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Home My WebLink About09-03-2014 City Council minutes MINUTES WEDNESDAY, SEPTEMBER 3, 2014 ( SARATOGA CITY COUNCIL SPECIAL MEETING �✓ At 6:00 p.m., the Saratoga City Council held a Joint Meeting with the Saratoga Area Senior Coordinating Council in the Administrative Conference Room at Saratoga City Flail at 13777 Fruitvale Avenue. SARATOGA CITY COUNCIL REGULAR MEETING Mayor Lo called the meeting to order at 7:05 p.m. and led the Pledge of Allegiance. PLEDGE OF ALLEGIANCE NOTICE OF TELECONFERENCE LOCATION Mayor Lo announced that Council Member Page would be participating in the meeting by teleconference from the West Bonaventure Hotel in Los Angeles. She confirmed that the teleconference location had been identified in the notice and agenda for this meeting. City Clerk Crystal Bothelio confirmed that Council Member Page could hear her,the proceedings thus far,that he had a copy of the agenda, that a copy of the agenda was posted at his location, and that the public could access his location. The City Clerk also asked if any member of the public was in attendance at the teleconference location. Council Member Page responded that there was no one from the public at his location. TELECONFERENCE LOCATION: WESTIN BONAVENTURE HOTEL& SUITES 404 SOUTH FIGUEROA STREET LOS ANGELES, CA 90071 ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members Manny Cappello, Chuck Page (participating by teleconference), Jill Hunter ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director Michael Taylor, Recreation and Facilities Director Adam Henig, Recreation Supervisor Christopher Riordan, Senior Planner Brian Babcock, Administrative Analyst I 1 REPORT OF CITY CLERK ON POSTING OF AGENDA The City Clerk reported that the agenda for this meeting was properly posted on August 28, 2014. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Vinay Khanna expressed his thanks to the City for responding quickly to a pothole on Sobey Road. Cheriel Jensen addressed the City Council about recent Vector Control spraying for mosquitos in Saratoga and requested that the City opt out of the Vector Control program. Oral Communications- Council Direction to Staff None Communications from Boards and Commissions Lisa Huening, President of the Saratoga Area Senior Coordinating Council (SASCC), provided an overview of the City Council's joint meeting with SASCC. She also announced that SASCC will be holding a Health Expo on October 18, 2014 from 10:00 a.m. to 1:00 p.m. at West Valley College. More information is available on the SASCC website at http://www.sascc.or 11 / Council Direction to Staff None ANNOUNCEMENTS Council Member Hunter shared that Heritage Day will be on October 4,2014. The event will include a tour of historic homes, historic characters interacting with the public, and a variety of activities at the Saratoga History Museum. Vice Mayor Miller shared that there are numerous programs for all ages and interests in the City of Saratoga's Recreation Activity Guide, including a break dancing class. The City's newsletter,the Saratogan,can also be found in the Recreation Activity Guide. The current issue includes a lot of great information about the City. Vice Mayor Miller announced that September is Rail Safety Month. September is also part of soccer season. Consequently, Vice Mayor Miller encouraged people to be careful when crossing railroads from the parking area at Congress Springs Park to the soccer fields. Vice Mayor Miller also announced that the Silicon Valley Turkey Trot is coming up on Thanksgiving Day. The City is hoping to win the Mayor's Cup for the fourth year in a row, so Vice Mayor Miller urged all the Council Members, Planning Commissioners, and staff to sign up. The public can also sign up at http://svturkeytrot.com/. 