HomeMy WebLinkAbout02-04-2015 City Council Meeting Agenda Packet Q� SRTp� AGENDA
SPECIAL MEETING
SARATOGA CITY COUNCIL
1956
FfltN�P FEBRUARY 41 2015
SPECIAL MEETING—5:20 P.M.—JOAN PISANI COMMUNITY CENTER, ARTS & CRAFTS
ROOM, 19655 ALLENDALE AVENUE
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not
on this agenda. The law generally prohibits the council from discussing or taking action on such items. However,
the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff.
LIBRARY COMMISSION INTERVIEW—5:20 P.M.
Time Applicant Commission Vacancies Incumbent
5:20 p.m. Claire Library 1 Partial Term (ending Sept. 30, 2017), Monte No
Cam odonico Sereno Nominee
CALL JOINT MEETING TO ORDER—5:30 P.M.
1. Planning Commission & Heritage Preservation Commission
Recommended Action:
Informational Only
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City
Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by
staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time
they are distributed to the City Council.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the
City Council was posted and available for public review on January 29, 2015 at the City of Saratoga, 13777
Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 29' day of January 2015 at Saratoga, California.
Crystal Bothelio, City Clerk
1
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CITY OF MONTE SERENO CITY OF MONTESERENO
LIBRARY COMMISSION APPLICATION
Unexpired Term Ending October 2017
Submit to: Office of the City Clerk
18041 Saratoga-Los Gatos Road
Telephone: (408) 354-7635 ❑ Fax: (408) 395-7653 ❑ Email: andreagcityofmontesereno.ory,
Please type or print legiblyl
Last Name: - e FirstName:
Address�� �.O ��y,Q yr.l City: v,1 S r e o Zip:
Home Phone:\A oI, Work Phone: —
Email: C� a,:r C o`�� c ovY.c_- .,$) v.�1/ Fax:
Present Employer: L Job Title:
Length of Residency in Monte Sereno::], S a��
Previously Held Elected or Appointed Position/Office Held Dates
Governmental Positions
Civic or Charitable Organizations Position/Office Held Dates
You Have Belonged To )
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A separate application is required for ea Commission. Please list other Commissions ou are applying to:
Signature: , cvc," Date: \_'�k \_V
Page 1 of 2
1. If appointed, what qualities, experience and expertise would youbring
tto the Library Commission?
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2. Describe your involvement and/or experience with libraries. ` \ \_
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3. What do you consider major(or minor) issues facing the community Library` and/or public Library
systems?
4. What is it about this Commission that interests you? C-C- C- .Q-
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4. N t is your understanding of the objectives of the Library Commission?
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Page 2 of 2
�.� °# s �,oc City of Saratoga
9
CITY COUNCIL JOINT MEETING
,956
C����a���P Meeting Discussion Topics
Joint Meeting with Planning Commission &
Heritage Preservation Commission
February 4, 2015 5:30 p.m.
Saratoga Community Center Arts & Crafts Room
5:30 p.m. Active Shooter Training
Captain Rick Sung, Santa Clara County Sheriff's Office
5:45 p.m. Discussion of Architecture 101 with the American Institute
of Architects
Scheduled for April 29, 2015 at 6:00 p.m. in the Senior
Center/Saunders Room.
5:55 p.m. Planning Commission Work Plan
6:25 p.m. Heritage Preservation Commission Work Plan
6:45 p.m. Other Remarks & Wrap Up
Dinner is provided during the Joint Meeting.
The Regular City Council Meeting begins at 7:00 p.m. in the Civic Theater.
Joint meeting attendees are invited to attend the Regular Meeting and
share an overview of the joint meeting with the public during Oral
Communications.
oS SAR,1l,��
SARATOGA CITY COUNCIL
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41 Fog
MEETING DATE: February 4, 2015
Joint Meeting with the Planning &Heritage Preservation Commissions
DEPARTMENT: Community Development
PREPARED BY: Christopher Riordan, AICP
SUBJECT: Nonconforming Uses and Structures
RECOMMENDED ACTION:
Review the Nonconforming Uses and Structures chapter of the City Code and provide policy
direction to staff.
SUMMARY:
On January 23, 2015, the City Council at its Council Retreat reviewed work plans for the various
Commissions. This report is intended to provide additional background information and details
for the Joint Meeting with the Planning Commission and Heritage Preservation Commission to
help focus the discussion on the subject identified by the Planning Commission in its work plan.
BACKGROUND:
In September 2009, the City Council approved a comprehensive update of Article 15-65
(Nonconforming Uses and Structures) to revise and clarify outdated regulations and to streamline
administration.
A nonconforming structure is a structure that was legally constructed and existing on the date of a
change in a development standard established by an amendment to the City Code. The most
common nonconforming structures in the City are existing single-family homes, which were
legally constructed but have setbacks that do not meet current development standards. Staff has
recently reviewed structures that are considered nonconforming because they encroach into a
required setback area by as little as two inches. For the purpose of this report, the discussion of
nonconforming structures is only applicable to legal nonconforming structures.
Among the issues addressed by the 2009 amendment was the creation of standardized thresholds
that categorize the amount of repairs and alterations for nonconforming structures:
Minor Repairs and Alterations — Any work that is performed on a nonconforming structure,
that includes interior remodels or additions, which is valued at 20% or less than the
construction valuation of the existing structure.
Major Repairs and Alterations —Any work that is performed on a nonconforming structure,
which includes interior remodels or additions, which is valued greater than 20% and not
exceeding 50% of the construction valuation of the existing structure.
Proposed repairs and alterations to a nonconforming structure that would exceed 50% of the
construction valuation of the existing structure would not be allowed. The City Code would
require that the structure with the proposed alterations be considered as "new" construction
(i.e. a rebuild) and would be required to meet all current development standards, including
setbacks.
Minor repairs and alterations are allowed subject to the issuance of a building permit.Major repairs
may be allowed with Planning Commission approval and the making of specific findings prior to
the issuance of a building permit.
The City Code also requires that homeowners record a Statement of Acknowledgement of Legal
Nonconforming Status prior to the issuance of a building permit when work is being performed on
a nonconforming structure.
The construction valuations of repairs and remodels of nonconforming structures is cumulative
over time towards the maximum threshold of 50% of the estimated construction value of the
structure. For example, improvements constructed in 2015 with an estimated construction value
of 20% followed by additional remodeling in 2016 with an estimated construction valuation of an
additional 30%would effectively limit the amount of work that can be performed on the structure.
A kitchen remodel proposed by a future owner of the home that might include a relocation of an
interior wall would not be allowed because its construction value would exceed the 50%valuation
of the work performed by the previous owner. Any future work on the structure would only be
permitted if the homeowner was to first remodel (demolish) the nonconforming portion of the
structure so as to bring it into compliance with all current development standards.
The implication of the above policy is that all nonconforming structures in the City will eventually
become conforming over time. As structures age they require repairs, alterations, and additional
investment in improvements which will eventually exceed the construction value of the home.
When this happens, the structure will need to be brought into compliance.
This work plan item would reaffirm the intent of the policy with the City Council that all
nonconforming structures in the City will eventually become conforming. If the City Council
affirms this intent, the Planning Staff will continue to use construction valuation when reviewing
applications for repairs and alterations to nonconforming structures.
The Planning Commission included a review of the Nonconforming Uses and Structures
Ordinance as part of its FY 2015/16 work plan. The Planning Commission has reviewed numerous
projects that included alterations to nonconforming structures. The Commission has noted that the
procedure for calculating construction value of proposed improvements is very difficult to
comprehend. If the City Council affirms the intent of the current regulations is that all
nonconforming structures will become conforming over time,the Commission would like to study
possible refinements for the established thresholds that would simplify the process to accomplish
that objective.
An alternative to the current policy for nonconforming structures is to consider a certain amount
of nonconformity as acceptable that can remain in perpetuity. Alternative thresholds could be
established, such as limiting the amount of square footage that can be added to a nonconforming
structure, which would not restrict the amount of interior improvements or remodeling that
homeowners could make to existing structures.
ATTACHMENTS:
City Code Article 15-65 (Nonconforming Uses and Structures)
1/29/2015 Saratoga,CA Code of Ordinances
Article 15-65-NONCONFORMING USES AND STRUCTURES*
15-65.010- Purposes of Article.
This Article is intended to limit the number and extent of nonconforming uses and structures by prohibiting or restricting their
repair, alteration, enlargement, intensification, reconstruction, or re-establishment after abandonment or restoration after
destruction. Nothing in this Article shall authorize any action inconsistent with Chapter 13 or any other heritage preservation
provisions of this Code.This Article is further intended to allow certain nonconforming uses and structures to remain where such
uses or structures do not conflict with the objectives of this Chapter and the purposes of the zoning district in which they are
located.
(Ord.No.273,§1(att.A),9-16-2009)
15-65.020- Definitions.
The following definitions apply throughout this Article, unless the context or the provision clearly requires otherwise:
(a) Construction Valuation means the estimated cost to rebuild a structure(at the time work is proposed to be performed
on the structure)as determined by the Community Development Director(using the Building Official's current multiplier
for calculating the per-square-foot valuation of new construction).
(b) Expenditure means the estimated valuation,as determined by the Community Development Director(using the Building
Official's current multiplier for calculating the per-square-foot valuation of new construction),of work to be performed in
connection with any nonconforming use or structure. In making this determination,the Director shall confirm that the
portions of the structure which the plans show as not to be repaired or altered are in fact structurally sound and that it will
not be necessary to repair or alter such portions of the structure during construction.The Director may require that a
termite inspector, registered engineer or other professional(s)satisfactory to the Director be retained at the applicant's
expense to make certifications in this regard.
(c) Maintenance means routine, recurring, and usual activities for the preservation, protection,and keeping of a structure for
its intended purposes in a safe and continually usable condition for which it was designed. Repainting or reroofing(in kind)
of a structure is an example of maintenance.
(d) Major Repair or Alteration means any work that is estimated to result in expenditure(cumulatively),after October 16,
2009, of greater than twenty percent and not exceeding fifty percent of the estimated construction valuation of the
structure that is the subject of the work.
(e) Minor Repair or Alteration means any work that is estimated to result in the expenditure(cumulatively), after October 16,
2009, of twenty percent or less of the estimated construction valuation of the structure that is subject of the work.
(f) Nonconforming Structure means a structure lawfully existing on the effective date of a change in a development
standard established by this Code and continuing since that date in nonconformance to the development standard.The
use of this term in this Article shall refer only to a legal nonconforming structure.A structure that was not originally
constructed in conformance with regulations applicable at the time is not a legal structure.
(g) Nonconforming Use means a use lawfully existing on the effective date of a change in a use restriction and continuing
since that date in nonconformance to the use restriction.Site and structural dimensions are not considered use
restrictions and are instead development standards applicable to structures.The following pre-existing uses shall
constitute a nonconforming use subject to the provisions of this Article unless a conditional use permit is subsequently
granted for such use:
(1) A use established prior to any City regulation requiring a conditional use permit for such use, but which by virtue of
later-adopted City regulation(s) becomes a use allowed only upon the granting of a conditional use permit;and
(2) A use being conducted under a valid conditional use permit, but which by virtue of later-adopted City regulation(s)
becomes a use no longer allowed to continue.
The use of this term in this Article shall refer only to a legal nonconforming use.A use that was not originally commenced in
conformance with regulations applicable at the time is not a legal use.
(h) Reconstruction means either of the following:
(1) Any work that would expand the floor area by more than fifty percent or modify the footprint by more than fifty
percent;or
(2)
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Moving a nonconforming structure or a structure being used for a nonconforming use to any other location on the
parcel or adjoining parcels(whether the structure movement is in whole or in part).
(i) Statement of Acknowledgment of Legal Nonconforming Status means a document in form and content approved by
the Community Development Director and recorded in the office of the County Recorder documenting that a use or
structure on the subject property is nonconforming, but legal pursuant to the terms of this Article.
