HomeMy WebLinkAbout09-06-2014 Youth Commission Training Minutes # R.1
City of Saratoga
Youth Commission
MINUTES
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DATE: Saturday, September 6,2014
TIME: 9:00 a.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga,CA 95070
Call to Order 9:06
Roll Call: Eem, Gupta, Lin, Maheshwari, Pandya, Shanbhag, Singh, Smith, Verma, Wang,
Weisend.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
meeting was properly posted on September 3, 2014.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section
54954.2.
Approval of May 13 minutes (Wang, Lin)
Oral &Written Communication: Any member of the public may address the Commission about any
matter not on the agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose toplace the topic on a future agenda.
I. Welcome/Breakfast
II. Introductions
a) Youth Commissioner member introductions themselves and provide the group with"fun
facts" about themselves.
III. Team Building Activity
a) Postponed to a later date
IV. Presentation
a) Mission &goals of the Youth Commission
b) Punctuality&Attendance Policy(Mandatory Meetings)
c) Agenda&Minutes
d) Motions &Voting
e) Brown Bag Act
V. Election-Chair,Vice Chair, & Secretary
a) Chair-Jeremy Wang
i. Role of Chair-call to order and adjourn meeting, liaison between commission
and City Council,represents commission
b) Vice Chair-Allison Lin
i. Role of Vice Chair- substitutes if chair is absent, helps manage sub-commissions,
assists in making decisions
c) Secretary-Maya Gupta
i. Role of Secretary-records meeting minutes
VI. Work Plan Discussion
a) Special Events
a. Holiday event taking place in the City; Witchy Walk, Tree Lighting Ceremony,
100th Anniversary of the Library, Hakone Lunar New Year, St. Paddy's Day
Parade
b. Movie in the Park
c. Laser Tag
d. Project Corner Stone-Middle School Dance
e. Walk-One-Week
£ Carnival
b) Community Outreach
a. Second Harvest Food Bank
b. Princess Project
c. Volunteer Opportunities
c) Collaborative Efforts
a. Pizza&Politics with City of Cupertino School District
b. Collaborate with City run programs & events
c. Explore other collaborations
d) Marketing Strategies
a. Facebook
b. Re-think pamphlets?
c. Getting youth&teens to participate
e) Forums
a. Pizza&Politics
b. Ted Talks
c. Open Mic Night
f) Youth Commission Apparel
a. Commissioners will make designs for sweatshirts &present them at next
meeting. Sweatshirt styles include:
I. Hoodie
ii. 3/4 zip
Ili. Crew neck
iv. Full zip
g) Budget
a. Daniel and Roshan will be in-charge of keeping the Commission up to date at
with the Commission budget
VII. Agenda Items for Next Meeting-Tuesday, September 9, 2014
a) Practice work plan presentation
b) Marketing through Facebook-school calendars
c) Budget update
d) Pizza&Politics
e) Witchy Walk
f) Youth Commission apparel
VIII. Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or
ctclerk@saratoga.ca.us. Requests must he made as early as possible and at least one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
1,Bridget Eddings,Recreation Coordinator for the City of Saratoga,declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on September 3,2014 at the office of the City of Saratoga, 13777
Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on
the City's website at www.saratoga.ca.us.