' Supplemental Questionnaire Applicant Name: pa O,U Y ro cL C( Date: / I j� Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in community activities, volunteering, and civic organizations. Seg vim{ cwl 4w- �z;�c� Pork cLn� �.c, CC)- ryl I SS 1641 `�by N)C)yl } S , Cl-rY1 CtY) CkCC£.t.VC Uo(LLY14-Q k WW) M C� C�v� C l n e l CCS v u-y'o� u'k- 1� Uv sg Yl,QQ � C�n� n0.tcv, OAA -(Ce K h©(Qp 2. What is it about this Commission that interests you? 'What qualities, experience, and expertise would you bring to the Commission? r Y-e_ct C G 1� u r i,l�Q Y1't' -(C' � � �'�'�}-� Q� Sea r� ��zl')rl�--A �� ua q1,, CC)snrnc�n 3. How would you see your role as Commissioner when ending an Coup u I g policy and worki with the Council? _-�- wcz�.� uoa-�-Ic -(� f r�o�e G L,� s�MA�on y �n -Sa,��.�� ; tail c=le��s � �ka�Is � � Coal �'� �`�-e c Sam ,' �-c"mAuY "Coy J'yCa'.. -Cso(is� SOc� c Q e t,leC1 �� cel► S R.. f n � Sa�a On matters relate J� qj d to parks and recreation, how do you anticipate serving as a condu't between the public and the City Council and effectively communicating interests or �� concerns between these two groups? �. T Y) cs61 c4,l.e r' .� VO-2 >'11Z c.�►�' �Si 5. What do you consider to be the primary duties and objectives of the Parks and- Recreation Commission? What new objectives would you like tsc�iss pursue. r� U Y e the Commission to /}-n texa ©��'wi.�►'u-�t.� �� � ��uJI�Q � ��Y1 bler e n.p` 5o rC Lc� �� y- L�J ©-Y s�c�-Z.Z�:)L4 CJD" Y az r� �c Q't l L L YLtI �1lld� ��Q ,� 6. What do you consider to be the ajor park and recreation issues Lacing the G`tvyl � rC2 c ' J 0 S �� Le C.P Lk VoI L'CQt/, CttLo- r ✓AA �-ec-tt;t,�e °` "" rQ City of Saratoga CITY COUNCIL JOINT MEETING IFOF ,P Meeting Discussion Topics Joint Meeting with Saratoga Youth Commission September 17, 2014 1 6:00 p.m. Saratoga City Hall I Administrative Conference Room 6:00 p.m. Dinner & Introductions 6:15 p.m. 2014/15 Work Plan 6:45 p.m. Other Remarks & Wrap Up * The Regular City Council Meeting begins at 7:00 p.m. in the Civic Theater. Joint meeting attendees are invited to attend the Regular Meeting and share an overview of the joint meeting with the public during Oral Communications. Table of Contents Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 City Council Meeting Minutes Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 7 Attachment A - Minutes for the Special and Regular City Council Meeting on September 3, 2014 . . . . . . . . . . . . 8 Review of Accounts Payable Check Registers Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 15 09/02/2014 Check Register . . . . . . . . . . . . . . . . . . 17 09/09/2014 Check Register . . . . . . . . . . . . . . . . . . 20 Treasurer's Report for the Month Ended July 31, 2014 Treasurer's Report for the Month Ended July 31, 2014 . . . . . 24 Zoning Amendment to Apply a Planned-Combined (P-C) District Designation to 20400 Saratoga-Los Gatos Road at Our Lady of Fatima Villa Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 31 Ordinance and Exhibits . . . . . . . . . . . . . . . . . . . . 33 August 13th Planning Commision Report. . . . . . . . . . . . 51 Historic Landmark Designation & Mills Act Agreement for 15095 Fruitvale Avenue (Fair Oaks / Caswell House) Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 60 Attachment 1 - Ordinance for Historic Landmark . . . . . . . . 62 Attachment 2 - Resolution for Mills Act Agreement . . . . . . . 64 Attachment 3 - DPR523 Property Profile . . . . . . . . . . . . 65 Attachment 4 - Mills Act Agreement . . . . . . . . . . . . . . 79 1 AGENDA REGULAR MEETING SARATOGA CITY COUNCIL SEPTEMBER 17, 2014 REGULAR MEETING—7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was properly posted on September 11, 2014. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Aundized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None 2 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on September 3, 2014. 2. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 9/2/2014 Period 3 9/9/2014 Period 3 3. Treasurer's Report for the Month Ended July 31, 2014 Recommended action: Review and accept the Treasurer's Report for the month ended July 31, 2014. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting 4. Zoning Amendment to Apply a Planned-Combined(P-C) District Designation to 20400 Saratoga-Los Gatos Road at Our Lady of Fatima Villa Recommended action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the attached ordinance to add the Planned- Combined Zoning District (P-C) designation to an existing site at 20400 Saratoga-Los Gatos Road. 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. OLD BUSINESS None 3 NEW BUSINESS 5. Historic Landmark Designation & Mills Act Agreement for 15095 Fruitvale Avenue (Fair Oaks/ Caswell House) Recommended action: LAccept public testimony; 2.Introduce and waive first reading of the attached Ordinance and direct staff to place the second reading and adoption of the Ordinance on the consent calendar for the next regular Council meeting; and 3.Adopt the attached Resolution and direct the City Manager to enter into a Mills Act Agreement for the property located at 15095 Fruitvale Avenue. ADHOC &AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County— Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Housing and Community Development(HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc Council Member Chuck Page Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District 4 Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control &Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us.Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this meeting,please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting(28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on September 11, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us Signed this 11th day of September 2014 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoaa.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014 x: ,.4 09/17 Regular Meeting—Joint Meeting with Youth Commission 10/01 Regular Meeting—5:30 p.m.- Senior Center- Joint Meeting with Saratoga School Districts 5 10/15 Regular Meeting—Joint Meeting with Library Commission and Friends of the Saratoga Libraries 11/05 Regular Meeting—Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting—Joint Meeting with Senator Beall 12/02 Council Reorganization 12/03 Regular Meeting— Study Session on Council Norms 12/17 Regular Meeting—Joint Meeting Hakone Foundation Board 6 1 u �A.�.j L SARATOGA CITY COUNCIL MEETING DATE: September 17, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve the City Council minutes for the Special and Regular City Council Meeting on September 3, 2014. BACKGROUND: Draft City Council minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes for the Special and Regular City Council Meeting on September 3, 2014 are attached to this report for Council review and approval. FOLLOW UP ACTION: Minutes will be retained for legislative history and posted on the City of Saratoga website. ATTACHMENTS: Attachment A—Minutes for the Special and Regular City Council Meeting on September 3, 2014 7 MINUTES WEDNESDAY, SEPTEMBER 3, 2014 SARATOGA CITY COUNCIL SPECIAL MEETING At 6:00 p.m., the Saratoga City Council held a Joint Meeting with the Saratoga Area Senior Coordinating Council in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. SARATOGA CITY COUNCIL REGULAR MEETING Mayor Lo called the meeting to order at 7:05 p.m. and led the Pledge of Allegiance. PLEDGE OF ALLEGIANCE NOTICE OF TELECONFERENCE LOCATION Mayor Lo announced that Council Member Page would be participating in the meeting by teleconference from the West Bonaventure Hotel in Los Angeles. She confirmed that the teleconference location had been identified in the notice and agenda for this meeting. City Clerk Crystal Bothelio confirmed that Council Member Page could hear her, the proceedings thus far, that he had a copy of the agenda, that a copy of the agenda was posted at his location, and that the public could access his location. The City Clerk also asked if any member of the public was in attendance at the teleconference location. Council Member Page responded that there was no one from the public at his location. TELECONFERENCE LOCATION: WESTIN BONAVENTURE HOTEL & SUITES 404 SOUTH FIGUEROA STREET LOS ANGELES, CA 90071 ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members Manny Cappello, Chuck Page (participating by teleconference), Jill Hunter ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director Michael Taylor, Recreation and Facilities Director Adam Henig,Recreation Supervisor Christopher Riordan, Senior Planner Brian Babcock, Administrative Analyst I 1 8 REPORT OF CITY CLERK ON POSTING OF AGENDA The City Clerk reported that the agenda for this meeting was properly posted on August 28, 2014. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Azendized Items Vinay Khanna expressed his thanks to the City for responding quickly to a pothole on Sobey Road. Cheriel Jensen addressed the City Council about recent Vector Control spraying for mosquitos in Saratoga and requested that the City opt out of the Vector Control program. Oral Communications - Council Direction to Staff None Communications from Boards and Commissions Lisa Huening, President of the Saratoga Area Senior Coordinating Council (SASCC), provided an overview of the City Council's joint meeting with SASCC. She also announced that SASCC will be holding a Health Expo on October 18, 2014 from 10:00 a.m. to 1:00 p.m. at West Valley College. More information is available on the SASCC website at http://www.sascc.org Council Direction to Staff None ANNOUNCEMENTS Council Member Hunter shared that Heritage Day will be on October 4, 2014. The event will include a tour of historic homes, historic characters interacting with the public, and a variety of activities at the Saratoga History Museum. Vice Mayor Miller shared that there are numerous programs for all ages and interests in the City of Saratoga's Recreation Activity Guide, including a break dancing class. The City's newsletter, the Saratogan, can also be found in the Recreation Activity Guide. The current issue includes a lot of great information about the City. Vice Mayor Miller announced that September is Rail Safety Month. September is also part of soccer season. Consequently, Vice Mayor Miller encouraged people to be careful when crossing railroads from the parking area at Congress Springs Park to the soccer fields. Vice Mayor Miller also announced that the Silicon Valley Turkey Trot is coming up on Thanksgiving Day. The City is hoping to win the Mayor's Cup for the fourth year in a row, so Vice Mayor Miller urged all the Council Members, Planning Commissioners, and staff to sign up. The public can also sign up at httn://svturkeytrot.com/. 2 9 Mayor Lo shared that there are a lot of activities taking place this weekend. On September 6, 2014 in the morning, the Library will be holding an event to break the Guinness World Record for most people balancing a book on their head. The attempt to break the world record will take place at 9:00 a.m. Additionally, the Chamber of Commerce will be holding an event called, Brews and Blues, at Wildwood Park in the afternoon. On Sunday, September 7, there will be a Mid-Autumn Festival at the Saratoga History Museum. The event will include a number of activities, including moon cake tasting. CEREMONIAL ITEMS 1. Proclamation Declaring September 2014 as Library Card Sign-Up Month in the City of Saratoga Recommended action: Present the proclamation declaring September 2014 as Library Card Sign-Up Month in the City of Saratoga. Mayor Lo read and presented the proclamation to Santa Clara County Librarian Nancy Howe, Saratoga Community Librarian Allison Lew, Adult Services Librarian Lisa Liu, Supervising Librarian of Adult and Teen Services Annapurna Dandu, Library Commission Jill Whitcomb, and Friends of the Saratoga Libraries Board Member Susan Freeman. 2. Proclamation Declaring September 2014 as Emergency Preparedness Month Recommended action: Present the proclamation declaring the month of September 2014 as Emergency Preparedness Month in the City of Saratoga. Mayor Lo read and presented the proclamation to Saratoga Fire Protection District Commissioner David Moyles, Santa Clara County Fire Department Assistant Chief Don Jarvis, Spring Valley Volunteer Fire Department Assistant Chief and Santa Clara County FireSafe Council President Jerry Serpa, Santa Clara County FireSafe Council Board of Directors Member Gary Sanchez, and Santa Clara County FireSafe Council Saratoga Area Manager Patty Ciesla. SPECIAL PRESENTATIONS 3. Special Presentation by the FireSafe Council on the Pierce Road Defensible Firebreak Project Recommended action: Receive presentation from the Santa Clara County FireSafe Council on a Pacific Gas & Electric (PG&E) grant funded project to conduct a defensible firebreak project in the City of Saratoga. Patty Ciesla, Saratoga Area Manager for the Santa Clara County FireSafe Council, provided a presentation on the project. Mayor Lo invited public comment on the item. No one requested to speak. 3 10 Vice Mayor Miller requested that informational signage with a URL to additional information be placed at the project location so that community members can find information about the project. CONSENT CALENDAR 4. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on August 20, 2014. CAPPELLO/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON AUGUST 20, 2014. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 8/19/2014 Period 2 8/26/2014 Period 2 CAPPELLO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 8/19/2014 PERIOD 2; AND 8/26/2014 PERIOD 2. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 6. A Zoning Amendment to add the Planned-Combined Zoning District(P-C) to an existing site at 19700 Prospect Road (2nd Reading). Recommended action: Waive the second reading and adopt the attached ordinance to add the Planned- Combined Zoning District(P-C) at 19700 Prospect Road. ORDINANCE NO. 317 CAPPELLO/MILLER MOVED TO WAIVE THE SECOND READING AND ADOPT THE ATTACHED ORDINANCE TO ADD THE PLANNED- COMBINED ZONING DISTRICT (P-C)AT 19700 PROSPECT ROAD. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 7. Wildwood Park Pedestrian Bridge Renovation—Notice of Completion Recommended action: Move to accept the Wildwood Park Pedestrian Bridge Renovation Project as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. Vice Mayor Miller removed this item from the Consent Calendar to request additional information. 4 11 Mayor Lo invited public comment on the item. No one requested to speak. MILLER/CAPPELLO MOVED TO ACCEPT THE WILDWOOD PARK PEDESTRIAN BRIDGE RENOVATION PROJECT AS COMPLETE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 8. Increase City Manager's Authority for the Saratoga Creek Spill Abatement Project Recommended action: Approve an increase in City Manager's Authority to execute contracts for the Creek Spill Emergency abatement by an additional $1,700 to a total of$51,700. CAPPELLO/MILLER MOVED TO APPROVE AN INCREASE IN CITY MANAGER'S AUTHORITY TO EXECUTE CONTRACTS FOR THE CREEK SPILL EMERGENCY ABATEMENT BY AN ADDITIONAL $1,700 TO A TOTAL OF $51,700. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 9. Declaration of Surplus Equipment and Authorization of Disposal Recommended action: Move to declare seven pieces of equipment as surplus and authorize their disposal. CAPPELLO/MILLER MOVED TO DECLARE SEVEN PIECES OF EQUIPMENT AS SURPLUS AND AUTHORIZE THEIR DISPOSAL. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 10. Authorization to Purchase 2015 BOMAG BW 120AD Vibrating Roller Recommended action: Authorize the purchase of a 2015 BOMAG Vibrating Roller in the amount of $39,998.75 from RGW Equipment Sales of Livermore. CAPPELLO/MILLER MOVED TO AUTHORIZE THE PURCHASE OF A 2015 BOMAG VIBRATING ROLLER IN THE AMOUNT OF $39,998.75 FROM RGW EQUIPMENT SALES OF LIVERMORE. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. PUBLIC HEARINGS 11. GPA14-0003 /General Plan Amendment for 16 parcels on Mount Eden Road Recommended action: 1.Conduct a public hearing. 2.Adopt the resolution approving a General Plan Land Use Amendment from Hillside Open Space to Residential Hillside Conservation for 16 parcels totaling approximately 46 acres located on Mount Eden Road. 5 12 Christopher Riordan, Senior Planner in the Community Development Department, presented the staff report. Mayor Lo invited public comment on the item. The following person requested to speak: Cheriel Jensen No one else requested to speak. RESOLUTION NO. 14-058 CAPPELLO/PAGE MOVED TO ADOPT THE RESOLUTION APPROVING A GENERAL PLAN LAND USE AMENDMENT FROM HILLSIDE OPEN SPACE TO RESIDENTIAL HILLSIDE CONSERVATION FOR 16 PARCELS TOTALING APPROXIMATELY 46 ACRES LOCATED ON MOUNT EDEN ROAD. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. OLD BUSINESS None NEW BUSINESS 12. Quarry Park Phase 1 - Design Contract Recommended action: 1. Authorize City Manager to enter into Independent Contractor Agreement with Placeworks for Quarry Park Phase 1 design services in the amount of$93,105. 2. Authorize the City Manager to approve unanticipated additional costs up to 10% of the contract amount ($9,310) as a project contingency. Public Works Director John Cherbone presented the staff report. Mayor Lo invited public comment. No one requested to speak. MILLER/HUNTER MOVED TO AUTHORIZE THE CITY MANAGER TO: ENTER INTO INDEPENDENT CONTRACTOR AGREEMENT WITH PLACEWORKS FOR QUARRY PARK PHASE 1 DESIGN SERVICES IN THE AMOUNT OF $93,105; AND APPROVE UNANTICIPATED ADDITIONAL COSTS UP TO 10% OF THE CONTRACT AMOUNT ($9,310) AS A PROJECT CONTINGENCY. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 6 13 ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo West Valley Mayors and Managers Association—at the October meeting, the group will be selecting the West Valley representative to the Valley Transportation Authority(VTA) Board. Nomination papers will be sent later this month. During the September meeting, the group also discussed how each city is progressing on their respective Housing Elements. Saratoga was the first city to submit its Housing Element to the State for review. Vice Mayor Howard Miller No report Council Member Manny Cappello Saratoga Ministerial Association—the next meeting is scheduled for September 17, 2014. Council Member Chuck Page No report Council Member Jill Hunter KSAR Community Access TV Board—the Board has been discussing potential use of PEG funds and will be meeting with a representative of Morgan Stanley and another investment group to consider options for investing KSAR funds. Additionally, the Board has been making plans for the upcoming West Valley College bond-funded renovations. Renovations to the KSAR studio are expected. Santa Clara Valley Water District Commission—there is a tour of reclaimed water areas on September 11, 2014. The Council is invited to attend. Saratoga Historical Foundation—the recent Estate Sale produced $6,000 in revenue for the Foundation. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT Miller/Cappello moved to adjourn at 9:10 p.m. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk City of Saratoga 7 14 of SARj SARATOGA CITY COUNCIL 1956 C�LlFt7R��P MEETING DATE: September 17,2014 DEPARTMENT: Finance&Administrative Services PREPARED BY: Gina Scott,Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 9/2/2014 Period 3 9/9/2014 Period 3 BACKGROUND: The information listed below provides detail for weekly City check runs. Checks issued for$20,000 or greater are listed separately as well as any checks that were void during the time period. Fund information,by check run,is also provided in this report. REPORT SUMMARY: Attached are Check Registers for: Prior Check Register Ending Check Checks Ending Type of Checks Date Starting Check# # Total Checks Amount Released Date Check# Accounts Payable 9/2/14 126302 126332 31 63,865.24 09/02/14 8/26/14 126301 Accounts Payable 9/9/14 126333 126381 49 92,770.21 09/09/14 9/2/14 126332 Accounts Payable checks issued for$20,000 or greater: Date Check# Issued to Fund Dept. Purpose Amount 09/09/14 126351 George Bianchi Construction Gas Tax Fund/CIP Project PW Pedestrian Bridge 23,682.18 Accounts Payable checks voided during this time period: AP Date Check# Issued to Reason Status Amount 08/26/14 126291 Steve Benzing Architect Vendor incorrectly billed Void Check 437.50 09/02/14 126302 Al Parsa&Associates Payee name change Reissue Check 484.63 05/27/14 125527 Todd Welke Check lost or destroyed Reissue Check 2,080.00 15 Cash reductions by fund: Period 3 Period 3 Fund# Fund Description 09/02/14 09/09/14 Total 111 General Fund 34,738.99 54,132.65 88,871.64 231 Village Lighting 26.84 26.84 232 Azule Lighting - 233 Sarahills Lighting - 241 Arroyo de Saratoga Landscape - 242 Bonnet Way Landscape - 243 Carnelian Glen 96.87 96.87 244 Cunningham/Glasgow Landscape - 245 Fredericksburg Landscape - 246 Greenbriar Landscape - 247 Kerwin Ranch Landscape - 248 Leutar Court Landscape - 249 Manor Drive Landscape 91.10 91.10 251 McCartysville Landscape - 252 Prides Crossing Landscape 125.00 125.00 253 Saratoga Legends Landscape - 254 Sunland Park Landscape 255 Tricia Woods Landscape 271 Beauchamps Landscape 272 Bellgrove Landscape - 273 Gateway Landscape 63.64 63.64 274 Horseshoe Landscape/Lighting 292.82 292.82 275 Quito Lighting - 276 Tollgate LLD 50.53 50.53 277 Village Commercial Landscape - 278 Brookglen Landscape - 311 Library GO Bond Debt Service - 411 CIP Street Projects 10,644.41 10,644.41 412 CIP Park&Trail Projects 2,485.00 2,485.00 413 CIP Facility Projects 22,120.00 22,120.00 414 CIP Admin Projects - 421 Tree Fund - 431 Grant Fund-CIP Streets 3,560.44 3,560.44 432 Grant Fund-Parks&Trails 433 Grant Fund-Facilities 434 Grant Fund-Admin Projects - 481 Gas Tax Fund 992.99 17,755.21 18,748.20 611 Liability/Risk Mgt - 612 Workers'Comp 17.91 17.91 621 Office Support 1,226.01 1,226.01 622 IT Services 125.76 92.00 217.76 623 Vehicle&Equipment Maint 3,451.47 292.82 3,744.29 624 Building Maintenance 1,894.50 1,746.41 3,640.91 631 lVehicle&Equipment Replacement 612.08 612.08 632 IT Equipment Replacement - - TOTAL 63,865.24 92,770.21 156,635.45 ADVERTISING,NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2,this item was properly posted as a City Council agenda item and included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Check Registers in the'A/P Checks By Period and Year'report format 16 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 09/02/2014 CITY OF SARATOGA ACCTPA21 TIME: 11:53:19 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date='20140902 00:00:00.000' ACCOUNTING PERIOD: 3/15 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT 11111 126302 09/02/14 500 AL PARSA & ASSOC 111 REFUND PERMIT 14-0189 0.00 1.00 11111 126302 09/02/14 500 AL PARSA & ASSOC 1114102 REFUND PERMIT 14-0189 0.00 25.65 11111 126302 09/02/14 500 AL PARSA & ASSOC 1114201 REFUND PERMIT 14-0189 0.00 1.50 11111 126302 09/02/14 500 AL PARSA & ASSOC 1114201 REFUND PERMIT 14-0189 0.00 200.50 11111 126302 09/02/14 500 AL PARSA & ASSOC 1114201 REFUND PERMIT 14-0189 0.00 0.90 11111 126302 09/02/14 500 AL PARSA & ASSOC 1118101 REFUND PERMIT 14-0189 0.00 30.08 11111 126302 09/02/14 500 AL PARSA & ASSOC 1118101 REFUND PERMIT 14-0189 0.00 225.00 TOTAL CHECK 0.00 484.63 11111 126303 09/02/14 749 CHESS WIZARDS 1116101 INSTRUCTOR-CHESS 0.00 2,695.00 11111 126303 09/02/14 749 CHESS WIZARDS 1116101 INSTRUCTOR-CHESS 0.00 388.50 11111 126303 09/02/14 749 CHESS WIZARDS 1116101 INSTRUCTOR-CHESS 0.00 129.50 TOTAL CHECK 0.00 3,213.00 11111 126304 09/02/14 179 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 774.10 11111 126304 09/02/14 179 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 480.00 11111 126304 09/02/14 179 CIM AIR, INC 4139314-002 GENERATOR GAS LINE 0.00 14,620.00 TOTAL CHECK 0.00 15,874.10 11111 126305 09/02/14 230 COLONY LANDSCAPE MAINTEN 1115301 CONGRESS SPRINGS PARK 0.00 12,200.00 11111 126306 09/02/14 235 COMCAST 6223201 MNTHLY SRVC 8/26-9/25 0.00 125.76 11111 126307 09/02/14 260 DEPARTMENT OF PESTICIDE 1115301 LIC RENEWAL - JUAREZ 0.00 60.00 11111 126308 09/02/14 1216 DOUGLAS HERRING & ASSOCI 111 ENV14-0001 0.00 2,514.31 11111 126309 09/02/14 421 EWING IRRIGATION 1115301 IRRIGATION SUPPLIES 0.00 1,224.12 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 IRRIGATION REPAIR 0.00 97.40 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 EL QUITO PARK CLEANUP 0.00 605.00 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 BLANEY PLAZA CLEANUP 0.00 330.00 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 AUG AUSTIN WAY MTC 0.00 167.00 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 AUG GARDINER PRK MTC 0.00 144.00 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 AUG PRKING DIST MTC 0.00 270.00 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 AUG BLANEY PLAZA MTC 0.00 196.00 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 AUG BEAUCHAMPS MTC 0.00 188.00 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 VALVE REPLACEMENT 0.00 213.50 11111 126310 09/02/14 454 GACHINA LANDSCAPE MANAGE 1115301 LIBRARY PLANTS 0.00 2,167.00 TOTAL CHECK 0.00 4,377.90 11111 126311 09/02/14 455 GARDENLAND POWER EQUIPME 1115301 CLEAN CHAINSAW 0.00 267.91 11111 126312 09/02/14 14 HYDROTEC IRRIGATION EQUI 2745302 REPAIR BACKFLOW 0.00 292.82 11111 126312 09/02/14 14 HYDROTEC IRRIGATION EQUI 2435302 REPAIR VALVE 0.00 96.87 11111 126312 09/02/14 14 HYDROTEC IRRIGATION EQUI 1115301 REPAIR COUPLER 0.00 75.90 11111 126312 09/02/14 14 HYDROTEC IRRIGATION EQUI 1115301 REPLACE VALVE 0.00 244.37 TOTAL CHECK 0.00 709.96 11111 126313 09/02/14 19 IAN GEDDES TREE CARE, IN 2525302 FALLEN BRANCH REMOVAL 0.00 125.00 11111 126314 09/02/14 326 JANIS JEFFERS/PONY EXPRE 1115201 T-SHIRTS- FIELD STAFF 0.00 777.12 17 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 09/02/2014 CITY OF SARATOGA ACCTPA21 TIME: 11:53:19 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date='20140902 00:00:00.000' ACCOUNTING PERIOD: 3/15 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT 11111 126314 09/02/14 326 JANIS JEFFERS/PONY EXPRE 1115301 T-SHIRTS -FIELD STAFF 0.00 680.12 TOTAL CHECK 0.00 1,457.24 11111 126315 09/02/14 500 KIRAN SINGH 1116101 CLASS CANCELLED 0.00 79.00 11111 126316 09/02/14 100 KSAR 1118301 2 BROADCASTS 0.00 1,300.00 11111 126317 09/02/14 263 MAINTENANCE SUPERINTENDE 1115301 MEMBER DUES - MEEK 0.00 60.00 11111 126317 09/02/14 263 MAINTENANCE SUPERINTENDE 1115201 MEMBER DUES - TORRES 0.00 60.00 11111 126317 09/02/14 263 MAINTENANCE SUPERINTENDE 1115201 MEMBER DUES - SERRANO 0.00 60.00 11111 126317 09/02/14 263 MAINTENANCE SUPERINTENDE 1115201 MEMBER DUES-VILLALOBO 0.00 60.00 TOTAL CHECK 0.00 240.00 11111 126318 09/02/14 499 CARPENTERS LOCAL 2236 (M 111 DED:3000 DUES 0.00 264.00 11111 126319 09/02/14 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 494.00 11111 126320 09/02/14 610 PACIFIC DISPLAY, INC 4819111-001 PEDESTRIAN LIGHT MTC 0.00 810.00 11111 126321 09/02/14 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 146.40 11111 126321 09/02/14 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 26.84 11111 126321 09/02/14 173 PACIFIC GAS & ELECTRIC 1115201 MONTE VISTA DRIVE 0.00 9.86 TOTAL CHECK 0.00 183.10 11111 126322 09/02/14 195 PAPA MEMBERSHIP 1115301 PESTICIDE CLASS-MEEK 0.00 80.00 11111 126323 09/02/14 1113 PHILLIP A MURRAY CONSTRU 4139311-001 STAGE TIP REMOVAL 0.00 7,500.00 11111 126324 09/02/14 296 PLANET GRANITE 1116101 INSTRUCTOR-ROCK CLIMB 0.00 800.00 11111 126324 09/02/14 296 PLANET GRANITE 1116101 INSTRUCTOR-ROCK CLIMB 0.00 120.00 TOTAL CHECK 0.00 920.00 11111 126325 09/02/14 393 REED & GRAHAM, INC 4819111-001 STREETS SUPPLIES 0.00 182.99 11111 126326 09/02/14 1236 SC FUELS/SOUTHERN COUNTI 6235202 UNLEADED FUEL 0.00 3,237.36 11111 126327 09/02/14 136 SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH#110 0.00 71.37 11111 126327 09/02/14 136 SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH#116 0.00 71.37 11111 126327 09/02/14 136 SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH#114 0.00 71.37 TOTAL CHECK 0.00 214.11 11111 126328 09/02/14 248 STATE OF CA FRANCHISE TA 111 DED:2011 FTB W/H 0.00 548.44 11111 126329 09/02/14 1077 SUNNYVALE BUILDING MAINT 1115301 JUL WKND PRK RESTROOM 0.00 715.00 11111 126330 09/02/14 976 URBAN TREE MANAGEMENT IN 1115301 APPLY COMPOST 0.00 375.00 11111 126331 09/02/14 432 WEST VALLEY COLLECTIONS 1115301 JULY ROLL OFF BINS 0.00 3,113.31 11111 126332 09/02/14 902 WEST VALLEY TRAILWAYS 1116101 8/21 EXCURSION 0.00 975.00 TOTAL CASH ACCOUNT 0.00 63,865.24 18 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 09/02/2014 CITY OF SARATOGA ACCTPA21 TIME: 11:53:19 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date='20140902 00:00:00.000' ACCOUNTING PERIOD: 3/15 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT TOTAL FUND 0.00 63,865.24 TOTAL REPORT 0.00 63,865.24 19 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 09/09/2014 CITY OF SARATOGA ACCTPA21 TIME: 16:38:54 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date='20140909 00:00:00.000' ACCOUNTING PERIOD: 3/15 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT 11111 126333 09/09/14 234 A T & T 6246202 MNTHLY RECURRING CHGS 0.00 178.97 11111 126333 09/09/14 234 A T & T 6246202 ALARM SYSTEM PHONES 0.00 94.50 11111 126333 09/09/14 234 A T & T 6246202 SR CENTER ALARMS 0.00 33.55 11111 126333 09/09/14 234 A T & T 1117102 PROSPECT CTR ALARMS 0.00 206.53 11111 126333 09/09/14 234 A T & T 6246202 PROSPECT CENTER 0.00 80.16 11111 126333 09/09/14 234 A T & T 6223201 PROSPECT CTR INTERNET 0.00 92.00 11111 126333 09/09/14 234 A T & T 1115301 CORP YARD EMERG LN 0.00 47.41 11111 126333 09/09/14 234 A T & T 1115301 BLANEY PHONE MODEM 0.00 17.10 TOTAL CHECK 0.00 750.22 11111 126334 09/09/14 35 ACCENT GRAPHICS 1116201 NAMETAGS 0.00 37.83 11111 126334 09/09/14 35 ACCENT GRAPHICS 1112101 NAMETAGS 0.00 37.86 TOTAL CHECK 0.00 75.69 11111 126335 09/09/14 1186 ADVANCED FUEL SERVICES, 6235202 AUGUST FUEL TESTING 0.00 200.00 11111 126336 09/09/14 1171 ALLY 6315203 CHEV VOLT END 7302 0.00 306.04 11111 126336 09/09/14 1171 ALLY 6315203 CHEV VOLT END 7314 0.00 306.04 TOTAL CHECK 0.00 612.08 11111 126337 09/09/14 500 ALPANNO INC. 111 RPLC CHK 126302 0.00 1.00 11111 126337 09/09/14 500 ALPANNO INC. 1114102 RPLC CHK 126302 0.00 25.65 11111 126337 09/09/14 500 ALPANNO INC. 1114201 RPLC CHK 126302 0.00 1.50 11111 126337 09/09/14 500 ALPANNO INC. 1114201 RPLC CHK 126302 0.00 200.50 11111 126337 09/09/14 500 ALPANNO INC. 1114201 RPLC CHK 126302 0.00 0.90 11111 126337 09/09/14 500 ALPANNO INC. 1118101 RPLC CHK 126302 0.00 30.08 11111 126337 09/09/14 500 ALPANNO INC. 1118101 RPLC CHK 126302 0.00 225.00 TOTAL CHECK 0.00 484.63 11111 126338 09/09/14 1187 ASSOCIATED SERVICES COMP 6246202 COFFEE SUPPLIES 0.00 186.53 11111 126339 09/09/14 1212 BATTERIES PLUS BULBS #47 1115201 STREETS SUPPLIES 0.00 43.48 11111 126340 09/09/14 500 CAROLINE ZELAYA 6128501 WELLNESS RAFFLE TKTS 0.00 17.91 11111 126341 09/09/14 500 CAROLYN LEHR 1113301 CM REC LODGE REIMB 0.00 230.87 11111 126341 09/09/14 500 CAROLYN LEHR 1113301 CM REC MEAL REIMB 0.00 70.35 11111 126341 09/09/14 500 CAROLYN LEHR 1113301 CM REC MILEAGE REIMB 0.00 40.26 TOTAL CHECK 0.00 341.48 11111 126342 09/09/14 1020 CINTAS DOCUMENT MANAGEME 1112201 RECORDS MGMNT SRVCS 0.00 276.00 11111 126343 09/09/14 930 COLE SUPPLY COMPANY, INC 1115301 PARKS SUPPLIES 0.00 471.62 11111 126344 09/09/14 1023 CONTRACT SWEEPING SERVIC 1115103 AUGUST STREET SWEEP 0.00 13,239.50 11111 126345 09/09/14 1152 CORODATA RECORDS MANAGEM 6213102 JULY OFFSITE STORAGE 0.00 63.40 11111 126346 09/09/14 250 COTTON SHIRES AND ASSOCI 111 GE014-0010 (55084) 0.00 2,139.00 11111 126346 09/09/14 250 COTTON SHIRES AND ASSOCI 111 GEO14-0009 (55114) 0.00 1,480.00 TOTAL CHECK 0.00 3,619.00 20 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 09/09/2014 CITY OF SARATOGA ACCTPA21 TIME: 16:38:54 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date='20140909 00:00:00.000' ACCOUNTING PERIOD: 3/15 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT 11111 126347 09/09/14 500 DAVID TSENG 111 ARB10-0013 0.00 2,080.00 11111 126348 09/09/14 1 DEPARTMENT OF REVENUE 1117101 AUGUST PARKING CIT 0.00 162.50 11111 126349 09/09/14 349 DUNCAN PRINTING 6213102 HOLIDAY CLOSURE SIGNS 0.00 414.95 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB 14-0009 0.00 120.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ADR14-0017/ARB14-0034 0.00 120.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB14-0038/ADR14-0019 0.00 216.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB13-0007 0.00 156.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB14-0009 0.00 216.00 11111 126350 09/09/14 1222 WALTER FUJII ill ARB14-0034/ADR14-0017 0.00 120.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB14-0035/PDR14-0017 0.00 60.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB14-0041 0.00 350.24 11111 126350 09/09/14 1222 WALTER FUJII ill ARB13-0020 0.00 36.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB14-0033 0.00 432.00 11111 126350 09/09/14 1222 WALTER FUJII 111 ARB14-0045 0.00 180.00 11111 126350 09/09/14 1222 WALTER FUJII 111 PDR14-0023/ARB14-0042 0.00 156.00 11111 126350 09/09/14 1222 WALTER FUJII ill ARB14-0043/ADR14-0022 0.00 120.00 TOTAL CHECK 0.00 2,282.24 11111 126351 09/09/14 458 GEORGE BIANCHI CONSTRUCT 4819111-001 ALLENDALE PEDESTRIAN B 0.00 14,588.68 11111 126351 09/09/14 458 GEORGE BIANCHI CONSTRUCT 4119121-001 FLASHING BEACON LIGHTS 0.00 9,093.50 TOTAL CHECK 0.00 23,682.18 11111 126352 09/09/14 648 HEALTH EDUCATION SERVICE 6246202 FACILITIES SUPPLIES 0.00 75.58 11111 126353 09/09/14 489 HORIZON DISTRIBUTORS, IN 1115301 LANDSCAPE SUPPLIES 0.00 43.50 11111 126354 09/09/14 14 HYDROTEC IRRIGATION EQUI 1115301 MOVE SPRINKLERS 0.00 1,927.75 11111 126355 09/09/14 63 INTERSTATE TRAFFIC CONTR 4819111-001 STREETS SUPPLIES 0.00 1,332.19 11111 126355 09/09/14 63 INTERSTATE TRAFFIC CONTR 4819111-001 STREETS SUPPLIES 0.00 1,631.25 TOTAL CHECK 0.00 2,963.44 11111 126356 09/09/14 326 JANIS JEFFERS/PONY EXPRE 1115201 UNIFORM SHIRTS 0.00 81.75 11111 126357 09/09/14 500 JUDY PUTHUFF 111 REFUND FACILITY 0.00 100.00 11111 126358 09/09/14 127 KELLY MOORE PAINT COMPAN 6246202 PAINT SUPPLIES 0.00 67.05 11111 126359 09/09/14 929 KOPPEL & GRUBER PUBLIC F 1115101 ENGINEER RPT L&L 0.00 1,800.00 11111 126360 09/09/14 624 LABOR CONSULTANTS OF CA 4119142-011 LABOR COMPLIANCE 0.00 172.80 11111 126360 09/09/14 624 LABOR CONSULTANTS OF CA 4319142-011 LABOR COMPLIANCE 0.00 1,327.20 TOTAL CHECK 0.00 1,500.00 11111 126361 09/09/14 500 MARISSA MCPEAK 1112101 REIMBURSE MILEAGE 0.00 17.75 11111 126362 09/09/14 83 MUSICAL ME, INC 1116101 INSTRUCTOR-MUSIC 0.00 54.53 11111 126362 09/09/14 83 MUSICAL ME, INC 1116101 INSTRUCTOR-MUSIC 0.00 31.50 11111 126362 09/09/14 83 MUSICAL ME, INC 1116101 INSTRUCTOR-MUSIC 0.00 195.30 21 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 09/09/2014 CITY OF SARATOGA ACCTPA21 TIME: 16:38:54 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date='20140909 00:00:00.000' ACCOUNTING PERIOD: 3/15 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 281.33 11111 126363 09/09/14 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 342.00 11111 126364 09/09/14 145 OFFICE DEPOT INC. 1115101 OFFICE SUPPLIES 0.00 55.76 11111 126365 09/09/14 60 ONTRAC 1118201 DELIVERY CHARGES 0.00 5.35 11111 126366 09/09/14 173 PACIFIC GAS & ELECTRIC 1115301 PARKS/OPEN SPACE 0.00 9.90 11111 126366 09/09/14 173 PACIFIC GAS & ELECTRIC 2735302 GATEWAY SERVICE 0.00 63.64 11111 126366 09/09/14 173 PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE 0.00 12.80 11111 126366 09/09/14 173 PACIFIC GAS & ELECTRIC 1115201 CITYWIDE STREET LIGHT 0.00 10.52 TOTAL CHECK 0.00 96.86 11111 126367 09/09/14 1092 PALACE ART & OFFICE SUPP 1112101 OFFICE SUPPLIES 0.00 375.19 11111 126367 09/09/14 1092 PALACE ART & OFFICE SUPP 6213102 OFFICE SUPPLIES 0.00 747.66 TOTAL CHECK 0.00 1,122.85 11111 126368 09/09/14 393 REED & GRAHAM, INC 4819111-001 STREET SUPPLIES 0.00 97.48 11111 126368 09/09/14 393 REED & GRAHAM, INC 4819111-001 STREETS SUPPLIES 0.00 105.61 TOTAL CHECK 0.00 203.09 11111 126369 09/09/14 1242 ROBERTA NAVARRO/DOTTIE T 1118302 OUTDOOR MOVIE NIGHT 0.00 100.00 11111 126370 09/09/14 87 SAN JOSE WATER COMPANY 6246202 BUILDINGS 0.00 688.07 11111 126370 09/09/14 87 SAN JOSE WATER COMPANY 1115301 PARKS/OPEN SPACE 0.00 14,277.23 11111 126370 09/09/14 87 SAN JOSE WATER COMPANY 2495302 MANOR DRIVE 0.00 91.10 11111 126370 09/09/14 87 SAN JOSE WATER COMPANY 2765302 TOLLGATE 0.00 50.53 11111 126370 09/09/14 87 SAN JOSE WATER COMPANY 1115301 MEDIANS/PARKWAYS 0.00 3,463.19 TOTAL CHECK 0.00 18,570.12 11111 126371 09/09/14 1219 SIGNET TESTING LABORATOR 4119142-011 SPECIAL TESTING 0.00 757.35 11111 126371 09/09/14 1219 SIGNET TESTING LABORATOR 4119142-011 SPECIAL TESTING 0.00 330.00 TOTAL CHECK 0.00 1,087.35 11111 126372 09/09/14 162 SILICON VALLEY COMM NEWS 1114101 LL 0005233199 0.00 191.25 11111 126372 09/09/14 162 SILICON VALLEY COMM NEWS 1112201 LL 0005229906 0.00 55.47 TOTAL CHECK 0.00 246.72 11111 126373 09/09/14 884 STAPLES CONTRACT & COMME 1112101 OFFICE SUPPLIES 0.00 124.63 11111 126373 09/09/14 884 STAPLES CONTRACT & COMME 1118101 MEETING EXPENSES 0.00 133.89 11111 126373 09/09/14 884 STAPLES CONTRACT & COMME 1118101 MEETING EXPENSES 0.00 102.11 11111 126373 09/09/14 884 STAPLES CONTRACT & COMME 1118101 RETURN SUPPLIES 0.00 -102.11 11111 126373 09/09/14 884 STAPLES CONTRACT & COMME 1112101 OFFICE SUPPLIES 0.00 105.06 11111 126373 09/09/14 884 STAPLES CONTRACT & COMME 1118101 OFFICE SUPPLIES 0.00 160.95 TOTAL CHECK 0.00 524.53 11111 126374 09/09/14 1246 STATEWIDE TRAFFIC SAFETY 4129225-003 EQUIPMENT RENTAL 0.00 2,310.00 11111 126375 09/09/14 253 STEVE BENZING ARCHITECT 4129225-003 WILDWOOD PARK PED 0.00 175.00 11111 126376 09/09/14 308 TESTING ENGINEERS 4119142-011 SOIL TESTING/ENGINEER 0.00 290.76 22 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 09/09/2014 CITY OF SARATOGA ACCTPA21 TIME: 16:38:54 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date='20140909 00:00:00.000' ACCOUNTING PERIOD: 3/15 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT 11111 126376 09/09/14 308 TESTING ENGINEERS 4319142-011 SOIL TESTING/ENGINEER 0.00 2,233.24 TOTAL CHECK 0.00 2,524.00 11111 126377 09/09/14 500 THARINI CHAKRABORTY 1118302 BOLLYWOOD GRANT REIMB 0.00 1,200.00 11111 126378 09/09/14 1238 THE HUMAN SOLUTION 1112101 ADJUSTABLE STAND DESK 0.00 2,935.00 11111 126379 09/09/14 500 TODD WELKE 111 RPLC CHCK 125527 0.00 2,080.00 11111 126380 09/09/14 902 WEST VALLEY TRAILWAYS 1116101 8/27 EXCURSION 0.00 1,250.00 11111 126381 09/09/14 544 WHEEL WORKS 6235202 VEHICLE MAINTENANCE 0.00 80.02 TOTAL CASH ACCOUNT 0.00 92,770.21 TOTAL FUND 0.00 92,770.21 TOTAL REPORT 0.00 92,770.21 23 G y SARATOGA CITY COUNCIL 1�51i MEETING DATE: September 17, 2014 DEPARTMENT: Finance &Administrative Services PREPARED BY: Ann Xu,Accountant SUBJECT: Treasurer's Report for the Month Ended July 31,2014 RECOMMENDED ACTION: Review and accept the Treasurer's Report for the month ended July 31,2014. BACKGROUND: California government code section 41004 requires that the City Treasurer submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. This report is prepared to fulfill this requirement. The following attachments provide various financial transaction data for the City of Saratoga's Funds collectively as well as specifically for the City's General (Operating) Fund, including an attachment from the State Treasurer's Office of Quarterly LAIF rates from the 1St Quarter of 1977 to present. FISCAL STATEMENT: Cash and Investments Balance by Fund As of July 31, 2014, the City had$191,030 in cash deposit at Comerica bank, and$17,782,204 on deposit with LAIF. Council Policy on Working Capital Reserve Funds, adopted on April 20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing,pooled cash from all funds should not be allowed to fall below $2,000,000. The total pooled cash balance as of July 31, 2014 is $17,973,324 and exceeds the minimum limit required. Cash Summary Unrestricted Cash Comerica Bank $ 191,030 Deposit with LAIF $ 17,782,204 Total Unrestricted Cash $ 17,973,234 The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance—which represents the actual amount of funds available. 