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Home My WebLink About06-20-2012 City Council Agenda Packet AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL JUNE 20, 2012 SPECIAL MEETING – 5:00 P.M. – ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER – 5:00 P.M. REPORT ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on June 14, 2012) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION –5:00 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code section 54956.9(a)) Name of case: Lee v. City of Saratoga (Santa Clara County Superior Court Case No. l- 12-CV -225772) CALL JOINT MEETING TO ORDER – 5:30 P.M. SARATOGA SENIOR CENTER – SAUNDERS ROOM – 19655 ALLENDALE AVENUE 1. Joint Meeting with the Saratoga Homeowners and Neighborhood Associations Recommended Action: Informational Only ADJOURNMENT 1 2 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Certificate of Posting of Agenda: I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on June 14, 2012 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us. Signed this 14th day of June 2012 at Saratoga, California. Crystal Morrow City Clerk Table of Contents Agenda 3 City Council Meeting Minutes Staff Report 9 Attachment A: June 6, 2012 Special and Regular Meeting Minutes 11 Review of Accounts Payable Check Registers Staff Report 23 Check Register 25 Check Register 29 Annual Approval of the City's Investment Policy Staff Report and Policy 33 Adoption of Ordinance No. 292 Allowing Tasting Rooms as a Permitted Use in the Village Staff Report - Alcohol Sales 42 Att. 1 - Proposed Ordinance 43 Adoption of Ordinance No. 293 related to Impervious Surfaces and Lot Coverage Staff Report 48 Ordinance 49 Highway 9 Safety Improvement Project Phase II – Award of Construction Contract Staff report 54 1. Budget Resolution 57 2. Scope of Phase II Improvements 58 Resolution in Support of Santa Clara Valley Water District Parcel Tax Staff Report 65 Attachment A: Resolution in Support of Santa Clara Valley Water District Parcel Tax 67 Attachment B: Flyer on Santa Clara Valley Water District Parcel Tax 69 Authorization for Santa Clara County Used Oil Payment Program Application Staff Report 71 Attachment A: Draft Letter of Authorization 73 Attachment B: Used Oil Payment Program Guidelines 74 Community Event Grant Request – Wildwoodstock 2012 Staff Report 84 Attachment A: Community Event Grant Request 86 Conditional Use Permit Fee Reimbursement for the French Tailor Staff Report 91 Attachment 1 - Remaining Balance Table 93 Attachment 2 - The French Tailors written request 94 Direction on Retail Alcohol Sales 1 Staff Report 96 2 AGENDA REGULAR MEETING SARATOGA CITY COUNCIL Wednesday, June 20, 2012 – CIVIC THEATER/COUNCIL CHAMBERS T 13777 FRUITVALE AVENUE LEDGE OF ALLEGIANCE OLL CALL v’t. Code 54954.2, the agenda for this meeting was properly posted on ne 14, 2012) EPORT FROM CLOSED SESSION REGULAR MEETING – 7:00 P.M. A P R REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Go Ju R OMMUNICATIONS FROM COMMISSIONS & PUBLIC C Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three ( minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct sta 3) ff ccordingly regarding Oral Communications under Council Direction to Staff. a Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. ommunications from Boards and Commissions C Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & ommissions. NNOUNCEMENTS C A EREMONIAL ITEMS C one PECIAL PRESENTATIONS N S one N 3 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: Approve City Council minutes for the meeting on June 6, 2012. 2. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: May 31, 2012 June 7, 2012 3. Annual Approval of the City's Investment Policy Recommended action: That the City Council review and approve the Investment Policy for Fiscal Year 2012/13. 4. Adoption of Ordinance No. 292 Allowing Tasting Rooms as a Permitted Use in the Village Recommended action: Waive the second reading and adopt Ordinance No. 292 amending the zoning regulations related to alcohol sales within the Village. 5. Adoption of Ordinance No. 293 related to Impervious Surfaces and Lot Coverage Recommended action: Staff recommends the Council waive the Second Reading and adopt Ordinance No. 293 amending the Zoning Regulations related to impervious surfaces and lot coverage. 6. Highway 9 Safety Improvement Project Phase II – Award of Construction Contract Recommended action: 1. Move to declare the lowest responsible bidder on the project and award the construction contract 2. Move to approve resolution amending the annual budget 7. Resolution in Support of Santa Clara Valley Water District Parcel Tax Recommended action: Approve the attached resolution in support of the Santa Clara Valley Water District Safe, Clean Water and Natural Flood Protection Plan Parcel Tax to be placed on the November 2012 ballot. 4 8. Authorization for Santa Clara County Used Oil Payment Program Application Recommended action: Authorize the City Manager to sign a letter giving the County of Santa Clara authorization to submit a regional Used Oil Payment Program application and act on behalf of the City of Saratoga. PUBLIC HEARINGS None OLD BUSINESS None NEW BUSINESS 9. Community Event Grant Request – Wildwoodstock 2012 Recommended action: Provide direction on the community event grant request in the amount of $2,578 for Wildwoodstock 2012. 10. Conditional Use Permit Fee Reimbursement for the French Tailor Recommended action: Consider the applicant’s request for a $3,400 reimbursement in fees for an Administrative Conditional Use Permit. 11. Direction on Retail Alcohol Sales Recommended action: Provide direction to the Planning Commission to make a recommendation to the City Council on allowing retail alcohol sales as a permitted use in commercial zoning districts. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Let’s Move City Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee TEA Ad Hoc West Valley Mayors and Managers Association West Valley Sanitation District Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation KSAR Community Access TV Board SASCC Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee 5 Council Member Emily Lo Association of Bay Area Governments Highway 9 Ad Hoc Library Joint Powers Authority Sister City Liaison Village Ad Hoc Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Santa Clara Valley Water District Commission Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce Council Finance Committee County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council TEA Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) 6 Certificate of Posting of Agenda: I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on June 14, 2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 14th day of June 2012 at Saratoga, California. Crystal Morrow City Clerk 7 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2012 06/20 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with HOA’s 07/04 Fourth of July –City Hall closed 07/18 Regular Meeting – Joint Meeting with Destination Saratoga Committee 08/01 Recess 08/15 Regular Meeting –Joint meeting with Hakone Foundation 09/05 Regular Meeting – Joint Meeting with Parks and Rec/PEBTAC 09/19 Regular Meeting – Joint Meeting with West Valley Board of Trustees 10/03 Regular Meeting – Joint Meeting with Saratoga/Monte Sereno Community Foundation 10/17 Regular Meeting – Joint Meeting with Traffic Safety Commission 11/07 Regular Meeting – Joint Meeting with Library Commission 11/21 Regular Meeting – Joint Meeting with Saratoga Ministerial Association 12/04 City Council Reorganization 12/05 Regular Meeting – Joint meeting with HPC and Historical Foundation 12/19 Regular Meeting 8 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve City Council minutes for the meeting on June 6, 2012. BACKGROUND: The draft minutes for the Special and Regular Meeting on June 6, 2012 are attached to this report for Council review and approval. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Page 1 of 2 9 Page 2 of 2 Attachment A: June 6, 2012 Special and Regular Meeting Minutes 10 MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING JUNE 6, 2012 The City Council called the Joint Meeting with the Planning Commission to order at 6:00 p.m. in the Administrative Conference Room in the City Manager’s Office at 13777 Fruitvale Avenue. SARATOGA REGULAR CITY COUNCIL MEETING JUNE 6, 2012 Mayor Page called the regular meeting to order at 7:05 p.m. and the Pledge of Allegiance was led by members of Boy Scout Troops 535 and 508. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo, Vice Mayor Jill Hunter, Mayor Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Adam Henig, Recreation Supervisor Cynthia McCormick, Assistant Planner Michael Fossati, Assistant Planner Mainini Cabute, Administrative Analyst II REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on May 31, 2012. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Jan Van der Linde on Merribrook Drive raised concerns about trees that have fallen down in the creek behind his property. Linda Rodgers, of El Camino Hospital Los Gatos, announced the Silicon Valley Duck Race at Vasona Lake Park on June 10, 2012. Debra Cummings of the Saratoga Chamber of Commerce provided an update on Celebrate Saratoga. Oral Communications - Council Direction to Staff City Manager Dave Anderson indicated he would ask Public Works Director John Cherbone to follow up on the issue raised by Jan Van der Linde. 11 2 Communications from Boards and Commissions Planning Commission Chair Tina Walia provided a summary of the Commission’s Joint Meeting with the City Council, including the Planning Commission’s recent accomplishments. The Council thanked the Planning Commission for its contributions and hard work. Council Direction to Staff None ANNOUNCEMENTS Council Member Miller reminded the public that spaces are still available in City of Saratoga summer camps. Council Member Miller also encouraged residents to hold block parties during the summer. The Saratoga Ministerial Association has prepared a guide for residents interested in holding block parties. Vice Mayor Hunter announced Sidewalk Affair on June 23, 2012 from 10:00 a.m. to 5:00 p.m. in Saratoga Village. The event will include a scavenger hunt that the Youth Commission helped coordinate. Council Member Cappello announced several upcoming Saratoga Area Senior Coordinating Council (SASCC) fundraisers, including Saratoga’s Got Talent on June 22, 2012 and an Italian Dinner with entertainment by Manuel Romero and catering by Frankie, Johnnie and Luigi’s on August 3, 2012. Council Member Lo announced Saratoga Relay for Life on July 21, 2012 at 10:00 a.m. at Saint Andrew’s. Mayor Page announced that the City Council will be holding a Joint Meeting with the City’s homeowners and neighborhood associations on June 20, 2012 at 5:30 p.m. in the Senior Center and encouraged the City’s associations to attend. Mayor Page also shared that the City will be co-hosting a hometown rally for two-time Olympic gold medalist Kerri Walsh on June 19, 2012 at 10:30 a.m. in Wildwood Park and invited the community to attend to send Kerri off to the Summer Olympics. CEREMONIAL ITEMS 1. Commendations for Outgoing Youth Commissioners Recommended action: Read and present commendations. Mayor Page read and presented commendations to outgoing Youth Commissioners Kia Fariba and Sokena Zaidi. 2. Appointment of Youth Commissioners and Oath of Office 12 3 Recommended action: Adopt the attached resolution appointing 8 members to the Saratoga Youth Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION NO. 12-033 MILLER/HUNTER MOVED TO APPROVE THE RESOLUTION APPOINTING 8 MEMBERS TO THE SARATOGA YOUTH COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED 5-0-0. City Clerk Crystal Morrow administered the Oath of Office to the 8 new members of the Saratoga Youth Commission. SPECIAL PRESENTATIONS None CONSENT CALENDAR 3. City Council Meeting Minutes Recommended action: Approve City Council minutes for the meetings on May 16, 2012 and May 4, 2005. CAPPELLO/MILLER MOVED TO APPROVE CITY COUNCIL MINUTES FOR THE MEETINGS ON MAY 16, 2012 AND MAY 4, 2005. MOTION PASSED 5-0-0. 4. Review of Accounts Payable Check Register Recommended action: Review and accept check registers for the following accounts payable payment cycles: May 16, 2012 May 23, 2012 CAPPELLO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: MAY 16, 2012 MAY 23, 2012 MOTION PASSED 5-0-0. 5. Treasurer’s Report for the Month Ended April 30, 2012 Recommended action: Review and accept the Treasurer’s Report for the month ended April 30, 2012. CAPPELLO/MILLER MOVED TO TREASURER’S REPORT FOR THE MONTH ENDED APRIL 30, 2012. MOTION PASSED 5-0-0. 6. Fiscal Year 2012/13 Gann Appropriation Limit Recommended action: 13 4 Review report and adopt resolution approving the Gann Appropriation Limit for FY 2012/13. RESOLUTION NO. 12-031 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION APPROVING THE GANN APPROPRIATION LIMIT FOR FY 2012/13. MOTION PASSED 5-0-0. 7. Adoption of the Fiscal Year 2012/13 Operating & Capital Budget and Environmental Impact Assessment for new Capital Improvement Plan projects Recommended action: 1. Adopt resolution approving the Proposed FY 2012/13 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any changes related to late-breaking changes, minor corrections, carry forward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. 2. Adopt the attached Environmental Impact Assessment for new projects included in the FY 2012/13 Capital Improvement Plan update. Council Member Miller removed this item from the Consent Calendar and requested that it be discussed Item 20 - Options for General Fund Expenditures Previously Allocated for Waste and Street Sweeping Services. RESOLUTION NO. 12-039 MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION APPROVING THE PROPOSED FY 2012/13 OPERATING AND CAPITAL BUDGETS, DIRECTING STAFF TO INCORPORATE WITHIN THE FINAL ADOPTED BUDGET ANY CHANGES RELATED TO LATE-BREAKING CHANGES, MINOR CORRECTIONS, CARRY FORWARD APPROPRIATIONS, REFINED ESTIMATES, GRANT APPROVALS, CLAIM REIMBURSEMENTS, PASS-THROUGH APPROPRIATIONS, OR ADDITIONAL DIRECTION FROM COUNCIL UPON ADOPTION OF THE BUDGET; ADOPT THE ENVIRONMENTAL IMPACT ASSESSMENT FOR NEW PROJECTS INCLUDED IN THE FY 2012/13 CAPITAL IMPROVEMENT PLAN UPDATE; AND INCREASE RESIDENTIAL AND ARTERIAL STREET SWEEPING TO TWICE PER MONTH. MOTION PASSED 5-0-0. 8. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION NO. 12-030 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED 5- 0-0. 9. Resolution Calling for General Municipal Election – November 6, 2012 Recommended action: 14 5 Adopt the attached resolution calling for a consolidated, General Municipal Election on November 6, 2012. Council Member Miller removed this item from the Consent Calendar for discussion. RESOLUTION NO. 12-032 MILLER/CAPPELLO MOVED TO ADOPT THE ATTACHED RESOLUTION CALLING FOR A CONSOLIDATED, GENERAL MUNICIPAL ELECTION ON NOVEMBER 6, 2012. MOTION PASSED 5-0-0. Council Member Miller announced his intention to run for re-election. Council Member Cappello shared he would also be running for re-election. 10. Motor Vehicle (MV) Resolution restricting parking on Saratoga Avenue Recommended action: Move to adopt a Motor Vehicle Resolution authorizing No Parking or Stopping on a portion of Trinity Avenue. Vice Mayor Hunter removed this item from the Consent Calendar to clarify that the recommended action should refer to Saratoga Avenue, not Trinity Avenue. RESOLUTION NO. MV-301 HUNTER/CAPPELLO MOVED TO ADOPT A MOTOR VEHICLE RESOLUTION AUTHORIZING NO PARKING OR STOPPING ON A PORTION OF SARATOGA AVENUE. MOTION PASSED 5-0-0. 11. Motor Vehicle (MV) Resolution restricting parking on Trinity Avenue Recommended action: Move to adopt a Motor Vehicle Resolution authorizing No Parking or Stopping on a portion of Trinity Avenue. RESOLUTION NO. MV-302 CAPPELLO/MILLER MOVED TO ADOPT A MOTOR VEHICLE RESOLUTION AUTHORIZING NO PARKING OR STOPPING ON A PORTION OF TRINITY AVENUE. MOTION PASSED 5-0-0. 12. Contract Extension for Scanning Services Recommended action: Approve a two-year contract extension with Peelle Technologies for scanning services and authorize City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TWO-YEAR CONTRACT EXTENSION WITH PEELLE TECHNOLOGIES FOR SCANNING SERVICES AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. 13. Contract Extension for Traffic Signal Maintenance 15 6 Recommended action: Approve a two-year contract extension with Republic ITS for monthly maintenance and on call repair of traffic signals, and authorize the City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TWO-YEAR CONTRACT EXTENSION WITH REPUBLIC ITS FOR MONTHLY MAINTENANCE AND ON CALL REPAIR OF TRAFFIC SIGNALS, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. 14. Contract Renewal for City Surveyor Consulting Services Recommended action: Approve a two-year contract renewal with Giuliani and Kull, Inc. for City Surveyor Services and authorize the City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TWO-YEAR CONTRACT RENEWAL WITH GIULIANI AND KULL, INC. FOR CITY SURVEYOR SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. PUBLIC HEARINGS 15. Zoning Ordinance Amendment Modifying the Definition of Impervious Surface, Providing Site Coverage Credits, and Providing Exemptions for Driveways & Emergency Vehicle Access. Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance amending City Code Sections 15-06.370, 15-11.080, 15-12.080, 15-13.080, 15- 17.070 and 15-20.080 , and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Community Development Department Associate Planner Cynthia McCormick presented the staff report. Mayor Page asked that the definition of “Impervious Surface” refer to site coverage exemptions. Mayor Page invited public comment on the item. The follow people requested to speak: Ron Hills spoke in favor of the ordinance. Jeff Schwartz, San Marcos Road, requested that language on avoiding construction of structures on ridgelines in the exemptions be clarified. No one else requested to speak. Council Member Miller requested that the language in Article 15-11-1: Agricultural District, Article 15-12 – HR: Hillside Residential District, and Article 15-20 – 16 7 Residential Open Space District on avoiding construction on major and minor ridgelines be clarified. Mayor Page requested that the word “geographically” be replaced with “geologically” in the text of the ordinance. MILLER/HUNTER MOVED TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL WITH THE FOLLOWING CHANGES TO THE ORDINANCE: - ADD THE LANGUAGE “POROUS MATERIALS MAY RECEIVE CERTAIN EXCEPTIONS FROM SITE COVERAGE AS PROVIDED FOR IN THIS CHAPTER” TO THE DEFINITION OF IMPERVIOUS SURFACE IN ARTICLE 15-06.370 OF THE PROPOSED ORDINANCE; - REPLACE USE OF THE WORD “GEOGRAPHICALLY” WITH “GEOLOGICALLY” IN THE TEXT OF THE ORDINANCE; AND - REPLACE THE WORDING “PLACING STRUCTURES IN GEOGRAPHICALLY STABLE AREAS; AVOIDING MAJOR OR MINOR RIDGELINES” WITH “AVOID PLACING STRUCTURES IN GEOLOGICALLY UNSTABLE AREAS OR ON MAJOR OR MINOR RIDGELINES” IN ARTICLE 15-11-1: AGRICULTURAL DISTRICT, ARTICLE 15-12 – HR: HILLSIDE RESIDENTIAL DISTRICT, AND ARTICLE 15-20 – RESIDENTIAL OPEN SPACE DISTRICT. MOTION PASSED 5-0-0. 16. Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Brush) Recommended action: 1. Open public hearing, listen to public testimony, and close public hearing; and 2. Adopt resolution overruling objections and ordering hazardous vegetation abatement (brush). City Clerk Crystal Morrow presented the staff report. Mayor Page invited public comment. The following person requested to speak: Julie Linney, Santa Clara County Fire Department No one else requested to speak. RESOLUTION NO. 12-034 MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION OVERRULING OBJECTIONS AND ORDERING HAZARDOUS VEGETATION ABATEMENT (BRUSH). MOTION PASSED 5-0-0. 17. Conduit Financing for Saint Andrew’s Parish Recommended action: 17 8 1) Conduct the public hearing under the requirements of Tax and Equity Fiscal Responsibility Act (TEFRA) and the Internal Revenue Code of 1986, as amended; and 2) Adopt the resolution approving the issuance of a loan not to exceed $11,000,000 by the California Municipal Finance Authority (CMFA) for the benefit of Saint Andrew’s Parish (including any affiliate thereof, the “Borrower”) for the refunding of the outstanding principal amount of the Authority’s Variable Rate Demand Revenue Bonds (Saint Andrew’s Parish) Series 2006, for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following). City Clerk Crystal Morrow introduced Mona Dmitrenko, California Municipal Finance Authority Financial Advisor, to present the report. Mona Dmitrenko, California Municipal Finance Authority Financial Advisor, provided a report on the item to Council. Mayor Page invited public comment on the item. No one requested to speak. RESOLUTION NO. 12-035 MILLER/CAPPELLO MOVED TO ADOPT THE RESOLUTION APPROVING THE ISSUANCE OF A LOAN NOT TO EXCEED $11,000,000 BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY (CMFA) FOR THE BENEFIT OF SAINT ANDREW’S PARISH (INCLUDING ANY AFFILIATE THEREOF, THE “BORROWER”) FOR THE REFUNDING OF THE OUTSTANDING PRINCIPAL AMOUNT OF THE AUTHORITY’S VARIABLE RATE DEMAND REVENUE BONDS (SAINT ANDREW’S PARISH) SERIES 2006, FOR THE PURPOSES OF SATISFYING THE REQUIREMENTS OF TEFRA, THE CODE AND THE CALIFORNIA GOVERNMENT CODE SECTION 6500 (AND FOLLOWING). MOTION PASSED 5-0-0. 18. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 12-13 Recommended action: Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 12-13. Public Works Director John Cherbone presented staff report. Mayor Page invited public comment. No one requested to speak. RESOLUTION NO. 12-036 18 9 HUNTER/CAPPELLO MOVED TO ADOPT THE RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 12-13. MOTION PASSED 5-0-0. 19. Zoning Ordinance Amendment Allowing Tasting Rooms as a Permitted Use in the Commercial-Historic Zoning District. Recommended action: Conduct a public hearing, introduce and waive the first reading of an ordinance amending the City Code to allow tasting rooms in the CH zoning district, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Michael Fossati, Community Development Department Associate Planner, presented the staff report. Mayor Page invited public comment on the item. The following people requested to speak: Debra Cummings, Saratoga Chamber of Commerce Paul Hernandez, Saratoga Oaks Lodge No one else requested to speak. CAPPELLO/HUNTER MOVED TO DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED 5- 0-0. OLD BUSINESS 20. Options for General Fund Expenditures Previously Allocated for Waste and Street Sweeping Services Recommended action: Accept report and provide direction to staff regarding options for General Fund expenditures previously allocated for West Valley Solid Waste JPA dues, Household Hazardous Waste augmentation, and Street Sweeping services. Public Works Director John Cherbone presented the staff report. Mayor Page invited public comment. No one requested to speak. COUNCIL DIRECTION: The City Council directed staff to perform quality control testing of street sweeping services, including experimentation with days of the week and times of day that street sweeping services are performed to identify the optimal days and times to conduct street sweeping. Council also directed staff to conduct similar quality control testing for cleaning and emptying of garbage cans in the Village. 19 10 At this time, Council Member Miller requested that the Council return to Item 7 - Adoption of the Fiscal Year 2012/13 Operating & Capital Budget and Environmental Impact Assessment for new Capital Improvement Plan Projects and proposed increasing street sweeping on residential and arterial streets from once per month to two times per month. NEW BUSINESS 21. Request from Saratoga Little League to Extend Park Hours at Congress Springs Park for “Movie Night” Recommended action: Adopt resolution approving request from Saratoga Little League to extend park hours at Congress Springs Park until 10:30 PM on June 15, 2012 in order to commemorate the end of the season. Public Works Director John Cherbone presented the staff report. Mayor Page invited public comment on the item. The following person requested to speak: Dinesh Bettadapur No one else requested to speak. RESOLUTION NO. 12-037 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION APPROVING REQUEST FROM SARATOGA LITTLE LEAGUE TO EXTEND PARK HOURS AT CONGRESS SPRINGS PARK UNTIL 10:30 PM ON JUNE 15, 2012 IN ORDER TO COMMEMORATE THE END OF THE SEASON. MOTION PASSED 5-0-0. 22. Parks and Recreation Movie Night, September 8, 2012 Recommended action: Accept report and provide direction on the Park and Recreation Commission’s recommendation that the Council pass a resolution allowing Wildwood Park to remain open until 10:00 p.m. on September 8, 2012 for Wildwood Cinema Movie night and authorize the Commission to seek funds from the Saratoga-Monte Sereno Community Foundation to pay for half of the total cost of the event. Mainini Cabute, City Manager’s Office Administrative Analyst II, presented the staff report. Mayor Page invited public comment on the item. No one requested to speak. RESOLUTION NO. 12-038 20 11 CAPPELLO/HUNTER MOVED TO APPROVE RESOLUTION ALLOWING WILDWOOD PARK TO REMAIN OPEN UNTIL 10:00 P.M. ON SEPTEMBER 8, 2012 FOR WILDWOOD CINEMA MOVIE NIGHT AND AUTHORIZE THE COMMISSION TO SEEK FUNDS FROM THE SARATOGA-MONTE SERENO COMMUNITY FOUNDATION TO PAY FOR HALF OF THE TOTAL COST OF THE EVENT. MOTION PASSED 5-0-0. 23. Silicon Valley Climate Action and Energy Efficiency Planning Recommended action: Accept report and direct staff to participate with the County of Santa Clara and five other Santa Clara County cities in the Silicon Valley Climate Action and Energy Efficiency Planning. Mainini Cabute, Administrative Analyst II, presented the report and introduced Demetra J. McBride with the Santa Clara County Office of the Executive. Demetra J. McBride, Director of the Office of Sustainability, provided information about the Silicon Valley Climate Action and Energy Efficiency Planning efforts. Mayor Page invited public comment on the item. No one requested to speak. MILLER/CAPPELLO MOVED TO DIRECT STAFF TO PARTICIPATE WITH THE COUNTY OF SANTA CLARA AND FIVE OTHER SANTA CLARA COUNTY CITIES IN THE SILICON VALLEY CLIMATE ACTION AND ENERGY EFFICIENCY PLANNING. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page West Valley Mayors and Managers Association – the West Valley Mayors and Managers Association met May 23, 2012. West Valley Sanitation District – Recruitment for the new District Manager is ongoing; District Board has interviewed several candidates and has planned a second round of interviews. Vice Mayor Jill Hunter Library Joint Powers Authority – Vice Mayor Hunter shared she would be attending the Library JPA Meeting on June 7, 2012 on behalf of Council Member Lo. Council Member Emily Lo Sister City Liaison – the delegation from Muko-shi, Japan will be visiting Saratoga from November 8 – 10, 2012. There is one student from Muko, Japan participating in the exchange program. A potluck will take place the evening of August 10, 2012. Council Member Howard Miller Saratoga Ministerial Association – during the last Ministerial Association meeting, the group discussed encouraging residents to hold block parties to meet their neighbors. 21 12 Valley Transportation Authority PAC – Council Member Miller will be unable to attend the Valley Transportation Authority PAC the week of June 11, 2012 and has arranged for his alternate to attend. Council Member Manny Cappello SASCC – Council Member Cappello attended the last SASCC meeting on behalf of Vice Mayor Hunter. The Board discussed the budget and upcoming fundraising events. CITY COUNCIL ITEMS Council Member Miller shared an update on the Regional House Needs Allocation for the City of Saratoga and encouraged the Mayor to submit a letter to the Association of Bay Area Governments (ABAG) opposing the methodology used. Mayor Page indicated that a letter has been prepared and will be sent to ABAG. Council Member Miller requested that retail sale of wine and beer as a permitted use be added to the next City Council Meeting for Council discussion and direction to the Planning Commission. CITY MANAGER’S REPORT None ADJOURNMENT MILLER/HUNTER MOVED TO ADJOURN THE MEETING AT 10:33 P.M. MOTION PASSED 5-0-0. Minutes respectfully submitted: Crystal Morrow, City Clerk 22 Dave Anderson Mary Furey Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: REPORT SUMMARY: Attached are Check Registers for: Date Ending Check No. 5/31/12 120243 120273 31 399,157.39 05/31/12 5/23/12 120242 6/7/12 120274 120325 52 177,551.51 06/07/12 5/31/12 120273 Date Check No. Issued to Dept.Amount 5/16/12 120172 PS 338,358.83 5/16/12 120199 PW 64,194.04 AP Date Check No.Amount 4/3/12 119885 Void - reissue 22.38 3/3/11 117281 Void 409.40 3/25/11 117423 Void - reissue 40.00 07/18/11 118227 Void - reissue 654.00 08/11/11 118448 Void - reissue 1,177.65 DEPT. DIRECTOR: Prior Check Register Accounts Payable Accounts Payable Checks Released May 31, 2012 June 7, 2012 Total Checks AmountType of Checks Date Starting Check No. Ending Check No. SARATOGA CITY COUNCIL MEETING DATE:June 20, 2012 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: PREPARED BY: SCC Sheriff General Law Enforcement Accounts Payable checks issued for $20,000 or greater: Fund Purpose Graham Contractors Gas Tax Accounts Payable checks voided during this time period: Most Dependable Fountains League of Cities Monica LaBossierre Issued to Status Steve Kellond Fun Fun Fundamentals Pavement Program 23 Fund #05/31/12 06/07/12 Total 111 General Fund 374,718.90 50,811.08 425,529.98 211 CDBG Administration - 212 Saratoga Housing & Rehab. Pgm.1,111.08 1,111.08 231 Village Lighting - 232 Azule Lighting - 233 Sarahills Lighting - 241 Arroyo de Saratoga Landscape - 244 Cunningham/Glasgow Landscape 61.02 61.02 245 Fredericksburg Landscape - 246 Greenbriar Landscape - 247 Kerwin Ranch Landscape 360.06 360.06 248 Leutar Court Landscape - 249 Manor Drive Landscape 61.02 61.02 251 McCartysville Landscape 297.50 297.50 252 Prides Crossing Landscape - 253 Saratoga Legends Landscape 331.44 331.44 254 Sunland Park Landscape 202.96 1,232.50 1,435.46 255 Tricia Woods Landscape - 271 Beauchamps Landscape 391.49 391.49 272 Bellgrove Landscape - 273 Gateway Landscape - 274 Horseshoe Landscape/Lighting 169.85 169.85 275 Quito Lighting - 276 Tollgate LLD 30.51 30.51 277 Village Commercial Landscape 792.24 792.24 311 Library GO Bond Debt Service - 411 CIP Street Projects 1,848.53 16,714.43 18,562.96 412 CIP Park & Trail Projects (705.50) (705.50) 413 CIP Facility Projects 11,184.30 2,195.11 13,379.41 414 CIP Admin Projects - 421 Tree Fund - 431 Grant Fund - CIP Streets 1,244.60 1,244.60 432 Grant Fund - Parks & Trails - 481 Gas Tax Fund 4,500.00 64,194.04 68,694.04 611 Liability/Risk Mgt 1,050.00 1,050.00 612 Workers' Comp 149.63 149.63 621 Office Support 411.89 411.89 622 IT Services 60.02 17,738.98 17,799.00 623 Vehicle & Equipment Maint 848.46 4,513.87 5,362.33 624 Building Maintenance 2,485.51 640.65 3,126.16 632 17,062.73 17,062.73 399,157.39 177,551.51 - - - 576,708.90 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format IT Equipment Replacement Cash reductions by fund: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. TOTAL Fund Description 24 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 5 / 3 1 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 2 : 3 7 : 2 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 5 3 1 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 B L A N E Y M O D E M L I N E 0 . 0 0 1 5 . 3 4 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 B L A N E Y M O D E M L I N E 0 . 0 0 1 5 . 4 4 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 C O N G R E S S S P R I N G P A R K 0 . 0 0 3 1 . 1 4 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 C O N G R E S S S P R I N G P A R K 0 . 0 0 3 1 . 2 5 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 T I T U S / P R O S P E C T M E D I A N 0 . 0 0 1 5 . 8 0 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 T I T U S / P R O S P E C T M E D I A N 0 . 0 0 1 5 . 8 0 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 H I S T O R I C A L P A R K 0 . 0 0 1 5 . 8 0 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 2 7 7 5 3 0 2 B I G B A S I N W A Y 0 . 0 0 1 5 . 8 0 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 M T H L Y C H A R G E S 0 . 0 0 1 7 7 . 7 5 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 M T H L Y C H A R G E S 0 . 0 0 1 7 7 . 7 5 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E - R E C R E A T I O N 0 . 0 0 1 4 . 4 6 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E - R E C R E A T I O N 0 . 0 0 1 4 . 5 1 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E - C M O F F I C E 0 . 0 0 4 8 . 4 4 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E - C M O F F I C E 0 . 0 0 4 8 . 5 3 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 A L A R M S Y S T E M P H O N E S 0 . 0 0 8 7 . 0 2 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 A L A R M S Y S T E M P H O N E S 0 . 0 0 8 7 . 1 1 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 S U P E R T R U N K 0 . 0 0 5 2 2 . 3 6 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 S R C E N T E R A L A R M S 0 . 0 0 3 0 . 6 9 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 S R C E N T E R A L A R M S 0 . 0 0 3 0 . 7 1 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 B O O K - G O - A R O U N D 0 . 0 0 3 0 . 1 2 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 B O O K - G O - R O U N D 0 . 0 0 3 0 . 1 4 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E - A S S T C M O F C 0 . 0 0 1 5 . 7 1 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E - A S S T C M O F C 0 . 0 0 1 5 . 7 6 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 P O S T A G E M A C H I N E 0 . 0 0 1 4 . 3 8 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 P O S T A G E M A C H I N E 0 . 0 0 1 4 . 7 7 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R R E S P O N S E 0 . 0 0 1 8 6 . 2 8 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 E R R E S P O N S E 0 . 0 0 1 8 6 . 2 9 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 A M 1 6 1 0 R A D I O 0 . 0 0 1 5 . 7 1 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 7 1 0 2 A M 1 6 1 0 R A D I O 0 . 0 0 1 5 . 7 6 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 N O R T H C A M P U S 0 . 0 0 1 5 0 . 8 5 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 6 2 4 6 2 0 2 N O R T H C A M P U S 0 . 0 0 1 5 0 . 9 7 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 G A T E W A Y L L A 0 . 0 0 1 5 . 3 1 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 G A T E W A Y L L A 0 . 0 0 1 5 . 5 8 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 E L Q U I T O I R R I M O D E M 0 . 0 0 1 5 . 7 0 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 E L Q U I T O I R R I M O D E M 0 . 0 0 1 5 . 7 6 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 C O R P Y A R D E R L I N E 0 . 0 0 4 0 . 0 9 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 C O R P Y A R D - E R L I N E 0 . 0 0 4 0 . 8 9 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 P H O N E L I N E S & P A R K S 0 . 0 0 1 6 . 2 3 11 1 1 1 1 2 0 2 4 3 0 5 / 3 1 / 1 2 2 3 4 A T & T 1 1 1 5 3 0 1 P H O N E S L I N E S & P A R K S 0 . 0 0 1 6 . 2 8 TO T A L C H E C K 0 . 0 0 2 , 3 9 8 . 2 8 11 1 1 1 1 2 0 2 4 4 0 5 / 3 1 / 1 2 3 5 A C C E N T G R A P H I C S 1 1 1 4 1 0 1 D E S K P L A T E S 0 . 0 0 5 3 . 7 1 11 1 1 1 1 2 0 2 4 5 0 5 / 3 1 / 1 2 9 5 C A L - W E S T L I G H T I N G & S I G N 1 1 1 5 3 0 1 B R I D G E / W I L D W O O D P A R K 0 . 0 0 5 5 9 . 7 8 11 1 1 1 1 2 0 2 4 6 0 5 / 3 1 / 1 2 1 7 9 C I M A I R , I N C 6 2 4 6 2 0 2 H V A C R P R / I T R O O M 0 . 0 0 2 4 0 . 0 0 11 1 1 1 1 2 0 2 4 6 0 5 / 3 1 / 1 2 1 7 9 C I M A I R , I N C 4 1 3 9 3 7 4 - 0 0 2 B A C K R O O M C E I L I N G F A N S 0 . 0 0 4 , 8 6 4 . 5 0 TO T A L C H E C K 0 . 0 0 5 , 1 0 4 . 5 0 11 1 1 1 1 2 0 2 4 7 0 5 / 3 1 / 1 2 1 0 2 7 C O B A L T P O W E R S Y S T E M S , I N 4 1 3 R E T E N T I O N P Y M T - P O # 0 8 0 0 . 0 0 4 2 7 . 8 0 11 1 1 1 1 2 0 2 4 7 0 5 / 3 1 / 1 2 1 0 2 7 C O B A L T P O W E R S Y S T E M S , I N 4 1 3 R E T E N T I O N P Y M T - P O # 0 8 0 0 . 0 0 2 , 9 4 6 . 0 0 11 1 1 1 1 2 0 2 4 7 0 5 / 3 1 / 1 2 1 0 2 7 C O B A L T P O W E R S Y S T E M S , I N 4 1 3 R E T E N T I O N P Y M T - P O # 0 8 0 0 . 0 0 2 , 9 4 6 . 0 0 25 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 5 / 3 1 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 2 : 3 7 : 2 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 5 3 1 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T TO T A L C H E C K 0 . 0 0 6 , 3 1 9 . 8 0 11 1 1 1 1 2 0 2 4 8 0 5 / 3 1 / 1 2 1 0 2 3 C O N T R A C T S W E E P I N G S E R V I C 1 1 1 5 1 0 3 C T Y W I D E S T S W E E P I N G 0 . 0 0 2 1 7 . 6 5 11 1 1 1 1 2 0 2 4 9 0 5 / 3 1 / 1 2 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V G E O 1 2 - 0 0 0 2 0 . 0 0 1 , 4 0 0 . 5 5 11 1 1 1 1 2 0 2 4 9 0 5 / 3 1 / 1 2 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V G E O 1 2 - 0 0 0 5 0 . 0 0 1 , 8 4 3 . 7 5 11 1 1 1 1 2 0 2 4 9 0 5 / 3 1 / 1 2 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V G E O 1 2 - 0 0 0 4 0 . 0 0 1 , 4 0 8 . 0 5 11 1 1 1 1 2 0 2 4 9 0 5 / 3 1 / 1 2 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V 0 7 - 2 8 8 0 . 0 0 9 9 0 . 0 0 11 1 1 1 1 2 0 2 4 9 0 5 / 3 1 / 1 2 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V G E O - 1 2 - 0 0 0 6 0 . 0 0 1 , 2 8 7 . 