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HomeMy WebLinkAbout03-04-2015 City Council Agenda Packet ©E 5ARgq 09 AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL 4S� r�a!��� MARCH 4, 2015 SPECIAL MEETING—4:30 P.M.—ADMINISTRATIVE CONFERENCE ROOM, CITY HALL, 13777 FRUITVALE AVENUE ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three(3)minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COMMISSION INTERVIEWS—4:30 P.M. Time Name Commission Vacancies Incumbent 4:35 p.m. Sunil Ahu'a Planning 2 Terms Aril 1, 2015 -March 31,2019 No 4:45 p.m. Jeff Barco Planning 2 Terms (April 1,2015 -March 31,2019) No 4:55 p.m. Anandita Dutta Planning 2 Terms Aril 1,2015 -March 31,2019 No 5:05 p.m. Sean Patrick Halasz Planning 2 Terms (April 1, 2015 -March 31,2019) No 5:15 p.m. Joyce Hlava Planning 2 Terms(April 1,2015 -March 31,2019 No 5:25 p.m. Krishnaveni Meka Planning 2 Terms (April 1, 2015-March 31,2019 No 5:35 p.m. Renee Pa uier Planning 2 Terms (April 1, 2015 -March 31,2019) No 5:45 p.m. Philip Stu ak Planning 2 Terms (April 1,2015 -March 31,2019 No CALL JOINT MEETING TO ORDER—6:00 P.M. 1. Traffic Safety Commission Recommended Action: Informational Only ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,please contact the City Clerk at 4081868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 1 Certificate of Posting of Agenda: 1, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on February 26, 2015 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 26`h day of February 2015 at Saratoga, California. Crystal Bothelio, City Clerk 2 COMMISSION INTERVIEW SCHEDULE March 4, 2015 NOTE TO COUNCIL: The City is recruiting for 2 full terms on the Planning Commission that run from April 1, 2015 to March 31, 2019. The recruitment was opened in January 2015 and the application deadline was February 24, 2015 at 5:00 p.m. There are a total of 7 members on the Planning Commission. Applicant Recruitments: Applicants must be a resident and registered voter in the City of Saratoga, they are required to attend at least one meeting of the Commission they are applying for before Council interviews, and they must also submit a completed application form and supplemental questionnaire. Oath of Office: The Oath of Office ceremony for selected applicants is scheduled for the Regular Council Meeting on March 18, 2015 at 7:00 p.m. in the Civic Theater. Time Name Commission Vacancies Incumbent Meeting Attended Reg.Voter Comments 4:35 p.m. Sunil Ahuja Planning 2 Terms No 2/11/2015 Yes (4/1/2015—3/31/2019) 4:45 p.m. Jeff Barco Planning 2 Terms No 2005, 2006 Yes (4/1/2015—3/31/2019) 4:55 p.m. Anandita Dutta Planning 2 Terms No 2/11/2015 Yes (4/1/2015—3/31/2019) 5:05 p.m. Sean Patrick Halasz Planning 2 Terms No 1/14/2015, Yes (4/1/2015—3/31/2019) 2/11/2015 5:15 p.m. Joyce Hlava Planning 2 Terms No 2/11/2015 Yes (4/1/2015—3/31/2019) 5:25 p.m. Krishnaveni Meka Planning 2 Terms No 2004 Yes (4/1/2015—3/31/2019) 5:35 p.m. Renee Paquier Planning 2 Terms No 12/10/2014 Yes (4/1/2015—3/31/2019) 5:45 p.m. Philip Stupak Planning 2 Terms No 2/11/2015 Yes (4/1/2015—3/31/2019) PLANNING COMMISSION MEMBERSHIP & DUTIES CURRENT MEMBERSHIP Name Term Ending Eligible for Reappointment Vacant 3/31/15 N/A Pragati Grover 3/31/15 Yes Leonard Almalech 3/31/16 Yes Dede Smullen 3/31/17 Yes Tina Walia 3/31/17 Yes Colleen "Kookie" Fitzsimmons 3/31/18 Yes Wendy Chang 3/31/18 Yes CITY CODE 2-15.030 POWERS& DUTIES The Planning Commission is hereby designated as the planning agency of the City, as described in Section 65100 of the Government Code, and shall exercise the functions of a planning agency as prescribed in Section 65101 of the Government Code.The Planning Commission shall also exercise the powers and perform the duties conferred upon it by this Code and assigned to it from time to time by the City Council. GOVERNMENT CODE 65100 There is in each city and county a planning agency with the powers necessary to carry out the purposes of this title.The legislative body of each city and county shall by ordinance assign the functions of the planning agency to a planning department, one or more planning commissions, administrative bodies or hearing officers,the legislative body itself, or any combination thereof, as it deems appropriate and necessary. In the absence of an assignment, the legislative body shall carry out all the functions of the planning agency. GOVERNMENT CODE 65101 (a)The legislative body may create one or more planning commissions each of which shall report directly to the legislative body.The legislative body shall specify the membership of the commission or commissions. In any event, each planning commission shall consist of at least five members, all of whom shall act in the public interest. If it creates more than one planning commission,the legislative body shall prescribe the issues, responsibilities, or geographic jurisdiction assigned to each commission. If a development project affects the jurisdiction of more than one planning commission,the legislative body shall designate the commission which shall hear the entire development project. (b)Two or more legislative bodies may: (1) Create a joint area planning agency, planning commission, or advisory agency for all or prescribed portions of their cities or counties which shall exercise those powers and perform those duties under this title that the legislative bodies delegate to it. (2)Authorize their planning agencies, or any components of them,to meet jointly to coordinate their work, conduct studies, develop plans, hold hearings, or jointly exercise any power or perform any duty common to them. 2015 COMMISSION RECRUITMENT SCHEDULE Planning Commission Recruitment (2 terms) January 2015 Recruitment Announcement January 14, 2015 Commission Meeting January 28, 2015 Commission Meeting February 11, 2015 Commission Meeting February 24, 2015 Application Deadline February 25, 2015 Planning Commission Meeting March 4, 2015 Applicant Interviews March 18, 2015 Appointment & Oath of Office Youth Commission Recruitment (5 terms) February 2015 Recruitment Announcement March 10, 2015 Commission Meeting April 14, 2015 Commission Meeting May 12, 2015 Commission Meeting May 13, 2015 Application Deadline May 18, 2015 (Mon) Applicant Interviews June 3, 2015 Appointment & Oath of Office Library& Parks and Recreation Commission Recruitment (1 term each) June 2015 Recruitment Announcement June 25, 2015 Library Commission Meeting July 14, 2014 Parks & Recreation Commission Meeting August 26, 2015 Library Commission Meeting September 8, 2015 Parks & Recreation Commission Meeting September 9, 2015 Application Deadline September 16, 2015 Applicant Interviews October 7, 2015 Appointment & Oath of Office Heritage Preservation Commission &Traffic Safety Commission Recruitment (1 term for Heritage Preservation Commission, 3 terms for Traffic Safety Commission) September 2015 Recruitment Announcement September 8, 2015 Heritage Preservation Commission Meeting September 10, 2015 Traffic Safety Commission Meeting October 13, 2015 Heritage Preservation Commission Meeting November 10, 2015 Heritage Preservation Commission Meeting November 12, 2015 Traffic Safety Commission Meeting November 23, 2015 Application Deadline December 2, 2015 Applicant Interviews December 16, 2015 Appointment & Oath of Office TERMS ENDING IN 2015 Members on Term End Commissioner Commission Elig. for Reappointment Commission 3/31/15 Vacant Planning N/A 7 3/31/15 Pragati Grover Planning Yes 7 7/1/15 Maya Gupta Youth No 11 7/1/15 Allison Lin Youth No 11 7/1/15 Mihir Pandya Youth No 11 7/1/15 Summer Smith Youth No 11 7/1/15 Jeremy Wang Youth No 11 9/30/15 Jill Whitcomb Library Yes 5 9/30/15 Renee Paquier Parks and Recreation Yes 5 12/31/15 Marilyn Marchetti Heritage Preservation Yes 7 12/31/15 Ray Cosyn Traffic Safety Yes 7 12/31/15 Peggy Guichard Traffic Safety No 7 12/31/15 Elena Musselman Traffic Safety Yes 7 I I71� � � � Form III`Ifl^II`S'If FEB 2 d. 2015 J of SARq lO CITY OF SARATOGA \� G COMMISSION APPLICATION HY_-=-.-- The information on this application is considered public information and will be 'ssn qC/PORN`- P furnished to any requesting party. APPLICANTS MUST ATTEND COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: 2/22/2015 COMMISSION APPLYING FOR: Planning Commission MS./MRS./MR. Dr.Sunil Ahuja M.D. TELEPHONE: 408-867-3196 408-644-4401 HOME WORK EMAILADDRESS: ahujasu@yahoo.com ADDRESS: 19411 Burgundy Way Saratoga,CA 95070 YEAR YOU BECAME A SARATOGA RESIDENT: 2013 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? Yes ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? Yes ARE YOU ABLE TO ATTEND EVENING MEETINGS? Yes DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: 2/11/15 Page 1 BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE-AREAS Please attach additional sheets as needed. CURRENT OCCUPATION AND EMPLOYMENT HISTORY: I am currently a staff urologistat Kaiser San Jose. I have worked there since 2002. Priorto working at Kaiser I was active duty In the US Army stationed at Ft.Lewis Washington from 1998 to 2002. EDUCATIONAL BACKGROUND: Bachelors of Arts and Science,Bacteriology and Spanish,UC Davis 1987 Doctor of Medicine,Loyola University Stritch School of Medicine,Maywood,Illinois 1991 Internship in Surgery,Loyola University Medical Center,Maywood,Illinois 1991 to 1992 Residency in Urology,Tulane University,New Orleans,Louisiana 1992 to 1998 PLEASE LIST ALL OF THE PUBLIC AGENCY AND NON-PROFIT BOARDS OR COMMITTEES THAT YOU ARE CURRENTLY A MEMBER OF: I am currently active as an Assistant Scoutmaster for Troop 535 in Saratoga.The troop meets at St Andrews Church. I serve on the adult leaders council as well as the advisor for rank advancementfor the Scouts. I have been an active member of this troop since 2008. ADDITIONAL INFORMATION OR COMMENTS: REFERENCES: (Provide Name and Phone Number) 1. James Crotty 13861 Raven Court Saratoga,CA 95070408-8394006 2• Rama Shukla 19450 Burgundy Way Saratoga,CA 95070408-921-7324 3• EdcYee 20679 Reld Lane Saratoga,CA 95070408-6567357 PRINT NAME: Sunil AhuJa SIGNATURE: Sr Page 2 Print Form y o55AR,5T CITY OF SARATOGA PLANNING COMMISSION Supplemental Questionnaire Cq<IFORN�P Sunil Ahuja 2/2212015 Applicant Name: Date: Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in community activities,volunteer and civic organizations. Please see attached sheets forall answers. 2. What is it about this Commission that interests you? What qualities,experience,and expertise would you bring to the Commission? 3. How would you see your role as Commissioner when recommending policy and working with the Council? 4. Retaining the character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratoga residents.What steps do you think the City should take to achieve this important goal? 5. Should an applicant be allowed to build a new structure that maximizes the height and floor area allowed in the zoning district? 6. How do you feel about construction of two-story homes in single family neighborhoods? 7. How do you envision the Village being developed? 8. Do you consider the existing mix of permitted and conditional uses stated in our zoning code to be appropriate? Saratoga Planning Commission Supplemental application for Sunil Ahuja 2/22/15 1) Describe your involvement in community activities,volunteer and civic organizations. I have been very active in the Boy Scouts of America. I was an Eagle Scout and then when my son became of age I served as an adult leader for Cub scouts and am currently an Assistant Scoutmaster for Troop 535 in Saratoga.)have held this position for?years. With the scouts I have been very involved in Saratoga by doing biannual a-waste drives,service projects for local churches and organizations to planting flags on Veterans graves annually at the Madronia Cemetery every Memorial Day Weekend. I have also served as a Judge in Science Faire competitions and volunteered in various capacities at our kid's school. 2) What is it about this commission that interests you? What qualities,experience and expertise would you bring to the commission? I am interested in serving on the planning commission because I am concerned for the future of Saratoga. I have been a resident forjust over two years but have wanted to five here for many years.I have been a participant in the community with my son's scout troop for the last seven years and have seen how beautiful it is. When we bought our house it was with the intent of remodeling. I went in knowing there were rules to be followed and to that end I spent quite a few hours on the Saratoga city website researching rules for additions,arborist requirements,impervious coverage restrictions and the like. I visited the city offices a number of times to clarify any questions I had. Even though we had an experienced Saratoga designer,I felt I needed to know the rules as well. I spoke to Chris Riordan on a number of occasions and he was very involved in approving our plans. our experience was very positive and the staff at the city was very approachable and helpful in every step of the process. After going through the experience I feel I understand it and want to see that others have the same positive experience that I did. 3) How would you see your role as Commissioner when recommending policy ad working with the council? My role as commissioner would be to see that rules and guidelines are followed to the spirit of the law;that does leave certain issues open to interpretation.That would likely lead to changes in the rules but, I see the spirit of the rules allowing Saratoga to keep its rural flavor while still being close to the hustle and bustle of Silicon Valley. 4) Retaining the character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratoga residents.What steps do you think the City should take to achieve this important goal? Saratoga has an interesting problem. It is a beautiful rural enclave of expensive and desirable property. It does suffer from a shortage of retail space which,unfortunately leads to a lower tax base. We are also under pressure from the state to identify locations for high density housing. Although we are not required to build the housing,the currently identified sites all have commercial real estate potential as well. As seen at the council meeting I attended,there is concern for both loss of commercial space and sensitivity to high density housing in approval of the condo project of the West Valley Muslim Association property on Saratoga-Sunnyvale Road. To achieve this goal the commission should first and foremost encourage properties near the main thorough fares to incorporate as much commercial potential as possible. 5) Should an applicant be allowed to build a new structure that maximizes the height and floor area allowed in the zoning district? An applicant may by law build a property to maximum height and floor area by rules but the surrounding property and neighbors may need to have a say as well if the proposed property significantly changes the character of the neighborhood. In the fast changes that happen here, Saratoga's character needs to be maintained.I moved here for its existing character and feel it is my obligation to try and maintain that character while still moving the city forward in attracting more business and commercial enterprises. 6) How do you feel about construction of two-story homes in single family neighborhoods? Two story homes in single family neighborhoods have to be approached carefully.The properties will need to be in the same design and also maintain the privacy of the neighbors. Options also need to be reviewed such as maximizing square footage on the ground and even considering putting in a basement instead of putting on a second story. 7) How do you envision the Village being developed? I envision the Village being developed to encourage the demographic of young multi minority and older Saratoga residents to stay in the area and spend money locally. One great example is the new Village Burger Bar. It serves a simple food with an amazing customizable option.While not a unique concept it is unique for Saratoga. I have already been there twice.I spoke with the owner's husband who works at the Madronia Cemetery. He knew Saratoga needed a place like this. It has been packed both times I've been there. I hope it continues to stay busy to keep that busy corner alive.Saratoga needs another place like this.I spoke to my brother,also a Saratoga resident,with two young children. He thinks Saratoga needs a nice pizzeria. I know Florentines has pizza but,a nice sit down place may keep younger families in downtown. Live music has also been an issue due to noise but having a Jazz bistro that can keep the music inside may add a classy yet lucrative opportunity for Saratoga. 81 Da you cansider the cyisi irig mix of plemrr itieid anc-aanditiarial c seas stzitec in our zaning ciac ei to be aplp uciplriaie? Thea zonin@l of our city)goes allcm fcw ai%A is a variety of uses. It is nide is sere that it is well definied anc aplpleaus la be-v ery aplplropriatei i a allcm for 1 he c1l arzictur of Slaratoga lo carii inic ei inita tll ei futu re and Net respect its past. �y of SARq ro CITY OF SARATOGA �� �v Uu FEB 2 4 2015 COMMISSION APPLICATION BY The information on this application is considered public information and will be 1956 Cq/IFORN�P furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: y68. /9 20/S COMMISSION APPLYING FOR: MS./ MRS./MR. Ie6c 4942e o TELEPHONE: HOME /�09.-7yI. WORK %'1'B. B.rB. y166S- EMAILADDRESS: Je{W(. baron co..+a . /-tinj ca. ADDRESS: 20.5-,08 YEAR YOU BECAME A SARATOGA RESIDENT: �qy2 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? YC-S ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? YLS ARE YOU ABLE TO ATTEND EVENING MEETINGS? Y6�5 DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: FEB. 2S I Page 1 ) iff BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OFIIHESE AREAS FVease cittcicih ado itloriail sheet! as neieldeid. C L RF EIS T OCCL F.41ION AND EIV PLOYMENII HIS-RORY: /0vs1NESS 5-r&A75�6-1 C17000.4r — R02 eg,q� ee �yea/tTNE•eS 11coe -- piti0" 4n ) /2ESEA Heal - GeGN41 S ZooG _. 2e YCA*eis JE.wie PC /M.K - p"lllr6va oFr', weery (Ae"IALC-01) s�3 r fi A/�i�eE eV pa#t,— .QC✓er 4 P2 ci #v4Sw N #4 ZKEr' C-rr'r1l Ary d e: won eeG 7 writz+ S'TiS%/62 ?*RS, iM e t Aa eL -�u..v� C`n SF�� .!- ��'�/ E� rWS BDUCATIONAL BACKGROUND: • Fycaei T %<- Rn- &A an- u.G• F2/GGt e2y ./ ltilh AR 7IonI uiVDe 6AADuATC- $v$ir-,45At eCi ^AZONA r7(j)'F vw/vc- SfT-T F LEASE LIS-1 A LI! OF THE PUBLIC AC ENCY A N E N ON-PRCIRI-I BOARDS CIR COMMITTEES THAT VIGIL ARE (U RRENTEY A MEMBER OF: ADIDITICINAU INFORMATION OR COM M ENTS: 06ay si"4 e, ih T6;Gu:S r I- �v6 irr�S �fe�►ea�Grf id./ DFShcCrr.r yA"-e k,i re! r'LA j�0e..T' AIs Fiitsr- RL6n4'l1— .5 .-Iz2es" . LIE I- 44^epeof .¢$doe. De:Sfe--/ pE,� 16NES r 8unt.r' �,qS ��� /-tv sv ,N 1'RKsts'b6-/,► • 1jAt7r&4F7 Oe�S/EN t .A rte H rrc-r REREFIENCES: 1113rovide Name and.Fhene-Now4u) � �`il ��'s Get-- _ 31. _ Jc �,� .� eaK � ra 2Ec- s — jree< de„ Si�d le- 2. 1341= ,.) 6►-?r,d, ndo l/ C Yo Noo . ea:,-, 3. G 1.1'mc— S 4 /•-1 w A — CIG r t 5 4�l G 9 rtieR" PRIN11 NAM E: SIG NATURE: -- - r RaEla 2 1 y°`5A"qT CITY OF SARATOGA PLANNING COMMISSION g4fpRH P Supplemental Questionnaire Applicant Name: Date: Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in community activities,volunteer and civic organizations. 2. What is it about this Commission that interests you? What qualities, experience, and expertise would you bring to the Commission? 3. How would you see your role as Commissioner when recommending policy and working with the Council? 4. Retaining the character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratoga residents. What steps do you think the City should take to achieve this important goal? 5. Should an applicant be allowed to build a new structure that maximizes the height and floor area allowed in the zoning district? 6. How do you feel about construction of two-story homes in single family neighborhoods? 7. How do you envision the Village being developed? B. Do you consider the existing mix of permitted and conditional uses stated in our zoning code to be appropriate? JefflBlarcci -- Appliciaint City of Sairallogia Planning Coimmissicin Slupplemenlal Questionnaiin February 24, 21015 1. Dcis c vibe yciur inmcilviemena in c oimmun ity ac tiviities,uoilunllecin and cimic cirglan ization!. Hed cis tnian Safatyj Ca-mEirniber of task forcia ]cid by John ChEirbona, Director of Pt blia Works and Say alaga Union School District Maine Weiss, SuflerinlEindent flaratoga Union Schoal District. BIEiprEisented neighr orhoad (IEilEiatecl by neighbors; riEiair Saratoga Elementary. 'laisk For as ClbiecitivEi: - Hva]L ate and definEi traffics safely sty alEiglies and specific tactics to miitiHalEl pEidestrian (adult and ahilc ren; safety issues present in anc around %ratapla H1amiEmtary School dui ing peak school per iced% AEisults: Multi-month (9; ciamimitmient prodLICEid working document defining rEiaarnimenclations to imrlravEi safety and rnamagemEint of traffic flava in/around the Jahoal. Many of the raciomimiEindations rEiquinEid City and/or School be dget- so list of pnicrritiEis ware Eistar IishEic, and a few im plEimented (IEixamiplEi, f1edesti ian traffic guands). The othEir recommenc ations remain "open" llor implEirriEintalion. Highway 85 Empans icin Co-miEimiben of QitiaEin group to Ewa1C ate and work witl City to unc Emstarid issues ssc grounding propasac VTA plan to expand highway 85 (North)%utf) by ac ding additional lanes and modifying ciunrent carpool lana as "fee-based" tnaffic lana. Citi2Eiri Objectives: Unc enstarid issues. CitiaEin group took a po�iil ion that the City has not adequately Etc uaal Eid themsEilvEis nor tf El Cit izens of Saratoga re: Highway 8E expansion. IdEiritify curnEint and futr:re issues that ai Ei i a]Eivaint for the (lily of&irataga thal halVEI meaningful cluality of life implications. Proactively assist niiembEirs olllhe City Qouncil la definEi strategies that are consistent with City of Saratoga values and quality of lifa prinairIlEis. 11 REisults: EffEialiMEily established Citizen warking group to support Eiach of thEi abave objeciliuEis. Croup has EiffEictiMely established list of concet ns with thEi City, SLIUa than,tt e City is better flraflarecl to rEiprEISEirit Citizens. The warkingl relatianship witf tl�El City Cauriail is origoing--and beliEif is, alignmiant witH the CilM is impioviing. Tll e Citizen Croup has imiplementEid outreach that aacelEirates knowledge of issues and ctEiatEis a "aorrimion platform" witf riEiighboring citiEis, inclUdingl Cupertino, Monte Sereno, and Ilas Clatos. Me Citizen Croup aomimiuniaatiori stt aa1 Eig y HEilfls ensurEi thEi MTA and affiliatEid organizations to clearly under stand the CitiaEins positions. Mectirigs with senior afficials of the City, San 1I0sE1, VTA, Caltrams eta., Eiducational and bEinEificial to Sar alagans. Komina Avenue Project Neighborhood leadEir far an initiative that addressed f lighl Eid home an the corner of Clak HtreEil and Homiinaa Avenue. RegUired acitiuEi naighborHoad involvemient and engagEiment to carr eat thEi pt oblem and turn ai riegativEi in to a positivEi for the neighborhaad, thEi neighboring school, and the (lity. Clbjeativies: Convince l omeownEir of the blightEid property to dEisign and build a nEIW horrEi that would be a"sHavuaase home" for the historic Gak Street. Allso, serve as a "beacon" homiEi for Komina Ave,Allaha, and trickery nEiigl�borhaod. Results: Led neighborhood initiative to Eirist;it El the abavEi objEictime was achieved. ProjEict IEiquitEid gaini rig alignmEirit and aamimitmenl by the Cil y, the Neighbars, and the Homieavuner, that ll is project meritad special attention. HecurEid the largEist neighf othoac petition (via door to daor) of any iriitiatimEi in thEi CiIN, acaarding 1he City (louriciil rnEimibar Jill Huriter. 