0) Work means any work,whether structural or nonstructural,that is done to a structure including repair,alteration and
reconstruction, but excluding maintenance and the replacement of the interior or exterior wall coverings,fixtures,or
windows or doors(without altering their respective openings).
(Ord.No.273,§1(ott.A),9-16-2009;Ord.No.307,§1.C.21, 10-16-2013)
15-65.025-Summary table of thresholds.
The table below outlines defining thresholds for maintenance, minor vs. major repairs and alterations,voluntary vs. involuntary
damage, and applicable standards for such activities.
Type of Maintenance Minor Major Repairs Voluntary Involuntary Involuntary
Work Repairs and and Reconstruction Damage not Damage
Alterations Alterations exceeding 75% exceeding 75%
Description Routine and Work that is Work that is Reconstruction Reconstruction Reconstruction
recurring estimated to estimated to of any of an of an
activity for result in the result in the nonconforming involuntarily involuntarily
the expenditure expenditure structure that damaged damaged
preservation (cumulatively) (cumulatively) would expand nonconforming nonconforming
and of 20% or less of greater the floor area structure to its structure to its
protection of of the than 20% and by more than previous previous
a structure. estimated not 50% or modify configuration configuration
Repainting construction exceeding the footprint which is which is
or reroofing valuation of 50% of the by more than involuntarily involuntarily
(in kind) is the entire estimated 50% damaged not damaged
an example structure construction exceeding 75% exceeding 75%
valuation of of the of the
the entire construction construction
structure valuation of valuation of
the entire the entire
structure structure
Applicable Routine Permitted Permitted Reconstruction Permitted up Permitted up
Standards maintenance subject to subject to exceeding 50% to 100% of its to 100% of its
is not required Planning is not previous previous
subject to permits and Commission permitted and configuration configuration
cumulative specified review and the structure subject to subject to
limits standards findings must conform required Planning
to all permits and Commission
applicable specific determination
standards standards, provided that
provided that reconstruction
reconstruction does not
does not exceed the
exceed the structure's
structure's predamaged
predamaged first and
first and second story
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second story footprint and
footprint and result in a
result in a health and/or
health and/or safety hazard
safety hazard
The text of this Article takes precedence over this Summary Table for purposes of interpreting this Article.
(Ord.No.273,§Katt.A),9-16-2009;Ord.No.307,§1.C21, 10-16-2013)
15-65.030-Continuation in general; regulations applicable to nonconforming uses or structures.
(a) Nonconforming uses and structures may be continued only in conformity with the provisions of this Article.The owner of
property on which a nonconforming use or structure is claimed shall have the burden of proof in establishing to the
satisfaction of the Community Development Director the nonconforming status claimed.The Community Development Director
may charge a fee, as established in the City Fee Schedule,for the review of evidence submitted to meet the owner's burden of
proof.A use or structure that is not in conformity with the provisions of this Chapter, or that is not a legal nonconforming use
or structure in accordance with this Article,shall constitute a violation of this Code and shall not be continued.
(b) The following regulations apply to each nonconforming use or structure:
(1) All new construction allowed to occur with respect to a nonconforming use or structure shall comply with current
requirements of Chapter 16 of this Code.
(2) Repair,alteration or reconstruction otherwise required by this Code or applicable law, and not otherwise prohibited by the
rights or regulations of any other governmental agency having jurisdiction, shall be allowed in the following circumstances
and shall not be considered in calculating any estimated construction valuation:
(i) Repair,alteration, or reconstruction required to retrofit unreinforced masonry structures or otherwise required to
comply with earthquake safety standards established in Chapter 16 of this Code, provided the retrofitting or other
work is limited exclusively to compliance with earthquake safety standards;
(ii) Repair,alteration, or reconstruction required to elevate a habitable structure in a floodplain, provided the elevation
work is limited exclusively to compliance with flood prevention standards;
(iii) Repair,alteration, or reconstruction required to comply with required energy efficiency standards established in
Chapter 16 of this Code, provided the work is limited exclusively to compliance with those standards; and
(iv) Repair,alteration, or reconstruction which is limited exclusively to compliance with the Americans with Disabilities Act
(ADA)or Chapters 11 A and 11 B of the State Building Code set forth in Volume II of Title 24 of the California Code of
Regulations.
(3) Any building permit or use permit or other approval issued pursuant to this Code for minor or major repairs or alterations,
reconstruction, or change,expansion or intensification of a legal nonconforming use or structure shall include a condition
requiring recordation of a Statement of Acknowledgment of Legal Nonconforming Status.
(4) No otherwise legal existing use or structure shall be deemed to be a nonconforming use solely because of the lack of the
required number of off-street parking facilities. However,any otherwise permitted intensification of a use or structure
must comply with current parking standards.
(Ord.No.273,§1(ott.A),9-16-2009;Ord.No.307,§1.C21, 10-16-2013)
15-65.035-Continuation after annexations; regulations applicable to nonconforming uses or structures on property
annexed to the City.
(a) A structure lawfully existing on the effective date of its annexation into the City but which is in nonconformance at that time to
any applicable City development standard shall be considered a legal nonconforming structure, unless, as hereby authorized,
the City,at the time of annexation establishes a different status(in whole or in part)for that structure as a condition of such
annexation.
(b) A use lawfully existing on the effective date of its annexation into the City but which is in nonconformance at that time to any
applicable City use regulation shall be considered a legal nonconforming use, unless,as hereby authorized,the City,at the time
of annexation establishes a different status(in whole or in part)for that use as a condition of such annexation.
(Ord.No.273,§Katt.A),9-16-2009)
15-65.040- Residences and structures on substandard parcels.
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(a) Multiple residences on parcels resulting in nonconforming use.Where the number of residences on a parcel does not
conform to later-adopted regulations,the result is a legal nonconforming residential use. In such case,the property owner shall
identify as the conforming residence(s)on the parcel up to the number of residences allowed by current City regulations and
such identified residence(s)shall not be subject to the regulations contained in this Article.The remaining residence(s)shall be
deemed nonconforming uses and structures.The property owner election and status of the residence(s)on the property shall
be documented in a Statement of Acknowledgment of Legal Nonconforming Status recorded by the property owner in the
office of the County Recorder.
(b) Structures on nonconforming sites.A nonconforming use results where there is an existing structure or a structure is
proposed to be constructed on a lawfully created parcel having a site area,frontage,width or depth less than the minimum
standards prescribed for the zoning district in which the parcel is located. However,such structure shall be considered
conforming and shall not be subject to the regulations contained in this Article if all of the following conditions are satisfied:
(1) Where the width of a site does not conform with the applicable standard for the zoning district,the minimum width of
interior side setback areas for first floors shall be not less than ten percent of the width of the site or six feet,whichever is
greater, and the minimum width of an exterior side setback area for first floors of a corner lot shall be not less than twenty
percent of the width of the site or fifteen feet,whichever is greater.The second floor setback area for interior and exterior
lot lines shall be increased an additional five feet.
(2) Where the depth of the site is less than the applicable standard for the zoning district,the rear setback area for the first
floor shall be twenty percent of the depth of the site or twenty feet,whichever is greater.The second floor rear setback
area shall be increased an additional five feet.
(3) In the event the setbacks described in(1)and (2)above are determined to be greater than those in the applicable zoning
district standard,then the zoning district standard shall apply. Except as provided in(1)through(2)above,the residence
shall comply with all other regulations for the zoning district, except the minimum site area and frontage which render the
existing parcel substandard.
(Ord.No.273,§1(att.A),9-16-2009)
15-65.050- Minor or major repairs or alterations to structures.
(a) Minor.Subject to the provisions of this Article, minor repair or alteration to a nonconforming structure may be performed
without Planning Commission approval, provided such alterations do not increase the degree of noncompliance or otherwise
increase the discrepancy between existing conditions and the requirements of this Chapter,and further provided that all
otherwise required permits are first obtained.
(b) Major.Subject to the provisions of this Article, major repair and alteration of a nonconforming structure may be permitted if
the Planning Commission makes the following determinations:
(1) The repair and/or alteration will accommodate a conforming use;
(2) The repair and/or alteration does not increase the degree of noncompliance, or otherwise increase the discrepancy
between existing conditions and the requirements of this Chapter; and
(3) The repair and/or alteration does not effectively extend or perpetuate the useful life of any particular feature or portion of
the structure which is nonconforming.
In no event shall the cumulative expenditures for repairs and/or alterations on any nonconforming structure exceed fifty percent of
the estimated construction cost of the structure prior to such repairs and/or alterations, unless such structure is changed to a
conforming structure or unless the structure is subject to Section 15-65.070 of this Code.
(Ord.No.273,§1(att.A),9-16-2009)
15-65.060- Expansion of nonconforming structures.
A nonconforming structure shall not be moved or altered so as to increase in any way the discrepancy(or change the footprint)
between existing conditions and the development standards established by this Code. Examples of prohibited alterations include
the following:
(1) A legal nonconforming single-family dwelling which exceeds the current Floor Area Ratio(or Site Coverage) limit may not
add one hundred square feet to the structure by decreasing another portion of the dwelling by one hundred square feet to
keep the dwelling at the original square footage, even though there would be no net gain in Floor Area(or Site Coverage)as
to the legal nonconforming structure.
(2) A legal nonconforming structure which is nonconforming(in part)because a portion of the structure extends into a
setback area may not expand by continuing the setback encroachment along the entire structure by removing equivalent
nonconforming square footage from another yard setback area,even though there would be no net gain in the total
nonconforming area encroaching into a required setback.
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The prohibition against moving or increasing the discrepancy of a legal nonconforming structure shall not apply if a variance for
the moving or increase is granted pursuant to Article 15-70 of this Chapter.
(Ord.No.273,§Katt.A),9-16-2009)
15-65.065- Reconstruction.
Reconstruction of any nonconforming structure exceeding fifty percent of the construction valuation of the entire structure
must conform to all standards in this Chapter unless the structure is subject to Section 15-65.070 of this Code.
(Ord.No.273,§1(att.A),9-16-2009;Ord.No.307,§1.C21, 10-16-2013)
15-65.070- Reconstruction following involuntary damage to or destruction of nonconforming structure.
(a) Reconstruction to previous configuration.A nonconforming structure which is involuntarily damaged or destroyed by fire,
flood,earthquake,vandalism or other catastrophic event may be reconstructed up to its previous configuration (as to both
horizontal and vertical building envelope)subject to Section 15-65.025 of this Code, provided that the reconstruction does not
exceed the structure's predamaged height,first and second story footprint,and does not restore, create or result in a health
and/or safety hazard.
(b) Reconstruction of multi-family dwellings subject to Government Code section 65852.25.When a nonconforming multi-
family dwelling is involuntarily damaged or destroyed by fire,flood,earthquake,vandalism or other catastrophic event and the
structure is subject to Government Code section 65852.25(or any successor thereto) it may be reconstructed so long as the City
Council has not made findings in accordance with that section to prohibit the reconstruction provided that the reconstruction
does not exceed the structure's predamaged size and number of dwelling units and otherwise conforms with that section.
(c) Residential structure in commercial zoning district.When the structure is at least in part a residential structure in a
commercial district it may be reconstructed provided that the reconstruction:
(1) Does not exceed the structure's predamaged size and number of dwelling units; and
(2) Maintains the same amount of floor area devoted to residential use as the predamaged structure; and
(3) Reproduces the design of the predamaged structure to the maximum extent feasible or is of a revised design approved
pursuant to then current design review standards and procedures.
(d) Compliance with other regulations. Except as otherwise provided in this Section with regard to reconstruction of all or a
portion of a structure to its previous nonconforming condition, all reconstruction shall be subject to all applicable laws,
regulations and procedures otherwise governing construction on the site at the time such reconstruction is undertaken.