0 8 TO T A L C H E C K 0 . 0 0 6 , 9 2 9 . 4 3 11 1 1 1 1 2 0 2 5 0 0 5 / 3 1 / 1 2 1 C O U N T Y O F S A N T A C L A R A 2 1 2 P R I N C I P A L 5 / 1 - 5 / 3 0 / 1 2 0 . 0 0 1 , 1 1 1 . 0 8 11 1 1 1 1 2 0 2 5 1 0 5 / 3 1 / 1 2 3 7 0 E C O N O M Y L U M B E R 1 1 1 5 2 0 1 R P R / C O R P Y A R D 0 . 0 0 6 0 . 6 2 11 1 1 1 1 2 0 2 5 2 0 5 / 3 1 / 1 2 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 B E E H I V E R E M V L / Q U I T O 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 2 0 2 5 2 0 5 / 3 1 / 1 2 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 4 8 1 9 1 1 1 - 0 0 1 W E E D C N T R L / R O A D S I D E 0 . 0 0 4 , 5 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 4 , 8 0 0 . 0 0 11 1 1 1 1 2 0 2 5 3 0 5 / 3 1 / 1 2 4 2 1 E W I N G I R R I G A T I O N 4 1 1 9 1 1 1 - 0 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 1 9 . 2 4 11 1 1 1 1 2 0 2 5 4 0 5 / 3 1 / 1 2 4 2 3 F E H R & P E E R S 1 1 1 5 1 0 1 T R A F F I C S A F E T Y C O M M I S S 0 . 0 0 6 , 7 4 5 . 6 5 11 1 1 1 1 2 0 2 5 4 0 5 / 3 1 / 1 2 4 2 3 F E H R & P E E R S 4 1 1 9 1 2 1 - 0 0 1 C I P T R A F F I C I S S U E S 0 . 0 0 5 1 1 . 8 8 TO T A L C H E C K 0 . 0 0 7 , 2 5 7 . 5 3 11 1 1 1 1 2 0 2 5 5 0 5 / 3 1 / 1 2 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 A N N U A L C O L O R / B L A N E Y 0 . 0 0 3 6 5 . 2 5 11 1 1 1 1 2 0 2 5 6 0 5 / 3 1 / 1 2 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 2 0 . 8 1 11 1 1 1 1 2 0 2 5 6 0 5 / 3 1 / 1 2 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 L I N E T R I M M E R / P A R K S 0 . 0 0 3 2 9 . 8 0 TO T A L C H E C K 0 . 0 0 3 5 0 . 6 1 11 1 1 1 1 2 0 2 5 7 0 5 / 3 1 / 1 2 4 6 4 G R A N I C U S 1 1 1 2 2 0 1 M T H L Y S R V 0 6 / 1 2 0 . 0 0 2 5 0 . 0 0 11 1 1 1 1 2 0 2 5 8 0 5 / 3 1 / 1 2 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 I R R I L I N E / C I V I C C T R 0 . 0 0 3 2 9 . 8 1 11 1 1 1 1 2 0 2 5 8 0 5 / 3 1 / 1 2 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R P R / C A L A B A Z A S C R E E K 0 . 0 0 8 2 . 3 1 11 1 1 1 1 2 0 2 5 8 0 5 / 3 1 / 1 2 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R P R / H I S T O R I C A L P A R K 0 . 0 0 2 7 2 . 0 3 11 1 1 1 1 2 0 2 5 8 0 5 / 3 1 / 1 2 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R P R / C O N G R E S S S P R I N G S 0 . 0 0 6 6 1 . 9 0 11 1 1 1 1 2 0 2 5 8 0 5 / 3 1 / 1 2 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R P R / W A R N E R H U T T O N 0 . 0 0 8 9 . 9 2 11 1 1 1 1 2 0 2 5 8 0 5 / 3 1 / 1 2 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R P R / C A L A B A Z A S C R E E K 0 . 0 0 8 7 . 5 1 TO T A L C H E C K 0 . 0 0 1 , 5 2 3 . 4 8 11 1 1 1 1 2 0 2 5 9 0 5 / 3 1 / 1 2 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 2 0 1 C L E A N U P / F R U I T V A L E 0 . 0 0 2 , 4 5 0 . 0 0 11 1 1 1 1 2 0 2 6 0 0 5 / 3 1 / 1 2 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 2 9 3 . 5 7 11 1 1 1 1 2 0 2 6 1 0 5 / 3 1 / 1 2 8 8 J O E ’ S T R A C T O R S E R V I C E 1 1 1 5 3 0 1 D I S C P O L L A R D / Q U I T O 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 2 0 2 6 2 0 5 / 3 1 / 1 2 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 1 , 0 5 0 . 0 0 11 1 1 1 1 2 0 2 6 2 0 5 / 3 1 / 1 2 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 1 , 0 8 6 . 0 0 11 1 1 1 1 2 0 2 6 2 0 5 / 3 1 / 1 2 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 6 9 3 . 0 0 11 1 1 1 1 2 0 2 6 2 0 5 / 3 1 / 1 2 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 6 3 0 . 0 0 11 1 1 1 1 2 0 2 6 2 0 5 / 3 1 / 1 2 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 7 1 4 . 0 0 26 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 5 / 3 1 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 2 : 3 7 : 2 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 5 3 1 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 2 0 2 6 2 0 5 / 3 1 / 1 2 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 1 , 0 0 5 . 0 0 11 1 1 1 1 2 0 2 6 2 0 5 / 3 1 / 1 2 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 5 8 8 . 0 0 TO T A L C H E C K 0 . 0 0 5 , 7 6 6 . 0 0 11 1 1 1 1 2 0 2 6 3 0 5 / 3 1 / 1 2 1 O F F O F S H E R I F F - F I S C A L S V 1 1 1 7 1 0 1 L A W E N F O R C E M E N T 0 5 / 1 2 0 . 0 0 3 3 8 , 3 5 8 . 8 3 11 1 1 1 1 2 0 2 6 4 0 5 / 3 1 / 1 2 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 2 . 5 8 11 1 1 1 1 2 0 2 6 4 0 5 / 3 1 / 1 2 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 . 6 9 11 1 1 1 1 2 0 2 6 4 0 5 / 3 1 / 1 2 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 2 . 8 5 11 1 1 1 1 2 0 2 6 4 0 5 / 3 1 / 1 2 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P L L I E S 0 . 0 0 1 1 8 . 4 9 11 1 1 1 1 2 0 2 6 4 0 5 / 3 1 / 1 2 1 4 5 O F F I C E D E P O T I N C . 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 2 9 . 5 2 11 1 1 1 1 2 0 2 6 4 0 5 / 3 1 / 1 2 1 4 5 O F F I C E D E P O T I N C . 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 . 2 0 11 1 1 1 1 2 0 2 6 4 0 5 / 3 1 / 1 2 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 0 . 2 1 TO T A L C H E C K 0 . 0 0 3 7 2 . 5 4 11 1 1 1 1 2 0 2 6 5 0 5 / 3 1 / 1 2 6 0 O N T R A C 1 1 1 5 2 0 1 S H I P P I N G C H A R G E S 0 . 0 0 5 . 3 5 11 1 1 1 1 2 0 2 6 5 0 5 / 3 1 / 1 2 6 0 O N T R A C 1 1 1 5 1 0 1 S H I P P I N G C H A R G E S 0 . 0 0 9 1 . 8 0 TO T A L C H E C K 0 . 0 0 9 7 . 1 5 11 1 1 1 1 2 0 2 6 6 0 5 / 3 1 / 1 2 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 6 5 . 6 0 11 1 1 1 1 2 0 2 6 7 0 5 / 3 1 / 1 2 6 4 R O Y A L B R A S S , I N C 6 2 3 5 2 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 1 3 0 . 0 3 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 6 2 4 6 2 0 2 B U I L D I N G S 0 . 0 0 5 9 3 . 4 6 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 3 , 9 6 9 . 0 2 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 9 5 3 0 2 M A N O R D R I V E 0 . 0 0 6 1 . 0 2 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 1 5 3 0 2 B E A U C H A M P S 0 . 0 0 3 9 1 . 4 9 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 4 5 3 0 2 S U N L A N D P A R K 0 . 0 0 2 0 2 . 9 6 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 7 5 3 0 2 V I L L A G E 0 . 0 0 7 7 6 . 4 4 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 3 5 3 0 2 S A R A L E G E N D S 0 . 0 0 3 3 1 . 4 4 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 4 5 3 0 2 C U N N I N G H A M / G L A S G O W 0 . 0 0 6 1 . 0 2 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 7 5 3 0 2 K E R W I N R A N C H 0 . 0 0 3 6 0 . 0 6 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 6 5 3 0 2 T O L L G A T E 0 . 0 0 3 0 . 5 1 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 4 5 3 0 2 H O R S E S H O E D R 0 . 0 0 1 6 9 . 8 5 11 1 1 1 1 2 0 2 6 8 0 5 / 3 1 / 1 2 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 M E D I A N S / P A R K W A Y S 0 . 0 0 1 , 6 7 6 . 1 0 TO T A L C H E C K 0 . 0 0 8 , 6 2 3 . 3 7 11 1 1 1 1 2 0 2 6 9 0 5 / 3 1 / 1 2 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E - V E H # 1 1 1 0 . 0 0 6 5 2 . 6 8 11 1 1 1 1 2 0 2 6 9 0 5 / 3 1 / 1 2 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E - V E H # 1 1 0 0 . 0 0 6 5 . 7 5 TO T A L C H E C K 0 . 0 0 7 1 8 . 4 3 11 1 1 1 1 2 0 2 7 0 0 5 / 3 1 / 1 2 1 6 0 S I E R R A P A C I F I C T U R F S U P P 1 1 1 5 3 0 1 F E R T I L I Z E R - P A R K S 0 . 0 0 5 1 9 . 6 0 11 1 1 1 1 2 0 2 7 1 0 5 / 3 1 / 1 2 3 5 4 T O N Y L E M 1 1 1 5 3 0 1 C A L I F F L A G S - P A R K S 0 . 0 0 2 4 5 . 2 9 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 6 2 2 3 2 0 1 I T D E P T 0 . 0 0 6 0 . 0 2 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 2 0 1 C D D - B U I L D I N G 0 . 0 0 7 3 . 2 3 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 1 C D D - D E V E L O P M E N T 0 . 0 0 3 6 . 7 0 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 2 0 1 P W - S T R E E T S 0 . 0 0 1 6 0 . 2 5 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 3 0 1 P W - P A R K S 0 . 0 0 2 9 3 . 7 2 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 1 P W - E N G I N E E R I N G 0 . 0 0 7 3 . 0 6 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 2 P W - D E V E N G I N E E R I N G 0 . 0 0 0 . 3 9 27 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 5 / 3 1 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 2 : 3 7 : 2 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 5 3 1 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 6 2 4 6 2 0 2 B U I L D I N G M A I N T . D E P T . 0 . 0 0 1 4 7 . 4 3 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 1 0 1 C T Y M A N A G E R S O F F I C E 0 . 0 0 0 . 1 7 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 2 0 1 C T Y C L E R K S O F F I C E 0 . 0 0 5 . 0 5 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 3 0 1 H U M A N R E S O U R C E S 0 . 0 0 6 0 . 0 2 11 1 1 1 1 2 0 2 7 2 0 5 / 3 1 / 1 2 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 1 0 1 A D M I N S E R V I C E S 0 . 0 0 5 2 . 7 4 TO T A L C H E C K 0 . 0 0 9 6 2 . 7 8 11 1 1 1 1 2 0 2 7 3 0 5 / 3 1 / 1 2 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 3 0 1 B R I C K R P R / B L A N E Y P L Z A 0 . 0 0 2 8 0 . 0 0 11 1 1 1 1 2 0 2 7 3 0 5 / 3 1 / 1 2 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 3 0 1 B I K E R A C K / P R O S P E C T C T 0 . 0 0 2 8 0 . 0 0 11 1 1 1 1 2 0 2 7 3 0 5 / 3 1 / 1 2 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 3 0 1 S A R A / 8 5 - L N S C A P B O R D E R 0 . 0 0 3 3 5 . 0 0 11 1 1 1 1 2 0 2 7 3 0 5 / 3 1 / 1 2 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 3 0 1 I N S T L B E N C H / B I G B A S I N 0 . 0 0 1 , 1 8 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 , 0 7 5 . 0 0 11 1 1 1 1 2 0 2 7 4 0 5 / 3 1 / 1 2 4 4 6 Z A P M A N U F A C T U R I N G , I N C 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 9 5 8 . 2 4 TO T A L C A S H A C C O U N T 0 . 0 0 3 9 9 , 1 5 7 . 3 9 TO T A L F U N D 0 . 0 0 3 9 9 , 1 5 7 . 3 9 TO T A L R E P O R T 0 . 0 0 3 9 9 , 1 5 7 . 3 9 28 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 6 / 0 7 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 1 6 : 0 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 6 0 7 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 2 0 2 7 5 0 6 / 0 7 / 1 2 5 0 0 B O N N Y S A L T E R 1 1 1 R E F U N D - F A C I L I T Y 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 2 0 2 7 6 0 6 / 0 7 / 1 2 8 2 8 D E P T . O F C O N S U M E R A F F A I R 1 1 1 3 1 0 1 C P A L I C R E N E W A L - F U R E Y 0 . 0 0 1 2 0 . 0 0 11 1 1 1 1 2 0 2 7 7 0 6 / 0 7 / 1 2 5 0 0 C A R O L Y N K E E N 1 1 1 6 1 0 1 R E F U N D - A C T I V I T Y 0 . 0 0 1 0 1 . 0 0 11 1 1 1 1 2 0 2 7 7 0 6 / 0 7 / 1 2 5 0 0 C A R O L Y N K E E N 1 1 1 6 1 0 1 R E F U N D - A C T I V I T Y 0 . 0 0 6 5 9 . 0 0 TO T A L C H E C K 0 . 0 0 7 6 0 . 0 0 11 1 1 1 1 2 0 2 7 8 0 6 / 0 7 / 1 2 1 3 0 C D W G O V E R N M E N T 6 2 2 3 2 0 1 S O F T W A R E L I C E N S E 0 . 0 0 1 , 2 5 8 . 2 4 11 1 1 1 1 2 0 2 7 8 0 6 / 0 7 / 1 2 1 3 0 C D W G O V E R N M E N T 6 3 2 3 2 0 2 P R O S P E C T / B A T T E R I E S 0 . 0 0 2 , 2 6 0 . 0 1 TO T A L C H E C K 0 . 0 0 3 , 5 1 8 . 2 5 11 1 1 1 1 2 0 2 7 9 0 6 / 0 7 / 1 2 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 3 4 5 . 6 8 11 1 1 1 1 2 0 2 7 9 0 6 / 0 7 / 1 2 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 3 4 5 . 6 8 11 1 1 1 1 2 0 2 7 9 0 6 / 0 7 / 1 2 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 3 4 5 . 6 8 11 1 1 1 1 2 0 2 7 9 0 6 / 0 7 / 1 2 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 6 9 1 . 3 6 11 1 1 1 1 2 0 2 7 9 0 6 / 0 7 / 1 2 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 5 4 2 . 8 8 11 1 1 1 1 2 0 2 7 9 0 6 / 0 7 / 1 2 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 8 6 . 4 2 TO T A L C H E C K 0 . 0 0 2 , 3 5 7 . 7 0 11 1 1 1 1 2 0 2 8 0 0 6 / 0 7 / 1 2 1 7 9 C I M A I R , I N C 4 1 3 9 3 2 2 - 0 0 1 T H E A T E R F L O O R V E N T S 0 . 0 0 1 , 6 2 5 . 1 1 11 1 1 1 1 2 0 2 8 1 0 6 / 0 7 / 1 2 1 9 3 C I T Y O F C U P E R T I N O 1 1 1 2 1 0 1 T E A L E G I S / M A Y 2 0 1 2 0 . 0 0 9 1 0 . 0 0 11 1 1 1 1 2 0 2 8 2 0 6 / 0 7 / 1 2 5 1 7 C I T Y O F S A N J O S E 1 1 1 7 1 0 1 A N I M A L S E R V I C E S 0 6 / 1 1 0 . 0 0 1 4 , 7 1 9 . 3 1 11 1 1 1 1 2 0 2 8 3 0 6 / 0 7 / 1 2 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 3 , 5 4 5 . 0 2 11 1 1 1 1 2 0 2 8 4 0 6 / 0 7 / 1 2 9 9 1 C O M C A S T 6 2 2 3 2 0 1 M T H L Y S R V 0 5 / 1 9 - 0 6 / 1 8 0 . 0 0 1 3 . 3 7 11 1 1 1 1 2 0 2 8 5 0 6 / 0 7 / 1 2 9 0 9 C O M P U C O M S Y S T E M S I N C 6 3 2 3 2 0 2 M S O F F I C E P R O F E S S 0 . 0 0 6 , 6 9 8 . 0 0 11 1 1 1 1 2 0 2 8 6 0 6 / 0 7 / 1 2 1 0 2 6 C O U N T Y O F S A N M A T E O 1 1 1 2 1 0 1 5 / 3 1 / 1 2 M E E T I N G 0 . 0 0 5 0 . 0 0 11 1 1 1 1 2 0 2 8 7 0 6 / 0 7 / 1 2 6 6 7 C P S H R C O N S U L T I N G 1 1 1 3 3 0 1 A C C T G T E C H E X A M S 0 . 0 0 7 5 3 . 2 5 11 1 1 1 1 2 0 2 8 8 0 6 / 0 7 / 1 2 5 0 0 D A V E D E L G A D O 1 1 1 I N S T R U C T O R - F A C I L I T Y 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 2 0 2 8 9 0 6 / 0 7 / 1 2 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 5 8 6 . 5 6 11 1 1 1 1 2 0 2 9 0 0 6 / 0 7 / 1 2 2 2 5 D E L L M A R K E T I N G L . P . C / O 6 3 2 3 2 0 2 D E L L O P T I P L E X 7 9 0 S F F 0 . 0 0 8 , 1 0 4 . 7 2 11 1 1 1 1 2 0 2 9 1 0 6 / 0 7 / 1 2 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 W E E D C N T R L / S A R A H T S 0 . 0 0 1 , 8 0 0 . 0 0 11 1 1 1 1 2 0 2 9 1 0 6 / 0 7 / 1 2 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 W E E D C N T R L / V I L L A O A K S 0 . 0 0 1 , 8 0 0 . 0 0 11 1 1 1 1 2 0 2 9 1 0 6 / 0 7 / 1 2 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 W E E D C N T R L / F A R R R A N C H 0 . 0 0 1 , 8 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 5 , 4 0 0 . 0 0 11 1 1 1 1 2 0 2 9 2 0 6 / 0 7 / 1 2 5 0 0 G A R Y T R I T T 1 1 1 R E F U N D - F A C I L I T Y 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 2 0 2 9 3 0 6 / 0 7 / 1 2 4 6 2 G R A H A M C O N T R A C T O R S , I N C 4 8 1 R E T E N T I O N H E L D P O # 0 6 3 0 . 0 0 - 5 , 2 5 2 . 8 7 11 1 1 1 1 2 0 2 9 3 0 6 / 0 7 / 1 2 4 6 2 G R A H A M C O N T R A C T O R S , I N C 4 8 1 R E T E N T I O N H E L D P O # 0 6 3 0 . 0 0 - 1 , 8 7 9 . 8 0 11 1 1 1 1 2 0 2 9 3 0 6 / 0 7 / 1 2 4 6 2 G R A H A M C O N T R A C T O R S , I N C 4 8 1 9 1 1 1 - 0 0 1 2 0 1 1 S A R A P A V E M E N T 0 . 0 0 5 2 , 5 2 8 . 7 1 29 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 6 / 0 7 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 1 6 : 0 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 6 0 7 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 2 0 2 9 3 0 6 / 0 7 / 1 2 4 6 2 G R A H A M C O N T R A C T O R S , I N C 4 8 1 9 1 1 1 - 0 0 1 2 0 1 1 S A R A P A V E M E N T 0 . 0 0 1 8 , 7 9 8 . 0 0 TO T A L C H E C K 0 . 0 0 6 4 , 1 9 4 . 0 4 11 1 1 1 1 2 0 2 9 4 0 6 / 0 7 / 1 2 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 3 1 0 . 5 0 11 1 1 1 1 2 0 2 9 4 0 6 / 0 7 / 1 2 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 7 2 . 5 0 11 1 1 1 1 2 0 2 9 4 0 6 / 0 7 / 1 2 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 5 8 0 . 5 0 TO T A L C H E C K 0 . 0 0 1 , 0 6 3 . 5 0 11 1 1 1 1 2 0 2 9 5 0 6 / 0 7 / 1 2 5 0 0 H A B I B Z A K E R A N I 1 1 1 R E F U N D - F A C I L I T Y 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 2 0 2 9 6 0 6 / 0 7 / 1 2 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 R E - I S S U E C H K # 1 1 8 2 2 7 0 . 0 0 6 5 4 . 0 0 11 1 1 1 1 2 0 2 9 7 0 6 / 0 7 / 1 2 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 1 , 1 3 5 . 9 8 11 1 1 1 1 2 0 2 9 7 0 6 / 0 7 / 1 2 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 1 , 4 1 0 . 8 5 TO T A L C H E C K 0 . 0 0 2 , 5 4 6 . 8 3 11 1 1 1 1 2 0 2 9 8 0 6 / 0 7 / 1 2 1 0 4 8 J A I M E M C A V O Y 1 1 1 3 3 0 1 M I L E A G E R E I M 5 / 9 - 5 / 2 3 0 . 0 0 7 . 6 5 11 1 1 1 1 2 0 2 9 9 0 6 / 0 7 / 1 2 5 0 0 J A M E S H O P K I N S 1 1 1 6 1 0 1 R E F U N D - A C T I V I T Y 0 . 0 0 6 9 9 . 0 0 11 1 1 1 1 2 0 3 0 0 0 6 / 0 7 / 1 2 5 0 0 J O H N T H O M S O N 1 1 1 6 2 0 1 R E F U N D - F A C I L I T Y 0 . 0 0 5 0 . 0 0 11 1 1 1 1 2 0 3 0 1 0 6 / 0 7 / 1 2 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 1 3 . 7 5 11 1 1 1 1 2 0 3 0 1 0 6 / 0 7 / 1 2 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 3 1 . 5 0 11 1 1 1 1 2 0 3 0 1 0 6 / 0 7 / 1 2 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 2 0 . 5 0 11 1 1 1 1 2 0 3 0 1 0 6 / 0 7 / 1 2 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 3 1 . 5 0 11 1 1 1 1 2 0 3 0 1 0 6 / 0 7 / 1 2 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 8 3 . 5 0 11 1 1 1 1 2 0 3 0 1 0 6 / 0 7 / 1 2 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 8 3 . 5 0 TO T A L C H E C K 0 . 0 0 1 , 0 6 4 . 2 5 11 1 1 1 1 2 0 3 0 2 0 6 / 0 7 / 1 2 5 6 7 K A N E N T O U R S 1 1 1 6 1 0 1 E X C U R S I O N 5 / 2 9 - 6 / 1 0 . 0 0 9 3 4 . 0 0 11 1 1 1 1 2 0 3 0 3 0 6 / 0 7 / 1 2 1 7 1 L A B O S S I E R E , M O N I C A 1 1 1 3 3 0 1 R E - I S S U E C H K # 1 1 9 8 8 5 0 . 0 0 2 2 . 3 8 11 1 1 1 1 2 0 3 0 4 0 6 / 0 7 / 1 2 9 4 4 L E A G U E O F C A C I T I E S - P E N I 1 1 1 1 1 0 1 R E - I S S U E C K H # 1 1 7 4 2 3 0 . 0 0 4 0 . 0 0 11 1 1 1 1 2 0 3 0 5 0 6 / 0 7 / 1 2 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 1 5 3 0 2 P L A N T N G / M C C A R T Y S V I L L 0 . 0 0 2 9 7 . 5 0 11 1 1 1 1 2 0 3 0 5 0 6 / 0 7 / 1 2 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 P R E - E M E R G E N T / N . C A M P U S 0 . 0 0 1 5 7 . 5 0 11 1 1 1 1 2 0 3 0 5 0 6 / 0 7 / 1 2 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 4 5 3 0 2 I N S T L P L A N T S / S U N L A N D 0 . 0 0 1 , 2 3 2 . 5 0 TO T A L C H E C K 0 . 0 0 1 , 6 8 7 . 5 0 11 1 1 1 1 2 0 3 0 6 0 6 / 0 7 / 1 2 5 0 0 M A R Y E V A N S 1 1 1 R E F U N D - F A C I L I T Y 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 2 0 3 0 7 0 6 / 0 7 / 1 2 5 0 0 M I C H A E L A N D G I N A L E V Y 1 1 1 R E F U N D A R B 0 9 - 0 0 4 0 0 . 0 0 1 , 7 5 0 . 0 0 11 1 1 1 1 2 0 3 0 8 0 6 / 0 7 / 1 2 8 9 M Y F I R S T A R T C L A S S 1 1 1 6 1 0 1 I N S T R U C T O R - A R T 0 . 0 0 3 5 9 . 7 0 11 1 1 1 1 2 0 3 0 8 0 6 / 0 7 / 1 2 8 9 M Y F I R S T A R T C L A S S 1 1 1 6 1 0 1 I N S T R U C T O R - A R T 0 . 0 0 2 4 9 . 8 0 TO T A L C H E C K 0 . 0 0 6 0 9 . 5 0 11 1 1 1 1 2 0 3 0 9 0 6 / 0 7 / 1 2 9 7 4 P A T R I C I A L . D A W I D O W I C Z - K 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 3 8 . 0 0 11 1 1 1 1 2 0 3 1 0 0 6 / 0 7 / 1 2 6 9 3 P R E M I E R W E S T I N T E R I O R S , 4 1 3 9 3 7 4 - 0 0 2 L I B B O O K D R O P C O V E R S 0 . 0 0 5 7 0 . 0 0 30 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 6 / 0 7 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 1 6 : 0 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 6 0 7 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 2 0 3 1 1 0 6 / 0 7 / 1 2 7 1 3 P R I N T E X C O N C R E T E P R O D U C T 4 1 2 R E T E N T I O N H E L D P O # 1 2 5 0 . 