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Home My WebLink About12-03-2014 City Council Agenda Packet AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL C 956 P DECEMBER 3 2014 SPECIAL MEETING—5:00 P.M.—ADMINISTRATIVE CONFERENCE ROOM, CITY HALL, 13777 FRUITVALE AVENUE ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COMMISSION INTERVIEWS—5:00 P.M. Time Applicant Commission Vacancies Incumbent 5:15 p.m. Paula Cappello Heritage 2 Full Terms (January 1, 2015 - Yes Preservation December 31, 2019 5:20 p.m. Rina Shah Heritage 2 Full Terms (January 1, 2015 - Yes Preservation December 31, 2019 5:25 p.m. John Chen Traffic Safety 1 Full Term(January 1, 2015 - No December 31, 2019) CALL STUDY SESSION TO ORDER—6:00 P.M. 1. Council Norms Study Session Recommended Action: Informational Only ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 1 Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on November 26, 2014 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 26th day of November 2014 at Saratoga, California. Crystal Bothelio, City Clerk 2 Table of Contents Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 City Council Meeting Minutes Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 6 Attachment A - Minutes for the Special and Regular City Council Meeting on November 19, 2014 . . . . . . . . . . . . 7 Review of Accounts Payable Check Registers Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 16 11/18/2014 Check Register . . . . . . . . . . . . . . . . . . 17 11/25/2014 Check Register . . . . . . . . . . . . . . . . . . 24 Housing Element Implementation Ordinance Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 29 Ordinance . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Development Impact Fee Report FY 2013/14 Development Impact Fee Report. . . . . . . . . . 39 Provide Direction on Fiscal Year 2015/16 Community Event Grant Program and Street Closure Grant Process Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 41 Attachment A - History of Community Event Allocations Since Fiscal Year 2008/09. . . . . . . . . . . . . . . . . . . 43 Spring 2015 Issue of The Saratogan Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 44 Attachment A - Winter 2014/15 Issue of The Saratogan. . . . . 46 Review of City Council Agency & Ad Hoc Committees Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 50 Attachment A - Agency and Ad Hoc Committee Assignment Descriptions . . . . . . . . . . . . . . . . . . . 51 Attachment B - Resolution 13-087 . . . . . . . . . . . . . . . 56 2015 City Council Meeting Schedule Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 59 Attachment A - Calendar of Council Meetings. . . . . . . . . . 60 1 r '4 AGENDA REGULAR MEETING SARATOGA CITY COUNCIL DECEMBER 3, 2014 REGULAR MEETING—7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was properly posted on November 26, 2014. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Aundized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None Page 1 of 4 2 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on November 19, 2014. 2. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 11/18/2014 Period 5 11/25/2014 Period 5 3. Housing Element Implementation Ordinance Recommended action: Waive the second reading and adopt the proposed ordinance. 4. Development Impact Fee Report Recommended action: Review and accept the annual AB 1600 Development Impact Fee report for the year ended June 30, 2014. PUBLIC HEARINGS None OLD BUSINESS None NEW BUSINESS 5. Provide Direction on Fiscal Year 2015/16 Community Event Grant Program and Street Closure Grant Process Recommended action: Provide direction on the amount of funding and proposed timeline for the 2015/16 Community Event Grant Program, along with direction on the process for awarding the Street Closure Grant. 6. Spring 2015 Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. 7. Review of City Council Agency&Ad Hoc Committees Recommended action: Review the list of agencies and committees and provide direction on any changes to staff. Page 2 of 4 3 8. 2015 City Council Meeting Schedule Recommended action: Provide direction to staff on the 2015 City Council Meeting schedule. ADHOC &AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County— Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Housing and Community Development(HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc Council Member Chuck Paye Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control& Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc Page 3 of 4 4 CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act,copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us.Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this meeting,please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting(28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on November 26, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ea.us Signed this 26th day of November 2014 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoaa.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014 12/03 Regular Meeting— Study Session on Council Norms 12/17 Regular Meeting—Joint Meeting Hakone Foundation Board Page 4 of 4 5 1 u �A.�.j L SARATOGA CITY COUNCIL MEETING DATE: December 3, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve the City Council minutes for the Special and Regular City Council Meeting on November 19, 2014. BACKGROUND: Draft City Council minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. FOLLOW UP ACTION: Minutes will be retained for legislative history and posted on the City of Saratoga website. ATTACHMENTS: Attachment A—Minutes for the Special and Regular City Council Meeting on November 19, 2014 6 MINUTES WEDNESDAY,NOVEMBER 19, 2014 SARATOGA CITY COUNCIL SPECIAL MEETING The City Council held a Closed Session at 5:00 p.m. in the Administrative Conference Room at City Hall at 13777 Fruitvale Avenue. At 6:00 p.m., the City Council held a Joint Meeting with State Senator Jim Beall, Jr. SARATOGA CITY COUNCIL REGULAR MEETING At 7:04 p.m., Mayor Lo called the meeting to order and led the Pledge of Allegiance. ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members Manny Cappello, Chuck Page, Jill Hunter ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance &Administrative Services Director Michael Taylor, Recreation and Facilities Director Brian Babcock, Administrative Analyst I Christopher Riordan, Senior Planner Cynthia McCormick, Planner Kate Bear, City Arborist Lori McKenna, Building Admin. Anthony McFarlane, Accounting Manager REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on November 14, 2014. REPORT FROM CLOSED SESSION Mayor Lo announced that there was nothing to report from Closed Session. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Aundized Items State Senator Jim Beall, Jr. provided an overview of the Joint Meeting, which included discussion of the past legislative session and potential future legislation. He also announced a Senior Scam Stopper presentation on January 16, 2015 from 1:00 p.m. to 3:00 p.m. at the Jewish Community Center in Los Gatos. Oral Communications - Council Direction to Staff None 7 Communications from Boards and Commissions None Council Direction to Staff None ANNOUNCEMENTS Council Member Page announced Senator Beall's Transportation Town Hall meeting on December 4, 2014 at Bascom Community Center from 10:00 a.m. to 12:30 p.m. He encouraged residents with an interest in State Route 85 and other freeways to attend. Council Member Page shared information about an affordable housing impact fee passed by the City of San Jose. The fee will be charged on most market-rate apartment projects to support development of affordable housing. Council Member Hunter announced that the Tree Lighting and Open House will be on November 28 in the Village from 5:00 p.m. to 9:00 p.m. Vice Mayor Miller shared that the new Saratoga Recreation Department Activity Guide went out in the mail and features a variety of classes for all ages and interests. Mayor Lo presented a gift from Muko, Japan, Saratoga's Sister City. The ift was presented to delegates from Saratoga during the recent trip to Muko to celebrate the 30' anniversary of the Sister City relationship. Mayor Lo then shared that the City is still accepting applications for the Traffic Safety Commission and Heritage Preservation Commission. Applications are due November 24. Mayor Lo also announced that the City Council will be holding its reorganization on December 2, 2014 at 7:00 p.m. in the Civic Theater. During the meeting, outgoing Council Members will be recognized, new Council Members will be sworn in, and a new Mayor and Vice Mayor will be selected. CEREMONIAL ITEMS 1. Proclamation Declaring November as Lung Cancer Awareness Month Recommended action: Present proclamation declaring November 2014 as Lung Cancer Awareness month in the City of Saratoga to Molly Golban, Liza Meak and David Burgess of NBC, and Bonnie Addario. Mayor Lo presented the proclamation to Molly Golban, Liza Meak and David Burgess of NBC, and Bonnie Addario. SPECIAL PRESENTATIONS None Page 2 of 9 8 CONSENT CALENDAR 2. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on November 5, 2014. CAPPELLO/PAGE MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON NOVEMBER 5, 2014. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 11/4/2014 Period 5 11/12/2014 Period 5 CAPPELLO/PAGE MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 11/4/2014 PERIOD 5 AND 11/12/2014 PERIOD 5. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 4. Treasurer's Report for the Month Ended September 30, 2014 Recommended action: Review and accept the Treasurer's Report for the month ended September 30, 2014. CAPPELLO/PAGE MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 11/4/2014 PERIOD 5 AND 11/12/2014 PERIOD 5. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 5. Second Reading of a Zoning Amendment Revising the Water Efficient Landscaping Ordinance (Article 15-47) Recommended action: Waive the second reading and adopt the attached ordinance to revise the Water Efficient Landscaping ordinance (Article 15-47). ORDINANCE NO. 321 CAPPELLO/PAGE MOVED TO WAIVE THE SECOND READING AND ADOPT THE ATTACHED ORDINANCE TO REVISE THE WATER EFFICIENT LANDSCAPING ORDINANCE (ARTICLE 15-47). MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Page 3 of 9 9 6. Second Reading and Adoption of the updates to Chapters 2, 4 and 6 of the City Code and Adoption of a Resolution Establishing Minimum Insurance Coverage Recommended action: 1. Waive the second reading and adopt the proposed ordinance. 2. Adopt the resolution establishing minimum insurance requirements in lieu of fidelity bonds. ORDINANCE NO 322 RESOLUTION NO. 14-066 CAPPELLO/PAGE MOVED TO: 1)WAIVE THE SECOND READING AND ADOPT THE PROPOSED ORDINANCE; AND 2) ADOPT THE RESOLUTION ESTABLISHING MINIMUM INSURANCE REQUIREMENTS IN LIEU OF FIDELITY BONDS. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 7. Second Reading of Update to Article 7-20 Animals and Fowl Recommended action: Waive the second reading and adopt the attached ordinance updating Article 7-20 Animals and Fowl. ORDINANCE NO. 323 CAPPELLO/PAGE MOVED TO WAIVE THE SECOND READING AND ADOPT THE ATTACHED ORDINANCE UPDATING ARTICLE 7-20 ANIMALS AND FOWL. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 8. Renewal and Amendment No. 2 to Subdivision Improvement Agreement—Mendelsohn Lane Recommended action: 1. Approve Renewal and Amendment No. 2 to Subdivision Improvement Agreement between Mr. and Mrs. Cheng, Mr. and Mrs. Wang and the City of Saratoga. 2. Authorize the City Manager to execute the same. CAPPELLO/PAGE MOVED TO: 1)APPROVE RENEWAL AND AMENDMENT NO. 2 TO SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN MR. AND MRS. CHENG,MR. AND MRS. WANG AND THE CITY OF SARATOGA, AND 2) AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 9. Update to the City's Personnel Rules and Policies Recommended action: Adopt the Resolution approving the City's Updated Personnel Rules and Policies. Council Member Page removed this item from the Consent Calendar to recommend that the definition of days in the employee benefits reflect that employees work 9 hour days Monday through Thursday due to the City's 9/80 work schedule. Page 4 of 9 10 RESOLUTION NO 14-067 PAGE/CAPPELLO MOVED TO ADOPT THE RESOLUTION APPROVING THE CITY'S UPDATED PERSONNEL RULES AND POLICIES. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. PUBLIC HEARINGS 10. GPA14-0006 &ZOA14-0004: Adoption of the 2015-2023 General Plan Housing Element, Conforming Amendments to the Land Use Element, a Housing Element Implementation Ordinance and a Negative Declaration Recommended action: Conduct a public hearing, and 1.Adopt the Resolution to adopt the Initial Study/Negative Declaration. 2.Adopt the Resolution to adopt the 2015-2023 General Plan Housing Element which includes conforming amendments to the General Plan Land Use Element. 3.Introduce the Housing Element Implementation Ordinance; waive the First Reading, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Christopher Riordan, Senior Planner in the Community Development Department,presented the staff report. Mayor Lo invited public comment on the item. The following person requested to speak: Cheriel Jensen No one else requested to speak. RESOLUTIONS NO. 14-068 & 14-069 CAPPELLO/HUNTER MOVED TO: 1)ADOPT THE RESOLUTION TO ADOPT THE INITIAL STUDY/NEGATIVE DECLARATION; 2)ADOPT THE RESOLUTION TO ADOPT THE 2015-2023 GENERAL PLAN HOUSING ELEMENT WHICH INCLUDES CONFORMING AMENDMENTS TO THE GENERAL PLAN LAND USE ELEMENT, AND 3) INTRODUCE THE HOUSING ELEMENT IMPLEMENTATION ORDINANCE; WAIVE THE FIRST READING,AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. OLD BUSINESS None Page 5 of 9 11 NEW BUSINESS 11. Heritage Tree Inventory Recommended action: Adopt the resolution adding 24 new trees to the list of Heritage Trees. Cynthia McCormick,Planner in the Community Development Department, presented the staff report. Kate Bear, City Arborist, addressed questions from the City Council. Paula Cappello, Heritage Preservation Commissioner, addressed questions from the City Council. Mayor Lo invited public comment on the item. The following person requested to speak: Alexandra Nugent, Heritage Preservation Commission Chair No one else requested to speak. RESOLUTION NO. 14-070 HUNTER/MILLER MOVED TO ADOPT THE RESOLUTION ADDING 24 NEW TREES TO THE LIST OF HERITAGE TREES. