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Home My WebLink About10-05-2011 City Council Mtg Agenda Packet1 SPECIAL MEETING – 5:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER – 5:00 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on September 29, 2011) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION – 5:00 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code Section 54957.6) A. Employee organizations: Saratoga Management Association, Saratoga Employees Association, and/or the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board Agency designated representatives: Deanna Mouser, Monica LaBossiere, Dave Anderson B. Unrepresented employee: City Manager Agency designated representatives: Richard Taylor, Deanna Mouser AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL OCTOBER 5, 2011 2 CONFERENCE WITH LEGAL COUNSEL (Government Code section 54956.9(b)) ANTICIPATED LITIGATION -- Significant exposure to litigation (1 case) CALL JOINT MEETING TO ORDER – 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. 1. Joint Meeting with Traffic Safety Commission Recommended Action: Informational only ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted on September 29, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 29hday of September 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk Table of Contents Agenda 2 Appointment of Two Parks and Recreation Commissioners and Oaths of Office Staff Report 7 Resolution 9 Oaths of Office 10 Commendation Honoring the Echo Shop Staff Report 12 Commendation 14 City Council Regular Meeting Minutes – September 21, 2011 Staff Report 15 Minutes 16 Review of Accounts Payable Registers Staff Report 24 Sept 26 Check Register 26 Sept 28 Check Register 28 Treasurer’s Report for the Month Ended August 31, 2011 Treasurer’s Report for the Month Ended August 31, 2011 35 FY 2011 – 2012 CDBG County/City Contract Staff Report 40 Resolution 42 Contract 43 Administrative Policy Governing Environmentally Preferable Purchasing and Use Approval of Administrative Policy Governing Environmentally Preferable Purchasing and Use 87 Attachment A - Administrative Policy Governing Environmentally Preferable Purchasing and Use 89 Declaration of Surplus Vehicles and Authorize their Disposal Staff Report 97 Application to LAFCO to Amend City of Saratoga Urban Service Area Boundary Staff Report 99 Attachment #1. Resolution 101 Attachment #2. Map of area to be added to Urban Service Area Boundary 103 Attachment #3. LAFCO Filing Requirements 112 Attachment #4. Draft LAFCO Application to Urban Service Area 114 Attachment #5. Indemnification Agreement 183 Winter/Spring Issue of The Saratogan Staff Report 185 Attachment A: The Saratogan 2011 fall issue 187 1 WEDNESDAY, OCTOBER 5, 2011 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on September 29, 2011) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Appointment of Two Parks and Recreation Commissioners and Oaths of Office Recommended action: Adopt the attached resolution appointing two (2) members to the Parks and Recreation Commission and direct the City Clerk to administer the Oaths of Office. 2. Commendation Honoring the Echo Shop Recommended action: Read and present commendation. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL 2 SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3. City Council Regular Meeting Minutes – September 21, 2011 Recommended action: Approve minutes. 4. Review of Accounts Payable Registers Recommended action: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: September 26, 2011 September 28, 2011 5. Treasurer’s Report for the Month Ended August 31, 2011 Recommended action: Review and accept the Treasurer’s Report for the month ended August 31, 2011. 6. FY 2011 – 2012 CDBG County/City Contract Recommended action: Adopt a Resolution authorizing the City Manager to execute a $150,769.96 contract with Santa Clara County for the FY 2011-2012 CDBG Program. 7. Administrative Policy Governing Environmentally Preferable Purchasing and Use Recommended action: Approve Administrative Policy Governing Environmentally Preferable Purchasing and Use. 8. Declaration of Surplus Vehicles and Authorize their Disposal Recommended action: Move to declare the following vehicles as surplus and authorize their disposal • Vehicle # 100, 2002 Ford F-150 • Vehicle #93, 1996 Dodge Van 1500 • # E005, 1995 Kustom Signals Radar Trailer PUBLIC HEARINGS None 3 OLD BUSINESS 9. Application to LAFCO to Amend City of Saratoga Urban Service Area Boundary Recommended action: Adopt Resolution for Application to LAFCO to amend City of Saratoga Urban Service Area Boundary. 10. Winter/Spring Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. NEW BUSINESS None ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller City School Ad-Hoc Council Finance Committee Hakone Foundation Executive Committee Santa Clara County Cities Association SCC Cities Association Selection Committee Valley Transportation Authority PAC West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association Vice Mayor Chuck Page City School AdHoc Council Finance Committee Hakone Foundation Board Let’s Move City Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission Saratoga Ministerial Association TEA AdHoc West Valley Sanitation District Councilmember Jill Hunter Historical Foundation KSAR Community Access TV Board SASCC Tree AdHoc Village AdHoc West Valley Flood Control & Watershed Advisory Committee Councilmember Emily Lo Association of Bay Area Government Carlson House Restoration AdHoc Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Library Joint Powers Association 4 Sister