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HomeMy WebLinkAbout08-28-2013 Library Commission Meeting MINUTES y �{ Sp�AT City of Sa ratoga G�� O�y library Commission 1956 MINUTES c�crFORN�P DATE: August 28, 2013 TIME: 4:00 p.m. LOCATION: Saratoga Library/Community Room 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order 4:04 p.m. Roll Call Present: Sharon Andres, Linda Baxter, Steve Schlosser,Jill Whitcomb Absent: Susan Calderon Staff: Nancy Howe Gayathri Kanth Brian Babcock Crystal Bothelio Public: Lauren Marty Daryl Miller Trish Cypher Report on Posting of the Agenda: Brian Babcock,Administrative Analyst with the City of Saratoga, reported that pursuant to Government Code Section 54954.2,the agenda for this meeting was properly posted on August 23, 2013. Accept Agenda Items&Order: No additional items may be added to this agenda pursuant to Government Code Section 59454.2. Oral &Written Communications: None Approval of Minutes: Draft minutes for the June 26, 2013 meeting. Schlosser/Whitcomb to approve the draft minutes for the June 26, 2013 meeting. Motion Passed 4-0-1 with Calderon absent. Old Business 1. Emerging Trends Issue: Continue ongoing discussion on emerging trends. Action: Discuss trends. 2. Upcoming Events Issue: Continue ongoing discussion on upcoming events. Action: Discuss upcoming events. 3. Library Commission Work Plan- Organizations Issue: The Library Commission had a joint meeting with the City Council on November 7, 2012 and the Commissioners presented their work plan to the Council.The Commission approved their work plan on December 12, 2012. On February 5, 2013, City staff forwarded via email, on behalf of Librarian Kanth, a list of Saratoga groups and organizations. Action: Continue discussion about presentations. Commissioners discussed a plan for reviewing and updating the Library Commission work plan in preparation of the Commission's joint meeting with the City Council. Baxter/Andres moved to form a committee to meet with Saratoga Library and City staff to prepare an update to the work plan. Motion passed 4-0-1 with Calderon absent. New Business 4. Possible Restrictions to Adding a Cafe to Saratoga Library Issue: Commissioner Schlosser asked that this item be put on the agenda to discuss any possible restrictions to adding a cafe to the Saratoga Library. Action: Discuss possible restrictions. Babcock provided a report on the City's lease agreement with the Santa Clara County Library for the Saratoga Library building, including potential limitations on construction or use in the cafe area of the Library. Schlosser said he would speak with representatives from local libraries about their cafes, including expense and revenue data, and report back at the next meeting. 5. Saratoga Resource Center Issue: Commissioners asked that this item be placed on the agenda. Action: Discuss Saratoga Resource Center. Kanth gave an update on the "Local Government Resource Center." Trish Cypher spoke on this topic and made suggestions about information to be included in the Local Government Resource Center. Reports 1. Nancy Howe, Santa Clara County Librarian County Librarian Howe provided an update on Measure A and shared information about the County Library's tutoring program. 2. Gayathri Kanth, Community Librarian Saratoga Librarian Kanth discussed the positive response for the Library's summer reading program. 3. Terrie Creamer, Friends of the Saratoga Libraries Absent, no report given. 4. Linda Baxter, Library Commission Chair No report given. 5. Brian Babcock, City of Saratoga Liaison Administrative Analyst Brian Babcock shared information about the City of Saratoga's "Let's Move" program and Fruitvale Avenue Median Ribbon Cutting. Save the Dates: - Herita�e Day, September 28th from noon to 3 p.m. at Blaney Plaza, corner of Big Basin Way and Saratoga-Los Gatos Road - SASCC Community Health Fair, November 2 from 10 a.m. to 1 p.m. at the West Valley College Event Center, 14000 Fruitvale Avenue Agenda Items for the Next Meeting • Saratoga Resource Center • Saratoga Library Cafe Adjournment Schlosser/Andres moved to adjourn the meeting at 5:39 p.m. Motion passed 4-0-1 with Calderon absent. Respectfully Submitted: Brian Babcock Administrative Analyst I