'lhougf the issue was conlEintious at times, the (Iity (lPlanning' convinced the hornaawner to miodifyj (signifiaanllyl; tl�e first design (FtEinch (IhlAteaLl stylEi: and redesign thEi properly to a style mare suitable and corisistEint with thEi hlisl ar is CA Str Wet home% The home was built---and today sarvies as an icleail example of haw tHEi City, Planning, Neigf bors—and HomEiownet, can work collaf or ail Mily to Einhanae Sat atoga's unique serISEi of place and beauty in thEi South Bay. 2 a.WHa11 is is ablout this Commission tHall intEir estls you? What y ualiilies, Eixperkiniae, and Eixg er>dise would you Hringl to the (lommission? Saratoga has dEifinEid a quality-of--life standard that requires active managemerit and leader ship by the City. `Ilhe Comrnissicn is charged witt the r Eisflonsibility to lead and manage initiatives and regulations that protect, prEisierve, and ent anaEi specific aspects of quaility-of-life issues that have mnaterial impaict and influence cm tt e citizens of tl-is comimiuniq—Sar ail oga. `Ilhis sflecific chat ter appeals 1 a me. The ED per ierice I would t ring to the Corimnissicn: • Multi-dEicaide resiidEint of Saratoga. • Ilarerit of three children who atten6EO Sarataga schooki.• K-112. • My wife is airs elementary teacher at Foothill - 1E years. • 10-year t wiiness career -Apple, SC 1, and Micirasaft. ManagemEirit. • 15-years, (IECI/Managing ❑irectoi of Harcio Ilartners and Unius Summit Ina. • Led community iniliative:i that dealt wilt physical proper ty, traffic, and safety iri/arid arciuncl sahoals of Saratoga. • A cited as geriEirail conte aatar, for an extensive remodEil and additian, to aur harr e in Saratoga. Effe's t ow 1 cauld help the Comm is:iicm. I. HEi a full rr.nEimiber of the planning learn. Willing to dig in &learn. 1. Bring forward my busiriess and interpersonal skills to the rolEi. 1. HEi acitian-ariented and salLiticros-driven. 4. Er phasi2 Ei :itrcmg callabaration and inclusive philosophy. E. Leverage ry professianal, ethical and personal intEigrity to tt El r ale. 3. How would ylou see ylour role as(ommissiainer when neeommendingl policy) avid worl4ingl witgH 11he (ouncil A Twofold. First, the (lomrr i:isioner Has ai IEIVEII of knowledge and topic EiNrjffti;ie, spaaifia to floliay---and as such, it is essential 1a provide accurate and consistent irifarmation to Council. Second, this rale is to ser ve tt El Cauncil and support them in their understanding of the subjciat. 1 sea the Cormiissicmer, as Having ari edU(Iated opinion-.--thEireforEi, should be prapar End to state this viEiw clearly wHeri required. 3 4. Retraining the (Mar actler of the C RM in Me m id sil o1 growin g m etlropol itdan region is a goal of g reall importance to Sanaloga residents. Whall Aeglsi do yoiu Mink the City sHould VaRe to acHievie this imp onttlanttl goal? T1hEi City sr ould be ablEi to aitiaulatEi the ahailIen€IEisi and opportunities aonfro riting the City and addrEiss EUch one Wth sirloci fie strategy and consider Eid approach. As a rriembEir of the aammunity, 11 da nat rEiaaill having l een aisikEid thEi question, what are my intEiresl s and priorities oil a mem[Eir of tHisi aammunity? It seerns ari appartunity far the City to aaaasianally ask tl is quesition, formally- to ascertain if d Ei City IeadEirs are, in fact, aligned wit] the community. For example,what shauld Il Ei danE1 aiboLI the VillagEi? In addition to the abovE1, thEi City should bEi aiativEily aarrimunicating to the communily vial its website and special sessions. I don't think it isi unreasanablEi for 117Ei City da this Ewery aauljlE1 of years. Hosting ai "listening session" - and ensuring its well-pub]iciaEicl prior, is a wandEirful apportLmity to draw from the talents of this community while gaining clarity and faaus on the key issues. 5. Shleiuld an ap plicant He allowed to bu ild a neva sttlr ucture Mat maximiaesi Me height]and floor area allowed in the zoining district? All situations are conditional on the speciifia aontaNt. Mere should bEi a aertain consistency in this definition, but its reaisanable to aissumEi, eaal situation that this requiremEint is appliec, is gaing to be unique.Tlhu% it is logical to EiNplorEl and Linder�itand tI Ei context befor Ei final] dEldsians al Ei agraad upan. 6. How do Mou feel allciull construction of two-sllorM homes in a single-family neighborhood? Assuming the neighborhoad is single level harries, tI en - it shOUld be al]awEid given as long as riEii€Ihbors approvE1 and hEiight profused mEiEit city requirements. As"1r question number 5, eacH sitUaitian is different - and requirEis some degreEi of flex. HawevER, I do think thEi City needs to maintain a sinaE1 of "la8ic"with 1EIgard to I uilding twa-story hames....in other words, is tHEi proflosed home "r easonable" within tHEi sf eaiffici context of the neighl:orhooc. I'd want to avoid WI-at happEined in Willow Clen -with M c M ansians destroying the intagrit_M of beautifUl traditional cottagEi hames. This needs to bEi managed aarE1ful;y -and fairly. 7. How do Moui enviisicin tyle Villag a being develciped? Since l live a I:lacb fr am the Village, this is a question I have disciussed with nEiighbors since moving to Saratoga. 1 behEive tHEi Saratoga downtown has beEiri on lifEi sLipport sincE1 we rr oved hEire in 1 1911. A ppropr iate simiall town shops, such as tl Ei grocery starEi, hardware sitore, of drug stare - as iridepEindant aperators are 4 forced ClUt baciaLisEi they cannot compete with rEitaiil chains tf at are a faw miles from thEi Villa€IEl. Unfortunately,tf is dynamic altEirs thEi Villa€IEi - to rEisidEints who live n0arby or prefer to buy fram a local owner vs. box storEi. The Village has a fundamiental ehallenglEi - which is, its overall siaEi limits the rEivEinuEi pot Eintial for small business ownors. The trallfio m etrics dan'l pencil oLit. Second, if it WEire to expand,thEi Village lacks pf ysical space to aceam modatEi aul o and truck trallfio flava, parking), etc. GNEin tl-esE1 W.9trietioris,thane are miodEils that could work and WOUld gain sLipflort ollif e (IommLinity. Start smiall - or€lanically (small c1),and avoid thEi percEifltian that DEMBLOAMENT is going to change tho entire Village---overnight. A Vision for 1f e Village 11. Start by cirEiating a small graufl oil City leadars, eomimuriily 10aders, financial advisors, etc. la builcl a task for eEL Address systEimiic issues that historically, has b0ffi pressLire points for grawth within thEi city. 2.Articulate the vision as an irieremEintal enhancemEirit to the 4lillagle, tl-e "f Eitwoon the banks" property (11 hat failed to gain support a faw years prior). Find a small retail grocery chain (in6epEindent owrier) that knows hove to mainage a "micro" traffic store. Build the "center" around this retail oamponenl...with a thEirrie (1possibly,wiriery tasting roamis). I do personally enc oma a mixed use - commer eial/rusidEintial apflroaeh - as it providEis aoonornic and tax uflsidEi for thEi City and dEiveloper. 3. Gain Ripporl of the N ai€Ir bors and Local Community. Formal survey. 2/3 MUSt support. llmpartaint to builcl, Eiairly, a micro-oomimuniq supportirig tl-e visian. 4. ❑uilinEi thEi Plan. Submiit the plan; gain support of 10aders and community. 5. With quippart, recruit investor/developer. 6. Execute. This is a woefully short summary- bul suffieE1 to say, most it ings can be aehiEivEid if City 10ac&s, and Citizen C roLip---(if ganim with purpose and clarily to make this projecil happeri. 8. Do Moa consM er the existing)rnix of permiiitted and conditional uisiesi sitaitee in our zoning)cede to He ap prcpriate? (IhaptEir 115 - Zoning AEigulations. 21111 pages. Multiple suctions. 5 Saratoga is 1E 0 years old and has suaeEissfullyl morphed througl multiple name changes and minor and major events during this per iod. It has, by and large, miaintainE16 iUelf quite well --- as a sEirnii-1Ura] eomirriunity in the heart of the most dynamic growth driven geographies iri tl-El UriitE16 Steil EN. People mave la Saratoga I Eieause of its qualitM of life- its people, the quaint V11age,the Ilii rary C rchar cl corner, the exceptional sehook, and riar row roads wish no streetlights. Aor 15CI Maars-there has been clear intent bM CitM leadEirs to preserve this 'ewel riEistled against the hills. Sa - 6o 1 aonsidEir the existing mix of permitted and aonc4lional Lases state in the waning code to be appropriate? Aram what I've seen sinciEi living iri Saratoga --- F6 say, with orily a few exceptions,YES. 11he caning laws acknowledge m arty differ ant needs/wants. Appears to rr.ia-tl-e Ci 1 y is managing quit El wEil l tl e qualityl-af•life exgleetatians ofthi;i ciommunitM. 6 `\,,l of SARgr CITY OF SARATOGA COMMISSION APPLICATION�J�f FEB 24 2015 By The information on this application is considered public information and wi e 956 Cg<IFORN�P furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: Til ,1f 5 COMMISSION APPLYING FOR: 9�P1vJ IU Csy CO MM.1vL j�S /•D AJ _MS:j-MRS./,1R- TELEPHONE: HOME 1+'— W6RK +08 - 621 - 1+ 3 EMAIL ADDRESS: ADDRESS: )O3 YEAR YOU BECAME A SARATOGA RESIDENT: ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? ez ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? 1� ARE YOU ABLE TO ATTEND EVENING MEETINGS? y DATE OF COMMISSION MEETING YOU ATTENDED c l Page 1 d. . ___. BRIENEY DESCRIBE YOUR INVOEVBMEINII IN EACH OF 11HESE!AIREM CLRRENTOCCLPP1ION AINC EMRLOYMEN11 HISTCIRY: tcl Ii--Ka c.,9, MQlt Pte.- L"�' L °�M�C C> S� �G 1�t.Ltt@•^ O V EIDUCAITIONAII BACKGROUN 11: RLEASE LISIII ALL OF THE PUBLIC AIGENCY AINC NCIN-RROFlll BOARDS CIR COIV(MITTE ES THATIYCIL ARE CU RF EN TLY AI ME IV BER OF: N ems' ADDIITIONAL INKIRMATICIN OR C CIN N ENTS: REF EIRE N CES: (Pro%Ide N€rr a ar d F F one N umber) 1. 1 �� _ �2- q, - 82212 3. PRINT NAIIV E: �" �U SIC NAITUREI: ----� Rage 2 } ----- y of SARgT CITY OF SARATOGA PL NING COMMISSION Cq UFp0.N�P Supplemental Questionnaire Applicant Name: Date: Please print or type yc answers to a following questions and submit with your completed Commission application. You ma submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in community activities,volunteer and civic organizations. 2. What is it about this Commission that interests you? What qualities, experience, and expertise would you bring to the Commission? 3. How would you see your role as Commissioner when recommending policy and working with the Council? 4. Retaining the character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratoga residents. What steps do you think the City should take to achieve this important goal? 5. Should an applicant be allowed to build a new structure that maximizes the height and floor area allowed in the zoning district? 6. How do you feel about construction of two-story homes in single family neighborhoods? 7. How do you envision the Village being developed? S. Do you consider the existing mix of permitted and conditional uses stated in our zoning code to be appropriate? CITY OR SAIRATCIGIA PLAIMING COMMIISUON Suppleuner,fa/Quesitk it r muse Name-•-Arardila gutta [late --.- ;/23/15 1. Eleserita yciL r irvolvemierit in commu pity activities,volunteen aria civics organizations. Acis K a parent of a Boy SCICIIL t. Head Room Flarent ion the N ids in Blemaril ary 9cl-aal. Valunteer for sev oral activitiEis iri EIE mentary, M iddlEi and High 9choal. Lead Rarent for CIL t Volleyt all, high Scl ool Vallayball, Cross Couritny and 1 rank. 2. What is it about this Clom mission that interests you? What qualities, EiNpenieriee, grid expertise woulc you k ring to the Commission? Th a commission plansi on the future c evelopment of th E city-L se of i h E CIL rrent lana and give specific reaommEiric ations on cil y plami. 9airill a plant of the fL 1 L re growth and ehanlle while trylirill to maintain thEi current h E ritage ant charm a1 the city -is what iritenEists me tF E most. Asa CIL IIIIE rli resit E r 1 who Alar s to stay and rel ire in th is area, I have a plaiisonaI VEISItE C irtanast in ils futL ria devEdopment and progress. My ENperierioe in finance h E Ipsi me analyse a sitLation in a%aryl lrlraetieaI aria logical mannan wil hout gettin8 ovEir emotional aboLt a SPIEcific torlici. I havE often seen th ai a compramise can k a reach Esc WE Ein national II-inking is apriliec to a problem ... 1 How woL Ic you see your role as Commissioner when recomm ending policy aria wonkirq wil h the Council? CE anoe isi inevitable- bLt m aintainin8 the essence of a project on a riei8h k orhaac isi EMiaritial to contiriu al ion of trac ition. 9anato8a h as a c istinet charism a WE ieh attracted ou r family tai Mettle in here- and I woulc IiNa that retairiec ass mLch asi possit IE withir the panameters aria gL idelinesi of L rban develoklm E rii arnc the predictable 8nawth every)city has to 8a throL 8h -•as time goE s by aria poIZlL lation expan&. 4. Retaining th E ch anacter of the City in th El m idst of a gnawir @ metropolitan region is a goal of great imrlartaricE to SairaituEla resit E rats. What steps do you thirik th E City shoL Id take 1 o achiE ve 1 h is impontarit goal? The city shoL Ic take stens to retain th a in[Eirent es516ncE and spirit of th a eily.Th E gL is eliriEis show IC consic er tI-a steps which are in eombiriatior of growth but also has a beneficial imirlaet ar its residents, homeowners aria busiinesis owriE rs. Neightorh ood dEvelopment shoulc be canisidEired in con,ju nation to the city and its SL rrou riding area- as everyli h ing has an L Itimate c om ino effect. Rage 11 of 2 S. %oulc an applicarii be aIlowec to build anew stricture that maximizes the height aric floor area allowec in 111 e zaning c istrict? This sl-aL Id k e decided aflen carefu I consideration al tH a lavation of tr a property and its irr pact on tF e (IL rrerii nei@ h k arhood. Alsa, aesi h otic appeal in line with the SL rroundina area sl-CIL Id be taken iris a account. 6. Haw c a }ac feel at out const rc ation of two-story)h am as in single farr ily neigh borhooc s? It is probably best to Neap zin aklen rr ind on 1 r is—it is possible to acN ieve a goal bN think iriE outside 11he boy. 7. Haw da N CIL envision 111 e�illage k airia develapEic? 9ara11oga VillaE a has its own aharrr —be 1 I a rr SL NO e%Eiryi h ink aan be irr rpio%ac a pon. WEi do r a�e a rather lim ii Etc cr oi(IEi, k L t rri ost people like tha11 as tF at reduces tr El trafIlia flow. Som e rr are spEiaialty stones ar rEistaurants rr ay ac to making it rrarEi attractive. With more information on the curnarit e)istiria%illagEi, I am sure sorr a is gas sari be k rainstorm ed about wH al sari be chanigec wF ile rEitaining 1 r El olc world ah arms of the village. 8. qo N au cansic er the existing m it al KlEirrr itted aric condii ional c ses stated in of n zoning code to be appropriate? Tr El cr aracter of 11-e city of SaratoE a is such 1 r at it seem s, as al 1 oday;su ah a rr ix is regL ired to rr aintain th Ei basic essential essencEi of the city's henitaae and gull L rEi. Rage 2 of 21 y /+�Ir CITY OF SARATOGA FEB z4 2015 COMMISSION APPLICATION B The information on this application is considered public information and will be (IgC/F11 ORN�P furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: 2/17/15 COMMISSION APPLYING FOR: Planning Commission MS./ MRS./MR. Mr. Sean Patrick Halasz TELEPHONE: 415-424-1534 415-424-1534 HOME WORK EMAILADDRESS: Sean.halasz9gmail.com 14861 Three Oaks Ct ADDRESS: Saratoga,CA95070 YEAR YOU BECAME A SARATOGA RESIDENT: March 2014 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? Yes ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? Yes ARE YOU ABLE TO ATTEND EVENING MEETINGS? Yes DATE OF COMMISSION MEETING YOU ATTENDED/WILLATTEND PRIOR TO INTERVIEW: 1/14 and 2/11 _. ._..- —-- -_ _-{ Page l )._ BRIERLN C E SICRIBE YOUR INUCIUVEME NT IN EACH OR THESE AREAS Alease attad aeditional sihaats as nEiEded. CURRENT OCCUPATION AN DI 8MPLOYMEINIIHISTORY: Since mewing to Saraloga I have startec wouking iri Hame Staging witt DaILE so Dleoigns of Mounlairi View befcuiEi That l was a Visu al N eralr andiseu H iih J.Crem 11rom 1 e)20CIE lo GA12014 aric bellore ttl al>I was a u iSL al Mexharic isierl v►ilh Clan Inc foam 46/99 to(190](15. BDUCAIIIONAL BACKGROUND: St Edwaud High Satool, LaWEmooc OH alass all 94 ,atri Cauroll Uniiveusity, University HW OH majaued in Inteuiari Design FIIJ EIASE LI511T ALL OF IIHE PUBLIC AIC BNCY AND NON-RROFIT BOARDS OR COMMIT-1005 THAT YOU ARO C U RRENTUY A MEMBER OR: MElmber oll the P iict iieciural Committee for my HOA Tt me Oaks Ot ADOIIIIONAL INFORIVATION CIR COMMBNT�: Af1Em attending tea meelings and a site visit I telieve ttat rr y ialenits in deoign will to a grEiat additian lo tt a comm ission as wEdl as t Bing a r art o'I anc sieuvirig it a aomrr unify tt at I love. R8fl8RENC K: jFLnovidE Narr a aric Pf one Numbeii) 1. Pragaii Graveu z C18-506 272-1 2 Donria FlaislEry 408-41(1-5552 3 C t i islopher LeEi 21 E-4 06-78EI5 PRINT NAM E: SEian PatuicH Halasz SIC NATURE: - Page 2 of SARgToc9 CTM Q F SARA TO GA PLANNING COMMISSION 1936 /FOR Supplemental Questionnaire CgC Slean Halasa 2/17/16 Applicant Nan-Ei: DatEi: HleasEi paint or typle your answers to the fallowing questioris and suk mit with youu carr pletlec Comrr ission application. You rr ay SL brr it ac ditiorial sh E1E1ts 10 complete you r arises Eirs. Commissioners s9ek ing reappointmEiril ma} aniswer qL estions in a rr arineii that reflects ya L r EixpEiriences and objectives as a Commission memter. 1. Describe yon r irivolvem erii in community aetiv itiEis, v ole nteer and civ ie oglanizatic ns. OriEi oll the neasons that we chase garataga was the sense a1 cornmL riity il-at we werEi laekirig in Sian Rrancisco. I grew u Kl in Communiity very much like Saratoga anc uric ersiarid whai makes ii special, iri il-e year we have beEiri hone I have attendec aetiviliEis suel- as the Bollywood event in :I. W[Eit is it at shut ihs Carr rr issiari th al"irite 116sts}60 '\A[of cli,alities, Ebb pEiriEirME1, and expert isE1 wog Id y ou k riapp to the Commission? As I hav a staiec I IOVEI Slanathga and ihink being a slant o0 this comrnissicri wou Ic be an exeellEirit way to maintain anc preserve the aharaeien of Slauatocla while working with iridivic uals aric c evelopEws to bring appronriaie ah ancle is our city. I h ave a c Eidnee in iriterior design aric a 3. How wou Id'}ou see your r IE'1 as Commiissiorier W' h'6ri reeomimenc iri€l policy anc work ing w ith i N e Council? As an advisony boc y ii i,-:i il-e commission's resplonsibility io erifcwce anc intEwprei the policy set lorih k y the city cau riail. If il-e corrimi.ision realizes il-at il-ene is a neEic for a change in claliey it also their nesplonsihiliiy to bring the recomrnencationsio the City Claunail and work iogeiher io 4. Retaining the (il araei Eir of thEi City in the mic st of a klrowing m0tropalitari nEiklion is a goal of Elreati importance to 9arato€la residenlN. W h at sllEips do you III ink the City should Wke do achiEive this irrigortant Mala e Ci y sou ricrl art plari ing acm Rall rieec io v%ark tageth en io come u FI v%iih larig term plan,-:i for develarlMorit and gnoH ih thai maintain the ch araClEm of Slarataga. llh Ery shoulc also scdicit th a citaeris' irinui ori whai kind of charige they wani tc see in Slaraioga. The corrimunHy will be more 9. MOL Id ari applicarii be allow Etc to build a rievti strL atL re that maxim izes th Ei height) anc floor area allowEid in tF a zoning c isti iutil The building guidelines in place ane 1:118 prac uCi cd much wank k y the planning departmerii anc plarining commi.ision, I know that ihey V%EIIie jest updated Iasi year so tllEiy ane ari pcirii with currerit truildirig tiierics. However jusi following the black aric whiie nurrit:Ems of il-e quiceline is riot 6. How do you MEN aboull constiructiori cf two story'horriEis in sirFElle fiarnilV rieigft orhoc ds? I liv a ini a Na stoq h arriEi on a stnaet wish 9 oil-or single starry l-omas sci I tl-irik I am bia.ied in ariswEriirig ihi,i question obvial.sly I am Kpio iwo siony homes. I do helievEi that it is importarii il-at they carrirIlEimerii thein su nrouric Ings and ac d io the oveuall ch aracier o l Slanaiaga. a. How do you Einvision th Ei Village t Eiing developed? What is most important about ariy ceVolapmeni is that it presenvEis and aoMpIlernEirits il-e character of the village. We neec is coniiriu a io focus ori ail race irig h u sine.ise.i that are CL iuiently missing from the village such as a market.As il-e h giant 011 Sanaiaga 1110 village nieec s io to t Ei a EI. 110 yoc consider ft Ei existirikl mix of permiitltec anc condillional uses stallec in oc r zonin fl code 1 o k Ei appropriate? ihink il-a aim of our zoning (11011C El is io pneaEmve the Characier of ouii piiimarily resicenitial ciiy. The perrnittec aric cariditicnal u.ies have so fan k EiEiri v Eery su cceasft I in aceamplisl-irig il-is goal vt h ile alloA iris) ocher dev Edcclrrierit oth En iheni resic Eiritial to l-apperi, for example th El eariditiorial use lean Halasz Manning Corr mission 1. C ne of Re reasons that we chose Sanaioga was the sense of aomrn unity It at we weiie lacking in Sari Francisco. I grew up in community very mL ch like Sanaloga and unc erstand wt at makes ii skleaial, in It e year we have bE en t erE I have atiendec activities sunt as it a Bollywood E vena in the villagE and tt e Cr ristrnias Tree lighiirig everii. I am also a memker of the Archiiectural ComimiitieE on ouii street ThrEe Caks Ct. 2. As I have stated I love claraloga and think being a dart of it is comimission would bE an excellent way to maintain and klrEserve the character oil Saratoga while working wish individuals and developers to biting appropriate change to our city. I have a degliee in intEnioii design and a passion fon all things aesttetic, bolt ane qualities chat will sEirvE rre well as a part of ihE ccimmission. 3. Als an advisory kody ii is the ccmimiission's responsibility to eriilorce and iriierpnet the policy set ill ky the city council. til the commission realizes that there is a need fon a at arige in policy it also the it respcinsibility to bring the recommendations to the City Council and work tcclether lot rEviEw It change. 4. The city Coy ncil and planning comimission neEd Io wcirk logelher to come up with long term plans ilor development and growit that mairilain It a character cdl Saratoga. They stould also solicit the CitizEris' inpLI on what kinc of change they want io seE in Saratoga. The community will be more suppcmlive of changlE they have helped shape. 5. The building guidelines in place ane tt a piiodL Ci oil much work k y It a plarining deparimenl and planning commission, I know chat they were just updated Iasi year so they are on point with CL rrent building) mends. F owever just following Re blaak and wt ite numbers of tt a gL ideline is not always appnoipriate, each case must be evaluated fou its MASS and BULK in relation tci its lost and surrOL ndings. Ila irniporiant to look at each prcijEat this way kecause it will ensure mairilaining it charaaler oil Saratoga whict St cis Id always k e the aim of the planning) comrniission. 6. 1 live in a Iwo story homie on a strEei with 5 other single story homies so I think I ami biasec in answering) this question obvioLsly I am pros two story tomies. I do believe that it is imipodaril that 1hEy corniplement It eir 9L rrounc ings and add Io It a civerall characteu oil Saualoiga. 