HomeMy WebLinkAbout12-03-2014 City Council Minutes MINUTES
WEDNESDAY, DECEMBER 3, 2014
SARATOGA CITY COUNCIL SPECIAL MEETING
The City Council held a Study Session Meeting at 6:00 p.m. on Council Norms in the
Administrative Conference Room at City Hall at 13777 Fruitvale Avenue.
SARATOGA CITY COUNCIL REGULAR MEETING
Mayor Miller called the Regular Meeting to order at 7:03 p.m. in the Civic Theater at 13777
Fruitvale Avenue and led the Pledge of Allegiance.
ROLL CALL
PRESENT Mayor Howard Miller,Vice Mayor Manny Cappello, Council
Members Emily Lo, Mary-Lynne Bemald, Rishi Kumar
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Debbie Bretschneider, Deputy City Clerk
Brian Babcock,Administrative Analyst I
Anthony McFarlane,Accounting Manager
REPORT OF CITY CLERK ON POSTING OF AGENDA
Deputy City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly
posted on November 26, 2014.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Chuck Page, former Council Member, spoke about the attempts by Saratoga to receive its fair
share of Tax Equity Allocations (TEA) taxes. He shared that he spoke with State Board of
Equalization Director Fiona Ma about TEA and she was open to working with the City on this
problem.
Trish Cypher brought Urbanized Maps from MTC to share with the Council. She pointed out that
these maps do not have City boundaries on them and that they are regional in their approach.
City Manager James Lindsay asked Trish to email the maps to him so that he could share them
with the Council.
Oral Communications - Council Direction to Staff
None
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Communications from Boards and Commissions
None
Council Direction to Staff
None
ANNOUNCEMENTS
Council Member Lo announced that Senator Beall is holding a Transportation Town Hall
meeting on Thursday, December 4, 2014 in the morning.
Mayor Miller shared the Saratoga Recreation Guide and highlighted the Karate classes of John
Chang,who was honored with a commendation on December 3, 2014.
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
I. City Council Meeting Minutes
Recommended action:
Approve the City Council minutes for the Special and Regular City Council Meeting on
November 19, 2014.
CAPPELLO/LO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE
SPECIAL AND REGULAR CITY COUNCIL MEETING ON NOVEMBER 19,2014.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
2. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment cycles:
11/18/2014 Period 5
11/25/2014 Period 5
CAPPELLO/LO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 11/18/2014 PERIOD 5
AND 11/25/2014 PERIOD 5. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
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3. Housing Element Implementation Ordinance
Recommended action:
Waive the second reading and adopt the proposed ordinance.
This item was removed from the Consent Calendar for public comment.
The following person requested to speak:
Trish Cypher
No one else requested to speak.
CAPPELLO/KUMAR MOVED TO CONTINUE ITEM 3: HOUSING ELEMENT
IMPLEMENTATION ORDINANCE TO DATE CERTAIN OF DECEMBER 17,2014.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO,BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
4. Development Impact Fee Report
Recommended action:
Review and accept the annual AB 1600 Development Impact Fee report for the year ended
June 30, 2014.
This item was removed from the Consent Calendar for public comment.
The following person requested to speak:
Trish Cypher
No one else requested to speak.
LO/BERNALD MOVED TO ACCEPT THE ANNUAL AB1600 DEVELOPMENT
IMPACT FEE REPORT FOR THE YEAR ENDED JUNE 30,2014. MOTION
PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR.NOES:NONE.
ABSTAIN: NONE. ABSENT: NONE.
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
5. Provide Direction on Fiscal Year 2015/16 Community Event Grant Program and Street
Closure Grant Process
Recommended action:
Provide direction on the amount of funding and proposed timeline for the 2015/16
Community Event Grant Program, along with direction on the process for awarding the
Street Closure Grant.
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Brian Babcock, Administrative Analyst I, presented the staff report.
Mayor Miller invited public comment on the item.
•
No one requested to speak.
CAPPELLO/BERNALD MOVED BUDGET $25,000 TO THE COMMUNITY EVENT
GRANT PROGRAM AND $10,000 FOR THE STREET CLOSURE GRANT FOR
FISCAL YEAR 2015/16; CONSOLIDATE THE APPLICATION PROCESS FOR THE
STREET CLOSURE GRANT WITH THE COMMUNITY EVENT GRANT
PROGRAM; DIRECTED STAFF TO PROCEED WITH THE RECOMMENDED
APPLICATION TIMELINE. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN:NONE. ABSENT: NONE.