(e) Time to commence reconstruction.The reconstruction work authorized by this Section shall be commenced within two years
from the date of damage or destruction(unless, prior to the expiration of that two-year period,the deadline to commence
reconstruction is extended by the Community Development Director for up to another two years)and be prosecuted diligently
to completion.
(Ord.No.273,§1(att.A),9-16-2009;Ord.No.307,§1.C22, 10-16-2013)
15-65.080-Unsafe buildings.
Nothing in this Article shall be construed as repealing,abrogating or modifying any provision of this Code or of any law relating
to requirements for construction, maintenance, repair, demolition or removal of structures, or requiring the immediate removal of
any structure, or any portion thereof, determined to be unsafe for human occupancy or otherwise constituting a public nuisance.
(Ord.No.273,§1(att.A),9-16-2009)
15-65.090-Change of use.
(a) A nonconforming use shall not be replaced or supplemented by another nonconforming use.
(b) Any portion of a nonconforming use,which is changed to a conforming use,shall not be re-established.
(Ord.No.273,§1(att.A),9-16-2009)
15-65.100- Expansion or intensification of nonconforming uses.
(a) Except as provided in subsection(b)below,a nonconforming use may not be expanded or intensified.This prohibition shall
include, but not be limited to,any expansion or intensification of a nonconforming use which:
(1) Increases the site area or floor area occupied by such nonconforming use on the same or any additional site; or
(2) Increases the number of structures or size of any structure housing a nonconforming use or any portion thereof; or
(3) Increases the amount,volume, or intensity of a nonconforming business use, or the machinery, equipment,trade fixtures
or other personal property utilized in the conduct of such use; or
(4) Displaces any conforming use occupying a structure or site.
(b)
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The Planning Commission may approve the expansion and/or intensification of a nonconforming use upon finding that such
expansion and/or intensification will not adversely affect existing or anticipated uses in the immediate neighborhood, and will
not adversely affect surrounding properties or the occupants thereof.Any such approval shall include a condition requiring
recordation of a Statement of Acknowledgment of Legal Nonconforming Status and specification therein of the limit(s)of such
approved expansion and/or intensification.
(Ord.No.273,§Katt.A),9-16-2009)
15-65.110- Reconstruction of damaged or destroyed nonconforming use.
(a) A nonconforming use which is involuntarily damaged or destroyed by fire,flood,earthquake,vandalism or other catastrophic
event not exceeding seventy-five percent of the use may be re-established for continued occupancy by the nonconforming use
or uses(s) previously conducted therein,subject to the following limitations:
(1) The extent of nonconformity(i.e., neither the intensity of activity, nor the site area or floor area occupied by the
nonconforming use subsequent to reconstruction or restoration of the site or structure(s))shall exceed that existing prior
to the damage or destruction of the use.
(2) Reconstruction or restoration of the use shall be subject to all applicable laws, regulations and procedures otherwise
governing construction on the site at the time such construction is undertaken.
(3) The re-establishment of the use authorized by this Section shall be commenced within two years from the date of damage
or destruction(unless, prior to the expiration of that two-year period,the deadline to commence re-establishment is
extended by the Community Development Director by up to another two years)and prosecuted diligently to completion.
(Ord.No.273,§Katt.A),9-16-2009)
15-65.120-Termination of nonconforming uses and structures by abandonment or discontinuance/cessation of use.
(a) Whenever a nonconforming use has ceased, been abandoned or discontinued for a period of one hundred eighty consecutive
days or longer,such use shall not be resumed, re-established, or continued and all subsequent uses of the site and the
structures thereon shall conform to the requirements of this Chapter.
(b) Whenever a nonconforming structure has been abandoned or its use has ceased for a continuous period of one year or longer,
the structure shall be removed from the site or changed to a conforming structure.
(c) Discontinuance of a nonconforming use for a period of one hundred eighty consecutive days or nonuse of a nonconforming
structure for a continuous period of one year,shall conclusively be presumed an abandonment, discontinuance/cessation of
such use or structure under the terms of this Section; provided, however,a discontinuance of use in either of the following
circumstances shall not be counted toward such time periods:
(1) Any discontinuance of use of up to three hundred sixty days in connection with a pending sale or other transfer of
ownership or management of a nonconforming use or structure to a designated person where the discontinuance of use
is solely for the purpose of accomplishing the sale or transfer.
(2) Any discontinuance of use during the period of reconstruction of a damaged or destroyed nonconforming structure,where
such reconstruction is permitted under this Article.
(Ord.No.273,§Katt.A),9-16-2009)
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Table of Contents
Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Commissioner Appointment and Oath of Office
Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 6
Attachment A - Resolution of Appointment . . . . . . . . . . . 7
Attachment B - Oath of Office . . . . . . . . . . . . . . . . . 8
City Council Meeting Minutes
Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 9
Attachment A - Minutes for the Special and Regular City
Council Meeting on January 21, 2015 . . . . . . . . . . . . . 10
Review of Accounts Payable Check Registers
Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 17
1/20/2015 Check Register. . . . . . . . . . . . . . . . . . . 18
01/27/2015 Check Register . . . . . . . . . . . . . . . . . . 21
Treasurer's Report for the Month Ended December 31, 2014
Treasurer's Report for the Month Ended December 31,
2014 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Amended 2015 City Council Assignments
Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 33
Attachment A - Resolution Amending Council Member
Assignments for 2015. . . . . . . . . . . . . . . . . . . . . 34
Attachment B - Amended 2015 City Council
Assignments . . . . . . . . . . . . . . . . . . . . . . . . . 35
Attachment C - Resolution 14-074 . . . . . . . . . . . . . . . 36
1
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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
1956
C`41FOFN�P
FEBRUARY 4, 2015
REGULAR MEETING—7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT
13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
The agenda for this meeting was properly posted on January 29, 2015.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Aundized Items
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on this agenda. The law generally prohibits the Council from discussing or
taking action on such items. However, the Council may instruct staff accordingly regarding Oral
Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards & Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commissioner Appointment and Oath of Office
Recommended action:
Adopt the resolution appointing Claire Campodonico to a partial term on the Library
Commission ending September 30, 2017 and direct the City Clerk to administer the Oath of
Office.
SPECIAL PRESENTATIONS
None
Page 1 of 4
2
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted in
one motion, unless removed by the Mayor or a Council member. Any member of the public may
speak to an item on the Consent Calendar at this time, or request the Mayor remove an item
from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
2. City Council Meeting Minutes
Recommended action:
Approve the City Council minutes for the Special and Regular City Council Meeting on
January 21, 2015.
3. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment cycles:
1/20/2015 Period 7
1/27/2015 Period 7
4. Treasurer's Report for the Month Ended December 31, 2014
Recommended action:
Review and accept the Treasurer's Report for the month ended December 31, 2014.
5. Amended 2015 City Council Assignments
Recommended action:
Approve resolution amending City Council Member assignments for 2015.
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
None
COUNCIL ASSIGNMENT REPORTS
Mayor Howard Miller
Cities Association of Santa Clara County
Council Finance Committee
Valley Transportation Authority(VTA) Policy Advisory Committee
VTA Board West Valley Cities Alternate
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Authority
Vice Mayor Manny Cappello
Council Finance Committee
Page 2 of 4
3
Hakone Foundation Board
Santa Clara County Housing and Community Development(HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Emily Lo
Hakone Foundation Board& Executive Committee
KSAR Community Access TV Board
Santa Clara County Library Joint Powers Authority
Council Member MaU-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Selection Committee
Saratoga Historical Foundation
Saratoga Sister City Organization
Council Member Rishi Kumar
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
Saratoga Chamber of Commerce &Destination Saratoga
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.sarato.a�. Any materials distributed by staff after the posting of the agenda are made available
for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to
participate in this meeting,please contact the City Clerk at (408) 868-1269. Notification 48
hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting(28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council for the City of Saratoga was posted on January 29, 2015, at the City
of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at
that location. The agenda is also available on the City's website at www.saratoga.ea.us
Signed this 29th day of January 2015 at Saratoga, California.
Crystal Bothelio, City Clerk
Page 3 of 4
4
NOTE: To view current or previous City Council meetings anytime, go to the City Video
Archives at www.sarato_ag ca.us
y of SARq,
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CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2015
1938
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02/04 Regular Meeting—5:30 p.m. Joint Meeting with Planning Commission and Heritage
Preservation Commission,Arts and Crafts Room in Community Center
02/18 Regular Meeting—6:00 p.m. Closed Session
03/04 Regular Meeting—Joint Meeting with Traffic Safety Commission
03/18 Regular Meeting—Joint Meeting with Parks&Rec Commission and PEBTAC
04/01 Regular Meeting—Joint Meeting with Library Commission,Librarians, and Friends of
Library
04/13 Budget Study Session
04/15 Regular Meeting—Closed Session
04/29 6:00 p.m. Architecture 101 Study Session with Planning Commission and Heritage
Preservation Commission—Saratoga Senior Center, Saunders Room
05/06 Regular Meeting—Joint Meeting with Mt. Winery and Montalvo Arts
05/20 Regular Meeting—Joint Meeting Chamber of Commerce and Destination Saratoga
06/03 Regular Meeting—Joint Meeting with HOA's in Senior Center, Saunders Room
06/17 Regular Meeting—Joint Meeting with Sheriff Office and County Fire
07/01 Regular Meeting—Joint Meeting TBD
07/15 Meeting Cancelled
08/05 Meeting Cancelled
08/19 Regular Meeting—Joint Meeting TBD
09/02 Regular Meeting—Joint Meeting with SASCC
09/16 Regular Meeting—Joint Meeting with Youth Commission
10/07 Regular Meeting—5:30 p.m. Joint Meeting with Saratoga School Districts in Senior
Center, Saunders Room
10/21 Regular Meeting—Joint Meeting with Historical Foundation
11/04 Regular Meeting—Joint Meeting with West Valley—Mission Community College Board
of Trustees
11/18 Regular Meeting—Joint Meeting with Senator Beall Jr. or Assembly Member Evan Low
12/02 Regular Meeting—Joint Meeting with Hakone Foundation Board of Trustees
12/16 Regular Meeting—Council Norms Study Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
Page 4 of 4
5
SARATOGA CITY COUNCIL
7956
MEETING DATE: February 4, 2015
DEPARTMENT: City Manager's Office
PREPARED BY: Crystal Bothelio, City Clerk
SUBJECT: Commissioner Appointment and Oath of Office
RECOMMENDED ACTION:
Adopt the resolution appointing Claire Campodonico to a partial term on the Library
Commission ending September 30, 2017 and direct the City Clerk to administer the Oath of
Office.
BACKGROUND:
Late last year, Library Commissioner Linda Baxter resigned her position on the Saratoga Library
Commission. Linda Baxter was appointed to the Library Commission as the City of Monte
Sereno nominee for a term starting in October 2013 and ending September 30, 2017. In January,
the City was informed that the Monte Sereno City Council selected Claire Campodonico to fill
the remainder of the term vacated by Linda Baxter.
FOLLOW UP ACTION:
The City Clerk will update the City's Commission roster.
ATTACHMENTS:
Attachment A—Resolution of Appointment
Attachment B—Oath of Office
6
RESOLUTION 15-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING MEMBER TO THE LIBRARY COMMISSION
WHEREAS, a vacancy was created on the Library Commission by the resignation of
Library Commissioner Linda Baxter in December 2014; and
WHEREAS, Linda Baxter was appointed in 2011 as the Monte Sereno representative on
the Library Commission and reappointed in 2013 for a term ending September 30, 2017; and
WHEREAS, the Monte Sereno City council selected Claire Campodonico to fill the
remainder of the term vacated by Linda Baxter; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does
hereby make the following appointment:
NAME COMMISSION TERM
Claire Campodonico Library Commission February 4, 2015 — September 30, 2017
(partial term)
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 4th day of February 2015 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard A. Miller, Mayor
ATTEST:
DATE:
Crystal Bothelio, City Clerk
7
L,�y °j SAR-1;'' STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
1956
c�CrFORN�P
1, Claire Campodonico, do solemnly swear (or affirm) that I will support and
defend the Constitution of the United States and the Constitution of the State of
California against all enemies, foreign and domestic; that I will bear true faith and
allegiance to the Constitution of the United States and the Constitution of the State
of California; that I take this obligation freely, without any mental reservation or
purpose of evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Claire Campodonico, Member
Library Commission
Subscribed and sworn to before me on
this 4th day of February 2015.
