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Home My WebLink About10-23-2013 Library Commission Meeting MINUTES y �{ Sp�AT City of Sa ratoga G�� O�y library Commission 1956 MINUTES c�crFORN�P DATE: October 23, 2013 TIME: 4:00 p.m. LOCATION: Saratoga Library/Community Room 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order 4:04 p.m. Roll Call Present: Susan Calderon, Steve Schlosser,Jill Whitcomb Absent: Linda Baxter Staff: Nancy Howe Allison Parham Brian Babcock Public: Robert Gulino Rajeev Krishnamoorthy Edith Ong Sandhya Venkateshan Report on Posting of the Agenda: Brian Babcock,Administrative Analyst with the City of Saratoga, reported that pursuant to Government Code Section 54954.2,the agenda for this meeting was properly posted on October 18, 2013. Oral &Written Communications: None Approval of Minutes: Draft minutes for the August 28, 2013 meeting. Schlosser/Whitcomb to approve the draft minutes for the August 28, 2013 meeting. Motion passed 3-0- 1. Yays: Calderon, Schlosser, Whitcomb. Nays: None. Absent: Baxter. Old Business 1. New Chair and Vice Chair Issue: Discuss and elect new chair and vice chair. Action: Vote on new chair and vice chair. Schlosser said that he expects to resign from his position in March. He moved to select Whitcomb as Chair and Calderon as Vice Chair. Calderon seconded the motion. Motion passed 3-0-1. Yays: Calderon, Schlosser, Whitcomb. Nays: None. Absent: Baxter. 2. Emerging Trends Issue: Continue ongoing discussion on emerging trends. Discussion on adding a cafe to the Saratoga Library has been added to this item. Action: Discuss trends. Schlosser updated the audience on the discussion of adding a cafe to the Saratoga Library. He said he had discovered that the Martin Luther King,Jr. Library in downtown San Jose had been renovated for$1 million. He reported that they "barely break even." Said that upgrading the Saratoga Library cafe would be economically unviable. Calderon moved to have City staff come back with a report on the viability of collaborating with businesses for a cafe. Whitcomb seconded the motion. Motion passed 3-0-1. Yays: Calderon, Schlosser, Whitcomb. Nays: None.Absent: Baxter. 3. Upcoming Events Issue: Continue ongoing discussion on upcoming events. Action: Discuss upcoming events. No discussion. 4. Library Commission Work Plan Issue: The Library Commission will have a joint meeting with the Saratoga City Council on December 4, 2013 at 6 p.m. in the Administrative Conference Room at Saratoga City Hall, 13777 Fruitvale Avenue.The Commission should have an updated work plan to present to the Council. Action: Discuss and approve new work plan for 2014. Schlosser said that Commissioners should keep giving presentations to community groups about Library resources. Howe said she would want Commissioners to meet with Library staff to hear about current programs and brainstorm on possible programs or events in the future. Parham said that the Library has a PowerPoint presentation ready for meetings with community members. Howe said library Commissioners could meet with other Commissions to share ideas. Calderon moved to add these items to 2014 Work Plan. Schlosser seconded the motion. Motion passed 3-0-1.Yays: Calderon, Schlosser, Whitcomb. Nays: None. Absent: Baxter. New Business 5. Determine Date for Meeting in December Issue: Due to the holiday season,the Commission meeting in December is usually rescheduled. Beginning The Commission should decide upon a new meeting date in December. Action: Determine and vote on December meeting date. Whitcomb moved to approve Dec. 4 at 4 p.m. in the Saratoga Library's Community Room. Schlosser seconded the motion. Motion passed 3-0-1.Yays: Calderon, Schlosser, Whitcomb. Nays: None. Absent: Baxter. Reports 1. Nancy Howe, Santa Clara County Librarian Howe provided an update on Measure A, a 20-year tax extension, which will benefit the County Library. She said it was an affirmation of the importance of libraries to their communities. She added that a recent report showed that for every$1 the County Library spent,the community received $2.50 to $5 back in services. She also said that Deputy County Librarian Derek Wolfgram will give a report on it at the next meeting. Howe showed a video on Treehouse, an online technology school.The program is available for free to County Library cardholders.Told Commissioners the County Library is doing a nationwide search to find a permanent Saratoga Librarian. She said the position is expected to be filled in January. 2. Allison Parham,Acting Saratoga Community Librarian Parham said that Lisa Liu is the new Saratoga Children's Librarian. She also gave a report on past, current and future Saratoga Library programs and events. 3. Terrie Creamer, Friends of the Saratoga Libraries Creamer said that the Friends of the Saratoga Libraries granted $131,000 to the library in the past fiscal year. She passed out newsletter and also said that the Friends group is having an open house event on December 3. She said the Friends group is trying to reach out to younger volunteers through Facebook. 4. Jill Whitcomb, Library Commission Chair No report. 5. Brian Babcock, City of Saratoga Liaison Babcock discussed Library Commission opening. Save the Dates: - Witchy Walk-A-Bout, October 26th from 2 to 4 p.m. in Downtown Saratoga - SASCC Community Health Fair, November 2nd from 10 a.m. to 1 p.m. at the West Valley College Event Center, 14000 Fruitvale Avenue - Turkey Trot, November 28th (Thanksgiving Day), beginning at 7:45 a.m. in Downtown San Jose at Santa Clara Street and Market Street - Sarato�a Holiday Tree Li�hting and Wine Stroll, November 29th (Day after Thanksgiving), beginning at 5 p.m., tree lighting at 5:30 p.m., in Downtown Saratoga Adjournment Whitcomb moved to adjourn the meeting at 5:43 p.m. Schlosser seconded the motion. Motion passed 3- 0-1. Yays: Calderon, Schlosser, Whitcomb. Nays: None. Absent: Baxter. Respectfully Submitted: Brian Babcock Administrative Analyst I