24 Adjusting Cash to Ending Fund Balance Total Unrestricted Cash $ 17,973,234 Plus: Assets 613,764 Less: Liabilities (1,896,139) Ending Fund Balance $ 16,690,859 Fund Balance Designations In February 2009, the Governmental Accounting Standards Board (GASB) issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. This standard left unchanged the total amount reported as fund balance, but substantially altered the categories and terminology used to describe its components. The new categories and terminology focus, not on financial resources available for appropriation,but on the extent to which the government is bound to honor constraints on the specific purpose for which the amounts in the fund can be spent. The components of fund balance are now categorized as follows: "non-spendable fund balance", resources that are inherently non-spendable from the vantage point of the current period; "restricted fund balance", resources that are subject to enforceable legal restrictions; "committed fund balance",resources whose use is constrained by limitations the government imposes upon itself through formal action at its highest level of decision making and remains binding unless removed in the same manner; "assigned fund balance", resources that reflects a government's intended use of resources, such intent would have to be established at either the highest level of decision making, by a body, or an official designated for that purpose; and"unassigned fund balance", net resources in excess of what can properly be classified in one of the other four categories. Currently,the City's fund balance reserves fall into one of the four spendable categories;restricted, committed, assigned, or unassigned fund balance. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING,NOTICING AND PUBLIC CONTACT Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS A—Change in Total Fund Balances by Fund under GASB 54 B—Change in Total Fund Balances by CIP Project C—Change in Cash Balance by Month D—Change in Operating Cash Balance by Month E—Local Agency Investment Fund(LAIF) Quarterly Apportionment Rates 25 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE UNDER GASB 54 Fund Increase/ Fund Balance (Decrease) Current Current Balance FundDescri tion 7/1/14 Jul Revenue Expenditure Transfers 7/31/14 General Fund Restricted Fund Balances: Environmental Services 413,182 - - - - 413,182 Committed Fund Balances: Hillside Stability 992,934 - - - - 992,934 Assigned Fund Balances: Capital Projects&Efficiency Reserve 1,928,915 - - - - 1,928,915 Facility Reserve 600,000 - - - - 600,000 Carryforwards 118,788 - - - - 118,788 Unassigned Fund Balances: Working Capital 2,930,184 - - - - 2,930,184 Fiscal Uncertainty 1,500,000 - - - - 1,500,000 Development Services 705,459 - - - - 705,459 Compensated Absences 223,846 - - - - 223,846 Other Unassigned Pre YE distribution 2,422,326 - 509,922 1,379,556 - 1,552,692 General Fund Total 11,835,634 - 509,922 1,379,556 - 10,966,000 Special Revenue Landscape/Lighting Districts 733,831 - - 6,400 - 727,431 Capital Project Street Projects 799,946 - - 10,023 - 789,923 Park and Trail Projects 560,784 - 150,000 45 - 710,739 Facility Projects 206,036 - - - - 206,036 Administrative Projects 166,819 - - - - 166,819 Tree Fund Projects 73,186 - - - - 73,186 Park hi-Lieu Fees Projects 372,031 - - - - 372,031 CIP Grant Street Projects (1,896) - - 16,477 - (18,373) CIP Grant Park&Trail Projects 22,874 - - - - 22,874 Gas Tax Fund Projects 926,527 - 97,885 10,773 - 1,013,640 Debt Service Library Bond 897,786 - - 694,118 - 203,669 Internal Service Fund Liability/Risk Management 283,125 - - 189,481 - 93,644 Workers Compensation 281,642 - - 2,703 - 278,939 Office Support Fund 53,121 - 1,703 6,334 - 48,490 Information Technology Services 262,069 - - 52,343 - 209,726 Equipment Maintenance 36,349 - - 21,290 - 15,059 Building Maintenance 199,869 - - 50,512 - 149,357 Equipment Replacement 508,880 - - - - 508,880 Technology Replacement 152,788 - - - - 152,788 Total City 18,371,402 - 759,510 2,440,053 - 16,690,859 26 ATTACHMENT B FUND BALANCES BY CIP PROJECT Fund Increase/ Fund Balance (Decrease) Current Current Balance CIP Funds/Projects 7/1/14 Jul Revenue Expenditure Transfers 7/31/14 Street Projects Annual Street Resurfacing 37,147 9,610 - 27,537 Roadway Safety&Traffic Calming 755 - - 755 Highway 9 Safety Project-Phase II(Ped Paths) 6,054 - - 6,054 Highway 9 Safety Project-Phase III(Bicycles) 24,514 - - 24,514 Highway 9 Safety Project-Phase IV 90,000 - - 90,000 Village LED Streetlights 5,180 - - 5,180 Annual Sidewalks Project 39,437 - - 39,437 Annual Storm Drain Upgrade 10,899 - - 10,899 Village-Streetscape Improvements 25,059 - - 25,059 Village-Phase lI Design 13,363 - - 13,363 Village-Phase II Construction 289,294 - - 289,294 Fourth Street Bridge 100,000 - - 100,000 Quito Road Bridge Replacement Design 59,500 - 413 - 59,087 Underground Project 98,744 - - - 98,744 Total Street Projects 799,946 - 10,023 - 789,923 Parks&Trails Projects Park/Trail Repairs 1,038 - - - 1,038 Playground Safety Equipment 16,478 - - - 16,478 Fibar Playground Improvement' 4,020 - - - - 4,020 Hakone Garden Matching Funds 250,000 - 150,000 45 - 399,955 Hakone Garden Upper Moon House 125,000 - - - - 125,000 Wildwood Bridge Rehab 60,499 - - - 60,499 Joe's Trail at Saratoga/De Anza 33,997 - - - 33,997 Guava/Fredericksburg Entrance 45,880 - - - 45,880 Saratoga to Sea Quarry MasterPlan 23,872 - - - - 23,872 Total Parks&Trails Projects 560,784 - 150,000 45 - 710,739 Facility Projects Facility Projects 39,761 - - - - 39,761 Security Locks 37,096 - - - 37,096 City Hall Emergency Power Backup 53,445 - - - 53,445 Theater Improvements 66,061 - - - 66,061 McWilliams House Improvements 3,703 - - - 3,703 Library Building Exterior Maintenance Projects 5,970 - - - 5,970 Total Facility Projects 206,036 - - - 206,036 Administrative Projects Financial System Upgrade 3,534 - - - 3,534 COMB Document Imaging Project 78,673 - - - 78,673 Village Faqade Program 3,821 - - - 3,821 Business Development Incentive Program 1,600 - - - 1,600 Wildfire Protection Plan 25,000 - - - 25,000 Risk Management ProjectFundin 54,192 - - - 54,192 Total Administrative Projects 166,819 - - - 166,819 27 ATTACHMENT B(Cont.) FUND BALANCES BY CIP PROJECT Fund Increase/ Fund Balance (Decrease) Current Current Balance CIP Funds/Projects 7/1/14 Jul Revenue Expenditure Transfers 7/31/14 Tree Fund Projects Citywide Tree Planting Program 50,311 - - 50,311 Tree Dedication Program 21,125 - - 21,125 SMSCF Tree Donation Program 1,750 - - 1,750 Total Tree Fund Projects 73,186 - - - 73,186 CIP Grant Street Projects Highway Safety Improvements Phase II (1,896) - 342 - (2,238) Prospect/Sar OBAG Improvement - - - - - Village LED Street Lights - - -Village Sidewalk,Curb&Gutter Phase I - - - -Saratoga Ave Sidewalk - - 16,135 - (16,135) Village Phase H-Design - - - -Village Phase H-Construction - - - - OBAG School Sidewalk Repairs - - - - Fourth Street Bridge - - - - Quito Road Bridges - - - - - Total CIP Grant Street Projects (1,896) - 16,477 - (18,373) CIP Grant Park&Trail Projects AB8939 Beverage Container Grant Funding 10,065 - - - 10,065 Joe's Trail at Saratoga/De Anza 12,809 - - 12,809 Total CIP Grant Park&Trail Projects 22,874 - - 22,874 CIP Grant Facility Projects - - - - ADA Public Counters - - -ADA-Doors/Ramps/Handrails - - - - Total CIP Grant Facility Projects - - - - Park In-Lieu Fees Projects - - - - Quarry Park Plan Implement 280,631 - - 280,631 Saratoga Village Creek 50,000 - - 50,000 Unallocated Park Fees 41,400 - - 41,400 Total park hi-Lieu Fees Projects 372,031 - - - - 372,031 Gas Tax Fund Projects Annual Street Resurfacing 171,702 - 97,885 10,773 - 258,815 Prospect/SaratogaOBAG Improvement 544,825 - - - - 544,825 Fruitvale Avenue Median 100,000 - - 100,000 Arroyo de Arguello Storm Drain 70,000 - - 70,000 Quito Road&Paseo Olivos Storm Drain 40,000 - - - - 40,000 Total Gas Tax Fund Projects 926,527 - 97,885 10,773 - 1,013,640 Total CIP Funds 3,126,307 - 247,885 37,318 - 3,336,875 28 ATTACHMENT C CHANGE IN CASH BALANCE BY MONTH Treasury Balance Last 12 Months $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar- Apr-14 May- JLln-14 Jul-14 14 14 ■Reserves ■Operating ■CIP ■Internal Service ■Districts ■Debt Service 29 ATTACHMENT D Local Agency Investment Fund Quarterly Apportionment Rates March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 0.26 0.26 2014 0.24 0.22 0.00 0.00 30 0�),A SARATOGA CITY COUNCIL MEETING DATE: September 17, 2014 DEPARTMENT: Community Development PREPARED BY: Cindy McCormick,Planner SUBJECT: Zoning Amendment to apply a Planned-Combined (P-C) District designation to an existing community facility located at 20400 Saratoga-Los Gatos Road RECOMMENDED ACTION: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the attached ordinance to add the Planned-Combined Zoning District(P-C) designation to an existing site at 20400 Saratoga-Los Gatos Road. 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. BACKGROUND: In 2012, the City Council established the P-C (Planned Combined) District to provide the City the authority to modify standards of development in an underlying zoning district so as to achieve certain objectives, such as a public benefit, that would not otherwise be attainable through strict application of the zoning regulations. DISCUSSION: Our Lady of Fatima submitted an application to reconfigure the facility's parking lot to improve site circulation and add eleven new parking spaces. The additional lot coverage required for the improvements exceeds the maximum allowed in the R1-10,000 zoning district. The requested improvements require an amendment of the applicant's use permit, in accordance with the City's General Plan and residential zoning standards. Likewise, the improvements can be approved by combining the residential designation with a P-C district zoning designation. Our Lady of Fatima is located on three adjoining parcels (APN#s 517-10-015, 517-10-009, 517-10- 034) with a zoning designation of R1-10,000 and a General Plan designation of Community Facilities. The property has been occupied by institutional uses since at least 1951 before the city was incorporated. The current assisted living facility and associated uses received conditional use permit approval from the Planning Commission in the year 2000. The facility provides 24-hour healthcare services including rehabilitation, assisted living,respite care, and skilled nursing care. In addition to these services, Our Lady of Fatima Villa benefits the larger community by providing catering services, public meeting rooms, location for voter polling, community classes, and a 1 31 clinical setting for local colleges that have nursing license programs. A more detailed description of the property and uses can be found in the Planning Commission Staff Report dated August 20, 2014 (Attachment 4). On August 13, 2014, the Planning Commission adopted a resolution recommending that the City Council approve a zoning amendment to reclassify the three parcels' R1-10,000 zoning designation to a R1-10,000—P-C Planned-Combined district designation. The Planning Commission also recommended approval of the applicant's proposal to reconfigure the facility's parking lot; improving site circulation and adding 11 new parking spaces. The total new lot coverage will be 90,196 square feet.No other improvements are proposed at this time. The reclassification of the Rl- 10,000 zoning district to a R1-10,000 P-C Planned-Combined district is exempt from CEQA. ADVERTISING,NOTICING AND PUBLIC CONTACT: A public notice was posted at City Hall and advertised in the Saratoga News. Staff also sent a "Notice of Public Hearing"to all property owners within 500 feet. No comments have been received as of the writing of this report. ATTACHMENTS: 1. Ordinance a. Exhibit 1 –Standards of Approval&Exhibits A,B, and C -Plans and Facility Description 2. Planning Commission Staff Report and Attachments, dated August 13,2014 2 32 ORDINANCE AN ORDINANCE REZONING ASSESSOR'S PARCEL NUMBERS 517-10-015, 517-10-009, 517-10-034 FROM R-1-10,000 TO R-1-10,000 P-C (PLANNED COMBINED DISTRICT) LADY OF FATIMA VILLA; 20400 SARATOGA-LOS GATOS ROAD THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS FOLLOWS: Findings I. Saratoga City Code Article 15-16 establishes the P-C (Planned Combined)District to provide the City the authority to modify standards of development in an underlying zoning district so as to achieve the following objectives: a. To provide a means of guiding development or redevelopment of properties in areas of the City that are uniquely suited for a variety of design and development patterns and standards. b. To provide greater flexibility of land use and design for a development that provides a public benefit that would not otherwise be attainable through strict application of the zoning regulations. A public benefit could include, but is not limited to, buildings that exceed the City's green building standards,provides community facilities that are open to the public,or allows for innovative in-fill design. c. To encourage innovative design in a development that achieves one or more specific goals and policies of the General Plan that would otherwise not be attainable through strict application of the zoning regulations. 2. A Planned Combined District may be combined with any zoning district upon the granting of a change of zone in accord with the provisions of Article 15-16.A Planned Combined district shall be designated by the symbol "P-C" following the zoning district designation with which it is combined. 3. Community centers, private recreational centers, social halls, lodges, clubs, restaurants and medical centers,to be used by the residents of the Planned Combined district and their guests are the types of uses which may be established or changed upon the property with which the P-C district is combined. 4. The City Council may by ordinance adopt a change of zone to a Planned Combined district as applied for or in modified and/or conditional reclassification, as set forth in the Resolution of Approval (Attachment 1). 5. Consistent with the General Plan standards for the P-C district,including residential density,the City Council has authority to grant exceptions to the zoning regulations pertaining to development standards (e.g., floor area, lot coverage, height) without compliance with the provisions of Article 15-70 relating to variances. The City Council may require such development to contain a common green and/or other common area features. 1 33 6. The City of Saratoga Planning Commission and City Council have each found that the change is required to achieve the objectives of the Zoning Ordinance set forth in Section 15-05.020, and following additional findings required in support of the rezoning to R-1-10,000 P-C: a. That the proposed location of the Planned Combined district is in accord with the objectives of the General Plan and the purposes of the zoning district in which the site is located. b. That standards for the development will result in an aesthetic asset to the community and produce an environment of stable and desirable character consistent with the overall objectives of the General Plan and Zoning Ordinance. c. That the uses in the development will complement each other and will not adversely affect existing and proposed land uses in the vicinity or the public health, safety and welfare. That the application of the combined district furthers two or more of the purposes contained within Section 15-16.010 (as set forth above,particularly purposes (b) and(c) under Finding 1 above). 7. The City Council of the City of Saratoga held a duly noticed public hearing on September 17, 2014,and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance and waived the reading thereof. Therefore, the City Council hereby amends the City Code as follows: Section 1. Adoption. The Saratoga City Zoning Map is amended to conditionally rezone Assessor's Parcel Numbers 517- 10-015, 517-10-009, 517-10-034 (also known as 20400 Saratoga-Los Gatos Road, Saratoga, California from R-1-10,000 TO R-1-10,000 P-C (Planned Combined District) subject to the conditions specified in Attachment 1 hereto. Section 2. Severance Clause. The City Council declares that each section,sub-section,paragraph,sub-paragraph,sentence,clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph,sub-paragraph,sentence,clause and phrase of this ordinance.If any section,sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental Quality Act The reclassification of the RI-10,000 zoning district to a R1-10,000 P-C Planned Combined district will not have a significant effect on the environment, and therefore is not subject to CEQA. The existing uses were previously approved pursuant to a conditional use permit and negative declaration. All impacts at that time were found to be insignificant for the purposes of CEQA and that determination has not changed. The additional lot coverage needed for improved site coverage and parking is exempt from CEQA pursuant to 14 C.C.R. Section 15303, Class 11 "Accessory Structures", of the Public Resources Code(CEQA). This exemption allows for the construction of small parking lots. 2 34 Section 4. Publication. A summary of this ordinance shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. Following a duly noticed public hearing the foregoing ordinance was introduced at the regular meeting of the City Council of the City of Saratoga held on the 17th day of September, 2014, and was adopted by the following vote on October 1St, 2014. COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: EMILY LO CRYSTAL BOTHELIO MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA Saratoga, California Saratoga, California APPROVED AS TO FORM: RICHARD TAYLOR, CITY ATTORNEY 3 35 Exhibit 1 STANDARDS OF DEVELOPMENT ASSESSOR'S PARCEL NUMBERS 517-10-015, 517-10-009, 517-10-034 OUR LADY OF FATIMA VILLA; 20400 SARATOGA-LOS GATOS ROAD STANDARDS OF DEVELOPMENT 1. All permitted and conditional uses per City Code Section 15-16.030 are allowed. Additional permitted uses include those approved on the basis of the general site development plan (Exhibit A), floor plan and elevations (Exhibit B), and description of uses (Exhibit Q. No other use shall be established or changed upon the property unless approved pursuant to City Code Article 15-16 and Section 15-16.060(a). 2. The total permitted site coverage, approved on the basis of Exhibit A, is 90,196 square feet. 3. The total permitted floor area of all structures, approved on the basis of Exhibit B, is 68,955 square feet. 4. The maximum permitted height of any structure, approved on the basis of Exhibit B, is 30 feet. 5. No other structures or site coverage shall be permitted unless approved pursuant to City Code. 6. All required setbacks shall be per City Code Section 15-12.090 for the R-1-10,000 zoning district. 1 36 EXH I BIT A 77.\ \ O ��/ `� PG&E E E�IENT GA A�Nt)E o� 6 462 0.R. 1\\2.1 5) �P SA 'pjO cyy + OU L Y \F�M�A \ � 63 O.R. 1 1 5 � '�� \ �/ \ �� �^ �) MC CREADY ,<C5 6 N OAK PLACE U R LFAT I M A01 ol W11\2013 PR ECT 013-10 EuilL dyt'�atima Villa\VIC l ,.� `` u=, � , /� \ � � / ♦�j/ ��— — � �% � �\ �� �\\ of 1po 0 Cj CITY OF SARATOGA ALLEN \. / � ; �� \` `\�o'\ � ,��j \ VIS LAITY MAP �\ \ ", 0�1 070 0-70 Ix / \ / / ♦ / / / ``�d /,� \ I \ \\ \ � / y \ \\ \\ ESPI N OSA °\ \\ %' `' / �I O� ly / \ � O \ +� � �' / \l 555 i �I �� �� � � �p 5� � 525 65 FF I G°�� I / a \ \ 55 1 i y I R / oG 521�4 HELM ® I I \/ oo \ I� 1J / �o \ \ Q�5 \ I� +/� LEGEND - - - ► I 1 / ' /' h� �,�� ` y I�� �' °�G \ \ G� `\ I I �� I �� ll0 Q°oma \ I �� o o \ \ — �� I �/ t� I I � / EXISTING PROPOSED to I> Q `/ �� "'� 'f I� \ \ f — / \ �I // \\ / / ♦� BULDING \+ \ / ' / \ I / I o MONUMENT o a, I \ \ �� �` J \ \ I T7 FTI T-T ITI T fTl ❑ CURB INLET ■ _ O AREA DRAIN • \ ' // / \ \ O Q \ \\ FF I QO o I /� h Q / o P❑LE . \+ \ / / / a / O \ /// G �I ^� \ 55. 4 o SANITARY SEWER MANHOLE / �'/ \ O y `�/ \ \ Lo OO STORM DRAIN MANHOLE �� \ / —I I G N/ a FIRE HYDRANT \�� \ / 12 �� / \ 07 \I �, 1 / / / I I I I i j' / ♦� ® WATER VALVE STREET LIGHT ��� 6° \\ / / \ \ 6 / I I ♦" O CLEANOUT • / \ r,/ // I O \ 555 51 ---------- BOUNDARY 111 L1 11J� LOT LINE1-1130 CENTERLINE \ --------- LIMIT OF EASEMENT CURB ___________= CURB AND GUTTER ------------ EDGE OF PAVEMENT \+ / / \ \ P \I ��1 I� \ G/ CONTOUR �I — — — — — FENCE —. — •,�` ♦ +\ / ♦ /� \ \� `� � - — — - - — \ 1` �I FLOW LINE ROBON SON cc� I \ � � o o ss—==—ss—�_ SANITARY SEWER —s—s—s—ss— `�� \r� ♦ \ ate 11 \�" \ \ `I y /0 /pc� —so—u—so—so— STORM DRAIN —sn— —m—so— O. —E—E—E—E—E— ELECTRICAL \�► O \ \ �I� �o�°o \ \ \ 55 I "' ��/O co —V—V—V—V—V— GAS —V—v—V—v— \ ♦ °'�� OHO S,\ �I ly \ \ 545. l I y � �• WATER SITE COVERAGE EXISTING / PARCEL 517-10-015 PARCEL 517-10-009 PARCEL 517-10-034 DESCRIPTION AREA (S.F.) COVERAGE (%) AREA (S.F.) COVERAGE (%) AREA (S.F.) COVERAGE (%) LEITER \+ D� p�' 6s \\\ >, / / PARKING � 9�pO \\\ `l�J K A N E EXISTING PROPOSED BUILDINGS 39142 32.23 255 4.08 1703 27.25 STANDARD SPACES 33 40 PATIOS/WALKWAYS 15046 12.39 0 0.00 1548 24.77 ,90 \\ "'' COMPACT SPACES 20 24 PARKING DRIVEWAY 27098 22.31 3092 49.47 0 0.00 \\ 4 / HAN DICAPED SPACES 4 4 / DUNNETT ��' IMPERVIOUS AREAS 81286 66.93 3347 53.55 3251 52.02 \� / LANDSCAPE AREAS 40159 33.07 2903 46.45 2999 47.98 � Tota I 57 68 TOTAL 121445 100.00 6250 100.00 6250 100.00 NO. BY DATE REVISI❑N BY DATE DATE; JUNE 2014 EXISTING S PLAN JOB NO. SCALES H❑R, 1° =20- WESTFALL ENG INEERS , I NC . 