Crystal Bothelio
City Clerk
8
SARATOGA CITY COUNCIL
7956
MEETING DATE: February 4, 2015
DEPARTMENT: City Manager's Office
PREPARED BY: Crystal Bothelio, City Clerk
SUBJECT: City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Special and Regular City Council Meeting on January
21, 2015.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A -Minutes for the Special and Regular City Council Meeting on January 21, 2015
9
MINUTES
WEDNESDAY,JANUARY 21,2015
SARATOGA CITY COUNCIL SPECIAL MEETING
The City Council held a Closed Session at 5:00 p.m. in the in the Administrative Conference
Room at City Hall at 13777 Fruitvale Avenue. At 6:00 p.m., the City Council called to order a
Joint Meeting with the Saratoga Ministerial Association.
SARATOGA CITY COUNCIL REGULAR MEETING
Mayor Howard Miller called the regular meeting to order at 7:03 p.m. and led the Pledge of
Allegiance.
ROLL CALL
PRESENT Mayor Howard Miller, Vice Mayor Manny Cappello, Council
Members Emily Lo, Mary-Lynne Bernald, Rishi Kumar
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
Mary Furey, Finance &Administrative Services Director
Michael Taylor, Recreation&Facilities Director
Erwin Ordofiez, Community Development Director
Christopher Riordan, Senior Planner
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on
Januaryl4, 2015.
REPORT FROM CLOSED SESSION
Mayor Miller announced that there was nothing to report from Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Aundized Items
Peggy Lynne addressed the City Council regarding her request that an audit of Hakone
Foundation finances be performed.
Dorothy Marian raised questions regarding the Hakone Foundation audit and finances of the
organization.
Oral Communications- Council Direction to Staff
Mayor Miller asked City Manager James Lindsay to follow up with Peggy Lynne and Dorothy
Marian to provide the latest information about the Hakone Foundation audit efforts.
Page 1 of 7
10
Communications from Boards and Commissions
Mayor Howard Miller invited Council Member Kumar to provide a summary of the Joint
Meeting with the Saratoga Ministerial Association.
Council Member Kumar shared an overview of the Joint Meeting, including updates from the
faith-based organizations in Saratoga and an announcement regarding the Beth David
Congregation Ground Breaking event on Sunday, January 25, 2015 at 10:00 a.m.
Council Direction to Staff
None
ANNOUNCEMENTS
Council Member Kumar announced a bicycle safety event hosted by the Saratoga Cares
Foundation on January 31, 2015 at Saratoga Library from 3:30 p.m. to 5:00 p.m. The event is
free and open to everyone.
Vice Mayor Cappello shared that Fly Me to the Moon, a joint dance hosted by the Saratoga
Youth Commission and Saratoga Area Senior Coordinating Council (SASCC) for people of all
ages, will be on Saturday, January 24, 2015 from 6:00 p.m. to 10:00 p.m. at the Saratoga
Prospect Center. Tickets are $25 per person and proceeds will benefit SASCC.
Mayor Miller noted that there are numerous programs and classes for all ages and interests in the
Saratoga Recreation Guide, including driver's education for teens.
Council Member Lo encouraged the public to share their love notes as part of the annual "Love
Notes" in the Village. Love notes will be posted in the windows of Village merchants to
celebrate Valentine's Day.
Council Member Kumar added that there will be a ribbon cutting ceremony at the new Erik's
DeliCafe in Quito Village on Thursday, January 15, 2015 at 11:00 a.m. Additionally, State
Senator Jim Beall, Jr. is holding a series of financial aid workshops for college-bound students.
Additional information is online at http://sdl5.senate.ca.gov/event/2015-02-05-senator-beall-s-
cash-college-workshop-pioneer-hi gh-school.
Mayor Miller also shared that the City of Saratoga is accepting applications for two positions on
the Planning Commission. Applications are due February 24, 2015.
Mayor Miller then introduced new Community Development Director Erwin Ordonez.
CEREMONIAL ITEMS
1. Commendation for Richie Sun
Recommended action:
Present the commendation recognizing Richie Sun.
Mayor Miller read and presented the commendation recognizing Richie Sun.
Page 2 of 7
11
2. Commendation for Assistant Sheriff Kenneth Binder
Recommended action:
Present the commendation recognizing Assistant Sheriff Kenneth Binder.
Mayor Miller recognized Assistant Sheriff Kenneth Binder with a commendation and
welcomed new West Valley Captain Rick Sung.
CONSENT CALENDAR
3. City Council Meeting Minutes
Recommended action:
Approve the City Council minutes for the Special and Regular City Council Meeting on
December 17, 2014.
CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON DECEMBER
17, 2014. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment cycles:
1/6/2015 Period 7
1/13/2015 Period 7
CAPPELLO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 1/6/2015 PERIOD 7;
AND 1/13/2015 PERIOD 7. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
5. Treasurer's Report for the Month Ended November 30, 2014
Recommended action:
Review and accept the Treasurer's Report for the month ended November 30, 2014.
CAPPELLO/BERNALD MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED NOVEMBER 30, 2014. MOTION PASSED. AYES: MILLER,
CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
6. Resolution Authorizing Final Disposition of Certain City Records
Recommended action:
Adopt resolution authorizing final disposition of certain city records.
RESOLUTION NO. 15-001
CAPPELLO/BERNALD MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL
DISPOSITION OF CERTAIN CITY RECORDS,WITH CORRECTIONS TO TYPOS
IDENTIFIED IN THE LIST OF RECORDS AUTHORIZED FOR DISPOSITION.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
Page 3 of 7
12
PUBLIC HEARINGS
7. Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance
Recommended action:
Conduct public hearing and adopt resolution.
City Clerk Crystal Bothelio presented the staff report on this item.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 15-002
LO/KUMAR MOVED TO ADOPT RESOLUTION. MOTION PASSED. AYES:
MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
OLD BUSINESS
None
NEW BUSINESS
8. Amendment to Contract Planning Services Agreement
Recommended action:
Authorize the City Manager to execute an amendment to an existing contract with the
Metropolitan Planning Group to increase the not-to-exceed amount by$60,000 (from
$45,000 to $105,000).
Christopher Riordan, Senior Planner in the Community Development Department,presented
the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
BERNALD/KUMAR MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE AN AMENDMENT TO AN EXISTING CONTRACT WITH THE
METROPOLITAN PLANNING GROUP TO INCREASE THE NOT-TO-EXCEED
AMOUNT BY$60,000 (FROM$45,000 TO $105,000). MOTION PASSED. AYES:
MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
9. Council Direction on Tobacco Retailer Licensing Ordinance & E-Cigarette Regulations
Recommended action:
Provide direction to staff on whether to prepare an ordinance implementing a tobacco retailer
licensing requirement and/or establishing e-cigarette regulations.
Page 4 of 7
13
City Clerk Crystal Bothelio presented the staff report.
Mayor Miller noted a correction to the staff report—CVS stopped selling tobacco products as
of September 2014.
Mayor Miller invited public comment on this item.
No one requested to speak.
KUMAR/BERNALD MOVED TO DIRECT STAFF TO: 1) PREPARE AN
ORDINANCE AMENDING THE DEFINITION OF TOBACCO PRODUCTS TO
INCLUDE E-CIGARETTES AND FLAVORED TOBACCO, THEREBY
EXTENDING RESTRICTIONS ON TOBACCO PRODUCTS TO THESE ITEMS;
AND 2) PREPARE A TOBACCO RETAILER LICENSING ORDINANCE. MOTION
PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Mayor Miller invited students from DeAnza College on stage to introduce themselves.
10. City Council Handbook
Recommended action:
Provide staff with input on the City Council Handbook.No action is needed.
City Clerk Crystal Bothelio presented the staff report.
Council Member Kumar requested that the handbook discuss the relationship between the
City Manager and City Council.
Vice Mayor Cappello asked that the handbook include information about guidelines for
audience behavior at Council Meetings.
Council Member Lo asked that the section on Council Member participation in public events
note that opinions expressed by elected officials only represent that individual's opinions,
unless authorized to represent an opinion or position of the City Council as a whole.
Mayor Miller invited public comment on the item and noted that Trish Cypher did speak on
this item during the Joint Meeting public comment period.
AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
Valley Transportation Authority (VTA)Policy Advisory Committee—Mayor Miller shared he
was unable to attend the last meeting. The committee postponed voting on a new Chair to the
February meeting.
VTA Board West Valley Cities Alternate—Mayor Miller attended the last VTA meeting as the
alternate. The Board did a second reading for a regulation on how private entities can use public
bus stops.
Vice Mayor Manny Cappello
Page 5 of 7
14
Council Finance Committee—the Finance Committee held a meeting two weeks prior to prepare
for the City Council Retreat.
Hakone Foundation Board—Vice Mayor Cappello reported he attended the last meeting and that
the Board is meeting more frequently now.
West Valley Sanitation District—during the last meeting, Vice Mayor Cappello was selected as
Vice Chair to the Sanitation District Board.
Council Member Emily Lo
Hakone Foundation Board&Executive Committee—the Board has hired an interim Executive
Director to work on a part time basis. The interim Executive Director has a background in
marketing, lived in Japan for 10 years, and is fluent in Japanese. There will be an open house on
the Hakone Master Plan on February 10, 2015. Additionally, the audit of Hakone Foundation
finances is still on the table. The Board is currently reviewing its bylaws. The Board has been
meeting much more frequently in recent months and things are moving quickly. On March 1,
there will be a Lunar New Year celebration at Hakone. Additionally, the Foundation is making
plans to kick off the centennial celebrations later this year or next year.
Council Member Mary-Lynne Bernald
Cities Association of Santa Clara County—Council Member Bernald attended the Cities
Association meeting in place of Mayor Miller. During the meeting, the group established
priorities for 2015. These include affordable housing, a regional housing authority,
homelessness, RHNA sub-region, and minimum wage. Additionally, the Cities Association will
continue to track community choice aggregation.
KSAR Community Access TV Board—Council Member Bernald shared she attended the KSAR
meeting on behalf of Council Member Lo. During the meeting, there was discussion of how to
expand services to Saratoga residents, upgrades to the City of Saratoga broadcast booth, and
options for KSAR savings. The Board also welcomed Jill Hunter to the Board.
Saratoga Historical Foundation—the Historical Foundation is working on plans for the Blossom
Festival,which should be another wonderful event.
Saratoga Sister City Organization—at the last meeting, members reviewed highlights from the
recent trip to Muko, Japan. Additionally, the group is working on creating a website. Muko has
requested that the Saratoga Sister City Organization help find candidates for a spoken English
teaching program in Muko.
Council Member Rishi Kumar
Saratoga Chamber of Commerce &Destination Saratoga—Council Member Kumar reported
that he will be attending the Erik's DeliCafe ribbon cutting on January 22, 2015. Additionally,
the Chamber is working with its insurance company to recover funds lost due to staff
embezzlement. The Chamber also is working towards transferring the weekly Fanners Market to
a contractor. There has also been lots of discussion on a possible merger with the Los Gatos
Chamber of Commerce and formation of a business improvement district.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
Page 6 of 7
15
City Manager James Lindsay reported that recruitments for two vacancies in are expected to
begin soon. The recruitment for the Senior Plan Check position is anticipated to start in
February, with the recruitment for a Planner position to start thereafter.
