HomeMy WebLinkAbout09-09-2014 Youth Commission Minutes ' City of Saratoga
Youth Commission
MINUTES
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DATE: Tuesday, September 9,2014
TIME: 7:00p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga,CA 95070
Call to Order 7:01
Roll Call: Eem, Gupta, Lin, Maheshwari, Pandya (absent), Shanbhag, Singh, Smith, Verma,
Wang, Weisend.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
meeting was properly posted on September 8, 2014.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section
54954.2.
Approval of September 6 minutes(Gupta/Shanbhag)
Oral &Written Communication: Any member of the public may address the Commission about any
matter not on the agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose toplace the topic on a future agenda.
I. Second Harvest Food Bank-by Debbie Bretchneider
1) Food drive at Gene's Market
a. December 13 from 10 to 4
b. Make posters before hand
II. Pizza& Politics-by Adam Henig
1) Televised
a. Cupertino Community hall
b. October 22 @ 7 pm
2) Commission Job:
a. Greet audience/candidates
b. Audience floaters
c. Time keeper
d. Photographer
e. Chair intros
f. Publicize
g. Talk to government, civic, econ teachers for extra credit
3) Before Event:
a. Create flyers
b. Facebook page
c. Commercial
d. Meet with Cupertino Commission
III. Review of 2014 Youth Commission Training
1) Review of September 6th minutes for those who missed training
IV. Newly Elected Officers
a) Chair: Jeremy Wang
b) Vice-Chair: Alison Lin
c) Secretary: Gupta
V. Budget Update
VI. Review Work Plan to present to City Council
1) Wear semi-formal attire
2) Be at the Warner Hutton House by 5:30
3) Speeches shouldn't be more that 1 minutes 30 seconds
4) Jeremy will create Google Doc to upload minutes
a) Intro: Jeremy
b) Pizza&Politics: Summer
c) Holiday Community Events:Nupur&Maya
d) Laser Tag: Malika
e) Project Cornerstone Dance: Roshan
f) WOW: Summer&Alexis
g) Marketing: Mihir
h) Community Service: Daniel
i) New Events: Mitali
j) Conclusion: Alison
VII. Marketing
a) Facebook calendars & schedule
1) Start posting this week
2) Mitali will oversee the Facebook schedule
3) Every Commissioner is responsible for posting something once a week
b) New marketing techniques
1) Make an Instagram later this month
VIII. Witchy Walk
1) October 25
2) Commission Job:
a. Face painting
b. Nail polish
c. Temporary tattoos
d. Candy
e. Photo opportunity with characters
f. Donation
3) Make poster next meeting
IX. Youth Commission Apparel
1)Order sweatshirt online then get names from a different company
2)Voted on names:
a. Ayes: 8
b. Noes: 3
c. Abstain: 0
d. Absent: 0
X. Agenda Items for Next Meeting-Tuesday, September 23'"', 2014
XI. Adjournment 9:02
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or
ctclerk@saratoga.ca.us. Requests must he made as early as possible and at least one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
1,Bridget Eddings, Recreation Coordinator for the City of Saratoga,declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on September 8,2014 at the office of the City of Saratoga, 13777
Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on
the City's website at www.saratoga.ca.us.