2013-102 DESIGNED: JC BY; KAREL CYMBAL, RCE 34534 OUR LADY FAT I MA VILLA SHEET CHECKED: KC DATE: 14583 BIG BASIN WAY, SARAT❑GA, CA 95070 ( 408) 867-0244 OF 3 PR❑J. ENGR; JC 38 PG& EMENT N + v �� (L462 ( zi5) LEGEND ` OUR LADY PATINA V �/ ° IL563 0. 155) BUILDINGS UR LADY. " VI LL� �\ tP� CONCRETE \ MC CREADY i `� PAVEMENT PATINA : : ° � °— G \ :VILLA v �� PERVIOUS AREA 3 i .. �° a � . �v �G + APN 517` '�a' /j ��l c ° ( LANDSCAPING G 10009 �,� � � � `�'�� � � � �'��: • • ' • : • . y . y : • . � j�� � � DIRT) A EA i / CITY OF SARATOGA �/ �� ° ALLEN � F� 41 CO �6 v o / �� ESPINOSA -EL. °9s9s _ ° y! OUR LADY FATIM APN 517 - 10- 01 g . . . . . . . .—. . . . . . .. . . . . . .� . . . . . / (qa �G Fad AREA 2 : 61: ACRES G� GROSS NET . . a G1 4DKF a 3 �G G COQ HELM hG G ` . . 0 PARKINGJ t� 4 EXISTING PROPOSED y �� X \ \c. \ a / LIB O STAN DARDSPACES_ 33 40 COMPACTSPACES _ 20 24 �HANDICAPEDSPACES 4 4tK Ex a N /, : •� ° - _ � . IMPERVI ❑ US COVERAGE TABLE Total 57 68 6 ROBONSON ooh ° ° o ° ,A✓ : ' J4 \ / \ STRUCTURES 41100 sq.ft. DRIVEWAY/PARKING 32502 sq.ft. PATIOS/WALKWAYS 16594 sq.ft. -; + . ' - . . . LL . \ • ' • / SUB-TOTAL (IMPER.) 90196 sq.ft. impervious LANDSCAPING & 43749 sq.ft. PARCEL 517-10-015 PARCEL 517-10-009 PARCEL 517-10-034 • - °a _ �° °° / . PERVIOUS WALKS DESCRIPTION AREA (S.F.) COVERAGE(%) AREA(S.F.) COVERAGE(%) AREA(S.F.) COVERAGE(%) j J° SUB-TOTAL (PERV.) 43749 sq.ft. pervious LEITER BUILDINGS 39142 32.23 255 4.08 1703 27.25 ` / TOTAL SITE COVERAGE 133945 sq.ft. PATIOS/WALKWAYS 15046 12.39 0 0.00 1548 24.77 PARKING/DRIVEWAY 9410 24.22 3092 49.47 0 0.00 ° d IMPERVIOUSAREAS 3598 68.84 3347 53.55 3251 52.02 D U N N L ° / LANDSCAPEAREAS 7847 31.16 2903 46.45 2999 47.98 TOTAL 11445 100.00 6250 100.00 6250 100.00 N0. BY DATE REVISION BY DATE DATE JUNE 2014 JOB NO. SCALD NOR. 1° =20' WESTEALL ENGINEERS , INC , SITE PLAN 2013-102 VERT. SHEET I I CHECKED JC DATE, EL CYMBAL; RCE 34534 OUR R L A D Y E A T I M A VILLA 2 CHECKED KC DATES _d=.= = L- - LYSIN WAY, SARATOGA, CA 95070 ( 408) 867-0244 OF PROD. ENGRJC. 3 39 v 2° I I I I / c \ _ N c; w Uc �, 4„ EAG I I I � O „ EOG O, m cos cb ,� 30 co 516.168 I I I�. `b I i i q, bh co o a„ pAK nj I LO 010„ OAK cu I b / I (E)BLDG. I II - - - - - I I I _ 4 4 r° s P 518. 6 8„ pAK M I I &) ODBC t o w� o c❑ I I x--�=— �, �I I I (E)BLDG. P 531, 26 NGH� °F� �' I / �' _ -li- �I�Llrz - - J56 �`__ -- H WA ER C, BC❑)C] � - •34 50 - - - - /"h`L- L- // - - - - - - - - - - - - I �3 II _ - I I I I I o u - �- 3 I CONC. 44 4„ AT 0��� 35, 7 _ J 5 06 h I I I I I ry �- PE- - - - - - WV ANCHk C SA 53 I �� - - - - - - I- - 545, II �8 534 go 5, 02 �oGp 83 544, 40 ^o'h �' �•� S� S�, 5 3. 75 o L - - - - - - - - - - - - - - - - - C Pavement 41, v �2 9s SO GAS Cb 35, 1 I II �b Qh b0 BOX G S ,ns, �h. I bh h i- q� \ `' 19. �0 Juaulanod I—� �° o° h° h°o � h 0A 'd IP E� h^� h� h0 G ` 40 O` N b' P i 1 I C-)Qh �Z �° Propane Gas — — — — cA I I O Tanks I h °' o - - P V23 II I I I I �Qh h�M eh o �'� r �S TRASH I °° _ R A G E 2, 548, 46 CONC. \ �Q I GAS TANKS I g,- - - - - - - - � OT 521.20 I I I �A S I I � 5 _ I �, I � � � P Li CD 520 21.70 � I � I = L _ I 2n' I `y I � h 2 2 ........................... . .. ..... .... .. . .............. i I 548, 68 FF I — — — �' I �, hry I I 5 I l — \ �� ► \\ I I �0 \ I = _ _ _ �e I I/ x� 2 h I`, ^� I I ��. ......................... �w 50 i I o \I o o = _ _ I I I �� �,� c� Od I �,°` N I h o ��� 1 ��' I I z 4c � h , s �, h Q co c6o _ ��j � x �L S mob. � I I (E)LAUNDRY 527.50 2' MAX. WALL a 00 O h M� Q I I :' Qh o12„ PALM S�6s� Op I lr? h TP 525.30 �' h o �n o h ° s/ 529, 85 mac) CD 20 f Ix \ I � << TA Q I - - -r - - - - - - - - - #221 � POE I16° P ' W #5 15, '. 9530.0 0 2' DL-----JALM Ix � O x �42. 33T 527. Xo CvC ;hZCONC. 12 Nc' Q I 1 #21 �xSas ko x \ ° h 5 2 R ° v I I I 42''25 - o� Q I � � h°• ° � #1 1 ' `� �'� Tp S 542. I �Z h ° TA Tc I I I �s © „ 38 22 00 1 I I o 5� v Qh s32 3?s I ( Icon �10. AK U C, i x 0 0 � 3 Lx. ..... 0 II I _ _ X_x_ #- x _-- �o \ 53j' 56 � I Py- 0 K0IIx „ RDW 1 x I „ pAK hb Z �� #6 i O 36 o N c� I 117 / h hh h x I I / h4 o I I x c� I I nlb I I I x 1 7„0 K Ioo / AK I I x I I ° °1 4 I ��h^ \ I I I MMS I ,� , I I A� - o #7 I - hoo o��, x 5 2. 0 7 E P I I Q h�� Aq, h� I I I �Q �b �Q o I I I F h I 11.50 - - - - _ - �' _ _ I �- — I 4, 4 I I c) I h I 1 #15 -�r - - 1 - ;c - - - - - - - - _ _ - - — _ - - - _ _ - EXHIBIT B 1 BARKER ASSOCIATES AR CH]TE CTS A PLAN"PEAS 1M•nrt����,.r.A sFlui mut�m.+u Ibrfe�Nisnr�run ' EXISTING � ST.RA"OND I I ------------ } k PN CORRIDOR _ J DIRTY i I CRAwL SPACE LINEN i A77 �.J ' I -, PHASE II INTI=RIOR - 5T11D10 FZEMODEL CO14VER51Cv; 57ORAC-E ACT.OR Nom` EPG HC�L15<EEP1G I {SEE SHEET 'PHASE:I'):- ------ I i ' CORRIDOR ------- Ilii > Y ' ACTIV,TY RO7 _ill - r ff CLEV. STAIR S -------- - r - i I� ELECT. AT i 5TU'JID 4 - 0 MEDS OFFICE CLE GE � r n +tom ��• �� � / - - `. -_.. g S ___ _. I - J�� A7H'NURSE 5 A. �'✓ STUDI:J 0 Oz I rNART'G TOIL _ ��a S \ I f � GORFZIDOR 'P � ¢O DINING RO0"'1 it _ ~v -as -s � j BATH w I ,-- STUDIO 57UDIO STUDIO BATH I j ❑oa SlL I O - I VISITING � I nv� w o C E a t � r A93 i Q � STOR. 5TUG10 s BATH i i BATH TOILET. j aATH i i I BA7H STUDIO I i TUB Rfil a39 t , I � 1 i I Il f77 � 1: II I -. - II Il I ' kk iBATH 5A714I 1 3ATH I i BATH• BA7H E j i I 6:2 1, h.19 I I I L6E PEFL"IT i it -- �.� sTlDIO sTUDId, 57UD1O ,1.. -I _ - _ _ -. _ �• .. STUD;0 ST.;Dto _ Bl24/99 70-08 I 3 A33 PLAN t O?G O LOYVEfZ LEVEL PLAN _' A2. 1 1 FLOOR t7.7 t.- 9F ��: l f 42 k'-1 LR' ffi'-4 In•� BARKER ASSOCIATES � I [ A R C H I T Q C 7 5 PLANNE RS I ! cuaPEL hh G oLLm r I i I >=xlsnN� I 5T.R051E "flATRIJ"iFATIo 1r G0�21DDR 5UNROOM � .. _ -� --- •— 57OF2 $EDROO"1 LIVING 12M } - - 5T;41R 2 P✓-IASE I! INTERIOF2 - I� �`�DROOIi - - -i REMODEL GONVERSiOPI - u- LIVIhfG RI'I 5 - DINING ROGMACTIVITY Rh i \} SEE SaEET 'P�4A5E IS' i A7H I BED UNIT -- I BED UNIT - R: - .. STUDIO I - SE2V'6. - L FF i _ _ OiLE�f BATH GORR'�DOR 5ATH I � ------- a k - ESAL I Y CORRIDOR I > > j� �c +-i !O S7AIRf I i ECT. BATH _ 5Tt1D1O I g < ud I I 3 i _... GOFYZ r Z T'lED � KItGH OFFfG£ LIN»N5 1 } 1 1 ITOILET - STliD 10 REGEPTI NUR5'G. TOILE I BATH _ -1 m n O LD CORRIDOR ___ < 2u STUDIO J a< pirDROOh7 LIV G RM. LIVING W. BEDROLIVING,SEDtZ PM G R"I. BATH U ~a ---- 5AT44 u,.S r j TOIL BEAUTY _ -- I BED UNIT I HEP UNIT O 4 n SHOP - o a TUB F3'S, I BED IN,T i BED UNIT 1 15ED UNIT I �/\, 4 T F JAN s 1 j A9s BATHt BATH SAr%� - - BEDROOM LIVING RN. LIVINCs Ic1. B£=pRO - ! 1 BATH BALCONY! 5ALCONY` I n - BAT 5ATH BATH I I 111 II i -_. I 1 1 BED WIT i l SED JNIT _ i/ 1 sED UNI LLSE WEf�7"117 i y,13}-tITTAL I 5"UD!O LIVING RM. BEDRO01"I 5r:DROO"I LIVING RN. LIVING FRN. 5CGR00P•1 -— E ` � ' = BALG'.JN1' 6ALGONY I QL,4ZA LF-VEL PLAN I I 9 4 j a O 1 PLAZA LEVEL PLAN __ IRLOOR AREA. t S�,-6T 8F w'i �7 4 E n 1 , 43 i 9E'-5 i/1 BARKER ASSOCIATES CHITECTS TAPPER 6wY I,Rt L A N N f R S r r I LPE OF WALL ' BELOW.TVP. ';I i - - I I i V i Ii1 c...N-pn�r.evr ! KAL7.14LL I I, ' EXISTIN:� u a� .EL OF I ffx%] I f s Z}Pk$sxlr.ENr T� A ! 'E y–fes i' a=_LOW,TTP. I ST.FOSE ; � "•N'�+a�.�As"ry� --—'-�--------- _ 1 I 1 • � BAgLG011Y FIAT I � - �' BALGON7 IzoOF ; _ EE --------------------------------- 1 � . 1 1 — ` 3E7ROOPT LIVIt�FI LIVING 2'1 BEDROOH -- - — 1, BEDROOM LIVTW.RM LIVING— BEDROOM I _ Iii L i - - I SED SNIT -- ' I BED UNIT i BED UNIT I BEp UNIT _I - ;: T C - - - - t. BATH BATT-i I BATH iD BATH EX15TING 57.CATHERINE i DN I { - TAf2 CORRIDOR ST I ` i r k 1 --- I ' 1. — — k ST;.t?7f0 5TOR IY5T1 LE I STAID II I I = I_- II'—.._� s <cx I t _ ---------------- -----' FLaT AEL=V. RoflF 1 1 � A39T 3 LAAE OF WILL _ LD 1 j" s II I 41- A33 I 4 {I I I 1' A33 I { I• '.�i II v .Q ---- '_.-. _ '_ -i —._ --._ -- -'i--' I:: l iA'I _Ir II i�:I,- -�� I ;Ilr Ij �•, 0 ,na` , p - I I 433 4 r ... r. I• '-- - - m. 77 —� USE MF.TIIT L7IE OF WALL BEICW. - J .mm 1 _ _ _ - I - _ � I'LL N r PLAZA LF-VF-L ROOF PLAN m UPPER LEVEL PI hN 4 PLAZA LEVEL ROOF FLAN -:�; _ FLAK AMEA-5.555 OF - a c7 4 N 44 1 II BARKER ---r`I -___-_� ASSOCIATES ' 1 ARCHITECTS i j 4 PLANNER E e I � I F WF EASE'SELOLI LINE� i I ' , 1 I , I s I I 1 , I 1 1____________ LINE Cr MALCZW 15ELOW 1 1 ' � 1 'I 1 t ` • --� I fI L__._______.- 1 .____________-_______--___________ — � _______________J , 1 i 1 I I I 1 ' 1 —^ 1 I 1 ----------------- .b. LIME PF t001 L7 OF W6Ll CELW7 j l EAVE b'_,Q 3 I I ' J 1 - ------------- ` '+ i }I <. I 1: ----- ------------ ----------------------1 4 Q <- .F�, O ,n 4 ' _— ._ __ _' yKTLIGNT i II ____ O 1 C II I-------------------------------------------------- << I I _____- [t I 1 -------------------------- ------------------------------------------------- I L2�1t 1 I 1 1 I I 1 � I 1 1 I 1 I 1 I 1 ' , l • 1 I I rErd"I[7 1 i SUBMITTAL I I 1 1 i i 9%11.41 J3 t 1 � 3 1 � 1 I I 7- 10-08 1 1 I 1 1 --------------- ----------------------- ----- — -----_i L--------------�"------'--- IS '-------------------- -- I U1'PSR LEV�1� ROOF PLAN { ' ; �1 m F s a UPPER LEVEL ROOF PLAN �=� _ At 2.4 E a 1 1'M1 45 BARKER j ASSOCIATES t A R C H 1 T E CT S { k P L A N N E R S �ASpNr.LT 6HW6LE RF°F { lidWW 35� Sr.W�rIY Awry Mme,Iy G 1YS5 i..,w4kwcicr'(6>'+J.T•C+RciN) ° 'pATME+ti flr Z Aoo1'J Twld r 533.b0fH • . 1 ---A 6LDLLER LEVEL i 'gTorJF VE,NEER 'gSPEN F161-0 STONE• ~ F TMKN-1 M) < �O UO I 5T ELEYP�TION V1ew from bui t front-esratoga-s ns bates Kaad oor . KEY MAN } 2 .2 c << • - _ — _ _ P!n rn F p u+o 11 EVEL Go"MF.SSER ®�� -- ® _ —® ,_.._ _—...��-- _ ._. __.__-._.-_ ._._.__-�PLaZA LEVET - — = - VjemiTTAL - SICNNSTERY• - -?\:•.•• _—_—� '_ - -_ _-__ -- __-'_O,Ra110!LEV0. 'I •Mohr. '. ` •_ _ _..._. _— _ __._ !I (C:RcA'1'9�iN1 ]•_iJ1 �L I _ ... 1 521.9p '_ _�.y �., I I .5 � -_ 5-- WyM.ND'5FF(F). -- 5TINF.W"GEPa --� A i -r rl-- _ r�'.,,i• — - 9/14/93,.. ,»MATUi iE) .---------'------ ---------4 By"dpyp•p�E° T LFrEL r` - i ' ik } l=XTLRIOR 2 NORTH ELEYA%TICN Q �.�v�,Tloe�g OV klu lrom right aids KET PLATT ti 46 �7, +� u eG•i ~ b-..'A �•�r. 4 �_` 'taa :+�...,:w—+YI.�. 5Vt�...—� - d iia#R.•R+ - LA •=—'� ... r- .'`.�, ,-_.:...'>a,�,s �z, 'WEN v _ I BED UNIT ;CORRIDOR sTW'll0 .w '. r' r" ":.—I,.• �� �i` Ls' ....u..x.- r z""` 'gtyayx> ;P� '4 � Rel '� .; I� ".r'E'. 7� 'Y_ --T;-•..L� �.,-,i._E VEL Fi -�:..347,W.UF'PE CEI PEL AMUM ` ' L.CkwE 5T.lplo TOILET CORRIDOR I BED WITM.LEVEL . • —Y- •" ' `: "' ^. "L�3.' �- -'9 .537 P0'PL -...:.�...,. •r ''�'--�._-T-,>- s - _ "= �->3' _ _.. t - _ _�.-- _______- dOTIVfrY - ----SOWN*I 4 D1NMG _ -"-701167 STLDIO t. _�_______ qr - `.. y STORAGE PROPOSED<sRADE,77p. 7 g:2bm'10UFR LEvEL FF _. ... .._.. .. - -.�,�_ , a��...��., .�� ..._ti.:.:___ _ - _ -�_____ �- _...., - =- -.:r as EXI571W. GRADE Ex15TW6 GRAPE.TTp_ �,1 O�ERI�LL E, ST/WEST SU{LflING GRO55 5EGTION _` e, I d i 7. _ _..._- STvplo "xa ✓i42D0'UPPER LEVEL FF _ � f � j -Ev ��.• � --rv... ....-,_ i 1 SEP Wrt CORM EYATk74 T STUDIO LOLWE 1 MEDS 1 KITCHETI OFFICE t Lfl•L-Id$ f COY`7Z r STUDIO ,y �SFF .53]EC'PLAZA LEVEL AFF T _ . d.Z, O3:D0 PLAZA LEVEL . ------------------- Or_CE FLS GOeSTUDIO G4GEN 'NON D9 ----------- �,__ h _ LL. -9TO,71c�__y,__-_____ f CLJidZIDORI 1. ALZF1E trtERS I! _� R L_- L FF E0 LOIIIR ELEVEL Js ce a`2 T/WEST SECTION THROUGH t'ORGH ELEVATORLO5B7 WEREN � ` Fi4LL = ACCOUN711Y.a Fe0 2 8 .5,7W eASEY�ITLEVELPF 2 _ _ NORTH/SOUTH SECTION THROUGH CORM ° a -"of u+a� 1 4 NT U, flEFzlIT tr.:.�. � .:�::.. �-- �� -�.==ice;»`'��"=���.�� _ �•�..�._a _ � w�;t.,�,=�...:,�� - ,��-��--s.--.." j I� I BED WIT � 16ED WIT 5�J:3'-11TTA� CORRIDOR ] I .'i32BC'PLATA LEVEL FF LT CGRRID7R CORRIDOR 7TupiO TUE ROCZ - 5rA10 -------------___ ___ __ 7E0'LOLER LEVEL FF -- -------- ----- ------------PROPOFfED GRADE �m-�B � EV EQU -'�"��� _�-� -7I EXI571NG GAA7E 5 E I! :.. .P � L069r �•7 _, I� �`_ 61ZE0'BASETf'r17 LEVEL CF a {LVIN 5 I! d OVER,4LL NORTH/SOUTH LONGITUDIN,4L SECTION �� 3 3 I r I 1 1 47 BARKER ASSOCIATES i ARCHITECTS � P L ANNE R S ydu l�G 91® 1. mall 'i vAxl,l.re�v - ��.SPHN-T.SHiN6LE 120 ,•�wltr<W�'e' F '.LEIA PL?19TW'V. 12 ! ' - -- - - - - - _------•-'-------"�58290• IYpER LE VEL. &T cATAERV�s _.._,_ ------------------------------------- PLAZA LEVEL 5TT..R0°�E '-'1 4' ' R I{,TT.W)T L8R2lNG � �O .. .FE1-L rLAST6 '7�iO osw.%yl CiSkr GrJrN -< 'OA EAL• /-1 V gx gx H L� -M �a LL. -c� O ��a &^F-ST ELEVATION V, from bulAnp rear-col LilerdKEY KAM O 0 tea- <24 Q. '^FKAL-TU 4v-r KocfL Z 4" �� �' ,�•�i*'NALT RSP -� ___ _ - _.... - - , � La p` �H INCaL.ES ,�Y 'CEM.fi-hSTEfY O w+O 4 F cop P&a.BhY _._.------------------ - - _ � '.NaNAGtI�Y' GRAY-pReEN ti� -""d RAZ4 L EVEL --'_-- - _ LI! i- 1 U5E PER-11T 1 ViaMITTAL •---- 62Y..Eo' OTONE VEN - �_�mal.". GEM. `� O LRXTERIOR SOUTH ELEVATION 2 vlaw from build"Ian A5-,2 1 I-Y M iE 48 EXHIBIT C DESCRIPTION OF USES: Our Lady Fatima Villa is a non-profit organization providing care for seniors in their Assisted Living and Skilled Nursing facilities. The property consists of three separate parcels which are developed as follows: APN 517-10-015 A 2.61 acre parcel is fully developed with existing buildings,parking and gardens. The buildings house 37 Assisted Living Units and 85 Skilled Nursing beds together with the following facilities: Offices - Meeting rooms - Chapel - Laundry - Dining rooms - Food service facilities - Recreational facilities - Rehabilitation facilities - Maintenance facilities These facilities are used by the residents of Our Lady Fatima Villa as well as the community at large during special celebrations and events. APN 517-10-009 Is a small parcel consisting of 6250 square feet and is partially developed into a parking lot. APN 517-10-034 Is a small parcel consisting of 6250 square feet with one building known as "Fireman's Hall". This building recently remodeled is used as an office space and is available for community meetings and events. This parcel doesn't have any parking. PUBLIC BENEFIT: Our Lady Fatima Villa as a non-profit organization serving community by providing Assisted Living Units and Skilled Nursing to local residents. Their care is enriched by inviting friends, families and community groups to be involved in many programs and functions during the year. The greater flexibility provided by the P-C combined district will allow more parking within the property. This will allow better utilization of these facilities and reduce burden on the city parking lots and public streets. 50 REPORT TO THE PLANNING COMMISSION Meeting Date: August 13, 2014 Application: Zoning Amendment(ZOA 14-0001) Location/APN: 20400 Saratoga-Los Gatos Road Owner/Applicant: Our Lady of Fatima Villa Staff Planner: Cynthia McCormick ru naele Ornlor �tio 3 � e Nrj i}urham Ct z � w c �aR Sa5atol� dig Saratoga O, q d` 6%1" you Village Center tis cy�,r P air r� stn C ` On Viety `rv, Shopping Center cn f�'Y 9, �i p � ' A Big Basin E11-1 Cafe �~ Saratoga Oak PI ffiwwooij fib' Federated Q Gatehouse Park' Aftrch S 4 da y n sya'! Le Fondue.f l rd9 o 4 ry So £i 4 .� ga5yn'�aY �s 4$' [7y dye s r ryb v � p a ry Gharhes cr+ St Yd Pj� 1Q' Saratoga Hakone Estate - ^ O� P Sim `V3rdrspate Swimming Club &Gardens y ae 41 2 P �' PanChfl R/. 14/1. drdr0 d G °o Bonnie&sae Way "6e Hill Ave Nil!Ave Mendelsohn Ln tlrpa�� �ttmanV°d .LJ eM.P date. 20400 Saratoga-Los Gatos Road Page 1 of 5 51 SUMMARY STAFF RECOMMENDATION: Adopt Resolution No. 14-031 recommending the City Council approve the zoning amendment subject to conditions of approval. A P-C zoning amendment (Attachment 2)requires City Council approval. PROJECT DATA: Underlying Zoning Designation: Medium Density Residential (R1-10,000) Proposed Overlay Zoning Designation: Planned-Combined(P-C) General Plan Designation: Community Facility(CFS) Site Area: 3.075 acres PROJECT DESCRIPTION The applicant is requesting approval of a Zoning Amendment to add a Planned-Combined District (P-C)zoning overlay to three adjoining parcels with an underlying residential zoning designation of R1-10,000. The parcels have been occupied by institutional uses since at least 1951 before the city was incorporated. The current assisted living facility and associated uses received conditional use permit approval in 2000. The applicant is proposing to add 11 new parking spaces by increasing the impervious parking area by approximately 2,312 square feet. Zoning Amendment: The purpose of the Planned Combined(P-C) district is to provide the City the authority to modify standards of development in an underlying zoning district so as to achieve certain objectives, including but not limited to providing greater flexibility of land use and design for a development that provides a public benefit that would not otherwise be attainable through strict application of the zoning regulations. Public Benefit: In addition to providing healthcare services to the elderly, Our Lady of Fatima Villa benefits the larger community by providing catering services,public meeting rooms and fundraising opportunities, and a location for voter polling. The organization also holds community classes on wellness, disaster preparedness, CPR, etc. and provides a clinical setting for several local colleges that have nursing license programs. Site Description: The 3.08 acre project site consists of three adjoining parcels; one parcel occupied by the assisted living facility, one parcel used for parking, and one parcel adjacent to Oak Street that is occupied by "Fireman's Hall" a building used for offices and public meeting rooms. Surrounding uses include residential homes, commercial businesses, and other community and institutional facilities such as a church, a museum, and a book store. Description of Uses: The facility provides 24-hour healthcare services including rehabilitation, assisted living, respite care and skilled nursing care. In addition to offering public meeting space, the facility has a food service operation, transportation service, maintenance services (e.g., housekeeping and laundry), chapel, libraries, social and recreational activities, a beauty salon, and associated offices for all of the uses. Page 2 of 5 52 DEVELOPMENT STANDARDS Standards for the P-C district, including residential density, shall be consistent with the General Plan. Per the General Plan, building intensity of community facilities is evaluated through the conditional use permit process. Through the use permit process, institutional uses may have different site area, density, structure height, setbacks, and off-street parking and loading requirements. The facility received use permit approval in 2000. The following table shows the development standards that would be approved under the current P-C application. P-C Development Standard R1-10,000 Standard Total Site Coverage 90,196 sq. ft. (67.3%) 60% Total Floor Area 68,955 sq. ft. 4,400 SF maximums Height 30 feet 26 feet Setbacks 1St Story 2" Story Front: 32' 25' 25' Left Side: 26' 10' 15' Right Side: 16' 10' 15' Rear: 46' 25' 35' Existing Improvements: In 2000, Our Lady of Fatima Villa received approval for 68,955 square feet of facility space 2. The existing buildings include 37 assisted living apartments, "Fireman's Hall", chapel, laundry room, and associated spaces needed for the previously mentioned uses. The site is currently covered with 87,884 square feet of impervious surfaces, including the parking lot that would be reconfigured, as described below. Future Improvements: The applicant is proposing to improve site circulation and add 11 new parking spaces by adding 2,312 square feet of impervious surface area. The total new lot coverage will be 90,196 square feet. No other improvements are proposed at this time. Parking and Circulation: The proposed parking lot will have 68 total parking spaces. Vehicles may only enter the site from Saratoga-Sunnyvale Road. Vehicles may exit the site from either Saratoga-Sunnyvale Road or Oak Street. Parking Categories Required Spaces Beds: 85 28.33 Employees: 25-30 15 Doctors: 12 6 Minimum needed.