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Council Member Hunter commented that she felt the City's tree fund should be used to remove dead pines near highways and for upkeep and pruning of trees in the City to demonstrate Saratoga is Tree City USA. 12. Request for Business Development Program Funds—Minicakes by Tasha Recommended action: Determine whether to allocate Business Development Program funds to Minicakes by Tasha. City Clerk Crystal Bothelio presented the staff report. Archie Kuo, with Minicakes by Tasha, addressed City Council questions regarding the request. Mayor Lo invited public comment on the item. No one requested to speak. PAGE/HUNTER MOVED TO ALLOCATE THE REMAINING$1,600 FROM THE BUSINESS DEVELOPMENT PROGRAM FUND TO MINICAKES BY TASHA TO OFFSET BUSINESS STARTUP EXPENSES. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Page 6 of 9 12 Vice Mayor Miller and Council Member Cappello requested that the Business Development Program be scheduled for a future meeting, so that the Council can give direction on program funding and purpose. 13. Annual Audit Reports Recommended action: Review and accept the following annual audit reports for Fiscal Year 2013/14: 1. Comprehensive Annual Financial Report(CAFR) 2. Single Audit Report(Federal Grant Awards) 3. Transportation Development Act Report (MTC Grants) 4. Appropriation Limit Report(Gann) 5. SAS 114 Report Anthony McFarlane, Accounting Manager,presented the staff report. Sheldon Chavan, Partner at Chavan& Associates, LLP, addressed questions from the City Council. Mayor Lo invited public comment on the item. No one requested to speak. MILLER/PAGE MOVED TO ACCEPT THE FOLLOWING ANNUAL REPORTS, INCLUDING REVISIONS TO PAGES 23 AND 128 OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AND ANY ADDITIONAL TYPO CORRECTIONS, FOR FISCAL YEAR 2013/14: 1) COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR); 2) SINGLE AUDIT REPORT (FEDERAL GRANT AWARDS); 3) TRANSPORTATION DEVELOPMENT ACT REPORT (MTC GRANTS); 4) APPROPRIATION LIMIT REPORT (GANN); AND 5) SAS 114 REPORT. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 14. Contract Staffing for Building Code Compliance Services Recommended action: Authorize the City Manager to execute an amendment to an existing contract with Shums Coda Associates for an amount not to exceed$70,000. City Manager James Lindsay presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. CAPPELLO/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO AN EXISTING CONTRACT WITH SHUMS CODA ASSOCIATES FOR AN AMOUNT NOT TO EXCEED $70,000. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Page 7 of 9 13 15. Informational Report on California Single-Use Plastic Bag Ban Recommended action: Informational only. City Clerk Crystal Bothelio presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County—an update on community choice aggregation was presented at the last meeting. Mayor Lo shared she thought that this issue would become a significant area of interest next year. Cities Association of Santa Clara County—Selection Committee—the Cities Association made several appointments to regional boards, including the Bay Area Air Quality Management District, Association of Bay Area Governments, Local Area Formation Commission, Metropolitan Transportation Commission, Santa Clara County Emergency Operational Area Council, and Silicon Valley Regional Interoperability Authority. Santa Clara County Library District Joint Powers Authority—the Board voted to eliminate the non-resident library card fee. Additionally, the rental fee for the Saratoga Library Community Room was increased from $10 for a 4-hour block to $25 for a 4-hour block. Mayor Lo also shared she was selected to serve as Chair of the Board in 2015. Monte Sereno Mayor Burton Craig will serve as Vice Chair. Vice Mayor Howard Miller City School Ad Hoc—Vice Mayor Miller met with Los Gatos-Saratoga Union High School District Superintendent Bob Mistele about the recently approved bond measure and Saratoga High School's share of the bond funding. Council Finance Committee—the Finance Committee met to discuss the CAFR and also asked the Finance and Administrative Services Director and City Manager to create a prototype work plan for the Finance Committee to plot out regularly occurring work items. Hakone Foundation Board—the audit subcommittee is gearing up for the audit. Valley Transportation Authority Policy Advisory Committee (PAC)—the PAC has set a new record for most consecutive meetings with a quorum. Highlights of the recent meeting included starting a work plan for next year. There is interest in a sales tax measure that may go on the 2016 ballot to fund transportation projects. The PAC considered including funds for noise mitigation on State Route 85. West Valley Solid Waste Management Authority—during the last meeting, the Board reviewed the Executive Director and Authority Attorney. Council Member Manny Cappello Destination Saratoga—Destination has decided to ramp down and will be meeting quarterly instead of monthly. The group will stop collecting membership fees and decided to let go of the PR firm that the group had on retainer. If Destination Saratoga reaches a new objective, the group can ramp back up. Saratoga Chamber of Commerce—the Chamber is continuing its investigation related to the office manager and will be filing a claim with the Chamber's insurance company. Page 8 of 9 14 Council Member Chuck Page Santa Clara County Expressway Plan 2040 Policy Advisory Board—one more meeting is planned for next year. Consequently, a new representative from the City of Saratoga should be appointed to serve on the Board. West Valley Sanitation District—the District recently conducted a flow study and requested that other districts served by the San Jose-Santa Clara Regional Wastewater Facility also conduct updated flow studies, because the treatment plan is expected to base fees on average flow. Additionally, the Treatment Plant Advisory Committee will be meeting November 201H Council Member Jill Hunter KSAR Community Access TV Board—the Board met on November 18, 2014 and expressed concerns about the microphones in the Civic Theater. Saratoga Historical Foundation—the next meeting is November 20, 2014. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 9:39 P.M. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk Page 9 of 9 15 `\may o� SARATpC9 SARATOGA CITY COUNCIL ,96 C71Fo" MEETING DATE: December 3,2014 DEPARTMENT: Finance&Administrative Services PREPARED BY: Gina Scott,Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 11/18/2014 Period 5 11/25/2014 Period 5 BACKGROUND: The information listed below provides detail for weekly City check runs. Checks issued for$20,000 or greater are listed separately as well as any checks that were void during the time period. Fund information,by check run,is also provided in this report. REPORT SUMMARY: Attached are Check Registers for: Prior Check Register Ending Checks Ending Type of Checks Date Starting Check# Check# Total Checks Amount Released Date Check# Accounts Payable 11/18/14 126813 126872 60 153,733.77 11/18/14 11/12/14 126812 Accounts Payable 11/25/14 126873 126945 73 228,388.15 11/25/14 11/18/14 126872 Accounts Payable checks issued for$20,000 or greater: Date Check# Issued to Fund Dept. Purpose Amount 11/18/14 126850 SCV Transportation Authority General Fund PW CMP Agency Fees 21,691.27 11/18/14 126866 US Bank Purchase Card Various General Monthly Activities 24,308.37 11/25/14 126897 Guerra Construction CIP Street Project Fund PW Village Ped Enhance 124,035.34 11/25/14 1 126925 jRGW Equipment Vehicle/Equip Rplcmnt IPW Asphalt Roller 39,998.75 Accounts Payable checks voided during this time period: AP Date Check# Issued to Reason Status Amount 10/14/14 126564 Dongwey Huimei Lee Never Received Check Re-issue 2,400.00 08/26/14 126295 Suzanne Huesby Never Deposited-Destroyed Re-issue 67.50 07/08/14 125873 Priya Pattathil Lost or Destroyed Check Re-issue 43.75 ADVERTISING,NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2,this item was properly posted as a City Council agenda item and included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Check Registers in the'A/P Checks By Period and Year'report format 16 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 11/18/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:47 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 5/15 FUND FUND TITLE AMOUNT 111 GENERAL FUND 128,148.60 _241 ARROYO DE SARP_TOGA LNDSCP 68.00 243 CARNELIAN GLEN LANDSCAPE 68.00 244 CUNNINGHAM/GLASGOW LND 135.00 245 FREDERICKSBURG LANDSCAPE 102.00 246 GREENBRIAR LANDSCAPE 230.00 247 KERWIN RANCH LANDSCAPE 270.00 248 LEUTAR COURT LANDSCAPE 75.00 249 MANOR DRIVE LANDSCAPE 130.00 251 MCCARTYSVILLE LANDSCAPE 250.00 252 PRIDES CROSSING LANDSCAPE 405.00 254 SUNLAND PARK LANDSCAPE 260.00 255 TRICIA WOODS LANDSCAPE 34.00 271 BEUACHAMPS L&L 68.00 272 BELLGROVE L&L 1,710.00 273 GATEWAY L&L 102.00 274 HORSESHOE DRIVE L&L 135.00 275 QUITO L&L 75.00 276 TOLLGATE L&L 80.00 278 BROOKGLEN L&L 50.00 413 CIP FACILITY PROJECT FUND 125.00 421 TREE FINE FUND 1,760.00 481 GAS TAX FUND 3,811.06 612 WORKERS COMP FUND 1,279.04 621 OFFICE SUPPORT 49.25 622 IT SERVICES 3,804.65 623 VEHICLE & EQUIPMENT MAINT 5,963.24 624 BUILDING MAINTENANCE 3,041.78 632 IT EQUIPMENT REPLACEMENT 1,504.15 TOTAL REPORT 153,733.77 17 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 11/18/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:08 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126813 11111 11/18/14 234 A T & T 63211 PROSPECT CTR ALARMS 200.19 126813 11111 11/18/14 234 A T & T 63211 MNTHLY RECUR CHRGS 179.55 126813 11111 11/18/14 234 A T & T 63211 PROSPECT CTR 78.34 126813 11111 11/18/14 234 A T & T 63213 PROSPECT CTR INTERNET 92.00 126813 11111 11/18/14 234 A T & T 63211 BLANEY IRRIGATION 16.74 126813 11111 11/18/14 234 A T & T 63211 CORP YRD EMERG LNS 44.82 126813 11111 11/18/14 234 A T & T 63211 ALARM SYSTEM THEATER 93.16 126813 11111 11/18/14 234 A T & T 63211 SR CTR ALARMS COM CTR 33.34 126813 11111 11/18/14 234 A T & T 63211 GATEWAY IRR CONTROL 16.74 126813 11111 11/18/14 234 A T & T 63211 POST MACH CPY ROOM 15.27 126813 11111 11/18/14 234 A T & T 63211 PH LNS PARKS/LIB IRR 17.57 126813 11111 11/18/14 234 A T & T 63211 EMERG IN RECREATION 15.27 126813 11111 11/18/14 234 A T & T 63211 EMERG LN CM OFFICE 17.05 126813 11111 11/18/14 234 A T & T 63211 EMERG LN VM MAILBOX 76.39 126813 11111 11/18/14 234 A T & T 63211 AM 1610 SARA RADIO LN 17.05 126813 11111 11/18/14 234 A T & T 63211 BOOK-GO-ROUND ALARM 32.25 126813 11111 11/18/14 234 A T & T 63211 CONGRESS SP IRRIG 33.32 TOTAL CHECK 979.05 126814 11111 11/18/14 35 ACCENT GRAPHICS 61111 NAME TAGS 40.34 126815 11111 11/18/14 1186 ADVANCED FUEL SERVICES, I 64611 CONTAINMENT TEST 1,250.00 126815 11111 11/18/14 1186 ADVANCED FUEL SERVICES, I 64611 ANNUAL CERTIFICATION 450.00 TOTAL CHECK 1,700.00 126816 11111 11/18/14 197 ARROWHEAD MOUNTAIN SPRING 62614 DRINKING WATER SRVC 114.15 126817 11111 11/18/14 1192 BAKER'S LOCK AND KEY SERV 61133 FACILITIES SUPPLIES 43.50 126818 11111 11/18/14 1212 BATTERIES PLUS BULBS 4475 61361 AUTO SUPPLIES 161.98 126819 11111 11/18/14 1249 BELKORP AG, LLC 61341 LANDSCAPE SUPPLIES 158.53 126820 11111 11/18/14 130 CDW GOVERNMENT 64312 SOFTWARE 3,354.00 126821 11111 11/18/14 176 CIENEGA LANDSCAPING 64541 OCT AZULE PARK 395.00 126821 11111 11/18/14 176 CIENEGA LANDSCAPING 64547 OCT QUITO LLA 75.00 126821 11111 11/18/14 176 CIENEGA LANDSCAPING 64547 OCT GREENBRIAR SEAGUL 95.00 126821 11111 11/18/14 176 CIENEGA LANDSCAPING 64547 OCT GREENBRIAR AZULE 135.00 126821 11111 11/18/14 176 CIENEGA LANDSCAPING 64547 OCT BROOKGLEN PARK 50.00 126821 11111 1.1/18/14 176 CIENEGA LANDSCAPING 64541 OCT KEVIN MORAN PARK 275.00 126821 11111 11/18/14 176 CIENEGA LANDSCAPING 64541 OCT CONGRESS SPRINGS 400.00 TOTAL CHECK 1,425.00 126822 11111 11/18/14 909 COMPUCOM SYSTEMS INC 61278 IT EQUIP - SOFTWARE 849.00 126822 11111 11/18/14 909 COMPUCOM SYSTEMS INC 61354 IT SUPPLIES-EMRG PREP 2,500.00 TOTAL CHECK 3,349.00 126823 11111 11/18/14 1152 CORODATA RECORDS MANAGEME 62631 OCT OFF-SITE STORAGE 49.25 126824 11111 11/18/14 500 DEBBIE FOLLMAR 22111 ARB11-0076 890.00 126824 11111 11/18/14 500 DEBBIE FOLLMAR 22111 GEO11-0014 364.94 TOTAL CHECK 1,254.94 126825 11111 11/18/14 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 300.00 126825 11111 11/18/14 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 124.00 18 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 11/18/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:08 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126825 11111 11/18/14 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 496.00 126825 11111 11/18/14 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 74.00 TOTAL CHECK 994.00 126826 11111 11/18/14 225 DELL MARKETING L.P. C/0 D 61274 COMPUTER MONITORS 655.15 126827 11111 11/18/14 500 DONGWEY HUIMEI LEE 44442 RPLC CHECK 126564 2,400.00 126828 11111 11/18/14 500 EVAN JUDD 43481 TRP14-0234 125.00 126829 11111 11/18/14 419 EVENT SERVICES 62615 PROSPECT PORTA POTTY 304.50 126830 11111 11/18/14 1083 FIRST CALL 61361 EQUIPMENT MAINTENANCE 14.61 126831 11111 11/18/14 987 FJM TRUCK AND TRAILER CEN 64611 EQUIPMENT MAINTENANCE 668.08 126832 454 GACHINA LANDSCAPE MANAGEM VOID: MULTI STUB CHECK 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT ARROYO DE SARA 68.