6. Spring 2015 Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
Brian Babcock, Administrative Analyst I, presented the staff report and asked for Council
input on the Spring Issue of The Saratogan.
Vice Mayor Cappello suggested adding an article on CERT.
Council Member Bemald suggested an article on safety in schools.
Council Member Lo requested information on a central place to receive access on cyber
bullying and other school issues and on how to contact the authorities.
Brian Babcock noted a new page on the City website with information on safety:
www.Saratoga.ca.us/stayinusafe.
Council Member Kumar suggested that the issues of The Saratogan on the City website be
searchable and asked staff to research different mechanisms to distribute The Saratogan.
Mayor Miller invited public comment on the item.
The following person requested to speak:
Trish Cypher
No one else requested to speak.
7. Review of City Council Agency & Ad Hoc Committees
Recommended action:
Review the list of agencies and committees and provide direction on any changes to staff.
Deputy City Clerk Debbie Bretschneider presented the staff report.
Mayor Miller invited public comment on the item.
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The following person requested to speak:
Trish Cypher
No one else requested to speak.
BERNALD/CAPPELLO MOVED TO REMOVE ALL ADHOC COMMITTEES,NOT
INCLUDING THE FINANCE COMMITTEE, AND THE POSTAL LIAISON FROM
THE LIST OF ASSIGNMENTS; COMBINE DESTINATION SARATOGA WITH
THE CHAMBER OF COMMERCE ASSIGNMENT; AND REMOVE SANTA
CLARA VALLEY WATER DISTRICT WEST VALLEY FLOOD CONTROL
ADVISORY COMMITTEE. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Council asked staff to email to Council an Updated list of the City Council Agency& Ad
Hoc Committees, to research why the Santa Clara County Expressway Plan 2040 only has a
primary assignment, and to add descriptions and meeting times of the City Council Agency
&Ad Hoc Committees on the City's website.
8. 2015 City Council Meeting Schedule
Recommended action:
Provide direction to staff on the 2015 City Council Meeting schedule.
Deputy City Clerk Debbie Bretschneider presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
LO/BERNALD MOVED TO CANCEL THE JANUARY 7,2015 COUNCIL MEETING;
ADD A JOINT STUDY SESSION WITH THE PLANNING COMMISSION AND
HERITAGE PRESERVATION COMMISSION ON ARCHITECTURE STANDARDS
FOR SARATOGA ON APRIL 29, 2015; CANCEL THE LAST MEETING IN JULY
AND THE FIRST MEETING IN AUGUST FOR A COUNCIL SUMMER RECESS;
AND COMBINE THE COUNCIL REORGANIZTION MEETING WITH THE FIRST
REGULAR COUNCIL MEETING IN DECEMBER. MOTION PASSED. AYES:
MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
Council Finance Committee—during the last meeting, a Finance Committee Agenda planner was
created for the calendar year, including work plan priorities.
Vice Mayor Manny Cappello
Saratoga Ministerial Association—the yearly multi-denominational Thanksgiving service was
very moving and it was an honor to be asked to speak at the service.
Council Member Emily Lo
No report
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CITY COUNCIL ITEMS
Council Member Kumar requested a Capitol Improvement Program (CIP) project at the
intersection of Cox and Saratoga/Sunnyvale. This intersection does not have a dedicated left turn
lane and this is creating a problem with traffic and pedestrians.
Mayor Miller requested that staff bring a report on any studies of that intersection to the Council
on next Council meeting.
CITY MANAGER'S REPORT
City Manager James Lindsay reported that there will be adjustments to commission liaisons
assignments. Adam Henig, Recreation Supervisor, has been attending the KSAR Board meetings
as the City Manager's representative. Brian Babcock, Administrative Analyst I, has been the
Library Commission Liaison. These roles will be swapped starting in January 2015.
ADJOURNMENT
Mayor Miller adjourned the meeting at 9:19 p.m.
Minutes respectfully submitted:
/
Des(Bretschneider, Deputy City Clerk
City of Saratoga
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