City Liaison Village AdHoc Councilmember Manny Cappello Carlson House Restoration AdHoc Chamber of Commerce County HCD Policy Committee Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Let’s Move City Mayor/Vice Mayor Oath of Office Santa Clara County Emergency Council TEA AdHoc Tree AdHoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on September 29, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 29th day of September 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk 5 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 10/5 Regular Meeting –Joint Meeting with Traffic Safety Commission 10/19 Regular Meeting –no Joint Meeting 11/2 Regular Meeting –Joint Meeting with Saratoga Ministerial Association 11/16 Regular Meeting – Joint Meeting with Assemblymember Jim Beall, Jr. 12/6 Council Reorganization 12/7 Regular Meeting -- Joint Meeting with Heritage Preservation Commission and Historical Foundation 12/21 Regular Meeting –no Joint Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011 6 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: Appointment of Two Parks and Recreation Commissioners and Oaths of Office RECOMMENDED ACTION: Adopt the attached resolution appointing two (2) members to the Parks and Recreation Commission and direct the City Clerk to administer the Oaths of Office. REPORT SUMMARY: On September 21, 2011, the City of Saratoga held interviews for two (2) vacancies on the Parks and Recreation Commission. Council appointed Christine Zak and Terence Ward to the Parks and Recreation Commission to fill the vacated seats of Lerry Wilson and Denise Goldberg. The attached resolution confirms the appointments of Christine Zak and Terence Ward to the Parks and Recreation Commission. The term for Christine Zak and Terence Ward is for one year – October 1, 2011 to October 1, 2012. Upon direction from the City Council the Oath of Office will be administered by the City Clerk to the newly appointed Commissioners and signed by the new Commissioners. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Appointments would not be made to the Parks and Recreation Commission. ALTERNATIVE ACTION: N/A 7 FOLLOW UP ACTION: Update City’s Official Roster. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Resolution of Appointment Attachment B – Oaths of Office 8 RESOLUTION 11 – RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING TWO MEMBERS TO THE PARKS AND RECREATION COMMISSION WHEREAS, two vacancies were created on the Parks and Recreation Commission resulting from the resignation of Commissioners Lerry Wilson and Denise Goldberg; and WHEREAS, the City Council conducted interviews and on September 21, 2011, appointed two representatives to fill two vacancies on the Saratoga Parks and Recreation Commission. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following appointments were made to the Parks and Recreation Commission: PARKS AND RECREATION COMMISSION CHRISTINE ZAK – OCTOBER 1, 2011 TO OCTOBER 1, 2012 TERENCE WARD – OCTOBER 1, 2011 TO OCTOBER 1, 2012 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 5th day of October 2011 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Howard A. Miller, Mayor ATTEST: ____________________________ DATE: Ann Sullivan, City Clerk 9 STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Christine Zak, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Christine Zak, Member Parks and Recreation Commission Subscribed and sworn to before me on this 5th day of October 2011. Ann Sullivan, CMC City Clerk 10 STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Terence Ward, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Terence Ward, Member Parks and Recreation Commission Subscribed and sworn to before me on this 5th day of October 2011. Ann Sullivan, CMC City Clerk 11 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring the Echo Shop RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: The attached commendation recognizes the Echo Shop in its 50th anniversary year and expresses gratitude for its extraordinary contributions to the Saratoga community. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. 12 ATTACHMENTS: Copy of the Commendation. 13 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING ““TTHHEE EECCHHOO SSHHOOPP”” WHEREAS, The Echo Shop opened its doors on October 10, 1961 with Ann Valk as the first manager; and WHEREAS, The Echo Shop began in a tiny storefront on 3rd Street in Saratoga and moved to its present location on Big Basin Way in 1975. That was also the year The Echo Shop formed its own Board of Directors, with Connie Brooding as manager; and WHEREAS, The Echo Shop offered used clothing, both consignment and donated, for children and young people and was open Tuesday and Thursday of each week. By 1964 the shop was open three days a week and had earnings of $2,400. In 1967 the shop was open five days a week and earned $5,000; and WHEREAS, The Echo Shop is managed entirely by more than 140 volunteers who work a three hour shift per month and are members of the Saratoga community and St. Andrew’s Church. A ten member volunteer board oversees the running of the Shop; and WHEREAS, from the beginning, the women of St. Andrew’s committed to using the proceeds for outreach and special gifts to the parish; and WHEREAS, everything the shop sells is donated by people like you. The shop loves to receive ‘gently used’ clothing, china, linens, jewelry, toys, knick knacks and books; and WHEREAS, current shop manager, Beth Hopf, noted this is a great endeavor in which to participate. Not only do we provide significant outreach, but we provide a sense of community and support for our customers and our volunteers, we develop leadership, and we have fun; and WHEREAS, the Echo Shop is celebrating 50 years in Saratoga – the oldest business on Big Basin Way! They continue to work diligently in order to help support nine area agencies as well as special grants at the end of each year. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize and commend The Echo Shop for its many years of service to our community and congratulates ”The Echo Shop” for giving over $76,000 to outreach in 2010. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of October 2011. _________________________ Howard A. Miller, Mayor City of Saratoga 14 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Regular Meeting Minutes – September 21, 2011 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the September 21, 2011, City Council Regular Meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Minutes from the September 21, 2011, City Council Regular Meeting. 15 MINUTES SARATOGA REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2011 The City Council conducted interviews for the Parks and Recreation Commission at 4:30 p.m. in the Administrative Conference Room. The City Council met in Closed Session at 5:00 p.m. in the Administrative Conference Room ANNOUNCEMENT OF CLOSED SESSION Conference with Legal Counsel - City-Designated Labor Negotiators Pursuant to Government Code Section 54957.6 Public Employee Performance Evaluation (Government Code Section 54957) Title: City Manager The City Council held a joint meeting with the Saratoga/Monte Sereno Community Foundation at 6:00 p.m. in the Administrative Conference Room. Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. ROLL CALL PRESENT: Councilmembers Manny Cappello, Emily Lo, Jill Hunter, Vice Mayor Chuck Page, and Mayor Howard Miller ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk John Cherbone, Public Works Director Michael Taylor, Recreation and Facilities Director Crystal Morrow, Administrative Analyst II Michael Fossati, Planner REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda for the meeting of September 21, 2011, was properly posted on September 15, 2011. REPORT FROM CLOSED SESSION Mayor Miller stated there was nothing to report from Closed Session at this time and the Council will return to Closed Session in the Administrative Conference Room at the conclusion of the Regular Meeting. 16 2 COMMUNICATIONS FROM COMMISSIONS & PUBLIC Kathleen King, member of the Saratoga/Monte Sereno Community Foundation, provided a brief report from the joint meeting they had with the Council earlier in the evening. She noted one of the major premises of the Community Foundation is to work with the City Council to make sure that any project that they support is in line with what the Council would like to do in the City such as: The Carlson House, Movie in the Park Night, and the Farmers Market at Blaney Plaza. She noted other projects that the Foundation and the City could work together on include: Saratoga to the Sea; Beautification of the Village with some murals, a river walk, or creek walk. She added they are also looking for board members and if anyone is interested in “giving back to your community” they can contact the Foundation at: www.smscf.org She concluded by saying she hopes to see everyone at the Turkey Trot on the morning of Thanksgiving Day – November 24th. COUNCIL DIRECTION TO STAFF None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS Council Member Hunter announced that the Historical Foundation is having a BBQ at Saratoga Springs on October 2, 2011, and will include an auction and wonderful food. The cost is $40 per person for members of the Foundation and $50 for non-members. Council Member Cappello announced the Stride for Susie Fund Raiser at Saratoga High School on Sunday, September 25th at 9:00 a.m. Vice Mayor Page announced there are two sanitation districts that serve Saratoga – the West Valley Sanitation District and the Cupertino Sanitation District. This year the California Sanitation Risk Management Authority implemented a new award – the SHELL Award, which stands for “Safety, Health, Environment, Liability, and Losses”. Special Districts (our sanitation district – West Valley Sanitation is called a “special district” in the state of California) were asked to complete an extensive application that included detailed financial data, safety practices, and the implementation of best practices on a daily basis. There were three finalists and our District, West Valley Sanitation District, won the prestigious award. Council Member Lo announced that four Chambers of Commerce would be holding a Joint Mixer on Thursday, September 22nd at the Campbell Community Center from 5:30 17 3 to 7:30 p.m. The four Chambers of Commerce include: Saratoga Chamber, Campbell Chamber, Los Gatos Chamber, and Scotts Valley Chamber. Mayor Miller announced the City’s Fall Activity Guide is available and noted there are many activities available for people of all ages. CEREMONIAL ITEMS None SPECIAL PRESENTATIONS 1. PRESENTATION ON ALERT SCC STAFF RECOMMENDATION: Watch a short presentation on the implementation and status of Alert SCC. Jim Yoke, Emergency Services Coordinator for the Santa Clara County Fire Department, provided a short presentation on Alert SCC. Vice Mayor Page suggested they should conduct an annual “test message” to registered participants so they know they are actually receiving messages that are being sent to them. CONSENT CALENDAR 2. CITY COUNCIL REGULAR MEETING MINUTES – SEPTEMBER 7, 2011 STAFF RECOMMENDATION: Approve minutes as submitted for the September 7, 2011, City Council Regular Meeting. Council Member Hunter removed this item for one correction. HUNTER/PAGE MOVED TO APPROVE MINUTES AS AMENDED FOR THE SEPTEMBER 7, 2011, CITY COUNCIL REGULAR MEETING. MOTION PASSED 5-0-0. 