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT BEAUCHAMPS LLA 68.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT CARNELIAN GLEN 68.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 OCT DOWNTOWN 126.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 OCT DWNTWN NEWSPAPERS 68.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT FREDRICKSBURG 102.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT GATEWAY 102.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT KERWIN 270.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT LEUTAR CT 75.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64548 OCT LIBRARY 464.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64543 OCT MEDIANS 3,587.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT PRIDES CROSSING 405.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT TOLLGATE 80.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCT TRICIA WOODS 34.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64547 OCTCUNNINGHAM/GLASGOW 135.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 OCT MTC BEAUCHAMPS 188.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 OCT MTC BLANEY PLAZA 196.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 OCT MTC PARKING DIST 270.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 OCT MTC GARDINER PARK 144.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64543 OCT MTC AUSTIN WAY 167.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64543 MULCH @ DAGMAR 880.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64543 MULCH @ FRUITVALE MED 1,320.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 PLANTS-KEVIN MORAN 243.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 PLANTS @ BROOKGLEN 1,515.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 81161 HAKONE TREE PLANTING 1,760.00 126833 11111 11/18/14 454 GACHINA LANDSCAPE MANAGEM 64541 10/13 CANS BIG BASIN 122.00 TOTAL CHECK 12,457.00 126834 11111 11/18/14 19 IAN GEDDES TREE CARE, INC 64544 TRIM OAK-PARKING DIST 1,200.00 126835 11111 11/18/14 956 INDEPENDENT STATIONERS 61111 OFFICE SUPPLIES 303.35 126836 11111 11/18/14 500 JENNIFER DICKSON 24211 REFUND FACILITY 300.00 126837 11111 11/18/14 127 KELLY MOORE PAINT COMPANY 61341 DOWNTOWN RAIL STAIN 51.92 126838 11111 11/18/14 100 KSAR 21911 COMCAST PEG FEE-9/30 16,492.40 19 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 11/18/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:08 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126839 11111 11/18/14 221 LORAL LANDSCAPING, INC 64547 OCT BELLGROVE 1,710.00 126839 11111 11/18/14 221 LORAL LANDSCAPING, INC 64547 OCT HORSESHOE 135.00 126839 11111 11/18/14 221 LORAL LANDSCAPING, INC 64547 OCT MANOR DR 130.00 126839 11111 11/18/14 221 LORAL LANDSCAPING, INC 64547 OCT MCCARTYSVILLE 250.00 126839 11111 11/18/14 221 LORAL LANDSCAPING, INC 64547 OCT SUNLAND PARK 260.00 TOTAL CHECK 2,485.00 126840 11111 11/18/14 50 MOORE, KAREN 64261 INSTRUCTOR-TRUFFLES 88.00 126841 11111 11/18/14 79 MUNISERVICES LLC 65132 Q2 SALES TAX 500.00 126842 11111 11/18/14 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 73.07 126842 11111 11/18/14 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 24.59 TOTAL CHECK 97.66 126843 11111 11/18/14 60 ONTRAC 61112 DELIVERY CHARGES 2.13 126843 11111 11/18/14 60 ONTRAC 61112 DELIVERY SERVICES 26.26 TOTAL CHECK 28.39 126844 11111 11/18/14 170 PACIFIC COAST SEED 61341 PARKS SUPPLIES 1,423.78 126845 11111 11/18/14 610 PACIFIC DISPLAY, INC 81161 VILLAGE PED LIGHTING 810.00 126846 11111 11/18/14 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 113.09 126847 11111 11/18/14 873 PME EQUIPMENT SALES 61312 SMALL TOOLS 53.80 126848 11111 11/18/14 982 POWERPLAN 64611 EQUIPMENT RPR #97 809.45 126849 11111 11/18/14 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 94.78 126849 11111 11/18/14 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 251.00 TOTAL CHECK 345.78 126850 11111 11/18/14 91 SANTA CLARA VALLEY TRANS 62233 FY 2015 CMP MEM FEES 21,691.27 126851 11111 11/18/14 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 95.91 126851 11111 11/18/14 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 1,297.20 126851 11111 11/18/14 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 328.44 126851 11111 11/18/14 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 356.04 126851 11111 11/18/14 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 178.02 TOTAL CHECK 2,255.61 126852 11111 11/18/14 1236 SC FUELS/SOUTHERN COUNTIE 61362 FUEL 1,869.11 126853 11111 11/18/14 500 SCCCMA 66111 SCCCMA LUNCHEON 160.00 126854 11111 11/18/14 500 SHAWN GARDNER 66211 SEMINAR MILEAGE REIMB 43.46 126855 11111 11/18/14 1198 SHUMS CODA ASSOCIATES, IN 64173 INSPECT SVCS TO 10/22 7,947.50 126855 11111 11/18/14 1198 SHUMS CODA ASSOCIATES, IN 22119 PLAN CHECK SRVCS OCT 9,097.12 TOTAL CHECK 17,044.62 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65212 CTY ATTN ADMIN SRVC 540.80 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65219 CTY ATTN CITY CLERK 2,870.40 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65211 CTY ATTN CITY MANAGER 2,184.00 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65214 CTY ATTN CODE ENFORCE 1,248.00 20 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 11/18/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:08 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65213 CTY ATTN COM DEV 2,038.40 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65217 CTY ATTN COUNCIL MTGS 2,246.40 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65218 CTY ATTN HUMAN RES 83.20 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65223 CTY ATTN PLAN COM 1,560.00 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 22119 CTY ATTN PUB WORKS 624.00 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65215 CTY ATTN PUBLIC WORKS 2,163.20 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65216 CTY ATTN REC/RSK MGMT 707.20 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 61112 CTY ATTN REIMB EXP1,172.90 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65256 CTY ATTN WESTLAW 79.89 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65211 GEN LGL SVC CITY MGR 196.10 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65222 OUTSIDE COUNSEL 50.00 126856 11111 11/18/14 154 SHUTE MIHALY & WEINBERGER 65214 CODE ENFORCEMENT 552.20 TOTAL CHECK 18,316.69 126857 11111 11/18/14 160 SIERRA PACIFIC TURF SUPPL 61341 PARKS SUPPLIES 113.42 126858 11111 11/18/14. 884 STAPLES CONTRACT & COMMER 61111 OFFICE SUPPLIES 232.85. 126859 11111 11/18/14 256 STEVENS CREEK QUARRY INC 81121 STREETS SUPPLIES 239.40 126860 11111 11/18/14 1077 SUNNYVALE BUILDING MAINTE 64551 OCT FRI PARK SRVC 700.00 126860 11111 11/18/14 1077 ' SUNNYVALE BUILDING MAINTE 64551 OCT MON PARK SRVC 875.00 126860 11111 11/18/14 1077 SUNNYVALE BUILDING MAINTE 64551 OCT FRI TABLE SRVC 198.00 126860 11111 11/18/14 1077 SUNNYVALE BUILDING MAINTE 64551 OCT WKND PRK RESTROOM 715.00 TOTAL CHECK 2,488.00 126861 11111 11/18/14 500 SUZANNE HUESBY 46245 RPLC CHECK 126295 67.50 126862 11111 11/18/14 343 TMT ENTERPRISES INC 61341 PARKS SUPPLIES 76.13 126862 11111 11/18/14 343 TMT ENTERPRISES INC 61341 PARKS SUPPLIES 304.50 TOTAL CHECK 380.63 126863 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 126864 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 126865 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 254.96 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61172 CITY HALL FURNITURE 327.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61166 PC STUDY SESSIONS 230.25 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 ASCA CONF-BEAR 925.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 ISA MEMBERSHIP-BEAR 170.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 62131 ADVERTISING 5.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 62321 CANDIDATE MEETING 29.90 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61112 POSTAGE 7.61 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61111 CITY PROMOTIONAL SUP 916.42 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66111 CANDIDATE MEETINGS 172.46 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66112 MEETINGS 136.66 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61278 SOFTWARE 82.26 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66112 COUNCIL MEETINGS 636.97 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 CONFERENCE 625.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 28.25 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 CONFERENCE 395.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66212 CONFERENCE TRAVEL 275.20 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61167 WILDWOOD PRK CLEAN UP 15.45 21 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5 DATE: 11/18/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:08 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,000.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,000.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,000.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 248.00 126866 11111 11/18/14 391 US BANK PURCHASING,CARD P 61165 YOUTH COMMISSION 45.75 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY SNACKS 51.13 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,000.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,339.20 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY LUNCH 1,297.95 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY SUP 21.37 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 875.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,000.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,000.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 1,000.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 75.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY LUNCH 200.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 LCC FINANCE CONF350.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 62251 PEST MEM-DEPAREDES 45.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 PESTICIDE CLS-GARDNER 80.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61341 DOGGY BAGS FOR PARKS 236.90 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 CONF BAY AREA INST 90.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 708.00 126866 liill 11/18/14 391 US BANK PURCHASING CARD P 61111 HOLIDAY DEC-COM CTR 27.35 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64263 GREAT GETAWAY TRIP 600.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61192 WEEKLY WELLNESS SNACK 209.76 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66223 CALCHAMBER WEBINAR 159.20 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61192 WEEKLY WELLNESS SNACK 220.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61192 WEEKLY WELLNESS SNACK 209.76 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 MMNAC-COACHING 105.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61192 WEEKLY WELLNESS SNACK 209.76 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61192 WEEKLY WELLNESS SNACK 220.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61192 WEEKLY WELLNESS SNACK 209.76 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66321 CD DIRECTOR RECRUIT 250.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66321 MTC WORKER RECRUIT 55.18 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66311 CD DIRECTOR RECRUIT 589.95 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66122 EMP EVENT PLANNING MT 89.34 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 CONFERENCE 99.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66111 MEETINGS 114.80 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 34.22 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 14.12 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61112 POSTAGE 13.96 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61341 PARKS SUPPLIES 74.05 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61211 IT CABLES 71.85 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61212 IT TOOLS 3.24 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 64312 MOZYPRO BACK UPS 181.95 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61172 FURNITURE 537.61 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 45.33 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 10.47 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 97.82 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 81161 THEATER IMPROV 125.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66111 HAZMAT MEETING 189.09 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61111 COFFEE SUPPLIES 41.35 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 62112 PLUG N PAY 30.