7. "hat is mcisl important abort any developmieril is that it preserves and complemerils the cil-aiiacler oil the %illage. We need io ciontinue to focius on alinacling businesses that are cuniently rr issing fromi the village such as a rriarkel. As the heart of Saratoga the village needs ici to be a vibrant ceslinai ion fcn all of ii'Ei citizens which will ten prokide the fool trafilic for businesses to be succEissilul. El. I ll ink thEi aim of ouii zoning coc a is to preseiive if a &araciler of ouii piiirriarily iiesidential city. The perrriitted and cionc itional uses have so fan been very succiessful in acicomiplishing this gc al w hile allow ing other de%eloprrienl off•en then residential tc f appen, for example thEi cionditional ase permits that f ave helpEid %H I developrrieini in the villaCIEi- y of SAf� , CITY OF SARATOGA IffFEB COMMISSION APPLICATION 10 2015] BY The information on this application is considered public information and will be C4( v RNP furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: 211/2015 COMMISSION APPLYING FOR: Planning Commission MS./MRS./MR. Joyce Hlava 408-867-6654 408-391-3511 TELEPHONE: HOME WORK EMAILADDRESS: jhlavaogden@comcast.net 14662 Springer Ave. Saratoga, CA 95070 ADDRESS: YEAR YOU BECAME A SARATOGA RESIDENT: 1976-2002, 2005-present ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? Yes ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? Yes ARE YOU ABLE TO ATTEND EVENING MEETINGS? Yes DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: Feb Mtgs. BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS Please attach additional sheets as needed. CURRENT OCCUPATION AND EMPLOYMENT HISTORY: Currently Retired: 2000-2003 Consultant/web,management Maxtor Corp; 1997-1999 President,Cardinal Services Corp (div. of Stanford Fed'I Credit Union); 1995-1997 President, RJEJnc. 1989-96 Regional Manager,Community Marketing, Browning Ferris Inc. City Council Saratoga 1984-88; Mayor 1986-87;Saratoga Planning Commission 1982-04,2006-2014 EDUCATIONAL BACKGROUND: BA, Political Science University of Michigan Public Administration courses George Washington University PLEASE LIST ALL OF THE PUBLIC AGENCY AND NON-PROFIT BOARDS OR COMMITTEES THAT YOU ARE CURRENTLY A MEM BER OF: President,Saratoga Foothill Club; Member,Saratoga Foothill Club Historic Landmark Foundation Board ADDITIONAL INFORMATION OR COMMENTS: I have always enjoyed being on the planning commission and think my long history with the city might be helpful to a new planning director and a comparatively new commission. REFERENCES:(Provide Name and Phone Number) 1. Sue Barrera 408-867-2380 Z Linda Callon 408-938-2530 Hm 408-867-9183 3 David Moyles 408-867-1751 PRINT NAME: Joyce Hlava SIGNATURE: V _ �., r 1 City a f So ratogo Plc n n in g1l Commissiam Suppleme n tial Q ut stiaim n aire Joyce Hlavai Febru airy 5, 2015 1. Describe your in-val-vement imi clam m unity activities, volunteer and c by i c ar ganii2 ati ons. F c r the past yeii I havea ,erved asi plreasid enit of I th a Slaratcigei Foothill Club. I bel or.ig to Fri ear.ids of th e library and am a Book-go-Rlound volunteer. l am alio a member of the local Leaaguea oft Womean voteri.. 2. Wbat is it about tUh Commission 1ha1 interests you? What qualities,experience and expertise wou Id you bring to the clam mis si on,i I haves always enjoyed hieing on the Planning Commis,Tori,having Served fiom 1982-84 and fiomi 2006-2014. Eleacausea of my experi arice as a Planning Clcamm i�sioneir and City Counailmember (1984-E 8) and Mayor (19864')' , I feel that l have a urs que seit of experiences, expertisei, and city history)to thrg to thea Commission. 3. 1H ow wou Id Mom see you r role as Commission cur wHemi reciam mend ing policay amid an d working with the Council Becaw a of the number of land u,ea i s E ueE the Commi,s ion duals with, aomparead to the C louncil, it is implortant to keaep thea Council informed of neaurring is`ueE or probleam s. Hloweveri, I prablablly understand more than moEt that the tluakl Aopls with the Council. 4.. Rcitaining the character afllhe City in the midst of a growing metropolitan region is a goal of great imps rtance 1 o Slaral oga resident s. What sl ep s do you tb ink 1 he Cityl sb ould table to achieve tHis important goal. The characiter cf any community iE determ'ned tly the peoplle whlo live there, what they explecl fiom their community and eleicted officials, and how quickly they want to See chlangp. Slaratcaga has been and is a slow changes community. Beaaau sa of that the ahati actuir of Slaratoga d oeE n'1 seem very)d iflkwunt bexl ause it has acconur cadal ed the changes that lave occurred. To remain vital, a community must adjust to thea neaeac and desires cflits caiti2ew. As Slilicon Malley laschanged, sca HasSaratogla; wen wenat from an orchard agricultural community to a majoii execiulive housing arena. Qum new incarnation asi a winie tasting ,venue link, to our agricaultural past. The hard Marl is to make callangps slowly so teat the caommunity perueives acnlinuity in thea devedollmii of the caommunity. 5. Mould an ap plHciant bu allowed to bu ild a new !triuctulre 1 hat m sizimizes 1 he Heigb t and floor area allowed in tHt zoning district? This is along-standing issue ini Slaralagau Ulnfortunaledy, when you Crake general ruleas, there will al w ay` be the small pearcentaga wl eiie the rules are eaithen too plermi ss ive or too s triat. Hloweven wl eni ani aplpliaant has met all the requireameii of the caode in away thal is aemplatible with thle eaxi,tingl nieighlblonlocad pen the design review bandbdokl, it's pretty difficault to turn)down thein application. 6. How do you f(icil aHoutl con stru lctioni of Wo-story Homes ini single f nn l) in ciigHblorhla c dsi? It depends on the neighborhlood, hove bill the lots area, and blow high the single story homes are. Some nem cii singlg Aoryl Homes aie tallear than older two story homes. l think the new Design Review handbook will hlellpl explain what thea thei City is :lookidg fbr tc app:licantsi. T. Hove do you eniviisi on tHci V iflagFi hieing develop ed? I lima glosg tca the Vlillage avid am there often. Flora many years vee blame askead, "`What caan me do to supper) the Village?" Although the castdtlishmlent c parking d'stewi and the racenat parking morialorium blas sols& some of the parking Tissues,parking remains ani Tissue. I Ule 1ha reagent proliferation of tasting room s becaus e l think th ey red ata b auk to our a gricultural history and compleament c ur many finea riestaunants. Ilhe entertainmenit spme saupplly cbawsi peopllea to thea Vil]age and also saeaemsi to enicomage other kinds ofIbusineassesi like Thea Barn Owl,Vinelifa, and the new VillIage Burgear Bar ftar movie (iasual dining. Same businesseas likea the Rosea Mankeat ame more sucaaessful tblan I wound hame pread ictgd whigh shews that tusinessi ownenis are better judges of wblat can be sucacessful in the Villagg. 8.. Do)lou conisider Me cixisiti ng mix of permitted and conditional uscis satiated in our zoningl caode to be app noprialle? By and large, yes. As I'va l i s atenied to various applll i cati ons and appeals c n thea f I]annin g Commi s sion, we gcciasiionadly find teat a gonditierial unci is overkill, for instance the CUA for ganeniatorsi. And scmertimcas l've seaein a permitted use that me wished we blad more contrc l omor. This hi what happens wbleni you haven general ruleas that blave to apply to many kinds of specifia situatienis. I think the must implcrtant way to have an affectiva planning commission is to mainatain an appropriate ballange between responsiveness to the neighbors and adhereange to the regulations as they arae written. Print Form CITY OF SARATOGA EFEB � �DSARgcy015 COMMISSION APPLICATION ` The information on this application is considered public information and will be Cq<IF OKNvP furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: 02/20/2015 COMMISSION APPLYING FOR: Planning Commission MS./ MRS./MR. Mrs.Krishnaveni Meka TELEPHONE: (408)399-7055 (408)656-6475 HOME WORK EMAILADDRESS: krishnavenim@gmail.com ADDRESS: 19170 Monte Vista Drive,Saratoga,CA-95070 YEAR YOU BECAME SARATOGA RESIDENT: 2006 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? Yes ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? Yes ARE YOU ABLE TO ATTEND EVENING MEETINGS? Yes DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: 2004/now watching videos ------- - _....__.__t Page 1 BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS Please attach additional sheets as needed. CURRENT OCCUPATION AND EMPLOYMENT HISTORY: Current:Homemaker;studying Sustainable Design Previous: EMCON Associates(now partof Turner Construction):Environmental Engineer(1993-1996) Peopiesoft(acquired by Oracle):Application Developer(1996-.2001) EDUCATIONAL BACKGROUND: MSM Chemical Engineering(minor in Environmental Engineering)-UCDAVIS(1993) Interior Design Program(Sustainable Design)at West Valley College-current LEED Green Associate PLEASE LIST ALL OF THE PUBLIC AGENCY AND NON-PROFIT BOARDS OR COMMITTEES THAT YOU ARE CURRENTLY A MEMBER OF: USGBC-West Valley College-Vice President USGBC-NCC-member,steering committee representative at the Silicon Valley Branch Parent Development Council,Harker School-member. ASID-member ADDITIONAL INFORMATION OR COMMENTS: I have HEED Green Associate credential and planning to get LEED AP credential. I have attended Planning Commission meeting In 2004 for my own house construction. REFERENCES: (Provide Name and Phone Number) 1. Anna Harrison ASID,LEED Internship Coordinator,Associate faculty at West Valley; (408)315-3270 2: Christopher Wright,Interior Design Department Chair; idprofcw@comcast.neq can provide phone number later 3. Laurel Perusoi (408)354-7153 PRINT NAME: Krishnaveni Meka ��qq SIGNATURE: IVB, Page 2 1 Print Form y pt SARgp CITY OF SARATOGA PLANNING COMMISSION cgCIFORNiP Supplemental Questionnaire Applicant Name: Krishnaveni Make Date: 0212012015 Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in community activities, volunteer and civic organizations. I am member of USGBC and volunteer In several capacities to learn,educate and share green building principles. I also volunteer as a treasurer for my daughter's soccer team and a PDC member of Harker. 2. What is it about this Commission that interests you? What qualities, experience, and expertise would you bring to the Commission? Please see attached 3. How would you see your role as Commissioner when recommending policy and working with the Council? I strongly believe in working as a team. As a Commissioner,my recommendations would be based on careful consideration of people,environment and economics. 4. Retaining the character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratoga residents. What steps do you think the City should take to achieve this important goal? I think the City has been successful so far in maintaining the Beautiful City ofSaratoga's character. Continuing what is done now with positive changes 5. Should an applicant be allowed to build a new structure that maximizes the height and floor area allowed in the zoning district? I think It will be very site and neighborhood specific decision. If the applicant has valid reasons for doing maximizing the floor area and height that needs to be considered. 6. How do you feel about construction of two-story homes in single family neighborhoods? If It impacts the privacy of the neighbors It Is not a viabe option. However,if building a two-story would save trees in the lot and increase the green land foot print,that should be considered. 7. How do you envision the Village being developed? The village has a rural and relaxed vibe to it which I would not want to change. Any new development should Integrate Into the existing architecture or enhance the beauty of current architecture and feel. 8. Do you consider the existing mix of permitted and conditional uses stated in our zoning code to be appropriate? I did not have a chance to go into details of the land use permits of the city to express my opinion at this time. I will have to read them carefully before stating my opinion. Z. What is it about this Commission that interests you? What gualities, experience, and expertise would yni, bring to the Commission? I did not even know about the existence of a City Planning Commission until we had a first-hand experience of Commission hearing with respect to our own home construction in 2004= l was really impressed with the system where an impartial and independent group takes into consideration different aspects affecting the City planning which includes the affected community opinions, environment and the land use. _I always had a passion for saving the environment and worked as an environmental engineer, designing environmental systems. After going to construction process of my own residence, I devPloped interest in design and sustainable design in particular. with the recent environmental changes, it is hecnming more and more important to build healthy living environments. My contribution to the planning commission would be my knowledge of green building principles and my understanding of balancing the three important aspects People, Planet and Profits_ y 0i 5"R'I CITY OF SARATOGA UBY- The COMMISSION APPLICATION information on this application is considered public information and will be furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: 2/23/15 COMMISSION APPLYING FOR: Planning Commission MS./ MRS./ MR. Mrs. Renee Paquier TELEPHONE: 510-396-6046 408-741-2180 HOME WORK EMAILADDRESS: PaquierQmac.com 18581 McFarland Ave. Saratoga, CA 95070 ADDRESS: YEAR YOU BECAME A SARATOGA RESIDENT: 2005 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? Yes ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? Yes ARE YOU ABLE TO ATTEND EVENING MEETINGS? Yes DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: 12/10/14 LPage 1 BRIBHIIY EIESCRIOR YCIUR INVOLV9N BNT IN BAICIH OF TH9Sa AIREAS Pilecisie attach cidaitional4e E tsi asi needea. CURRENT OCCUPATION AND EMPLOYMENT HISTORY:, Instructor/Department Chair-West-Valley College , Management Analyst/Deputy Sheriff-Santa Clara°County 81ILCATICINAL BAGEFICIUNCI: N.A- Criminzl , Lsliae- Basion University B.A- Inierriaiional Relations,Raliiiaal SciErriae-CITU, Chiaa P'LE`ASE LIST ALL CIF'THEI PUBLIC AGENCIA AINCI NON'-PRCIFIT BOARDS OR COMMITTEES THATYOU ARE CURRENTLY A MEMBER OF: 4.. City of,Saratoga Parks and Rec Commissiari Northstar Team Founc aiiori Rotary International .f. ADDIIIICINAL IN FORMATION OR CON M ENTS: RaFERBN(I01 Provic a Name and Phone Number) 1 Maririy C aplpello= 408-455-4468 2 JUHG Harindori 408-832-9477 3 J irrn Smitt- 981-3741 PRINT NAME: ReneEr Paquier SIE NAIIUR If Rage 2 Print Form CITY OF SARATOGA (i 9 PLANNING COMMISSION art[/fO0.H�P Supplemental Questionnaire Renee Paquter 2@3/15 Applicant Name: Date: Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describelyour involvement in community activities volunteer and civic organizations. Member o our Rotary Club,Chair of the Parks an b Ree Commission,Nurthstar Team Foundation Board Member,Co-Chair of the Norooz/Perslan New Year Celebration,Member-Santa Clara County Refugee Forum 2. What is it about this Commission that interests you? What qualities,experience,and expertise would you bring to the Commission? love how community-centric the Commission is,i.e.how much the community and their feedback is involved in the decision making process of this Commission.I will bring my experience with codes(state and local)and well as with the law to the Commission. 3. How would you see your role as Commissioner when recommending policy and working with the Council? As a leader and team player who advocates for the needs and requests of the community and me Council and takes into consideration the needs of the entire community when recommending policy and working with the Council. 4. Retaining the character of the City in the midst of a growing metropolitan region is a goal of great Importance[ttoaSar¢atoga residents.What steps do you think the City should n we s ilouYd ro'llowrNe Giryn's genital plan as well as follow the Smart growth strategies designed by the EPA in order to help our community achieve Its goals for growth and development while maintaining its distinctive character and embracing the current character of the city. S. Should an applicant be allowed to build a new structure that maximizes the height and floor area allowed in the zoning district? It depends on what direction/future plans that neighborhood has decided to go.If as a neighborhood they have voiced that they would prefer to keep new structures at a certain height/ floor area then we as the Commission need to respect that and take it into consideration. 6. How doyou feel about construction of two-story homes in single family neighborhoods? Again,It depends on the neighborhood.Some neighborhoods in Saratoga have more newer buildings,hvwstories,than others and the community hi objected to it.In those neighborhoods,I would say ifs ok. 7. How do you envision the Village bein�developed? I envision the Village being a place that xs continue to attract visitors,shoppers and tourists from across the state,throughout the country and locally with its unique shops and amazing dinning opportunities and while preserving its history and providing a safe and livable community. 8. Do you consider the existing mix of permitted and conditional uses stated in our zoning code to be appropriate? Yes.In order to maintain the integrity of each neighborhood/community,1 agree with article 15-16.030 in chapter 15,zoning regulations within the Municipal Code Code that states,"No use shall be established or changed upon the property with which the P-C district is combined unless Fu II REisplarisEi to Question fl YEis. In onder to maintain 1 h e inte8uily of eauH neigH borhood/c cimrnu riit� I a0reE1 with art icile 119-16.030 in ahaptEm 119, zariinEl re@L latiaris wil H in tH a Mu niiciiplaI COC El Code that statEis, "Na use 911 all he establisHEid ar c[anigec upon the ppiaplert� wiles which the P-C district is eomkinEic unless aplpInaved ari the basis of tH Ei gEirieuaI site development pllari provides plursu anit to Sec l ion 115-TE1.0601Ia)." PF7 Print Form of SARglOCITY OF SARATOGACOMMISSION APPLICATION The information on this application is considered public information and will be C'gL�IORN�P furnished to any requesting party. APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED. PLEASE ATTACH COMMISSION SUPPLEMENTAL QUESTIONNAIRE TO THIS APPLICATION. APPLICANT INFORMATION DATE: February 23, 2015 COMMISSION APPLYING FOR: Planning Commission MS./MRS./MR. Mr. Philip Stupak 408-898-1947 301-250-5444 TELEPHONE: HOME WORK EMAILADDRESS: stupak@gmaiLcom 12269 Atrium Circle ADDRESS: Saratoga, CA95070 YEAR YOU BECAME A SARATOGA RESIDENT: 2013 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? Yes ARE YOU ABLE TO ATTEND DAYTIME MEETINGS? Yes ARE YOU ABLE TO ATTEND EVENING MEETINGS? Yes DATE OF COMMISSION MEETING YOU ATTENDED/WILL ATTEND PRIOR TO INTERVIEW: 2/11/2015 _. -.� Pagel BRIERIIY DESCRIBE YC UR INVOIIVEMENT IN SACH OR THESE AREA!1 AleasEi attach additional sheets cis neeaea. CURREINIICICCUPAITION AND EMPLCIYMENIIHISTORY: Corisuliarii, Self(2013-Pieseint) Adviscir, U.S. Departmcirt oil Homeland Seaurity (2(1'11.2013) Cot,niscil, U.S. Housed Aeipreiseritcdives(2(1'10-2(1'11; S tafl Attorney, 13C Law Firms 1120(16-2a'10: Campaign Consultant, Redenal&Stade races 112005.2012) Etafl Attorney, New Houk City Boarc of Elections(2005; EDUCATICINAL BAICKE ROUND: Uniiversily of Richmoric S&ool al Law, Riarmarid, uir(lidai JJD 20CI4) U niiversily of C adiiounia, Beukekli , Clalillorniai 1113P 2001; PLEIASE LIST AIII OF IIHE PUBLIC AGENCY AND NOW RROF IT BOARDS OR COMMITTEES THAT YOU ARE CURREINIILYAMEMBER OH: Nonei AIDDI1110NAIL INRC RMATIC N CR COM M ENT9: FIEREREINC ES: (Provide Namie aric Phone N umber) 1, Maniriy Cappello,4a8-495-4468 2 E haian Mot arfi mac i,408-802-8702 3 �akei Haller,203-979-1563 PRINT NAME: Pt ilirl Sri Flack SIGNATURE: PagEi 2 Print Form `dot SRRq T0�9 CITY OF SARATOGA PLANNING COMMISSION Supplemental Questionnaire gtIFORN Applicant Name: Philip Stupak Date: 2/23/2015 Please print or type your answers to the following questions and submit with your completed Commission application. You may submit additional sheets to complete your answers. Commissioners seeking reappointment may answer questions in a manner that reflects your experiences and objectives as a Commission member. 1. Describe your involvement in community activities,volunteer and civic organizations. World Affairs Council (member); Pennisula Democratic Coalition (member);California Democratic Party Assembly District Delegate for Assembly District 28(proxy). 2. What is it about this Commission that interests you? What qualities,experience,and expertise would you bring to the Commission? See attached. 3. How would you see your role as Commissioner when recommending policy and working with the Council? See attached. 4. Retaining the character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratoga residents.What steps do you think the City should take to achieve this important goal? See attached. S. Should an applicant be allowed to build a new structure that maximizes the height and floor area allowed in the zoning district? Yes, assuming the Planning Commission can make all the findings under Article 15-45.080. 6. How do you feel about construction of two-story homes in single family neighborhoods? See attached. 7. How do you envision the Village being developed? See attached. 8. Do you consider the existing mix of permitted and conditional uses stated in our zoning code to be appropriate? See attached. Philip Stu pak RUNNING COMMISSION QLBSTIONNAIIRSAUDIENDIJM 2. What is it about this Corr missiori that iriieireish you?What qualities, eaFleirierice„ and ea Fleirtise m oulc you bririg to the Corr m isisiori? I am EIN cited at CIL t.joinirifl the RlanniiriEl Commissicrri to h ave a say in how ou n cicimmunil y coni inues to evolve. 1 have worked iri F1ciliq at the 11 ighest levels, mast necErntly serving in RrEISIC ON Obarria"s A c min isl rations and advisi rig 1 h Er_'lecirai any aric DErpu ty flecuretany cif tt a Department of Homelanc Sect rity on issues ranging fram iriieuriai ionaI allfairs tci immigration to riationaI se(u city. Th is axperielrice I as Flue ided me with ari expertise iri corisensu s t u ildirig among grow Fjs with c ifferent klEwspecd ives Ija.g. se(iu rity VErrsu s privaci ). I believe that this will ariak le me 1 ci help bui(€le difllariarices in 11 Er c ammiu riity while gar%irEl ori tt a Ccimmission. 3. How wou ld you sieiei your roles as Commissiionen where recommending polis) anc work ing with the Council? Tile CCiu nciil ultimately sells the direction fori planning policy. Asa Clcrmmissioner, I wou lc see my uCile as one ail educator tci the Clciu nciil on specific planning issu EIS—fairly preseril ing mull ipl(3 sic EIS hefare offering my apinion an the specific matter. 