3. REVIEW OF ACCOUNTS PAYABLE CHEC K REGISTERS STAFF RECOMMENDATION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: September 1, 2011 September 15, 2011 PAGE/CAPPELLO MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: SEPTEMBER 1, 2011 AND SEPTEMBER 15, 2011. MOTION PASSED 5-0-0. 18 4 4. RECORDS MANAGEMENT P ROGRAM: RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS STAFF RECOMMENDATION: Adopt Resolution Authorizing Final Disposition of Certain City Records. Vice Mayor Page removed this item for clarification. RESOLUTION NO. 11 - 062 PAGE/CAPPELLO MOVED TO ADOPT THE RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED 5-0-0. 5. BUDGET ADJUSTMENT FO R OBESITY PREVENTION GRANT STAFF RECOMMENDATION: Accept report and approve the attached budget adjustment resolution. Council Member Cappello removed this item for comment. Crystal Morrow, Administrative Analyst, was present to answer questions presented by Council. RESOLUTION NO. 11 - 063 CAPPELLO/PAGE MOVED TO APPROVE THE BUDGET ADJUSTMENT RESOLUTION. MOTION PASSED 5-0-0. PUBLIC HEARINGS None OLD BUSINESS None NEW BUSINESS 6. CONDITIONAL USE PERM IT (CUP) FEE REIMBURSEMENT FOR BAY AREA FARMERS' MARKET ASSOCIATION STAFF RECOMMENDATION: Approve Reimbursement of Conditional Use Permit fees for Bay Area Farmer’s Markets Association (BAFMA) to operate a Farmers Market at Prospect High School. Michael Fossati, Planner, presented the staff report. Johnna Borello, Farmers Market applicant, was present to answer questions presented by Council and she thanked everyone for their support. In addition, she stated that if 19 5 the CUP fee is waived they would add, as a condition in the Conditional Use Permit, that they would be willing to promote any City projects or events that are scheduled in the community. Mayor Miller opened the public comment period. Mayor Miller asked the students in the audience if they supported the application for a Farmers Market at Prospect High School parking lot. Mayor Miller closed the public comment period. Vice Mayor Page suggested allocating funds from the Obesity Prevention Grant that the City will be receiving for the Conditional Use Permit (CUP) reimbursement since the Farmers Market strives to promote a healthy life style of eating fresh fruits and vegetables. Council Member Hunter supported Vice Mayor Page’s suggestion. City Manager Dave Anderson recommended allocating the funds from the Council Discretionary Fund first and if this CUP application becomes an eligible item to use funds from the Obesity Prevention Grant, staff can submit for a CUP reimbursement at that time. Mayor Miller inquired if this CUP application would solve the Conditional Use Permit issue related to the Flea Market using the same space. Planner Fossati noted that it would. Council Member Cappello requested that when the Planning Commission finalizes the CUP application they should carefully consider: o Types of vendors for both the Flea Market and Farmers Market o Layout plans o Parking and traffic flow o Hours of operation o Parking lot cleanliness o Signage, including off–premise signage and that it be conducive to the City’s current code o Scheduling issues with regard to sports activities, school plays, graduation and other activities scheduled at the high school. Council concurred with the recommendations presented by Council Member Cappello. Vice Mayor Page thanked the applicant for her offer to promote City events at the Farmers Market and stated he would like the City and the Planning Commission to include that as a condition when granting a Conditional Use Permit. The applicant noted the Farmers Market will be about half the size of the Flea Market and that they have been working closely with Prospect High School regarding many of the concerns expressed by Council Member Cappello, such as the parking issue, traffic flow, and scheduling conflicts. 20 6 CAPPELLO/PAGE MOVED TO APPROVE REIMBURSEMENT OF CONDITIONAL USE PERMIT FEES FOR BAY AREA FARMER’S MARKETS ASSOCIATION (BAFMA) TO OPERATE A FARMERS MARKET AT PROSPECT HIGH SCHOOL AND IF FEASIBLE ALLOCATE FUNDING FROM THE OBESITY GRANT FUND AND IF NOT FEASIBLE, ALLOCATE FUNDING FROM THE COUNCIL DISCRETIONARY FUND. MOTION PASSED 5-0-0. At this time Mayor Miller invited boy scouts, high school and college students that were in the audience up on the Dais and asked them to introduce themselves. 7. STATUS OF JANUARY 4, 2012 COUNCIL MEETING STAFF RECOMMENDATION: Cancel the January 4, 2012 Council meeting. Ann Sullivan, City Clerk, presented the staff report. Mayor Miller opened the public comment period. No one requested to speak on this item. Mayor Miller closed the public comment period. PAGE/CAPPELLO MOVED TO CANCEL THE JANUARY 4, 2012 COUNCIL MEETING. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller – reported: SCC Cities Association Selection Committee – expressed his concern that after watching the Cities Association for the second year in a row, he believes the group is struggling for relevance, other than to have a forum for city-to-city communication. He noted there is a core group of people who have been the leadership – passing this leadership from person to person and that it is comprised of elected officials. On their last agenda they had a sub- committee on the Transient-Occupancy Tax and they had an update on the Medical Marijuana Dispensary issue, an issue that has been around for two years and that most every city has already enacted something as of this date. Valley Transportation Authority PAC - ridership is steady and has increased in the last eight months, they do have a stable budget, and the VTA’s Triple AAA rating is reaffirmed. CalTrans has a balanced budget for 2012 and they are within sight of a 2013 balanced budget. He noted there is an annual on-going Road Transportation System Assessment Report that includes data provided by each city regarding bridge quality, road quality, and commute time. Of the Bay Area Counties, Santa Clara County’s roadside litter is 63 out of 100 – the lower number being in the “not so good” category. Napa County is 82, which is considered “good” and 63 is not a great number. In addition, it appears they have diverted resources from Santa Clara County, where we have had a higher rating in past years, up to San Francisco County where they have a low rating. 21 7 Vice Mayor Chuck Page – reported: West Valley Sanitation District – noted that the District was the recipient of the SHELL Award that he spoke about during the Announcement section earlier in the evening. Councilmember Jill Hunter – reported: Historical Foundation – the Foundation has a record number of members and they are enjoying their newly renovated building. KSAR Community Access TV Board – she attended the last meeting and noted board member Bryan Knysh recently resigned from the Board and KSAR is looking for someone to fill the vacated position on the Board. KSAR meets at noon on the second Tuesday of each month. West Valley Flood Control & Watershed Advisory Committee – she participated in a recent bus tour that made several stops at various locations to view flood control projects, including a stop at the Saratoga/Sunnyvale Road and Calabasas Creek area. Councilmember Emily Lo – reported: Village AdHoc – that she, along with Council Member Hunter and Public Works Director John Cherbone, attended the recent meeting. She noted that Phase I of the Village Beautification Project is completed. Director Cherbone will be scheduling a public meeting to seek public input regarding the beautification of Blaney Plaza, which is part of Phase II of the Village Beautification Project. Councilmember Manny Cappello – nothing to report. CITY COUNCIL ITEMS None CITY MANAGER’S REPORT None City Attorney Richard Taylor noted the October 5, 2011 Council meeting will be his last meeting with the Council for this year. He added that his law partner, Katherine Engbert, will be serving as Acting City Attorney and will be attending the October 5th Council meeting. ADJOURNMENT There being no additional business, Mayor Miller announced at 8:21 p.m. the Council would adjourn to the Administrative Conference Room to continue discussion of Closed Session items and a report on Closed Session would occur from there. Council left the Dais and reported to the Administrative Conference Room for Closed Session discussion. Respectfully submitted, Ann Sullivan, CMC City Clerk 22 8 23 Dave Anderson Mary Furey Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 09/26/11 118627 118640 14 73,427.48 09/26/11 09/15/11 118626 09/28/11 118641 118724 84 323,233.17 09/28/11 09/26/11 118640 Date Check No. Issued to Dept.Amount 09/26/11 118629 PW 50,148.43 09/28/11 118687 PW 53,019.14 09/28/11 118694 PW 40,037.40 09/28/11 118700 PW 31,621.50 The following are Accounts Payable checks that were voided: AP Date Check No.Amount 09/28/11 118687 53,019.14 Issued to Loral Landscaping DEPT. DIRECTOR: Prior Check Register Accounts Payable Accounts Payable Checks Released September 26, 2011 September 28, 2011 Total Checks AmountType of Checks Date Starting Check No. Parks/L&L Maintenance CIP Streets PREPARED BY: Loral Landscaping Ending Check No. SARATOGA CITY COUNCIL MEETING DATE:October 5, 2011 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: Playgrounds Unlimited CIP Parks Ravenswd/Moran/Bell Gr The following is a list of Accounts Payable checks issued for more than $20,000: Fund Purpose Guerra Construction CIP Grant Parks & Trail Joe's Trail GF Parks/ L&L Districts Parks/L&L Maintenance Storm Drain Repairs Description Northern Underground 24 Fund #09/26/11 09/28/11 Total 111 General 6,539.01 103,782.42 110,321.43 231 Village Lighting 1,038.51 1,038.51 232 Azule Lighting - 241 Arroyo de Saratoga Landscape 93.13 93.13 242 Bonnet Way Landscape - 243 Carnelian Glen 135.00 135.00 244 Cunningham/Glasgow Landscape - 245 Fredericksburg Landscape - 246 Greenbriar Landscape - 247 Kerwin Ranch Landscape 3,732.00 3,732.00 248 Leutar Court Landscape - 249 Manor Drive Landscape - 251 McCartysville Landscape 2,160.00 2,160.00 252 Prides Crossing Landscape - 253 Saratoga Legends Landscape 1,965.50 1,965.50 254 Sunland Park Landscape 2,436.00 2,436.00 255 Tricia Woods Landscape - 271 Beauchamps Landscape - 272 Bellgrove Landscape 21,767.97 21,767.97 273 Gateway Landscape - 274 Horseshoe Landscape/Lighting 320.00 320.00 275 Quito Lighting 5,626.00 5,626.00 276 Tollgate LLD - 277 Village Commercial Landscape 686.80 686.80 311 Library Bond Debt Service - 411 CIP Street Projects 6,471.68 67,242.48 73,714.16 412 CIP Park & Trail Projects 33,274.20 33,274.20 413 CIP Facility Projects 61,581.06 61,581.06 414 CIP Admin Projects 786.17 786.17 421 Tree Fund 500.00 500.00 431 Grant Fund - CIP Streets 1,590.62 1,590.62 432 Grant Fund - Parks & Trails 50,148.43 113.91 50,262.34 481 Gas Tax Fund - 611 Liability/Risk Mgt 85.99 85.99 612 Workers' Comp - 621 Office Support Services Fund 202.67 576.35 779.02 622 Information Technology 8,191.40 934.45 9,125.85 623 Vehicle & Equipment Maint 835.78 4,742.09 5,577.87 624 Building Maintenance 8,999.27 8,999.27 631 - 632 101.76 101.76 73,427.48 323,233.17 - - - 396,660.65 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format TOTAL Fund Description Vehicle & Equipment Replacement IT Equipment Replacement Cash reductions by fund: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. 