HomeMy WebLinkAbout10-14-2014 Youth Commission Minutes y of S Ap j
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C�LIFO'R City of Saratoga
Youth
Commission
MINUTES
DATE: Wednesday,October 14th,2014
TIME: 7:00p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Ave.
Saratoga,CA 95070
Call to order: 7:01
Roll Call: Eem, Gupta, Lin, Maheshwari, Pandya, Shanbhag, Singh, Smith,Verma,Wang,
Weisend.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2,
this meeting was properly posted on October 8,2014.
Accept Agenda Items:No additional items may be added pursuant to Government Code
Section 54954.2.
Approval of September 17 and September 23 minutes: Lin/Smith
Oral &Written Communication: Any member of the public may address the Commission about
any matter not on the agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose toplace the topic on a future agenda.
I. 1001h Year Library Event Re-cap
-split into shifts next event
II. Review of Pizza & Politics-dress rehearsal
-zero attendence by SYC
-review layout sheets
III. Review of Joint Meeting with Cupertino Teen Council
IV. Pizza & Politics: October 22
a) Flyer
b) Letter to teachers
c)Day-of responsibilities
- email from Jeremy for responsibilities
- stage hand: (Mihir)
-timer: keeping track of time (Maya)
-MIC 1/MIC 2: microphone floaters (Malika,Daniel,Allison, Summer)
- Greeter: greeting/escorting/directing reps (Jeremy)
- Question Planners: conversation floaters (Alexis,Nupur)
-Food/Beverage servers: handle pizza and drinks (unassigned people)
-Parking attendance: parking runs smoothly(Daniel, alexis)
-Extra Credit teacher list:Anzalone, Torrens,Morrel, Rolling Hills teachers,
-Redwood core teachers/yearbook teachers?
- Mitali: Facebook event!/Instagram
-PROMOTE!!!
- dress rehearsal#2: 6 pm; October 21
-invite other commissions
- dress casual
V. Witchy Walk-October 25'
a) 2:00-5:OOpm
-make backdrop
-first shift: 1:15-2:45 (Mitali,Alexis,Allison,Malika, Mihir, ,Nupur, Jeremy)
- second shift: 2:45-4:15(Maya, Jeremy,Malika,Nupur, Summer, Roshan,Allison)
-everyone bring bag of candy
VI. Senior-Senior Ball
a)January 24" : Prospect Center,Friendship Hall, l lam-2 am reservation
b)Theme: roaring 20s/Great Gatsby
-Possible Dance names:
-A Night to Remember: Shanbhag,Lin, Singh,Eem,Verma,Pandya,
Weisend,Wang
-Fly Me to the Moon: Shanbhag,Lin, Singh, Eem, Maheshwari, Smith,
Verma,Pandya,Wang, Gupta,Weisend
-Midsummer nights dream: Shanbhag
-My Girl Gupta
-At Last: Lin,Verma
-Stand by Me
-The Charleston: Verma
-Light my Fire: Pandya
-Forever Young: Shanbhag,Lin, Singh, Smith,Verma,Weisend,Wang
-My Generation
-Guys and Dolls: Lin,Weisend
-Baby its cold outside: Shanbhag, Maheshwari, Smith, Weisend
Final Vote:
A night to Remember: 0
Fly me to the moon: Gupta, Eem, Singh, Maheshwari,Pandya,Wiesend,Wang
Forever Young: Smith: Verma,Lin, Shanbhag
VII. Marketing
c) Game Plan:
-Music: DJ/Live Music/ SHS Jazz Band/Abe's band
-sponsorship: senior center
-6-10: Jeremy,Alexis,Mihir,Nupur,Daniel,Allison,Mitali
-7-11:Summer,Mailka,Roshan,Maya
a. a)Facebook update
b. b)Instagram?
VIII. Youth Commission Apparel
IX. Next Meeting-Tuesday, October 28', 2014: Venna, Shanbhag
-Lasertag?
-Middle School Dance?
- City of Hearts?
-Wear sweatshirts for photo
X. Adjournment: 8:33
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at
408.868.1269 or ctclerk@saratoga.ca.us.Requests must he made as early as possible and at least one full business
day before the start of the meeting.
Certificate of Posting of Agenda:
1,Bridget Eddings,Recreation Coordinator for the City of Saratoga,declare that the foregoing agenda for the meeting
of the Youth Commission of the City of Saratoga was posted on October 8,2014 at the office of the City of Saratoga,
13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also
available on the City's website at www.saratoga.ca.us.