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66211 MSA CONFERENCE REG 495.00 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66212 CONF LODGE-TORRES 249.84 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66212 CONF LODGE-VILLALOBOS 249.84 22 SUNGARD PUBLIC SECTOR PAGE NUMBER: 6 DATE: 11/18/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:08 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 66212 CONF LODGE-SERRANO 249.84 126866 11111 11/18/14 391 US BANK PURCHASING CARD P 61361 EQUIPMENT PARTS 328.24 TOTAL CHECK 24,308.37 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION .19 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 BUILDING MAINTENANCE 73.74 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 CITY CLERK 10.69 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 CITY MANAGER .19 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 DEVELOPMENT SERVICES .19 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 FINANCE 51.87 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 36.87 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 IT SERVICES 101.61 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 PARKS 174.28 126867 11111 11/18/14 395 VERIZON WIRELESS 63212 STREETS 118.10 TOTAL CHECK 567.73 126868 11111 11/18/14 901 WAXIE SANITARY SUPPLY 61132 RETURN JANITORIAL SUP '709.23 ' 126868 11111 11/18/14 901 WAXIE SANITARY SUPPLY 61132 RETURN JANITORIAL SUP -93.17 126868 11111 11/18/14 901 WAXIE SANITARY SUPPLY 61132 JANITORIAL SUPPLIES 51.40 126868 11111 11/18/14 901 WAXIE SANITARY SUPPLY 61132 JANITORIAL SUPPLIES 2,134.95 TOTAL CHECK 1,383.95 126869 11111 11/18/14 ' 425 WESCO GRAPHICS, INC 64121 WINTER REC GUIDE 3,559.61 126870 • 11111 11/18/14 435 WEST VALLEY SANITATION DI 81161 VERDE VISTA EMERG RPR 2,415.88 126871 11111 11/18/14 902 WEST VALLEY TRAILWAYS 64263 11/19 EXCURSION 887.00 126872 11111 11/18/14 544 WHEEL WORKS 64611 MAINTENANCE VEH#105 357.97 TOTAL FUND 153,733.77 TOTAL REPORT 153,733.77 23 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 11/25/2014 CITY OF SARATOGA VENCHKII TIME: 11:37:27 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 5/15 FUND FUND TITLE AMOUNT 111 GENERAL FUND 34,342.29 241 ARROYO DE SARATOGA LNDSCP 295.00 242 BONNET WAY LANDSCAPE 85.00 253 SARATOGA LEGEND LANDSCAPE 165.00 271 BEUACHAMPS L&L 159.23 277 VILLAGE COMMERCIAL L&L 17.27 411 CIP STREET PROJECTS FUND 37,743.96 412 CIP PARKS PROJECT FUND 3,800.00 421 TREE FINE FUND 400.00 431 CIP GRANT - STREET REPAIR 86,291.38 432 CIP GRANT - PARK & TRAIL 507.40 481 GAS TAX FUND 8,653.10 622 IT SERVICES 7,573.98 623 VEHICLE & EQUIPMENT MAINT 3,751.72 624 BUILDING MAINTENANCE 4,236.22 631 VEHICLE/EQUIP REPLACEMENT 39,998.75 632 IT EQUIPMENT REPLACEMENT 367.85 TOTAL REPORT 228,388.15 24 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 11/25/2014 CITY OF SARATOGA VENCHKII TIME: 11:36:54 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126873 11111 11/25/14 234 A T & T 63211 EL QUITO IRRIGATION 17.08 126873 11111 11/25/14 234 A T & T 63211 SUPERTRUNK 445.48 126873 11111 11/25/14 234 A T & T 63211 PROSPECT RD ALARMS 32.30 126873 11111 11/25/14 234 A T & T 63211 HISTORICAL PARK IRR 17.27 126873 11111 11/25/14 234 A T & T 63211 BIG BASIN WAY IRR 17.27 126873 11111 11/25/14 234 A T & T 63211 TITUS/PROSPECT MED 17.27 TOTAL CHECK 546.67 126874 11111 11/25/14 546 ABAG POWER PURCHASING POO 63113 GAS SERVICE 1,037.01 126875 11111 11/25/14 1259 AMERICA IN BLOOM 62411 2015 BLOOM AWARDS 1,099.00 126876 11111 11/25/14 152 AMERICAN PLANNING ASSOCIA 62251 ANNUAL DUES-FOSSATI 425.00 126877 11111 11/25/14 166 AMERICAN SOCIETY OF SAFET 62251 MEMBERSHIP DUES 175.00 126878 11111 11/25/14 500 ARCELIA FERNANDEZ 24211 REFUND FACILITY 500.00 126879 11111 11/25/14 1187 ASSOCIATED SERVICES COMPA 61133 COFFEE SUPPLIES 211.29 126880 11111 11/25/14 553 BRETSCHNEIDER, DEBBIE 66112 COUNCIL MTG MEAL REIM 349.84 126881 11111 11/25/14 130 CDW GOVERNMENT 61276 IT EQUIPMENT 367.85 126882 11111 11/25/14 179 CIM AIR, INC 64514 HVAC UNIT MAINTENANCE 1,820.00 126883 11111 11/25/14 1260 CITIES ASSOC OF SANTA CLA 66211 DINNER MTG CITY MGR 65.00 126883 11111 11/25/14 1260 CITIES ASSOC OF SANTA CLA 66211 DINNER MTG COUNCIL 260.00 TOTAL CHECK 325.00 126884 11111 11/25/14 930 COLE SUPPLY COMPANY, INC. 61341 PARKS SUPPLIES 550.63 126884 11111 11/25/14 930 COLE SUPPLY COMPANY, INC. 61341 PARKS SUPPLIES 239.20 TOTAL CHECK 789.83 126885 11111 11/25/14 494 COMCAST 63213 MTHLY SVC 11/20-12/19 103.98 126886 11111 11/25/14 284 CSMFO 66211 CPE CERTIFICATION 25.00 126887 11111 11/25/14 500 DEBORAH SIMPSON 43481 TRP14-0387 125.00 126888 11111 11/25/14 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 504.00 126889 11111 11/25/14 260 DEPARTMENT OF PESTICIDE R 62441 PESTICIDE LIC-BEAN 60.00 126890 11111 11/25/14 341 DU-ALL SAFETY, LLC 66211 HAZMAT TRAINING 1,250.00 126891 11111 11/25/14 378 EKIM PAINTING - NORTH, IN 64549 PAINT @ BLANEY & CS 750.00 126892 11111 11/25/14 454 GACHINA LANDSCAPE MANAGEM 81161 NOV MTC WEED ABATEMNT 1,335.00 126892 11111 11/25/14 454 GACHINA LANDSCAPE MANAGEM 64541 BIG BASIN WAY CANS 122.00 126892 11111 11/25/14 454 GACHINA LANDSCAPE MANAGEM 81161 WEED ABATEMENT 495.00 TOTAL CHECK 1,952.00 126893 11111 11/25/14 500 GARRY SITYU 43481 TRP14-0404 125.00 126894 11111 11/25/14 500 GEORGE YANG 22111 ARB13-0027 1,900.00 25 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 11/25/2014 CITY OF SARATOGA VENCHKII TIME: 11:36:54 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126895 11111 11/25/14 742 GIULIANI & KULL, INC 81161 BLANEY TREE MONITOR 400.00 126896 11111 11/25/14 463 GRAINGER 61133 FACILITIES SUPPLIES 135.14 126897 11111 11/25/14 671 GUERRA CONSTRUCTION GROUP 21132 RETENTION HELD PO#76 -9,587.93 126897 11111 11/25/14 671 GUERRA CONSTRUCTION GROUP 21132 RETENTION HELD PO#76 -4,193.77 126897 11111 11/25/14 671 GUERRA CONSTRUCTION GROUP 81161 VILLAGE PED ENHANCE 41,937.73 126897 11111 11/25/14 671 GUERRA CONSTRUCTION GROUP 81161 VILLAGE PED ENHANCE 95,879.31 TOTAL CHECK 124,035.34 126898 11111 11/25/14 488 HOME DEPOT CREDIT SERVICE 61341 PARKS SUPPLIES 353.04 126898 11111 11/25/14 488 HOME DEPOT CREDIT SERVICE 61331 STREETS SUPPLIES 34.50 TOTAL CHECK 387.54 126899 11111 11/25/14 14 HYDROTEC IRRIGATION EQUIP 64549 BOLLARD IRR REPAIR 156.02 126899 11111 11/25/14 14 HYDROTEC IRRIGATION EQUIP 64549 REPAIR MAIN LINE LEAK 159.23 TOTAL CHECK 315.25 126900 11111 11/25/14 24 ICE CENTER OF CUPERTINO 64261 INSTRUCTOR-ICE SKATE 216.00 126901 11111 11/25/14 39 INDUSTRIAL WIPER & SUPPLY 61331 STREETS SUPPLIES 73.86 126902 11111 11/25/14 63 INTERSTATE TRAFFIC CONTRO 81121 STREETS SUPPLIES 108.75 126903 11111 11/25/14 500 JENNIFER MACQUIDDY 22111 ARB13-0074 2,020.00 126904 11111 11/25/14 500 JOHN MORSE 43481 TRP14-0391 125.00 126905 11111 11/25/14 500 KATHLEEN ANGOOD 43481 TRP14-0400 125.00 126906 11111 11/25/14 1228 KENT ROOFING COMPANY 64549 QUITO PK SKYLIGHT RPR 1,795.50 126907 11111 11/25/14 500 KEVIN PARK 43481 ATFTRP14-0016 125.00 126907 11111 11/25/14 500 KEVIN PARK 44481 ATFTRP14-0016 240.00 TOTAL CHECK 365.00 126908 11111 11/25/14 500 KULDIP & SUSHMA MALHOTRA 22111 ARB12-0032 1,960.00 126909 11111 11/25/14 500 LICHUN STACY LEE 43481 TRP14-0397 125.00 126910 11111 11/25/14 500 M. W. MERHIGE 43481 TRP14-0388 125.00 126911 11111 11/25/14 327 MCMINN, CHRISTINE 64261 INSTRUCTOR-DANCE 27.50 126912 11111 11/25/14 1164 MOUSER LAW FIRM 65271 EMPLOYMENT LAW SERVICES 1,430.00 126912 11111 11/25/14 1164 MOUSER LAW FIRM 65273 EMPLOYMENT LAW SERVICES 104.00 TOTAL CHECK 1,534.00 126913 11111 11/25/14 89 RENEE RAMSEY/MY FIRST ART 64261 INSTRUCTOR-ART 313.50 126913 11111 11/25/14 89 RENEE RAMSEY/MY FIRST ART 64261 INSTRUCTOR-ART 209.00 TOTAL CHECK 522.50 126914 11111 11/25/14 1062 NI GOVERNMENT SERVICES, I 63216 AIR TIME 10/14 76.05 126915 11111 11/25/14 1243 BASELINE ENVIRONMENTAL CO 81141 VILLAGE CREEK TRAIL . 507.40 26 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 11/25/2014 CITY OF SARATOGA VENCHKII TIME: 11:36:54 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126916 11111 11/25/14 135 NORTH BAY BLDG MAINTENANC 64511 JANITORIAL SERVICES 95.00 126916 11111 11/25/14 135 NORTH BAY BLDG MAINTENANC 64511 JANITORIAL SERVICES 285.00 TOTAL CHECK 380.00 126917 11111 11/25/14 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 52.87 126917 11111 11/25/14 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 45.02 126917 11111 11/25/14 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 100.67 TOTAL CHECK 198.56 126918 11111 11/25/14 173 PACIFIC GAS & ELECTRIC 63111 TITUS LINE EXTEN DEF 372.41 126919 11111 11/25/14 173 PACIFIC GAS & ELECTRIC 63111 MONTE VISTA DRIVE 9.87 126920 11111 11/25/14 195 PAPA MEMBERSHIP 62251 PAPA MEMBER-BEAN 45.00 126921 11111 11/25/14 559 PRINTER ASSIST 61111 OFFICE SUPPLIES 388.16 126922 11111 11/25/14 500 PRIYA PATTATHIL 44691 RPLC CHK4125873 43.75 126923 11111 11/25/14 388 RATRA, RICK 61362 FUEL VEHICLE4127 28.00 126923 11111 11/25/14 388 RATRA, RICK 61362 FUEL VEHICLE#128 21.00 TOTAL CHECK 49.00 126924 11111 11/25/14 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 206.63 126924 11111 11/25/14 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 197.49 126924 11111 11/25/14 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 285.23 TOTAL CHECK 689.35 126925 11111 11/25/14 1251 RGW EQUIPMENT 77212 BOMAG ASPHALT ROLLER 39,998.75 126926 11111 11/25/14 410 RICH VOSS TRUCKING INC 81161 SAND BAG MATERIAL 170.00 126927 11111 11/25/14 382 RV CLOUD CO 61341 WILDWOOD FAUCET 310.29 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005316358 206.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005318532 150.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005318532 9.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005319451 41.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005329087 143.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005329100 166.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005329119 741.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005331771 300.00 126928 11111 11/25/14 313 BAY AREA NEWS GROUP 62132 LL0005331781 148.00 TOTAL CHECK 1,904.00 126929 11111 11/25/14 97 SANTA CLARA VALLEY WATER 63112 1/1-6/30/14 BAL DUE 25.62 126930 11111 11/25/14 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 95.91 126930 11111 11/25/14 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 95.91 TOTAL CHECK 191.82 126931 11111 11/25/14 124 SCHWAAB INC 61111 OFFICE SUPPLIES 72.96 126932 11111 11/25/14 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH4111 1,371.50 126932 11111 11/25/14 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH4108 841.99 27 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 11/25/2014 CITY OF SARATOGA VENCHKII TIME: 11:36:54 CHECK REGISTER ACCOUNTING PERIOD: 5/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 126932 11111 11/25/14 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#108 597.10 TOTAL CHECK 2,810.59 126933 11111 11/25/14 500 STAN LIAO 22111 ARB13-0029 1,780.00 126934 11111 11/25/14 1246 STATEWIDE TRAFFIC SAFETY 61331 STREETS SUPPLIES 43.50 126934 11111 11/25/14 1246 STATEWIDE TRAFFIC SAFETY 61331 STREETS SUPPLIES 32.63 126934 11111 11/25/14 1246 STATEWIDE TRAFFIC SAFETY 61312 EQUIPMENT MAINTENANCE 163.32 TOTAL CHECK 239.45 126935 11111 11/25/14 266 SUNGARD PUBLIC SECTOR INC 64312 DEC ASP SERVICE 5,390.00 126936 11111 11/25/14 500 SWATI GOEL 66213 MILEAGE REIMB WRKSHP 43.38 126937 11111 11/25/14 336 TLC ADMINISTRATORS 64163 TLC ADMIN FEES 11/14 175.00 126938 11111 11/25/14 343 TMT ENTERPRISES INC 61341 PARKS SUPPLIES 152.25 126939 11111 11/25/14 500 TOM COSTELLO 22111 ARB12-0069 2,050.00 126939 11111 11/25/14 500 TOM COSTELLO 22111 G.E012-0026 1,281.25 TOTAL CHECK 3,331.25 126940 11111 11/25/14 350 TOM'S PLUMBING 64549 WILDWOOD RESTRM RPR 335.00 126941 11111 11/25/14 500 VIA REGINA ROAD ASSOCIATI 43481 TRP14-0395 125.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64547 OCT BONNET WAY 85.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64548 OCT CIVIC CENTER 755.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64532 OCT DWNTWN GARB CANS 85.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64541 OCT EL QUITO PARK 162.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64541 OCT FOOTHILL PARK 108.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64541 OCT HISTORICAL PARK 175.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64547 OCT LEGENDS LLA 165.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64542 OCT PROSPECT CENTER 433.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64541 OCT RAVENWOOD PARK 85.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64556 QUITO PARK SOD REPAIR 2,480.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64549 ARROYO SIGN REMOVAL 295.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 64556 QUITO PARK SUPPLIES 1,875.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 81161 WILDWOOD BRIDGE LIGHT 3,800.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 81161 BRICKS - AUSTIN WAY 3,835.00 126942 11111 11/25/14 402 VISTA LANDSCAPE & MAINTEN 81161 WOOD FENCE 2,020.00 TOTAL CHECK 16,358.00 126943 11111 11/25/14 544 WHEEL WORKS 64611 MAINTENANCE VEH#122 728.81 126944 11111 11/25/14 981 WHITE CAP CONSTRUCTION SU 61331 STREETS SUPPLIES 568.58 126945 11111 11/25/14 696 ZAG TECHNICAL SERVICES, I 64315 IT SUPPORT SERVICES 2,080.00 TOTAL FUND 228,388.15 TOTAL REPORT 228,388.15 28 SARATOGA CITY COUNCIL MEETING DATE: December 3, 2014 DEPARTMENT: Community Development PREPARED BY: Christopher Riordan SUBJECT: Housing Element Implementation Ordinance RECOMMENDED ACTION: Waive the second reading and adopt the proposed ordinance. BACKGROUND: On November 19, 2014, the City Council adopted the 2015-2023 General Plan Housing Element. Included with the Housing Element was a Housing Element Implementation Ordinance which implements the policies contained in the Housing Element. The City Council opened and conducted a public hearing, adopted a resolution approving the Housing Element, and introduced the ordinance and voted to place the ordinance for second reading and adoption on consent. ENVIRONMENTAL DETERMINATION: Environmental review was completed in the form of an Initial Study and it was determined that the proposed adoption of the 2015-2023 Housing Element would not result in potential significant impacts on the environment and a Negative Declaration was prepared. A notice regarding the opportunity to review the document and a notice of intent to adopt a negative declaration was published in the Saratoga News and the 30 day review period ended on July 22, 2014. The Negative Declaration was also sent to the State Clearinghouse for review (Document # 2014062067) and the 30 day review period ended on July 21, 2014. The proposed zoning amendments were considered as part of the Housing Element approval and no further environmental review is necessary. ATTACHMENT: Ordinance Amending the City Code 29 ORDINANCE AN ORDINANCE AMENDING CHAPTER 15 OF THE SARATOGA CITY CODE THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS FOLLOWS: Findings 1. The City of Saratoga intends to update the City Code to implement the policies contained in the 2015-2023 General Plan Housing Element. 