2 Mayor Lo shared that there are a lot of activities taking place this weekend. On September 6, 2014 in the morning, the Library will be holding an event to break the Guinness World Record for most people balancing a book on their head. The attempt to break the world record will take place at 9:00 a.m. Additionally,the Chamber of Commerce will be holding an event called, Brews and Blues, at Wildwood Park in the afternoon. On Sunday, September 7, there will be a Mid-Autumn Festival at the Saratoga History Museum. The event will include a number of activities, including moon cake tasting. CEREMONIAL ITEMS 1. Proclamation Declaring September 2014 as Library Card Sign-Up Month in the City of Saratoga Recommended action: Present the proclamation declaring September 2014 as Library Card Sign-Up Month in the City of Saratoga. Mayor Lo read and presented the proclamation to Santa Clara County Librarian Nancy Howe, Saratoga Community Librarian Allison Lew, Adult Services Librarian Lisa Liu, Supervising Librarian of Adult and Teen Services Annapurna Dandu, Library Commission Jill Whitcomb, and Friends of the Saratoga Libraries Board Member Susan Freeman. 2. Proclamation Declaring September 2014 as Emergency Preparedness Month Recommended action: Present the proclamation declaring the month of September 2014 as Emergency ( Preparedness Month in the City of Saratoga. Mayor Lo read and presented the proclamation to Saratoga Fire Protection District Commissioner David Moyles, Santa Clara County Fire Department Assistant Chief Don Jarvis, Spring Valley Volunteer Fire Department Assistant Chief and Santa Clara County FireSafe Council President Jerry Serpa, Santa Clara County FireSafe Council Board of Directors Member Gary Sanchez, and Santa Clara County FireSafe Council Saratoga Area Manager Patty Ciesla. SPECIAL PRESENTATIONS 3. Special Presentation by the FireSafe Council on the Pierce Road Defensible Firebreak Project Recommended action: Receive presentation from the Santa Clara County FireSafe Council on a Pacific Gas & Electric (PG&E)grant funded project to conduct a defensible firebreak project in the City of Saratoga. Patty Ciesla, Saratoga Area Manager for the Santa Clara County FireSafe Council, provided a presentation on the project. Mayor Lo invited public comment on the item. No one requested to speak. 3 Vice Mayor Miller requested that informational signage with a URL to additional information be placed at the project location so that community members can find information about the project. CONSENT CALENDAR 4. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on August 20, 2014. CAPPELLO/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON AUGUST 20,2014. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 8/19/2014 Period 2 8/26/2014 Period 2 CAPPELLO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 8/19/2014 PERIOD 2; AND 8/26/2014 PERIOD 2. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 6. A Zoning Amendment to add the Planned-Combined Zoning District(P-C)to an existing site at 19700 Prospect Road (2nd Reading). Recommended action: Waive the second reading and adopt the attached ordinance to add the Planned- Combined Zoning District(P-C) at 19700 Prospect Road. ORDINANCE NO. 317 CAPPELLO/MILLER MOVED TO WAIVE THE SECOND READING AND ADOPT THE ATTACHED ORDINANCE TO ADD THE PLANNED- COMBINED ZONING DISTRICT (P-C)AT 19700 PROSPECT ROAD. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 7. Wildwood Park Pedestrian Bridge Renovation—Notice of Completion Recommended action: Move to accept the Wildwood Park Pedestrian Bridge Renovation Project as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. Vice Mayor Miller removed this item from the Consent Calendar to request additional information. 4 Mayor Lo invited public comment on the item. No one requested to speak. Cr' MILLER/CAPPELLO MOVED TO ACCEPT THE WILDWOOD PARK PEDESTRIAN BRIDGE RENOVATION PROJECT AS COMPLETE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 8. Increase City Manager's Authority for the Saratoga Creek Spill Abatement Project Recommended action: Approve an increase in City Manager's Authority to execute contracts for the Creek Spill Emergency abatement by an additional $1,700 to a total of$51,700. CAPPELLO/MILLER MOVED TO APPROVE AN INCREASE IN CITY MANAGER'S AUTHORITY TO EXECUTE CONTRACTS FOR THE CREEK SPILL EMERGENCY ABATEMENT BY AN ADDITIONAL $1,700 TO A TOTAL OF $51,700. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 9. Declaration of Surplus Equipment and Authorization of Disposal Recommended action: Move to declare seven pieces of equipment as surplus and authorize their disposal. CAPPELLO/MILLER MOVED TO DECLARE SEVEN PIECES OF EQUIPMENT AS SURPLUS AND AUTHORIZE THEIR DISPOSAL. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 10. Authorization to Purchase 2015 BOMAG B W 120AD Vibrating Roller Recommended action: Authorize the purchase of a 2015 BOMAG Vibrating Roller in the amount of $39,998.75 from RGW Equipment Sales of Livermore. CAPPELLO/MILLER MOVED TO AUTHORIZE THE PURCHASE OF A 2015 BOMAG VIBRATING ROLLER IN THE AMOUNT OF $39,998.75 FROM RGW EQUIPMENT SALES OF LIVERMORE. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. PUBLIC HEARINGS 11. GPA14-0003 /General Plan Amendment for 16 parcels on Mount Eden Road Recommended action: 1.Conduct a public hearing. 2.Adopt the resolution approving a General Plan Land Use Amendment from Hillside ` Open Space to Residential Hillside Conservation for 16 parcels totaling approximately 46 acres located on Mount Eden Road. 5 Christopher Riordan, Senior Planner in the Community Development Department, presented the staff report. Mayor Lo invited public comment on the item. w The following person requested to speak: Cheriel Jensen No one else requested to speak. RESOLUTION NO. 14-058 CAPPELLO/PAGE MOVED TO ADOPT THE RESOLUTION APPROVING A GENERAL PLAN LAND USE AMENDMENT FROM HILLSIDE OPEN SPACE TO RESIDENTIAL HILLSIDE CONSERVATION FOR 16 PARCELS TOTALING APPROXIMATELY 46 ACRES LOCATED ON MOUNT EDEN ROAD. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES:NONE. ABSTAIN: NONE. ABSENT: NONE. OLD BUSINESS None NEW BUSINESS C 12. Quarry Park Phase 1 - Design Contract �r Recommended action: 1. Authorize City Manager to enter into Independent Contractor Agreement with Placeworks for Quarry Park Phase 1 design services in the amount of$93,105. 2. Authorize the City Manager to approve unanticipated additional costs up to 10% of the contract amount($9,310) as a project contingency. Public Works Director John Cherbone presented the staff report. Mayor Lo invited public comment. No one requested to speak. MILLER/HUNTER MOVED TO AUTHORIZE THE CITY MANAGER TO: ENTER INTO INDEPENDENT CONTRACTOR AGREEMENT WITH PLACEWORKS FOR QUARRY PARK PHASE 1 DESIGN SERVICES IN THE AMOUNT OF$93,105; AND APPROVE UNANTICIPATED ADDITIONAL COSTS UP TO 10%OF THE CONTRACT AMOUNT ($9,310) AS A PROJECT CONTINGENCY. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. L 6 ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo West Valley Mayors and Managers Association—at the October meeting, the group will be selecting the West Valley representative to the Valley Transportation Authority (VTA) Board. Nomination papers will be sent later this month. During the September meeting, the group also discussed how each city is progressing on their respective Housing Elements. Saratoga was the first city to submit its Housing Element to the State for review. Vice Mayor Howard Miller No report Council Member Manny Cappello Saratoga Ministerial Association—the next meeting is scheduled for September 17, 2014. Council Member Chuck Page No report Council Member Jill Hunter KSAR Community Access TV Board—the Board has been discussing potential use of PEG funds and will be meeting with a representative of Morgan Stanley and another investment group to consider options for investing KSAR funds. Additionally, the Board has been making plans for the upcoming West Valley College bond-funded renovations. Renovations to the KSAR studio are expected. [ Santa Clara Valley Water District Commission—there is a tour of reclaimed water areas ♦/ on September 11, 2014. The Council is invited to attend. Saratoga Historical Foundation—the recent Estate Sale produced $6,000 in revenue for the Foundation. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT Miller/Cappello moved to adjourn at 9:10 p.m. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES:NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully yssubmitted: C Bothelio, City Clerk O City of Saratoga 7