The URL can be used to link to this page

Home My WebLink About12-04-2013 Library Commission Meeting MINUTES y �{ Sp�AT City of Sa ratoga G�� O�y library Commission 1956 MINUTES c�crFORN�P DATE: December 4, 2013 TIME: 4:00 p.m. LOCATION: Saratoga Library/Community Room 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order 4:01 p.m. Roll Call Present: Linda Baxter, Susan Calderon, Lauren Marty, Steve Schlosser,Jill Whitcomb Absent: None Staff: Derek Wolfgram Allison Parham Brian Babcock Public: None Report on Posting of the Agenda: Brian Babcock,Administrative Analyst with the City of Saratoga, reported that pursuant to Government Code Section 54954.2,the agenda for this meeting was properly posted on November 27, 2013. Oral &Written Communications: None Approval of Minutes: Draft minutes for the October 23, 2013 meeting. Schlosser moved to approve the draft minutes for the October 23, 2013 meeting. Whitcomb seconded the motion. Motion passed 5-0. Yays: Baxter, Calderon, Marty, Schlosser, Whitcomb. Nays: None. Absent: None. Old Business 1. Emerging Trends: Issue: Continue ongoing discussion on emerging trends. Discussion on adding a cafe to the Saratoga Library has been added to this item. Action: Discuss trends. Babcock gave a report in response to a request by Calderon that the City look for possible business partners for a new cafe at the Saratoga Library. Babcock said that the City could not move on anything associated with a new cafe at the Library until a decision had been made and agreed upon by the Friends of the Saratoga Libraries and Santa Clara County Library District. Schlosser reiterated his report from October. He said he had discovered that the Martin Luther King,Jr. Library in downtown San Jose had been renovated for$1 million. He reported that they "barely break even." Schlosser said that upgrading the Saratoga Library cafe would be economically unviable. 2. Upcoming Events Issue: Continue ongoing discussion on upcoming events. Action: Discuss upcoming events. No discussion. 3. Saratoga City Council Joint Meeting and Work Plan Issue: The Library Commission will have a joint meeting with the Saratoga City Council on December 4, 2013 at 6 p.m. in the Administrative Conference Room at Saratoga City Hall, 13777 Fruitvale Avenue.The Commission will be presenting its 2014 Work Plan to the Council at the meeting. Action: Discuss the joint meeting with the Saratoga City Council and 2014 Work Plan. Whitcomb read the 2014 Work Plan, including projects and desired outcomes. Schlosser said the Youth Commission discussion came up because more youth are using the Library. He added that the Library Commission should meet with the Youth Commission to align similar desired outcomes. Baxter said Library Commission Chair and Liaison could attend a Youth Commission meeting and vice versa. Calderon and Marty said they would be willing to attend a Youth Commission meeting as an official representative of the Library Commission. Schlosser said the Library Commission could work with the Parks and Recreation Commission to incorporate physical locations of the Saratoga library into community activities. He said Library Commission should give a presentation to the Saratoga Senior Center. Whitcomb said library Commissioners should invite community groups to Commission meetings. Baxter moved to appoint Marty as an official Library Commission representative to the Youth Commission, Whitcomb as a representative to the Heritage Preservation Commission, Calderon to the Parks and Recreation Commission, and Baxter to the Traffic Safety Commission. Calderon seconded the motion. Motion passed 5-0. Yays: Baxter, Calderon, Marty, Schlosser, Whitcomb. Nays: None. Absent: None. New Business 4. New Saratoga Community Librarian Issue: The Santa Clara County Library District is currently in the process of hiring a new Community Librarian for the Saratoga Library. The District is seeking input from Commissioners on attributes and qualities they would like to see in the new librarian. Action: Receive report from Santa Clara County Library District Deputy Librarian Derek Wolfgram and give input. Wolfgram gave a report on the minimum requirements of a new Saratoga Librarian. He said the Library District wanted to reach out to Commissioners to find out what was important to them in terms of candidates' attributes. Wolfgram said the job is not as stable as it was a decade ago. He said the Commissioners input would be put into a "guiding document" during the interview process. Calderon said young people are becoming more sophisticated. She added that the new librarian should have technological competence to serve a sophisticated community and youth with technology skills. Schlosser said the person needs to have a "high wow factor" because there will be high expectations from the community. He added that the person should be able to institute sophisticated programming that represents the community's needs. He said the person should involve industry leaders for their consulting expertise. Schlosser said the candidate should be a leader and community collaborator with an eye toward the future. Baxter said the person should have a long-range vision with the ability to make things happen in the present. She said the person should be willing to stay in the community and "meld into the community spirit." She said the Library District should look outside of the Bay Area for candidates. Wolfgram said the Library District looked nationwide. He said some interviews could be done through Skype with candidates outside of the area. He said recruitment and the application process were done and was working with Human Resources to choose the first round of candidates. He said interviews would be held in January with the hope of someone starting in March. Reports 1. Derek Wolfgram, Santa Clara County Deputy Librarian Wolfgram said that the County Library has moved into its new services and support center in Campbell. He said the Library District is 100 years old and this is the first building it's ever owned. He said the District was paying $350,000 in rent that can now go toward library services. He spoke about the Library District's Open House in December and that Silicon Valley Reads will have a kick-off event on February 2 at the Campbell Community Center. Wolfgram reported on an ongoing satisfaction survey and said that circulation numbers are down due to a shift online. 2. Allison Parham,Acting Saratoga Community Librarian Parham said that Saratoga Supervising Librarian Roslyn Donald is on leave for six to eight weeks. Her temporary replacement is Annapurna Dandu. Parham went over upcoming programs and a digital tour of the Library website. She thanked the Friends for all of their help this year. 3. Terrie Creamer, Friends of the Saratoga Libraries Absent. 4. Jill Whitcomb, Library Commission Chair No report. 5. Brian Babcock, City of Saratoga Liaison Babcock discussed Library Commission opening. Save the Dates: - Sarato�a City Council Reorganization, Wednesday, December 4th at 7 p.m. in the Civic Theater at Saratoga City Hall, 13777 Fruitvale Avenue - Highway 9 Safety Improvement Proiect Ribbon Cuttin�,Thursday, December 19th at 3:30 p.m. on Highway 9 near Three Oaks Way - Recreation Department Open House, Saturday, March 29th from 11 a.m.to 2 p.m. at the Joan Pisani Community Center, 19655 Allendale Avenue Adjournment Baxter moved to adjourn the meeting at 5:46 p.m. Calderon seconded the motion. Motion passed 5-0. Yays: Baxter, Calderon, Marty, Schlosser, Whitcomb. Nays: None. Absent: None. Respectfully Submitted: Brian Babcock Administrative Analyst I