0 0 - 7 0 5 . 5 0 11 1 1 1 1 2 0 3 1 1 0 6 / 0 7 / 1 2 7 1 3 P R I N T E X C O N C R E T E P R O D U C T 4 1 1 9 1 1 1 - 0 0 1 R O A D S I D E W A L L 0 . 0 0 1 4 , 1 1 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 3 , 4 0 4 . 5 0 11 1 1 1 1 2 0 3 1 2 0 6 / 0 7 / 1 2 3 7 5 Q U A L I T Y A S S U R A N C E T R A V E L 1 1 1 6 1 0 1 E X C U R S I O N 7 / 1 3 / 1 2 0 . 0 0 9 9 5 . 0 0 11 1 1 1 1 2 0 3 1 3 0 6 / 0 7 / 1 2 5 0 0 S A N G E E T A G O Y A L 1 1 1 R E F U N D - F A C I L I T Y 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 4 1 1 9 1 3 8 - 0 0 1 L E G A L L I N E R - 4 3 7 9 7 2 3 0 . 0 0 5 7 . 6 0 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 1 L E G A L L I N E R - 4 3 9 9 3 9 1 0 . 0 0 2 1 5 . 7 6 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 1 L E G A L L I N E R - 4 4 1 1 5 9 5 0 . 0 0 1 7 9 . 4 9 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L E G A L L I N E R - 4 3 8 9 0 3 2 0 . 0 0 9 2 . 0 7 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L E G A L L I N E R - 4 3 9 4 6 5 2 0 . 0 0 8 2 . 9 4 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L E G A L L I N E R - 4 3 9 4 6 6 0 0 . 0 0 1 0 4 . 3 9 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L E G A L L I N E R - 4 3 9 9 4 2 1 0 . 0 0 1 0 4 . 1 6 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L E G A L L I N E R - 4 3 9 9 4 2 6 0 . 0 0 1 2 5 . 5 5 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L E G A L L I N E R - 4 4 0 0 6 1 7 0 . 0 0 1 4 2 . 2 9 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 4 3 1 9 1 3 8 - 0 0 1 L E G A L L I N E R - 4 3 7 9 7 2 3 0 . 0 0 4 4 4 . 6 0 11 1 1 1 1 2 0 3 1 4 0 6 / 0 7 / 1 2 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L E G A L L I N E R - 4 4 1 1 9 8 2 0 . 0 0 2 2 5 . 9 9 TO T A L C H E C K 0 . 0 0 1 , 7 7 4 . 8 4 11 1 1 1 1 2 0 3 1 5 0 6 / 0 7 / 1 2 3 3 L I G H T S Q U A R E D L P 1 1 1 7 1 0 2 S R V C S 1 2 / 1 4 / 1 1 - 6 / 1 3 / 1 2 0 . 0 0 4 4 6 . 9 7 11 1 1 1 1 2 0 3 1 6 0 6 / 0 7 / 1 2 2 3 6 S O L E C T R I C E L E C T R I C A L 1 1 1 5 3 0 1 M O N U M E N T L I G H T 0 . 0 0 1 , 3 5 5 . 0 0 11 1 1 1 1 2 0 3 1 7 0 6 / 0 7 / 1 2 8 8 4 S T A P L E S C O N T R A C T & C O M M E 1 1 1 2 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 0 7 . 3 9 11 1 1 1 1 2 0 3 1 7 0 6 / 0 7 / 1 2 8 8 4 S T A P L E S C O N T R A C T & C O M M E 1 1 1 2 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 1 2 . 7 0 11 1 1 1 1 2 0 3 1 7 0 6 / 0 7 / 1 2 8 8 4 S T A P L E S C O N T R A C T & C O M M E 6 2 1 3 1 0 2 O F F I C E S U P P L I E S 0 . 0 0 4 1 1 . 8 9 TO T A L C H E C K 0 . 0 0 8 3 1 . 9 8 11 1 1 1 1 2 0 3 1 8 0 6 / 0 7 / 1 2 5 0 0 S T E V E K E L L O N D 1 1 1 R E - I S S U E C H K # 1 1 8 4 4 8 0 . 0 0 1 , 1 7 7 . 6 5 11 1 1 1 1 2 0 3 1 9 0 6 / 0 7 / 1 2 2 6 6 S U N G A R D P U B L I C S E C T O R I N 6 2 2 3 2 0 1 S U N G A R D P L U S 0 6 / 1 2 0 . 0 0 5 , 3 9 0 . 0 0 11 1 1 1 1 2 0 3 1 9 0 6 / 0 7 / 1 2 2 6 6 S U N G A R D P U B L I C S E C T O R I N 6 2 2 3 2 0 1 S U N G A R D P L U S 0 4 / 1 2 0 . 0 0 5 , 3 9 0 . 0 0 11 1 1 1 1 2 0 3 1 9 0 6 / 0 7 / 1 2 2 6 6 S U N G A R D P U B L I C S E C T O R I N 6 2 2 3 2 0 1 S U N G A R D P L U S 0 5 / 1 2 0 . 0 0 5 , 3 9 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 6 , 1 7 0 . 0 0 11 1 1 1 1 2 0 3 2 0 0 6 / 0 7 / 1 2 5 0 0 S W A T I S A V A L E 1 1 1 R E F U N D - A C T I V I T Y 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 2 0 3 2 1 0 6 / 0 7 / 1 2 3 0 8 T E S T I N G E N G I N E E R S 4 3 1 9 1 2 2 - 0 0 4 T S T N G / H W Y 9 P H A S E I I I 0 . 0 0 8 0 0 . 0 0 11 1 1 1 1 2 0 3 2 2 0 6 / 0 7 / 1 2 7 2 6 T R E E S 3 6 0 D E G R E E S 1 1 1 5 3 0 1 P R U N I N G / S E A G R A V E S A V E 0 . 0 0 7 5 0 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 1 0 1 K R I S T I N - F E D E X 0 . 0 0 3 1 . 5 8 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 2 0 1 A B B Y - P U B L I C S T O R A G E 0 . 0 0 8 9 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 2 A B B Y - T O N E R 0 . 0 0 2 2 3 . 7 3 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 A B B Y - P C M T G E X P E N S E S 0 . 0 0 9 4 . 3 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 A B B Y - O F F I C E S U P P L I E S 0 . 0 0 1 2 9 . 4 7 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 F A C I L I T I E S - S U P P L I E S 0 . 0 0 5 6 6 . 6 7 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 A D A M - M T H L Y E M A I L S 0 . 0 0 8 5 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 A D A M - O F F I C E S U P P L I E S 0 . 0 0 8 . 2 5 31 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 6 / 0 7 / 2 0 1 2 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 1 6 : 0 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 2 0 6 0 7 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 K I M - E X C U R S I O N E X P S 0 . 0 0 3 , 0 2 3 . 7 7 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 1 0 1 S H A H E E N - P O S T A G E 0 . 0 0 4 7 . 7 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 3 1 0 1 M A R Y - O F F I C E S U P P L I E S 0 . 0 0 1 7 3 . 1 2 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 2 0 1 L O R I - A N N U A L D U E S 0 . 0 0 2 8 5 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 J O A N - P O S T A G E 0 . 0 0 2 . 2 9 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 J O A N - C O F F E E S U P P L I E S 0 . 0 0 5 7 . 9 4 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 3 5 2 0 2 J E S U S - C R E D I T / P A R T S 0 . 0 0 - 4 2 . 4 9 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 3 5 2 0 2 J E S U S - M A I N T . V E H # 1 1 7 0 . 0 0 8 7 4 . 3 4 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 3 5 2 0 2 J E S U S - V E H / M A I N T 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 T A Y L O R - P L U G N P L A Y 0 . 0 0 3 7 . 2 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 1 8 4 0 1 T A Y L O R - A R M 5 4 C O U R S E 0 . 0 0 5 1 5 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 2 0 1 T A Y L O R - O F C S U P P L I E S 0 . 0 0 2 6 . 2 8 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 1 8 4 0 1 K E V I N - S F T Y C E R T R E G I S 0 . 0 0 5 3 5 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 K E V I N - S U P P L I E S / P A R K S 0 . 0 0 4 6 . 6 3 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 3 5 2 0 2 R I C K - C A R W A S H 0 . 0 0 3 7 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 L U N C H / L E A R N F O O D 0 . 0 0 1 4 9 . 6 3 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 2 0 1 P A R K I N G / O F F S I T E M T G 0 . 0 0 1 0 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C R Y S T A L - C N C L M T G 0 . 0 0 5 . 9 8 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 L E O - O F F I C E S U P P L I E S 0 . 0 0 1 4 . 9 9 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 2 3 2 0 1 L E O - E R G O K E Y B O A R D 0 . 0 0 1 0 7 . 1 1 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 2 3 2 0 1 L E O - I T S U P P L I E S 0 . 0 0 1 9 0 . 2 6 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 D E B B I E - C N C L M T G S E X P S 0 . 0 0 5 7 1 . 7 8 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 D E B B I E - O F C S U P P L I E S 0 . 0 0 5 1 . 8 2 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 C O M R E C O G D I N N E R 0 . 0 0 1 2 9 . 0 4 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 D E B B I E - C T Y M G R C L A S S 0 . 0 0 4 5 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 D E B B I E - C N C L C L A S S 0 . 0 0 9 0 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 M A I N I N I - C O M P A S S P O I N T 0 . 0 0 9 5 . 0 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 M A I N I N I - P A R K I N G 4 / 1 1 0 . 0 0 4 . 5 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 3 0 2 A B O R D A Y S U P P L I E S 0 . 0 0 2 4 5 . 7 9 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 T H O M A S - F A C I L S U P P L I E S 0 . 0 0 7 3 . 9 8 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 H P C M T G S U P P L I E S 0 . 0 0 1 9 . 5 4 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 C H R I S - O F F I C E S U P P L I E S 0 . 0 0 3 . 9 0 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 C H R I S - A P A C O N F E X P S 0 . 0 0 5 8 6 . 5 3 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 F A S T S I G N S / T E C H R E V 0 . 0 0 1 , 6 2 3 . 7 5 11 1 1 1 1 2 0 3 2 5 0 6 / 0 7 / 1 2 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 S H A W N - S U P P L I E S / P A R K S 0 . 0 0 1 0 8 . 2 5 TO T A L C H E C K 0 . 0 0 1 1 , 0 7 3 . 6 3 11 1 1 1 1 2 0 3 2 6 0 6 / 0 7 / 1 2 5 0 0 Z H I H A N & S H I H U A N G 1 1 1 R E F U N D A R B 1 1 - 0 0 0 5 0 . 0 0 8 8 0 . 0 0 TO T A L C A S H A C C O U N T 0 . 0 0 1 7 7 , 5 5 1 . 5 1 TO T A L F U N D 0 . 0 0 1 7 7 , 5 5 1 . 5 1 TO T A L R E P O R T 0 . 0 0 1 7 7 , 5 5 1 . 5 1 32 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Annual Approval of the City’s Investment Policy RECOMMENDED ACTION That the City Council review and approve the Investment Policy for Fiscal Year 2012/13. REPORT SUMMARY California Government Code Section 53600 et seq., City of Saratoga Municipal Code Section 2-20.035, and Section 16.0 of the City of Saratoga Investment Policy require the City Council to annually review and approve the City’s Investment Policy. The Investment Policy lays the foundation for the City’s investment management functions. It serves as a guide for setting and achieving investment objectives, defines rules and established benchmarks, prohibits and/or restricts investment instruments, and reduces the exposure to liability by both staff and City Council. Compliance with the investment policy is an element of fiscal discipline considered by the City’s auditors and rating agencies during their respective reviews. The City’s investment policy establishes a wide array of authorized and suitable investments in alignment with State government code; however the City’s ongoing practice is to restrict investments to the Local Agency Investment Fund (LAIF). LAIF began in 1977 as an investment alternative for California's local governments and special districts to offer governmental agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars annually, using the investment expertise of the State’s Treasurer’s Office investment staff at no cost to participating agencies. As LAIF is governed by conservative investment practices, earnings may provide slightly lower returns than actively managed bond investment portfolios during a healthy economy, however LAIF is a safe and proven investment strategy which has historically protected the City against investment losses during economic downturns, and continues to provide quarterly interest earnings in a well diversified and expertly managed portfolio. Under protection by state and federal laws, funds placed on deposit in LAIF are not subject to use by, borrowing of, or impoundment or seizure by any state official or state agency. The Treasurer’s Office also maintains Investment Protection Standards that set principles for the investment banks and broker- dealers to protect investors. Last year, at the August 17, 2011 Council Meeting, the City Council approved the Investment Policy in its current version. There are no changes recommended to that investment policy this fiscal year. The policy is modeled on the policy approved by the Association of Public Treasurers of the United States and Canada (APT US&C) in August 2002. 33 FISCAL IMPACTS None. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with State and Local regulations. ALTERNATIVE ACTION Direct Staff to make changes to the Investment Policy and return at the next meeting. FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS A: Investment Policy 34 Attachment A City of Saratoga INVESTMENT POLICY FOR THE FISCAL YEAR 2012/13 1.0 Policy: It is the policy of the City of Saratoga to invest public funds in a manner which will provide the maximum security with the highest investment return, while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. 2.0 Scope: This investment policy applies to all financial assets of the City of Saratoga. These funds are accounted for in the City of Saratoga's Comprehensive Annual Financial Report and include: 2.1 Funds: 2.1.1 General Fund 2.1.2 Special Revenue Funds 2.1.3 Capital Project Funds 2.1.4 Debt Service Funds 2.1.5 Trust and Agency Funds 2.1.6 Any new fund, unless specifically exempted 2.2 Exceptions: The following financial assets are excluded: 2.2.1 Deferred Compensation Plans-Investments are directed by the individual plan participants. 2.2.2 Debt Service Funds Held by Trustees-Investments is placed in accordance with bond indenture provisions. 2.2.3 Notes and Loans-Investments are authorized by separate agreements approved by City Council. 3.0 Prudence: Investments shall be made with judgment and care--under circumstances then prevailing--which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investments, considering the probable safety of their capital as well as the probable income to be derived. 3.1 The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 35 4.0 Objectives: The primary objectives, in priority order, of the City of Saratoga's investment activities shall be: 4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of Saratoga shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objectives will be to mitigate credit risk and market risk. a. Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing only in investment grade securities and by diversifying the investment portfolio so that potential losses on individual securities will have a minimal impact on the portfolio. b. Market risk, defined as market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by limiting the average maturity of the City’s investment portfolio to two years and the maximum maturity of any one security to five years, and by structuring the portfolio based on cash flow analysis so as to avoid the need to sell securities prior to maturity. 4.2 Liquidity: The City of Saratoga's investment portfolio will remain sufficiently liquid to enable the City of Saratoga to meet all operating requirements, which might be reasonably anticipated. 4.3 Return on Investments: The City of Saratoga's investment portfolio shall be designed with the objective of attaining a rate of return throughout budgetary and economic cycles, commensurate with the City of Saratoga's investment risk constraints and the cash flow characteristics of the portfolio. 5.0 Delegation of Authority: Authority to manage the City of Saratoga's investment program is derived from the following: California Government Code Section 53600 et seq. and Saratoga Municipal Code Section 2-20.035. Management responsibility for the investment program is hereby delegated to the City Manager who shall be responsible for supervising all treasury activities of the Administrative Services Director and who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, delivery vs. payment, investment accounting, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegations of authority to persons responsible for investment transactions. No person may engage in investment transactions except as provided under the terms of this policy and the procedures established by the City Manager. The City Manager shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 6.0 Ethics and Conflicts of Interest: Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. These officers and employees involved in the investment process shall disclose to the City Manager any material financial interests in financial institutions that conduct business with the City. Employees and investment officials shall refrain from undertaking personal investment transactions with individuals with who business is conducted on behalf of the City of Saratoga. 36 7.0 Authorized Financial Dealers and Institutions: The City Manager will maintain a list of financial institutions authorized to provide investment services to the City. In addition, a list will also be maintained of approved security broker/dealers selected by credit worthiness and who are authorized to provide investment services in the State of California. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by state laws. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the City Manager with the following: personal interview, firm description and audited financial statements, proof of National Association of Securities Dealers (NASD) certification, proof of State of California registration, completed broker/dealer questionnaire and certification of having read the City of Saratoga's investment policy and applicable depository contracts. An annual review of the financial condition and registrations of qualified bidders will be conducted by the City Manager. A current audited financial statement is required to be on file for each financial institution and broker/dealer with which the City of Saratoga invests prior to any transaction. 8.0 Authorized and Suitable Investments: The City of Saratoga is empowered by Government Code Section 53601, and further limited by this investment policy, to invest in the following types of securities: Type Guarantee Limits Term to Maturity LAIF State Fund $40,000,000 On Demand U.S. Treasury Bills U.S. Treasury No Limit 1 Year U.S. Treasury Notes U.S. Treasury No Limit 5 Years U.S. Govt. Agency Issues (e.g. FNMA, GNMA) Federal Agencies No Limit 5 Years Certificates of Deposit (California Bank or Savings & Loan Companies) FDIC/FSLIC and Collateral 20% portfolio per institution; 30% total portfolio 3 Years Negotiable Certificates of Deposit Issuing Institution 20% portfolio per institution; 30% total portfolio 5 Years Investment Grade Obligations of California, or Local Governments, or Public Agencies Public Entity 20% portfolio per institution; 30% total portfolio 5 Years Money Market Mutual Funds Fund 10% portfolio per institution; 20% total portfolio On Demand Passbook Savings Account and Demand Deposit Issuing Bank Minimum necessary for current cash flow On Demand 37 The City shall not engage in leveraged investing, such as margin accounts, or any form of borrowing for the purpose of investing. The City shall not invest in instruments whose principal and interest could be at risk contrary to Section 4.1 of this policy. Examples of these instruments are options and future contracts. The City shall not invest in "derivatives". See Glossary for description of above securities. 9.0 Collateralization: Collateralization will be required on certificates of deposit and other deposit-type securities. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest, in accordance with California Government Code Section 53651 and 53652. The City of Saratoga chooses to limit collateral to those listed in Section 8.0. Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City of Saratoga and retained. The right of collateral substitution may be granted. 10.0 Safekeeping and Custody: All security transactions entered into by the City of Saratoga shall be conducted on a delivery- versus-payment (DVP) basis. Securities will be held by a third party custodian, in the City of Saratoga's name and control, designated by the City Manager and evidenced by safekeeping receipts. 11.0 Diversification: The City of Saratoga will diversify its investments by security type and institution. Limits are provided for in Section 8.0. With the exception of U.S. Treasury securities and authorized pools, no more than 30% of the City of Saratoga's total investment portfolio will be invested in a single security type or 20% with a single financial institution. 12.0 Maximum Maturities: To the extent possible, the City of Saratoga will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Saratoga will not directly invest in securities maturing more than five (5) years from the date of purchase. However, the City of Saratoga may collateralize its certificates of deposits using longer-dated investments not to exceed ten (10) years to maturity. Debt reserve funds may be invested in securities exceeding five (5) years if the maturities of such investments coincide as nearly as practicable with the expected use of the funds. 38 The City of Saratoga will retain a general operating reserve adopted annually by the City Council. The amount of active deposits and inactive investments with maturity of one year or less shall always be equal to or greater than the required general operating reserve. The report discussed in Section 15.0 shall demonstrate this policy is in effect. 13.0 Internal Control: The City of Saratoga is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by the City Manager and staff. Accordingly, the City shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. The internal controls shall address the following points: Control of collusion. Separation of transaction authority from accounting and recordkeeping. Custodial safekeeping. Avoidance of physical delivery of securities. Clear delegation of authority to subordinate staff members. Written confirmation of transactions for investments and wire transfers. Development of a wire transfer agreement with the lead bank and third-party custodian. 14.0 Performance Standards: The investment portfolio shall be designed with the objective of obtaining a reasonable rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and cash flow needs. 14.1 Market Yield (Benchmark): The City’s investment strategy is passive. Given this strategy, the benchmark used by the City of Saratoga to determine whether market yields are being achieved shall be the one year U.S. Treasury Bill. 15.0 Reporting: The City Manager is charged with the responsibility of including a market report on investment activity and returns in the City of Saratoga's Cash and Investment Report. The report will be in compliance with California Government Code Section 53646. 16.0 Investment Policy Adoption: The City of Saratoga's investment policy shall be reviewed and adopted by the City Council annually. 39 GLOSSARY Broker Someone who brings buyers and sellers together and is compensated for his/her service. Comprehensive Annual Financial Report (CAFR) The City’s annual financial statements and footnotes, along with an executive summary, financial outlook, statistical information, and other financial information. Certificates of Deposit Commonly called time deposit certificates or time deposit open accounts. These are nonnegotiable. Collateralization Process by which a borrower pledges securities, property or other deposits for the purpose of securing the repayment of a loan and/or security. Also refers to securities pledged by a bank to secure deposits of public monies. Custodian A bank or other financial institution that keeps custody of stock certificates and other assets. Dealer Someone who acts as a principal in all transactions, including buying and selling from his/her own account. Delivery vs. Payment The preferred method of delivering securities, with an exchange of money for the securities. Demand Deposits A deposit of monies which are payable by the bank upon demand of the depositor. Derivative Securities that are based on, or derived from, some underlying asset, reference date, or index. FDIC Federal Depository Insurance Corporation FSLIC Federal Savings and Loans Insurance Corporation Liquidity An asset that can easily and rapidly be converted into cash without significant loss of value. Local Agency Investment Fund (LAIF) The LAIF was established by the State of California to enable treasurers to place funds in a pool for investments. There is a limitation of $30 million per agency subject to a maximum of ten (10) total transactions per month. The City uses this fund when market interest rates are declining as well as for short- term investments and liquidity. Money market mutual funds Mutual funds that invest in short term securities and strive to maintain a share price of $1. 40 Negotiable certificates of deposit A bank deposit issued in negotiable form (i.e., one that can be bought or sold in the open market). Passive Investment Strategy An approach to managing the investment portfolio, which entails a “buy and hold” strategy in which investments are generally held until they mature. Portfolio Combined holding of more than one stock, bond, commodity, cash equivalent or other asset. The purpose of a portfolio is to reduce risk through diversification. Primary Dealer A group of government securities dealers that submit daily reports of market activity and security positions held to the Federal Reserve Bank of New York and are subject to its oversight. Regional Dealer A dealer who is not a primary dealer, and therefore not monitored by the Federal Reserve, but is registered with the Securities and Exchange Commission. Safekeeping Offers storage and protection of assets provided by an institution serving as an agent U.S. Treasury Bills Commonly referred to as T-Bills these are short-term marketable securities sold as obligations of the U.S. Government. They are offered in three-month, six-month and one-year maturities. T-Bills do not accrue interest but are sold at a discount to pay face value at maturity. U.S. Treasury Notes These are marketable, interest-bearing securities sold as obligations of the U.S. Government with original maturities of one to ten years. Interest is paid semi-annually. U.S. Government Agency Issues Include securities, which fall into this category. Issues, which are unconditionally, backed by the full faith and credit of the United States, e.g. Small Business Administration Loans. 41 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Michael Fossati DIRECTOR: James Lindsay SUBJECT: Zoning Ordinance Amendment Allowing Tasting Rooms as a Permitted Use in the Village RECOMMENDED ACTION: Waive the second reading and adopt the ordinance amending the zoning regulations related to alcohol sales within the Village. REPORT SUMMARY: On June 6, 2012, the City Council conducted a public hearing and introduced an ordinance that would add Section 15-06.695 and amend Section 15-19.020 (b)(3) and 15-19.050(a) of the City Code. The addition and amendments are as follows: • Add the following definition for a tasting room into Article 15-06 of the City Code. - “Tasting Room” means a commercial establishment that does not contain a kitchen and is devoted to the sampling and sales of wine or beer produced on or off the premises. • Include tasting rooms, not exceeding four thousand square feet in area, which provide direct customer service on-site between the hours of 8:00 A.M. and 11:00 P.M to the list of permitted uses in the CH zoning district. The Council directed staff to place the matter on the consent calendar at their following public hearing. Ordinance 292 is attached. FOLLOW UP ACTION: This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within 15 days after its adoption. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of this meeting was properly posted. ATTACHMENTS: 1. Ordinance 292 42 ORDINANCE NO. An Ordinance of the City of Saratoga Amending Saratoga City Code Articles 15-06 and 15-19 Concerning Tasting Rooms ZOA12-0005 Findings 1. The City of Saratoga wishes to amend certain articles and sections of the City Code in order to promote the attraction of wineries or wine-related businesses to the City of Saratoga’s commercial historic districts. 2. Following a study session and public hearing, the Planning Commission of the City of Saratoga considered proposed amendments to the City Code at a duly noticed public hearing on May 9, 2012 and thereafter recommended adoption of this ordinance. 3. The City Council of the City of Saratoga held a duly noticed public hearing on June 6, 2012 and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance. Therefore, the City Council hereby ordains as follows: Section 1. Adoption. Articles 15-06 and 15-19 of the Saratoga City Code are hereby amended as set forth in Exhibit “A”. Text to be added is indicated in bold double underlined font (i.e. example) and text to be deleted is indicated in strikeout font (i.e. example). Text in standard font is adopted without change. Sections within an Article that are not included in Exhibit “A” are unchanged from the existing City Code. Section 2. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub- section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Attachment 1 43 Section 3. California Environmental Quality Act The proposed ordinance, amendments and additions to the City Code are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Sections 15061(b)(3) and 15308. CEQA applies only to projects which have the potential of causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance the amendments and additions would have minimal impact on the environment. Section 4. Publication This ordinance or a comprehensive summary thereof shall be published once in a newspaper of general circulation of the City of Saratoga within fifteen (15) days after its adoption. The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the 6th day of June 2012, and was adopted by the following vote following a second reading on the 20th day of June 2012: AYES: NOES: ABSENT: ABSTAIN: SIGNED: ATTEST: _________________________________ _____________________________ Chuck Page, Crystal Morrow, MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA APPROVED AS TO FORM: __________________________________ Richard Taylor, CITY ATTORNEY 44 Exhibit A to Ordinance No. ____ An Ordinance of the City of Saratoga Amending Saratoga Municipal Code Articles 15-06 and 15-19 ZOA12-0005 Proposed amendments are shown below. Text to be added is bold double underlined (example) and text to be deleted is shown in strikeout (example). Text in standard font is adopted without change. ARTICLE 15-06 DEFINITIONS 15-06.695 – Tasting Room “Tasting Room” means a commercial establishment that does not contain a kitchen and is devoted to the sampling and sales of wine or beer produced on or off the premises. ARTICLE 15-19 C: COMMERCIAL DISTRICTS 15-19.020 General regulations. The following general regulations shall apply to all commercial districts in the City: (a) Permitted uses. The following permitted uses shall be allowed in any commercial district, unless a use involves the operation of a business providing direct customer service (including, but not limited to, conducting a delivery service) on-site between the hours of 1:00 A.M. and 6:00 A.M., in which event such use may be allowed upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Retail establishments, except restaurants, markets, delicatessens, and any establishment engaged in the sale of alcoholic beverages. (2) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (3) Parking lots which comply with the standards for off-street parking facilities as set forth in Section 15-35.020 of this Chapter. (4) Accessory structures and uses located on the same site as a permitted use. (5) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications. 45 (b) Conditional uses. The following conditional uses may be allowed in any commercial district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Restaurants. (2) Markets and delicatessens. (3) Any establishment engaged in the sale of alcoholic beverages, with the exception of tasting rooms, as provided for in Section 15-19.050(a)(3) of this Code. (4) Hotels and motels. (5) Bed and breakfast establishments. (6) Institutional facilities. (7) Community facilities. (8) Game arcades. (9) Gasoline service stations on sites abutting Saratoga/Sunnyvale Road, Saratoga/Los Gatos Road or Saratoga Avenue and accessible directly from such arterial road; provided, that all operations except the sale of gasoline and oil shall be conducted within an enclosed structure. (10) Animal establishments, as defined in Section 7-20.010(c) of this Code. All animal establishments shall be subject to the regulations and license provisions set forth in Section 7-20.210 of this Code. (11) Public buildings and grounds. (12) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks, transmission lines and cable television facilities. (13) Accessory structures and uses located on the same site as a conditional use. 15-19.050 - C-H district regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) of this Article, the following permitted uses shall also be allowed in the CH-1 and CH-2 districts: (1) professional, administrative and medical offices and financial institutions, when located either above the street level or at the street level if separated from the street frontage by a retail establishment; and (2) personal service businesses that are above street level, and personal service businesses that are at street level but do not have primary access from Big Basin Way or across the front lot line; and (3) tasting rooms, not exceeding four thousand square feet in 46 area, which provide direct customer service on-site between the hours of 8:00 A.M. and 11:00 P.M. (b) Conditional uses. In addition to the conditional uses listed in Section 15-19.020(b) of this Article, the following conditional uses may also be allowed in the CH-1 and CH-2 districts, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Professional, administrative and medical offices and financial institutions, when located at street level and having street frontage. (2) Theaters. (3) Religious and charitable institutions. (4) Mixed-use development conforming to the design standards found in Article 15-58 (5) Personal service businesses at the street level that have primary access from Big Basin Way or across the front lot line. 47 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Cynthia McCormick DIRECTOR: James Lindsay SUBJECT: Amendments to City Code Sections 15-06.370, 15-11.080, 15-12.080, 15-13.080, 15-17.070 and 15-20.080 RECOMMENDED ACTION: Staff recommends the Council waive the Second Reading and adopt Ordinance No. 293 amending the Zoning Regulations related to impervious surfaces and lot coverage. REPORT SUMMARY: On June 6, 2012, the City Council conducted a public hearing and introduced the proposed ordinance. The City Council directed staff to make the following changes: 1. Add “Porous materials may receive certain exceptions from site coverage as provided for in this chapter” to the definition of impervious surface. 2. Revise the exemption wording in Sections 15-11.080, 15-12.080, 15-13.080 as follows: “.…in order to meet one or more of the following design objectives: avoid placing structures in geologically unstable areas or on major or minor ridgelines….” The Council directed staff to place the matter on the consent calendar at the next Council meeting. The proposed ordinance is attached. FOLLOW UP ACTION: This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within 15 days after its adoption. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of this meeting was properly posted. ATTACHMENTS: 1. Ordinance No. 293 48 1 ORDINANCE NO. AN ORDINANCE AMENDING THE SARATOGA CITY CODE ARTICLES 15-06, 15-11, 15-12, 15-13, 15-17 AND 15-20 CONCERNING IMPERVIOUS SURFACES ZOA 12-0002 THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: Section 1. Findings. The City Council finds and declares as follows: a. The City of Saratoga wishes to amend the City Code to correlate the impervious surface definition in the zoning code with the City’s Water Efficiency Landscape Ordinance (Article 15- 47 of the Saratoga City Code) and to provide consistency among site coverage exemptions for driveways and related emergency vehicle turnarounds within the Hillside Residential (HR), Residential Open Space (R-OS), and Agricultural (A) zoning districts. b. The amendments affect provisions of the City’s zoning regulations in Chapter 15 of the Code. These amendments were considered by the Planning Commission of the City of Saratoga and the Commission, after a duly noticed public hearing on March 28 2012 and as continued on May 9 2012, recommended adoption of the updates to Chapter 15. c. The City Council of the City of Saratoga held a duly noticed public hearing on June 6, 2012, and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance. Section 2. Adoption. The Saratoga City Code is hereby amended by adding the text shown in bold double underline (example) and deleting the text shown in strikeout (example) in the sections listed below. Text in standard font is adopted without change. Sections within an Article that are not included below are unchanged from the existing City Code. A. Article 15-06 - Definitions 15-06.370 - Impervious surface. "Impervious surface" means any structure or constructed surface that prevents the passage of water into the underlying soil or otherwise significantly increases runoff and disrupts the natural aesthetic of the landscape. Common impervious surfaces include but are not limited to concrete, asphalt, roofs, and brick or other stone materials set in sand or concrete. Porous materials may receive certain exceptions from site coverage as provided for in this chapter. including, but not limited to, solid surface decks and 49 patios, accessory structures, swimming pools, recreational courts, paved driveways and parking areas, and surfaces composed of gravel, decomposed granite, clay, and bricks with sand or concrete. B. Article 15-11 – A: Agricultural District 15-11.080 - Site coverage. The maximum site coverage on any lot in an A district shall be as follows: ¶(a)The maximum site coverage shall not exceed twenty-five percent or fifteen thousand square feet, whichever is less. ¶(b) In determining the amount of impervious surface, tThe area of a single driveway providing vehicular access from the street to the required enclosed parking spaces on the site, and any related emergency vehicle turnaround areas determined