4. Retainiri8 the character of the City in the mic sit of a glowing metropolitan reigiori is a goal of great irr port arise to Saratoga residents.What steps c o you think the City st oulc take to act leve tt isi im Flortant goal? The ehara(teu of iris ividu al (ommu riitiErs muss be preserved. Th Er Cil y shoulc focu s redevelopment Erfllarl s on miajou thoriou Ell paries, which can aklpear dated at best or bliflt ted at worst while plueserving 1 t Er iril arion(omimunii ies off the 1 horoughfares. Two arEias of focus st au Id k e tt a areas of Slariatoaa AVErrl a riorth all Cox Roac and _'laralofla Village Clarilar ori Bill Basin Way. Those areas show Id be nedevelarlErC to irieoriparal a a moderin aErstheti( Ila•€I• less woac planialingj ti-al blEiric s in with tt Er traditional Village cosign je.g. low height profiles). The Start u elks 9t oppliril l(Winter ori Bib Basin Way anis Saratoga P�eriu Er as"call as 1 t a Saral oEla Hire District F eac quanters a(rass the street are miac els of irri aesthetics blErridiri8 with trac itiarial Village casign. Structures will simiilau desiflris sl oulc be encourages fon c atErc Alai Eiritial acrmmiercial rErdeVEdoklmenl sit EIS like tt a Rac io '_It a(k and Rarp.lohns sau 1 h of 11`6 Qu into Roac and SlarataEla Avenue triangle. Rage 1 of 3 Philip 911upaik 6. How do you facil aibout aanslimcition oftwa-story) homes iri single-family neigk borhoac s? P riy r1E1w constru ctian r1E1E1c s to abidO by our zoning iiegulai ions w h ile also fi11 irig in with the Eistak lig h EIC corn rr u nity. WF ile 1 h El zaning rEi8u latioris ane ari oh,jEietNe mEiasuremEiril, alit with 1 F El ciamm u riity is a su bjEicti%Ei rr am a rEimEirit. lil a two-s1 cry home is u ric Eui the rr axim u m h eight restricitioris th ari it show Id h e permitted a nless it wou Id k El out oil eh aracter a1 i F e commu riity arae nd it (or cause a safety ciariaerrij. In ju c€ling the charas l Eir of 1 h El carr m u riity, it is irr portant for the Hlannirg Corr rr issiori to IoaN not ju st at the h ames h arc Eiring 1 F El Caristru ctian, but all th a homes in th Ei relEiv aril neiah k arhood. Th El Corr m issiciri sh oulc alsa take irila c cinsic oration emerging treric s in su rraundiria neigh horhoocs to plre%Eirit a torr rr u nil ilrarr being locNec in stasis. Airially, the Clommissian must also c aterm irie wh Ell h Eir ari other%ise compliant design woulc violal a the plri%acy of 1 h El site's neigh k ars. Th El only way to effectively do 1 F is is to schedu Is sit El%isits far the Eirii ire Commission. 7. How do y cw envision tF a Village k Eiing c eiveilorleid? The Villa€IEi is the ecoricirr is center of ou r carr m u riity. Unfortunataly,th is centEui has riot beeni N®pl1 u p like su rrou ric ing commu nitiEis, w h is l maNas it harden i s attract ciu stomers wl-eri they also have tFe optiari oil8aing to Las Gatos, Los P11os, on Campbell. P1 the same 1 ime, Saratoga is a clu ieter communiity and we do not warit to match Camplk Eill's downtown c EI%alopment. In meeting IVase competiri€I interests—Eiconcirria development%arsus prEisenviri€I the essential natu re ail our comm unily-1 Earn isian rEic e%elopiria dilapicated shopping Centers along Big Basin Way i1sucih as'_laralagla Village COritEirl irila mixed-use aonEis incorporating plazas, plec Eistriari open spaces, and 1 rE1Ei Cci%Eir ilas envisioned by Article 115-19.090)to C lend into the su rrou ric ing h u ilc Ings. By adding residential units at a%a th a retail a nits, we may be at le to mE1Ei1 the State rr aric atEis fon aflorc at le h ousin€I u nits. Aurth or,tha presence ail resic Eiritial units waulc necEissitatE1 a riaiso ordirianae th al wou IC prohik it rau sou s C ails that now pllagu El Clam plk ell inta the eaidy marriina hours. a. Do N ou consider the eix isting mix of perm itted and aoric iilional useis stated iri our zoning ciade to be appropriate? It deplEiric s. Wh ile I do riot ohiecl to 1 h El mix of permitted aric ciondii ional a ses sl atEic, tl'are i9 a de minimus difilererice kEll ween H-A, C-N, C-V, and CI-H zonies. Flar simplicily, I Nioulc favor cork ensing thass inta a master list ail permitted and concitional usEis fon all Clammercial/Hrofessional zariEis aric there Eistablish seplarato c isl rich regulations only far k u ilc ing cetails 116.g. height, set k asks, site areas;. In c oiri€I so, I \,%CIL Id move reli8iou s Hage 2 cif 3 Philip SIIL pak instil a tions irito a FlEirmitted USEI for Eiaich of those zaries simply 1 a pnEivent 1 F e possibility &ait some fUtL rEi Plairining Commission maty c Eiriy ai c aric itiana I L se l a a nEiligioL s instil a tiori, wH is F c oulc provokEi c ostly Hirsl P meric mEirit lil iFlaitiori aiglairist 1 F El Cily. Flaigle of 2 jo City of Saratoga CITY COUNCIL JOINT MEETING Meeting Discussion Topics Joint Meeting with the Saratoga Traffic Safety Commission March 4, 2015 16:00 pm. Saratoga City Hall I Administrative Conference Room 6:00 p.m. Traffic Safety Commission Accomplishments 6:15 p.m. Work Plan 6:45 p.m. Other Remarks & Wrap Up Dinner is provided during the Joint Meeting. The Regular City Council Meeting begins at 7:00 p.m. in the Civic Theater. Joint meeting attendees are invited to attend the Regular Meeting and share an overview of the joint meeting with the public during Oral Communications. Traffic Safety Commission -- Joint Meeting with Council 3/04/15 A. Traffic Safety Commission Projects: Past&Current 1) See attached matrices of projects. Summary of Projects 2005-2014 Open Projects B. Traffic Safety Commission Future Projects 1) Traffic Safety around Schools In July 2014, the Sheriff's Department hired a Traffic Deputy to work directly with schools in Saratoga to calm traffic around their campuses.The City traffic safety staff and the traffic deputy will work together to assess and evaluate the traffic flow around schools to help those traveling around schools particularly during the peak drop off and pick up hours are traveling safely.The new traffic deputy will do the following: • Provide directed/targeted enforcement in conjunction with the current traffic deputy to ensure that there is traffic enforcement 5 days/week • Patrol the various schools during drop off and pick up times to enforce traffic laws • Help provide safe environment for pedestrian/bicycle traffic • Communicate directly with School Administration to educate staff and teachers about traffic laws and traffic issues, and to maintain greater accountability • Communicate directly with parents by attending PTA meetings and Back to School meetings to educate about traffic Laws 2) Traffic Signals and Intersection Study • Investigate each of the 13 City controlled traffic signals for recommended improvements with particular attention paid to analyzing unprotected left turns that exist at 5 intersections including Wardell/Saratoga-Sunnyvale Road • Investigate and prioritize uncontrolled intersections such as Kirkmont, Herriman, and Verde Vista for recommended improvements including signalization, pedestrian safety lights, or other safety related improvements Traffic Safety Commission Summary 2005-2014 2014 Request or Concern Street Action Crosswalk Review Aloha and Highway 9 Install mirror and improve crosswalk Crosswalk Review Crestbrook/Saratoga Ave Improve crosswalk/add pedestrian activated lighted Crosswalk Review Ravenwood/Quito Improve crosswalk/add pedestrian activated lighted Crosswalk Review Miller/Cox Enhance crosswalk and add more signage Restricted Parking Saint Charles No Parking signs on one side of the street Speeding Beaumont Radar feedback trailer Speeding Sea Gull Develop traffic calming plan Speeding Arroyo De Arguello Develop traffic calming plan Speeding Pepper Lane Radar feedback trailer Street Light request McFarland Add street light 2013 Request or Concern Street Action Crosswalk Review Saratoga at Herriman Install lighted crosswalk sign Crosswalk Review Saratoga at Crestbrook No action Hidden Driveway Parker Ranch Resident to trim landscaping for more visibility Queuing concerns near school Titus Avenue Direct Traffic Engineer to assess further Restricted Parking Douglas Lane No action Sight distance and visibility Toll Gate- Highway 9 Trimmed Tree Speeding Valle Vista Drive Striping at center Speeding Beaumont Radar Feedback trailer Speeding Oak Street Radar Feedback trailer Speeding Allendale Avenue Possible permanent radar feedback sign Speeding Canyon View Install 25 mph pavement legends Speeding Brookglen Install Bott's dots at S curve Stop Sign Hill Avenue/ Montalvo Install temporary stop sign during major construction 2012 Request or Concern Street Action Crosswalk - new Cox Avenue at Cumberland Install new crosswalk Crosswalk safety Fruitvale at Douglass Install high visibility striping Crosswalk safety Trinity Avenue at Prospect Remove landscaping improve corner Red curb - additional Springer No action Sight distance and visibility Pierce Road Trim landscaping, install driveway sign Sight distance at median Prospect at Titus Remove landscaping and lower median Speeding Prospect-W of Rolling Hills Lower speed limit from 25 to 20 Speeding Pierce Road Possible radar feedback sign Speeding Bucknall Road In-pavement warning sign Speeding Brookglen Drive Radar feedback trailer Stop sign Marshall Lane at Marilyn Lane No action Stop sign Bankmill at Stoneridge Drive No action Stop sign Paseo Presada at Dundee Install new Stop sign Stop sign Big Basin Way at 4th Needs further evaluation Stop sign Beaumont at Saratoga Vista No action Speed limit reivew Saratoga Avenue No action 2011 Request or Concern Street Action Crosswalk safety Quito Rd at McCoy Avenue Add ladder stripes to existing crosswalk Crosswalk safety Allendale onto Fruitvale Ave Install high visibility striping and narrow channel Crosswalk safety On Prospect at Titus Avenue Remove crosswalk, improve sidewalk Discussion of Crosswalk Policy Citywide Approve Crosswalk Policy Parking concerns Sobey Road near school Install berms on Sobey Road Request No Parking Springer at 4th Street Extend double yellow line -100 ft max at intersec. Request No Parking Via de Marcos No action Request turn pocket Quito Road at Martha Traffic Engineer will design Request or Concern Street Action Safety of intersection SB Saratoga Ave at Cox Ave Directed enforcement Sidewalk request Quito bet. Old Adobe &Vessing No action Sidewalk request Saratoga Avenue near Moran Will add to future project list Sight distance at corner Scully Avenue at Prospect Restrict parking at corner on Prospect Speeding Paseo Pueblo No action Speeding Reid Lane No action Speeding Springer and 4th Streets No action Speeding Arroyo de Arguello Use radar trailer and directed enforcement Street Light request Pierce and Old Oak Way No action 2010 Request or Concern Street Action Request edge striping Farwell Avenue Recommend striping but poll neighborhood first Request Keep Clear signs Miller Avenue No action Request No Parking Pierce Road No action Request Stop signs Quito Road Install radar feedback signs Review crosswalk decision Kirkbrook at Kirkmont Uphold decision to paint crosswalk Review intersection plan Dagmar Drive Accept and put project on CIP list Review location of radar feedback E Quito Road Accept recommendation by Traffic Engineer Review speed bump installation Three Oaks Way Install 25 mph knockdown sign Safety of intersection Saratoga at Herriman Avenue Place sign - Illegal to pass in bike lane Speed limit review Quito Road Review during next Citywide Speed Survey Speeding Bankmill Road No action Speeding Mendelsohn Use radar trailer and directed enforcement Speeding Saratoga Creek Drive Directed enforcement Speeding Sobey Road Use radar trailer and install Hidden Driveway sign Speeding Springer Avenue Sheriff will work directly with neighborhood 2009 Request or Concern Street Action Red curb Bankmill at Stoneridge Paint curb & double yellow near intersection Remove No Right Turn sign Saratoga at McFarland No action Request Crosswalk Kirkbrook Paint one crosswalk at Kirkmont Request Hidden Driveway sign Springer Install sign Request knockdown sign Cox Add crosswalk sign at Glenbrae & Seagull Review CIP project Aspesi Move forward with median project Review CIP project Cox Avenue Waiting for neighborhood input Speeding Reid Lane Use radar trailer and directed enforcement Speeding Herriman Wait until Herriman TF process complete Speeding Seagull No action Speeding Springer No action Speeding Braemar Use radar trailer and directed enforcement Increase visibility of center line IChester Add additional reflectors on yellow line 2008 Request or Concern Street Action Crosswalk Improvements Hwy 9 at P.O. Repaint crosswalk Crosswalk Improvements Cox Avenue at Quito Mkt. Traffic Engineer plan Crosswalk Improvements Allendale at Dolphin No action Misc, (Median on Hwy 9) Oak PI and Oak Street Traffic Engineer plan for striping Red curb Knollwood and DeSanka Extend existing red curb 10 feet Red curb Kirkmont at Atruim Paint red curbs Red curb Marshall Lane Paint red curbs Red curb Stoneridge Drive Paint red curbs Red curb Saratoga Hills Road No action Sign (Cross traffic does not stop) Cumberland at Via Escuela Install "2 way stop" on Cumberland Speeding Via Roncole, Arroyo de Arguello Use radar trailer and directed enforcement Speeding Hill Avenue Use radar trailer and directed enforcement Speeding Williams Road Use radar trailer and directed enforcement Speeding Canyonview Use radar trailer and directed enforcement Request or Concern Street Action Speeding Reid Lane Use radar trailer and directed enforcement Stop sign Chateau at Shadow Mt. Install Stop sign Stop sign Ravine at Bainter Restriping plan 2007 Request or Concern Street Action Red curbs Saratoga at Sara ark Circle Paint red curb Red curbs Montalvo No action Red curbs Big Basin Way No action Red curbs BBW at 5th Paint red curb Red curbs Saratoga Ave Paint red curb Red curbs Douglass Paint red curb Sign (Hidden Driveway) Pierce Install "Hidden driveway" sign Speeding Aloha Use radar trailer and directed enforcement Speeding Aspesi Install median island Speeding Ravenwood Use radar trailer and directed enforcement Speeding Montalvo Use radar trailer and directed enforcement Speeding Portos at Harleigh Use radar trailer and directed enforcement Speeding Regan Use radar trailer and directed enforcement Speeding Brookglen Install 2 median chokers Speeding Allendale Use radar trailer and directed enforcement Speeding Sobey Use radar trailer and directed enforcement Speeding Braemar Use radar trailer and directed enforcement Speeding Cox Avenue Install knockdown sign Stop sign Farr Ranch at Burnette No action Stop sign Quito at McCoy Traffic Eng. plan -pedestrian refuge median Stop sign Winter and Chateau Install 2 Yield signs Stop sign Tamworth Install Stop sign Stop sign Hill Avenue Install Stop sign Stop sign DeSanka at Knollwood No action 2006 Request or Concern Street Action Crosswalk Improvements Saratoga Ave at Crestbrook Traffic Engineer plan Crosswalk Improvements Prospect at Covina Striping Crosswalk Improvements Village Traffic Engineer Village Improvement plan Crosswalk Improvements Prospect at Titus Seek grants for in-pavement lighting Misc, (cars traveling in bike lane) Saratoga at Saratoga Glen PI. Install sign and chatter bars Misc. (audible signals) Citywide Traffic Engineer plan Misc. (Blocked intersection) Oak at Lomita Install "Keep Clear" pavement legend Misc. (keep cars in lane) Montalvo Install Bott dots Misc. (Turn pocket) Sara-Sunnyvale at Kirkmont No action Misc. (Turn pocket) Ranfre Install turn pocket Sign (Children at Play) Manor Drive No action Sign (No Trucks) EI Quito North Install "No Truck" signs Sight Distance Crisp and Fruitvale Trim landscaping Speeding Allendale Install knockdown sign Speeding Brookglen Use radar trailer and directed enforcement Speeding Komina Speed bump Speeding Purdue Striping plan Speeding Herriman Traffic Engineer plan Speeding 6th Use radar trailer and directed enforcement Speeding Martha Striping plan Speeding Glen Brae Median choker Speeding Pierce at Foothill No action Speeding Pierce at Surry No action Speeding Pierce at Pike No action Speeding jAustin Way Use radar trailer and directed enforcement Speeding 10ak Use radar trailer and directed enforcement Request or Concern Street Action Speeding Fredericksburg Use radar trailer and directed enforcement Speeding Farwell Use radar trailer and directed enforcement Stop sign BBW&4th St. No action Stop sign Marilyn at Ravenwood Install Stop sign Traffic light Herriman at Saratoga Ave. No action 2005 (May-Dec) Request or Concern Street Action Crosswalk Improvements Prospect at Titus Traffic Engineer Improvement plan Misc. (confusing lanes at intersection) Hwy 9 at BBW Traffic Engineer plan Misc. (Guardrails) Parker Ranch Signage and striping Red curb Gypsy Hill install "Keep to the right" sign Sign (25 mph) Cox Install knockdown sign Sign (Thru traffic) Ritanna Ct. Install "Not a Thru Street" sign Sight Distance Allendale Trim landscaping Sight Distance Glen Arbor Trim landscaping Speeding Aspesi Striping and chatterbars Speeding Clemson Stop sign at Villanova Speeding Cox at Miller Permanent Radar feedback sign Speeding Lower Pierce Speed bumps Speeding Three Oaks Speed bumps Stop sign Surry & Saraview No action Traffic Matrix-Current Projects Item# Meeting Reporting Party Complaint/Problem TSC Recommendation Status Staff Resolution Additional Comments Date 288 07/12/12 Berit Mahaffey,348-6051, Request stop signs on Bankmill 7-12-2012 Direct the Traffic Engineer to explore different options OPEN Cherbone John is going to have a new concrete curb put in at the beritbella@gmail.com Road at Stoneridge and report at a future meeting.9-13-2012 Recommend striping at corner.Rick will install the corner of Bankmill and repainting the double yellow on Stoneridge 291 9/13/2012 Joel Harris,joel@joelharris.com, Speeding and safety concerns on 9-13-2012 Recommend lowering speed limit from 25 to 20, OPEN 650-493-3326 Prospect Road investigate possibility of installing mirrors,and having PEBTAC look into possible trail and parking lot expansion 318 Raia Rajaraman Request for traffic calming TSC recommended that City staff work directly with Arroyo De OPEN City staff met with Arroyo De Arguello representatives Scheduled for March 13,2014 TSC. remedies on Aroyo De Arguello Arguello Representatives and City traffic engineer conducted a traffic near Kreisler and railroad tracks evaluation.City staff conducted a survey and is currently evaluating the data. 319 Roma Wadhi Street light at 18760 McFarland Install street light OPEN TSC recommended to approve street light at Scheduled for March 13,2014 TSC.Staff made roma.wadhi(a,us.pwc.com Avenue. McFarland. contact with PGE staff and it has taken a long time to process the application.There was some confusion by PGE about who owned the street lights and it turns out that PGE owns it. 323 Bobby Siu(bosiu) basic pedestrian crossing lights at TSC recommended that pedestrian crosswalk signage that points to OPEN There are no additional funds in the TSC budget to Scheduled for May 8,2014. [bosiu@cisco.com] the intersection of Quito and crosswalk as soon as possible,paint south-west corner of implement this project. Ravenwood Drive intersection to improve visibility of pedestrians,install solar pedestrian activated flashing beacon sign,and investigate feasibility of sidewalk on east side of Quito road between crosswalk and Ravenswood Drive. 325 Gary Brandonberg glbhrc@aol.com Speeding on Sea Gull from Cox, City PW director asked to move to discuss at July meeting Moved to July City staff placed on July agenda, Scheduled on May 8,2014. need crosswalk at Goleda and De meeting but July Sanka. meeting was canceled. 326 David Lin-dlin4296@gmail.com Speeding on Beaumont. TSC has deffered all traffic safety decisions related to Beaumont to OPEN Staff has recommended traffic circle on the corner of Scheduled on May 8,2014. phone:650-762-4081 City staff due to a letter from David Lin threatening to sue Saratoga Vista and Beaumont.The traffic circle is part 13671 Beaumont Ave., Commissioners in the event there is a serious injury or death as a of the CIP FY15-16 Budget Cycle. Saratoga,CA 95070 result of speeding. 327 Nagesh Sreedhara 13618 Speeding on Saratoga Vista and TSC informed Mr.Sreedhara that the City plans on installing traffic OPEN-contingent Scheduled on September 11,2014. Howen Drive Saratoga,CA 95070 Howen Drive circle at corner of Saratoga Vista and Beaumont-CIP 2015 on Beaumont Circle (408)892-0774 installment 328 Mr.Bu-Chin Wang- Right turn from Kirkmont to TSC took no Action-Mr.Bu Wang did not attend meeting OPEN City staff will be reviewing this intersection and Scheduled on September 11,2014. bcwang2@yahoo.com Saratoga-Sunnyvale going North-- adding it to the study of traffic lights in Saratoga for no U-turn sign request future installment. 329 Dr.Lee Stone 4084465287 crosswalk at Miller and Cox TSC stated that crosswalks should direct pedestrians where they OPEN Staff will implement TSC recommendation. Scheduled on September 11,2014. lee@mleestonefineprints.com should cross and to also highlight where vehicles might expect pedestrians.At a minimum there should be a head sign indicating that there's a crosswalk a Miller.Sharks Teeth and more sign.To increase visibility,add ladder striping.Update signage and advance limit signs,yield to pedestrian.Add ladder signs to DeHavilland. 330 sandhyan@sbcglobal.net' Speeding on Shadow Oaks Way TSC recommended that resident should ask neighborhood to adjust OPEN Staff will implement TSC recommendation. Scheduled on November 14,2014 landscape,continue direct enforcement,discuss with school ideas for crossing guard,and request feedback from deputy Brand on how he views extent of the problem. 2/25/2015 Traffic Matrix-Current Projects Item# Meeting Reporting Party Complaint/Problem TSC Recommendation Status Staff Resolution Additional Comments Date 331 Allan Smith Speeding on Portos TSC recommended to add Portos Drive to radar feedback trailer OPEN Staff will implement TSC recommendation. Scheduled on November 14,2014 rotation list,direct enforcement,add center striping,shoulder stripe, increase botts dots at"S"curves,and include knockdown signs with speed limits. 336 William Si Stop sign at Hammons and TSC could not make recommendation due to lack of quorum. 1/8/2015/March TSC could not make recommendation due to lack of Scheduled on January 8,2015 and forwarded to Thelma Traffic engineer recomends stop sign. 12,2015 quorum.Traffic engineer recomends stop sign. March 12,2015. 337 Sankaran Suresh Speeding on Brookglen Drive TSC could not make recommendation due to lack of quorum. 1/8/2015/March TSC could not make recommendation due to lack of Scheduled on January 8,2015 and forwarded to (shompens@gmail.com) Traffic engineer recomends stop sign. 12,2015 quorum.Traffic engineer recomends stop sign. March 12,2015. 338 Naren Mididaddi Speeding/Sight issue at Scotland 12-Mar-15 and Tweed 339 Prathima Shadow Oaks Way 12-Mar-15 340 Annette Ladowitz Speeding on Clemson 12-Mar-15 341 Tanya.Roosta@ mail.com Speeding on Mellon Drive 12-Mar-15 342 Winnie Lam Allendale Drive-speeding, 12-Mar-15 343 Council Request Cox and Wardell Light? 344 Christopher Adams Pedestrian safety at Lomita and Komina Avenue 2/25/2015 Table of Contents Agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Commendation for Grace Chung Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 7 Attachment A: Commendation. . . . . . . . . . . . . . . . . 8 Commendation for Saratoga Federated Church Staff report . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Attachment A: Commendation for Saratoga federated Church . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Special Presentation from the League of California Cities Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 11 City Council Meeting Minutes Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 12 Approve the City Council minutes for the Special and Regular City Council Meeting on February 18, 2015 . . . . . . 13 Review of Accounts Payable Check Registers Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 21 2/17/2015 Check Register. . . . . . . . . . . . . . . . . . . 22 02/24/2015 Check Register . . . . . . . . . . . . . . . . . . 25 Ordinance Amending Chapter 11 of the City Code (Electronic Smoking Devices & Flavored Tobacco) Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 31 Attachment A - Ordinance Amending Chapter 11 of the City Code. . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Summer 2015 Issue of The Saratogan Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 35 Attachment A: Spring 2015 Issue of The Saratogan. . . . . . . 37 City Council and Commission Expense Policy Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 41 Attachment A - Resolution Adopting the Saratoga Council and Commission Expense Policy. . . . . . . . . . . . 42 Attachment B - City of Saratoga Council and Commission Expense Policy. . . . . . . . . . . . . . . . . . 