Mayor Miller announced that the City Council Retreat is January 23, 2015 at 9:00 a.m. at the
Foothill Club.
ADJOURNMENT
LO/BERNALD MOVED TO ADJOURN THE REGULAR MEETING AT 8:42 P.M.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Crystal Bothelio, City Clerk
City of Saratoga
Page 7 of 7
16
SARATOGA CITY COUNCIL
995fi
CQ L!F O RNP
MEETING DATE: February 4,2015
DEPARTMENT: Finance&Administrative Services
PREPARED BY: Gina Scott,Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
1/20/2015 Period 7
1/27/2015 Period 7
BACKGROUND:
The information listed below provides detail for weekly City check runs. Checks issued for$20,000 or greater are listed separately
as well as any checks that were void during the time period. Fund information,by check run,is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Prior Check Register
Ending Total Checks Ending
Type of Checks Date Starting Check# Check# Checks Amount Released Date Check#
Accounts Payable 1/20/15 127220 127254 35 124,629.43 01/20/15 1/13/15 127219
Accounts Payable 1/27/15 127255 127310 56 398,004.60 01/27/15 1/20/15 127254
Accounts Payable checks issued for$20,000 or greater:
Date Check# Issued to Fund Dept. Purpose Amount
01/20/15 127244 Peach Hill Road LLC General CD Deposit Refund 63,653.00
01/27/15 127279 Granite Rock Company Gas Tax Fund PW Pavement Project 116,441.60
01/27/15 127280 Guerra Construction CIP Street Project PW Village Ped Enhance 151,109.52
Accounts Payable checks voided during this time period:
AP Date Check# Issued to Reason Status Amount
01/13/15 127193 Office Depot Incorrect Check Amount Re-issue 142.34
01/21/15 126883 Cities Association of Santa Clara County Never Received Check Re-issue 1 325.00
ADVERTISING,NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2,this item was properly posted as a City Council agenda item and included in the packet made available on the
City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance
of the Council meeting.
ATTACHMENTS:
Check Registers in the'A/P Checks By Period and Year'report format
17
SUNGARD DUBDIC SECr3OR HAGH NUMBER: 1
EIATH: 01/20/2015 CIIT`f OF SARFITOCIA VDNCEIRIll
9IMEI: 12:25:18 CHHCIK IIEGISTHA - FUND TCIMUS ACICOUNTING AHRICID: 7/15
FUND FUND TITLH AMOUNT
111 GENERAL FUND 104,559.99
232 A3UIJE IIIGN71INC1 DISTRICIT 881.59
233 SARAHIDLS DIGEITING DIST 22(1.00
254 SUNLAND PAAKI LANDSCAIHD 261.60
272 BHDIIGRCIVE TJ&L 238 .76
412 CIA PAAKI9 PROCIDC7 FUND 1,552.58
414 CIA ADNIN ARCIJE033 FUND 304 .00
421 TRHD HINH FUND x ,546.25
S22 PAANI IIN-LIEU E DES FUND 4,113.00
481 GA: TALY FUND � ,26< .54
612 WOAKERS COMP FUNII 270.00
621 OFHICH SUAFORT 53.59
622 IT SEA'vICHS 2.28
623 VEIHICIID & DQUIHMHNT MAINll 903.44
624 BUILDING MAIY31]NAI�CE 2,455.81
TCITM RE ACIRT 12� ,629 .4]
18
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/20/2015 CITY OF SARATOGA VENCHKII
TIME: 12:25:19 CHECK REGISTER ACCOUNTING PERIOD: 7/15
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
127220 11111 01/20/15 1186 ADVANCED FUEL SERVICES, I 62144 DECEMBER FUEL TESTING 200.00
127221 11111 01/20/15 714 BIGGS CARDOSA ASSOCIATES 81161 BLANEY TREE REVIEW 4,546.25
127222 11111 01/20/15 95 CAL-WEST LIGHTING & SIGNA 64549 BELGROVE CIR OUTAGES 238.76
127223 11111 01/20/15 500 CHRISTOPHER LOPER & KATHL 22111 ELN14-0013 700.00
127223 11111 01/20/15 500 CHRISTOPHER LOPER & KATHL 43112 ELN14-0013 300.00
TOTAL CHECK 1,000.00
127224 11111 01/20/15 922 CITY OF SARATOGA RECREATO 68524 BLOSSOM FEST FAC RNTL 620.00
127225 11111 01/20/15 1023 CONTRACT SWEEPING SERVICE 64531 DEC STREET SWEEP 13,239.50
127226 11111 01/20/15 1152 CORODATA RECORDS MANAGEME 62631 DEC OFF-SITE STORAGE 53.59
127227 11111 01/20/15 500 ELAN NGUYEN 44691 REF-CLASS CANCELLED 66.00
127228 11111 01/20/15 500 ERIC AND MARGUERITE MCAFE 22111 ARE12-0054 2,140.00
127229 11111 01/20/15 416 EVANS WEST VALLEY SPRAY 64545 SPRAY MEDIANS 2,500.00
127229 11111 01/20/15 416 EVANS WEST VALLEY SPRAY 64555 JOE'S TRAIL WEED CTRL 2,325.00
TOTAL CHECK 4,825.00
127230 11111 01/20/15 454 GACHINA LANDSCAPE MANAGEM 64541 GARB CANS @ BIG BASIN 122.00
127230 11111 01/20/15 454 GACHINA LANDSCAPE MANAGEM 64543 LNDSCP UPGRADE@AUSTIN 252.00
TOTAL CHECK 374.00
127231 11111 01/20/15 463 GRAINGER 61171 SMALL EQUIPMENT 468.19
127231 11111 01/20/15 463 GRAINGER 61313 STEEL TOE BOOTS 40.32
127231 11111 01/20/15 463 GRAINGER 61313 PARKS SUPPLIES 1,048.70
127231 11111 01/20/15 463 GRAINGER 61331 STREETS SUPPLIES 1,048.71
TOTAL CHECK 2,605.92
127232 11111 01/20/15 488 HOME DEPOT CREDIT SERVICE 61331 STREETS SUPPLIES 65.12
127233 11111 01/20/15 500 JEAN TIEN 43481 TRP14-0476 125.00
127234 11111 01/20/15 500 JENNIFER PICKARD 24211 REFUND FACILITY 500.00
127235 11111 01/20/15 917 JOSON FENCE 81161 BRIDGE RAIL REPAIR 2,766.00
127236 11111 01/20/15 636 JULIE R INGRAHAM 66213 MILEAGE RMB THRU12/14 1.00.52
127237 11111 01/20/15 500 KAREN WATTS 43481 TRP14-0475 125.00
127238 11111 01/20/15 500 MAININI CA13UTE 61192 WELLNESS GRANT REIMB 50.00
127239 11111 01/20/15 500 MARK MASSOUMI 22111 ARB13-0028 1,540.00
127240 11111 01/20/15 500 NING LU 22111 ARB13-0042 2,020.00
127241 11111 01/20/15 500 NINOUS AGHASSI 24211 REFUND FACILITY 500.00
127242 11111 01/20/15 135 NORTH BAY BLDG MFIINTENANC 64511 JANITORIAL SERVICES 291.00
127242 11111 01/20/15 135 NORTH BAY BLDG MAINTENANC 64511 JANITORIAL SERVICES 127.00
19
EIUNGAHD HUBHIC SIEC3aR PACIH NUMBHR: 2
DATE: 01/24/2015 CITY CIH EIARA 0GA VHNICIHKll
TIME: 12:25:19 CIHECIII REICI_IEP➢ER ACCICIUN➢ING PEIAIOD: 7/15
HUND - 009 - IIISEIURSHNEN➢ HUND
CIHECIH NUMBHH CFISH ACC3 HATH IEISIUEII --------------VENDCIR-------------- ACC13 -------D39CRIEITICIN------- ANCIUNII
127242 11111 01/20/15 135 NCIRTH BAST BHLIG MPIN➢HNANC 64511 JANITCIRIAII EIHHVICIHS 95.00
TC13AL CIHHCIK 513.00
127241 11111 01/20/15 145 CIHHICIH DHHOT INCI. 61111 In 74559094 6001 13.05
127241 11111 01/20/15 145 CIHHICIH DHPOT INCI. 61111 In 74 55909 4 6001 13.04
127241 11111 01/20/15 145 CIHHICIH DEIPOrl INCI. 61111 In 74616574 5001 91.53
TCP➢AL CIHHCIK 117.62
127244 11111 01/20/15 500 HHACH HIAL RCIAD LLC 22113 EIUH72-0001 63,653.00
127245 11111 01/20/15 1143 11LACHWOR149, INC. 81142 QUARRN PARK IIHSIGN 4,113.00
127245 11111 01/20/15 1143 HLP.ICHWORKS, INC. 81142 QUARRN PHM MASTHH PLN 1,552.58
TC13AL CIHEICIK 5,665.58
127246 11111 01/20/15 652 113M IICICUMHN7 SYSTEMS 61123 3UI9INE9EI LIC HORNS 576.07
127247 111111 01/20/15 410' RIOH V0.1S TRUICIKING INC 81161 DHIIIVHR SAND HAG MAD 170:00
127248 11111 01/20/15 1198 9HUMS COMA A99OCIIAT39, IN 64171 OCP➢/NCIV INSPBOT SRVC9 6,502.50
127248 11111 01/20/15 1198 9HUMS CORIA A99OCIIAT39, IN 64173 D30 INSPEICITICIN 9HVC9 4,.150.00
TCPIIAL CHHCII4 10,752.50
127249 13111 01/20/15 1079 EIIEMHNS INDUSTRN, INTO. 81161 HRANIIYWINE LIGHT MTCI 1,037.00
127'.149 11111 01/20/15 1079 EIIEMHNS INDUSTRA, INICL 81161 EPDAE31 LIGHT MTC .191.54
127249 11111 01/20/15 1079 EIIEMHNS INDUSTRN, IN(]. 64549 A2UL3 LIGHT N'➢C 881.59
127249 11111 01/20/15 1079 9IEMHNIS INDUSITRSI, INIO. 64549 EIUNLAND IIIGH3 MTCI 261.60
127249 11111 01/20/15 1079 9IEMHNS INDUSI'DR]I, INN. 64549 EIARA WILDS LIGHT MTC 226.00
TCP➢AL CIH3CII4 2,697.73
127250 11111 01/20/15 236 9CILEC13RICI ELHCITRIC:AL 64523 EIIHCTAIC:AL RHPAIH9 1,400.00
127251 11111 01/20/15 500 9Uk7ArJA RACI 41481 T111114-04 67 125.00
127252 11111 01/20/'15 1261 THE 111TUIr3GUY9 61192 WHHKLA WHIILNH9S 9NACH ..120.00
127253 11111 01/20/15 364 TCIWN CIH IKIS CIATCI9 61362 CNC-1 USB 'DHRU 12/2013 703.44
127254 11111 01/20/15 395 VHRIBCIN AIRHHHS9 63.112 BUILDING 61 INSBECITIONI .91
127254 11111 01/20/15 395 VHRIaCIN YIIRHHHS9 63212 BUILDING MPINllENANCH 74 .62
127254 11111 01/20/15 395 VHRIBCIN AIRHHHS9 63212 CITY CRIERH 12.91
127..154 11111 01/20/15 395 VHRIBCIN YIIREIIIHSEI 63212 CI3Y MANACIER .19
127254 11111 01/20/15 395 VHHIaCIN YI IREHHSEI 63212 DHVELCIHMHNI EIHRVICIEEI .19
127254 11111 01/20/15 395 VHRIaCIN AIREHHSEI 63212 FIIIANCIH -47.79
127254 11111 01/20/15 395 VHAIBCIN WIREHHSEI 63212 GMIERAL HN IG 37.31
127254 11111 01/20/15 395 VHAIWIN WIREHHSEI 63..112 IT 2.28
127254 11111 01/20/15 395 VHAIWIN WIREHHSEI 63'.112 PAHI4E1 133.74
127254 11111 01/20/15 395 VHAIBCIN WIREHHSEI 63.112 STHEE719 120.47
TO'➢AL CIHECII4 334.83
TCITAII FUND 124 ,629.43
7CITAII REIPOR'➢ 124,629.43
20
SUNGIARD PUELICI SEICIIOA HAGEI NUNHER: 1
EIATH: 01/27/2019 OIWll OA SARATCIGIA %DNCIHIE111
3IMH: 11:11:18 CHECK RECIISTHA — FUND TCPDAIS ACICCIUNTING HDRICID: 7/15
FUND FUND `3ITL3 AMOUNT
11] GHNERAL BUND 68,022.06
243 CARNHIJIAN GLHN LPNDSCAIPF! 28.93
:144 CUNNINIGHAM/GLASGCIW DND 56.79
:147 KERWIN RANCH LANDSCAPE 207.32
249 MANOR DRIVE LANDSCAHD 93.93
253 f1ARATCIGA BEGHND LANDSCAPE 36:1.48
25� fIUNLAND HARK LANDSCAPE 144 .63
259 TAICIA WCICID:I LANDSCAPE 16.47
277 B3UACIHAM3S L61I1 213.17
272 B31LGHOVE L&D 191.14