25 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 9 / 2 6 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 5 5 : 0 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 6 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 6 2 7 0 9 / 2 6 / 1 1 4 9 4 C O M C A S T 6 2 2 3 2 0 1 H I G H S P E E D I N T E R N E T 0 . 0 0 5 4 . 6 5 11 1 1 1 1 1 8 6 2 8 0 9 / 2 6 / 1 1 9 3 4 D A V I D T R E E C O N S U L T A N T I N 1 1 1 5 2 0 1 T R E E R E M V L - P E A R S / E D E N 0 . 0 0 1 , 0 0 0 . 0 0 11 1 1 1 1 1 8 6 2 9 0 9 / 2 6 / 1 1 6 7 1 G U E R R A C O N S T R U C T I O N G R O U 4 3 2 R E T E N T I O N H E L D P O # 0 1 9 0 . 0 0 - 2 , 1 7 2 . 0 5 11 1 1 1 1 1 8 6 2 9 0 9 / 2 6 / 1 1 6 7 1 G U E R R A C O N S T R U C T I O N G R O U 4 3 2 R E T E N T I O N H E L D P O # 0 1 9 0 . 0 0 - 3 , 4 0 0 . 0 0 11 1 1 1 1 1 8 6 2 9 0 9 / 2 6 / 1 1 6 7 1 G U E R R A C O N S T R U C T I O N G R O U 4 3 2 9 2 7 4 - 0 0 1 J O E ’ S T R A I L / S A R A T O G A 0 . 0 0 2 1 , 7 2 0 . 4 8 11 1 1 1 1 1 8 6 2 9 0 9 / 2 6 / 1 1 6 7 1 G U E R R A C O N S T R U C T I O N G R O U 4 3 2 9 2 7 4 - 0 0 1 J O E ’ S T R A I L / S A R A T O G A 0 . 0 0 3 4 , 0 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 5 0 , 1 4 8 . 4 3 11 1 1 1 1 1 8 6 3 0 0 9 / 2 6 / 1 1 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 3 0 1 M A I N T / C I V I C C E N T E R 0 . 0 0 1 , 3 2 0 . 0 0 11 1 1 1 1 1 8 6 3 1 0 9 / 2 6 / 1 1 9 5 6 I N D E P E N D E N T S T A T I O N E R S 1 1 1 3 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 5 7 . 8 6 11 1 1 1 1 1 8 6 3 1 0 9 / 2 6 / 1 1 9 5 6 I N D E P E N D E N T S T A T I O N E R S 1 1 1 3 3 0 1 O F F I C E S U P P L I E S 0 . 0 0 9 9 . 9 4 11 1 1 1 1 1 8 6 3 1 0 9 / 2 6 / 1 1 9 5 6 I N D E P E N D E N T S T A T I O N E R S 6 2 1 3 1 0 2 O F F I C E S U P P L I E S 0 . 0 0 2 0 2 . 6 7 11 1 1 1 1 1 8 6 3 1 0 9 / 2 6 / 1 1 9 5 6 I N D E P E N D E N T S T A T I O N E R S 1 1 1 2 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 1 . 5 9 11 1 1 1 1 1 8 6 3 1 0 9 / 2 6 / 1 1 9 5 6 I N D E P E N D E N T S T A T I O N E R S 1 1 1 2 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 4 4 . 6 2 TO T A L C H E C K 0 . 0 0 6 5 6 . 6 8 11 1 1 1 1 1 8 6 3 2 0 9 / 2 6 / 1 1 9 9 6 M E G A P A T H 6 2 2 3 2 0 1 I S P A N N U A L S E R V I C E S 0 . 0 0 7 3 6 . 9 4 11 1 1 1 1 1 8 6 3 2 0 9 / 2 6 / 1 1 9 9 6 M E G A P A T H 6 2 2 3 2 0 1 I S P A N N U A L S E R V I C E S 0 . 0 0 7 3 6 . 9 4 TO T A L C H E C K 0 . 0 0 1 , 4 7 3 . 8 8 11 1 1 1 1 1 8 6 3 3 0 9 / 2 6 / 1 1 5 0 0 M I C H A E L A N D B E T H H U L M E 1 1 1 R E U N D A R B 1 1 - 0 0 0 2 0 . 0 0 1 , 9 0 0 . 0 0 11 1 1 1 1 1 8 6 3 4 0 9 / 2 6 / 1 1 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 V I L L A G E L I G H T I N G 0 . 0 0 5 1 9 . 2 3 11 1 1 1 1 1 8 6 3 4 0 9 / 2 6 / 1 1 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 V I L L A G E L I G H T I N G 0 . 0 0 5 1 9 . 2 8 TO T A L C H E C K 0 . 0 0 1 , 0 3 8 . 5 1 11 1 1 1 1 1 8 6 3 5 0 9 / 2 6 / 1 1 4 0 9 R E P U B L I C I T S I N C 4 1 1 9 1 1 1 - 0 0 1 R P R - S A R A / S U N N Y / B L A U E R 0 . 0 0 4 , 2 0 0 . 0 0 11 1 1 1 1 1 8 6 3 5 0 9 / 2 6 / 1 1 4 0 9 R E P U B L I C I T S I N C 1 1 1 5 2 0 1 M O N T H L Y M A I N T 0 7 / 1 1 0 . 0 0 1 , 4 2 5 . 0 0 11 1 1 1 1 1 8 6 3 5 0 9 / 2 6 / 1 1 4 0 9 R E P U B L I C I T S I N C 4 1 1 9 1 1 1 - 0 0 1 R E P A I R / C A L L O U T S 0 7 / 1 1 0 . 0 0 2 , 2 7 1 . 6 8 TO T A L C H E C K 0 . 0 0 7 , 8 9 6 . 6 8 11 1 1 1 1 1 8 6 3 6 0 9 / 2 6 / 1 1 2 6 4 S U L L I V A N , A N N 1 1 1 2 2 0 1 D O C S / C O U N T Y R E C O R D E R S 0 . 0 0 6 5 . 0 0 11 1 1 1 1 1 8 6 3 7 0 9 / 2 6 / 1 1 2 6 6 S U N G A R D P U B L I C S E C T O R I N 6 2 2 3 2 0 1 S U N G A R D P L U S M T C 1 0 / 1 1 0 . 0 0 5 , 3 9 0 . 0 0 11 1 1 1 1 1 8 6 3 8 0 9 / 2 6 / 1 1 9 7 6 U R B A N T R E E M A N A G E M E N T I N 1 1 1 5 3 0 1 C O M P O S T / B L A N E Y P L A Z A 0 . 0 0 3 7 5 . 0 0 11 1 1 1 1 1 8 6 3 9 0 9 / 2 6 / 1 1 5 4 4 W H E E L W O R K S 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 5 0 . 0 0 8 3 5 . 7 8 11 1 1 1 1 1 8 6 4 0 0 9 / 2 6 / 1 1 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 I T S U P P O R T S E R V I C E S 0 . 0 0 4 2 2 . 8 7 11 1 1 1 1 1 8 6 4 0 0 9 / 2 6 / 1 1 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 I T S U P P O R T S E R V I C E S 0 . 0 0 3 3 0 . 0 0 11 1 1 1 1 1 8 6 4 0 0 9 / 2 6 / 1 1 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 I T S U P P O R T S E R V I C E S 0 . 0 0 2 3 1 . 2 5 11 1 1 1 1 1 8 6 4 0 0 9 / 2 6 / 1 1 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 I T S U P P O R T S E R V I C E S 0 . 0 0 2 8 8 . 7 5 TO T A L C H E C K 0 . 0 0 1 , 2 7 2 . 8 7 TO T A L C A S H A C C O U N T 0 . 0 0 7 3 , 4 2 7 . 4 8 TO T A L F U N D 0 . 0 0 7 3 , 4 2 7 . 4 8 26 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 9 / 2 6 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 5 5 : 0 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 6 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T TO T A L R E P O R T 0 . 0 0 7 3 , 4 2 7 . 4 8 27 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 9 / 2 8 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 8 : 3 7 : 0 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 9 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 6 4 1 0 9 / 2 9 / 1 1 6 2 5 A R E N T A L C E N T E R 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 3 3 . 