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HomeMy WebLinkAbout12-02-2014 City Council Reorganization Packet of 5 A Rq T AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL CITY COUNCIL REORGANIZATION 1956 DECEMBER 2, 2014 SPECIAL MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS — 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was properly posted on November 26, 2014. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3)minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Announcements Ceremonial Items 1. Commendation for Chang Tai Do Karate&Fitness Recommended action: Present the commendation recognizing Chang Tai Do Karate&Fitness. NEW BUSINESS 2. Declaration of Results of November 4,2014 General Municipal Election Recommended action: Adopt resolution declaring the results of the November 4, 2014 General Municipal Election. 3. Recognition of Council Members Chuck Page and Jill Hunter Recommended action: Present commendations recognizing the service of Council Members Chuck Page and Jill Hunter. Hear remarks from outgoing Council Members, City Council, and public. 1 4. Oath of Office for Newly Elected Council Members Recommended action: City Clerk or designee to administer the Oath of Office to newly elected Council Members. Hear remarks from new Council Members, City Council, and public. 5. Reorganization of City Council Recommended action: Appoint Mayor and Vice Mayor: 1) City Clerk declares the offices of Mayor and Vice Mayor to be vacant; 2) Nomination of the Mayor; 3) Administer Oath of Office to New Mayor; 4) Hear remarks from new Mayor, City Council, and public; 5) Nomination of the Vice Mayor; 6) Administer Oath of Office to New Vice Mayor; and 7) Hear remarks from new Vice Mayor, City Council, and public. ADJOURNMENT TO CIVIC THEATER LOBBY FOR RECEPTION In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on November 26, 2014 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.sarahqga.ca.us. Signed this 26th day of November 2014 at Saratoga, California. Crystal Bothelio, City Clerk 2 *C' ",/ SAgSARATOGA CITY COUNCIL 41FORN MEETING DATE: December 2, 2014 DEPARTMENT: City Manager PREPARED BY: Debbie Bretschneider, Deputy City Clerk SUBJECT: Commendation for Chang Tai Do Karate & Fitness RECOMMENDED ACTION: Present the commendation recognizing Chang Tai Do Karate &Fitness. BACKGROUND: John Chang and his business, Chang Tai Do, have been teaching Martial Arts at the Saratoga Recreation Center for eleven years. The attached commendation recognizes the contributions of John Chang and Chang Tai Do to Saratoga. ATTACHMENTS: Attachment A—Commendation for Chang Tai Do Karate &Fitness COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING CHANG TAI DO KARATE & FITNESS WHEREAS, in 2003, John Chang founded Chang Tai Do Karate &Fitness, Inc. to teach karate, self-defense, wrestling, and weapons to students that range in age from four-year-olds to adults; and WHEREAS, the Joan Pisani Community Center in Saratoga was one of the first places that John started teaching in 2003, with hundreds of students rotating through the classes since then; and WHEREAS, Kancho John Chang has actively practiced Martial Arts for over twenty-five years and has studied many styles, including Kung Fu, Judo, Tae Kwon Do, Wrestling, Wing Chun, and Karate; and WHEREAS, John spent thirteen years competing in local, state, national, and international Martial Arts tournaments that have earned him numerous first place victories and he is currently a 4th Degree Black Belt in Shotokan Karate; and WHEREAS, with the assistance of the Recreation Center staff, Chang Tai Do has hosted several tournaments in multiple levels of Kata, Kumite, and weapons in both individual and team levels; and WHEREAS, Chang Tai Do has participated in the Joan Pisani Community Center's Open House events and has performed demonstrations of their classes; and WHEREAS, John Chang believes that teaching Martial Arts in the community will help build a safer, healthier, and better environment for the community. NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Saratoga does hereby extend its sincere appreciation and gratitude to John Chang and his Chang Tai Do Karate &Fitness for the long and continued relationship with Saratoga over the past eleven years. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 2nd day of December 2014. Emily Lo, Mayor City of Saratoga *c' ",/ SAgSARATOGA CITY COUNCIL 41FORN MEETING DATE: December 2, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: Declaration of Results of November 4, 2014 General Municipal Election RECOMMENDED ACTION: Adopt resolution declaring the results of the November 4, 2014 General Municipal Election. BACKGROUND: After each election, election officials must conduct an official canvass of returns. Saratoga consolidates its elections with Santa Clara County. Consequently, the Santa Clara County Registrar of Voters is responsible for conducting the official canvass of returns. The canvass of returns includes: - Verification of signatures on ballots; - Processing vote-by-mail ballots not counted in the semifinal official canvass of the vote, counting votes for write-in candidates; - Inspection of materials and supplies returned by poll workers; - Reconciling number of ballots counted, spoiled, canceled, or invalid with number of votes counted, including vote-by-mail and provisional ballots; - Reproducing damaged ballots, if necessary; - Manually counting ballots cast in one percent of precincts, which are chosen at random by the elections official; and - Reporting final results of the election. Per State law, the Santa Clara County Registrar of Voters has 28 days after the election to complete the canvass of returns. For the November 4, 2014 General Municipal Election, the deadline for the canvass of returns is December 2, 2014. Following completion of the canvass of returns and no later than the first regular meeting following the canvass, the City Clerk must present the official election results and certificate of election results to the City Council. The City Council must then adopt a resolution declaring the results of the election and install the newly elected members of the City Council. Due to the timing of the Saratoga City Council Reorganization and time permitted for canvass of returns, the final election results will be presented to the City Council at the December 2, 2014 Special Meeting. ATTACHMENTS: Attachment A—Resolution Declaring Results of November 4, 2014 General Municipal Election RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 4,2014 AND DECLARING THE RESULT AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Saratoga, California on Tuesday,November 4, 2014, as required by State law; and WHEREAS, notice of the election was given in time, form, and manner as provided by law; voting precincts were property established; election officials were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provision of the Elections Code of the State of California; and WHEREAS, the Santa Clara County Registrar of Voters canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part of this resolution as Exhibit A; and WHEREAS, the City Council now meets to declare the results of the canvass of ballots; NOW, THEREFORE, BE IT RESOLVED, that the City of Saratoga hereby determines the results of the election to be as shown on Exhibit A attached to and made part of this resolution and declares elected to full terms of office the following members of the City Council: Emily Lo (Incumbent) Mary-Lynne Bernald Rishi Kumar BE IT FURTHER RESOLVED, that the City Council directs the City Clerk to enter this resolution and these results of the election as shown on Exhibit A in the official records of the City of Saratoga; make and deliver to each of the persons elected a Certificate of Election signed by the City Clerk and authenticated; and administer to each person elected the Oath of Office prescribed in the Constitution of the State of California; and all of the persons so elected shall be inducted into the respective office to which they have been elected. Page 1 of 2 The above and foregoing resolution was passed and adopted at a special meeting of the Saratoga City Council held on the 2nd day of December 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Emily Lo, Mayor ATTEST: DATE: Crystal Bothelio, City Clerk Page 2 of 2 *c' ",/ SAgSARATOGA CITY COUNCIL 41FORN MEETING DATE: December 2, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: Recognition of Council Members Chuck Page and Jill Hunter RECOMMENDED ACTION: Present commendations recognizing the service of Council Members Chuck Page and Jill Hunter. Hear remarks from outgoing Council Members, City Council, and public. BACKGROUND: Both Council Member Chuck Page and Council Member Jill Hunter were elected to the Saratoga City