27� HCIRS33HO3 DRIVE D&L 115.72
277 VIDLAGIE CICIMMHRCIAL WIL 781.63
411 CIH 8`3R33`3 3I1OJ3CITf1 FUND 55,047.48
413 CIH HACIDITY HRCIJECI FUND 1,512.54
421 TARE HINH FUND 4 ,548.4:1
431 CIH GRAN`3 — STRHHT REPAIR 105,126.88
432 CIIH GRAN`3 — HARK & ']IRAID 189.04
481 GAS 3AX BUND 13:1,371.07
612 WCIRKERS CIOMH DUNE] 1,417.5:1
621 CIHDICID fIUHPCIIAT :I,la 0.Oa
622 Ill 911HVICIDS 11,4� 9.6:1
623 VHHICIIIE 61 ECIUIIPNDNT MAINIT 9,479.3
624 EIUIILDING MAINITENANCH 3,976.5Q
631 VEHICIDE/HQUIH RHHLACIDMHNIT 612.08
r3OTAII RHHORII 398,Oa4 .6a
21
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
]TATE: 01/27/2015 CITY OF SARATOGA VENCHKII
TIME: 11:10:55 CHECK REGISTER ACCOUNTING PERIOD: 7/15
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
127255 11111 01/27/15 234 A T & T 63211 EL QUITO IRR MODEM LN 17.05
127255 11111 01/27/15 234 A T & T 63211 SUPERTRUNK 420.44
127255 11111 01/27/15 234 A T & T 63211 PROSPECT RD FIRE ALRM 32.63
127255 11111 01/27/15 234 A T & T 63211 HISTORICAL PARK IRRIG 17.44
127255 11111 01/27/15 234 A T & T 63211 BIG BASIN WAY IRRIG 17.44
127255 11111 01/27/15 234 A T & T 63211 TITUS/PROSPECT IRRIG 17.44
TOTAL CHECK 522.44
127256 11111 01/27/15 546 ABAG POWER PURCHASING POO 63111 GAS SERVICE 1,037.01
127257 11111 01/27/15 1186 ADVANCED FUEL SERVICES, I 64611 RPR@CORP YRD STATION 7,250.00
127258 11111 01/27/15 1171 ALLY 62651 CHEW VOLT END 7302 306.04
127258 11111 01/27/15 1171 ALLY 62651 CHEVY VOLT END 7314 306.04
TOTAL CHECK 612.08
127259 11111 01/27/15 197 ARROWHEAD MOUNTAIN SPRING 62614 DRINKING WATER SRVC 123.93
127260 11111 01/27/15 766 BEAR, KATE 66211 REIMB CONF LODGING 655.76
127261 11111 01/27/15 607 BUDGET FLOORING 81161 CORP YRD HALLWAY FL 1,512.50
127262 11111 01/27/15 43 CAL-FIRE 64513 ANNUAL FIRE EXT CERT 801.33
127263 11111 01/27/15 179 CIM AIR, INC 64514 HVAC REPAIRS 1,274.35
127264 11111 01/27/15 1260 CITIES ASSOC OF SANTA CLA 66211 RPLC CHECK 126883 260.00
127264 11111 01/27/15 1260 CITIES ASSOC OF SANTA CLA 66211 RPLC CHECK 126883 65-00
TOTAL CHECK 325.00
127265 11111 01/27/15 654 CIVICA SOFTWARE 64313 2015 SERVER MTC 4,800.00
127266 11111 01/27/15 494 COMCAST 63213 MNTHLY SVC 1/20-2/19 108.98
127267 11111 01/27/15 991 COMCAST 63213 MNTHLY SVC 1/19-2/18 36.89
127268 11111 01/27/15 1274 CREATIVE SHOT 61111 COUNCIL PICTURES 608.50
127269 11111 01/27/15 273 CRW SYSTEMS, INC 66211 TRAINING-FOSSATI 2,000.00
127270 11111 01/27/15 528 DAVID L. GATES & ASSOCIAT 81143 VILLAGE PEI? ENHANC 1,431.44
127271 11111 01/27/15 247 DEPARTMENT OF CONSERVATIO 43477 2Q 2014/15 SMIP FEES 2,361.97
127271 11111 01/27/15 247 DEPARTMENT OF CONSERVATIO 43476 2Q 2014/15 SMIP FEES 71.87
TOTAL CHECK 2,433.84
127272 11111 01/27/15 573 STATE OF CALIFORNIA 64533 SIG LIGHTS 10/1-12/31 1,489.20
127273 11111 01/27/15 341 DU-ALL SAFETY, LLC 61192 HAZ CDM GHS CLASS 550.00
127274 11111 01/27/15 423 FEHR & PEERS 65511 TRAFFIC ENGINEERING 5,401.67
127274 11111 01./27/15 423 FEHR & PEERS 81143 TRAFFIC ENGINEERING 4,773.82
127274 11111 01/27/15 423 FEHR & PEERS 65511 TRAFFIC ENGINEERING 2,212.80
127274 11111 01/27/15 423 FEHR & PEERS 81143 TRAFFIC ENGINEERING 551.33
127274 11111 01/27/15 423 FEHR & PEERS 81143 PROF SVCS 11/29-12/26 2,308.25
TOTAL CHECK 15,247.87
22
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 01/27/2015 CITY OF SARATOGA VENCHKII
TIME: 11:10:55 CHECK REGISTER ACCOUNTING PERIOD: 7/15
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR--------------- ACCT -------DESCRIPTION------- AMOUNT
127275 11111 01/27/15 454 GACHINA LANDSCAPE MANAGEM 81161 JAN WEED ABATEMENT 1,335.00
1272.75 11111 01/27/15 454 GACHINA LANDSCAPE MANAGEM 61342 ANNUALS @ FRUITVALE 600.00
127275 11111 01/27/15 454 GACHINA LANDSCAPE MANAGEM 64543 LANDSCAPE UPGRADE@COX 1,294.00
TOTAL CHECK 3,229.00
127276 11111 01/27/15 455 GARDENLAND POWER EQUIPMEN 61312 STREETS SUPPLIES 135.42
127276 11111 01/27/15 455 GARDENLAND POWER EQUIPMEN 61171 BLOWER 457.79
127276 11111 01/27/15 455 GARDENLAND POWER EQUIPMEN 61312 SMALL TOOLS 40.17
TOTAL CHECK 633.38
127277 11.111 01/27/15 1239 GE CAPITAL INFORMATION TE 62612 ID#90136370709 COPIER 2,100.00
127278 11111 01/27/15 463 GRAINGER 61133 FACILITIES SUPPLIES 69.76
127279 11111 01/27/15 466 GRANITE ROCK COMPANY 81161 2014 PMP PROJECT 122,570.11
127279 11111 01/27/15 466 GRANITE ROCK COMPANY 21132 RETENTION HELD PO#94 -6,128.51 '
TOTAL CHECK 116,441.60
127280 11111 01/27/15 671 GUERRA CONSTRUCTION GROUP 21132 RETENTION HELD PO#76 -11,680.77
127280 11111 01/27/15 671 GUERRA CONSTRUCTION GROUP 21132 RETENTION HELD PO#76 -5,109.17
127280 11111 01/27/15 671 GUERRA CONSTRUCTION GROUP 81161 VILLAGE PED ENHANCE 51,091.81
127280 11111 01/27/15 671 GUERRA CONSTRUCTION GROUP 81161 VILLAGE PED ENHANCE 116,807.65
TOTAL CHECK 151,109.52
127281 11111 01/27/15 14 HYDROTEC IRRIGATION EQUIP 81161 BEA.UCHAMPS IRRIGATION 4,548.42
127282 11111 01/27/15 500 JAY PARR 221.11 ARB14-0012 1,960.00
127283 11111 01/27/15 100 KSAR 68121 2 BROADCASTS 1,300.00
127284 11111 01/27/15 608 MCKENNA, LORI 61192 WELLNESS GRANT REIMB 50.00
127285 11111 01/27/15 327 MCMINN, CHRISTINE 64261 INSTRUCTOR-DANCE 50.00
127286 11111 01./27/15 500 MICHELE CRUZ 24211 REFUND FACILITY 500.00
127287 11113. 01/27/15 500 MILIND & VANDANA PAWAR 22111 ARB13-0014 1,595.00
127288 11111 01/27/15 1164 MOUSER LAW FIRM 65273 EMPLOYMENT LAW SRVC 1,482.00
127289 11111 01/27/15 1062 NI GOVERNMENT SERVICES, 1 63216 AIR TIME 12/14 76.29
127290 11111 01/27/15 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 REMOVE TREE-ALLENDALE 3,200.00
127290 11111 01/27/15 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 REMOVE TREE-FRUITVALE 2,800.00
TOTAL CHECK 6,000.00
127291 11111 01/27/15 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 139.04
127291 11111 01/27/15 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 301.46
TOTAL CHECK 440.50
127292 11111 01/27/15 64 ROYAL BRASS, INC 61361 EQUIPMENT SUPPLIES 58.19
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 213.17
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 217.05
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN (20%) 28.93
23
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 01/27/2015 CITY OF SARATOGA VENCHKII
TIME: 11!10:55 CHECK REGISTER ACCOUNTING PERIOD: 7/15
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 CUNNINGHAM/CLAS 77.5 56.75
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR (80%) 115.72
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH (90%) 207.32
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 93.93
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 867.72
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS (MINA) 362.48
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 144.63
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS (22.5k) 16.47
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 VILLAGE COMMERCIAL 764.19
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 1,068.24
127293 11111 01/27/15 87 SAN JOSE WATER COMPANY 6311.2 PK/KERWIN RANCH (10%) 23.04
TOTAL CHECK 4,179.64
127294 11111 01/27/15 313 BAY AREA NEWS GROUP 62132 LL 0005377667 105.00
127295 11111 01/27/15 97 SANTA CLARA VALLEY WATER 63112 WELL WTR 7/1-12/31./14 1,401.11
127296 11111 01/27/15 1236 SC FUELS/SOUTHERN CO PIE 61362 UNLEADED FUEL 1,930.73
127297 11111 01/27/15. 136 SCOTTY'S AUTOMOTIVE 64611. MAINTENANCE VEH#110 69.19
127297 11111 01/27/15 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#117 69.19
TOTAL CHECK 138.38
127298 11111 01/27/15 500 SHARMILA RAJENDIRAN 43481 TRP14-0480 125.00
127299 11111 01/27/15 1198 SHUMS CODA ASSOCIATES, IN 22119 PROJ14-1573,1699,1696 6,616.01
127300 117.11 01/27/15 1079 SIEMENS INDUSTRY, INC. 64535 TRAFFIC SIGNALS/LIGHT 1,725.00
127300 11111 01/27/15 1079 SIEMENS INDUSTRY, INC. 64535 TRAFFIC SIGNALS/LIGHT 1,725.00
127300 11111 01/27/15 1079 SIEMENS INDUSTRY, INC. 81161 TRAFFIC SIGNALS/LIGHT 9,226.00
127300 11111 01/27/15 1079 SIEMENS INDUSTRY, INC. 81161 TRAFFIC SIGNALS/LIGHT 668.00
127300 11111 01/27/15 1079 SIEMENS INDUSTRY, INC. 81161 TRAFFIC SIGNALS/LIGHT 941.93
127300 11111 01/27/15 1079 SIEMENS INDUSTRY, INC. 81161 TRAFFIC SIGNALS/LIGHT 1,459.25
127300 11111 01/27/15 1079 SIEMENS INDUSTRY, INC. 81161 STREET PROJECT 1,858.79
TOTAL CHECK 17,603.97
127301 11111 01/27/15 162 SILICON VALLEY COMM NEWSP 68621 LL 0005340896 2,551.50
127301 11111 01/27/15 162 SILICON VALLEY COMM NEWSP 68621 048080 FOR 0005340896 -857.50
TOTAL CHECK 1,694.00
127302 11111 01/27/15 587 STATE BOARD OF EQUALIZATI 64549 Q END 12/31/14 USE TX 151.10
127302 11111 01/27/15 587 STATE BOARD OF EQUALIZATI 61341 Q END 12/31/14 USE TX 18.90
127302 11111 01/27/15 587 STATE BOARD OF EQUALIZATI 81121 Q END 12/31/14 USE TX 189.00
TOTAL CHECK 359.00
127303 11111 01/27/15 587 STATE BOARD OF EQUALI7ATO 62143 FUEL TAX10/1-12/31/14 1.87