• 50 Totalprovided: 1 68 'Each zoning district has a maximum floor area allowance regardless of lot size. 2 Per UP99-021 and DR99-052 3 For nursing homes,City Code Section 15-35.030(k)requires one parking space for each three beds,each two employees,and each two doctors providing medical services on a regular basis. Page 3 of 5 53 Neighbor Correspondence: Staff sent a "Notice of Public Hearing" to all property owners within 500 feet. The public hearing notice and description of the project was also published in the Saratoga News.No comments have been received as of the writing of this report. ZONING RECLASSIFICATION FINDINGS Per City Code 15-60.060(b), the Planning Commission may recommend and the City Council may by ordinance adopt a change of zone to a Planned-Combined district (as applied for or in modified and/or conditional reclassification form) if, on the basis of the application and the evidence submitted,the Commission and/or the Council make the following findings: (1) The change is required to achieve the objectives of the Zoning Ordinance set forth in Section 15-05.020. The project meets this finding because the Planned-Combined zoning reclassification supports the appropriate location of this facility and also promotes the stability of this institutional land use which conforms to the General Plan. (2) The proposed location of the planned combined district is in accord with the objectives of the General Plan and the purposes of the zoning district in which the site is located. The project meets this finding because the general plan designation of the subject property is Community Facility. Furthermore, the facility has previously received conditional use permit approval in accordance with the zoning ordinance which conditionally permits institutional facilities in residential zoning districts. (3) The standards for the development will result in an aesthetic asset to the community and produce an environment of stable and desirable character consistent with the overall objectives of the General Plan and Zoning Ordinance. The project meets this finding for the following reasons. The development received design review approval from the Planning Commission in 2000. The facility is aesthetically pleasing and has provided a stable and desirable asset to the community since it was developed. The additional lot coverage needed for improved parking and site circulation will minimize intrusion into adjacent neighborhoods; a goal of the General Plan and Zoning Code. (4) The uses in the development will complement each other and will not adversely affect existing and proposed land uses in the vicinity or the public health, safety and welfare. The project meets this finding for the following reasons. The services that the facility offers to its residents, such as meals, nursing care, and social and recreational activities are transferrable to the public at large in the form of catering services, nursing education opportunities, and meeting rooms for various activities. The previously approved uses will not change as a result of this zoning reclassification and it is not anticipated that continued use of the facility will have any adverse effect within the site itself or on the larger community. Furthermore, the associated uses have operated in this location for many years without any known significant adverse effects on the surrounding uses or the public health, safety and welfare. Page 4of5 54 (5) The application of the combined district furthers two or more of the purposes contained within Section 15-16.010. The project meets this finding for the following reasons. Firstly, the Planned-Combined zoning reclassification will provide greater consistency with the General Plan designation of Community Facility and reinforce the development standards that were previously approved under the use permit process. Furthermore the property, while located in a zoning district where the standard lot size is 10,000 square feet, is over three acres in size and is surrounded by other institutional facilities, community facilities, and quasi-public uses, which make it uniquely suited for the associated uses. Secondly, the facility offers many benefits to the community that might not otherwise be attainable in this location including healthcare services, catering services, public meeting rooms, a voter polling station, a clinical setting for nursing education, and community classes on wellness, disaster preparedness, etc. ENVIRONMENTAL DETERMINATION: The reclassification of the R1-10,000 zoning district to a R1-10,000 P-C Planned-Combined district will not have a significant effect on the environment, and therefore is not subject to CEQA. The existing uses were previously approved pursuant to a conditional use permit and negative declaration. All impacts at that time were found to be insignificant for the purposes of CEQA and that determination has not changed. The additional lot coverage needed for improved site coverage and parking is exempt from CEQA pursuant to 14 C.C.R. Section 15303, Class 11 "Accessory Structures", of the Public Resources Code (CEQA). This exemption allows for the construction of small parking lots. ATTACHMENTS: 1. Resolution of Recommendation of Approval 2. Ordinance 3. Proposed Site Development Plan(Exhibit "A") 4. Approved Floor Plans and Elevations (Exhibit "B") 5. Description of Uses Plans (Exhibit "C") Page 5of5 55 RESOLUTION NO. 14-031 A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION RECOMMENDING APPROVAL OF ZONING APPLICATION ZOA14-0001 FOR A ZONING RECLASSIFICATION FROM R-1-10,000 TO R-1-10,000 P-C (PLANNED COMBINED DISTRICT) LOCATED AT 20400 SARATOGA-LOS GATOS ROAD (517-10-015, 517-10-009, 517-10-034) WHEREAS, On May 15, 2014 Our Lady of Fatima Villa requested approval of a Planned-Combined zoning reclassification of Assessor's Parcel Numbers 517-10-015, 517-10- 009, and 517-10-034 from R-1-10,000 to R-1-10,000 P-C. The current facility and associated uses received design review and conditional use permit approval in the year 2000 (DR99-052 and UP99-021). The applicant is also proposing to add 11 new parking spaces by increasing the impervious parking area by approximately 2,312 square feet. The foregoing work is described as the "Project"in this Resolution; and WHEREAS,the Community Development Department completed an environmental assessment for the project in accordance with the California Environmental Quality Act(CEQA), and recommends that the Planning Commission determine this project exempt. WHEREAS, on August 13, 2014, the Planning Commission held a duly noticed public hearing on the subject application, and considered evidence presented by City Staff, the applicant, and other interested parties. NOW THEREFORE, the Planning Commission of the City of Saratoga hereby finds, determines and resolves as follows: Section 1: The recitals set forth above are true and correct and incorporated herein by reference. Section 2: The reclassification of the R1-10,000 zoning district to a R1-10,000 P-C Planned Combined district will not have a significant effect on the environment, and therefore is not subject to CEQA. The existing uses were previously approved pursuant to a conditional use permit and negative declaration. All impacts at that time were found to be insignificant for the purposes of CEQA and that determination has not changed. The additional lot coverage needed for improved site coverage and parking is exempt from CEQA pursuant to 14 C.C.R. Section 15303, Class 11 "Accessory Structures", of the Public Resources Code (CEQA). This exemption allows for the construction of small parking lots. Section 3: The project is consistent with the Saratoga General Plan Policies LU 4 in that the City shall continue to provide sufficient land area for public, quasi-public and similar land uses in Saratoga. Section 4: The project is consistent with Saratoga City Code Section 15-16.060(b) in that the change is required to achieve the objectives of the Zoning Ordinance set forth in Section 15- 05.20; and the proposed location of the Planned Combined district is in accord with the objectives of the General Plan and the purposes of the zoning district in which the site is located; 56 Resolution No. 14-031 and standards for the development will result in an aesthetic asset to the community and produce an environment of stable and desirable character consistent with the overall objectives of the General Plan and Zoning Ordinance; and the uses in the development will complement each other and will not adversely affect existing and proposed land uses in the vicinity or the public health, safety and welfare; and the application of the combined district furthers two or more of the purposes contained within Section 15-16.010. Section 5: The City of Saratoga Planning Commission hereby recommends that the City Council approve application ZOA14-0001 for the project located at 20400 Saratoga-Los Gatos Road, subject to the Conditions of Approval attached hereto as Exhibit 1. PASSED AND ADOPTED by the City of Saratoga Planning Commission on this 13th day of August 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mary-Lynne Bernald Chair,Planning Commission 57 Resolution No. 14-031 Exhibit 1 CONDITIONS OF APPROVAL ZOA14-0001 ASSESSOR'S PARCEL NUMBERS 517-10-015, 517-10-009, 517-10-034 LADY OF FATIMA VILLA; 20400 SARATOGA-LOS GATOS ROAD CONDITIONS OF APPROVAL A. GENERAL 1. All conditions below which are identified as permanent or for which an alternative period of time for applicability is specified shall run with the land and apply to the landowner's successors in interest for such time period. No zoning clearance, or demolition, or grading for this project shall be issued until proof is filed with the city that a certificate of approval documenting all applicable permanent or other term-specified conditions has been recorded by the applicant with the Santa Clara County Recorder's office in form and content to the Community Development Director. 2. If a condition is not"Permanent"or does not have a term specified, it shall remain in effect until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent. 3. The Owner and Applicant will be mailed a statement, after the time the Resolution granting this approval is duly executed, containing a statement of all amounts due to the City in connection with this application, including all consultant fees (collectively "processing fees"). This approval or permit shall expire sixty (60) days after the date said notice is mailed if all processing fees contained in the notice have not been paid in full. No Zoning Clearance or Demolition, Grading, or Building Permit may be issued until the processing fees have been paid in full(and, for deposit accounts, a surplus balance of$500 is maintained). 4. The Project shall maintain compliance with all applicable regulations of the State, County, City and/or other governmental agencies having jurisdiction including, without limitation, the requirements of the Saratoga Zoning Regulations incorporated herein by this reference. 5. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify and hold the City and its officers, officials, boards, commissions, employees, agents and volunteers harmless from and against: a. any and all claims, actions or proceedings to attack, set aside, void or annul any action on the subject application, or any of the proceedings, acts or determinations taken, done or made prior to said action; and b. any and all claims, demands, actions, expenses or liabilities arising from or in any manner relating to the performance of such construction, installation, alteration or grading work by the Owner and/or Applicant,their successors, or by any person acting on their behalf. In addition, prior to any Zoning Clearance from the Community Development Director, Owner and Applicant shall execute a separate agreement containing the details of this required Agreement to Indemnify, Hold Harmless and Defend, which shall be subject to prior approval as to form and content by the City Attorney. 58 Resolution No. 14-031 COMMUNITY DEVELOPMENT 6. All permitted and conditional uses per City Code Section 15-16.030 are allowed. Additional permitted uses include those approved on the basis of the general site development plan (Exhibit A), floor plan and elevations (Exhibit B), and description of uses (Exhibit Q. No other use shall be established or changed upon the property unless approved pursuant to City Code Article 15-16 and Section 15-16.060(a). 7. The total permitted site coverage, approved on the basis of Exhibit A,is 90,196 square feet. 8. The total permitted floor area of all structures, approved on the basis of Exhibit B, is 68,955 square feet. The maximum permitted height of any structure, approved on the basis of Exhibit B, is 30 feet. 9. No other structures or site coverage shall be permitted unless approved pursuant to City Code. 10. All required setbacks shall be per City Code Section 15-12.090 for the R-1-10,000 zoning district. 59 SARATOGA CITY COUNCIL MEETING DATE: September 17, 2014 DEPARTMENT: Community Development PREPARED BY: Christopher Riordan, Senior Planner SUBJECT: Historic Landmark Designation & Mills Act Agreement for 15095 Fruitvale Avenue (Fair Oaks/Caswell House) RECOMMENDED ACTION: 1. Accept public testimony; 2. Introduce and waive first reading of the attached Ordinance and direct staff to place the second reading and adoption of the Ordinance on the consent calendar for the next regular Council meeting; 3. Adopt the attached Resolution and direct the City Manager to enter into a Mills Act Agreement for the property located at 15095 Fruitvale Avenue. BACKGROUND: The Mills Act is state legislation granting local governments the authority to enter into agreements with owners of qualified historical properties to provide for the use, maintenance, and restoration of the properties so as to retain characteristics of their historical significance. In exchange for these restrictions the owners receive a reduced assessed valuation of their property thereby lowering their property taxes. A structure must be designated a City of Saratoga Historical Landmark as described in City Code Section 13-15.060 (Historic Landmark) for the Mills Act Program to be applicable. The City's past practice is that no more than three Mills Act contracts are approved per calendar year. The subject application is the first request for a Mills Act in 2014. The City has entered into a total of eight (8) Mills Act contracts since the program was created in 2003. The proposed Mills Act Agreement (MIL12-0001) is for an existing two story residence located at 15095 Fruitvale Avenue nears its intersection with Saratoga-Los Gatos Road. The historic name of the structure is "Fair Oaks" but is also referred to as the `Caswell House' for the Caswell family, local artists and musicians, who lived in the house from 1952 until about 1982. The residence was originally constructed circa 1906 and features classical revival with prairie styled design influences. The home was designed by the architectural firm of Frank Wolfe & Charles McKenzie. These San Jose architects, who partnered between 1899 and 1910, helped define the residential character during this time and influenced the style of many homes built in Santa Clara Valley. The architects drew from Colonial Revival, Neo-Classical, Queen Anne, Craftsman and other styles to develop an eclectic architectural design that can be found in many historical neighborhoods of Santa Clara Valley. 60 In 2004 the City issued a building permit to remodel and repair the structure which included structural modifications, and upgrade to the front entry stairs, an addition of a balcony to the south side of the structure, and renovation of the exterior. The Restoration Plan contained in the draft Mills Act Agreement (Attachment D) provides for maintenance of the building such as painting the exterior, restoring and maintaining exterior stone, refinishing hardwood floors, and repairing as needed the roof, gutters, and downspouts. The Heritage Preservation Commission (HPC) reviewed this property as part of a regular meeting on October 16, 2012. The HPC approved a recommendation of designating the subject property as a landmark and recommended the property for Mills Act consideration to City Council. On August 12, 2014, the HPC reviewed the proposed Restoration Plan and recommended approval to the City Council. FISCAL STATEMENT: With an approval of the Mills Act agreement the City would lose a portion of the property tax collected from the property. The City receives annually approximately $515 in property taxes for a property assessed at $1,000,000. The agreement would reduce that amount of revenue by approximately 60%. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The residence would not be designated as a landmark and the future maintenance and rehabilitation of the historic structure would not be supported through the property tax reduction from the Mills Act Agreement. FOLLOW UP ACTIONS: 1. Place the Ordinance on the consent calendar for adoption at the next regular Council meeting. 2. Record the Mills Act Agreement. ATTACHMENTS: 1. Ordinance approving the property's landmark status 2. Resolution authorizing the Mills Act Agreement 3. DPR 523 —Property profile of 19161 Cox Avenue 4. Draft Mills Act Historic Property Preservation Agreement (which includes the following exhibits): a. Property Description b. Resolution of Approval c. Base Line Conditions Report d. Restoration Plan 61 ORDINANCE NO. AN ORDINANCE OF THE CITY OF SARATOGA DESIGNATING THE PROPERTY AT 15095 FRUITVALE AVEVENUE AS A HISTORIC ANDMARK (APN 397-19-010) The City Council of the City of Saratoga hereby ordains as follows: Section 1-Findings: After careful review and consideration of the report and recommendations of the Heritage Preservation Commission concerning the property at 15095 Fruitvale Avenue (the "Property") together with the application and supporting materials, the City Council hereby determines that: • The Property exemplifies or reflects special elements of the cultural, social, economic, political, aesthetic, engineering or architectural history of the City, the County, the State or the nation in that it represents a Classical Revival styled residence with some Prairie Style architectural influences that was constructed in the early 1900s. The structure exhibits many of the character defining features of such a home, and has retained these features through history. ■ The Property embodies distinctive characteristics of a style, type, period or method of construction, or is a valuable example of the use of indigenous materials in that it is an excellent example of Classical Revival residential architecture with some Prairie Style influences. Distinctive Classical Revival details included the Greek key frieze, iconic porch columns, leaded glass windows, and Palladian windows at the front portion of the home. Prairie Style influences are found in the ribbon windows at the second floor, the proportions of the expressed floor levels, and the deeply overhanging, boxed eaves ■ The Property embodies or contributes to unique physical characteristics representing an established and familiar visual feature of a neighborhood or district within the City in that the home was once the home of the Caswell family. Helen Caswell was a writer, artist, and musician and was especially well known for her paintings of children. The Caswell's lived in the house from 1952 until about 1982. The home was constructed in 1906 and was designed by the architectural firm of Frank Wolfe & Charles McKenzie. These San Jose architects, who partnered between 1899 and 1910, helped define the residential character during this time and influenced the style of many homes built in Santa Clara Valley. The architects drew from Colonial Revival, Neo-Classical, Queen Anne, Craftsman and other styles to develop an eclectic architectural design that can be found in many historical neighborhoods of Santa Clara Valley. 