to be necessary for safety purposes, shall may be excluded exempted, in whole or in part, from the calculation of site coverage, to the extent necessary, in order to meet one or more of the following design objectives: avoid placing structures in geologically unstable areas or on major or minor ridgelines; preserving trees; reducing any visual impacts; meeting public safety or emergency vehicle access requirements; or reducing overall project grading or changes in slope, as determined and approved by the Planning Commission, subject to the findings described in Section 15-45.080. C. Article 15-12 - R-1: Single-Family Residential Districts 15‐12.080 ‐ Site coverage. The maximum site coverage, as defined in Section 15‐06.620(f), in each R‐1 district shall be as set forth in the following table. Solid surface decks and compacted surfaces made of porous materials used for walkways, driveways and patios will be counted at only 50% of the total area of such surfaces for determining the calculation of site coverage within this Section. District Coverage (percent) R-1-10,000 60 R-1-12,500 55 R-1-15,000 50 R-1-20,000 45 R-1-40,000 35 D. Article 15-12 – HR: Hillside Residential District 2 15-13.080 - Site coverage. The maximum site coverage on any lot in the HR district shall be not exceed twenty-five percent, or fifteen thousand square feet, whichever is less. Solid surface decks and compacted surfaces made of porous materials used for walkways, driveways and 50 3 patios will be counted at only 50% of the total area of such surfaces for determining the calculation of site coverage within this Section. The area of a single driveway providing vehicular access from the street to the required enclosed parking spaces on the site, and any related emergency vehicle turnaround areas may be excluded exempted, in whole or in part, from the calculation of site coverage, to the extent necessary, in order to meet one or more of the following design objectives: avoid placing structures in geologically unstable areas or major or on minor ridgelines; preserving trees; reducing any visual impacts; meeting public safety or emergency vehicle access requirements; or reducing overall project grading or changes in slope, as determined and approved by the Planning Commission, subject to the findings described in Section 15-45.080. E. Article 15-17 – R-M: Multi-Family Residential Districts 15‐17.070 ‐ Site coverage. The maximum net site area covered by structures in each R‐M district shall be forty percent. Solid surface decks and compacted surfaces made of porous materials used for walkways, driveways and patios will be counted at only 50% of the total area of such surfaces for determining the calculation of site coverage within this Section. F. Article 15-20 – Residential Open Space District 15-20.080 - Site coverage. The maximum site impervious coverage on any lot in the R-OS district shall not exceed either twenty-five percent or twelve thousand square feet, whichever is less. Solid surface decks and compacted surfaces made of porous materials used for walkways, driveways and patios will be counted at only 50% of the total area of such surfaces for determining the calculation of site coverage within this Section. The area of a single Ddriveways providing vehicular access from the street to the required enclosed parking spaces on the site, and any related emergency vehicle turnaround areas may be excluded exempted, in whole or in part, from the calculation of site coverage, to the extent necessary, in order to meet one or more of the following design objectives: avoid placing structures in geologically unstable areas or on major or minor ridgelines; preserving trees; reducing any visual impacts; meeting public safety or emergency vehicle access requirements; or reducing overall project grading or changes in slope, as determined and approved by the Planning Commission, subject to the findings described in Section 15-45.080 15-20.50(i), except for when a conditional use permit is granted by the Planning Commission for clustering development. Section 3. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this 51 4 ordinance should remain in effect after the invalid portion has been eliminated. Section 4. California Environmental Quality Act Pursuant to the California Environmental Quality Act, the amendments are exempt under CEQA Guidelines Section 15061(b)(3), where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance the amendments and additions would have minimal impact on the environment. Section 5. Publication. This ordinance or a comprehensive summary thereof shall be published once in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. [The Remainder of This Page is Intentionally Blank] 52 5 The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the 6th day of June, 2012, and was adopted by the following vote following a second reading on the 20th of June, 2012: AYES: __________________________________________ NOES: __________________________________________ ABSENT: ________________________________________ __________________________________________ Chuck Page MAYOR, CITY OF SARATOGA, CALIFORNIA ATTEST: ___________________________ Crystal Morrow CITY CLERK APPROVED AS TO FORM: ___________________________ Richard Taylor CITY ATTORNEY 53 SARATOGA CITY COUNCIL MEETING DATE: June 19, 2012 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone Senior Engineer SUBJECT: Highway 9 Safety Improvement Project Phase II – Award of Construction Contract. RECOMMENDED ACTION: 1. Move to declare the lowest responsible bidder on the project and award the construction contract. 2. Move to approve resolution amending the annual budget REPORT SUMMARY: Background The Highway 9 Safety Improvement Project is a multi-jurisdiction multi-million dollar effort to improve bicycle and pedestrian safety along Saratoga-Los Gatos Road from Saratoga Avenue in Saratoga to Los Gatos Boulevard in Los Gatos. An ad hoc committee comprised of two Council Members from each jurisdiction was formed to receive input from the public during four public meetings. As a result, a bicycle and pedestrian safety Master Plan was developed and approved. Due to the project scope and cost, outside funding sources and project phasing were necessary. − Phase I was funded by the Congestion Mitigation and Air Quality (CMAQ) grant and included installation of bicycle lanes on both sides of Highway 9, spot widening and two pedestrian- activated lighted crosswalks. Phase I was completed in 2009. − Phase II includes pedestrian safety improvements and is subject to this report. − Phase III, funded by state Proposition 116, includes additional bicycle improvements at Austin Way and is currently under construction. − Phase IV is funded by the federal Highway Safety Improvement Program (HSIP). Additional pedestrian facilities will be constructed in 2013. Page 1 of 3 54 Discussion The focus of Phase II of the Highway 9 Safety Improvement Project is pedestrian facilities. The design of these improvements was funded by CMAQ grant funds remaining from Phase I. The attached budget resolution will adopt the grant funds in the amount of $426,000 into the current FY budget. A separate HSIP federal grant in the amount of $900,000 will fund the construction of pedestrian improvements. The required 10% local match will be shared by local agencies including Saratoga, Monte Sereno and Los Gatos proportionally to improvements located in each jurisdiction. The scope of pedestrian improvements in Phase II includes construction of a continuous pedestrian walkway and re-construction of existing pedestrian facilities for ADA compliance from Aloha Avenue to Fruitvale Avenue in Saratoga and from Greenwood Road in Monte Sereno to Monte Sereno-Los Gatos City limit line. Improvements also include new pedestrian-activated flashing crosswalks at Three Oaks Way/Park Drive in Saratoga and Greenwood Road in Monte Sereno; improvements at Farwell and Three Oaks to prevent vehicle access and staging; improving existing pedestrian-activated crosswalks at Carnelian Glen by adding a median and overhead flashing beacons; solar-powered radar speed signs; pedestrian lighting, signage and striping. The construction has been advertised and distributed to potential bidders. Due to federal requirements for bid advertising, the sealed bids were not opened on time to include the low bidder in this report. The bids are due on Tuesday, June 19th. Staff will prepare bid summary, check references and provide contract award recommendation to Council via email on Tuesday evening and provide printed copies before the regular Council meeting scheduled for June 20, 2012. FISCAL IMPACTS: The HSIP grant will cover 90% of construction cost. The remaining 10% will be shared by local agencies proportionally. Saratoga’s share is included in the capital budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Recommended actions will be provided prior to the Council meeting. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Follow-up action will be provided prior to the Council meeting. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. Page 2 of 3 55 Page 3 of 3 ATTACHMENTS: 1. Budget Resolution 2. Scope of Phase II Improvements 56 RESOLUTION NO.__________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2011/2012 TO ACCEPT A $462,000 CMAQ GRANT FOR THE HIGHWAY 9 SAFETY PHASE II PROJECT WHEREAS, the City Council desires to improve safety on Highway 9 by accepting a CMAQ grant in the amount of $462,000 for the Highway 9 Safety Improvements Project - Phase II; And; WHEREAS, it is necessary to make adjustments to the Fiscal Year 2011/12 CIP budget as follows: Account Description Account# Amount To appropriate revenue from the CMAQ grant for Highway 9 Safety Improvements Project Phase II: Revenue : 411.9122.001.42264 $ 462,000 To appropriate expenditures for Highway 9 Safety Improvements Project Phase II: Expenditure Appropriation: 411.9122-001.81142 $ 462,000 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby approves the above adjustments to the Fiscal Year 2011/12 Capital Improvement Budget. BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on _____________________, 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________ Chuck Page, Mayor City of Saratoga Attest: _______________________ Crystal Morrow, City Clerk City of Saratoga 57 TOWN OF LOS GATOS PHASE II SAFETY IMPROVEMENTS Pedestrian Path 58 TOWN OF LOS GATOS PHASE II SAFETY IMPROVEMENTS Pedestrian Path 59 TOWN OF LOS GATOS PHASE II SAFETY IMPROVEMENTS Pedestrian Path 60 TOWN OF LOS GATOS PHASE II SAFETY IMPROVEMENTS Intersection Improvements Vickery Avenue / Montalvo Road Intersection 61 TOWN OF LOS GATOS PHASE II SAFETY IMPROVEMENTS Pedestrian Crossing Three Oaks Way Intersection 62 TOWN OF LOS GATOS PHASE II SAFETY IMPROVEMENTS Pedestrian Crossing Greenwood Road 63 TOWN OF LOS GATOS PHASE IV SAFETY IMPROVEMENTS Intersection Improvements Fruitvale Avenue Intersection 64 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson City Clerk SUBJECT: Resolution in Support of Santa Clara Valley Water District Parcel Tax RECOMMENDED ACTION: Approve the attached resolution in support of the Santa Clara Valley Water District Safe, Clean Water and Natural Flood Protection Plan Parcel Tax to be placed on the November 2012 ballot. BACKGROUND: This item has been placed on the June 20, 2012 City Council Meeting agenda at the request of the Santa Clara Valley Water District. In November 2012, the Water District may be asking voters to renew an existing parcel tax of $52 per year to continue funding the Safe, Clean Water and Natural Flood Protection Plan. The existing parcel tax, approved in 2000, will expire if renewal is not approved in November 2012. If approved, some of the projects funded by the parcel tax would include: ‐ Anderson Dam Seismic Retrofit ‐ Pipeline reliability project ‐ Creek restoration/stabilization ‐ Vegetation control and sediment removal ‐ Pollution prevention partnerships and grants ‐ Grants and partnerships FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The resolution in support of the Santa Clara Valley Water District parcel tax would not be approved. ALTERNATIVE ACTION(S): Page 1 of 2 65 Page 2 of 2 N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution in Support of Santa Clara Valley Water District Parcel Tax Attachment B: Flyer on Santa Clara Valley Water District Parcel Tax 66 RESOLUTION NO. ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA IN SUPPORT OF THE SANTA CLARA VALLEY WATER DISTRICT SAFE, CLEAN WATER AND NATURAL FLOOD PROTECTION PLAN PARCEL TAX WHEREAS, the Santa Clara Valley Water District (Water District) works to ensure a safe and reliable water supply; that waterways have reduced levels of toxins; that water supply and dams are protected from earthquakes and natural disasters; that habitat is restored and open space provided; and that flood protection is provided to the community; and WHEREAS, the existing parcel tax, Clean Safe Creeks and Natural Flood Protection, will expire on June 30, 2016; and WHEREAS, the Water District is considering continuing their special tax by seeking the approval of the voters of Santa Clara County in November 2012; and WHEREAS, this ballot measure would fund the Water District’s Safe, Clean Water and Natural Flood Protection Plan; and WHEREAS, the Safe, Clean Water and Natural Flood Protection Plan will help preserve and improve our quality of life to: • Ensure a safe, reliable water supply • Reduce toxins, hazards and contaminants, such as mercury and pharmaceuticals, in our waterways • Protect our water supply and local dams from earthquakes and natural disasters • Restore fish, bird, and wildlife habitat and provide open space access • Provide flood protection to local homes, businesses, schools, streets, and highways; and WHEREAS, this ballot measure would require two-thirds voter approval, which would demonstrate overwhelming voter support; and WHEREAS, water supply, stream protection, and flooding are regional issues and this measure would provide a reliable water supply, funding for local trails, grants to improve drinking water supplies on school campuses, reductions in toxins in waterways, protection of water supply and dams, restoration of wildlife habitat, protection of open space, and flood protection for homes, businesses, schools, streets, and roadways; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga supports the Safe, Clean Water and Natural Flood Protection Plan and placement of the Safe, Clean Water and Natural Flood Protection Plan on the November 2012 ballot. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 20th day of June 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN: 67 Chuck Page, Mayor ATTEST: DATE: Crystal Morrow, City Clerk 68 69 70 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson City Clerk SUBJECT: Authorization for Santa Clara County Used Oil Payment Program Application RECOMMENDED ACTION: Authorize the City Manager to sign a letter giving the County of Santa Clara authorization to submit a regional Used Oil Payment Program application and act on behalf of the City of Saratoga. BACKGROUND: As required by the California Oil Recycling Enhancement Act, the State provides up to $11 million in payments to local governments for implementation of local used oil and filter collection program. Funding for used oil and oil filter collection programs is allocated through the used Oil Payment Program (formerly Used Oil Block Grant Program). Since the 1990s, the Santa Clara County Household Hazardous Waste Program has acted as the lead Used Oil Payment Program applicant for jurisdictions in the County. Through Used Oil Payment Program funding, the County has paid for the collection, recycling, and disposal of used oil and oil filters, as well as maintenance of used oil certified collections centers located in the County and promotion of the proper disposal of this waste stream. As required by CalRecycle, the Used Oil Payment Program application must be submitted annually and each jurisdiction participating in a regional application must submit a letter of authorization giving the lead agency permission to apply for Used Oil Payment Program funds, implement the program, and administer funds on behalf of participating jurisdictions. Consequently, staff has recommended that the Council authorize the City Manager to sign a letter giving the County of Santa Clara authorization to submit a regional Used Oil Payment Program application and act on behalf of the City of Saratoga. FISCAL IMPACTS: N/A Page 1 of 2 71 Page 2 of 2 CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City Manager would not be authorized to sign a letter giving the County of Santa Clara authorization to submit a regional Used Oil Payment Program application and act on behalf of the City of Saratoga. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Submit signed letter of authorization to the County of Santa Clara to be included in the County’s regional Used Oil Payment Program application. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Draft Letter of Authorization Attachment B: Used Oil Payment Program Guidelines 72 Incorporated October 22, 1956 CITY OF SARATOGA 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • www.saratoga.ca.us COUNCIL MEMBERS: Manny Cappello Jill Hunter Emily Lo Howard Miller Chuck Page June 21, 2012 Department of Resources Recycling and Recovery (CalRecycle) 1001 “I” Street P. O. Box 4025 Sacramento, CA 95812-4025 Re: Letter of Authorization Dear CalRecycle: I am the City Manager of the City of Saratoga. I have been authorized by the Saratoga City Council to sign this letter of authorization. Pursuant to this authority, I hereby authorize the County of Santa Clara to submit a regional Used Oil Payment Program (OPP) application and act as Lead Agency on behalf of the City of Saratoga. The County of Santa Clara is hereby authorized to execute all documents necessary to implement and secure payment under the OPP. Sincerely, Dave Anderson City Manager, City of Saratoga (408) 868-1215 73 Used Oil Payment Program, OPP3 (FY 2012/13) 1 Used Oil Payment Program GUIDELINES for CYCLE 3 (OPP3) FY 2012/13 May 2012 Submittal of an OPP Application constitutes acceptance of these Guidelines as the controlling requirements for receiving, spending, and accounting for OPP funds and for annual reporting. The Application and these Guidelines shall constitute the OPP Agreement. OVERVIEW AND STATUTORY AUTHORITY The California Public Resources Code (PRC) §48601 et seq. describes the California Oil Recycling Enhancement Act (Act), which, among other things, provides up to $11 million annually in payments to local governments for implementation of local used oil and filter collection programs. The Used Oil Payment Program (OPP) authorized in Senate Bill (SB) 546 (Lowenthal, Chapter 353, Statutes of 2009) replaces the Used Oil Block Grant Program (UBG). While the purpose of the OPP is similar to the UBG, there are significant differences regarding the Application, administration, and reporting requirements. The Department of Resources Recycling and Recovery (CalRecycle), formerly the California Integrated Waste Management Board (CIWMB), is responsible for administering the OPP. These Guidelines describe the Application and administrative processes to implement the OPP Cycle 3. Consistent with the intent of SB 546, the OPP is designed to streamline administrative requirements within a fiscally sound framework. Payment Recipients (Recipients) are responsible and accountable for ensuring that expenditures are appropriate and that proper internal supporting documentation is maintained. To ensure full compliance with OPP’s processes and requirements, OPP Applicants/Recipients must adhere to these Guidelines and the program provisions set out in the Act, notably PRC §§ 48674, 48690, and 48691. PROGRAM ADVISOR COORDINATION A Program Advisor (Advisor), previously known as a Grant Manager, is assigned to each Recipient to provide assistance and/or guidance in developing or enhancing a successful used oil collection program. ELIGIBILITY AND THE APPLICATION PROCESS Local governments that comply with PRC §§ 48690 and 48691 are eligible to apply for and, if approved, receive payment through the OPP. Generally, Applicants are required to have a used oil collection program, which includes at least one certified used oil collection center per 100,000 residents and/or a curbside program that includes used oil collection at least monthly, and a public education program that informs the public of locally available used oil recycling opportunities. For specific and additional requirements, see PRC §§ 48690 and 48691. 