127304 11111 01/27/15 266 SUNGARD PUBLIC SECTOR INC 64312 FEB ASP SRVC 5,390.00
12730.5 11111 01/27/15 1077 SUNNYVALE BUILDING MAINTE 64551 THURSDAY TRASH RMVL 198.00
127306 11111 01/27/15 1261 THE FRUITGUYS 61192 WEEKLY WELLNESS SNACK 209.76
127306 11111 01/27/15 1261 THE FRUITGUYS 61192 WEEKLY WELLNESS SNACK 209.76
127306 11111 01/27/15 1261 THE FRUITGUYS 61192 WEEKLY WELLNESS SNACK 219.00
127306 11111 01/27/15 1261 THE FRUITGUYS 61192 WEEKLY WELLNESS SNACK 219.00
TOTAL CHECK 857.52
24
SUNGIARD PUBLICI SHCITOA 13AG3 NUMBER: 4
DAM: 01/27/2019 CIrM CIA 11APAT(IGA VENCIHIK11
TIMB: 11:10:55 CHIBCK RECIISTHA ACICCIUNTING PBRICID: 7/15
FUND - 009 - DISBUA9EM3NT HUNII
CHIDCK NUMBER CASH ACICIT 3A➢E IS:IUBD --- -- -- ----VENDCIA---- ---- ------ ACICIT -------DESCIRIHMON------- AMCIUNT
127307 11111 01/27/15 336 THCI AII1VINISTRAT0113 64163 TLCI ADMIN 3EE9 1/15 331.00
127308 11111 01/27/15 425 W39C10 GRAIIHICI9, INC 64121 2015 91311 GUIIDH INSBR7 223.99
127309 11111 01/27/15 613 W119T VALLAY 9ANI'➢ATICIN 11I 64734 NPS SRVCI 10/1-12/31 19,270.85
127310 11113 01/27/15 696 ZAGI THCIHNIC.AH SEAVIIC139, I 64315 IT 9UP13CIRr3 SHAVICIHS 1,113.75
TCITAII FUND 398,004.60
TCITAII R11POR3 398,004.(10
25
cid sA�g4
SARATOGA CITY COUNCIL
cZ o �
MEETING DATE: February4, 2015
DEPARTMENT: Finance &Administrative Services
PREPARED BY: Ann Xu,Accountant
SUBJECT: Treasurer's Report for the Month Ended December 31,2014
RECOMMENDED ACTION:
Review and accept the Treasurer's Report for the month ended December 31, 2014.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga,Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga's Funds
collectively as well as specifically for the City's General (Operating) Fund, including an attachment from
the State Treasurer's Office of Quarterly LAIF rates from the 1St Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of December 31, 2014, the City had $490,103 in cash deposit at Comerica bank, and $17,319,449 on
deposit with LAIF. Council Policy on Working Capital Reserve Funds, adopted on April 20, 1994, states
that: for cash flow purposes,to avoid occurrence of dry period financing,pooled cash from all funds should
not be allowed to fall below $2,000,000. The total pooled cash balance as of December 31, 2014 is
$17,809,552 and exceeds the minimum limit required.
Cash Summary
Unrestricted Cash
Comerica Bank $ 490,103
Deposit with LAIF $ 17,319,449
Total Unrestricted Cash $ 17,809,552
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance—
which represents the actual amount of funds available.
26
Adjusting Cash to Ending Fund Balance
Total Unrestricted Cash $ 17,809,552
Plus: Assets 313,335
Less: Liabilities (1,823,577)
Ending Fund Balance $ 16,299,310
Fund Balance Designations
In accordance with Governmental Accounting Standards Board(GASB) Statement No. 54,Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows:"non-spendable fund balance",resources that are inherently non-spendable from the vantage point
of the current period; "restricted fund balance",resources that are subject to enforceable legal restrictions;
"committed fund balance",resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; "assigned fund balance", resources that reflects a government's intended use of
resources,such intent would have to be established at either the highest level of decision making,by a body,
or an official designated for that purpose; and"unassigned fund balance", net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City's fund balance reserves
fall into one of the four spendable categories;restricted, committed, assigned,or unassigned fund balance.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
The City would not be in compliance with Government Code Section 41004.
ATTACHMENTS
A—Change in Total Fund Balances by Fund under GASB 54
B—Change in Total Fund Balances by CIP Project
C—Change in Cash Balance by Month
D—Change in Operating Cash Balance by Month
E—Local Agency Investment Fund(LAIF) Quarterly Apportionment Rates
27
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
Fund Increase/ Fund
Balance (Decrease) Current Current Balance
Fund Description 7/1/14 Jul-Nov Revenue Expenditure Tranfer In Transfer Out 12/31/14
General Fund
Restricted Fund Balances:
Environmental Services 413,182 413,182
Committed Fund Balances:
Hillside Stability 992,934 - 992,934
Assigned Fund Balances:
Capital&Efficiency Reserve 1,928,915 - 1,833,345 95,570
Facility Reserve 600,000 - 600,000
Carryforwards 118,788 118,788
Unassigned Fund Balances:
Working Capital 2,93 0,184 2,930,184
Fiscal Uncertainty 1,500,000 1,500,000
Development Services 705,459 705,459
Compensated Absences 223,846 223,846
Other Unassigned Pre YE distribution) 2,422,326 2,210,554 1,966,554 1,032,687 - 1,145,640
General Fund Total 11,835,634 (2,210,554) 1,966,554 1,032,687 - 1,833,345 8,725,603
Special Revenue
Landscape/Lighting Districts 733,831 (121,005) 52,991 15,523 1,000 - 651,294
Capital Project
Street Projects 799,946 (144,426) 5,249 71,620 730,000 1,319,150
Park and Trail Projects 560,784 69,056 - 4,543 443,445 1,068,742
Facility Projects 206,036 (49,959) 5,000 2,681 479,900 638,296
Administrative Projects 166,819 (5,248) 2,622 1,600 220,000 41,000 341,593
Tree Fund Projects 73,186 (1,948) - - - - 71,238
Park In-Lieu Fees Projects 372,031 - 372,031
CIP Grant Street Projects (1,896) (105,636) 149,397 (256,930)
CIP Grant Park&Trail Projects 22,874 - 2,398 20,476
Gas Tax Fund Projects 926,527 160,585 177,213 49,348 1,214,978
CIP Fund Total 3,126,307 (77,575) 190,084 281,587 1,873,345 41,000 4,789,574
Debt Service
Library Bond 897,786 (687,284) 3,798 - - - 214,300
Internal Service Fund
Liability/Risk Management 283,125 (42,377) - 5,754 234,994
Workers Compensation 281,642 19,375 (209) 5,364 295,445
Office Support Fund 53,121 12,516 569 2,884 63,322
Information Technology Services 262,069 26,966 974 26,248 263,761
Equipment Maintenance 36,349 55,077 - 8,577 82,850
Building Maintenance 199,869 91,004 516 49,600 241,789
Equipment Replacement 508,880 52,750 - 612 561,018
Technology Replacement 152,788 22,573 - - - - 175,361
Total City 18 71402 (2,858,533) 2,215,279 1428 836 1874 46 1874 346 16,299,310
28
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
Fund Increase/ Fund
Balance (Decrease) Current Current Balance
CIP Funds/Projects 7/1/14 Jul-Nov Revenue Expenditure Transfer In Transfer Out 12/31/14
Street Projects
Annual Street Resurfacing 37,147 (36,394) 5,249 6,003 - -
Residential Street Construction - - - 300,000 300,000
Roadway Safety&Traffic Calming 755 (10,972) 50,000 39,783
Highway 9 Safety Project-Phase II(Ped Paths) 6,054 40,587 - 46,641
Highway 9 Safety Project-Phase III(Bicycles) 24,514 - 24,514
Highway 9 Safety Project-Phase IV 90,000 - 90,000
Big Basin Way Turnaround - - 50,000 50,000
Village LED Streetlights 5,180 (172) - 5,007
Annual Sidewalks Project 39,437 (15,234) 50,000 74,202
Annual Storm Drain Upgrade 10,899 (8,957) 50,000 51,942
Village-Streetscape Improvements 25,059 - 25,059
Village-Phase H Design 13,363 (9,318) - 4,045
Village-Phase H Construction 289,294 (44,467) 65,617 - 179,211
ELCamino Grande SD Pump - - 150,000 150,000
Saratoga Hills SD Pump 10,000 10,000
Storm Drain Capture Device 30,000 30,000
Wildcat Creek Outfall - 40,000 40,000
Fourth Street Bridge 100,000 - 100,000
Quito Road Bridge Replacement Design 59,500 (59,500) -
UndergroundProject 98,744 - - - 98,744
Total Street Projects 799,946 (144,426) 5,249 71,620 730,000 1,319,150
Parks&Trails Projects
Park/Trail Repairs 1,038 (4,051) - - 25,000 21,987
Playground Safety Equipment 16,478 (7,122) 3,443 - 5,913
Fibar Playground Improvement' 4,020 (4,020) - - -
Turf Reduction Renovation - - 25,000 25,000
Hakone Garden Matching Funds 250,000 149,955 - 399,955
Hakone Garden Upper Moon House 125,000 - 125,000
Wildwood Bridge Rehab 60,499 (58,280) - 2,220
Quarry Park Plan Implement - (2,677) 293,445 290,768
Quarry Park Row Acquisition - 100,000 100,000
Joe's Trail at Saratoga/De Anza 33,997 - 33,997
Guava/Fredericksburg Entrance 45,880 45,880
Saratoga to Sea Quarry Master Plan 23,872 4,750 1,100 - 18,022
Total Parks&Trails Projects 560,784 69,056 4,543 443,445 1,068,742
Facility Projects
Facility Projects 39,761 (44,389) 2,173 100,000 93,199
Security Locks 37,096 - - 45,000 82,096
City Hall Emergency Power Backup 53,445 (14,620) - 38,825
Master Electrical Board - - - 140,000 140,000
Theater Improvements 66,061 9,050 507 - 74,604
Theater MP Improvements - - - 64,900 64,900
Community Center Cool Roof 90,000 90,000
Pre-School Play Structure - 40,000 40,000
McWilliams House Improvements 3,703 - - 3,703
Library Building Exterior Maintenance Projects 5,970 5,000 - - 10,970
Total Facility Projects 206,036 49,959 5,000 2,681 479,900 638,296
29
ATTACHMENT B(Cont.)