62 Section 2 — Designation: The Property is hereby designated as a Historic Landmark pursuant to section 13-15.060 of the Saratoga City Code. Following a duly notice public meeting the foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the 17th day of September, 2014, and was adopted by the following vote following a second reading on the I st day of October, 2014: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: EMILY LO CRYSTAL BOTHELIO MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF Saratoga, California SARATOGA Saratoga, California APPROVED AS TO FORM: RICHARD TAYLOR, CITY ATTORNEY 63 Attachment 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING 15095 FRUITVALE AVENUE (APN 397-19-010) PARTICIPATION IN THE MILLS ACT PROPERTY TAX ABATEMENT PROGRAM WHEREAS, the City of Saratoga City Council recognizes the importance of preserving historic resources in the community and the need to enhance and maintain the unique character of the historic resources; and WHEREAS, the City of Saratoga City Council has chosen to participate and support the Mills Act Property Tax Abatement Program according to California Constitutional Art. XIII-8 and California Government Code, Article 12, Sections 50280-50290 and California Revenue and Tax Code 439- 439.4; and WHEREAS, the City of Saratoga City Council finds that participating in the Mills Act Property Tax Abatement Program is consistent with the City of Saratoga Heritage Preservation Code Chapter 13, and the General Plan Conservation Element CO.5.0 to "Protect historical and archeological values and significant geographic landmarks from destruction by development whenever possible" in that participating in the Mills Act will aid in the preservation of historic resources in the City; and WHEREAS, the property located at 15095 Fruitvale Avenue has been approved as a City designated Landmark and therefore the preservation of the property as a historic resource is of utmost importance; and WHEREAS, the property located at 15095 Fruitvale Avenue is the subject of a Mills Act agreement between the City and the property owners. NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Saratoga that it approves participation in the Mills Act Property Tax Abatement Program and subject of a Mills Act agreement for the property located at 15095 Fruitvale Avenue The above and foregoing Resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the 17th day of September 2014 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: EMILY LO CRYSTAL BOTHELIO MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA Saratoga, California Saratoga, California 64 State of California-The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# PRIMARY RECORD Trinomial Other Listings NRHP Status Code Review Code Reviewer Date Page 1 of 2 *Resource Name or# (Assigned by recorder): Fair Oaks P1. Other identifier: HP-88-01 *P2. Location: ❑ Not for Publication ®Unrestricted *a. County Santa Clara County and (P210 and P2c or Ptd. Attach a location map as necessary.) *b. USGS 7.5'Quad Castle Rock Ridge Date 1973 Photoinspected T .8 S. ; R •1 w. Mount Diablo B.M. c.Address: 15095 Fruitvale Ave. City Saratoga Zip 95070 d.UTM:(give more than one for large and/or linear resources) Zone 10S mE/ mN e.Other Locational Data: (e.g.,parcel#,directions to resource,elevation,etc.,as appropriate) west side of Fruitvale Avenue north of Alondra Lane. APN# 397-19-010 *P3a. Description:(Describe resource and its major elements,include design,material,condition,alterations,size,setting,and boundaries) This residence is an excellent example of Classical Revival residential architecture with some Prairie Style influences. The property was the subject of a 2003 evaluation by Dill Design Group. Those DPR523 forms are attached to this recording, and provide a detailed survey and evaluation of the property. *P3b.Resource Attributes:(List attributes and codes) HP2. Single family property *P4. Resources Present: ® Building ❑Structure ❑Object ❑Site ❑District ❑Element of District ❑Other(Isolates,etc.) P5b.Description of Photo: (View,date,accession#) View facing west, July 2009. *P6. Date Constructed/Age and Source: ® Historic ❑Prehistoric ❑Both 1906, 103 years old. *P7.Owner and Address: Nit Shukla Trust et al 15095 Fruitvale Ave. Saratoga CA 95070 *138.Recorded By:(Name, affiliation,and address) F. Maggi, L. Dill, & J. Kusz Archives & Architecture, LLC PO Box 1332 San Jose, CA 95109 '--- *P9.Date Recorded: 10/26/09 *P10.Survey Type: (Describe) Reconnaissance *P11.Report Citation:(Cite survey report and other sources,or enter"none".) Archives & Architecture: City of Saratoga Statement of Historic Context, 2009. *Attachments: ❑None ®Continuation Sheet ❑District Record ❑Rock Art Record ❑Other(List): ®Location Map ® Building,Structure,and Object Record ❑Linear Feature Record ❑Artifact Record ❑Sketch Map ❑Archaeological Record ❑Milling Station Record ❑Photograph Record DPR 523A(1/95) *Required Information 65 State of California-The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 2 *NRHP/CRHR Status Code 3CS Resource Name (Assigned by recorder) Fair oaks B1. Historic Name: Sherman - Caswell House B2. Common Name: 15095 Fruitvale Ave. B3. Original Use: Single family residential B4. Present Use: Single family residential *135.Architectural Style: Prairie/Neoclassical Revival *136. Construction History: (Construction date, alterations,and date of alterations) Built circa 1906, a sunroom was added in the 1940s/1950s. Other alterations include new second story addition within original footprint, enclosure of recessed rear porch, addition windows. *67. Moved? ® No El Yes ❑ Unknown Date: n/a Original Location: n/a *138. Related Features: Garage, shed, secondary residence arbors, pool, stable, and pond. B9a.Architect: Wolfe & McKenzie b. Builder: Unknown *1310.Significance:Theme Architecture Area: Fruitvale West Period of Significance: 1905 Property Type: Residential Applicable Criteria: (3) (Discuss importance in terms of historical or architectural context as defined by theme,period and geographic scope. Also address integrity.) Fair Oaks is listed on the Saratoga Heritage Resources Inventory, included as a part of HP-88-01. It qualified under Criteria a, b, and c: a) the property exemplifies and reflects special elements of the cultural, social, economic, aesthetic, and architectural history of Saratoga; b) the property is identified with persons significant in local history; and c) the property embodies distinctive characteristics of the Prairie and Neoclassical Revival styles, type and period. Fair Oaks also appears eligible for the California Register of Historical Resources under Criterion (3) , as the house embodies the distinctive characteristics of the Prairie / Neoclassical house-type within Saratoga's City of Homes period, and represents the work of master architects Wolfe & McKenzie. 1311.Additional Resource Attributes: (list attributes and codes) None *1312. References: (Sketch Map with north arrow required.) Caswell, H., reprint of interview, home tour ccanc brochure, 1981. r*» KL I Dill Design Group, DPR523 for 15095 Fruitvale Av., Saratoga, prepared for Ama & Poonam Shukla, 2/13/2003. Saratoga Heritage Preservation Commission, Historic s Resources Inventory form, 1988. r. � i I h6 for YT � 8S � I` a I N Ae 613. Remarks: Listed Heritage Resource is4� � °� `'�, 88 u ba _7, ; *1314. Evaluator: Franklin Maggi 4 ; *Date of Evaluation: October 26, 2009 �a$ �rZZ tQ, 36 L._h.L__e S 1ynr � f (This space reserved for official comments.) gyros i s g D ll 'r DPR 523B (1/95) *Required Information 66 State of California-The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# PRIMARY RECORD Trinomial NRHP Status Code Other Listings Review Code Reviewer Date Page 1 of 12 *Resource Name or#: (Assigned by recorder) 15095 Fruitvale Avenue, Saratoga P1. Other Identifier: "Fair Oaks" / Caswell House *P2. Location: ❑ Not for Publication E Unrestricted a.County: Santa Clara and(132b and 132c or 132d. Attach a Location Map as necessary.) b. USGS 7.5'Quad Cupertino Date 1980, Photorevised S 7 T 8S R 1W B.M. Mt. Diablo c. Address 15095 Fruitvale Ave City Saratoga Zip 95070 d. UTM: (Give more than one for large and/or linear resources) Zone 10S 587402 mE 4122955 mN e. Other Locational Data: (e.g.,parcel#,directions to resource,elevation,etc.,as appropriate) Assessor's Parcel Number: 397-19-010 *P3a Description:(Describe resource and its major elements. Include design,materials,condition,alterations,size,setting,and boundaries) Summary Description The subject house and property are on the west side of Fruitvale Avenue within the city limits of Saratoga. The wood-frame residence is an excellent example of Classical Revival residential architecture with some Prairie Style influences. It has a compact, basically rectangular, footprint with some projecting full- height bays, and features a complex roof form with both hipped and gabled roofs. The main floor level is built above a full walkout basement, which supports the house's imposing scale and massing, and large formal stairways are centered at both the front and rear elevations. A more modest staircase extends to the main level on the south side as well. The house is more than two full stories at the front corners where the roof features two hipped-roof wings flanking the front porch; the main body of the house is one-and-a-half stories under a gabled roof with hipped dormers. Distinctive Classical Revival details include the Greek key frieze, Ionic porch columns, leaded glass windows, and Palladian windows at the front portion of the house. Prairie Style influences are found in the ribbon windows at the second floor, the proportions of the (See Continuation Sheet Page 3) *P3b.Resource Attributes:(List attributes and codes) HP2 *P4 Resources Present: E Building ❑Structure ❑ Object ❑ Site ❑ District ❑ Element of District ❑Other(isolates,etc.) 125b.Description of Photo:(view,date, accession#) Front of house from northeast, January, 2003 *P6. Date Constructed/Age and Sources: E Historic❑ Prehistoric❑ Both - !'"fi r,f•f *P7.Owner and Address: Rama and Poonam Shukla 14765 Live Oak Lane Saratoga, CA 95070 1.+ b*P8.Recorded :(Name,affiliation,and address) Y L. Dill, A. Halberstadt _ Dill Design Group 110 N Santa Cruz Ave Los Gatos, CA 95030 *P9. Date Recorded: 2-13-2003 *P10.Survey Type: (Describe)Intensive *P11.Report Citation:(Site survey report and other sources or enter none)None *Attachments: ❑ NONE❑ Location Map❑ Sketch Map E Continuation Sheet E Building,Structure and Object Record❑Archaeological Record❑ District Record❑ Linear Feature Record❑ Milling State Record❑ Rock Art Record❑Artifact Record❑ Photograph Record❑ Other(List) DPR 523A(1/95) *Required information 67 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 12 *NRHP Status Code 4 *Resource Name or# (Assigned by recorder) 15095 Fruitvale Avenue, Saratoga B1.Historic Name: "Fair Oaks" B2.Common Name: Caswell House B3.Original use: Residential B4.Present Use: Residential *B5.Architectural Style: Classical Revival with Prairie Style influences *136.Construction History: (Construction date,alterations,and date of alterations) Built circa 1906, a sunroom was added in the 1940s or 1950s. Other alterations include a new second story room addition within the original footprint, the enclosure of the recessed rear porch and the addition of new windows at a new side balcony. *137.Moved?® No ❑Yes ❑ Unknown Date: Original Location: *138.Related Features: Garage, shed, secondary residence, arbors, pool, stable, and pond. Mature trees. 139a Architect: Unknown b.Builder: Unknown *610.Significance: Theme Architecture Area Saratoga Period of Significance Circa 1906 Property Type Residential Applicable Criteria 3 (Discuss importance in terms of historical or architectural context as defined by theme,period,and geographic scope.Also address integrity.) The main house on the property, originally built in the early twentieth century as a single-family residence and known locally as "Fair Oaks," was owned by only a few families in the early twentieth century, but has changed hands every few years since the early 1980s, and has been a rental property several times. The house is also known as "The Caswell House" for the Caswell family, locally noted artists and musicians, who lived in the house from 1952 until about 1982. The house was featured as a Decorator Showcase House at one time, when it was renovated and opened for tours to benefit the San Jose Symphony in the early 1980s. 15095 Fruitvale is listed in the Historic Survey of the City of Saratoga and was reportedly built after 1906 by William and Marcelline Sherman of San Francisco. The property is within the original boundaries of the Quito Rancho. Historical Overview The Quito Rancho The first settlement in the vicinity of the property at 15095 Fruitvale Avenue by non-indigenous people occurred in the 1840s. A rancho of three-square leagues known as the Quito Rancho, over 13,000 acres, was granted in 1841 to Jose Zenon Fernandez and Jose Noriega. The rancho property was located in the western (See Continuation Sheet Page 5) jr rel 611.Additional ReSOUI'Ce Attributes: Gist attributes and codes) N/A *1312.References: Arbuckle, Clyde 1968 Santa Clara County Ranchos. San Jose: Rosicrucian Press 1986 Clyde Arbuckle's History of San Jose. San Jose: Memorabilia of San Jose ��1J Baker, John 1994 American House Styles. New York: W. W. A A c Norton & Co. •7 (See Continuation Sheet Page 6) B13.Remarks: Proposed remodeling project P *1314.Evaluator: Leslie Dill ' r *Date of Evaluation: 2-13-2003 3 � Int _ '• if � ,:r�:1�� -�. DPR 523B(1/95) *Required information 68 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 3 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 X Continuation Update Continued from P3a Description Page 1 expressed floor levels, and the deeply overhanging, boxed eaves. The rear of the house has more simple detailing, including a flat frieze at the eave line, which is framed top and bottom by dentil moldings (this frieze aligns in height with the more decorative front frieze), and the individual double-hung windows that are spaced regularly throughout the house. The lower exterior walls are clad with horizontal lap siding, culminating in the frieze line at the second floor level and eaves. The upper floors at the front of the house are clad in tongue-and-groove flat board siding except at the south side fagade where the upper wall has been shingled. A watercourse visually divides the basement and main levels. The interiors are generally intact although some modifications have been made recently. The residence is situated in the center of its approximately two-acre parcel, with a generous front lawn in the center of a circular driveway, and a driveway that passes the north side of the house to the rear detached accessory structures. Elaboration of Exterior Description Front (East) : The front of the house, facing east, is symmetrical. Each two-story corner wing features a centered Palladian window at the main level (a low-arched window with a leaded glass fan pattern tops the wider center unit of three double-hung wood windows), and a centered ribbon window with four wood casement sash at the upper level. The basement level has small, centered windows as well. Projecting in front of the two-story wings is a traditional Classical Revival porch with roof balcony. It features a cluster of three Ionic columns at each corner, a classical entablature at the eave line, and a classical balustrade (mostly missing) at the second floor with pedestals at the corners. The front of the balustrade has been covered with lattice panels. Stepped, lap-sided walls flank the porch steps, and the porch is surrounded with a classical balustrade. The front entrance is recessed between the house wings, and the front door is oak with wide sidelights that feature stained glass lites. A large gable end marks the front of the one-and-a-half story portion of the house; it is recessed behind the side wings, and serves as the backdrop for the upper balcony. North Side: The north side of the house shows a clear demarcation between the highly stylistic front portion and the more simple rear body of the house. The more formal two-story front section contains symmetrical leaded glass windows on both sides of a full-height brick chimney at the main level, while the rear portions contain simple one-over-one double-hung windows placed regularly in the walls. At the center of this side is the projecting dining room wing with a second full-height brick chimney. This chimney is flanked on each side with a double- hung window, and the projecting wing has windows facing front and rear as well, creating corner windows. Toward the rear of the north fagade, a contemporary cantilevered bay window has been added at the kitchen wing. A hipped dormer with two windows faces north at the center of the roof. The chimneys are distinctive for their tight brick joints and deep red color. Rear (West) : The main house roof at the rear presents a wide, off-center gable end above a shallow hip eave. Centered in the gable end in the upper floor is a pair of double-hung windows. Sheltered under the hip eave to the south end of the gable is a slightly projecting porch wing. The porch was apparently originally open and recessed under this hip eave, but has been enclosed with contemporary arched French doors and sidelights. The kitchen wing projects from the main wing on the north side of the rear elevation. This projecting wing is capped by a hip roof below the level of the main house roof. It has a single window centered at the main level above a basement door at grade. Between the kitchen wing and the porch projection is a single window at the main level centered above another at the basement level. These windows are in the same plane as the gable end. Continuing in this plane to the south of the main gabled roof is a hipped-roof wing at the main level and basement. Although including original double-hung windows, the south side of this wing has been modified, apparently in the 1940s or 50s, to include a sun porch. The sun porch is partially situated under the original roof and partly projecting to the south under a shed roof addition. An added half-story protrudes above the hip roof. It has different siding and windows than the rest of the upper level. South Side: This facade has had a number of modifications over time. The front portion has the original ribbon windows at the second floor, but the original siding has been concealed at that level with shingles. The main level at the front wing has contemporary picture windows and a new doorway that opens onto a cantilevered porch addition supported by timber knee braces. A new shed roof protects this balcony, and is also supported by knee braces. The center portion of this facade appears original. It features the simple frieze and individual double-hung windows of the rest of the original house, and includes a half-story above the hipped roof. This half-story is connected to the front second story and is not detailed as a dormer. The rear of this fagade incorporates both the recent upstairs half-story addition and the projecting sunroom addition and stairs. (See Continuation Sheet Page 4) DPR 523L(1/95) 69 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 4 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 x Continuation Update Continued from P3a Description Page 3 Character-defining features of the exterior of the residence include: • Roof form, especially second floors at front corners and main front- and rear-gables. • Compact footprint with projecting areas • Centered porch with classical balcony on second floor • Siding materials • Palladian, ribbon and leaded front windows • Simple double-hung rear windows • Height of main floor (and associated crawl space/basement) • Greek key frieze board at front floor level • Plain frieze board at rear/eaves • Deep boxed eave detail • Roof pitch • Recessed porch at rear Interior The interior is in good condition with many original materials and features. Of particular note in the dining room is an exceptionally fine example of an arched Romanesque fireplace with integral mantel. The dining room also has built-in buffet area, other fireplaces retain their original tile and mantels--such as the one in the south parlor with Ionic columns--and the ceilings are coved plaster. The interior staircase retains its original features although physical evidence at the second story landing shows that changes were made to the floor plan. The wood casings and baseboards are Victorian in flavor, with bulls' eye blocks at the upper corners. The kitchen has been significantly altered at the interior including new cabinets and counters. Outbuildings Garage This three-car garage is of recent construction; however, it was built using materials and in a style to match the original house. It features a steep hipped roof with two front gables, a wide frieze below the boxed eaves, and horizontal lap siding. Shed This simple accessory structure is rectangular in plan and constructed of vertical board walls. It is built on a mudsill with a wooden floor resting on grade. The shed has a large door opening on the north elevation and a wood window to the west. Secondary Residence and Potting Shed This one-story residence has a possibly historic false-front elevation facing the east. If historic, the building has been extensively remodeled throughout; however, it is also possible that it was built