43 Village Fagade Improvement Program Amendment Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 52 Attachment 1 - Resolution. . . . . . . . . . . . . . . . . . . 53 Attachment 2 - Proposed Amendments to Program . . . . . . . 54 1 AGENDA REGULAR MEETING SARATOGA CITY COUNCIL MARCH 4, 2015 REGULAR MEETING—7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was properly posted on February 26, 2015. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Aundized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation for Grace Chung Recommended action: Present the commendation recognizing Grace Chung. 2. Commendation for Saratoga Federated Church Recommended action: Present the commendation recognizing Saratoga Federated Church. Page 1 of 5 2 SPECIAL PRESENTATIONS 3. Special Presentation from the League of California Cities Recommended action: Receive presentation from the League of California Cities. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 4. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on February 18, 2015. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 2/17/2015 Period 8 2/24/2015 Period 8 PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting. 6. Ordinance Amending Chapter 1 l of the City Code (Electronic Smoking Devices & Flavored Tobacco) Recommended action: Conduct public hearing; introduce and waive the first reading of the attached ordinance updating Chapter 11 of the City Code; and direct staff to place the ordinance on the Consent Calendar for adoption at the next regular City Council meeting. OLD BUSINESS None NEW BUSINESS 7. Summer 2015 Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. 8. City Council and Commission Expense Policy Recommended action: Adopt the attached resolution to update the expense policy for City Council Members and City Commissioners. Page 2 of 5 3 9. Village Facade Improvement Program Amendment Recommended action: Approve an amendment to the Village Facade Improvement Grant Program authorizing the City Council Finance Committee to approve applications for Village Facade Improvement Grants. CITY COUNCIL ASSIGNMENT REPORTS Mayor Howard Miller Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority(VTA) Policy Advisory Committee VTA Board West Valley Cities Alternate West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Architecture 101 Ad Hoc Committee Council Finance Committee Hakone Foundation Board Santa Clara County Housing and Community Development(HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Emily Lo Hakone Foundation Board&Executive Committee KSAR Community Access TV Board Santa Clara County Library Joint Powers Authority Council Member Mary-Lynne Bernald Architecture 101 Ad Hoc Committee Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Saratoga Historical Foundation Saratoga Sister City Organization Council Member Rishi Kumar Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission Saratoga Chamber of Commerce &Destination Saratoga Saratoga Ministerial Association CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk Page 3 of 5 4 at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this meeting,please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting(28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on February 26, 2015, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.sarato a.ca.us Signed this 26`h day of February 2015 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us i san,, CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2015 121 F f:a4�kP 03/04 Regular Meeting—Joint Meeting with Traffic Safety Commission 03/18 Regular Meeting—Joint Meeting with Parks&Rec Commission and PEBTAC 04/01 Regular Meeting—Joint Meeting with Library Commission,Librarians, and Friends of Library 04/13 Budget Study Session 04/15 Regular Meeting—Closed Session 04/29 6:00 p.m. Architecture 101 Study Session with Planning Commission and Heritage Preservation Commission—Saratoga Senior Center, Saunders Room 05/06 Regular Meeting—Joint Meeting with Mt.Winery and Montalvo Arts 05/20 Regular Meeting—Joint Meeting Chamber of Commerce and Destination Saratoga 06/03 Regular Meeting—5:30 p.m. Joint Meeting with HOA's in Senior Center, Saunders Room 06/17 Regular Meeting—Joint Meeting with Sheriff Office and County Fire 07/01 Regular Meeting—Joint Meeting TBD 07/15 Meeting Cancelled 08/05 Meeting Cancelled Page 4 of 5 5 08/19 Regular Meeting—Joint Meeting TBD 09/02 Regular Meeting—Joint Meeting with SASCC 09/16 Regular Meeting—Joint Meeting with Youth Commission 10/07 Regular Meeting—5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room 10/21 Regular Meeting—Joint Meeting with Historical Foundation 11/04 Regular Meeting—Joint Meeting with West Valley—Mission Community College Board of Trustees 11/18 Regular Meeting—Joint Meeting with Senator Beall Jr. or Assembly Member Evan Low 12/02 Regular Meeting—Joint Meeting with Hakone Foundation Board of Trustees 12/16 Regular Meeting—Council Norms Study Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. Page 5 of 5 6 L SARATOGA CITY COUNCIL ` �c1FOiktt' MEETING DATE: March 4, 2015 DEPARTMENT: City Manager's Office PREPARED BY: Debbie Bretschneider, Deputy City Clerk SUBJECT: Commendation for Grace Chung RECOMMENDED ACTION: Present the commendation recognizing Grace Chung. BACKGROUND: Grace Chung is a Saratoga resident who won the grand prize with her photo "Gecko Eye" in the National Geographic International Photography Contest for Kids. ATTACHMENTS: Attachment A- Commendation 7 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING GRACE CHUNG WHEREAS, Grace Chung is a 13 year old resident of Saratoga and attends Harwood Challenger School; and WHEREAS, Grace entered a contest held by National Geographic Kids Magazine with a close-up photograph of her pet gecko Tiger licking its right eye; and WHEREAS, Grace's photo, called "Gecko Eye," won first place in the United States competition and first place in the category, "Amazing Animals"; and WHEREAS, every national edition of National Geographic Kids held its own contest and then submitted its first place images for the international contest; and WHEREAS, 16,752 photos were submitted to National Geographic Kids Magazine from around the world; and WHEREAS, Grace Chung's picture "Gecko Eye" won the 2014 National Geographic International Photography Contest for Kids grand prize and the photo will be published in the May 2015 issue of National Geographic Kids magazine. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize Grace Chung's skills as a photographer and congratulates her on winning the 2014 National Geographic International Photography Contest for Kids. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 4th day of March 2015. Howard A. Miller, Mayor City of Saratoga L SARATOGA CITY COUNCIL ` �c1FOiktt' MEETING DATE: March 4, 2015 DEPARTMENT: City Manager's Office PREPARED BY: Debbie Bretschneider, Deputy City Clerk SUBJECT: Commendation for Saratoga Federated Church RECOMMENDED ACTION: Present the commendation recognizing Saratoga Federated Church. BACKGROUND: Over the last 18 months Saratoga Federated Church has supplied approximately 465 hours of volunteer service time in the City of Saratoga. ATTACHMENTS: Attachment A- Commendation 9 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING SARA TOGA FEDERATED CHURCH WHEREAS, Saratoga Federated Church was established in the 1920's following the merger between The Congregational Church (established in 1872) and Christian Church (established in 1878); and WHEREAS, Saratoga Federated Church has been at its current location since 1924, after having their chapel designed by architect Julia Morgan; and WHEREAS, Saratoga Federated Church continues to recognize community service as an integral part of their church ministry, which benefits the residents of Saratoga; and WHEREAS, over the past 18 months, Saratoga Federated Church supplied approximately 465 hours of volunteer service in Saratoga, including time spent at seven parks, four trails, the Joan Pisani Community Center, Senior Center, and Saratoga Prospect Center; and WHEREAS, Saratoga Federated Church completed the cleaning, sanding, and painting of several City of Saratoga buildings that are used by the public on a regular basis, thereby improving the user's experience. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize Saratoga Federated Church and its congregation members for promoting volunteerism and serving the Saratoga community through many hours of service. WITNESS MY HAND AND THE SEAL OF THE CITY OF SAR.ATOGA this 4ch day of March 2015. Howard A. Miller, Mayor City of Saratoga 1 u �A.�.j L SARATOGA CITY COUNCIL MEETING DATE: March 4, 2015 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: Special Presentation from the League of California Cities RECOMMENDED ACTION: Receive presentation from the League of California Cities. BACKGROUND: The League of California Cities is an association of officials from California cities that dates back to 1898. The League works to enhance knowledge and skills and assist with the exchange of information among California cities. Jessica Stanfill Mullin, Regional Public Affairs Manager for the Peninsula Division of the League of California Cities, will be providing a brief presentation at the City Council Meeting to share information about the League of California Cities and resources available to member agencies. 11 1 u �A.�.j L SARATOGA CITY COUNCIL MEETING DATE: March 4, 2015 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve the City Council minutes for the Special and Regular City Council Meeting on February 18, 2015. BACKGROUND: Draft City Council minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. FOLLOW UP ACTION: Minutes will be retained for legislative history and posted on the City of Saratoga website. ATTACHMENTS: Attachment A - Minutes for the Special and Regular City Council Meeting on February 18, 2015 12 MINUTES WEDNESDAY,FEBRUARY 18, 2015 SARATOGA CITY COUNCIL SPECIAL MEETING At 6:00 p.m., the City Council held a Closed Session in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. SARATOGA CITY COUNCIL REGULAR MEETING Mayor Miller called the regular meeting to order at 7:05 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT Mayor Howard Miller, Vice Mayor Manny Cappello, Council Members Emily Lo, Mary-Lynne Bemald, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was properly posted on February 12, 2015. REPORT FROM CLOSED SESSION Mayor Miller announced that City Council was meeting in Closed Session prior to the Regular Meeting. The Closed Session was continued to the Administrative Conference Room after adjournment of the Regular Meeting. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Azendized Items Trish Cypher requested that the City refrain from using the word "ceremonial" in connection with the oath of office and stated she felt that oaths of office should not take place under "Ceremonial Items" on the agenda. Oral Communications - Council Direction to Staff Mayor Miller said he would speak with the City Attorney and City Manager to determine if changes to oath of office practices are in order. Communications from Boards and Commissions Mayor Miller reported that there was no Joint Meeting and therefore no report on the Joint Meeting. Council Direction to Staff None Page 1 of 8 13 ANNOUNCEMENTS Council Member Kumar shared that the Saratoga Cares Foundation is holding its monthly open mic night at Blue Rock Shoot on Friday, February 20, 2015. The event is free. He also provided information about new weekly classes that will be offered by the Saratoga Hindu Temple, including therapy yoga. Classes will begin March 1 and are free and open to everyone. He noted that students in grades 4th and 5th grade are invited to participate in the California Arts Council Conservation Creativity Challenge Poster Contest. The submittal deadline is March 31, 2015. More information is online at http://www.arts.ca.gov/conservation/. Additionally, the City of Saratoga is currently accepting applications for the Community Event Grant Program. The deadline to apply is March 3, 2015. Additional information is on the City website: http://www.sarato2a.ca.us/eventarant. There will also be the Annual Hindu New Year Celebration on March 7, 2015 at the Joan Pisani Community Center from 6:00 p.m. to 10:00 p.m. Tickets are available at http://www.sarato.ag temple.ory,/. Council Member Lo shared information about the Silicon Valley Reads program for 2015. This year's theme is "Homeland&Home: The Immigrant Experience."There are a variety of events taking place as part of Silicon Valley Reads. More information is online at http://www.siliconvalleyreads.org/. She also announced that Hakone Gardens will be having a centennial exhibition that opens Saturday, February 18, 2015 at 1:00 p.m. at the Gardens. Then, on March 1, 2015, there will be a Lunar New Year Celebration from 11:00 a.m. to 3:00 p.m. at Hakone Gardens. Attendees are encouraged to carpool or take the shuttle bus. More information is on the Hakone website: http://www.hakone.com/. Mayor Miller shared information about the variety of programs offered by the Saratoga Recreation Department, which are included in the recently published Recreation Activity Guide. Additionally, he announced recruitments for two City Commissions—the Planning Commission and the Youth Commission. Additional information is on the City website at www.saratoiza.ca.us/comvac. CEREMONIAL ITEMS 1. Commendation for Gurdeep Kaur Chawla Recommended action: Present the commendation recognizing Gurdeep Kaur Chawla. Gurdeep Kaur Chawla provided a presentation on her life and career. The Mayor and City Council presented the commendation recognizing Gurdeep Kaur Chawla. SPECIAL PRESENTATIONS None CONSENT CALENDAR 2. City Council Meeting Minutes Recommended action: Page 2 of 8 14 Approve the City Council minutes for the Special City Council Meeting, Regular City Council Meeting, and Study Session on February 4, 2015. Council Member Bernald removed this item from the Consent Calendar to request a change to the February 4, 2015 Regular City Council Meeting minutes. She asked that her report on the Saratoga Sister City Meeting be changed to note that KSAR will be an integral part of the recording process for an effort to collect the oral history of Saratoga. Mayor Miller invited public comment on the item. No one requested to speak. BERNALD/LO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL CITY COUNCIL MEETING, REGULAR CITY COUNCIL MEETING WITH AMENDMENTS,AND STUDY SESSION ON FEBRUARY 4, 2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. City Council Retreat Minutes Recommended action: Approve the City Council minutes for the City Council Retreat on January 23, 2015. Vice Mayor Miller removed this item from the Consent Calendar to request two changes. He asked that the word, "AirBNB,"be stricken from the minutes and he asked that the minutes include a comment that he made during the discussion on the Youth Commission work plan about encouraging youth to be civically engaged. Mayor Miller invited public comment on the item. No one requested to speak. CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE CITY COUNCIL RETREAT ON JANUARY 23, 2015 WITH THE CHANGES REOUESTED BY VICE MAYOR CAPPELLO. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 4. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 2/3/2015 Period 8 2/10/2015 Period 8 This item was removed from the Consent Calendar for public comment. Mayor Miller invited public comment. The following people requested to speak: Trish Cypher raised concerns regarding Council review of the check register and its placement on the Consent Calendar. Page 3 of 8 15 No one else requested to speak. MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 2/3/2015 PERIOD 8; AND 2/10/2015 PERIOD 8. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. PUBLIC HEARINGS None OLD BUSINESS None NEW BUSINESS 5. Amended 2015 City Council Assignments—Architecture 101 Ad Hoc Committee Recommended action: Approve resolution amending City Council Member assignments for 2015. City Clerk Crystal Bothelio presented the staff report. Mayor Miller invited public comment on the item. No one requested to speak. RESOLUTION NO. 15-005 CAPPELLO/BERNALD MOVED TO APPROVE RESOLUTION AMENDING CITY COUNCIL MEMBER ASSIGNMENTS FOR 2015 AND APPOINTING VICE MAYOR CAPPELLO AND COUNCIL MEMBER BERNALD TO THE ARCHITECTURE 101 AD HOC COMMITTEE. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 6. First Amendment to the Hakone Gardens Master Plan Development Agreement Recommended action: Consider a request by the Hakone Foundation to amend the payment terms contained in the Master Plan Development Agreement. City Manager James Lindsay presented the staff report. Mayor Miller invited public comment on the item. The following people requested to speak: Mark Weisler spoke in opposition to the development agreement amendment. Trish Cypher spoke in opposition to the development agreement amendment. Page 4of8 16 Peggy Lynne spoke in opposition to the development agreement amendment. Ann Waltonsmith, Chair of the Hakone Foundation Board of Trustees, spoke in favor of the development agreement amendment. No one else requested to speak. CAPPELLO/KUMAR MOVED TO AMEND THE PAYMENT TERMS CONTAINED IN THE HAKONE GARDENS MASTER PLAN DEVELOPMENT AGREEMENT. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Mayor Miller invited students from Presentation High School to introduce themselves on stage. 7. FY 2014/15 Mid-Year Budget Status Report and Budget Adjustment Resolution Recommended action: Review the FY 2014/15 budget status report and proposed budget adjustments, and adopt the attached resolution approving the City's FY 2014/15 mid-year budget amendments. City Manager James Lindsay presented the staff report on this item. Mayor Miller invited public comment on this item. The following person requested to speak: Trish Cypher raised concerns about projects funded by Community Development Block Grant monies. No one else requested to speak. RESOLUTION NO. 15-006 LO/KUMAR MOVED TO ADOPT THE RESOLUTION APPROVING THE CITY'S FY 2014/15 MID-YEAR BUDGET AMENDMENTS. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 8. CalPERS Unfunded Accrued Liability and Budget Adjustment Resolution Recommended action: Review report and approve the attached budget adjustment resolution to appropriate funding for an approximate $3.3 million payment toward the City's share of the CalPERS Unfunded Accrued Liability, and authorize the Administrative Services Director to issue the payment. City Manager James Lindsay presented the staff report on this item. Mayor Miller invited public comment on the item. The following person requested to speak: Page 5 of 8 17 Trish Cypher asked questions about City retirement offerings and suggested that the City withdraw from Ca1PERS. No one else requested to speak. RESOLUTION NO. 15-007 KUMAR/LO MOVED TO APPROVE THE BUDGET ADJUSTMENT RESOLUTION TO APPROPRIATE FUNDING FOR AN APPROXIMATE $3.3 MILLION PAYMENT TOWARD THE CITY'S SHARE OF THE CALPERS UNFUNDED ACCRUED LIABILITY, AND AUTHORIZE THE ADMINISTRATIVE SERVICES DIRECTOR TO ISSUE THE PAYMENT. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL MEMBER ASSIGNMENT REPORTS Mayor Miller invited public comment. The following person requested to speak: Trish Cypher raised concerns about public comment on Council assignment reports, the purpose of the Cities Association of Santa Clara County-Legislative Action Committee, and Saratoga Library's use of BiblioCommons. No one else requested to speak. Mayor Howard Miller Council Finance Committee—the Finance Committee will be working on the operating reserve and discussing how to pay down the remainder of the CalPERS UAL. Valley Transportation Authority (VTA)Policy Advisory Committee—during the last meeting, a new Chair and Vice Chair were selected and an orientation was held for new members. West Valley Mayors and Managers Association—the group will be meeting soon and discussing agenda items for upcoming meetings. West Valley Solid Waste Management Joint Powers Authority—during the last meeting, the Board selected Steven Leonardis from the Town of Los Gatos to serve as Chair and Mayor Miller was selected to serve as Vice Chair. During the meeting, potential uses of liquidated damages funds were discussed. Additionally, the hauler and landfill agreements were reviewed. Vice Mayor Manny Cappello Hakone Foundation Board—Vice Mayor Cappello reported that he was in attendance at the February 5, 2015 Board Meeting, which Council Member Lo reported on. Santa Clara County Housing and Community Development (HCD) Council Committee—the Committee received presentations from the applicants for CDBG funds. The technical advisory committee will be making funding recommendations for the HCD to consider. The HCD will then make funding recommendations for the Board of Supervisors to decide upon. Saratoga Area Senior Coordinating Council (SASCC)—at the upcoming meeting, the Board will receive an update on efforts to partner with Live Oak to oversee the Adult Care Center. West Valley Sanitation District—during the last meeting, the Board discussed recent flow studies conducted on single family and multi-family uses. The commercial flow study still needs to be conducted. Page 6 of 8 18 Council Member Emily Lo Hakone Foundation Board&Executive Committee—there were a series of meetings on February IOth and 11th for the Hakone Gardens Master Plan. The meetings included site visits, workshops, and opportunities for the public to provide their thoughts on the future of Hakone. There will be additional opportunities for the public to participate in the future. The Board also discussed the Lunar New Year Festival on March 1, 2015 at Hakone from 11:00 a.m. to 3:00 p.m.,with the opening ceremony at noon. Visitors are encouraged to take the shuttle bus or carpool. The Board has been meeting once or twice a month and moving forward, expects to meet at least once a month. The number of meetings may decline during the summer. The update to the bylaws is in progress and preliminary proposals for the bylaws will be discussed at the next meeting. Santa Clara County Library Joint Powers Authority—the District held a forum for library commissions and friends organizations that was well attended. One of the most popular sessions was, "What You Don't Know About the Library." There will also be a workshop on March 28th starting at 9:30 a.m. at Saratoga Library that the Council has been invited to attend. Saratoga Chamber of Commerce &Destination Saratoga—Council Member Lo reported that she attended the Saratoga Chamber and Destination Saratoga meetings on behalf of Council Member Kumar. The Chamber voted to end discussions on the possible merger with the Los Gatos Chamber of Commerce. The Chamber will be surveying businesses and community members to identify the needs of businesses that the Chamber can address or support. The Chamber is also assisting with the Village Directory. Additionally, Destination Saratoga is considering a press event on a smaller scale than the Village Dinner proposal. Council Member Mary-Lynne Bernald Cities Association of Santa Clara County—Council Member Bernald shared that she attended the Cities Association Meeting on behalf of Mayor Miller. During the meeting,the group voted to endorse the Community Plan to End Homelessness. The group also heard a presentation from former San Jose Mayor Chuck Reed on the Silicon Valley Talent Partnership. An update on anticipated State legislation was also provided. Anticipated legislation includes bills that address climate change, medical marijuana, and transportation infrastructure. At the May meeting the group is expected to discuss the next Super Bowl and its economic impact and opportunities for the region. Cities Association of Santa Clara County-Selection Committee—Jeff Cristina was appointed as the ABAG Executive Board Alternate for a term expiring June 2016. Saratoga Historical Foundation—the next meeting is scheduled for February 19, 2015. Saratoga Sister City Organization—the website is currently under development. The group also discussed the Gomersall Scholarship and is thinking of giving a scholarship to a Hakone Gardens staff member for water management classes. Council Member Rishi Kumar Saratoga Chamber of Commerce &Destination Saratoga—the Chamber has been discussing the formation of a business improvement district over the last few months. They plan to seek input on potential Chamber offerings, service enhancements, and priorities that might be addressed through a business improvement district. Valley Transportation Authority (VTA)Policy Advisory Committee—Council Member Kumar shared that he attended the last meeting, which included an orientation for new members. The orientation was well done. Additionally, Council Member Kumar attended the opening of the VTA Innovation Center. Page 7 of 8 19 CITY COUNCIL ITEMS Council Member Bernald brought it to the attention of the City Council that the County Public Health Department will be offering grant funding for health related initiatives, such as smoking restrictions for multifamily housing and regulations on e-cigarettes. CITY MANAGER'S REPORT None ADJOURNMENT Mayor Miller announced that after adjournment of the Regular Meeting, the City Council would be reconvening to the Closed Session in the Administrative Conference Room and report out from the Closed Session there. CAPPELLO/LO MOVED TO ADJOURN THE REGULAR MEETING AT 9:26 P.M. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk City of Saratoga Page 8 of 8 20 SARATOGA CITY COUNCIL 995fi CQ L!F O RNP MEETING DATE: March 4,2015 DEPARTMENT: Finance&Administrative Services PREPARED BY: Gina Scott,Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 2/17/2015 Period 8 2/24/2015 Period 8 BACKGROUND: The information listed below provides detail for weekly City check runs. Checks issued for$20,000 or greater are listed separately as well as any checks that were void during the time period. Fund information,by check run,is also provided in this report. REPORT SUMMARY: Attached are Check Registers for: Prior Check Register Ending Total Checks Ending Type of Checks Date Starting Check# Check# Checks Amount Released Date Check# Accounts Payable 2/17/15 127397 127427 31 639,624.45 02/17/15 2/10/15 127396 Accounts Payable 2/24/15 127428 127500 73 215,300.66 02/24/15 2/17/15 127427 Accounts Payable checks issued for$20,000 or greater: Date Check# Issued to Fund Dept. Purpose Amount 02/17/15 127403 City of San Jose General PS Animal Control 30,027.40 02/17/15 127410 Granite Rock Gas Tax Fund PW 2014 PMP Project 174,482.50 02/17/15 127418 SCC Office of the Sheriff General PS Law Enforcement 383,378.33 02 127452 Hakone Foundation CIP Parks Project /24/15 PW Contribution Reimb 75,000.00 Accounts Payable checks voided during this time period: AP Date I Check#I Issued to Reason Status Amount N/A ADVERTISING,NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2,this item was properly posted as a City Council agenda item and included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Check Registers in the'A/P Checks By Period and Year'report format 21 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/17/2015 CITY OF SARATOGA VENCHKII TIME: 11:12:21 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 8/15 FUND FUND TITLE AMOUNT 111 GENERAL FUND 458,672.44 414 CIP ADMIN PROJECTS FUND 1.50 481 GAS TAX FUND 176,559.07 621 OFFICE SUPPORT 424.02 623 VEHICLE & EQUIPMENT MAINT 2,770.42 624 BUILDING MAINTENANCE 1,197.00 TOTAL REPORT 639,624.45 22 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/17/2015 CITY OF SARATOGA VENCHKII TIME: 11:11:59 CHECK REGISTER ACCOUNTING PERIOD: 8/15 FUND - 009 -. DISBURSEMENT FUNS) CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR--------------- ACCT -------DESCRIPTION------- AMOUNT 127397 11111 02/17/15 35 ACCENT GRAPHICS 61111 PRE-INKED STAMPS 90.91 127398 11111 02/17/15 1186 ADVANCED FUEL SERVICES, 1 62144 JANUARY FUEL TESTING 200.00 127399 11111 02/17/15 500 ALL ON ELECTRIC 43112 REFUND PERMIT 15-0147 1..50 127399 11111 02/17/15 500 ALL ON ELECTRIC 41412 REFUND PERMIT 15-0147 11.70 127399 11111 02/17/15 500 ALL ON ELECTRIC 43471 REFUND PERMIT 15-0147 128.00 TOTAL CHECK 141.20 127400 11111 02/17/15 798 ANGELINA, PATRICIA 64261 INSTRUCTOR-ROSEN 259.52 127401 11111 02/17/15 953 ARC 64121 PRINTING/BINDING SRVC 421.81 127402 11111 02/17/15 1013 CAL SPORTS CLUB 64261 INSTRUCTOR-ARCHERY 69.30 127403 11111 02/17/15 517 CITY OF SAN JOSE 64821 OCT/NOV ANIMAL. SRVCS 30,027.40 127404 11111 02/17/15 922 CITY OF SARATOGA RECREATO 68534 JULY 4TH EVENT 2014 351.00 127405 11111 02/17/15 1023 CONTRACT SWEEPING SERVICE 64531 JAN STREET SWEEP 13,239.50 127406 11111 02/17/15 342 DATA TICKET INC 62481 NOV PARKING CITATIONS 415.30 127406 11111 02/17/15 342 DATA TICKET INC 62481 CR ONLINE ACCESS CHRG -50.00 TOTAL CHECK 365.30 127407 11111 02/17/15 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 200.00 127407 11111 02/17/15 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 124.00 127407 11111 02/17/15 211 DEEP CLIFF GOLF COURSE 64261 INSTRUCTOR-GOLF 672.00 TOTAL CHECK 996.00 127408 11111 02/17/15 1043 EMILY LO 66111 CITY FAC USE REIMS 217.38 127409 1.1111 02/17/15 500 FARANAK RAEISSI 22111 A314-0018 310.00 127410 11111 02/17/15 466 GRANITE ROCK COMPANY 81161 2014 PMP PROJECT 183,665.78 127410 11111 02/17/15 466 GRANITE ROCK COMPANY 21132 RETENTION HELD PO#94 -9,183.28 TOTAL CHECK 174,482.50 127411 11111 02/17/15 478 HAWKINS TRAFFIC SAFETY 81121 STREETS SUPPLIES 2,076.57 127412 11111 02/17/15 24 ICE CENTER OF CUPERTINO 64261 INSTRUCTOR-ICE SKATE 54.00 127413 11111 02/17/15 956 INDEPENDENT STATIONERS 61111 OFFICE SUPPLIES 75.21 127413 11111 02/17/15 956 INDEPENDENT STATIONERS 61111 OFFICE SUPPLIES 15.40 TOTAL CHECK 90.61 127414 11111 02/17/15 100 KSAR 21911 COMCAST PEG FEE-12/31 16,881.38 127415 11111 02/17/15 327 MCMINN, CHRISTINE 64261 INSTRUCTOR-DANCE 144.00 127415 11111 02/17/15 327 MCMINN, CHRISTINE 64261 INSTRUCTOR-DANCE 108.00 127415 11111 02/17/15 327 MCMINN, CHRISTINE 64261 INSTRUCTOR-DANCE 108.00 127415 11111 02/17/15 327 MCMINN, CHRISTINE 64261 INSTRUCTOR-DANCE 108.00 TOTAL CHECK 468.00 127416 11111 02/17/15 328 METROPOLITAN PLANNING GRO 65411 CONTRACT PLANNER SRVC 1,900.00 127416 11111 02/17/15 328 METROPOLITAN PLANNING GRO 22119 SU8-14-0003 200.00 23 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 02/17/2015 CITY OF SARATOGA VENCHKII TIME: 11:11:59 CHECK REGISTER ACCOUNTING PERIOD: 8/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT TOTAL CHECK 2,100.00 127417 11111 02/17/15 135 NORTH BAY BLDG MAINTENANC 64511 JANITORIAL SERVICES 1,197.00 127418 11111 02/17/15 1 OFF OF SHERIFF-FISCAL SVC 64811 FEB LAW ENFORCEMENT 383,378.33 127419 11111 02/17/15 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 129.97 127419 11111 02/17/15 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 17.98 127419 11111 02/17/15 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 4.99 TOTAL CHECK 152.94 127420 11111 02/17/15 1092 PALACE ART & OFFICE SUPPL 61121 COPIER PAPER 424.02 127421 11111 02/17/15 313 BAY AREA NEWS GROUP 62132 LL 0005386605 3,242.16 127422 11111 02/17/15 500 SARAH OKUNO 68534 JULY 4TH GRANT REIMB 1,132.00 127423 11111 02/17/15 1236 SC FUELS/SOUTHERN COUNTIE 61362 UNLEADED FUEL 2,570.42 127424 11111 02/17/15 147 SHIMODA MICHIKO 64261 INSTRUCTOR-IKEBANA 355.50 127424 11111 02/17/15 147 SHIMODA MICHIKO 64261 INSTRUCTOR-IKEBANA 276.50 TOTAL CHECK 632.00 127425 11111 02/17/15 1198 SHUMS CODA ASSOCIATES, IN 64173 JAN INSPECTION SRVCS 3,782.50 127426 11111 02/17/15 160 SIERRA PACIFIC TURF SUPPL 61341 FERTILIZER 95.70 127427 11111 02/17/15 336 TLC ADMINISTRATORS 64163 TLC ADMIN FEES 2/15 175.00 TOTAL FUND 639,624.45 TOTAL REPORT 639,624.45 24 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/24/2015 CITY OF SARATOGA VENCHKII TIME: 12:37:10 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 8/15 FUND FUND TITLE AMOUNT 111 GENERAL FUND 48,708.82 241 ARROYO DE SARATOGA LNDSCP 73.23 242 BONNET WAY LANDSCAPE 339.00 244 CUNNINGHAM/GLASGOW LND 203.45 245 FREDERICKSBURG LANDSCAPE 44.64 246 GREENBRIAR LANDSCAPE 272.89 248 LEUTAR COURT LANDSCAPE 73.23 251 MCCARTYSVILLE LANDSCAPE 391.48 252 PRIDES CROSSING LANDSCAPE 221.99 253 SARATOGA LEGEND LANDSCAPE 165.00 255 TRICIA WOODS LANDSCAPE 59.06 271 BEUACHAMPS L&L 245.00 272 BELLGROVE L&L 746.70 273 GATEWAY L&L 268.18 275 QUITO L&L 17,667.37 277 VILLAGE COMMERCIAL L&L 17.47 411 CIP STREET PROJECTS FUND 10,743.21 412 CIP PARKS PROJECT FUND 89,280.05 413 CIP FACILITY PROJECT FUND 13,117.96 421 TREE FINE FUND 184.48 481 GAS TAX FUND 17,351.95 612 WORKERS COMP FUND 950.00 621 OFFICE SUPPORT 129.41 622 IT SERVICES 6,831.65 623 VEHICLE & EQUIPMENT MAINT 2,082.26 624 BUILDING MAINTENANCE 5,132.18 TOTAL REPORT 215,300.66 25 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/24/2015 CITY OF SARATOGA VENCHKII TIME: 12:36:42 CHECK REGISTER ACCOUNTING PERIOD: 8/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR--------------. ACCT -------DESCRIPTION------- AMOUNT 127428 11111 02/24/15 234 A T & T 63211 EL QUITO IRRIG MODEM 17.28 127428 11111 02/24/15 234 A T & T 63211 SUPERTRUNK 406.58 127428 11111 02/24/15 234 A T & T 63211 PROSPECT RD ALARM 32.69 127428 11111 02/24/15 234 A T & T 63211 HISTORICAL PARK IRR 17.47 127428 11111 02/24/15 234 A T & T 63211 BIG BASIN WAY IRRIG 17.47 127428 11111 02/24/15 234 A T & T 63211 TITUS/PROSP MED IRR 17.47 TOTAL CHECK 508.96 127429 11111 02/24/15 546 ABAG POWER PURCHASING POO 63111 GAS SERVICE 1,037.01 127430 11111 02/24/15 1186 ADVANCED FUEL SERVICES, I 62144 SEPTEMBER FUEL TEST 200.00 127431 11111 02/24/15 808 ARCHIVES & ARCHITECTURE 61164 TOUR-HERITAGE.PRES 500.00 127432 11111 02/24/15 197 ARROWHEAD MOUNTAIN SPRING 62614 DRINKING WATER SRVC 123.93 127433 11111 02/24/15 1187 ASSOCIATED SERVICES COMPA 61133 COFFEE SERVICE 98.32 127434 11111 02/24/15 1192 BAKER'S LOCK AND KEY SERV 64549 WILDWOOD LOCK RPR 63.19 127435 11111 02/24/15 766 BEAR, KATE 61192 WELLNESS GRANT REIMB 50.00 127436 11111 02/24/15 500 BRIAN BABCOCK 66212 PARKING FOR CONT 13.00 127436 11111 02/24/15 500 BRIAN BABCOCK 66213 CONF MILEAGE REIMB 58.66 TOTAL CHECK 71.66 127437 11111 02/24/15 500 BRIDGET EDDINGS 64262 CAMP TRANSPORT REIMB 72.00 127438 11111 02/24/15 228 CLASSIC CAR WASH 64611 VEHICLE MAINTENANCE 1,799.00 127438 11111 02/24/15 228 CLASSIC CAR WASH 64611 DISCOUNT TAKEN -125.00 TOTAL CHECK 1,674.00 127439 11111 02/24/15 930 COLE SUPPLY COMPANY, INC. 61341 PARKS SUPPLIES 855.42 127440 11111 02/24/15 494 COMCAST 63213 MNTHLY SRVC 2/20-3/19 108.98 127441 11111 02/24/15 991 COMCAST 63213 MNTHLY SRVC 2/19-3/18 36.57 127442 11111 02/24/15 250 COTTON SHIRES AND ASSOCIA 22119 #07-288 (50294) 866.25 127442 11111 02/24/15 250 COTTON SHIRES AND ASSOCIA 22119 GE014-2014 (55094) 425.00 127442 11111 02/24/15 250 COTTON SHIRES AND ASSOCIA 22119 GE013-0006 (S5202) 1,742.50 TOTAL CHECK 3,033.75 127443 11111 02/24/15 1208 DINO TURCHET CONSTRUCTION 81161 STORM DRAIN UPGRADE 4,810.00 127444 11111 02/24/15 341 DU-ALL SAFETY, LLC 61192 IIP PROGRAM CLASS 450.00 127444 11111 02/24/15 341 DU-ALL SAFETY, LLC 61192 MOWER SAFETY CLASS 450.00 TOTAL CHECK 900.00 127445 11111 02/24/15 416 EVANS WEST VALLEY SPRAY 64545 CS GRASS CONTROL 2,400.00 127445 11111 02/24/15 416 EVANS WEST VALLEY SPRAY 64545 WEED CNTRL-BEAUCHAMPS 1,500.00 TOTAL CHECK 3,900.00 127446 11111 02/24/15 419 EVENT SERVICES 62615 PROSPECT PORTA POTTY 304.50 127447 11111 02/24/15 426 FLINT TRADING, INC 81121 STREETS SUPPLIES 4,553.40 26 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 02/24/2015 CITY OF SARATOGA VENCHKII TIME: 12:36:42 CHECK REGISTER ACCOUNTING PERIOD: 8/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR.-------------- ACCT . -------DESCRIPTION------- AMOUNT 127448 11111 02/24/15 454 GACHINA LANDSCAPE MANAGEM .64543 MULCH - CANYON VIEW 687.50 127448 11111 02/24/15 454 GACHINA LANDSCAPE MANAGEM 81161 FEB WEED ABATEMENT 1,335.00 127448 11111 02/24/15 454 GACHINA LANDSCAPE MANAGEM 64543 MEDIAN UPGRD HWY 85 2,499.00 127448 11111 02/24/15 454 GACHINA LANDSCAPE MANAGEM 81161 FARWELL PLANTING 184.48 TOTAL CHECK 4,705.98 127449 11111 02/24/15 455 GARDENLAND POWER EQUIPMEN 61171 CHAINSAW 359.99 127450 11111 02/24/15 1273 GC PIVOTAL, LLC 63213 ISP SRVCS 2/16-3/15 739.96 127451 11111 02/24/15 500 GOLDSILVERISLAND HOMES, L 43481 TRP14-0485 125.00 127452 11111 02/24/15 500 HAKONE FOUNDATION 12411 CONTRIBUTION REIMB 75,000.00 127453 11111 02/24/15 488 HOME DEPOT CREDIT SERVICE 61341 PARKS SUPPLIES 447.29 127453 11111 02/24/15' 488 HOME DEPOT CREDIT SERVICE 61331 STREETS SUPPLIES 253.96 TOTAL CHECK 701.25 127454 1.1111 02/24/15 . 14 HYDROTEC IRRIGATION EQUIP 81161 BEAUCHAMPS-PARK TURF 2,511.21 127454 11111 02/24/15 14 HYDROTEC IRRIGATION EQUIP 64549 SPRINKLER-GARDINER 404.3.7 127454 11111 02/24/15 14 HYDROTEC IRRIGATION EQUIP 64549 VALVE - DAGMAR 518.85 127454 11111 02/24/15 14 HYDROTEC IRRIGATION EQUIP 64549 MASTER VALVE - DAGMAR 507.95 127454 11111 02/24/15 14 HYDROTEC IRRIGATION EQUIP 64549 RPLC SPRNKLR CARNEIL 81.29 127454 11111 02/24/15 14 HYDROTEC IRRIGATION EQUIP 64549 RPR MNLINE-BEAUCHAMPS 292.78 127454 11111 02/24/15 14 HYDROTEC IRRIGATION EQUIP 81161 CONDUIT INSTALLATION @ 3 7,410.34 TOTAL CHECK 11,726.79 127455 11111 02/24/15 19 IAN GEDDES TREE CARE, INC 64544 CLEAN UP - ALLENDALE 840.00 127455 11111 02/24/15 19 IAN GEDDES TREE CARE, INC 64544 OAK LIMB - BROOKGLEN 720.00 TOTAL CHECK 1,560.00 127456 11111 02/24/15 917 JOSON FENCE 64549 RPR FENCE-KEVIN MORAN 400.00 127456 11111 02/24/15 917 JOSON FENCE 64549 INSTL GATE -BROOKGLEN 2,481.00 127456 11111 02/24/15 917 JOSON FENCE 64549 RPR GATE - BROOKGLEN 1,808.00 TOTAL CHECK 4,689.00 127457 11111 02/24/15 132 KEN FUSON PEST MANAGEMENT 64549 GOPHERS - BEAUCHAMPS 245.00 127457 11111 02/24/15 132 KEN FUSON PEST MANAGEMENT 64545 GOPHERS - CIVIC CTR 280.00 127457 11111 02/24/15 132 KEN FUSON PEST MANAGEMENT 64545 GOPHERS - GARDINER 175.00 127457 11111 02/24/15 132 KEN FUSON PEST MANAGEMENT 64545 GOPHERS - LIBRARY 245.00 127457 11111 02/24/15 132 KEN FUSON PEST MANAGEMENT 64545 MOLES - KEVIN MORAN 105.00 127457 11111 02/24/15 132 KEN FUSON PEST MANAGEMENT 64545 GOPHERS - SARA MED 70.00 127457 11111 02/24/15 132 KEN FUSON PEST MANAGEMENT 64545 GOPHERS - ALLENDALE 280.00 TOTAL CHECK 1,400.00 127458 11111 02/24/15 221 LORAL LANDSCAPING, INC 64543 HWY 9 BARK 1,035.00 127459 11111 02/24/15 327 MCMINN, CHRISTINE 64261 INSTRUCTOR-DANCE 60.00 127460 11111 02/24/15 321 METAL FAB, INC 81121 STREETS SUPPLIES 1,060.31 127461 11111 02/24/15 806 METROPOLITAN TRANSPORTATI 81121 STREET INVEN SOFTWARE 1,250.00 127462 11111 02/24/15 1164 MOUSER LAW FIRM 65273 EMPLOYMENT LAW SERVICES 3,484.00 127462 11111 02/24/15 1164 MOUSER LAW FIRM .65272 EMPLOYMENT LAW SERVICES 338.00 27 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 02/24/2015 CITY OF SARATOGA VENCHKII TIME: 12:36:42 CHECK REGISTER ACCOUNTING PERIOD: 8/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------,- AMOUNT TOTAL CHECK 3,822.00 127463 11111 02/24/15 731 NEOPOST, INC 61111 INK CARTRIDGE 129.41 127464 11111 02/24/15 1062 NI GOVERNMENT SERVICES, I 63216 JANUARY AIR TIME 77.16 127465 11111 02/24/15 135 NORTH BAY BLDG MAINTENANC 64511 JANITORIAL SERVICES 855.00 127466 11111 02/24/15 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 32.62 127466 11111 02/24/15 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 32.62 TOTAL CHECK 65.24 127467 11111 02/24/15 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 EMRG TREE RMVL-PIERCE 4,600.00 127467 11111 02/24/15 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 CLEAN UP SARA/LG ROAD 975.00 TOTAL CHECK 5,575.00 127468 11111 02/24/15 610 PACIFIC DISPLAY, INC 81161 PED LIGHT MAINTENANCE 810.00 127469 11111 02/24/15 500 PEAKE DESIGN & CONSTRUCTI 43471 PERMIT REFUND 492.38 .127469 11111 02/24/15 500 PEAKE DESIGN & CONSTRUCTI 41412 PERMIT REFUND 96.1.8 127469 11111 02/24/15 5-00 PEAKE DESIGN & CONSTRUCTI 43412 PERMIT REFUND 19.61 TOTAL CHECK 608.17 127470 11111 02/24/15 1143 PLACEWORKS, INC. 81142 QUARRY PARK MASTER PLAN 1,875.00 127471 11111 02/24/15 1275 PORTICO, INC 81142 HAKONE GARDENS MASTER PLA 9,893.84 127472 11111 02/24/15 908 PRO DOOR & GLASS 81161 DOUBLE DOORS FOR MPR TO P 7,985.00 127473 11111 02/24/15 500 RACHEL ESTRADA 24211 REFUND FACILITY 500.00 127474 11111 02/24/15 393 REED &GRAHAM, INC 81121 STREETS SUPPLIES 141.82 127474 11111 02/24/15 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 207.89 TOTAL CHECK 349.71 127475 11111 02/24/15 500 ROB BALBUENA 66214 TUITION RMB FALL2014 508.12 127476 11111 02/24/15 55 ROSS RECREATION EQUIPMENT 81161 PRE SCHOOL PLAYGROUND INS 5,132.96 127477 11111 02/24/15 64 ROYAL BRASS, INC 61361 AUTO PARTS 201.95 127477 11111 02/24/15 64 ROYAL BRASS, INC 61361 AUTO PARTS 6.31 TOTAL CHECK 208.26 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 ARROYO DE SARA 73.23 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 BELLGROVE 746.70 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 BONNET WAY 254.00 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 CUNNINGHAM/GLAS 77.5% 203.45 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 EL QUITO LNDSCP/LIGHT 73.23 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 FREDERICKSBURG 44.64 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 GATEWAY PROJECT 268.18 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 GREEN13RIAR 272.89 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 LEUTAR COURT 73.23 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 310.19 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 152.29 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 PRIDES CROSSING 221.99 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 59.06 28 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 02/24/2015 CITY OF SARATOGA VENCHKII TIME: 12:36:42 CHECK REGISTER ACCOUNTING PERIOD: 8/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 127478 11111 02/24/15 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 528.07 TOTAL CHECK 3,281.15 127479 11111 02/24/15 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 479.55 127479 11111 02/24/15 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 287.73 127479 11111 02/24/15 729 TERESA PHILLIPS 64261 INSTRUCTOR-DANCE 191.82 TOTAL CHECK 959.10 127480 11111 02/24/15 505 SC FIRE DEPARTMENT 64261 INSTRUCTOR-CPR 35.00 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 64549 QUITO LIGHT MAINT 3,575.45 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 81161 STREET LIGHT MAINT 93.97 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 64549 QUITO LIGHT MAINT 3,863.00 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 64549 QUITO ST LIGHT RPRS 665.60 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 64549 QUITO LIGHT MAINT 2,439.35 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 81161 STREET LIGHT MAINT 262.50 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 64549 QUITO LIGHT MAINT 3,380.09 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 81161 STREET LIGHT MAINT 681.02 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 64549 QUITO LIGHT MAINT 3,409.05 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 81161 STREET LIGHT MAINT 100.50 127481 11111 02/24/15 1079 SIEMENS INDUSTRY, INC. 64549 DEVON STREET LIGHT 261.60 TOTAL CHECK 18,732.13 127482 11111 02/24/15 149 SIERRA DISPLAY INC 81121 LED STRING LIGHTS 397.48 127483 11111 02/24/15 160 SIERRA PACIFIC TURF SUPPL 61341 PARKS SUPPLIES 77.22 127483 11111 02/24/15 160 SIERRA PACIFIC TURF SUPPL 61341 PARKS SUPPLIES 14.05 127483 11111 02/24/15 160 SIERRA PACIFIC TURF SUPPL 61341 PARKS SUPPLIES 95.59 TOTAL CHECK 186.86 127484 11111 02/24/15 500 SOHA KOOCHEK 24211 REFUND FACILITY 300.00 127485 11111 02/24/15 236 SOLECTRIC ELECTRICAL 81161 RPLC POLE & FLASHERS 4,885.00 127486 11111 02/24/15 884 STAPLES CONTRACT & COMMER 61111 OFFICE SUPPLIES 157.52 127486 11111 02/24/15 884 STAPLES CONTRACT & COMMER 61111 OFFICE SUPPLIES 138.56 TOTAL CHECK 296.08 127487 11111 02/24/15 253 STEVE BENZING ARCHITECT 65412 ARCHITECTURAL SRVCS 612.50 127488 11111 02/24/15 256 STEVENS CREEK QUARRY INC 81121 CM FOR INV 459698 -12.10 127488 11111 02/24/15 256 STEVENS CREEK QUARRY INC 81121 STREETS SUPPLIES 108.03 TOTAL CHECK 95.93 127489 11111 02/24/15 500 SUE WALSH 24211 REFUND FACILITY 300.00 127490 11111 02/24/15 266 SUNGARD PUBLIC SECTOR INC 64312 MARCH ASP SERVICE 5,390.00 127491 11111 02/24/15 343 TMT ENTERPRISES INC 64552 CS CLAY MATERIAL 4,359..77 127491 11111 02/24/15 343 TMT ENTERPRISES INC 61341 SAWDUST-KEVIN MORAN 76.13 TOTAL CHECK 4,435.90 127492 11111 02/24/15 354 TONY LEM 64549 MUSEUM FLAG 224.09 127492 11111 02/24/15 354 TONY LEM 64549 BLANEY FLAG 243.01 TOTAL CHECK 467.10 29 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5 DATE: 02/24/2015 CITY OF SARATOGA VENCHKII TIME: 12:36:42 CHECK REGISTER ACCOUNTING PERIOD: 8/15 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION .51 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 BUILDING MAINTENANCE 45.98 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 CITY CLERK 11.28 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 CITY MANAGER .19 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 DEVELOPMENT SERVI.CES .19 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 FINANCE 52.27 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 GENERAL ENG 37.39 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 IT SERVICES 102.39 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 PARKS 129.95 127493 11111 02/24/15 395 VERIZON WIRELESS 63212 STREETS 116.99 TOTAL CHECK 497.14 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64547 JAN BONNET WAY 85.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64548 JAN CIVIC CENTER 755.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64532 JAN DOWNTOWN GARBAGE 85.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64541 JAN EL QUITO PARK 162.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64541 JAN FOOTHILL PARK 108.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64541 JAN HISTORICAL PARK 175.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64547 JAN LEGENDS LLA 165.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64542 JAN PROSPECT CENTER 433.00 127494 11111 02/24/15 402 VISTA LANDSCAPE & MAINTEN 64541 JAN RAVENWOOD PARK 85.00 TOTAL CHECK 2,053.00 127495 11111 02/24/15 901 WAXIE SANITARY SUPPLY 61132 JANITORIAL SUPPLIES 1,920.17 127496 11111 02/24/15 432 WEST VALLEY COLLECTIONS 62616 FEB GARB COLLECTION 330.83 127497 11111 02/24/15 902 WEST VALLEY TRAILWAYS 64261 2/6 EXCURSION 950.00 127497 11111 02/24/15 902 WEST VALLEY TRAILWAYS 64263 2/19 EXCURSION 950.00 TOTAL CHECK 1,900.00 127498 11111 02/24/15 441 WHITLINGER, JOHN 64261 INSTRUCTOR-TENNIS 301.32 127498 11111 02/24/15 441 WHITLINGER, JOHN 64261 INSTRUCTOR-TENNIS 301.32 127498 11111 02/24/15 441 WHITLINGER, JOHN 64261 INSTRUCTOR-TENNIS 150.66 127498 11111 02/24/15 441 WHITLINGER, JOHN 64261 INSTRUCTOR-TENNIS 251.10 127498 11111 02/24/15 441 WHITLINGER, JOHN 64261 INSTRUCTOR-TENNIS 150.66 127498 11111 02/24/15 441 WHITLINGER, JOHN 64261 INSTRUCTOR-TENNIS 100.44 127498 11111 02/24/15 441 WHITLINGER, JOHN 64261 INSTRUCTOR-TENNIS 401.76 TOTAL CHECK 1,657.26 127499 11111 02/24/15 696 ZAG TECHNICAL SERVICES, I 64315 IT SUPPORT SERVICES 453.75 127500 11111 02/24/15 447 ZEE MEDICAL SERVICE 61111 FIRST AID SUPPLIES 202.22 127500 11111 02/24/15 447 ZEE MEDICAL SERVICE 61111 FIRST AID SUPPLIES 202.22 TOTAL CHECK 404.44 TOTAL FUND 215,300.66 TOTAL REPORT 215,300.66 30 1 u �A.