74 Used Oil Payment Program, OPP3 (FY 2012/13) 2 To apply for this Cycle, the local government or the governmental entity acting on behalf of the local government must: (1) submit a completed online Application to CalRecycle by June 29, 2012, and post an electronic (scanned) version of the signed Application Certification page in the online system; (2) retain in its OPP file the original hard copy of the Application Certification page signed by Applicant’s Signature Authority; and (3) submit by August 1, 2012, the applicable required authorizing documents (see the AUTHORIZING DOCUMENTATION section below). Additional application information is available at the OPP Cycle web page. If you have any questions regarding the Application process, please call (916) 324-8867 or send an e-mail to: GrantAssistance@CalRecycle.ca.gov; technical assistance will only be provided until 5:00 p.m. on June 29, 2012. In addition to the above Application requirements, the Applicant must: (1) submit by August 15, 2012, a completed online Annual Report for all UBG and/or OPP cycles active during the preceding fiscal year for approval by the Advisor; and (2) have no outstanding debt(s) owing to CalRecycle. (Refer to the ANNUAL REPORTING section for additional information on reporting activities). Note: A WebPass and online system access is required to complete and submit the online Application. If you already have a WebPass for the UBG Reporting system, use the same WebPass for the OPP. If you do not have a WebPass, you should immediately obtain one in order to allow adequate time to use the new online Application system and minimize delays in the Application process. AUTHORIZING DOCUMENTATION: RESOLUTIONS, LETTERS OF COMMITMENT, AND LETTERS OF AUTHORIZATION, LETTERS OF DESIGNATION Examples of Resolutions, Letters of Commitment, Letters of Authorization, and Letters of Designation can be found at this examples link. Applicants, subject to a governing body, are required to submit an adopted Resolution that: (1) Authorizes submittal of OPP Applications; and (2) identifies the name of the job title (rather than the name of a person) authorized to sign on behalf of the Applicant (Signature Authority). [Refer to the OPP website for specific due dates and timelines related to submission of these documents.] Resolutions must be specific to the OPP; previous Resolutions referencing the UBG will not be accepted. Unlike used oil grants, Resolutions for the OPP may be “open ended.” That is, rather than specifying an end date, the Resolution may state that it is effective “until rescinded." If such an “open ended” Resolution is not appropriate for your jurisdiction, an Applicant may submit a Resolution for a shorter term and must include a specific end date. Applicants not subject to a governing body must submit a Letter of Commitment. This letter must: (1) be prepared on the Applicant’s official letterhead; (2) authorize submittal of OPP Applications; (3) contain a specific end date or state that it is effective until rescinded; (4) identify the job title (rather than the name of the person) of the person authorized to execute all documents necessary to secure OPP funds (Signature Authority) and (5) be signed by a person with authority to contractually bind the Applicant. As discussed above for Resolutions, authorizations pursuant to this Letter may be effective “until rescinded.” For regional Applications, the lead jurisdiction (Regional Lead) must submit an adopted Resolution or Letter of Commitment (as appropriate), and in addition to the above requirements, 75 Used Oil Payment Program, OPP3 (FY 2012/13) 3 state that it is applying as a Regional Lead. Each participating jurisdiction (Regional Participant) must submit a Letter of Authorization (or other applicable document as provided in the examples) to the Regional Lead that authorizes its Regional Lead to apply for the OPP, implement the program, and administer the OPP funds on its behalf. A new Letter of Authorization is required from each Regional Participant for each new OPP Application cycle and will be uploaded to the application system by the Regional Lead. The choice of the Signature Authority is very important because the individual who holds the designated job title is responsible for signing all OPP documents for the entire two year cycle. When authorized by Resolution or Letter of Commitment, an Applicant’s Signature Authority may issue a Letter of Designation, which delegates to another person (identified by job title rather than name) the authority to sign and submit required OPP documents, such as Applications, Annual Reports, or extension requests. This delegation may be done either at the time of Application or later; however, it must be uploaded (by the Applicant) into the OPPO application system and accepted by CalRecycle staff prior to the Designee’s exercise of his/her authority. A Letter of Designation must: (1) be prepared on the Applicant’s official letterhead; (2) contain a specific end date or state that it is effective until rescinded by the identified Signature Authority; (3) identify the job title of the Designee; (4) identify the scope of the Designee’s authority; and (5) be signed by the Signature Authority. Applicants must scan and upload (as a pdf document) the applicable documents addressed above into the online system, and retain the original signed hard copy in its OPP file. If the Applicant is unable to upload any of these documents, please call (916) 324-8867 or send an email to: GrantAssistance@CalRecycle.ca.gov. APPLICATION CHANGES Once an Application has been approved by CalRecycle, the Recipient and/or any regional participant that has submitted a Letter of Authorization may not withdraw or amend their Application. Once approved, the Recipient/Regional Lead is contractually bound to carry out the used oil program in accordance with the OPP Guidelines. NOTICE OF AWARD Upon approval of Applications and Annual Reports, Recipients will be notified in writing that an OPP award has been made and that they are authorized to incur costs and expend funds in furtherance of their programs. (Refer to the TERM AND PAYMENTS section for additional information on Notice of Award). A listing of the award amounts for all Recipients will be posted at the OPP Cycle web page. Costs incurred or funds expended prior to the receipt of written notification of award may be ineligible. 76 Used Oil Payment Program, OPP3 (FY 2012/13) 4 DENIAL OF APPLICATION If an Application is not approved, CalRecycle will notify the Applicant and provide the reasons for denial of the Application. Due to the time constraints in administering this program, all decisions are final. In such cases, potential Applicants are encouraged to contact and work with CalRecycle to ensure that its jurisdiction meets the necessary requirements prior to the next Application cycle. TERM AND PAYMENTS The OPP term is 24 months; the term runs from July 1, 2012 through June 30, 2014. Payment will be made by CalRecycle to Recipients in April 2013. Funds for this cycle must be expended by the end of the term, June 30, 2014, or returned to CalRecycle as described in the UNSPENT FUNDS section below. An Applicant may request (as part of the Application process) receipt of its annual payment in October 2012. In order for CalRecycle to approve this request, the requesting jurisdiction must demonstrate that all funds from previous OPP cycles are spent. Tracking and reporting of interest earned (if any) is not required for the OPP. Recipients may request a 6 month extension of this term. At least 90 days prior to the end of the cycle term, the Signature Authority may submit an extension request to their Advisor outlining compelling reasons (such as an equipment purchase or other expense that exceeds two annual payment awards) that warrant consideration of the extension. Recipient’s inability to spend the entire payment amount within the term is not an acceptable reason; and repeated requests for extensions are not favored. Extension requests will be decided on a case by case basis. Approval of requests shall not be unreasonably withheld. Advisors will respond to the Signature Authority within 30 days of receipt of the request. State funding is always subject to availability based on an approved State budget. Delays in the State budget approval process may impact the timing of automatic payments. PROGRAM EXPENDITURES AND COSTS All expenditures must be for the purposes of establishing and maintaining a used oil program as discussed in the OVERVIEW AND AUTHORITY section of these Guidelines and as more fully set forth in PRC § 48690 and 48691. Costs must be incurred and/or accrued during the term for which they are reported. The OPP participant must spend all of the available funds from the oldest OPP prior to spending any funds from more recent OPPs. For example, utilize all funds from OPP Cycle 2 before showing any OPP Cycle 3 expenses on the OPPO Expenditure Detail section. It is acceptable to split an invoice across two separate OPP cycles in order to “zero out” all funds in the oldest OPP before using funds from a more recent OPP. Expenditures that are split need to be clearly identified and retained in a single file to facilitate review and retention. (Refer to RECORDS RETENTION AND AUDIT CONSIDERATIONS section for additional information on Program Expenditures and Costs). 77 Used Oil Payment Program, OPP3 (FY 2012/13) 5 Used oil and used oil filter collection and recycling activities, educational activities, and stormwater management are statutory components of local used oil collection programs (PRC § 48691). Accordingly, these activities should be the focus of OPP expenditures. With the exception of developing, purchasing and distributing Used Oil Program Material discussed in ELIGIBLE COSTS below, preapprovals by CalRecycle are not required for eligible OPP expenditures. Recipients must account for all OPP funds in a manner that provides for clear tracking of expenditures in accordance with Generally Accepted Accounting Principles. Proper business procedures dictate that OPP supporting documentation (including, but not limited to, the original signed Application Certification and Annual Report summary pages, invoices, payroll registers/logs, travel expense claim forms, etc.) be retained in a single file to facilitate review and retention. Recipients must follow their jurisdiction’s purchasing and/or contracting policies/requirements and ensure the proper and exclusive use of items purchased with OPP funds. OPP funds are subject to audit (refer to RECORDS RETENTION AND AUDIT CONSIDERATIONS section). Audit findings against Recipients can result in the need for reimbursement of the subject OPP funds, and/or ineligibility for future OPP funds. ELIGIBLE COSTS Eligible costs include, but are not limited to: Establishing, maintaining, and/or enhancing used oil and used oil filter collection/recycling programs. Developing, purchasing and/or distributing useful educational materials informing the public about used oil and used oil filter collection and recycling. Examples include, but are not limited to, newspaper advertisements, brochures, flyers, and utility inserts. Developing, purchasing and/or distributing the following Used Oil Program materials that have a functional purpose associated with an environmental benefit: marine absorbent bilge pads, oil funnels, oil drain containers, oil change rags, new oil filters for exchanges, Ziploc-type filter bags, cardboard creepers, filter wrenches, dirty filter recycling containers, maps of collection centers, and tide charts. Advisor approval is required for items not on this pre-approved list. Stormwater mitigation activities pursuant to PRC § 48691. Certified Unified Program Agency (CUPA) or other agency inspection fees directly related to establishing and maintaining an effective oil and oil filter collection and recycling program. HAZWOPER 8-hour refresher course. Indirect/overhead costs up to 10% of the OPP eligible expenditures. (Note: This limitation applies to Recipients and consultants/contractors who administer and/or implement a program.) Reasonable costs for a consultant or contractor to administer and/or implement Recipient’s OPP funded used oil program. Purchase or rental of storage facilities dedicated to oil-related activities and supplies; installation of ancillary structures solely for protection of oil related equipment and/or supplies. 78 Used Oil Payment Program, OPP3 (FY 2012/13) 6 INELIGIBLE PROGRAM COSTS Any expenditure that does not directly support used oil and/or used oil filter collection, recycling and/or educational activities, stormwater management, or expenses not directly related to Recipient’s (or consultant's/contractor's) administration of the OPP are ineligible for funding. Ineligible costs include, but are not limited to: Costs incurred before July 1, 2012 or after June 30, 2014. Developing, purchasing and/or distributing strictly promotional give-away items. Examples include, but are not limited to, key chains, letter openers, squeegee toys, coffee mugs, water bottles, Frisbees, hats, t-shirts, chip clips, pens, pencils, beanie babies, screwdrivers, coloring books, small recycling containers for pencils, dried sponges, flash drives and reusable bags. Purchasing or leasing of land or buildings. Costs currently covered by or incurred under a separate CalRecycle loan, grant, or contract. Remediation activities (any cleanup or restoration of polluted areas). HAZWOPER 40-hour and 24-hour courses. Enforcement activities. Preparation of Household Hazardous Waste (HHW) elements. Construction and development of any HHW permanent facility on non-local government- owned property. Transportation and disposal of non-oil HHW from any facility or event. Maintaining equipment, materials, or supplies at HHW facilities or ABOP (antifreeze, battery, oil, and paint) facilities not directly related to the collection of used oil and used oil filters. Fines or penalties due to violation of federal, State or local laws, ordinances, or regulations, including CUPA fines or penalties. Employee time off (vacation or sick leave), overtime costs, or compensated time off (except for local government staffing during specially scheduled evening or weekend events outside of staff’s normal work hours when law or labor contract requires overtime compensation). Food or beverages (e.g., as part of meetings, workshops, or events). Cell phones, pagers, cameras, personal digital assistants, and other similar electronic devices. Out-of-state travel or travel expenditures that exceed the State rate (for hotel and meal rates, see Department of Personnel Administration provision 599.619 or ask your Advisor for hotel maximum rates and for meals and incidentals). If, in order to reach an in-state destination, travel is reasonably required outside the border of California, this is not considered “out-of-state travel.” [For audit purposes, expenses exceeding the State rate, involving travel outside the border, or that are contrary to other terms in this provision, should be explained in writing and kept in the OPP file.] Expenses for audits of the Recipient's entire organization, or portions thereof that include a review of the UBG, OPP, or Used Oil Opportunity (or its successor program) or other competitive grants. Any costs not consistent with local, State, or federal laws, guidelines and regulations. Any costs “excessive” or “unreasonable” as determined by CalRecycle or its auditors. 