2. Certain updates in this ordinance affect provisions of the City's zoning regulations in Chapter 15 of the Code. These amendments were considered by the Planning Commission of the City of Saratoga at a duly noticed public hearing on November 12, 2014 after which the Planning Commission recommended adoption of the ordinance to the City Council. 3. The City Council has adopted a resolution pursuant to the California Environmental Quality Act (CEQA) adopting a Negative Declaration and finding no evidence that this ordinance may have a significant adverse effect on the environment. Therefore, the City Council hereby amends the City Code as follows: Section 1. Adoption. The Saratoga City Code is amended as set forth below. Text to be added is indicated in bold double- underlined font(e.g.,bold double-underlined)and text to be deleted is indicated in strikeout font(e.g., see . Text in standard font is readopted by this ordinance. Text in italics (e.g., italics) is descriptive only and is not part of the amendments to the City Code. 1. Policy Action No.'s 4-1.1 & 4-4.2 Related Amendments to GN(RHD) Development Standards 15-19.035 C-N(RHD) District Regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) and 15- 19.030(a) of this Article, the following permitted uses shall also be allowed in a C-N(RHD) district: (1) Mixed-use development with a minimum residential density of t thir dwelling units per net acre and conforming to the design standards found in Article 15-58. Pursuant to Government Code Section 65583.2(i)any design review required for such development shall not constitute a "project" under CEQA. (2)Emergency shelters,transitional housing,single-room occupancy buildings,and supportive housing for homeless individuals and families. 1 30 (b) Conditional uses. In addition to the conditional uses listed in Section 15-19.020(b) and 15-19.030(b)of this Article,the following conditional uses may also be allowed in a C-N(RHD) district,upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1)Drive-through services. (2) Gasoline service stations; provided that all operations except the sale of gasoline and oil shall be conducted within an enclosed structure. [No changes to (c) through (g)J (h)Height of structures.The maximum height of any structure in a C-N(RHD)district shall be d icy thirty-five feet. [No changes to (i) through (j)J (k)Alternative standards for multi-family dwellings.Notwithstanding any other provisions of this Section,where multi-family dwellings will be located upon a site,the project shall comply with the development standards set forth in Article 15-17 of this Chapter. The density of development above twent forty dwelling units per net acre shall be as determined in each case by the Planning Commission, based upon its findings that: (1) The project will not constitute overbuilding of the site; and (2) The project is compatible with the structures and density of development on adjacent properties; and (3) The project will preserve a sufficient amount of open space on the site; and (4) The project will provide sufficient light and air for the residents of the site and the occupants of adjacent properties. [No changes to (l)] m) Development standards for emergency shelters. 1) Shelter Capacity. An emergency shelter for homeless persons shall contain no more than twenty(20)beds and shall serve no more than twenty(20)persons nightly.The nhvsicaI size of the shelter shall not be larger than necessary for the number of persons the shelter serves. (2)Parking. On-site narking for residents shall be based on one space for every four beds. and staff parking shall be based on one space for each employee on the maximum staffed shift. 3) Lighting. Adequate external lighting shall be provided for security purposes. The lighting shall be stationary and designed, arranged and installed so as to confine direct rays onto the premises and to direct light away from adjacent structures and public rights-of-way. External lighting shall be of intensity compatible with the neighborhood. 2 31 4) On-site Waiting and Intake Areas. An interior waiting and intake area shall be provided which contains a minimum of 200 square feet. Waiting and intake areas may be used for other purposes (excluding sleeping) as needed during operations of the shelter. (5) Common Facilities. The emergency shelter may provide one or more of the following specific common facilities for exclusive use of the residents and staff, provided that such facilities do not substantially increase the overall size of the shelter facility: a) Central cooking and dining room. b) Recreation room. c) Laundry facilities sized to serve only the occupants at the shelter. (d) Other uses that are considered ancillary to the primary use such as office and storage, not to exceed 10% of the total floor area of the shelter facility, exclusive of the common facilities identified in subsections (a). (b), and (c) above. 6) On-site Staff. At least one manager and one supporting staff member shall be on-site during all hours of operation of the facility. Such manager and staff member must be individuals who do not utilize the shelter's beds or other services and who reside off-site. (7) Security. Security personnel shall be provided during operational hours whenever clients are on the site.-A security plan shall be submitted to and subject to the approval of the Community Development Department Director prior to issuance of a certificate of occupancy. 8)Concentration of Uses. No more than one emergency shelter shall be permitted within a radius of 300 feet of another emergency shelter. (9) Emergency Shelter Operations.All emergency shelters shall comply with the following requirements: (a) Hours of Operation. Clients shall only be on site and admitted to the facility between 5:00 p.m. and 8:00 a.m. b) Length of stay. Each emergency shelter resident shall be allowed to stay for no more than 90 days(cumulative,not consecutive)in a 365 day period. Extensions up to a total stay of 180 days in a 365-day period may be granted by the shelter provjder jf no alternative housing is available. (c) Management Plan. Prior to commencing operation,the shelter operator shall submit a written management plan to the Director of the Community Development Department which plan shall be subject to the Director's approval t. The shelter operator shall comply with the management plan as approved by the Director and the management plan shall address: hours 3 32 of operation,admission hours and process,staff training,neighborhood outreach and privacy, security,resident counseling and treatment,maintenance plans,residency and guest rules and procedures, and staffing needs. (d) Annual report. The shelter operator shall provide to the Director of the Community Development Department an annual report of the use of the facility sufficient for the Director to make a determination of compliance with the City's development standards for the use. 2. Policy Action No. 4-1.6 Related Amendments to Parkin,-Requirements for Affordable Housing Developments in the GN(RHD) Zoninz District 15-35.030 - Schedule of off-street parking spaces. Off-street parking spaces shall be provided in accordance with the following schedule: Use Spaces Required [No changes to (a) through (b)J (c)Multi-family dwellings One covered space within a garage for each dwelling unit,plus one and one-half additional spaces on the site for each dwelling unit; with the following exceptions: for dwelling units containing no more than one bedroom and for housing developments occupied exclusively by seniors and students, the required parking shall be one covered space within a garage for each dwelling unit plus one-half additional space on the site for each dwelling unit... and for affordable housing developments located within the C-N (RHD)zoning district,the required parking shall be one covered space plus one additional space on site for each dwelling unit_ [No changes to (d) through (t)J 3. Policy Action No. 4-4.1 Related Amendments to Second Dwellin-e Unit Development Standards 15-56.030 -Development standards. Except as otherwise provided in Section 15-56.050,each second dwelling unit shall comply with all of the following development standards: 4 33 (a)Lot size. The net site area of the lot upon which the second dwelling unit is located shall not be less than ninety percent of the minimum standard prescribed for the district applicable to such lot. Minimum standards for lots located in the HR Residential District are determined per Section 15-13.060(a) of the City Code. (b)Unit size an .The second dwelling unit shall -hundred s"ar-e feet and be at least fia�ur shall not exceed one thousand two hundred square feet of living space,not including the garage.If a second dwelling unit has a basement, the area of the basement is included as part of the total maximum allowed. [No changes to (c) through (i)J 4. Policy Action No. 4-4.2 Related Amendments to Transitional and Supportive Housing 15-12.020 - Permitted uses. The following permitted uses shall be allowed in the R-1 districts: (a) Single-family dwellings. (b) Transitional and Supportive Housing (13�e) Accessory structures and uses located on the same site as a permitted use, including garages and carports,garden sheds,greenhouses,shade structures,recreation rooms,home hobby shops,cabanas,structures for housing swimming pool equipment,one second dwelling unit or one guest house. (ed) Raising of fruit and nut trees, vegetables and horticultural specialties, not including nurseries, greenhouses or storage of landscaping equipment products or supplies for commercial uses. (dg)Home occupations,conducted in accordance with the regulations prescribed in Article 15- 40 of this Chapter. (eff) Stables and corrals for the keeping for private use of one horse for each forty thousand square feet of net site area; provided, however, that in the equestrian zone only, one additional horse may be permitted on the first forty thousand square feet of net site area, and an additional horse may be permitted for each additional forty thousand square feet of net site area. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (fg) Swimming pools used solely by persons resident on the site and their guests. (g-h) The keeping for private use of a reasonable number of domestic dogs, cats and other small mammals,birds,fish and small reptiles,subject to the regulations as set forth in Article 7-20 of this Code,and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. 5 34 (1i)Except as specified in Section 15-12.030,recreational courts,to be used solely by persons resident on the site and their guests. (ii) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-46 15-13.030 - Permitted uses. The following permitted uses shall be allowed in the HR district: (a) Single-family dwellings. (b) Transitional and Supportive Housing (13�e) Accessory structures and uses located on the same site as a permitted use, including garages and carports,garden sheds,greenhouses,shade structures,recreation rooms,home hobby shops, cabanas, structures for housing swimming pool equipment and one guest house. (ed)Raising of vegetables,field crops,fruit and nut trees and horticultural specialties,and the processing of such products as are so raised or grown on the premises. (dV)Home occupations,conducted in accordance with the regulations prescribed in Article 15- 40 of this Chapter. (eft) Stables and corrals or the keeping for private use of not more than two horses on a site. The minimum net site area shall be forty thousand square feet for one horse and eighty thousand square feet for two horses, except that in the equestrian zone only,a second horse may be kept if the net site area is at least forty thousand square feet.All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (€g) Swimming pools used solely by persons resident on the site and their guests. (gM The keeping for private use, of a reasonable number of domestic dogs, cats and other small mammals,birds,fish and small reptiles,subject to the regulations as set forth in Article 7-20 of this Code,and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (1i)Public parks, trails and other publicly owned open spaces. (ij) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-44 15-17.020 - Permitted uses. The following permitted uses shall be allowed in the R-M districts: (a) Single-family dwellings. 6 35 (b)Multi-family dwellings. (c) Transitional and Supportive Housing (ed) Accessory structures and uses located on the same site as a permitted use, including garages and carports,garden sheds,greenhouses,shade structures,recreation rooms,hobby shops, cabanas and structures for housing swimming pool equipment. (de) Raising of fruit and nut trees, vegetables and horticultural specialties, not including nurseries,greenhouses or storage of landscaping equipment,products or supplies for commercial uses. (ef)Home occupations,conducted in accordance with the regulations prescribed in Article 15- 40 of this Chapter. (fg) Swimming pools used solely by persons resident on the site and their guests. (g_h) The keeping for private use of a reasonable number of dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code,and subject also to the restrictions and standards prescribed in Section 15-11.020(h)of this Chapter. (hi) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-44 15-20.020 - Permitted uses. The following permitted uses shall be allowed in the R-OS district: (a) Single-family dwellings. No more than one dwelling unit shall be located on each lot. (b) Transitional and Supportive Housing (13�e) Accessory structures located on the same lot as a permitted use and not exceeding a total floor area of two hundred fifty square feet,including detached garages and carports,garden sheds, greenhouses, shade structures, recreation rooms, home hobby shops, cabanas, structures for housing swimming pool equipment and one guest house. Accessory structures for agricultural uses such as stables,barns,hay covers and storage sheds shall not exceed a total of one thousand six hundred square feet. (ed)Agricultural uses such as raising of vegetables, field crops, vines, fruits, and nut trees, and horticultural specialties, and the processing of such products. (dg)Home occupations,conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (ef)Stables,corrals,and pastures for the keeping of horses for private use. The minimum net site area shall be one acre for each two horses kept on the site. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code.Notwithstanding the 7 36 provisions of Section 16-80.030(a)of this Chapter,no stable or corral shall be located closer than thirty feet from any interior property line of the site or any structure for human habitation. Setbacks from perennial or intermittent streams shall be sufficient to avoid any discharge or mud slide into the stream.Any stable,corral or pasture which is fifty feet or less from any perennial or intermittent stream bank shall require the approval of the City Engineer and/or Santa Clara Valley Water District. The property owners shall comply with the mitigation measures pursuant to the Water District and/or the City Engineer's requirements. In addition,the natural grade of a corral shall not exceed an average slope of fifteen percent. (€g) Swimming pools used solely by persons resident on the site and their guests. Pools shall be constructed subject to the standards provided in Section 15-20.050(g)(5) and Section 15-80.030 (gM The keeping for private use of a reasonable number of domestic dogs,cats, sheep,goats,and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (lei) Public parks, trails and other publicly owned open spaces. Section 2. Severance Clause. The City Council declares that each section,sub-section,paragraph,sub-paragraph,sentence,clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph,sub-paragraph,sentence,clause and phrase of this ordinance.If any section,sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental Quality Act Environmental review was completed in the form of an Initial Study and it was determined that the proposed adoption of this ordinance would not result in potential significant impacts on the environment and a Negative Declaration was prepared. The Negative Declaration was adopted by the City Council on November 19, 2014. Section 4. Publication. A summary of this ordinance shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. Following a duly notice public hearing the foregoing ordinance was introduced at the regular meeting of the City Council of the City of Saratoga held on November 19,2014,and was adopted by the following vote on December 3, 2014. 8 37 COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: CRYSTAL BOTHELIO MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA Saratoga, California Saratoga, California APPROVED AS TO FORM: RICHARD TAYLOR, CITY ATTORNEY 9 38 1 C,j SARgT SARATOGA CITY COUNCIL 1e56 MEETING DATE: December 3, 2014 DEPARTMENT: Finance&Administrative Services PREPARED BY: Anthony McFarlane, Finance Manager SUBJECT: Development Impact Fee Report RECOMMENDED ACTION: Review and accept the annual AB 1600 Development Impact Fee report for the year ended June 30, 2014. BACKGROUND: As required under AB 1600 accounting guidelines,this report provides: 1. A brief description of the type of fee; 2. The amount of the fee; 3. Beginning and ending balances of the fees; 4. Total fees collected and the interest earned, if applicable; 5. Identification of the public improvement the fees were used for; 6. Identification and timeline of public improvements any unexpended fees will be used for; 7. Description and uses for transfers or loans of fees, if applicable. The only AB 1600 Development Impact Fee that the City has been collecting is the Park-in lieu fee. Under Saratoga's Municipal Code 14-28.080, as a condition of approval, a sub-divider/owner shall either dedicate a portion of land or pay a fee in lieu thereof, or a combination of both at the option of the City, for the purpose of providing park or recreational facilities for each new parcel. Five acres of parkland per 1,000 residents is the standard promulgated by the National Recreation and Parks Association and is a common metric utilized by other communities in California to measure adequacy of parkland. Saratoga's 2007 Update to the Open Space and Conservation Element of the City's General Plan recognized that additional parkland must be protected and adopted this goal to provide at least five acres of parkland per 1,000 residents to maintain the City's existing character as a small town community surrounded by rural and open space. In support of this goal, the City established a Park-In-Lieu fee of $20,700 per new parcel to provide funding for increased usage and additional park requirements brought on by the new development within the City. The Park-In-Lieu Development Fee of$20,700 per subdivided parcel is calculated based upon the following formula: (2.76 people per household) X (5 acres per 1,000 residents) X ($1.5 million per acre)=$20,700 #of residents 39 The table below summarizes the activity for the Park-In-Lieu Development Fees collected over the last five years, and utilized as of June 30, 2014. Remaining Park-In-Lieu Fees are re-budgeted into the assigned capital project for use in the next fiscal year, as shown in the far-right gray-shaded column: Budgeted Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 Beginning balance $ (29,177) $ (8,202) $ 373,216 $309,675.55 $ 393,660 $ 682,530 Sources: Park-In-Lieu Fees 20,700 393,300 - 103,500 393,531 - Funds from closed projects 275 - 231 (231) - Uses: Hakone Gardens Master Plan - - - - - 250,000 Ravenswood Playground Equip 9,374 63,540 2,086 - Historic Park Landscaping 2,509 - - - - Park Restroom Improvements - 17,660 39,929 - Wildwood Park Bridge Rehab - 64,501 60,499 Quarry Park Plan Implementation - 280,631 Saratoga Village Creek Construction - - - - 50,000 Remaining Available Funds: $ (8,202) $ 373,216 $ 309,676 $ 393,660 $ 682,530 41,400 The FY 2013/14 ending balance of$682,530 was committed to four capital improvement projects in FY 2014/15. As of June 30, 2014, remaining funds include $250,000 for the Hakone Gardens Master Plan, $60,499 remaining for the Wildwood Park Bridge Rehabilitation, $280,631 for the Quarry Park Plan Implementation and$50,000 for Saratoga Village Creek Construction. The remaining unallocated balance of $41,400 plus future Park-In-Lieu impact fees will be applied to park improvement projects as directed by Council under the Capital Improvement Project budget process. 40 1 u �A.�.j L SARATOGA CITY COUNCIL MEETING DATE: December 3, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Brian Babcock, Administrative Analyst I SUBJECT: Provide Direction on Fiscal Year 2015/16 Community Event Grant Program and Street Closure Grant Process RECOMMENDED ACTION: Provide direction on the amount of funding and proposed timeline for the 2015/16 Community Event Grant Program, along with direction on the process for awarding the Street Closure Grant. BACKGROUND: In 2012, the Council directed staff to develop a formal community event grant funding allocation process, known as the Community Event Grant Program. Through this program, event organizers may request grant funds for events that are held in Saratoga and are open to the public. The City conducts an annual application process and also accepts off-cycle applications, which are reviewed by the City Council on a case-by-case basis. For the annual application process, organizers are given approximately six to eight weeks to prepare and turn in their applications. The applications are then brought to the Council for consideration and decision. Council has budgeted$20,000 to the program for the last three Fiscal Years (2012/13, 2013/14 and 2014/15). Council awarded a total of$19,978 in grant funds for Fiscal Year 2012/13; $22,253 for Fiscal Year 2013/14; and$21,400 for Fiscal Year 2014/15. Staff is requesting Council direction on the amount of Community Event Grant Program funds for Fiscal Year 2015/16. Staff is also seeking input on the proposed timeline for the 2015/16 application process. The proposed timeline is below: Date Milestone January 20, 2015 Announce Community Event Grant Pro_gram: Release the application and application requirements for interested event organizers. This will include information on the City website and communications to past applicants. March 3, 2015 Application Deadline: Applications for the Community Event Grant 41 Program will be due to the City Manager's Office by 5 p.m. March 19, 2015 Council Decision: Staff will bring forward Community Event Grant Program applications for Council consideration and decision. Event organizers will be asked to attend the meeting to answer Council questions. Street Closure Grant Funding In Fiscal Year 2014/15, the City Council began setting aside $10,000 annually to help a local group pay for the cost of closing down Big Basin Way for a community event. However, the process for distributing the Street Closure Grant has not been defined. Staff recommends consolidating the award of the Street Closure Grant with the Community Event Grant Program process. A separate application would be created, but the noticing and timeline of the Street Closure Grant would match the Community Event Grant Program process. ATTACHMENTS: Attachment A - History of Community Event Allocations Since Fiscal Year 2008/09 42 HISTORY OF COMMUNITY EVENT ALLOCATIONS SINCE FISCAL YEAR 2008/09 EVENT 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 Celebrate Saratoga/Art and Wine $3,299 $4,258 $3,204 $5,000 Bollywood Street Dance -Sponsored by SVDC $1,000 $1,300 $1,200 A Salute to Paul Masson &the Saratoga Wine Industry* $650 Blossom Festival (Mustard Faire) $3,649 $4,000 $4,600 $5,000 $4,600 $4,500 Library- Heart of the Community(Saratoga Library 10th Anniversary) $2,000 $1,380 $2,800 Memorial Day Observance $750 $750 $900 Wildwood Cinema Movie Night $1,202 $900 Saratoga Community Band Concert in the Park $240 $350 $325 $600 Foodie on the Run $1,000 $1,440 Chamber of Commerce Holiday Wine Stroll and Open House $1,000 $2,518 $3,100 Fourth of July Celebration $1,547 $100 $1,225 $1,984 $1,900 Chamber of Commerce Barbeque* $600 Saratoga Serves Picnic $3,640 Odd Fellows Easter Event $800 Wildwoodstock $2,328 Celebrating Service-Assistance League $520 Hansel and Gretel-Bay Shore Lyric Opera Company $940 Opera at Wildwood-Bay Shore Lyric Opera Company $380 $800 SASCC Health and Wellness Fair-Saratoga Trails 5K Walk $2,380 $3,600 Saratoga Grammar School Reunion* $118 Saratoga Sister City 30th Anniversary Open House $618 Montalvo Arts Center-Arts Splash $3,000 $2,000 TOTAL $8,495 $8,258 $7,904 $7,482 $19,978 $22,253 $21,400 KEY: * denotes a fee for admission to attend event Total Grant Requests: 2012/13 = $48,763; 2013/14 = $67,235; 2014/15= $32,385 43 1 u �A.�.J L SARATOGA CITY COUNCIL MEETING DATE: December 3, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Brian Babcock, Administrative Analyst I SUBJECT: Spring 2015 Issue of The Saratogan RECOMMENDED ACTION: Accept report and direct staff accordingly. BACKGROUND: The Saratogan is one of the methods the City uses to improve communication with residents and ensure the public has access to useful and important information. The City has published a wide range of articles in previous issues, ranging from public safety articles to water conservation tips to updates on City projects. Since the start of the 2010/11 budget, The Saratogan has been incorporated into the Saratoga Recreation Activity Guide to save the City money on mailing expenses. The Saratogan will be published four times this fiscal year instead of three now that the Recreation Activity Guide is being printed quarterly. The Winter 2014/15 issue of The Saratogan was mailed to residents in mid-November and presented articles under the theme of "Taking Time to Volunteer." The newsletter featured articles about volunteer opportunities with the City and local organizations. It also included information on community events, the City's video projects, solar panel permit information, along with an "Ask Our Staff' section. Staff has come up with preliminary topics for the Spring 2015 issue of The Saratogan, which will be mailed to residents at the end of January. Staff proposes the theme "Staying Safe in Saratoga" along with the following articles: Primary article topic: • How residents can keep their homes, vehicles, and neighborhoods safe. The articles will rely on tips and expertise from the Santa Clara County Sheriff's Office Secondary topics: • The City's online communication tools, including Facebook, Twitter, Nextdoor, YouTube, Vimeo, and the City's website • Information on the Heritage Tree Inventory 44 • Upcoming community events • Ask Our Staff featuring Recreation and Facilities Director Michael Taylor ATTACHMENTS: Attachment A- Winter 2014/15 Issue of The Saratogan 45 aft _ A OGAN 1956 Cq(/FORN�P WINTER 2014/15 i f ® _ r rbmlel to- Vo&U'It Volunteering Benefits the Community and the Volunteers The essence of volunteering is giving time freely for the benefit of others.Not only does volunteering help the community,volunteering can be a rewarding experience that can be worth more than money. Volunteering has numerous benefits for communities, organizations, and individuals. It strengthens communities by uniting people for a common goal, helps save resources for cash-strapped non-profits, and promotes personal growth and self-esteem in volunteers. Saratoga residents have never been shy about rolling up their sleeves and volunteering. Residents clock in well over 2,000 hours of volunteer time each year as part of the City of Saratoga's"Volunteer Saratoga"program. The City offers a