0 0 11 1 1 1 1 1 8 6 4 1 0 9 / 2 9 / 1 1 6 2 5 A R E N T A L C E N T E R 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 6 6 . 0 0 TO T A L C H E C K 0 . 0 0 9 9 . 0 0 11 1 1 1 1 1 8 6 4 2 0 9 / 2 9 / 1 1 5 4 6 A B A G P O W E R P U R C H A S I N G P O 6 2 4 6 2 0 2 G A S S R V 0 9 / 1 1 0 . 0 0 1 , 1 8 0 . 0 0 11 1 1 1 1 1 8 6 4 3 0 9 / 2 9 / 1 1 9 9 1 C O M C A S T 6 2 2 3 2 0 1 M T H L Y S V C 0 8 / 1 9 - 0 9 / 1 8 0 . 0 0 1 3 . 3 7 11 1 1 1 1 1 8 6 4 4 0 9 / 2 9 / 1 1 5 2 1 A L L I E D L O C K & S A F E I N C 6 2 4 6 2 0 2 F A C I L I T I E S S U P P L I E S 0 . 0 0 1 4 . 8 8 11 1 1 1 1 1 8 6 4 5 0 9 / 2 9 / 1 1 9 7 7 A Q U A S Y S T E M S I N C . 6 2 4 6 2 0 2 J A N I T O R I A L S U P P L I E S 0 . 0 0 1 3 9 . 3 1 11 1 1 1 1 1 8 6 4 5 0 9 / 2 9 / 1 1 9 7 7 A Q U A S Y S T E M S I N C . 6 2 4 6 2 0 2 J A N I T O R I A L S U P P L I E S 0 . 0 0 2 3 8 . 9 0 TO T A L C H E C K 0 . 0 0 3 7 8 . 2 1 11 1 1 1 1 1 8 6 4 6 0 9 / 2 9 / 1 1 9 5 3 A R C 2 7 7 5 3 0 2 P A R K I N G D I S T / P L A N 0 . 0 0 9 1 . 8 0 11 1 1 1 1 1 8 6 4 7 0 9 / 2 9 / 1 1 1 9 7 A R R O W H E A D M O U N T A I N S P R I N 6 2 4 6 2 0 2 M T H L Y S R V 0 8 / 1 0 - 0 9 / 0 6 0 . 0 0 9 7 . 3 8 11 1 1 1 1 1 8 6 4 8 0 9 / 2 9 / 1 1 9 7 0 A T K I N S O N , A N D E L S O N , L O Y A , R 1 1 1 3 3 0 1 L E G A L / N E G O T I A T I O N S V C 0 . 0 0 1 1 , 8 1 2 . 5 0 11 1 1 1 1 1 8 6 4 9 0 9 / 2 9 / 1 1 6 4 1 B K F E N G I N E E R S 4 1 1 9 1 2 2 - 0 0 1 H W Y 9 P H A S E I I I M P V T S 0 . 0 0 1 6 7 . 9 9 11 1 1 1 1 1 8 6 4 9 0 9 / 2 9 / 1 1 6 4 1 B K F E N G I N E E R S 4 3 1 9 1 2 2 - 0 0 1 H W Y 9 P H A S E I I I M P V T S 0 . 0 0 1 , 2 9 6 . 6 2 11 1 1 1 1 1 8 6 4 9 0 9 / 2 9 / 1 1 6 4 1 B K F E N G I N E E R S 4 3 1 9 1 2 2 - 0 0 4 H W Y 9 S A F E T Y I M P V T S 0 . 0 0 2 9 4 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 7 5 8 . 6 1 11 1 1 1 1 1 8 6 5 0 0 9 / 2 9 / 1 1 5 1 C A L I F O R N I A M U N I C I P A L S T A 1 1 1 3 1 0 1 C A F R S T A T S I N F O 0 . 0 0 2 5 . 0 0 11 1 1 1 1 1 8 6 5 1 0 9 / 2 9 / 1 1 9 0 C A L S E N S E 1 1 1 5 3 0 1 R A D I O R E P L A C E M E N T 0 . 0 0 6 5 6 . 9 8 11 1 1 1 1 1 8 6 5 1 0 9 / 2 9 / 1 1 9 0 C A L S E N S E 1 1 1 5 3 0 1 R A D I O R E P L A C E M E N T 0 . 0 0 3 3 1 . 8 7 11 1 1 1 1 1 8 6 5 1 0 9 / 2 9 / 1 1 9 0 C A L S E N S E 1 1 1 5 3 0 1 R A D I O R E P L A C E M E N T 0 . 0 0 3 3 1 . 8 7 TO T A L C H E C K 0 . 0 0 1 , 3 2 0 . 7 2 11 1 1 1 1 1 8 6 5 2 0 9 / 2 9 / 1 1 1 3 0 C D W G O V E R N M E N T 6 2 2 3 2 0 1 S T O R A G E M E D I A 0 . 0 0 5 4 2 . 0 8 11 1 1 1 1 1 8 6 5 2 0 9 / 2 9 / 1 1 1 3 0 C D W G O V E R N M E N T 6 3 2 3 2 0 2 S U P P L I E S - C A R T R I D G E 0 . 0 0 1 0 1 . 7 6 TO T A L C H E C K 0 . 0 0 6 4 3 . 8 4 11 1 1 1 1 1 8 6 5 3 0 9 / 2 9 / 1 1 9 3 5 C H R I S P C O M P A N Y 4 1 1 R E T E N T I O N H E L D P O # 0 3 4 0 . 0 0 - 5 6 . 0 0 11 1 1 1 1 1 8 6 5 3 0 9 / 2 9 / 1 1 9 3 5 C H R I S P C O M P A N Y 4 1 1 9 1 1 1 - 0 0 2 H E R R I M A N A V E S T R I P I N G 0 . 0 0 5 6 0 . 0 0 TO T A L C H E C K 0 . 0 0 5 0 4 . 0 0 11 1 1 1 1 1 8 6 5 4 0 9 / 2 9 / 1 1 1 7 6 C I E N E G A L A N D S C A P I N G 1 1 1 5 3 0 1 C O N G R E S S S P R I N G S 8 / 1 1 0 . 0 0 4 0 0 . 0 0 11 1 1 1 1 1 8 6 5 4 0 9 / 2 9 / 1 1 1 7 6 C I E N E G A L A N D S C A P I N G 1 1 1 5 3 0 1 V I L L A G E G A R B A G E 0 8 / 1 1 0 . 0 0 2 2 0 . 0 0 11 1 1 1 1 1 8 6 5 4 0 9 / 2 9 / 1 1 1 7 6 C I E N E G A L A N D S C A P I N G 2 4 3 5 3 0 2 C A R N E L I A N G L E N 8 / 1 1 0 . 0 0 1 3 5 . 0 0 11 1 1 1 1 1 8 6 5 4 0 9 / 2 9 / 1 1 1 7 6 C I E N E G A L A N D S C A P I N G 1 1 1 5 3 0 1 R P R / C O N G R E S S S P R I N G S 0 . 0 0 8 8 . 5 0 11 1 1 1 1 1 8 6 5 4 0 9 / 2 9 / 1 1 1 7 6 C I E N E G A L A N D S C A P I N G 2 7 7 5 3 0 2 N E W S R A C K M A I N T 0 8 / 1 1 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 8 6 5 4 0 9 / 2 9 / 1 1 1 7 6 C I E N E G A L A N D S C A P I N G 1 1 1 5 3 0 1 F O O T H I L L P A R K 0 8 / 1 1 0 . 0 0 1 7 8 . 0 0 11 1 1 1 1 1 8 6 5 4 0 9 / 2 9 / 1 1 1 7 6 C I E N E G A L A N D S C A P I N G 2 7 4 5 3 0 2 H O R S E S H O E D R . 0 8 / 1 1 0 . 0 0 3 2 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 4 1 6 . 5 0 11 1 1 1 1 1 8 6 5 5 0 9 / 2 9 / 1 1 1 7 9 C I M A I R , I N C 4 1 3 9 3 1 1 - 0 0 1 H V A C R P R / J . P . C . C 0 . 0 0 1 4 , 2 2 8 . 0 0 11 1 1 1 1 1 8 6 5 5 0 9 / 2 9 / 1 1 1 7 9 C I M A I R , I N C 6 2 4 6 2 0 2 H V A C R P R / G R A C E B L D G 0 . 0 0 4 2 0 . 0 0 11 1 1 1 1 1 8 6 5 5 0 9 / 2 9 / 1 1 1 7 9 C I M A I R , I N C 4 1 3 9 3 7 4 - 0 0 2 H V A C S Y S T M / L I B R A R Y 0 . 0 0 2 , 5 4 2 . 0 0 28 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 9 / 2 8 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 8 : 3 7 : 0 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 9 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 6 5 5 0 9 / 2 9 / 1 1 1 7 9 C I M A I R , I N C 6 2 4 6 2 0 2 H V A C R P R / P R O S P E C T C T R 0 . 0 0 5 4 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 7 , 7 3 0 . 0 0 11 1 1 1 1 1 8 6 5 6 0 9 / 2 9 / 1 1 1 9 3 C I T Y O F C U P E R T I N O 1 1 1 1 1 0 1 T E A L E G I S / S E P T 2 0 1 1 0 . 0 0 9 1 0 . 0 0 11 1 1 1 1 1 8 6 5 7 0 9 / 2 9 / 1 1 5 1 7 C I T Y O F S A N J O S E 6 2 4 6 2 0 2 O F F I C E S U P L I E S 0 . 0 0 1 6 . 2 4 11 1 1 1 1 1 8 6 5 7 0 9 / 2 9 / 1 1 5 1 7 C I T Y O F S A N J O S E 1 1 1 7 1 0 1 A N I M A L S E R V I C E S 0 8 / 1 1 0 . 0 0 1 4 , 7 1 9 . 3 1 TO T A L C H E C K 0 . 0 0 1 4 , 7 3 5 . 5 5 11 1 1 1 1 1 8 6 5 8 0 9 / 2 9 / 1 1 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 3 , 1 9 6 . 5 3 11 1 1 1 1 1 8 6 5 9 0 9 / 2 9 / 1 1 9 3 0 C O L E S U P P L Y C O M P A N Y , I N C 1 1 1 5 3 0 1 J A N I T O R I A L S U P P L I E S 0 . 