79 Used Oil Payment Program, OPP3 (FY 2012/13) 7 PUBLICITY AND EDUCATION REQUIREMENTS Used Oil Program material must directly relate to the collection and recycling of used oil and/or used oil filters,, proper oil disposal practices, and/or other OPP activities and must be functional, as discussed in ELIGIBLE COSTS, encourage behavioral change or provide an educational opportunity for the public. Used Oil Program material must be appropriate for the target audience, durable, and not likely to be disposed of in a short time or contribute to the waste stream or hazardous waste stream (e.g., any item containing batteries, mercury, etc.). Stormwater and HHW recycling program messages may be incorporated with the used oil recycling message on publicity and education items. The funding level for the publicity and education portion for these programs is 50% for any item which contains a reasonable mention of used oil and/or used oil filter collection and recycling; and, 100% if over half of the text or image(s) relates to used oil and/or used oil filter collection and recycling. Acknowledgement: The following acknowledgement of funding may be included on Used Oil Program material, in advertising, and in public education information: "Funded by the Department of Resources Recycling and Recovery (CalRecycle).” or "Funded by CalRecycle." For materials produced in Spanish, use the following: "Financiado por el Departamento para el Reciclaje y Recuperacion de Recursos (tambien conocido como CalRecycle)." or "Financiado por CalRecycle." This acknowledgement need not be included if space is limited and/or it would interfere with the message. Advertising and Public Education: Materials must provide: Information on used oil and used oil filter collection and recycling/disposal. A list of used oil collection centers within the targeted community or a local telephone number or website to obtain further information on local collection centers. (Use the 1-800- CLEANUP number or earth911 website if your jurisdiction does not maintain its own 24- hour hotline.) The “Used Oil Drop” logo with the words “Recycle Used Oil” or “Recycle Used Oil and Used Oil Filters” as appropriate. On any material produced in four or more colors, use the State colors (blue oil drop on yellow background) for this logo. (The color designation for professional printing is Yale Blue-Pantone 286C; Golden Yellow-Pantone 123C.) Oil program related graphics and signs are available on CalRecycle’s website. CERTIFIED COLLECTION CENTER (CCC) SITE VISIT REQUIREMENTS For Recipients who administer their used oil program in coordination with a CCC, it is a program requirement that a site visit be made annually to a minimum of one CCC site per 100,000 residents being served by the used oil program. When a site visit is made, the jurisdiction is to complete a Site Visit Checklist form. One of the three available forms may be used—CalRecycle 664, CalRecycle 664-SP or 665--as appropriate for the jurisdiction. The newest versions of these forms may be found under “Used Oil Recycling” on the relevant forms 80 Used Oil Payment Program, OPP3 (FY 2012/13) 8 web page. The completed forms are to be retained in the cycle file and jurisdictions will report the total number of site visits made by the jurisdiction in the online Annual Report. RECORDS RETENTION AND AUDIT CONSIDERATIONS Recipients are responsible and accountable for all OPP funds; therefore, it is essential that adequate documentation and a clear paper/audit trail are maintained. Recipient’s accounting of OPP funds must be maintained in a manner that provides clear separate tracking of OPP funds and related transactions for fiscal program management and audit purposes. CalRecycle, the Department of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the use of OPP funds; and shall have the right to interview staff relevant to the audit. Recipient shall include this provision in all contracts and subcontracts funded in whole or in part from OPP funds. Examples of documentation subject to audit include, but are not limited to, expenditure ledgers, payroll register entries, time sheets, travel logs, paid warrants, contracts and change orders, samples/pictures of items and materials developed with OPP funds, invoices, receipts, and canceled checks. All such records shall be maintained for possible audit for a minimum of three (3) years after the OPP term end date, or until completion of any action and resolution of all issues, which may arise as a result of any litigation, dispute, or audit, whichever is later. ANNUAL REPORTING Annual Reporting is a statutory requirement for ongoing eligibility for the OPP. Recipients must meet CalRecycle’s online reporting requirements. The Annual Report for this Cycle must be submitted no later than August 15*, of each calendar year (commencing August 15, 2013). Failure to meet this reporting due date may result in the denial of future funding. *When a due date falls on a Saturday or Sunday, the online report must be submitted by the following Monday. Upon completion of the online Annual Report (including the expenditures portion of the report), the Report Certification page is to be printed out and given to the Signature Authority for approval and signature. The signed Annual Report Certification page is to be uploaded to the online system (by the Recipient) and the original signed hard copy is to be retained in the Recipient’s cycle file. If the Recipient is unable to upload the signed Annual Report Certification page, they should scan and email or fax it to their Advisor for uploading. Advisors will review for approval the submitted reports. All expenditures will be reported through the Oil Payment Program Online (OPPO) system. Failure of Recipient to properly spend or account for OPP funds may result in denial of future OPP funding for Recipient, requiring reimbursement from Recipient and /or Recipient’s forfeiture of funds. Definitions for the OPP expenditure categories can be found on the definitions page. 81 Used Oil Payment Program, OPP3 (FY 2012/13) 9 UNSPENT FUNDS Funds that are unspent at the end of the OPP term must be reimbursed by check to CalRecycle within 45 days of that date. Checks must contain the OPP number (i.e., OPP1-10-xxxx), specify “OPP Unspent Funds,” and be mailed to: CalRecycle, Accounting, P.O. Box 4025, Sacramento, CA 95812-4025. If there are questions or other issues related to expenditures, work with your Advisor to resolve these issues. Funds due to CalRecycle but left unpaid may result in a Recipient not being eligible for future OPP funding. EXCEPTIONS These Guidelines govern the administration of the OPP. Under compelling circumstances “exceptions” may be granted on a case-by-case basis by your Program Advisor. Requests for exceptions must be made and approved in writing. Work with your Program Advisor if you have questions. DISCRETIONARY TERMINATION The Director of CalRecycle or his/her designee shall have the right to terminate this Agreement at his or her sole discretion at any time upon thirty (30) days written notice to the Recipient. Within forty-five (45) days of receipt of written notice, the Recipient is required to: a) Submit a final written report to the appropriate Advisor describing all work performed by the Recipient and provide an accounting of all funds expended up to and including the date of termination; and, b) Reimburse CalRecycle any unspent funds. TERMINATION FOR CAUSE In the event the Recipient fails to comply with the requirements of these Guidelines at the time and in the manner herein provided, CalRecycle may terminate the OPP Agreement. Recipients are encouraged to discuss any problems they may have in complying with these Guidelines with their Advisor to determine if CalRecycle can be of assistance. INDEMNITY Recipient agrees to indemnify, defend and save harmless the State and CalRecycle, and their officers, agents, and employees from any and all claims and/or losses accruing or resulting from the performance of OPP. COMPLIANCE Recipient shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits. 82 Used Oil Payment Program, OPP3 (FY 2012/13) 10 USED OIL PAYMENT PROGRAM DEFINITIONS For purposes of the OPP, the following definitions apply: Consultant: A professional who advises on or manages the OPP on behalf of an OPP Recipient. Contractor: An individual, business or company with which the Recipient enters into an agreement to perform program-related services or activities including providing materials or supplies for oil and oil filter collection/recycling projects. (Note: Also refer to the Subcontractor definition.) Indirect/Overhead Costs: These costs are expenditures not capable of being assigned or not readily available to a particular project or activity but considered necessary for the operation of the Recipient’s business and the performance of the OPP. Examples include costs of operating and maintaining facilities, accounting services and administrative salaries. Letter of Authorization: A letter submitted by a Regional Participant to authorize another jurisdiction (Regional Lead) to apply for and to act on its behalf in the implementation and administration of the OPP. Letter of Commitment: A letter from an Applicant, not subject to a governing body, that authorizes submittal of OPP Applications. Letter of Designation: A letter submitted by an Applicant’s Signature Authority that delegates his/her authority to another individual (identified by job title not name) as authorized in the Resolution or Letter of Authorization. The person to whom this authority is delegated is the “Authorized Designee.” OPP: The acronym means the Used Oil Payment Program (see Used Oil Payment Program definition below). Program Advisor or Advisor (previously known as Grant Manager): The CalRecycle staff person responsible for monitoring the OPP and related program activities for a particular jurisdiction. Payment Recipient or Recipient: The recipient of funds pursuant to PRC § 48690 et seq. The recipient may be a local government (which includes any chartered or general law city, chartered or general law county, or any city and county) and/or a public agency/entity or special district that has been given the authorization to act on behalf of a local government. Signature Authority: The title of the person authorized by an adopted Resolution, Letter of Commitment, or Letter of Designation to sign all grant related documents on behalf of the authorizing entity. Subcontractor: An individual, business or company with which the Recipient’s Contractor enters into an agreement to perform program-related services or activities, or provide materials or supplies for oil and oil filter recycling/collection-related projects, services or activities. Used Oil Payment Program (OPP): The the Used Oil Program established pursuant to PRC § 48690 et seq., that provides payments/funding to eligible participants for establishing and maintaining an effective local used oil and used oil filter collection/recycling program. Used Oil Program Material: Materials consistent with information in the PUBLICITY AND EDUCATION REQUIREMENTS section. 83 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson City Clerk SUBJECT: Community Event Grant Request – Wildwoodstock 2012 RECOMMENDED ACTION: Provide direction on the community event grant request in the amount of $2,578 for Wildwoodstock 2012. BACKGROUND: On June 11, 2012, the City received a community event grant request for Wildwoodstock 2012. The event, which is a fundraiser for the Kim Walt Foundation, is scheduled to take place on August 11, 2012 in Wildwood Park from 11:30 a.m. to 6:00 p.m. The total grant amount requested is $2,578. The grant would pay for park rental costs, a park attendant, a noise exception permit, 1 portable toilet and sink, a State Alcohol Beverage License, and 2 Santa Clara County Sheriff’s Office Deputies to monitor the event. A summary of the grant request is below. Item Cost Wildwood Park Reservation $500 Park Attendant $200 Noise Exception Permit $50 Portable Toilet and Sink $300 State Alcohol Beverage License $250 2 Deputies $1,278 Total Grant Request $2,578 Due to the date of the event and timing of the annual application process, the grant request for Wildwoodstock 2012 is coming before Council at the June 20, 2012 Meeting for consideration. If the application was evaluated at the July 18, 2012 Meeting with other grant applications, the event organizers would begin to incur event expenses before knowing the outcome of their grant request. A total of $20,000 has been allocated to the Community Event Program in the 2012/13 budget. If the grant request is approved, available funding in the Community Event Program would be reduced to $17,422. Page 1 of 2 84 Page 2 of 2 FISCAL IMPACTS: If Council authorizes the grant request, a total of $2,578 would be deducted from the Community Event Program for the 2012/13 budget. The remaining balance of the Community Event Program would be $17,422. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The grant request would not be approved. ALTERNATIVE ACTION(S): Council may choose to approve an alternative grant amount. FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Community Event Grant Request 85 86 87 88 89 90 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Christopher Riordan, AICP DIRECTOR: James Lindsay SUBJECT: Conditional Use Permit Fee Reimbursement for the French Tailor RECOMMENDED ACTION: Consider the applicant’s request for a $3,400 reimbursement in fees for an Administrative Conditional Use Permit. REPORT SUMMARY: Background The Conditional Use Permit (CUP) Reimbursement Incentive Program is scheduled to end on June 30, 2012 and has a remaining balance of $4,400 (Attachment #1). The following seven use types are eligible for the Program: • Family style restaurant that serves breakfast, lunch and dinner • Bakery • Grocery store • Wine tasting • Ice cream or frozen yogurt store • Arts & crafts instructional activities • Undesignated (requires City Council approval prior to application submittal) The following six businesses received CUP fee refunds since the program’s inception: Business Name Reimbursement Incentive Program Use Type Yolatea Ice Cream or Frozen Yogurt Store Big Basin Vineyards Wine Tasting Belltower Bistro Bakery Downtown Farmers Market Undesignated Martella Wines Wine Tasting Vine Life Gifts Undesignated The French Tailor is a clothes tailor and restaurant located at 14577 Big Basin Way. The restaurant does not have a kitchen and primarily serves steamed hot dogs, sandwiches, beverages, and miscellaneous snack items. The owner would like to sell wine for on-site consumption as described in Attachment #2. The business falls under the Undesignated use type and therefore requires City Council approval. 91 The City Council recently considered allowing wine tasting as a permitted use but this is limited to those establishments where wine tasting is the primary use. The French Tailor is not a use dedicated to wine tasting so therefore the applicant would require a Conditional Use Permit to serve wine for on-site consumption. FISCAL IMPACTS: A CUP fee refund for the French Tailor would reduce remaining balance of the CUP Reimbursement Incentive Program to $1,000. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The French Tailor would not get a refund of their CUP application fees and the remaining $4,400 would remain in the Council’s discretionary fund. ALTERNATIVE ACTION: None FOLLOW UP ACTION: As directed ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council Meeting. ATTACHMENT: 1. Conditional Use Permit Reimbursement Incentive Program Remaining Balance Table 2. The French Tailors written request for a reimbursement of their application fees for a Conditional Use Permit. 92 Project #Address Business Name Business Type Permit Fees Permit Fees Refunded Remaining Balance CUP09-0007 14554 Big Basin St. Stan's Brewery Wine Tasting 4,700.00$ -$ 25,000.00$ CUP09-0017 14482 Big Basin Yolatea Yogurt Shop 3,550.00$ 3,400.00$ 21,600.00$ ACUP10-0001 14598 Big Basin Big Basin Vineyards Wine Tasting 3,550.00$ 3,400.00$ 18,200.00$ CUP10-0002 20490 Big Basin Belltower Bistro Bakery 3,550.00$ 3,400.00$ 14,800.00$ CUP11-0003 City-Wide Saratoga Farmer's Market Outdoor Market 4,700.00 4,700.00 10,100.00$ ACUP11-0002 14598 Big Basin Martella Wines Wine Tasting 3,550.00 3,400.00 6,700.00$ Vine Life Undesignated $2,300.00 4,400.00$ Types of Uses Family-Style Restaurant Bakery Grocery Store Wine Tasting Yogurt Store Arts & Crafts Instruction Undesignated (Determined by City Council) City of Saratoga New Business Incentive Program April 2009 - June 2011 93 94 95 SARATOGA CITY COUNCIL MEETING DATE: June 20, 2012 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: James Lindsay DIRECTOR: James Lindsay SUBJECT: Direction on Retail Alcohol Sales RECOMMENDED ACTION: Provide direction to the Planning Commission to make a recommendation to the City Council on allowing retail alcohol sales as a permitted use in commercial zoning districts. REPORT SUMMARY: As part of the approved 2012 Community Development Department Work Plan, the City Council directed staff and the Planning Commission to consider amending the Conditional Use Permit (CUP) process to distinguish between businesses that sell alcohol for off-site consumption and businesses that sell alcohol to be consumed on-site. After receiving a recommendation from the Planning Commission, the City Council introduced Ordinance No. 292 on June 3, 2012, allowing tasting rooms as a permitted use in the CH District and allowing retail sales (off-site consumption) of beer and wine only when associated with a tasting room. The Council also requested staff to agendize an item to direct the Planning Commission to further distinguish retail sales of alcohol as a permitted use for all commercial businesses. Provided below is an excerpt from Article 15-19 “Commercial Districts” with possible changes the Planning Commission could consider: 15-19.020 - General regulations (all commercial districts) (a) Permitted uses. The following permitted uses shall be allowed in any commercial district, unless a use involves the operation of a business providing direct customer service (including, but not limited to, conducting a delivery service) on-site between the hours of 1:00 A.M. and 6:00 A.M., in which event such use may be allowed upon the granting of a use permit in accordance with this Code: (1) Retail establishments, except restaurants, markets, delicatessens, and any establishment engaged in the sale of alcoholic beverages for on-site consumption. (2) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (3) Parking lots which comply with the standards for off-street parking facilities as set forth in Section 15-35.020 of this Chapter. (4) Accessory structures and uses located on the same site as a permitted use. (5) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-46 96 (b) Conditional uses. The following conditional uses may be allowed in any commercial district, upon the granting of a use permit in accordance with this Code: (1) Restaurants. (2) Markets and delicatessens. (3) Any establishment engaged in the sale of alcoholic beverages for on-site consumption with the exception of tasting rooms, as provided for in Section 15- 19.050(a)(3) of this Code (Ordinance No. 292). (4) Hotels and motels. (5) Bed and breakfast establishments. (6) Institutional facilities. (7) Community facilities. (8) Game arcades. (9) Gasoline service stations on sites abutting Saratoga/Sunnyvale Road, Saratoga/Los Gatos Road or Saratoga Avenue and accessible directly from such arterial road; provided, that all operations except the sale of gasoline and oil shall be conducted within an enclosed structure. (10) Animal establishments, as defined in Section 7-20.010(c) of this Code. All animal establishments shall be subject to the regulations and license provisions set forth in Section 7-20.210 of this Code. (11) Public buildings and grounds. (12) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks, transmission lines and cable television facilities. (13) Accessory structures and uses located on the same site as a conditional use. (14) Repealed. (15) Tobacco retailers. All tobacco retailers (as defined in Section 15-80.130 of this Article) shall be subject to the permitting requirements and provisions set forth in Section 15-80.130 of this Article. ATTACHMENTS: None 97