variety of volunteer opportunities that can use residents' talents or spark their passions. In the past,the City has placed volunteers in each of its departments,such as Administrative Services,Community Development,Public Works,Recreation,and the City Manager's Office.For more information on the"Volunteer Saratoga" program, or to apply,visit www.saratoga.ca.us/volunteer. Residents looking to make a difference in their community can also volunteer with the Saratoga Community Emergency Response Team (CERT),which is managed by the Santa Clara County Fire Department. Since 2006, Saratoga CERT has trained about 200 Saratoga residents in basic disaster response skills,such as fire safety,light search and rescue,and team organization.For more information,visit www.saratoga.ca.us/cert. Another volunteering opportunity is with one of the City's six Commissions—including the Heritage Preservation Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Traffic Safety Commission,and Youth Commission.Commissioners are appointed by the City Council and advise the Council to help address community needs.Residents in this role have the opportunity to share their vision and help mold Saratoga's future.For more information,visit www.saratoga.ca.us/commissions. This issue of The Saratogan focuses on volunteering opportunities,but also read about: ® Videos produced by the City,which cover everything from the state of the City to Public Works projects. Keeping residents informed about projects going on throughout Saratoga is one of the City's priorities. ® The City of Saratoga's "A" grade for its straightforward solar panel permitting process. Learn about the permitting process and why the City received such a high grade. ® Local community events coming up in the next couple of months. An_ I • • • • / /• / • / • Saratoga may be a relatively small city,but it has a lot of spirit thanks to the residents who give their time to volunteer.There are plenty of volunteer opportunities in and around Saratoga.Below is a short list of them. Saratoga Library The Saratoga Library offers volunteer opportunities for - teens and adults.Volunteer positions include being a library --- ambassador,reading program tutor, and circulation volunteer. Location: 13650 Saratoga Avenue in Saratoga Website: www.sccl.org/Locations/Saratoga/Support-Your- Library/Volunteer Saratoga History Museum The Saratoga History Museum offers a number of volunteer opportunities,including being a museum docent,walking tour guide,recording the memories of Saratoga's residents,writing newsletter articles,and helping with events. Location: 20450 Saratoga-Los Gatos Road in Saratoga Website:www.saratogahistory.com/volunteers.htm Saratoga Senior Center `. The Saratoga Senior Center requests volunteers for help with special events, substitute receptions at the front desk,and phone callers to keep in touch with Senior Center members. " Location: 19655 Allendale Avenue in Saratoga Website: www.sascc.org/volunteer.shtml Book-Go-Round F' The Book-Go-Round,a non-profit used bookstore is operated by volunteers of the Friends of the Saratoga Libraries.Help is needed for sales,sorting,book pick ups,publicity,and more. Location: 14410 Oak Street in Saratoga Website:www.bookgoround.com/volunteerinfo.html Saratoga Chamber of Commerce R1fii` The Chamber of Commerce,which focuses on local business interest and community vitality,is looking for volunteers to help with front-desk duties, special events,and outreach. Location: 14460 Big Basin Way in Saratoga Website:www.saratogachamber.org Saratoga Village Development Council (SVDC) The SVDC,which includes the Village Gardeners, is a volunteer group of merchants and residents who promote the businesses of downtown Saratoga.The group seeks volunteers to help with its events and gardening along Big Basin Way. Location: Downtown Saratoga Website: http://saratogavillage.info/volunteer.html Santa Clara County Office of the Sheriff The Sheriff's Office is seeking volunteers to help at the Sheriff's Headquarters,main jail,Hall of Justice, community events,and West Valley Division (which serves Saratoga). Location: 1601 South De Anza Boulevard in Cupertino And there's more... Website:www.sccgov.org/sites/gosherif`f/pages/jobs.aspx San Jose Animal Care Center Firx " The San Jose Animal Care Center is looking for volunteers to • act as "Pet Pals"for the shelter's animals to ensure that they x Saratoga July x West Valley Clean are cared for during their time at the center. Fourth - -•ration Water Program Location: 2750 Monterey Road in San Jose Websitii-www.sanjoseca.gov/index.aspx?NID=1395 2014 State of the City Address • Residents are updated on where the City currently stands with its 2014/15 Fiscal Year Budget and some of the recent changes that have • i=a ;k oc d in Saratoga. cure a atoga. Garbage, Recycling & Green Waste Viewers are guided through ' •' • .X all the new and numerous • r` items that can be dropped - • • ,; �� into green waste or recycling • `" bins instead of garbage cans in • • Saratoga, Campbell, Los Gatos and Monte Sereno. X ' _ • ' Village Enhancements - Phase II • • ' _ Upgrades and additions to the x_ • . : •- - - f Saratoga Village as part of the second phase of the Village X • ' ' • • ' ` Pedestrian Enhancement • { �' lr . = Project are discussed in this X - • , • • ;'n,�� less-than-three-minute video. s, r� 'T Prospect Road Improvements Project This video goes through roadway safety improvements along the nearly 2-mile stretch of Prospect Road between Saratoga-Sunnyvale Road and " • . Lawrence Expressway. Saratoga Quarry Park Tour Take a five-minute tour of 1 Saratoga Quarry Park and learn some history about the Quarry, see its current _ condition, and hear about possible future changes and improvements. Keeping the Lights on in Saratoga Up poming Community Events - _ Tot Silicon Ualley Turku-r__ Thursday, Nov.27 �o,vntou� n San �oSe svturkeytrot.com and Holiday Tree Lighting OUSe Tgrade he City of Saratoga was recently awarded an "A" 0 en------at in Complete Solar's "Solar Ease Index." Friday, NOv- 2-8, Complete Solar,a solar company based in Foster City, Big Basin Way ranked Saratoga sixth in its California index. ,aratoga_ea.us The high ranking is due to the City of Saratoga's fast permitting time and relatively low permitting Citi Come--_-e0M at on costs for solar photovoltaic installations. The City Tuesday, DeC- 2 a only requires one set of plans,which are checked over Civic Theater the counter and usually approved within a day. The Saratoga roof mount permit is only$141.20. 13777 FruitvA, v�nU6 To apply for a permit,visit the Building Counter at City Hall, 13777 Fruitvale Avenue, Monday through ' Thursday from 8 a.m to noon and 1 p.m to 5 p.m. A Ask. 04r..Staff.featuring fohn.Cherbone...................... ... Have a question? Send your question(s)to bbabcock@saratoga.ca.us or(408) 868-1275. O: The street I live on has cracks and holes and needs repair. How do I go about getting my street repaired? A: The City of Saratoga has a comprehensive Pavement Management Program that staff uses to help identify streets with the greatest maintenance needs. The program uses a pavement management system software, which is maintained by the Metropolitan Transportation Commission. The system provides current inventory of roads, pavement conditions, maintenance recommendations, and a forecasting of budget needs. This information, combined with resident requests and physical inspections, determines the year-to-year priorities for street paving. Contact the City's Streets Division at(408) 868-1245 to request an inspection of a road. For more information on the Pavement Management Program, visit www.saratoga.ca.us/pmp. John Cherbone is the Public Works Director for the City of Saratoga.The Public Works Department oversees engineering and capital projects; maintains the City's parks,trails,medians,and right-of- ways;repairs and maintains the roadway systems,including streets,traffic and pedestrian signals, lighting,and storm drains; and ensures the City's environmental responsibilities are fulfilled. °`saR,ro To learn more about The Saratogan, make comments, suggest story ideas, or just ask a question, 9 contact Brian Babcock at bbabcock@saratoga.ca.us or 408.868.1275.You can also find The Saratogan FoaNP online and sign up for email alerts at www.saratoga.ca.us/saratogan. A A 1 u �A.�.J L SARATOGA CITY COUNCIL MEETING DATE: December 3, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: Review of City Council Agency& Ad Hoc Committees RECOMMENDED ACTION: Review the list of agencies and committees and provide direction on any changes to staff. BACKGROUND: Staff is seeking direction on potential change to the list of City Council agency and ad hoc committees (not individual Council Member assignments). Direction could include removal or addition of agencies or committees, as well as updates to the descriptions or purpose of committees. Additionally, staff is recommending removal of the Santa Clara Valley Water District West Valley Flood Control and Watershed Advisory Committee, since this committee was consolidated with the Santa Clara Valley Water District Commission. At the December 17, 2014 meeting, an updated list of individual Council Member assignments will be presented for Council consideration and discussion. This provides the Council with the opportunity to adjust individual Council Member assignments. Individual assignment preferences should be submitted to the Mayor by 5:00 p.m. on Tuesday,December 9, 2014. Descriptions of the agencies and committees, including meeting schedules, are included in Attachment A. The current list of City Council agency and ad hoc committee assignments, Resolution 13-087, is Attachment B. ATTACHMENTS: Attachment A—Agency and Ad Hoc Committee Assignment Descriptions Attachment B—Resolution 13-087 50 SARATOGA CITY COUNCIL AGENCY AND AD HOC ASSIGNMENT DESCRIPTIONS COMMITTEE/AGENCY DESCRIPTION Association of Bay Area ABAG is the Regional Planning Agency for the nine County Bay Areas. Executive Board meetings are held quarterly, however Government(ABAG) a representative appointed by the Santa Clara Cities Association represents Saratoga along with other cities in Santa Clara County. More information: www.abag.ca.gov The annual General Assembly is held in Oakland in the spring(and occasionally also in the fall), date and time to be announced. Cities Association of Santa Clara The Cities Association serves as a forum for the 15 cities within Santa Clara County to discuss issues of mutual concern. County Board of Directors Raania Mohsen, Executive Director, staffs the organization. One Council Member represents each city at meetings of the Cities Association. More information: www.citiesassociation.org Meetings are held on the second Thursday of every month,except August, at 7:00 p.m. at Sunnyvale City Hall at 456 West Olive Avenue in Sunnyvale. Cities Association of Santa Clara The Cities Association Selection Committee periodically convenes to make appointments to regional and local bodies, County Selection Committee pursuant to Government Code 50270-50279.4. Per the Cities Association Bylaws,the members include the Mayor or the Mayor's designee of each City in the County. More information: www.citiesassociation.org The Cities Selection Committee meets at 6:45 p.m. prior to the Board of Director's Meeting,as needed. City/School Ad Hoc Committee The City/School Ad Hoc serves as a liaison between the City and local schools and provide recommendations on matters related to schools. Meetings are held as needed. Council Finance Committee The Finance Committee reviews and provides recommendations on the City's financial matters, including the budget, financial policies, and annual audit. Meetings are typically held monthly. Destination Saratoga Destination Saratoga promotes Saratoga as a leisure destination, emphasizing its scenic beauty and unique offerings in food, wine, recreation, and leisure.Additionally, Destination Saratoga works toward establishing and maintaining a branding identity for the City of Saratoga. Meetings are held quarterly. 