�.j L SARATOGA CITY COUNCIL ` �CIFOik"� MEETING DATE: March 4, 2015 DEPARTMENT: City Manager's Office PREPARED BY: Crystal Bothelio, City Clerk SUBJECT: Ordinance Amending Chapter 11 of the City Code(Electronic Smoking Devices & Flavored Tobacco) RECOMMENDED ACTION: Conduct public hearing; introduce and waive the first reading of the attached ordinance updating Chapter 11 of the City Code; and direct staff to place the ordinance on the Consent Calendar for adoption at the next regular City Council meeting. BACKGROUND: At the January 21, 2015 City Council Meeting, the City Council directed staff to prepare an ordinance amending the City Code to extend City of Saratoga prohibitions on tobacco use to electronic smoking devices and flavored tobacco. Electronic smoking devices are battery- powered devices that use a heating element to turn a liquid solution, often containing nicotine, into a vapor, which is inhaled by the user. Currently,use of tobacco products is prohibited in City parks,recreational areas, and parking lots. If adopted, the attached ordinance would amending Chapter 11 of the City Code to define electronic smoking devices and make it clear that their use is prohibited in City parks, recreational areas, and parking lots. The ordinance also clarifies that use of flavored tobacco is not permitted where smoking and tobacco use is prohibited. In addition to the Council direction provided at the January 21, 2015 Council Meeting to amend the City Code to extend smoking limitations to electronic smoking devices and flavored tobacco, staff received direction to prepare a tobacco retailer licensing ordinance. Staff will be bringing this ordinance forward at a future meeting for City Council consideration. ADVERTISING, NOTICING AND PUBLIC CONTACT: The Public Hearing for this item was properly noticed in the Saratoga News on March 20, 2015. ATTACHMENTS: Attachment A - Ordinance Amending Chapter 11 of the City Code 31 ORDINANCE AN ORDINANCE AMENDING CHAPTER 11 OF THE SARATOGA CITY CODE THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS FOLLOWS: Findings 1. The City Code of the City of Saratoga prohibits smoking and the use of tobacco products in City parks. This applies to electronic cigarettes as well as flavored tobacco and the City Council wishes to ensure that these limitations are clearly understood. 2. Electronic cigarettes are often known as "e-cigarettes"or"electronic smoking devices"and are battery operated devices that do not contain tobacco, that are generally designed to resemble traditional cigarettes and used to deliver nicotine, flavor, and/or other substances through a vapor inhaled by the user. 3. There is currently minimal federal or state regulation or control of the use and content of electronic smoking devices and there are health concerns regarding the use of electronic smoking devices, which deliver an unknown mix of potentially harmful compounds. 4. Electronic smoking devices often mimic conventional tobacco products in shape, size, and color,with the user exhaling a smoke-like vapor similar in appearance to the exhaled smoke from cigarettes and other conventional tobacco products such that the use of electronic smoking devices in locations where the use of other types of cigarettes,pipes,and cigars are prohibited may cause confusion and uncertainty and make the enforcement of bans on smoking more difficult. 5. The City Council also wishes to confirm and clarify that flavored tobacco is included among the types of tobacco products the use of which is prohibited in City parks. 6. The City Council of the City of Saratoga held a duly noticed public hearing on February 18, 2015,and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance and waived the reading thereof. Therefore, the City Council hereby ordains as follows: Section 1. Adoption. Section 11-15.010 of the Saratoga City Code is amended as set forth below. Text to be added is indicated in bold double-underlined font (e.g., bold double-underlined) and text to be deleted is indicated in strikeout font(e.g.,see . Text in standard font is readopted by this ordinance. 11-15.010 - Definitions. 1 32 The following words and phrases, whenever used in this Article shall have the meanings defined in this Section unless the context clearly requires otherwise: (a) Parking area means a parking lot or any other area designated or primarily used for parking vehicles of persons accessing a recreational area. (b) Person means any natural person, partnership, cooperative association, corporation, personal representative,receiver,trustee,assignee,or any other legal entity except the City of Saratoga. (c) Recreational area means any outdoor area that is publicly owned and open to the general public for recreational purposes, regardless of any fee or age requirement. The term "recreational area" includes,but is not limited to,parks,picnic areas,playgrounds, sports fields, golf courses, walking paths, gardens, hiking trails, bike paths, horseback riding trails, swimming pools, roller- and ice-skating rinks, and skateboard parks. (d) Smoke means the gases,particles,or vapors released into the air as a result of combustion, electrical ignition or vaporization,when the apparent or usual purpose of the combustion, electrical ignition or vaporization is human inhalation of the byproducts, except when the combusting or vaporizing material contains no tobacco or nicotine and the purpose of inhalation is solely olfactory,such as,for example,smoke from incense.The term"smoke" includes, but is not limited to, tobacco smoke, electronic cigarette vapors, and marijuana smoke. (e) Smoking means engaging in an act that generates smoke,such as for example:possessing a lighted pipe, lighted hookah pipe, an operating electronic cigarette-smoking device, a lighted cigar, or a lighted cigarette of any kind; or lighting or igniting of a pipe, cigar, hookah pipe, or cigarette of any kind. (f) Tobacco product means any substance containing tobacco leaf,including,but not limited to, cigarettes, cigars, pipe tobacco, hookah tobacco, snuff, chewing tobacco, dipping tobacco, snus,bidis, or any other preparation of tobacco (such as flavored tobaccol; and any product or formulation of matter containing biologically active amounts of nicotine that is manufactured,sold,offered for sale,or otherwise distributed with the expectation that the product or matter will be introduced into the human body, but does not include any cessation product specifically approved by the United States Food and Drug Administration for use in treating nicotine or tobacco dependence. g)Electronic smoking device means an electronic and/or battery-operated device the use of which may resemble smoking. which can be used to deliver an inhaled dose of vapors including nicotine or other substances. Electronic smoking device includes any such device. whether it is manufactured, distributed, marketed or sold as an lectronic cigarette, electronic cigar. electronic cigarillo, electronic pipe, electronic hookah, electronic vape, vaporize or any other product name or description. Electronic smoking device does not include any product specifically approved by the United States Food and Drug Administration for use in the mitigation,treatment or prevention of diseases. Section 2. Severance Clause. 2 33 The City Council declares that each section,sub-section,paragraph,sub-paragraph,sentence,clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph,sub-paragraph,sentence,clause and phrase of this ordinance.If any section,sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental Quality Act The proposed amendments and additions to the City Code are Categorically Exempt from the California Environmental Quality Act(CEQA)pursuant to CEQA Guideline section 15061(b)(3). CEQA applies only to projects which have the potential of causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment,the activity is not subject to CEQA. In this circumstance the amendments to the existing City Code and related sections and additions of provisions and reference appendices to the existing Code;the amendments and additions would have a de minimis impact on the environment. Section 4. Publication. A summary of this ordinance shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. Following a duly notice public hearing the foregoing ordinance was introduced at the regular meeting of the City Council of the City of Saratoga held on the 4th day of March 2015 and was adopted by the following vote on March 18, 2015. COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: HOWARD A. MILLER CRYSTAL BOTHELIO MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA Saratoga, California Saratoga, California APPROVED AS TO FORM: RICHARD TAYLOR, CITY ATTORNEY 3 34 1 u �A.�.J L SARATOGA CITY COUNCIL MEETING DATE: March 4, 2015 DEPARTMENT: City Manager's Office PREPARED BY: Brian Babcock, Administrative Analyst I SUBJECT: Summer 2015 Issue of The Saratogan RECOMMENDED ACTION: Accept report and direct staff accordingly. BACKGROUND: The Saratogan is one of the methods the City uses to improve communication with residents and ensure the public has access to useful and important information. The City has published a wide range of articles in previous issues. They have ranged from public safety articles to water conservation tips to City project updates. The Cities newsletter is published quarterly. The Saratogan has been incorporated into the Saratoga Recreation Activity Guide in the last four years to save money on mailing expenses. In addition to being mailed to every home in Saratoga, staff also drops off printed copies to the Saratoga Library, Book-Go-Round, Saratoga Chamber of Commerce, multiple coffee shops, and numerous newspaper racks. Copies are also available at City Hall. A PDF copy of the newsletter is posted on the City's website, emailed to newsletter subscribers, and shared on the City's social media pages (Nextdoor, Facebook, and Twitter). The Spring 2015 issue of The Saratogan was mailed to residents at the end of January and presented articles under the theme of"Staying Safe in Saratoga." The newsletter featured articles about the services provided by the Sheriff's Office and tips on how residents can keep their homes, vehicles, and neighborhoods safe. It also included information about the City's various social media sites, AlertSCC and the Saratoga Community Emergency Response Team (CERT), upcoming community events, along with an"Ask Our Staff' section. Staff has come up with preliminary topics for the Summer 2015 issue of The Saratogan, which will be mailed to residents at the end of April. Staff proposes the theme "Get Outside" along with the following articles: Primary article topics: • A highlight of the City's numerous parks and their amenities, including a "Coming Soon!" section about the Quarry Park 35 • The City's trails and other outdoor activities (such as the Saratoga History Museum's walking tour) Secondary topics: • Articles introducing new Community Development Director Erwin Ordofiez and Sheriff's Office Captain Rick Sung • Profile of the Pedestrian, Equestrian, Bicycle Trails Advisory Committee • Information on the "linkAges TimeBank"program • Upcoming community events • Ask Our Staff ATTACHMENTS: Attachment A - Spring 2015 Issue of The Saratogan 36 04- SAR,.-ATOGAN 1956 Cq(/FORN�P SPRING , 15 Saratoga Continues to be one of the Safest Cities in the Country Keeping Saratoga a safe city continues v to be vitally important to residents, City Council Members, and the Santa Clara County Sheriff's Office. A safe community has a positive impact on the health and q well-being of its residents. And the efforts of everyone involved has been recognized in recent years.Saratoga was named the"Safest - City in California" in 2013 and the 12th "Safest City in the United States"in 2014. The City has contracted with the Sheriff's fi Office for public safety services since r _-- Saratoga's incorporation in 1956. This partnership has been rewarding for the City in multiple ways.The Sheriff's Office provides all the basic services that an internal police V department would—such as patrol, traffic enforcement, and investigations—with additional crime analysts, technology services, and other valuable law enforcement services on a more affordable and as-needed basis. In spring 2014, the City Council approved the addition of a second traffic safety officer to further public safety efforts.The officer adds an additional 1,800 hours of traffic enforcement in the City with an emphasis on schools,particularly during drop-off and pick-up times. Collaboration between residents and the Sheriff's Office is key in preventing crime and catching criminals. The Sheriff's Office has hosted crime prevention forums to educate residents about recent crime trends and pass along information on how to better protect themselves.Residents have then taken this information and passed it along to neighbors and friends through email listservs and social media sites like Nextdoor.com. This issue of The Saratogan contains some safety tips from the Sheriff's Office,information on how to start a class through the Recreation Department,and upcoming community events.Also read about: • How to help prevent home and vehicle burglaries,as well as how to report suspicious activity • The City's online communication tools, such as Nextdoor.com,Facebook,and YouTube r" Saratoga's Public Safety Recognitions Safest City in California-November 2013 - SafeWise.com 12th Safest City in the U.S.-February 2014-NeighborhoodScout.com SAFEST CI�'IES IN cp r� u 2nd Safest City in California-June 2014-Movoto.com "7 Burglary Prevention NEIGHBORHOOD Staying Safe in Saratoga CRIME LATCH Everyone wants to keep their home Alarm systems are also important.Be WE IMMEDIATELY REPORT and possessions safe, but no sure to test them regularly and update ALL SUSPICIOUS ACTIVITIES neighborhood is safe enough to be all contact information—including an TO OUR POLICE DEPARTMENT crime free. One of the simplest ways emergency contact—with the alarm to keep burglars out is to keep exterior company. An emergency contact can household doors locked at all times; be a family member, friend, or trusted and never hide a key outside. neighbor. Neighborhood Watch Just like doors,all windows should be The emergency contact should secured and locked when not in use or have access to the home (i.e., gate or anytime no one is home. This includes alarm code and keys to the home) and upstairs windows. knowledge of the A neighborhood watch program Blinds and property so they can be an important part of a curtains should t know if anything safe neighborhood. Residents be closed when is out of place or can inform the Sheriff's Office of no one is home missing. Residents crimes in progress or suspicious or after dark to - , can also request activity, while neighborhood avoid advertising - patrol checks when watch members can also use any expensive going on vacation phone trees and online listservs property and _ _ _ to make sure their to communicate crime trends purchases. _ _ homes are being and patterns in their area. Having a well- watched while they Neighborhood are away. Visit the National Nei lit home can g also help deter The Sheriff's Watch Institute website at criminals.The Sheriff's Office suggests Office has similar tips to prevent vehicle www.nnwi.org, or call (888) having exterior, motion-activated burglary. Always lock a vehicle's doors 669-4872, to order a "How to lighting at a home's front door, side and activate the alarm. Don't make it Start and Maintain a Healthy yard, and back yard. Installing timers easy for criminals by leaving wallets, Neighborhood Watch Program" on interior lights and setting them to electronics, or other valuable items in handbook.It walks readers step- turn on at random times during the day the vehicle and in plain view.These are by-step through the creation of and night can ward off burglars, the just a few tips. For more information, a neighborhood watch group. Sheriff's Office says. visit www.saratoga.ca.us/stayingsafe. Reporting Suspicious l� Be A Good Witness See A Vehicle? Call It In Knowyourlocation andthe If there is a vehicle i Always report suspicious d location of the suspicious involved, remember the activity to the Sheriff's N, activity. Addresses and acronym "CLAMMS." oo;° Office. Residents know cross streets are very The C = color of car, L best who or what belongs important. Always allow license plate number, A = in their neighborhoods. the dispatcher to ask additional distinguishing Deputies will always questions before hanging features (stickers or body respond to investigate up.Explain what's happening and why the damage), M = make (Ford, BMW, Honda), suspicious activity calls. Report the activity is suspicious.Give as much detail M = model (2-door, 4-door, truck, SUV), incidents immediately because time is as possible.Share information,such as the S =state of license plate if not CA.Try to of the essence. Call 911 or the Sheriff's person's gender, approximate age,height see how many occupants are in the vehicle Office non-emergency number at (408) and weight,race,hair color,eyes,and any and the last direction of travel. 299-2311. other distinguishing features. 130 ON THE WEB The City of Saratoga uses a variety of online tools to communicate with the public.All the sites are interwoven as the City shares information across each platform,and all are connected at their center by the City of Saratoga. CITY �3F -. S A R A TUA * "NE DOOR �..� - �, www.ri�tdoor.com is a neighborhood group on � S , `� — "-- - _ `fII'he•City is able to post information C' �"�- ---�::f a1I Saratog -residents on the social media fef MHXENT�oi� _°site or dost directly to a specific neighborhood ` �. --that might be affecteil,by an upfaming road ,,• 1 �fi �� cip6sute or comirnvniResPents can --�_ . _. l46--hare riewvs.w thb 'ea64-e ei thr.Uugh-posts info r c fteigh04hobc .sitesT wh k it Cann© 10 �• - �,.,�C`� d�-rte``' `_���,='�+��` r. �� i-�.::.,� ci .� may. a . co a it t od Facebook tQ 4 SsI'h # + sh i r at-ierr, otos - _ e ldent e and d `� .by Y.@ eel en '..: .4ca1'.or i t e � e _ i� www.yo e. CityHalI a If a pictu th a thousand w t s -s a video m iceless.The City has-tzLken e st videos. advantage of t opular vfde©-sharing V` ge p or Vi viewers: no website by posting videos about upcoming advertisements before a video starts. projects (by Road Improvements Project"),educational videos ("Garbage, Recycling &Green Waste"),and where the City stands today("2014 State of the City Address"). Ra Be Prepared for an Emergency ' Be prepared and informed when an emergency happens. U pe, COMMunityGAlertSCC is a free and confidential way for Saratoga residents to receive Events emergency warnings directly to their mobile devices,emails,and landlines.The Santa Clara par{ County emergency alert system provides information �S pa and instructions for multiple emergency situations, St._pad�- y p g v N[areb 14 including: g: Big GaSin Way • Flooding,wildfires and possible evacuations samioga'Alag—info • Public safety incidents, such as crimes that festival affect your neighborhood 9a gl0sso_m__— Sarato a_ Mareh 21, 1Q a m. • Post-disaster information about shelters, Saturday, e Qrebard transportation,and supplies Saratoga Peritag Sign up at https://alertscc.bbcportal.com or 13777 Fruitvale AVenUe download the AlertSCC app directly to a mobile device. sarato0istory.eom Residents can also prepare to help their families ���' and neighborhoods during an emergency by signing Celebra= up for the Saratoga Community Emergency Response Arbor nay---- —. April 22 Team,known as CERT.Learn basic Wednesday, disaster response skills, such as !Blaney plaza fire safety,light search and rescue, �,�ui.sarato9a ea.us and team organization. For more information on the program, visit www.saratoga.ca.us/cert. . A .Ask0ur. .. . ..Stafffeaturing. Michael.Taylor.................... . Have a question? Send your question(s)to bbabcock@saratoga.ca.us or(408) 868-1275. O: I'm interested in offering a class through the City of Saratoga's Recreation department.What do I need to do to become an instructor? A: The process of becoming an instructor, whether offering a class or program, begins by proposing a course or activity to the Recreation Department. We will then contact you and schedule an interview. We'll work with you to finalize the dates, times,fees, locations, class descriptions, and other relevant information. The Recreation Department has a detailed packet of information for those interested in becoming an instructor. Simply call us at(408) 868-1250 or e-mail me at mtaylor@saratoga.ca.us, and we will be happy to help you out! The Recreation Department has more than 100 independent contractors teaching a variety of classes. Our programs strengthen community relationships and improve the quality of life in Saratoga. We strive to provide a wide array of programs for all ages and interests that offer opportunities to grow, learn, relax, and be active. Michael Taylor is the Recreation and Facilities Director for the City of Saratoga.Information about the Recreation Department can be found by visiting www.saratoga.ca.us/recreation. °`saR,ro To learn more about The Saratogan, make comments, suggest story ideas, or just ask a question, 9 contact Brian Babcock at bbabcock@saratoga.ca.us or 408.868.1275.You can also find The Saratogan FoaN,P online and sign up for email alerts at www.saratoga.ca.us/saratogan. A A 1 u �A.�.j L SARATOGA CITY COUNCIL MEETING DATE: March 4, 2015 DEPARTMENT: City Manager's Office PREPARED BY: Debbie Bretschneider, Deputy City Clerk SUBJECT: City Council and Commission Expense Policy RECOMMENDED ACTION: Adopt the attached resolution to update the expense policy for City Council Members and City Commissioners. BACKGROUND: In 2006, the City Council adopted the "City of Saratoga Expense Reimbursement Policy for Elected Officials and Appointed Officials"to comply with requirements associated with Assembly Bill (AB) 1234. Staff is recommending updates to the policy to bring it in line with current practices and changes in costs. The draft policy was reviewed by the Finance Committee on February 6, 2015. Recommendations from the Finance Committee have been incorporated into the policy. AB 1234 sets specific standards governing reimbursement of City Council members and appointed officials (such as Commissioners). Reimbursement is allowed only if the City has adopted a"written policy, in a public meeting, specifying the types of occurrences that qualify a member of the legislative body to receive reimbursement of expense relating to travel, meals, lodging, and other actual and necessary expenses." (Gov't Code 53232.2(b).) ATTACHMENTS: Attachment A - Resolution Amending the Saratoga Council and Commission Expense Policy Attachment B - City of Saratoga Council and Commission Expense Policy 41 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADOPTING A COUNCIL AND COMMISSION EXPENSE POLICY A. WHEREAS, section 53232.2(a) of the Government Code authorizes local agencies to "reimburse members of a legislative body for actual and necessary expenses incurred in the performance of official duties." B. WHEREAS, section 53232.2(b) of the Government Code requires local agencies who make such reimbursements to "adopt a written policy, in a public meeting, specifying the types of occurrences that qualify a member of the legislative body to receive reimbursement of expense relating to travel,meals, lodging, and other actual and necessary expenses." C. WHEREAS, section 2-10.180(b) of the City Code provides that the City Council may, by resolution, establish a policy for the reimbursement of actual and reasonable expenses including,but not limited to, the cost of travel, meals, lodging and registration fees for attendance at meetings or functions as the designated representative of the City Council. D. WHEREAS the City believes that it is in the public interest to adopt a formal policy for payment of expenses incurred by members of its legislative bodies in the course of their official duties. NOW THEREFORE BE IT RESOLVED THAT: The City Council hereby adopts the attached policy, entitled"City of Saratoga Council and Commission Expense Policy." This resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 4th day of March, 2015 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Howard A. Miller, Mayor ATTEST: Crystal Bothelio, City Clerk 1 42 City of Saratoga Expense Reimbursement DGliny for E!eGted and Appointed Offiri Council and Commission Expense Policy I. Purpose The City of Saratoga takes its stewardship over the use of its limited public resources seriously. This policy provides guidaRGe to elo„ted and appeintorJ ef#+c+als OR direction to City Council Members and City Commissioners, on the use and expenditure of City resources, as well as the standards against which those expenditures will be measured. II. General A. City resources should be used only when there is a benefit to the City, including: • The opportunity to discuss the community's concerns with state and federal officials and representatives of other local governments in the region; • Participating in regional, state, and national organizations whose activities affect the City; and • Drllml)tlRg publin soWiGe and merol by FGGE)g R!Z*Rg s„nh %WiGe • Educational expenses related to improving the City Officials' skill and knowledge. III. 11-. Authorized Expenses A. City funds, equipment, supplies (including letterhead), and staff time must only be used for authorized City business and may not exceed the adopted budget appropriation. GvnnnonS inn„rroit in GE)RReGtiOR with the fE)IIE) A ORg Ether regwremor,ts Of this PGliGy are mot• B. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this Policv are met: 1. Communicating with representatives of regional, state, and national government on City-adopted policy positions; Adopted [Insert Date] Pagel 43 2. Attending educational seminars or procurement of educational materials designed to improve officials' skill and information levels; 3. Participating in regional, state, and national organizations whose activities affect the City's interests; and 4.Reeeg+z+ -serv+` ) to the Gity /forexamp No thanking a lenntime aPA 4. -5-. Attending City and City-related events.;aid 6. Implementing a Gity appreved strategy for attraGting or retaining business 111 Pre approval of Expenses APre_appreyal of expenses to he inns erred is not required exnept that the fellewino expenses require prier Mayeral appreyal• travel;1. WeMat'ORal and out of state 7 Expenses exneed.ng $250 per trip or event•, and Z Expenses net related to Sentien II A.! three soh A.6 but whinh nenetheless offer substantial benefit to the City IV. Expenditure Approval Requirements A. For Council Members: Pre-approval of expenses to be incurred is not required, except that the following expenses require prior approval from the Mayor (or Mayor aro tem in the absence of the Mayor) : 1. International and out-of-state travel: 2. Expenses (other than related to conferences sponsored by the League of California Cities) exceeding $500 per trip; and 3. Expenses not related to Section III. B.1 through B.4, but which nonetheless will offer substantial benefit to the City. B. For Commissioners, all expenditures require pre-approval by the Commission's staff liaison. Adopted [Insert Date] Page 2 44 V. IV-. Non-authorized Expenses A. Examples of personal expenses that the City will not reimburse include, but are not limited to: 1. The personal portion of any trip; 2. Political or charitable contributions or events; 3. Family expenses, including partner's expenses when accompanying official on agency-related business, as well as children- or pet-related expenses; 4. Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf related expenses), or other cultural events; 5. Alcoholic beverages, either as a portion of a meal expense or as a separate charge; 5. 6. Non-mileage personal automobile expenses, including repairs, traffic citations, insurance or gasoline; and 7. Any additional costs related to the extension of travel beyond what is required for business-related purposes (except due to travel restrictions caused by inclement weatherl: and 6. 8. Personal losses incurred while on City business. B. Any questions regarding authorization of a particular type of expense should be resolved by the approving authority before the expense is incurred. VI. V-. Cost Control A. To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. In the event that expenses are incurred which exceed these guidelines, the cost borne or reimbursed by the City will be limited to the costs that fall within the guidelines. 1. Transportation a. The most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements must be used, using the most direct and time-efficient route. Adopted [Insert Date] Page 3 45 b. Charges for rental vehicles may be reimbursed under this provision if it is determined that using a rental vehicle is more economical than other forms of transportation. In making such determination, the cost of the rental vehicle, parking and gasoline will be compared to the combined cost of other forms of transportation. Government and group rates must be used when available. 2. Airfare a. Airfares shall be booked through the City Manager's Office for the lowest available cost that meets business travel needs. b. Luggage Fees from airlines will be reimbursed for one checked bag that weighs 50 pounds or under. a /Airfares that oro equal to or loco than these available through the Cnhanaed I Gaal Geyernment /airfare Dregram offered threugh the s the Galifernia State sSeGiamen ei7 �vu7n'rt1e.s7 (htt •//\A/\A/\A/ noon aeUnties ern/default asp?'d-6 35) and the State of Galifernia are prose reed to he the most enenemiGal and reasonahle 3. Automobile a. Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect (see http://www.irs.gov). These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable. Forms for this reimbursement are available. b. Automobile rental expenses, including insurance coverage recommended by the City's Risk Manager, will be reimbursed at rates not to exceed business class auto rentals. Fuel expenses for business related usage will also be reimbursed, however repairs or citations resulting from the use of the rental vehicle will not be reimbursed. h The Internal Revenue Seniine rates will net he paid fer rental yehinles• enhi reaeinted fuel expenses will he reimbursed e B Adopted [Insert Date] Page 4 46 4 (mar Rental o Rental rotes that oro equal or loss than these available throe soh the State of Galifernia'c c websnite co� (http-ItiAfiAfiA�.GatFave!sR;aFt.GGR;/default.htrR)--hall be Gensudered the most eGenominal and reasonable for p urneses of reimbursement URdeF this travel PE)IIGY-. 4. � Taxis/Shuttles a. Taxis or shuttles fares may be reimbursed, including a fifteen (15%) percent gratuity per fare. Taxis or shuttles may be utilized when the cost of such fares is equal to or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time-efficiency. 5. 6-. Lodging a. Lodging expenses will be paid or reimbursed when official City business requires an overnight stay that exceeds 50 miles from Saratoga City Hall, unless otherwise approved by the Mayor. a When travel en effiGial Gity b iciness reaconahla requires an eyernloht stays ledging expenses well he paid for or reimb rl rrse e 6. 7-. Conferences/Meetings a. If lodging is in connection with a conference, expenses must not exceed the group rate published by the conference sponsor, if such rates are available at the time of booking. If the group rate is not available, the policy in the following section "Other Lodging" shall apply. 7. 9-. Other Lodging a. Travelers must request government rates, when available. A listing of hotels offering government rates in different areas is available at www.das.ca.aov/travel htto:AN AW natrayelcmart nem/ledq iideframec htm. Lodging rates that are equal to or less than government rates are presumed to be reasonable and hence reimbursable for purposes of this policy. b. In the event that government rates are not available at a given time or in a given area, lodging rates that do not exceed the IRS per diem rates for a given area are presumed reasonable and hence Adopted [Insert Date] Page 5 47 reimbursable. See Form 2106 -EZ at www.irs.gov . The site provides references to hotels that have government rates at or below Internal Revenue Service per diem limits. Per Diem rates vary by location and can be found at www.gsa.gov/perdiem . 8. -9-. Meals a. Meal expenses (breakfast, lunch, dinner) and associated gratuities are limited to a total of $100/day with receipts. Partial conference and travel days are pro-rated. The City does not reimburse for snacks and drinks between meals. b. If meals are included in the cost of the business-related activity registration fee, but Council or Commissioner elects to purchase the meal from another source, the cost of that meal will not be paid by the City. c. If receipts are not available, a per diem reimbursement will be provided in the following amounts: Breakfast: $15 Lunch: $15 Dinner: $30 a Reimbursable meal expenses and assonia}ed gratuities will no exneed a tetal of $60 00/day b. Meal reimbursement arnounts will be annually adjusted to reflect nhanges in the post of living in an/+orrdanGe with static}ins pi ihlisherl by the United States Department of aher, R,ireai i of I ahnr C�Q�Cfrl+�fCf V rCQ77C7r Static}ins Gens me Price index for the Saratoga area (The annual adjustment will he based on the Saratoga area whether travel is within the area or not.) 9. Laundry Service a. Laundry services are generally not eligible for reimbursement. On a case-by-case basis, when an extended business trip extends over seven (7) or more calendar days, reasonable laundry expenses may be reimbursed for necessary business clothing. 2 See Publocatmen 1542 at wwwjrs._qov or wwwoolmeyworks.gov/perd M). The site also has references to hotels that have geVeFRFReRt FateS at or below !RteMal RGV8RUG SeFVOGe per diem limits. For example, for the standard per diern rate for lodging On the continental United States is $60. the rate fo the ian Francisco area (as defined) is $1 0 However, S Adopted [Insert Date] Page 6 48 1 0 Telephene/Fax/(`ells alar o Officials will be reimbursed for acts gal telephone and fax expepsec 0RGUFred OR Gity b Usiness. Telephnpe hills ohnedide ntif riGh Galls were mage on City buciness mini rtes included in the official's plan the official can identify the percentage of rolls mage on public bucinecc 10. 44- Internet a. If Internet access is necessary for City-related business and is not provided free of charge at the conference or hotel site, officials will be reimbursed for Internet access connection and/or usage fees away from heme, not to exceed $20.00 $15.90 per day. 11. 4 Airport Parking a. Officials will be reimbursed for airport parking related to City business-related travel. b. Long-term parking must be used for travel exceeding 24-hours. Where practical, an airport shuttle should be used if the cost of the shuttle to and from the airport would be less than the anticipated cost of long term parking. 12. 4 Other a Baggage handling fees of up to $1.00 per hag and gratuities of up to fifteen (15-%) percent will he reimburse`t a. b-. Expenses for which City officials receive reimbursement from another agency are not reimbursable. V1. Cash AdvanGe PolliGy A—Crerrvm timeltrttime, t-ma'ybe R8GessaFy faF aR GffiGial to request a-Gays'rh'r advanGe tG GGver antiGipated expenses whole traveling er deing business OR the Gita'c behalf R /A "(mash dyanre" form she ild he submitted to the (mity Manager er the n�vcr�ri�-ca-vuiTcc–rvn-n-ate City MaRager's deSigRee t8R (10) buSiRess days PFiGF tE) the Reed for the adyaaRGe (Sample Apn `Jix "D") G. Any URused advanGe must be returned te the Gity treasury within twe (2) bUS'Ress days of the Gff'Gials return. Adopted [Insert Date] Page 7 49 Dpirrthe eveRt the Gity/Iv�anag r i� URGerttercain as to whether a-rencquestc Gomplies with this pnli-PY the regi iestnr mi est cook resole Minn from the Mayer. VII Credit Card Use Deloc A. The City of Saratoga does not issue Gredit Gards to individual o holders but does have a (mal Card it makes available for selented Qui expeise� B. OffiGials may use the City's and hotel reservations that would he eligible for reimbursement pi irsi cant to this policy. G. The Cal Card may not be r personal expeRses even if the off iGiaT 0ntends to reimburse the City for these expenses VII. VL Expense Report Content and Submission Deadline A. All Gash advan expenditures ^regi+ Gard expenses and expense reimbrsement requests reports and expense reimbursement requests �i must be submitted on a-n the City's current "Expense Report" form ample AppeRdix within thirty (30) days of an expense being incurred. The form must be accompanied by receipts documenting each expense or supporting documentation if requesting a per-diem meal reimbursement. Reimbursement is permitted only for meals that are not provided by the conference/meeting/seminar. B. Expense reports must document that the expense in question met the requirements of this policy. For example, if the meeting is with a legislator, the local agency official should explain whose meals were purchased, what issues were discussed and how those relate to the City's adopted legislative positions and priorities. C. Inability to provide such documentation in a timely fashion may result in the expense being borne by the official. VIII. D(-. Audits of Expense Reports A. All expenses are subject to verification that they comply with this policy. IX. X-. Reports to City Council or Commission A. Following an event for which a reimbursement claim has or will be submitted, the official seeking reimbursement shall, at the next regular Adopted [Insert Date] Page 8 50 City Council or Commission meeting (or at an earlier special meeting if practical), briefly report on the event. If multiple officials attended, a joint report may be made. X.-X4 Compliance with Laws A. City officials should keep in mind that some expenditures may be subject to reporting under the Political Reform Act and other laws. All agency expenditures are public records subject to disclosure under the Public Records Act. B. This policy supplements the definition of actual and necessary expenses for purposes of state laws relating to permissible uses of public resources. C. This policy also supplements the definition of necessary and reasonable expenses for purposes of federal and state income tax laws. XI. X41-. Violation of This Policy A. Use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: 1. Loss of reimbursement privileges; 2. A demand for restitution to the City; 3. The City reporting to state and federal tax authorities that the official's expenses are income; 4. Civil penalties of up to $1,000 per day and three times the value of the resources used; and 5. Prosecution for misuse of public resources. Adopted [Insert Date] Page 9 51 SARATOGA CITY COUNCIL MEETING DATE: March 4, 2015 DEPARTMENT: Community Development Department PREPARED BY: Christopher Riordan, AICP, Senior Planner SUBJECT: Village Facade Improvement Program Amendment RECOMMENDED ACTION: Approve an amendment to the Village Fagade Improvement Grant Program authorizing the City Council Finance Committee to approve applications for Village Fagade Improvement Grants. BACKGROUND: In April 2004, the City Council approved the creation of the Village Fagade Improvement Grant Program to help revitalize the Village and to encourage private investment in the Village Commercial District along Big Basin Way. Property or business owners can receive reimbursement of 50% of a projects cost, up to a maximum of$5000, which are related to fagade improvements. Eligible projects are those that make exterior improvements to storefronts that are visible from Big Basin Way and can include items such as new paint, signage, awnings, or landscaping. Since the program's inception the City has approved 26 applications for fagade improvement reimbursements totaling approximately$85,000. The Program calls for the City Council Village Ad Hoc Committee to review each grant application. In December of 2014 the Council eliminated Ad Hoc assignments as many were deemed unnecessary. The City Council Finance Committee was identified as a logical choice to take on the role of reviewing Village Fagade Improvement Grants. ATTACHMENTS: 1. Resolution 2. Proposed modification to the Village Fagade Improvement Grant Program 52 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AFFIRMING THE VILLAGE FACADE IMPROVEMENT PROGRAM WHEREAS, in April 2004 the City Council established the Village Fagade Improvement Program to help encourage private investment in the Village Commercial District; and WHEREAS, the Village Fagade Improvement Program can reimburse 50%, up to a maximum of$5,000, of a property or business owners cost of upgrading the fagade of their building as long as these improvements are visible from Big Basin Way; and WHEREAS, since the establishment of the Village Fagade Improvement Program a total of 26 property or business owners have received reimbursement grants for costs related to exterior improvements for items such as new paint, landscaping, signage, and awnings; and WHEREAS, the City Council Village Ad Hoc Committee previously reviewed and approved applications for Village Fagade Improvement Grants; and WHEREAS, in December 2014 the City Council eliminated all Council Ad Hoc assignments which included the Village Ad Hoc Committee; and WHEREAS, the City Council has determined that the Village Fagade Improvement Program should continue as it has resulted in the exterior enhancement of many buildings in the Village; and WHEREAS, the modifications to the Village Fagade Improvement Program include review and approval by the City Council Finance Committee; and NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Saratoga does hereby affirm the Village Facade Improvement Program and authorize the City Council Finance Committee to approve applications for Village Fagade Improvement Grants. COUNCIL MEMBERS: AYES: NAYS: AB SENT: ABSTAIN: SIGNED: ATTEST: HOWARD A.MILLER CRYSTAL BOTHELIO MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA Saratoga, California Saratoga, California 53 City of Saratoga Village Fagade Improvement Program 70 Program Description: In 2004, the City of Saratoga began the Village Fagade Improvement Program to revitalize the downtown area and encourage private investment in the Village Commercial District along Big Basin Way. Property owners or business owners (with property owner consent) can receive up to a 50% reimbursement of total project costs for fagade improvements. The maximum award for an approved fagade improvement to a storefront visible from Big Basin Way is $5,000. For example, a program participant would receive $3,000 for a project that totaled $6,000. However, $5,000 is the most a program participant can be reimbursed for a project that costs $10,000 or more. Exterior improvements to storefronts in the Village Commercial District that are visible from Big Basin Way are eligible for the program. Projects range from new paint, installation of an awning, to landscaping. To receive grant money, participants must submit an application and project proposal to the City. If the project meets necessary requirements and funding is available, then the project will be approved by the City Council Village Ad u^^ Finance Committee and staff will notify the applicant if any permits or approvals need to be obtained. Fagade improvements must be completed within 1 year of project approval and original receipts for all project expenses (labor, materials, etc.) are required for reimbursement. Village Fagade Improvement Program funds are distributed on a first-come-first- serve basis. Program Criteria: - Exterior improvements, visible from Big Basin Way, will bring improved area into compliance with City building codes, ordinances, statutes, or requirements, or those of any other entities that may have jurisdiction over the property (i.e. fire safety codes) - Painting, signage, lighting, and exterior repair projects that follow Village Design Guidelines - Addition of shade feature to storefronts, particularly awnings - Landscaping that beautifies Big Basin Way streetscape - Fagade improvements that enhance design elements and architectural features, such as inlaid tile, brick, decorative cornices, enhanced doors or window treatments Examples of Approved Projects: - New exterior paint - Installation or replacement of canvas awning - Improvements to sidewalk seating areas, including landscaping - New signage or improvements to existing signage - Enhancements to doors and windows, including new trim - Installation of exterior planter boxes Proposals for the following are not eligible: - Improvements that are outside of the Village Commercial District or not visible from Big Basin Way - Upgrades to electrical, gas, heating, or telecommunications - Interior improvements, including carpet, tile, and partition walls 1 54 Program Requirements: - Submission of a completed Fagade Improvement Application, including estimates, timeline, photographs, and property owner permission, to the City of Saratoga Fagade Improvement Program - Applicants other than the property owner (i.e. current business owner) must provide property owner consent - Up to 50% of project costs can be reimbursed through the Village Fagade Improvement Program - Grants are not awarded in amounts greater than $5,000 - Project must be completed within 1 year of project approval - After application approval, program participants may still be required to obtain approvals or permits from City of Saratoga - To receive reimbursements after project completion, program participant must submit original receipts for all project expenses (labor, materials, etc.), photos of finished project, and review of project goals listed in application How to Apply: - Submit one (1) original and two (2) copies of the completed application, along with photos of the proposed project location and property owner consent (if necessary) - If grant money is available, the application will be reviewed to determine if the project is eligible for the Village Fagade Improvement Program - Once eligibility is established, projects will be considered and approved by the City Council Village Ad u^^ Finance Committee - Upon approval, staff will inform the applicant if permits, site plan, or any other documents are required and a Fagade Improvement Program Agreement will be executed between the City of Saratoga, business owner, and property owner—if applicant is separate from the property owner - Project must receive all appropriate and necessary permits or permissions - To receive grant money, the project must be completed within 1 year of project approval as stated in the Program Agreement - Funds are available on a first-come-first serve basis o First priority will be given to proposed projects that bring building into compliance with City codes o Second priority will be given to projects with an emphasis on enhancing the Big Basin streetscape No single parcel with multiple tenants may take up more than 33% of the total available Fagade Improvement Funds for any given fiscal year. Individual property owners and/or business owners may apply for the Fagade Improvement Program for consecutive years, as long as program requirements are met. For more information, please contact: Christopher Riordan City of Saratoga Community Development Department 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: (408) 868-1235 Email: criordan(c)saratoga.ca.us 2 55