FUND BALANCES BY CIP PROJECT
Fund Increase/ Fund
Balance (Decrease) Current Current Balance
CIP Funds/Projects 7/1/14 Jul-Nov Revenue Expenditure Transfer In Transfer Out 12/31/14
Administrative Projects
Financial System Upgrade 3,534 3,534
COMB Document Imaging Project 78,673 (2,211) - 76,461
Development Technology - 463 2,622 - - 3,085
LLD Initiation Match Program - - 50,000 1,000 49,000
General Plan Update - 100,000 - 100,000
Village 174ade Program 3,821 (3,500) 20,000 20,321
Business Development Incentive Program 1,600 1,600 - -
Wildfire Protection Plan 25,000 - - - 25,000
Risk Management Pro'ectFundin 54,192 - - 50,000 40,000 64,192
Total Administrative Projects 166,819 (5,248) 2,622 1,600 220,000 41,000 341,593
Tree Fund Projects
Citywide Tree Planting Program 50,311 (1,948) - - - - 48,363
Tree Dedication Program 21,125 21,125
SMSCF Tree Donation Program 1,750 1,750
Total Tree Fund Projects 73,186 (1,948) 71,238
CIP Grant Street Projects
Highway Safety Improvements Phase 11 (1,896) (1,562) (3,458)
Saratoga Ave Sidewalk (75,744) - (75,744)
Village Phase It-Construction (102,598) - 149,397 (251,995)
Quito Road Bridges 74,268 - 74,268
Total CIP Grant Street Projects (1,896) (105,636) 149,397 (256,930)
CIP Grant Park&Trail Projects
AB8939 Beverage Container Grant Funding 10,065 2,398 7,667
Joe's Trail at Saratoga/De Anza 12,809 - 12,809
Total CIP Grant Park&Trail.Projects 22,874 2,398 20,476
Park In-Lieu Fees Projects
Quarry Park Plan haplement 280,631 - 280,631
Saratoga Village Creek 50,000 50,000
Unallocated Park Fees 41,400 41,400
Total park in-Lieu Fees Projects 372,031 - - - 372,031
Gas Tax Fund Projects
Annual Street Resurfacing 171,702 196,708 177,213 49,348 496,275
Prospect/Saratoga OBAG Improvement 544,825 - - - 544,825
Fruitvale Avenue Median 100,000 100,000
Arroyo de Arguello Storm Drain 70,000 (36,123) 33,878
Quito Road&Paseo Olivos Storm Drain 40,000 - - - 40,000
Total Gas Tax Fund Projects 926,527 160,585 177,213 49,348 - - 1,214,978
Total CIP Funds 3,126,307 (77,575) 190,084 281,587 1,873,345 41,000 4,789,574
30
ATTACHMENT r
CHANGE IN CASH BALANCE BY MONTH
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31
ATTACHMENT D
Local Agency Investment Fund
Quarterly Apportionment Rates
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
32
SARATOGA CITY COUNCIL
7956
MEETING DATE: February 4, 2015
DEPARTMENT: City Manager's Office
PREPARED BY: Crystal Bothelio, City Clerk
SUBJECT: Amended 2015 City Council Assignments
RECOMMENDED ACTION:
Approve resolution amending City Council Member assignments for 2015.
BACKGROUND:
At the December 17, 2014 City Council Meeting, the Council approved resolution 14-074
establishing Council Member assignments for the 2015 calendar year. Following adoption of the
assignments, staff was informed that the Cities Association of Santa Clara County—Legislative
Action Committee required a representative and alternate from the City of Saratoga. The
attached resolution amends the Council assignments to include the Legislative Action Committee
in the list of assignments and appoints a representative and alternate.
ATTACHMENTS:
Attachment A-Resolution Amending Council Member Assignments for 2015
Attachment B - Amended 2015 City Council Assignments
Attachment C -Resolution 14-074
33
RESOLUTION 15-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING COUNCIL MEMBER ASSIGNMENTS FOR 2015
WHEREAS, representatives from the City Council serve on various agencies and
committees; and
WHEREAS, the responsibility for representing the City Council should be shared by all
members; and
WHEREAS, the City Council annually reviews agency and committee assignments to
update and reassign members as needed; and
WHEREAS, the City Council adopted assignments for 2015 via Resolution 14-074; and
WHEREAS, this resolution amends the City Council assignments by adding the
following assignment:
Agency Assignments-Voting Council Member Alternate
Cities Association of Santa Clara County—Legislative Bernald Miller
Action Committee
NOW, THEREFORE, be it resolved that the City Council does hereby approve the amended
City Council agency assignments presented at the February4, 2015 City Council meeting,
attached to this resolution; and members of the Council hereby agree to their appointments
through December 2015 or until amended.
Attachments:
Exhibit A—Amended 2015 City Council Assignments
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 4th day of February 2015 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Howard A. Miller, Mayor
ATTEST:
DATE:
Crystal Bothelio, City Clerk
34
2015 SARATOGA CITY COUNCIL ASSIGNMENTS
Agency Assignments-Voting Council Member Alternate
Association of Bay Area Governments Bernald Kumar
Cities Association of Santa Clara County Miller Bernald
Cities Association of Santa Clara County—Legislative Action Bernald Miller
Committee
Cities Association of Santa Clara County—Selection Bernald Miller
Committee
Hakone Foundation Board Cappello N/A
Hakone Foundation Board & Executive Committee Lo N/A
KSAR Community Access TV Board Lo Bernald
Santa Clara County Expressway Plan 2040 Policy Advisory Kumar N/A
Board
Santa Clara County Housing and Community Development Cappello Kumar
(HCD) Council Committee
Santa Clara County Library Joint Powers Authority Lo Kumar
Santa Clara Valley Water District Commission Kumar Miller
Saratoga Area Senior Coordinating Council (SASCC) Cappello Kumar
Valley Transportation Authority (VTA) Policy Advisory Miller Kumar
Committee
West Valley Mayors and Managers Association Miller Cappello
West Valley Sanitation District Cappello Bernald
West Valley Solid Waste Management Joint Powers Miller Lo
Authority
Liaison Assignments-Non-Voting Council Member Alternate
Saratoga Chamber of Commerce& Destination Saratoga Kumar Lo
Saratoga Historical Foundation Bernald Lo
Saratoga Ministerial Association Kumar Miller
Saratoga Sister City Organization Bernald Cappello
Council Committee Assignments Council Member 2nd Council Member
Council Finance Committee Miller Cappello
Assignments by Outside Organizations Council Member
VTA Board West Valley Cities Alternate Miller
35
RHSOLUTION 14-074
A RHSCLUITICN CH THE CITM COUNCIL CP THE CITYI OF SARATOGA
APPCINTIING COUNCIL RHHRHSENTATIVIES TC AGENCIES
AND CC MMITTEES IIOR YEAR 11015
WHERHAS, rapresanlativas from thle Clity Council ;larva on vajious agencias and
committaas; and
WHERHAS, tha responsibiliq for rciprdscinling the City Claunail shauld be shamed Ey all
memit cros; and
WHEREAS, 1ha City Council annually reviaws agfarmy and committed assignments to
update and reassign mdmbers as neadod; and
WHERHA S, tho City Counail aonduol cid its racmgani2 ation on Dlecamit em 2, 1014 for the
2019 cal cindaii year; and
WHEREAS, on Dlecemitcir 3, 1014, Council Had ltici oppartunity Ila ad'lust 1Iha list of
committeas and was askdd to pravida input to the Mayors on cHanges to in6viduall assignments;
and
WHEREAS, tho M aN or has duly considcmdd input fiiom the mdmit ems aft the City Caumil
and has made the assignments sHawn in Exhibit A.
NC W, THHRHFORH, be it resolved that 1Iho City Clounc:il doas hlereby approva the Clity
Counail agfanay assiglnmants prascinled al thle Dlecamibar 17, 1014 Cit)) Council mcieting, att6ahed
to This reisollulion; mamibers oflthle Council hlereby agraa to lhdiii appoimlmicirits thrlouglh Doaamber
2019 ars until amdnddc; and 1hd City, Clemk is diveoted to post the Hair Politiaal Practices
Commissian Form 806 on the City website pursuarit to Califkimia Code of l Migulatians 187(1-11.5.
A flachmanl s:
Exhibit A- 2019 City Counail Agency acid Ccimm.ittae Assignments
36
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 17th day of December 2014 by the following Grote:
AYES: Mayor Howard A. Miller, Vice Mayor Manny Cappello, Council Member
Emily Lo, Mary-Lynne Bernald, Rishi Kumar
NOES: None
ABSENT: None
ABSTAIN: Nene
Howard A. Miller, Mayor
ATTEST;
(Av<,-9y( DATE:
Cry., 1 Bothelio, City Clerk
37
2015 SARATOGA CITY COUNCIL ASSIGNMENTS
Agency Assignments-"Voting Council Member Alternate
Association of Bay Area Governments Bernald Kumar
Cities Association of Santa Clara County Miller Bernald
Cities Association of Santa Clara County-Selection Bernald Miller
Committee
Hakone Foundation Board Cappello N/A
Hakone Foundation Board & Executive Committee Lo N/A
KSAR Community Access TV Board Lo Bernald
Santa Clara County Expressway Plan 2040 Policy Advisory Kumar N/A
Board
Santa Clara County Housing and Community Development Cappello Kumar
(HCD)Council Committee
Santa Clara County Library Joint Powers Authority Lo Kumar
Santa Clara Valley Water District Commission Kumar Miller
Saratoga Area Senior Coordinating Council(SASCC) Cappello Kumar
Valley Transportation Authority(VTA) Policy Advisory Miller Kumar
Committee
West Valley Mayors and Managers Association Miller Cappello
West Valley Sanitation District Cappello Bernald
West Valley Solid Waste Management Joint Powers Miller Lo
Authority
Liaison Assignments-Non-Voting Council Member Alternate
Saratoga Chamber of Commerce& Destination Saratoga Kumar Lo
Saratoga Historical Foundation Bernald Lo
Saratoga Ministerial Association Kumar Miller
Saratoga Sister City Organization Bernald Cappello
Council Committee Assignments Council Member 2nd Council Member
Council Finance Committee Miller Cappello
Assignments by Outside Organizations Council Member
VTA Board West Valley Cities Alternate Miller
38
Q� SRTp� AGENDA
SPECIAL MEETING
SARATOGA CITY COUNCIL
1956
FfltN�P FEBRUARY 41 2015
SPECIAL MEETING—7:15 P.M.—ADMINISTRATIVE CONFERENCE ROOM, CITY HALL, 13777
FRUITVALE AVENUE
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not
on this agenda. The law generally prohibits the council from discussing or taking action on such items. However,
the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff.
AGENDA TOPICS
1. Mid-Year Budget Review & Five Year Forecast
2. Roadway Conditions &Pavement Management
3. Fiscal Year 2015/16 Capital Budget
4. Budget Wrap Up
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City
Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City Website at www.sarato ag ca.us. Any materials distributed by
staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time
they are distributed to the City Council.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the
City Council was posted and available for public review on January 29, 2015 at the City of Saratoga, 13777
Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 29' day of January 2015 at Saratoga, California.
Crystal Bothelio, City Clerk
1