51 Hakone Foundation Board The Hakone Foundation operates Hakone Gardens in Saratoga. In accordance with the City's lease agreement with the Hakone Foundation, two members of the City Council shall represent the City of Saratoga on the Board of Directors. The two Council Members have the same rights and privileges of other members of the Board of Trustees. More information: www.hakone.com/about/board-of-trustees.html The Board meets quarterly at 12:00 p.m. on the third Wednesday of February, May, September, and upon special notice, on the third Friday of December at the Cultural Exchange Center in the gardens. Hakone Foundation Executive Per the City's agreement with the Hakone Foundation,the City is entitled to one position on the Executive Committee.The Committee Mayor shall occupy the position or a Council Member selected by the Mayor may fill the position. Highway 9 Ad Hoc Committee The Highway 9 Ad Hoc Committee provides advice and recommendations on matters related to Highway 9, including the Highway 9 Safety Improvement projects. Meetings are held as needed. KSAR Community Access CATV One member of the City Council, along with the City Manager or the City Manager's designee, represents the City on the Foundation Board Community Access Television Board. Other Board members include representatives from the West Valley-Mission College District Board, one staff member from West Valley College and three public members who must be Saratoga residents and who are selected jointly by the four City and College Board members. The CATV Board establishes policies and priorities for the management and operation of the local community access television station, which are then implemented by the Community Access Coordinator. KSAR is a 501c3 Board. More information: http://www.ksarl5.org/home/index.php The Board meets on the second Tuesday of every month at 12:00 p.m. at City Hall. Let's Move City Ad Hoc The Let's Move City Ad Hoc provides advice and recommendations on matters related to the City's Let's Move City Committee initiatives. Meetings are held as needed. Postal Liaison The Postal Liaison serves as a point of contact between the City and the local branches of the U.S. Postal Office when issues or concerns arise. Meetings are held as needed. Santa Clara County Expressway The Santa Clara County Expressway Plan 2040 Policy Advisory Board is comprised of one Council Member form each city in Plan 2040 Policy Advisory Board Santa Clara County, along with two County Supervisors, two Santa Clara Valley Transportation Authority Board Members, and two County Roads Commissioners (non-voting).The Board reviews needs of expressways and the Santa Teresa/Hale corridor based on land use plans, projected traffic growth, and Complete Streets planning. More information: http://www.sccgov.org/sites/rda/plans/expyplan2040/Pages/study.asp 52 Meeting schedule varies A total of 5 meetings are expected. Meetings are held in the County Board of Supervisors Chambers at 70 West Hedding Street in San Jose. Santa Clara County Housing and The HCD Council Committee is comprised of local elected officials who review and recommend policies and priorities Community Development concerning the County's Housing &Community Development, and Community Development Block Grant Programs (CDGB) Advisory Committee (HCDAC) to the County Board of Supervisors. More information: http://www.sccgov.org/sites/oah/Housing%20%2OCommunity%2ODevelopment/`20(HCD)/Pages/Santa- Clara-County-Housing-and-Community-Development-Program.aspx The Committee meets three times during the Fiscal Year at 2310 North First Street, San Jose. Santa Clara County Library A City Council Member from each city within the Santa Clara County Library District is selected to serve on the Library JPA District Joint Powers Authority Board. The Library JPA is the policy making and governing body of the County's library system. Board More information: http://www.sccl.org/about/governance/opa-board-meetings The Library JPA meets four times a year in January,April,June, and October on the fourth Thursday at 1:30 pm. at the Santa Clara County Library Services and Support Center, located at 1370 Dell Avenue in Campbell. In June,the meeting is held the first Thursday. Santa Clara Valley Water The Water District's Water Commission advises the Water District Board on issues related to water supply, flood protection Commission and environmental stewardship. Commission Members include representatives from each of the cities in the County,the Water District,the County,Santa Clara County open Space Authority, and Midpeninsula Regional Open Space District. More information: http://www.valleywater.org/About/WaterCommission.aspx The Water Commission meets on Wednesday from 12:00 p.m. -2:00 p.m., in January,April,July, and October at the District Headquarters located at 5700 Almaden Expressway in San Jose. Lunch is available at 11:30 a.m. Saratoga Area Senior The Saratoga Area Senior Coordinating Council (SASCC) is a non-profit that operates the Saratoga Senior Center and Adult Coordinating Council Care Center. One member of the City Council serves as liaison to the SASCC Board to maintain open communications between the City and SASCC. More information: www.sascc.org The Board meets on the fourth Tuesday every of month at 9:30 a.m. at City Hall in the Magnolia Room (with the exception of December). Saratoga Chamber of Commerce The Chamber of Commerce promotes local business through a variety of programs and services, including networking, member education, business development, promotion, marketing, and advertising assistance. One member of the City Council serves as liaison to the Chamber of Commerce Board. More information: http://www.saratogachamber.or /g board_staff.php 53 Meetings are held on the second Thursday of every month at 5:30 p.m. at the Chamber of Commerce Office. Saratoga Historical Foundation The Saratoga Historical Foundation in 1962 to promote interest in Saratoga history, research and collect records, pictures, artifacts, and other memorabilia related to local history, and maintain the history for the display and safekeeping of archival material. One member of the City Council serves as a liaison to the Historical Foundation. More information: http://www.saratogahistory.com/ Meetings are held on the third Thursday of the month (excluding December and August)from 3:00 p.m. -5:00 p.m. in the Historical Museum. Saratoga Ministerial Association The Saratoga Ministerial Association is comprised of representatives from communities of faith located within the city of Saratoga. The purpose of the group is to build community and support city residents through cooperation and joint activities, including the annual Thanksgiving Day service, summer block parties and other events. One member of the City council serves as liaison to the Ministerial Association. The group meets monthly on the fourth Wednesday at noon (except in July and August). The location rotates among the congregations. Saratoga Sister City Committee The purpose of the Sister City Committee is to plan and carry out programs and activities,which strengthen Saratoga's Liaison relationship with its sister, city, Muko-Shi, in Japan. One member of the City Council serves as liaison to the Sister City Committee. Meetings are held the first Tuesday of every month at 7:00 p.m. at the Joan Pisani Community Center. TEA Ad Hoc Committee The TEA Ad Hoc Committee represents the City of Saratoga in efforts to secure Saratoga's fair share of property tax allocations. Meetings are held as needed. Valley Transportation Authority The VTA PAC is one of several standing advisory committees to the VTA Board of Directors. Composed of elected official Policy Advisory Committee representing each of the cities in the County, the PAC makes recommendations to the VTA Board on issues of transportation planning and programming. More information: http://www.vta.org/get-involved/advisory-committee/policy-advisory-committee-pac The VTA PAC meets on the second Thursday of every month at 4:00 p.m. at the VTA offices at 3331 North First Street in San Jose. Village Ad Hoc Committee The Village Ad Hoc Committee provides advice and recommendations on matters related to the Village. Meetings are held as needed. West Valley Mayors and City The West Valley Mayors and Managers Association is a sub-regional grouping of the VTA governance structure. It consists of Managers Association the Mayors and City Mangers from the cities of Campbell, Cupertino, Monte Sereno, Saratoga and the Town of Los Gatos. It 54 is charged with selecting the VTA Board member representing the above municipalities(for a two year term). Meetings are held the fourth Wednesday of the month at noon. Each city hosts the gathering for a year at a time, rotating in alphabetical order. Meetings in August and December are usually cancelled. West Valley Sanitation District The West Valley Sanitation District provides wastewater collection and disposal services to Campbell, Monte Sereno, Los Gatos, most of Saratoga, and a portion of unincorporated Santa Clara County.The five-member Board of Directors is composed of one Council Member from each of the four west valley cities and the District 4 Santa Clara County Supervisor. Board members are compensated $100 for each meeting attended. More information: http://www.westvalleysan.org/aboutus/directorsandstaff/agendas-and-minutes The Board meets on the second Wednesday of the month at 6:00 p.m. at the District's Office located at 110 E. Sunnyoaks Avenue in Campbell. West Valley Solid Waste This WVSWMA consists of the west valley cities of Campbell, Los Gatos, Monte Sereno, and Saratoga. The Authority was Management Authority formed to coordinate efforts in carrying out solid waste collection and disposal activities, and in meeting the mandates of AB939, the States' Integrated Waste Management Act. The Authority is responsible for establishing collection rates within each city and overseeing both landfill and hauler agreements. The Authority Board is composed of one Council Member from each of the four member agencies. More information: http://www.wvswma.org Meetings are held on a quarterly basis (February, May,August, and November) at 5:00 p.m. on the first Thursday at Monte Sereno City Hall located at 18041 Saratoga Los Gatos Road in Monte Sereno. 55 RESOLUTION 13-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING COUNCIL REPRESENTATIVES TO AGENCIES AND AD HOC COMMITTEES FOR YEAR 2014 WHEREAS, representatives from the City Council serve on 'various agencies and ad hoc committees; and WHEREAS, the responsibility for representing the City Council should be shared by all members; and WHEREAS, the City Council annually reviews agency and ad hoc committee assignments to update and reassign members as needed; and WHEREAS, the City Council conducted its reorganization on December 4, 2413 for the 2414 calendar year; and WHEREAS, on December 4, 2013, Council was asked to provide input to the Mayor on changes to agency and ad hoc committee assignments, including the addition or removal of assignments and adjustments to member assignments; and WHEREAS, the Mayor has duly considered input from the members of the City Council and has made the assignments shown in Exhibit A. NOW, THEREFORE, be it resolved that the City Council does hereby approve the City Council agency and ad hoc assignments presented at the December 18, 2013 City Council meeting and attached to this resolution and members of the Council hereby agree to their appointments through December 2014 or until amended. Attachments: Exhibit A—2014 City Council Agency and Ad Hoc Committee Assignments 56 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 18'h day of December 2013 by the following vote:. AYES: Mayor Emily Lo;Vice Mayor Howard Miller, Council Member Manny Cappello, Chuck Page,Jill Hunter NOES: None ABSENT: None ABSTAIN: None Emily Lo, Mayor ATTEST: 0�ifglaj0 DATE: al Bothelio,City Clerk 57 2014 SARATOGA CITY COUNCIL AGENCY AND AD HOC ASSIGNMENTS Mandatory Agency Assignments Council Member Alternate Association of Bay Area Governments (ABAG) Page Cappello Cities Association of Santa Clara County Lo Miller Cities Association of Santa Clara County—Selection Lo Miller Committee Hakone Foundation Board Lo * Miller Hakone Foundation Executive Committee Lo N/A KSAR Community Access TV Board Hunter Miller Santa Clara County Expressway Plan 2040 Policy Advisory Page N/A Board Santa Clara County Housing and Community Development Cappello Page (HCD) Council Committee Santa Clara County Library District Joint Powers Authority Lo Hunter Santa Clara Valley Water District Commission Hunter Miller Santa Clara Valley Water District West Valley Flood Control Hunter Miller & Watershed Advisory Committee Saratoga Chamber of Commerce Cappello Lo Valley Transportation Authority Policy Advisory Committee Miller Page (PAC) West Valley Mayors and Managers Association Lo Miller West Valley Sanitation District Page Cappello West Valley Solid Waste Management Joint Powers Miller Page Authority * Both members attend Hakone Foundation Board meetings Liaison Assignments Council Member Alternate Destination Saratoga Cappello Hunter Postal Service Liaison Miller N/A Saratoga Area Senior Coordinating Council (SASCC) Cappello Hunter Saratoga Historical Foundation Hunter Page Saratoga Ministerial Association Cappello Miller Saratoga Sister City Committee Liaison Page Hunter Ad Hoc/Committee Assignments Council Member 2nd Council Member City School Ad Hoc Hunter Miller Council Finance Committee Miller Lo Highway 9 Ad Hoc Cappello Page Let's Move City Ad Hoc Cappello Page TEA Ad Hoc Page Cappello Village Ad Hoc Hunter Cappello 58 1 u �A.�.J L SARATOGA CITY COUNCIL MEETING DATE: December 3, 2014 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: 2015 City Council Meeting Schedule RECOMMENDED ACTION: Provide direction on the 2015 City Council Meeting schedule. BACKGROUND: Staff has scheduled this item to provide the Council with the opportunity to give direction on the meeting schedule for 2015. In particular, staff is seeking direction on: 1. Cancellation of the January 7, 2015 regular meeting. We are recommending a 6:00 PM closed session meeting on this date to begin labor negation discussions. 2. Scheduling a Saturday joint meeting in April or May on architectural design with both the Planning Commission and Heritage Preservation Commission. The meeting would be facilitated by the American Institute of Architects Santa Clara Valley Chapter. 3. Cancellation dates for the summer recess. With the exception of 2012, the Council has canceled the last meeting in July and first meeting in August since 2011. ATTACHMENTS: Attachment A—Calendar of Council Meetings 59 2015 City Council Meeting Calendar T F S TW T F S 1 2 3 1 2 3 5 6 7 4 5 6 8 9 10 8 9 10 11 12 13 14 11 12 A27 14 15 16 17 15 16 17 19 20 21 18 19 23 24 22 23 24 25 26 27 28 25 26 28 29 30 31 . • 1 . M T W T M H291 2 3 4 5 6 7 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 30 31 26 27 28 29 30 JUNE S M T W T yF 1 2 1 2 4 5 6 3 4 5 7 8 9 7 8 9 t24 11 12 13 10 11 12 13 14 15 16 14 15 1618 19 20 17 18 19 21 22 23 21 22 23 25 26 27 24 25 26 27 28 29 30 28 29 30 31 "sI AUGUST T W S 2 3 4 n- 26 5 6 7 8 9 10 11 2 3 4 6 7 12 13 14 1 16 17 18 9 10 11 12 13 14 19 20 21 22 23 24 25 16 17 18 20 21 27 28 29 30 31 23 24 25 26 27 28 30 31 OCTOBER S M T W 1 3 4 5 1 2 3 1 6 7 8 9 10 11 12 4 5 6 8 9 10 13 14 15 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 NOVEMBER T T F 5 1 2 3 5 6 7 1 3 4 5 9 10 11 12 13 14 6 7 8 9 10 11 12 Fii22 16 17 19 20 21 13 14 15 17 18 19 23 24 25 26 27 28 20 21 22 23 24 25 26 30 27 28 29 30 31 - Regular City Council Meeting City Council Retreat 60