from salvage. The north half of the front elevation includes a shed porch roof, a double door, and a pair of six- over-six windows. . To the south side of the front, a rambling potting shed has been added, seemingly over a period of time. It includes wood framing and a corrugated fiberglass roof. The rear of the house reveals the low-pitched roof, a concrete porch, and modern windows. The house has a mixture of V-groove horizontal siding and channel rustic siding. Pool Behind the house is a recent swimming pool landscaped with brick paving. Pond To the front of the house, off-center in the lawn area circled by the driveway, is a small pond, currently dry, with overgrown vegetation surrounding it. Horse Shed To the south of the circular driveway is a stable constructed of plywood and conventional framing. DPR 523L(1/95) 70 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page � of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 X Continuation Update Continued from B10 Significance Page 2 foothills of the Santa Clara Valley and includes what is now the town of Saratoga as well as property in Cupertino and Campbell. In 1844, Jose Noriega ceded all of his interest in his rancho to Ignacio Alviso. In 1848, Ignacio Alviso died and his portion of the Quito grant was willed to his grandson, Manuel Alviso. In 1858, Jose Ramon Arguello, his mother Soledad Arguello and business partner S. M. Mezes became possessors of the property. After California became a state in 1850, legitimate titles to the Mexican land grants had to be verified by the American courts. The claim for the Quito Rancho title was filed in the United States District Court in October of 1860. Early Ownership In 1861, this parcel was within a larger holding of approximately 70 acres and belonged to a person with the last name of Carney (Roads: 1861) . The Saratoga-Los Gatos Road bisects this early tract of seventy acres that by 1876 was owned by Charles Alden (1876 County Atlas) . The parcel appears to have been divided soon after, and a triangular parcel of 37 acres that contained the subject property was outlined on Brainard's map of 1888. This triangular parcel falls below the Saratoga-Los Gatos Road and is formed by the intersection of three roads: Three Oaks Way, Fruitvale Avenue and Saratoga-Los Gatos Road. The property was owned by Mrs. M. Arthur before 1888 and was then sold to an owner named Merriman (Brainard: 1888) . The USGS map of the Santa Cruz quadrangle - surveyed in 1895 - shows a house and barn on the subject property. By 1903, the 37-acre triangle was in the hands of San Francisco attorney, Albert Newell Drown. Around 1903, the Saratoga Road was widened to allow the construction of the new Peninsular Interurban Railway. The 37- acre parcel was divided, with 3-acre lots fronting on the new trolley line into town. San Francisco residents William and Marcelline Sherman built their house on the subject property just after the 1906 earthquake. The original house was reportedly demolished to make room for a newer structure. The new house was centered on approximately ten acres fronting on Fruitvale Avenue. There was a prune orchard to the rear and sides of their property (Caswell Interview) . Mr. Sherman was the manager of the Merchants Ice & Cold Storage Company, a cold-storage warehouse company on the San Francisco waterfront. (V. Garrod interview) . The family maintained a residence in San Francisco (San Francisco Directories) but Marcelline Sherman and the boys spent much of their time in Saratoga. The two boys graduated from Saratoga elementary schools and Los Gatos High School. Marcelline Sherman served on the Saratoga School Board for many years, and at one time was the Clerk of the School Board. William Sherman died in 1940 and one of the Sherman's sons reportedly died in World War II. In 1945, just at the end of the War, Marcelline Sherman sold the subject property to Howard and Kathleen Brooks (Official Records B1275:P277) . She then moved north to an adjoining property with a smaller house that had been the caretakers' home at one time. The Brooks family held the property a few years, and then sold the main house (subject property) on a two-acre parcel to the Caswell family in August of 1952 (Caswell interview) . When the Caswell family moved to "Fair Oaks", there were several large oak trees in front of the house. These trees have since been removed although large oaks are still standing on either side of the front yard and behind the house. The Caswell Family is still considered notable within the Saratoga community for their participation in the local art and music community; less known but also important are engineer Dwight Caswell's significant contributions to the telecommunications industry. Mr. Caswell received patents for his inventions; his most recent invention was awarded in 1984 for a controlled variable compression ratio piston for an internal combustion engine. Helen Caswell used the enclosed sun porch on the southwest corner of the house as an artist's studio. Many Saratoga residents have paintings executed by Helen Caswell during her long career as a portrait painter. A stained glass window she designed appears in the Sebastopol United Methodist Church. In addition, Helen Caswell's illustrations appear in more than a dozen books, primarily religious stories for children. The Caswell children were noted for their interest in musical theater and in music. Christopher Caswell toured internationally with musician Robin Williamson and has recorded a number of albums of traditional and Celtic music. Christopher is also an instrument maker specializing in Celtic harps. He currently lives in Sebastopol. Construction of Structure Building records are not currently available for this structure. The house was within the jurisdiction of Santa Clara County at the time of construction and a search of the records failed to locate the contractor's filings. The Santa Clara County Assessor's office has recorded 1906, as the date of construction, a date that is consistent with the style of the house and earlier reports. DPR 523L(1/95) 71 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 6 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 X Continuation Update Continued from B10 Significance Page 5 Discrepancies with published sources The subject property appears in the publication Saratoga's Heritage, a listing of local heritage structures. "Fair Oaks" is noted as being owned by William Sherman who is described as a police and fire chief in San Francisco. Mr. Sherman's occupation was verified by San Francisco City Directories as the manager of a cold storage warehouse, consistent with the recollections of local sources. There is no apparent documentation that William Sherman was formally associated with the police department or the fire department in either San Francisco or Saratoga. Source material for the information listed in Saratoga Heritage has not been retained.. Significance The residence clearly possesses quality in its architectural design that makes it eligible for the California Register of Historic Resources under Criterion 3. With further study of the building in its broader neighborhood context, it may be determined that it possesses a level of design in relation to the region that would make it eligible for listing in the National Register of Historic Places under Criterion C for architectural significance. The history of the property does not indicate a level of significance that would make it eligible for listing in the California Register under Criteria 1 or 2 or eligible for listing in the National Register under Criteria A or B for association with significant personages, events, or patterns of development. Continued from B12 References Page 2 Brainard, H. A. 1888 Map of Saratoga City Directories 1870 - 1968, City of San Jose (Saratoga included) City of Saratoga, Heritage Preservation Commission Saratoga's Heritage: A Survey of Historic Resources, January 1993. Cooper, Mrs. George (Louise Garrod) Telephone interview, February 3, 2003. County of Santa Clara Deeds and Official Records School Tax Assessment Records c 1930's Great Register of Voters, 1890 Cunningham, Florence R. 1967 Saratoga's First Hundred Years. Fresno, CA, Panorama West Book. Garrod, R. V. 1962 Saratoga Story. Published by the author, Saratoga, CA. Garrod, Vince Personal Interview, January 25, 2003. Munro -Fraser 1881 History of Santa Clara County, California. San Francisco: Alley, Bowen & Co. Peck, Willys Personal Interview, January 25, 2003 San Jose Mercury 1896 Sunshine, Fruit and Flowers. Alfred Eaton, San Jose. Sawyer, Eugene 1922 History of Santa Clara County, California. Los Angeles, Historic Record Company. Quito Rancho Plat, filed in the County Recorder's Office Book A of Patents: Page 112. DPR 523L(1/95) 72 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 7 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 X Continuation Update Detail of Front Porch Ionic Columns, from the Southeast Photo by K. Oosterhous J January 2003 Detail of Siding, Greek Key Frieze, and Leaded Glass Window, from the f f + + Northeast I• \ + ` Photograph by: K. Oosterhous January 2003 r �ti DPR 523L(1/95) 73 State of California-The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 8 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 X Continuation Update `# Photo of South Side, ', from the South r� Photograph by: K. Oosterhous January 2003 I �1w 4 x'f A S I i Detail of Palladium -._ Window, from the East �\ Photograph by: K. Oosterhous F January 2003 W MR DPR 523L(1/95) 74 State of California-The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 9 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 X Continuation Update Detail of Rear Facade showing Upper Level, I' . .� Y •cam f°• Enclosed Porch, and �• Sunroom, from the Southwest Z. �`. �• '� �;' + l Photograph by: .a 1: K. Oosterhous ;p January 2003 .r off ion . r Photo of North Side, 1 ' C from the Northwest Photograph by: W" K. Oosterhous January 2003 1 t4 7 DPR 523L(1/95) 75 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 10 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 x Continuation Update Photo of Detached ti x^ c'' �r Garage, from the Northeast � rF• .s Photograph by: K. Oosterhous January 2003 W { r — �F r.dt• Photo of Stable, from the Northwest Photograph by: [ * K. Oosterhous January 2003 ' •.-I. f w'1. DPR 523L(1/95) 76 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 11 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 X Continuation Update Photoof Detached Shed, from the Northwest Photograph by: r. K. Oosterhous January 2003 r F w ti t i Photo of Potting Shed, from the North (Front -+tia �1 �1.. � ` µms• ' of Secondary Residence is Visible) Photograph by: K. Oosterhous January 2003 ----- 7, .-. " DPR 523L(1/95) 77 State of California—The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# CONTINUATION SHEET Trinomial Page 12 of 12 Resource Name or#(Assigned by Recorder) 15095 Fruitvale Avenue, Saratoga Recorded By: Leslie Dill and April Halberstadt Date: 2-13-2003 x Continuation Update % ►+ yyt,u Detail of Front of + ; S , : �• �+" Secondary Residence, from the Northeast �y Photograph by: K. Oosterhous January 2003 1 n i •�: 1 . T Photo of Rearof Secondary Residence, lyys� from the West Photograph by: _ +r - K. Oosterhous January 2003 DPR 523L(1/95) 78 Recording Requested by: City Attorney City of Saratoga,California When Recorded,Mail to: Office of the City Clerk City of Saratoga 13777 Fruitvale Avenue Saratoga,CA 95070 Form per Gov't Code Section 27361.6 [SPACE ABOVE THIS LINE FOR RECORDER'S USE] MILLS ACT HISTORIC PROPERTY PRESERVATION AGREEMENT This Agreement,("Agreement"),is made and entered into this(Insert Date)by and between, Neeraj Gupta and Anisha Gupta("Owner"),Owner of the real property described below,and the City of Saratoga,California,a municipal corporation,("City"). City and Owner may be referred to herein individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement." A. Recitals. (1) California Government Code Section 50280, et seq. authorizes the City to enter into contracts with owners of qualified historical properties to provide for the use, maintenance, and restoration of historical properties so as to retain characteristics of historical significance. (2) Owner possesses fee title in and to(together with associated structures and improvements thereon) the real property described in Exhibit A to this Agreement and referenced herein as the Historic Property. The Historic Property is shown as Assessors'Parcel Number 397-19-010 on the 2014 Santa Clara County Assessors'Roll and is generally referenced by the following street address 15095 Fruitvale Avenue in the City of Saratoga, as of the Effective Date. (3) The Historic Property was designated by the City as a historic landmark by Ordinance No. (Insert No.) and the City has determined that this Agreement is necessary to allow the restoration, rehabilitation, and maintenance of the Historic Property. (4) City and Owner,for their mutual benefit,now desire to enter into this agreement both to protect and preserve the characteristics of historical significance of the Historic Property and to qualify the Historic Property for an assessment of valuation pursuant to Section 439.2 of the California Revenue and Taxation Code. The Resolution of the City Council approving this Agreement is attached hereto as Exhibit B. B. Agreement. City and Owner,in consideration of the mutual covenants and conditions set forth herein and the recitals set forth above, do hereby agree as follows: Page 1 of 16 79 (1) Term of Agreement. (a) This Agreement shall be effective and commence on the date recorded in the Santa Clara County Recorder's Office ("Effective Date") and shall remain in effect for a term of ten(10)years thereafter. (b) Each year on the anniversary of the Effective Date ("Renewal Date"), the term of the Agreement shall be extended by one year unless notice of non-renewal is served as provided herein. (c) In accordance with Government Code section 50282 if either Owner or City desire in any year not to renew the Agreement, that Party shall serve on the other Party written notice of non- renewal. Notice of non-renewal by City shall be filed at least sixty days prior to the Renewal Date. Notice of non-renewal by Owner shall be filed at least ninety prior to the Renewal Date. Either party may protest a notice of non-renewal. A notice of non-renewal may be withdrawn at any time prior to the Renewal Date by serving the other Party with a notice of withdrawal of the notice of non- renewal. If a Party serves and does not withdraw a notice of non-renewal the Agreement shall remain in effect for ten years from the next Renewal Date as stated in this contract. (2) Condition of Historic Property. The characteristics that contribute to the historic significance of the Historic Property and the condition of the Historic Property as of the Effective Date are documented in Exhibit C to this Agreement ("Baseline Conditions"). (3) Standards for Historical Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements, and restrictions: (a) Owner shall immediately implement the list of goals and general improvement plans for maintenance,restoration and rehabilitation of the Historic Property as set forth in Exhibit D to this Agreement("Restoration Plan") in order to bring the Historic Property into conformance with the rules and regulations of the Office of Historic Preservation of the California Department of Parks and Recreation,the Secretary of the Interior's Standards for Rehabilitation and the State of California's Historic Building Code(collectively,the"Applicable Rules"). Thereafter,Owner shall preserve and maintain the characteristics that contribute to the historic significance of the Historic Property. This shall include,but not be limited to,maintaining the Historic Property in good repair and conducting all use,maintenance,repair,restoration, and preservation in accordance with the Applicable Rules and all other City, State, and Federal laws. (b) Nothing in this Agreement shall be construed to prevent the ordinary maintenance or repair of any exterior architectural feature in or on the Historic Property that does not involve a change in design, material, or external appearance thereof. Nor does this Agreement prevent the construction, reconstruction, alteration, restoration, demolition, or removal of any such external architectural feature when the Community Development Director determines that such action is required for the public safety due to an unsafe or dangerous condition which cannot be rectified through the use of the California State Historic Building Code and when such architectural feature Page 2 of 16 80 can be replaced according to the standards described in subsection(a), above. (c) The California State Historic Building Code ("SHBC") provides alternative building regulations for the rehabilitation,preservation,restoration, or relocation of structures designated as Historic Properties. The SHBC shall be used in the City's building permit procedure for the Historic Property, except as otherwise provided in this agreement or the SHBC. Nothing in this Agreement shall be deemed to prevent any fire, building, health, or safety official from enforcing laws, ordinances,rules,regulations,and standards to protect the health,safety,welfare,and property of the Owner or occupants of the Historic Property or the public. (d) Owner shall maintain the Historic Property in a manner that does not block the view of the Historic Property from sites accessible to the public with any new structure,fence,shrubbery,or other landscaping. (4) Provision of Information. (a) Within thirty days of any request,Owner shall furnish City with any and all information requested by City relevant to this contract to determine compliance with the terms and provisions of this Agreement. (b) Owner shall keep and preserve,for at least ten years beyond the term of this Agreement, all records as may be necessary to determine the eligibility of the property involved, and Owner's compliance with the terms and provisions of this Agreement. These records shall include,but not be limited to photographs,blueprints,permits,historical and/or architectural review approvals. In the event the Historic Property is sold, the Owner of the property at the time of sale shall transfer all such records to the new Owner of the Historic Property. (c) Owner shall submit annually to the Community Development Director a report which shall specify all work completed during the preceding twelve months to comply with the requirements of this Agreement and report on such other items as may be specified by the Community Development Director. (d) Owner shall allow for periodic examinations,by prior appointment, of the interior and exterior of the Historic Property by representatives of the County Assessor, State Department of Parks and Recreation, State Board of Equalization, (collectively the"Interested Agencies") and/or the City. The Community Development Director shall determine when periodic examinations by the City may be necessary to determine the eligibility of the property involved, and to determine Owner's compliance with the terms and provisions of this Agreement. Examinations by representatives of the Interested Agencies shall be made as deemed necessary by those agencies. (5) Cancellation. (a) CITY, following a duly noticed public hearing as set forth in California Government Code Section 50285, may cancel this Agreement if it determines one or more of the following: Page 3 of 16 81 (i) Owner has breached any of the terms or conditions of this Agreement; (ii) Owner has allowed the Historic Property to deteriorate to the point that it no longer meets the standards of the Applicable Rules or no longer qualifies as a City of Saratoga historic landmark; (iii) Owner has allowed the property to deteriorate to the point that it no longer meets standards as provided for in Chapter 16 of the Saratoga City Code including,but are not limited to, the Uniform Housing Code, the Uniform Fire Code, and the Uniform Code for the Abatement of Dangerous Buildings; (iv) Owner has not complied with other local, state, or federal laws and regulations. (b) In the event of cancellation,OWNER shall be subject to payment of those cancellation fees set forth in California Government Code Sections 50280, et seq. (6) No Waiver of Breach. No waiver by City of any breach