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Home My WebLink About05-13-2014 Youth Commission Minutes City of Saratoga Youth Commission MINUTES DATE: Tuesday, May 13, 2014 TIME: 7:00 p.m. LOCATION: Warner Hutton House 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order: (7:04) Roll Call: Agrawal, Chang, Gupta, Khare, Lee, Lin, Pandya (Absent), Smith, Sreedhara, Vijay, Wang (Absent). Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on May 12, 2014. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of April 15th and April 22nd Minutes AGRAWAL, KHARE MOVED TO APPROVE APRIL 15TH AND APRIL 22ND YOUTH COMMISSION MINUTES. Motion passed. Ayes: Agrawal, Chang, Gupta, Khare, Lee, Lin, Smith, Sreedhara, Vijay. Noes: none. Absent: Pandya, Wang. Abstain: None. Oral &Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Introductions II. Old Business a) Commission Recognition Dinner -Good food, especially the desserts -Good opportunity to talk to everyone b) WOW Saratoga Elementary School prize distribution -One type of prize for everyone -Good flow of traffic III. City Council a) City Council Meeting 7 meet at 6:30 a. Youth Commission 10 minute presentation to Council May 21 st b. Presentation Assignments -Send to Bridget as soon as possible IV. Walk-One-Week (WOW) a) Foothill Elementary School-May 19th-23rd -Presentation on Friday: Maya, Summer, Allison -M: Maya, Jane,Anu -T: Jane, Anu, Shefali -W: Everyone -R: Jane, Justin -F: Maya, Justin -Email Bridget about availability on Friday b) Argonaut Elementary School- May 26th-31 st? CHANG MOVED TO HOLD WOW AT ARGONAUT ELEMENTARY ON THE WEEK OF MAY 26.Motion passed. Ayes: Agrawal, Chang, Gupta, Lee, Lin, Smith, Sreedhara, Vijay. Noes: none. Absent: Pandya, Wang. Abstain: Khare. V. End of the year party a) May 27th at the Warner-Hutton house Drinks: Shefali, Jane Chips: Nihar Salsa: Justin Plates, Cups, napkins: Anu Dessert: Somya, Maya Guacamole: Allison VI. Adjournment: (8:14) In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting,please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: Il, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on May 12, 2014 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us. Call to Order 7:01 Roll Call: Eem, Gupta, Lin, Maheshwari, Pandya (absent), Shanbhag, Singh, Smith, Verma, Wang, Weisend. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on September 8, 2014. Accept Agenda Items:No additional items may be added pursuant to Government Code Section 54954.2. Approval of September 6 minutes(Gupta/Shanbhag) Oral &Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose toplace the topic on a future agenda. I. Second Harvest Food Bank-by Debbie Bretchneider 1) Food drive at Gene's Market a. December 13 from 10 to 4 b. Make posters before hand II. Pizza& Politics-by Adam Henig 1) Televised a. Cupertino Community hall b. October 22 @ 7 pm 2) Commission Job: a. Greet audience/candidates b. Audience floaters c. Time keeper d. Photographer e. Chair intros f. Publicize g. Talk to government, civic, econ teachers for extra credit 3) Before Event: a. Create flyers b. Facebook page c. Commercial d. Meet with Cupertino Commission III. Review of 2014 Youth Commission Training 1) Review of September 6th minutes for those who missed training IV. Newly Elected Officers a) Chair: Jeremy Wang b) Vice-Chair: Alison Lin c) Secretary: Gupta V. Budget Update VI. Review Work Plan to present to City Council 1) Wear semi-formal attire 2) Be at the Warner Hutton House by 5:30 3) Speeches shouldn't be more that 1 minutes 30 seconds 4) Jeremy will create Google Doc to upload minutes a) Intro: Jeremy b) Pizza&Politics: Summer c) Holiday Community Events:Nupur&Maya d) Laser Tag: Malika e) Project Cornerstone Dance: Roshan f) WOW: Summer&Alexis g) Marketing: Mihir h) Community Service: Daniel i) New Events: Mitali j) Conclusion: Alison VII. Marketing a) Facebook calendars & schedule 1) Start posting this week 2) Mitali will oversee the Facebook schedule 3) Every Commissioner is responsible for posting something once a week b) New marketing techniques 1) Make an Instagram later this month VIII. Witchy Walk 1) October 25 2) Commission Job: a. Face painting b. Nail polish c. Temporary tattoos d. Candy e. Photo opportunity with characters f. Donation 3) Make poster next meeting IX. Youth Commission Apparel 1)Order sweatshirt online then get names from a different company 2)Voted on names: a. Ayes: 8 b. Noes: 3 c. Abstain: 0 d. Absent: 0 X. Agenda Items for Next Meeting-Tuesday, September 23rd, 2014 XI. Adjournment 9:02 In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca.us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: 1,Bridget Eddings,Recreation Coordinator for the City of Saratoga,declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on September 8,2014 at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us.