Council in November 2006 and re-eleced in November 2010. During the December 2, 2014 Special City Council Meeting, both Council Members will be recognized for their service to the Saratoga community. *c' ",/ SAgSARATOGA CITY COUNCIL 41FORN MEETING DATE: December 2, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: Oath of Office for Newly Elected Council Members RECOMMENDED ACTION: City Clerk or designee to administer the Oath of Office to newly elected Council Members. Hear remarks from new Council Members, City Council, and public. BACKGROUND: Newly elected Council Members will be invited on stage to be sworn in by the City Clerk or designee in the following order: 1) Emily Lo 2) Mary-Lynne Bernald 3) Rishi Kumar *c' ",/ SAgSARATOGA CITY COUNCIL 41FORN MEETING DATE: December 2, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: Reorganization of City Council—Appointment of Mayor & Vice Mayor RECOMMENDED ACTION: Appoint Mayor and Vice Mayor: 1) City Clerk declares the offices of Mayor and Vice Mayor to be vacant; 2) Nomination of the Mayor; 3) Administer Oath of Office to New Mayor; 4) Hear remarks from new Mayor, City Council, and public; 5) Nomination of the Vice Mayor; 6) Administer Oath of Office to New Vice Mayor; and 7) Hear remarks from new Vice Mayor, City Council, and public. BACKGROUND: California Government Code Section 36801 states that the Mayor and Mayor Pro Tem of general law cities are to be selected by a majority vote of the City Council. Each December, the Council conducts a reorganization to select a Mayor and Vice Mayor to serve a one-year term. To commence the reorganization, the City Clerk will declare the Offices of Mayor and Vice Mayor vacant. The City Clerk will open nominations for the Office of Mayor, close nominations, then call for the vote. Following the vote, the oath of office will be administered to the Mayor. The new Mayor will then open and close nominations for the Office of Vice Mayor and the oath of office will be administered to the Vice Mayor. After the Mayor and Vice Mayor have taken the oath of office, the Council will adjourn the Special Meeting for a reception in the Civic Theater Lobby. In January 2010, the City Council adopted Resolution 10-002 to establish a rotation policy of the Mayor and Vice Mayor. The policy is attached. ATTACHMENTS: Attachment A - Resolution 10-002 Mayoral Rotation Policy Attachment B - History of Mayoral Rotation— 1998 to 2014 RESOLUTION NO. 10—002 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA IMPLEMENTING A POLICY FOR ROTATION OF MAYOR AND VICE MAYOR WHEREAS, California Government Code Section 36801 provides that the Mayor and Mayor Pro Tem of a general law city is selected by a majority vote of the City Council; and WHEREAS, said Government Code Section does not require nor provide for any particular procedure for selecting the Mayor; and WHEREAS; the Saratoga Municipal Code does not provide a procedure for selecting the Mayor and the Mayor Pro Tem; and WHEREAS, on December 16, 2009, the Saratoga City Council was provided with samples of other California cities' policies regarding mayoral rotation; and WHEREAS, on December 16, 2009, the Saratoga City Council considered establishing a Council policy that would provide a method for the selection of Mayor and Vice Mayor for the City of Saratoga; and WHEREAS, on December 16, 2009, the Saratoga City Council voted to implement a mayoral rotation policy that would place the council candidates with the two highest votes in any one election into a queue to rotate into the position of Mayor and Vice Mayor. In each Saratoga City Council election, the candidate with the most votes is placed first in the rotation of that group, the candidate with the second highest votes is placed second; and WHEREAS, on December 16, 2009,the Saratoga City Council directed staff to bring back a resolution establishing Council's newly implemented mayoral rotation policy at the next scheduled regular Council meeting on January 20, 2010. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga adopts a resolution establishing a mayoral rotation policy whereby the two council candidates with the highest votes in any one election are placed into a queue to rotate into the position of Mayor and Vice Mayor. In each Saratoga City Council election, the candidate with the most votes is to be placed first in the rotation of that group, the candidate with the second highest votes is to be placed second. The Mayor and Vice Mayor are chosen annually by the City Council from among its members by the affirmative vote of three or more of the Council Members. In each City Council election, the person with the most votes shall be placed first in the rotation of that group, the second highest vote getter will be placed second, and in the years when there is a third seat contest, the third highest vote getter will be placed third in that rotation. However, the Council member who received the third most votes in an election year filling three seats will not be in the queue for either Vice Mayor or Mayor but would be in rotation should the Council member traditionally rotating into the Vice Mayor or Mayor position be unavailable to serve in that role. In case of appointment to the City Council to fill a vacancy, that person will not be placed in rotation for the position of Mayor or Vice Mayor. Each new election will determine the rotation only for the group in that election. Should any City Council member not be available to take their regular place in the established rotation, the next person in the rotation will be elevated to the Vice Mayor's position and the rotation will continue as previously set. BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 20th day of January 2010 by the following vote: AYES: Councilmember Chuck Page, Howard Miller, Mayor Kathleen King NOES: Councilmember Jill Hunter ABSTAIN: None ABSENT: Councilmember Susie Nagpal Kathleen M. King, May ATTEST: Ann Sullivan, City Clerk MAYORAL ROTATION—1998 to 2014/15 Year Mayor and Vice Mayor By Rotation Method Mayor and Vice Mayor By Election 1998-99 ELECTION RESULTS Shaw(Mayor)* Shaw(Mayor) * Election Year 1. Mehaffey Bogosian (Vice Mayor) Bogosian (Vice Mayor) 2. Streit 3. Baker 1999-2000 Bogosian (Mayor) * Bogosian (Mayor) Non Election Year Mehaffey(Vice Mayor) Mehaffey(Vice Mayor) 2000-01 ELECTION RESULTS Mehaffey(Mayor) Mehaffey(Mayor) Election Year 1. Bogosian Streit(Vice Mayor) Streit(Vice Mayor) 2. Waltonsmith 2001-02 Streit(Mayor) * Streit(Mayor) Non Election Year Baker(Vice Mayor)* Baker(Vice Mayor)* 2002-03 ELECTION RESULTS Bogosian (Mayor) Streit(Mayor) Election Year 1. Streit Waltonsmith (Vice Mayor) Waltonsmith (Vice Mayor) 2. King 3. Kline 2003-04 Waltonsmith (Mayor) Waltonsmith (Mayor) Non Election Year Streit(Vice Mayor) King(Vice Mayor) 2004-05 ELECTION RESULTS Streit(Mayor) King(Mayor) Election Year 1. Kao King(Vice Mayor) Kline(Vice Mayor) 2. Waltonsmith 2005-06 King(Mayor)* Kline(Mayor)* Non Election Year Kline(Vice Mayor)* Kao(Vice Mayor) 2006-07 ELECTION RESULTS Kao(Mayor) Kao(Mayor) Election Year 1. Page Waltonsmith (Vice Mayor) Waltonsmith (Vice Mayor) 2. King 3. Hunter 2007-08 Waltonsmith (Mayor)* Waltonsmith (Mayor)* Non Election Year Page(Vice Mayor) Page(Vice Mayor) 2008-09 ELECTION RESULTS Page(Mayor) Page(Mayor) Election Year 1. Miller King(Vice Mayor) King(Vice Mayor) 2. Nagpal 2009-10 King(Mayor)* King(Mayor)* Non Election Year Hunter(Vice Mayor)* Hunter(Vice Mayor)* 2010-2011 ELECTION RESULTS Miller(Mayor) Miller(Mayor) Election Year 1. Page 2. Hunter Page(Vice Mayor) Page(Vice Mayor) 3. Lo 2011-12 Page(Mayor) Page(Mayor) Non Election Year Hunter(Vice Mayor) Hunter(Vice Mayor) 2012-13 ELECTION RESULTS Hunter(Mayor) Hunter(Mayor) Election Year 1. Miller Lo(Vice Mayor) Lo(Vice Mayor) 2. Cappello 2013-14 Lo(Mayor)* Lo(Mayor)* Non-Election Year Miller(Vice Mayor) Miller(Vice Mayor) 2014-15 ELECTION RESULTS Miller(Mayor) Miller(Mayor) Election Year 1. Lo Cappello(Vice Mayor) Cappello(Vice Mayor) 2. Bernald 3. Kumar * Indicates end of term on Council Rotation Notes: ■ Terms for Mayor and Vice Mayor are one year in length from December to December. Page 1 of 2 ■ 1999:Mayor Shaw died in office,August 2, 1999. Bogosian was designated Mayor Pro Tempore with the Mayor's position vacant until the next Council Reorganization. ■ 2002-03:Streit elected as Mayor by Council majority out of rotation. ■ 2003-04:Streit relinquishes place in rotation. Each subsequent Council position moves up in rotation. ■ 2006-07: "Normal"rotation re-established. ■ 2009-10:Nagpal passed away while in office May 2010. Cappello appointed to fill the remainder of her term. ■ 2010-11:Cappello ineligible to serve as Vice Mayor, because of appointment to Council, thereby moving Page, Hunter, and Lo up in the rotation and making Lo eligible to serve as Mayor in 2013-14. Page 2 of 2