under this Agreement shall be deemed to be a waiver of any other subsequent breach. City does not waive any claim of breach by Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for under the terms of this Agreement or in the City's laws and regulations are available to the City. (7) Enforcement. In lieu of and/or in addition to any provisions to cancel the Agreement, City may specifically enforce, or enjoin the breach of the terms of this Agreement. In the event of a default by Owner City shall give written notice of the violation to Owner by registered or certified mail addressed to the address provided for notice in this Agreement. The violation shall be corrected to the reasonable satisfaction of City within thirty days of the date the notice is mailed. Where the violation cannot reasonably be cured within sixty days, actions to cure the violation shall be commenced within sixty days and pursued diligently to completion within a reasonable period of time to be determined by the City. If the violation is not timely cured then the City may, without further notice,declare a default and bring any action necessary to specifically enforce the obligations of Owner under this Agreement, apply to any state or federal court for injunctive relief or apply for such other relief as may be appropriate. The City's right to enforce this Agreement shall in no way limit or restrict its rights or legal remedies arising under other provisions of local, state, or federal law, including the historic preservation regulations under the City's municipal code. (8) Binding Effect of Agreement. (a) Owner hereby voluntarily subjects the Historic Property to the covenants,reservations, and restrictions as set forth in this Agreement. The Parties hereby declare their specific intent and agreement that all of the agreements, rights, covenants, reservations, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein,their heirs, Page 4 of 16 82 successors,legal representatives,assigns and all persons acquiring any part or portion of the Historic Property,whether by operation of law or in any manner pursuant to this Agreement. Each and every contract, deed, or other instrument hereinafter executed, covering, encumbering, or conveying the Historic Property,or any portion thereof,shall conclusively be held to have been executed,delivered, and accepted subject to the covenants, reservations, and restrictions expressed in this Agreement, regardless of whether such covenants, reservations, and restrictions are set forth in such contract, deed,or other instrument. Prior to sale of the Historic Property,Owner shall give notice to the City. (b) City and Owner hereby declare their understanding and intent that the burden of the covenants, reservations, and restrictions set forth herein touch and concern the land in that Owner has a legal interest in the Historic Property and this Agreement relates to and affects the use of the Historic Property. (c) City and Owner hereby further declare their understanding and intent that the benefit of such covenants, reservations, and restrictions touch and concern the land by enhancing and maintaining the historic characteristics and significance of the Historic Property for the benefit, which includes, but is not limited to the benefit to the public street named in the recitals to this Agreement, City, residents of City and of the State of California, and Owner. (9) Notice. (a) Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto. CITY: City of Saratoga Attn: City Clerk 13777 Fruitvale Avenue Saratoga, CA 95070 OWNER: Neeraj Gupta and Anisha Gupta 15095 Fruitvale Avenue Saratoga, CA 95070 (10)No Partnership or Joint Enterprise Created. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors,or assigns;nor shall such terms,provisions,or conditions cause them to be considered joint ventures or members of any joint enterprise. (11)Hold Harmless and Indemnification. Owner agrees to protect,defend,hold harmless and indemnify City,its City Council,commissions,officers,agents,and employees from and against any claim, injury, liability, loss, cost, and/or expense or damage, however same may be caused, including all costs and reasonable attorney's fees in providing a defense to any claim arising there Page 5 of 16 83 from for which Owner shall become legally liable arising from Owner's acts, errors, or omissions with respect to or in any way connected with the prosecution of the work performed by Owner pursuant to this Agreement. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, by reason of the conduct referenced in this Agreement regardless of whether City prepared, supplied, or approved any plans, specifications, other documents, or any proposed conduct relating to the Historic Property. (12)Attorneys' Fees. In the event legal proceedings are brought by any Party or Parties to enforce or restrain a violation of any of the covenants,reservations,or restrictions contained herein, or to determine the rights and duties of any Party hereunder,each party in the proceedings shall pay its own attorney's fees. (13)Recordation and Notice. No later than twenty(20) days after the parties execute and enter into this Agreement,City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Santa Clara. Owner shall provide written notice of this agreement to the Office of Historic Preservation of the Department of Parks and Recreation no later than six (6) months of entering into this Agreement and shall provide the City with a copy of such notice at the time it is filed. (14)Fees. The Community Development Director may assess and Owner shall pay such Mills Act Historic Property Contract fees for the administration of this Agreement as may be authorized from time to time by the City Council. (15) Severability. If any section, sentence, clause, or phrase of this Agreement is, for any reason,held to be invalid or unconstitutional by a decision of any court of competent jurisdiction,or by subsequent preemptive legislation,such decision shall not affect the validity and enforceability of the remaining provisions,or portions of this Agreement,and shall not be affected thereby. City and Owner hereby declare that each would have approved and accepted this Agreement, and each section, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional. (16)Integrated Agreement - Totality of Agreement. This Agreement embodies the agreement between City and Owner and its terms and conditions. No other understanding, agreements, or conversations, or otherwise, with any officer, agent, or employee of City prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Any such verbal agreement shall be considered as unofficial information and in no way binding upon City. All Exhibits to this Agreement are hereby incorporated and made a part of this Agreement. (17)Captions. The captions of the various sections,paragraphs and subparagraphs are for convenience only and shall not be considered or referred to in resolving questions of interpretation. Page 6 of 16 84 (18)Governing Statutes and Law. This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. (19)Amendments. This Agreement maybe amended,in whole or in part,only by a written recorded instrument executed by the parties hereto. IN WITNESS WHEREOF,CITY and OWNER have executed this Agreement on the day and year first written above. CITY OF SARATOGA, CALIFORNIA, a California municipal corporation JAMES LINDSAY CITY MANAGER Address: 13777 Fruitvale Avenue Saratoga, CA 95070 Telephone: (408) 868-1222 Fax Number: (408) 868-8555 ATTEST: CRYSTAL BOTHELIO CITY CLERK Approved as to Form: RICHARD TAYLOR CITY ATTORNEY OWNER [Notarized Signature(s)Required] By: By: Page 7 of 16 85 Name: Neeraj Gupta and Anisha Gupta Title: Property Owner Local Address: 15095 Fruitvale Avenue, Saratoga, CA 95070 Telephone: (408) 839-5875 Exhibit List Exhibit A—Legal Description of Historic Property Exhibit B—City Council Resolution Approving Agreement Exhibit C—Baseline Conditions of Historic Property Exhibit D—Restoration Plan Page 8 of 16 86 Exhibit A The Historic Property that is the subject of this Agreement is the real property described below including all structures and improvements thereon: All that certain real property situated in the City of Saratoga, County of Santa Clara, State of California, described as follows. BEGINNING AT A POINT IN THE CENTERLINE OF FRUITVALE AVENUE SAID POINT BEING THE NORTHEASTERLY CORNER OF THAT CERTAIN 10.048 ACRE PARCEL OF LAND CONVEYED BY MARCELLINE L. SHERMAN TO HOWARD L.BROOKS,ET UX,BY DEED DATED JULY 12, 1945 AND RECORDED JULY 20, 1945 IN BOOK 1275 OF OFFICIAL RECORDS, PAGE 277; THENCE ALONG THE CENTER LINE OF FRUITVALE AVENUE SOUTH 00 0I' EAST 175.62 FEET;THENCE LEAVING SAID CENTER LINE AND RUNNING PARALLEL WITH THE NORTHERLY LINE OF SAID 10.048 ACRE PARCEL OF LAND NORTH 890 38' WEST 493.49 FEET TO A POINT IN THE WESTERLY LINE OF SAID 10.048 ACRE PARCEL OF LAND NORTH 00 01' WEST 175.62 FEET TO THE NORTHWESTERLY CORNER THEREOF, THENCE ALONG THE NORTHERLY LINE OF SAID 10.048 ACRE PARCEL OF LAND SOUTH 890 38' EAST 493.49 FEET TO THE POINT OF BEGINNING AND BEING A PORTION OF THE SOUTHWEST 1/4 OF SECTION 7 TOWNSHIP 8 SOUTH, RANGE 1 WEST, M.D.B. &M. APN: 397-19-010 87 Exhibit B RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING 15095 FRUITVALE AVENUE (APN 397-19-010) PARTICIPATION IN THE MILLS ACT PROPERTY TAX ABATEMENT PROGRAM WHEREAS, the City of Saratoga City Council recognizes the importance of preserving historic resources in the community and the need to enhance and maintain the unique character of the historic resources; and WHEREAS, the City of Saratoga City Council has chosen to participate and support the Mills Act Property Tax Abatement Program according to California Constitutional Art. XIII-8 and California Government Code, Article 12, Sections 50280-50290 and California Revenue and Tax Code 439-439.4; and WHEREAS, the City of Saratoga City Council finds that participating in the Mills Act Property Tax Abatement Program is consistent with the City of Saratoga Heritage Preservation Code Chapter 13, and the General Plan Conservation Element CO.5.0 to "Protect historical and archeological values and significant geographic landmarks from destruction by development whenever possible" in that participating in the Mills Act will aid in the preservation of historic resources in the City; and WHEREAS,the property located at 15095 Fruitvale Avenue has been approved as a City designated Landmark and therefore the preservation of the property as a historic resource is of utmost importance; and WHEREAS, the property located at 15095 Fruitvale Avenue is the subject of a Mills Act contract between the City and the property owners. NOW,THEREFORE,BE IT RESOLVED by the City Council of City of Saratoga that it approves participation in the Mills Act Property Tax Abatement Program and subject of a Mills Act contract for the property located at 15095 Fruitvale Avenue The above and foregoing Resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the 17th day of September 2014 by the following vote: COUNCIL MEMBERS: AYES: NAYS: 88 ABSENT: ABSTAIN: SIGNED: ATTEST: EMILY LO CRYSTAL BOTHELIO MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA Saratoga, California Saratoga, California 89 Exhibit C 1. NAME OF PROPOSED MONUMENT: "Fair Oaks"/Caswell House 2. ADDRESS: 15095 Fruitvale Avenue, Saratoga, CA 95070 3. ASSESSOR'S PARCEL NUMBER: 397-19-010 4. COMPLETE LEGAL DESCRIPTION: BEGINNING AT A POINT IN THE CENTERLINE OF FRUITVALE AVENUE SAID POINT BEING THE NORTHEASTERLY CORNER OF THAT CERTAIN 10.048 ACRE PARCEL OF LAND CONVEYED BY MARCELLINE L. SHERMAN TO HOWARD L.BROOKS,ET UX,BY DEED DATED JULY 12, 1945 AND RECORDED JULY 20, 1945 IN BOOK 1275 OF OFFICIAL RECORDS, PAGE 277; THENCE ALONG THE CENTER LINE OF FRUITVALE AVENUE SOUTH 00 01' EAST 175.62 FEET; THENCE LEAVING SAID CENTER LINE AND RUNNING PARALLEL WITH THE NORTHERLY LINE OF SAID 10.048 ACRE PARCEL OF LAND NORTH 890 38'WEST 493.49 FEET TO A POINT IN THE WESTERLY LINE OF SAID 10.048 ACRE PARCEL OF LAND NORTH 00 01' WEST 175.62 FEET TO THE NORTHWESTERLY CORNER THEREOF, THENCE ALONG THE NORTHERLY LINE OF SAID 10.048 ACRE PARCEL OF LAND SOUTH 890 38' EAST 493.49 FEET TO THE POINT OF BEGINNING AND BEING A PORTION OF THE SOUTHWEST 1/4 OF SECTION 7 TOWNSHIP 8 SOUTH, RANGE 1 WEST, M.D.B. & M. 5. RANGE OF ADDRESSES: 15095 Fruitvale Avenue 6. PRESENT OWNERS: Neeraj Gupta and Anisha Gupta 7. OWNERSHIP: Private 8. PRESENT AND ORIGINAL USE: Single Family Residential 9. ARCHITECTURAL STYLE: Neoclassical Revival with some Prairie Style Influences. 10. PRESENT PHYSICAL DESCRIPTION: This wood-frame residence is an excellent example of Classical Revival architecture with some Prairie Style influences.Built in 1906, it has a compact,basically rectangular footprint with some projecting full-height bays, and features a complex roof form with both hipped and gabled roofs. The house is two stories set over a raised,walkout basement. Distinctive Classical Revival details include the Greek key frieze, Ionic porch columns, leaded glass windows, and Palladian windows at the front portion of the house. A sunroom was added in the 1940s/I950s. Other alterations include a new second story addition within the original footprint, the enclosure of the recessed rear 90 porch, and the addition of windows. The property underwent a substantial and complete restoration that was completed in 2005 by prominent local builder Mark DeMattei. The work was done to preserve the classical style and feel of the home. All changes were made in keeping with the original design of the house, did not impact the integrity of the historic resource and were compatible with the significant character of the residence. The property was the subject of a 2003 evaluation by the Dill Design Group. 11. CONSTRUCTION DATE: 1906 12. ARCHITECT,DESIGNER, OR ENGINEER: Wolfe &McKenzie 13. CONTRACTOR/BUILDER: Unknown 14. PHOTOGRAPHS: Included in DPR523A 15. CONDITION: Excellent with its age. Estimated maintenance and preservation costs are $500,000 over the course of ten years.Foundation,roof,decking,windows,wood siding and trim require ongoing maintenance with semi-annual painting. Period woodwork inside and out requires annual treatment and repairs. 16. ALTERATIONS: The house was remodeled in 2005 which included some interior modifications, some repairs on the exterior, and some exterior modifications. Exterior repairs included the replacement of missing balusters at the front portico, repair of the existing brick chimney caps,addition of a small metal balcony with spiral stair off the dining room,replacement of a modern bay window with a more traditionally detailing bay window on the north side elevation,addition of shed dormers at the rear roof,enlargement of the rear nook with the replacement of existing windows there, addition of a rear deck, addition of doors and windows on the south side elevation, and modification of the rear of the house form,including the removal of some original material,some added material,and a change of the rear entry configuration. 17. THREATS TO THE SITE: The site is located on Fruitvale Avenue and is located in an area where homes have been demolished and rebuilt. 18. STATEMENT OF SIGNIFICANCE: San Francisco residents William and Marcelline Sherman built"Fair Oaks"just after the 1906 earthquake. Mr. Sherman was the manager of the Merchants Ice & Cold Storage Company in San Francisco. The property is within the original boundaries of the Quito Rancho. During December 1941, a carriage house on the property was used to house soldiers from Ft. Ord in Monterey County. Marcelline Sherman served on the Saratoga School Board for many years. In 1945, she sold the property to Howard and Kathleen Brooks who sold the main house on a two-acre parcel to the Caswell family,who lived in the house from 1952 until about 1982. The house is also known as"The Caswell House"for the Caswell family who are still considered notable within Saratoga for their participation in the local art and music community. Many Saratoga residents have paintings 91 executed by Helen Caswell during her long career as a portrait painter. A stained glass window she designed appears in the Sebastopol United Methodist Church. Many of her illustrations appear in more than a dozen books,primarily religious stories for children. Less known but also important are Dwight Caswell's significant contributions to the telecommunications industry. The Caswell children were noted for their interest in musical theater and in music. Christopher Caswell toured internationally with musician Robin Williamson and had recorded a number of albums of traditional and Celtic music, and was an instrument maker specializing in Celtic harps. The house was featured as a Decorator Showcase House at one time,when it was renovated and opened for tours to benefit the San Jose Symphony in the early 1980s. Fair Oaks is listed on the Saratoga Heritage Resource Inventory,included as a part of HP-88-01. It qualified under Criteria(a),(b),and(c). Criteria(a)states the property exemplifies and reflects special elements of the cultural,social,economic,aesthetic,and architectural history of Saratoga. Criteria(b) states the property is identified with persons significant in local history. Criteria(c) states the property embodies distinctive characteristics of the Prairie and Neoclassical Revival styles, type and period. Fair Oaks also appears eligible for the California Register of Historic Resources under Criterion (3), as the house embodies the distinctive characteristics of the Prairie/Neoclassical house-type within Saratoga's City of Homes period, and represents the work of master architects Wolf& McKenzie. 19. SOURCES: Department of Parks and Recreation Primary Record for 15095 Fruitvale Avenue which is part of the City of Saratoga Heritage Resource Inventory 20. PREPARER: Christopher Riordan, City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 92 Exhibit D Year 1: Year 5: Repair Front Door Entrance ($350) Paint Interior of Home and Kitchen Clean exterior of home with hot water to Cabinetry($40,045) remove mold, etc. ($4,710) Restore/Maintain interior and exterior stone Paint Exterior of Home ($58,700) and grout($8,729) Restore/Maintain interior and exterior stone Interior Door Maintenance—Twice a year and grout($8,729) (Totaling: $3,600) Interior Door Maintenance—Twice a year Estimated Cost: $52,374 (Totaling: $3,600) Inspect/Replace glazing on all windows with Year 6: failed seal ($2,347) Interior Door Maintenance—Twice a year Estimated Cost: $82,036 (Totaling: $3,600) Restore/Maintain interior and exterior stone Year 2: and grout($8,729) Paint interior of Home and Kitchen Clean moss and debris from all roof surfaces Cabinetry($40,045) ($800) Restore/Maintain interior and exterior stone Clean/Inspect/Repair all gutter and and grout($8,729) downspouts ($2,356) Interior Door Maintenance—Twice a year Inspect/Replace glazing on all windows with (Totaling: $3,600) failed seal ($2,347) Estimated Cost: $52,374 Estimated Cost: $17,832 Year 3: Year 7: Restore/Maintain interior and exterior stone Interior Door Maintenance—Twice a year and grout($8,729) (Totaling: $3,600) Replace worn"Trex" decking ($14,654) Restore/Maintain interior and exterior stone Refinish hardwood floors ($12,054) and grout($8,729) Clean/Inspect/Repair all gutter and Paint exterior of home ($58,700) downspouts ($2,356) Estimated Cost: $71,029 Clean moss and debris from all roof surfaces ($800) Interior Door Maintenance—Twice a year Year 8: (Totaling: $3,600) Refinish Hardwood Floors ($12,054) Estimated Cost: $42,193 Paint interior of home and kitchen cabinetry ($40,045) Year 4: Interior Door Maintenance—Twice a year Paint Exterior of Home ($58,700) (Totaling: $3,600) Restore/Maintain interior and exterior stone Restore/Maintain interior and exterior stone and grout($8,729) and grout($8,729) Interior Door Maintenance—Twice a year Estimated Cost: $64,428 (Totaling: $3,600) Estimated Cost: $71,029 93 Year 9: Year 10: Interior Door Maintenance—Twice a year Interior Door Maintenance—Twice a year (Totaling: $3,600) (Totaling: $3,600) Restore/Maintain interior and exterior stone Paint exterior of home ($58,700) and grout($8,729) Restore/Maintain interior and exterior stone moss and debris from all roof surfaces and grout($8,729) ($800) Estimated Cost: $71,029 Clean/Inspect/Repair all gutter and downspouts ($2,356) Inspect/Replace glazing on all windows with Failed seals ($2,347) Estimated Cost: $17,029 94