0 0 7 3 . 8 5 11 1 1 1 1 1 8 6 5 9 0 9 / 2 9 / 1 1 9 3 0 C O L E S U P P L Y C O M P A N Y , I N C 1 1 1 5 3 0 1 J A N I T O R I A L S U P P L I E S 0 . 0 0 7 3 . 8 5 TO T A L C H E C K 0 . 0 0 1 4 7 . 7 0 11 1 1 1 1 1 8 6 6 0 0 9 / 2 9 / 1 1 5 1 6 C R W I N D U S T R I E S 4 1 3 9 3 7 4 - 0 0 2 L I B R A R Y B O O K D R O P 0 . 0 0 1 3 , 0 5 0 . 0 0 11 1 1 1 1 1 8 6 6 1 0 9 / 2 9 / 1 1 1 D E P A R T M E N T O F R E V E N U E 1 1 1 7 1 0 1 P A R K I N G C I T 0 8 / 1 1 0 . 0 0 2 3 7 . 5 0 11 1 1 1 1 1 8 6 6 2 0 9 / 2 9 / 1 1 5 7 3 S T A T E O F C A L I F O R N I A 1 1 1 5 2 0 1 S I G N A L L G H T S 5 / 1 1 - 6 / 1 1 0 . 0 0 5 9 1 . 7 5 11 1 1 1 1 1 8 6 6 3 0 9 / 2 9 / 1 1 3 4 9 D U N C A N P R I N T I N G 6 2 1 3 1 0 2 H O L I D A Y C L O S U R E S I G N S 0 . 0 0 4 0 4 . 8 6 11 1 1 1 1 1 8 6 6 4 0 9 / 2 9 / 1 1 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 R E T E N T I O N H E L D P O # 0 3 6 0 . 0 0 - 1 , 3 5 7 . 4 0 11 1 1 1 1 1 8 6 6 4 0 9 / 2 9 / 1 1 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 9 1 1 1 - 0 0 2 R P R / C A M I N O R I C O 0 . 0 0 2 , 3 8 0 . 0 0 11 1 1 1 1 1 8 6 6 4 0 9 / 2 9 / 1 1 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 9 1 2 1 - 0 0 1 H E R R I M A N - E L C A M I N O R 0 . 0 0 1 3 , 5 7 4 . 0 0 TO T A L C H E C K 0 . 0 0 1 4 , 5 9 6 . 6 0 11 1 1 1 1 1 8 6 6 5 0 9 / 2 9 / 1 1 3 7 0 E C O N O M Y L U M B E R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 3 9 . 0 6 11 1 1 1 1 1 8 6 6 6 0 9 / 2 9 / 1 1 3 7 8 E K I M P A I N T I N G - N O R T H , I 4 1 3 9 3 7 2 - 0 0 1 L I B R A R Y W A L L S T A I N I N G 0 . 0 0 1 , 2 3 0 . 0 0 11 1 1 1 1 1 8 6 6 6 0 9 / 2 9 / 1 1 3 7 8 E K I M P A I N T I N G - N O R T H , I 4 1 3 9 3 7 2 - 0 0 1 L I B R A R Y P A I N T I N G P R O J 0 . 0 0 4 , 2 0 0 . 0 0 11 1 1 1 1 1 8 6 6 6 0 9 / 2 9 / 1 1 3 7 8 E K I M P A I N T I N G - N O R T H , I 4 1 3 9 3 7 2 - 0 0 1 L I B R A R Y P A I N T I N G P R O J 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 8 6 6 6 0 9 / 2 9 / 1 1 3 7 8 E K I M P A I N T I N G - N O R T H , I 4 1 3 9 3 7 2 - 0 0 1 L I B R A R Y W A L L S T A I N I N G 0 . 0 0 5 , 4 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 1 , 1 3 0 . 0 0 11 1 1 1 1 1 8 6 6 7 0 9 / 2 9 / 1 1 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 S P R A Y I N G / P A R K S 0 . 0 0 2 , 3 0 0 . 0 0 11 1 1 1 1 1 8 6 6 7 0 9 / 2 9 / 1 1 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 T R E E R E M V L / F R U I T V A L E 0 . 0 0 2 , 4 6 5 . 0 0 11 1 1 1 1 1 8 6 6 7 0 9 / 2 9 / 1 1 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 T R E E S P R A Y / H A K O N E 0 . 0 0 5 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 5 , 2 6 5 . 0 0 11 1 1 1 1 1 8 6 6 8 0 9 / 2 9 / 1 1 4 1 9 E V E N T S E R V I C E S 1 1 1 5 3 0 1 M T H L Y R N T L - P R O S P 8 / 1 1 0 . 0 0 3 0 3 . 1 0 11 1 1 1 1 1 8 6 6 8 0 9 / 2 9 / 1 1 4 1 9 E V E N T S E R V I C E S 1 1 1 5 3 0 1 M T H L Y R N T L - W V C 0 8 / 1 1 0 . 0 0 1 5 1 . 5 5 TO T A L C H E C K 0 . 0 0 4 5 4 . 6 5 11 1 1 1 1 1 8 6 6 9 0 9 / 2 9 / 1 1 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S P R I N K L E R S / R A I N B I R D 0 . 0 0 2 7 . 6 1 11 1 1 1 1 1 8 6 7 0 0 9 / 2 9 / 1 1 4 2 3 F E H R & P E E R S 4 1 3 9 3 5 1 - 0 0 1 P R O S P E C T C I P 0 . 0 0 2 , 0 1 6 . 4 9 11 1 1 1 1 1 8 6 7 0 0 9 / 2 9 / 1 1 4 2 3 F E H R & P E E R S 4 1 1 9 1 4 2 - 0 0 3 V I L L A G E P E D . C I P 0 . 0 0 1 , 4 4 6 . 7 8 11 1 1 1 1 1 8 6 7 0 0 9 / 2 9 / 1 1 4 2 3 F E H R & P E E R S 1 1 1 5 1 0 1 T R A F F I C S A F E T Y C O M M I S S 0 . 0 0 2 , 0 2 3 . 9 9 11 1 1 1 1 1 8 6 7 0 0 9 / 2 9 / 1 1 4 2 3 F E H R & P E E R S 4 1 1 9 1 2 1 - 0 0 1 C I P T R A F F I C I S S U E S - T 0 . 0 0 8 1 2 . 0 9 TO T A L C H E C K 0 . 0 0 6 , 2 9 9 . 3 5 29 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 9 / 2 8 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 8 : 3 7 : 0 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 9 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 6 7 1 0 9 / 2 9 / 1 1 4 2 6 F L I N T T R A D I N G , I N C 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 4 , 7 4 1 . 3 4 11 1 1 1 1 1 8 6 7 2 0 9 / 2 9 / 1 1 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 3 2 . 6 6 11 1 1 1 1 1 8 6 7 2 0 9 / 2 9 / 1 1 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 5 1 2 . 1 1 11 1 1 1 1 1 8 6 7 2 0 9 / 2 9 / 1 1 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 3 5 . 1 1 11 1 1 1 1 1 8 6 7 2 0 9 / 2 9 / 1 1 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 5 1 . 1 7 11 1 1 1 1 1 8 6 7 2 0 9 / 2 9 / 1 1 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 1 1 9 . 3 0 TO T A L C H E C K 0 . 0 0 7 5 0 . 3 5 11 1 1 1 1 1 8 6 7 3 0 9 / 2 9 / 1 1 4 6 1 G O V E R N M E N T F I N A N C E O F F I C 1 1 1 3 1 0 1 B U D G E T A W A R D P R O G R A M 0 . 0 0 3 3 0 . 0 0 11 1 1 1 1 1 8 6 7 4 0 9 / 2 9 / 1 1 6 4 8 H E A L T H E D U C A T I O N S E R V I C E 6 1 1 8 4 0 1 A E D P A D S 0 . 0 0 8 5 . 9 9 11 1 1 1 1 1 8 6 7 5 0 9 / 2 9 / 1 1 4 8 9 H O R I Z O N D I S T R I B U T O R S , I N 1 1 1 5 3 0 1 S O D / W E S T V A L L E Y 0 . 0 0 5 . 4 1 11 1 1 1 1 1 8 6 7 5 0 9 / 2 9 / 1 1 4 8 9 H O R I Z O N D I S T R I B U T O R S , I N 1 1 1 5 3 0 1 S O D / W E S T V A L L E Y 0 . 0 0 5 . 4 1 TO T A L C H E C K 0 . 0 0 1 0 . 8 2 11 1 1 1 1 1 8 6 7 6 0 9 / 2 9 / 1 1 8 9 7 H O W E L L E L E C T R I C 6 2 4 6 2 0 2 A L A R M B E L L C I R C U I T 0 . 0 0 4 6 6 . 0 0 11 1 1 1 1 1 8 6 7 7 0 9 / 2 9 / 1 1 4 9 1 H U M A N B E H A V I O R A S S O C I A T E 1 1 1 3 3 0 1 E A P S V C 0 7 / 1 1 0 . 0 0 9 1 2 . 0 0 11 1 1 1 1 1 8 6 7 8 0 9 / 2 9 / 1 1 7 8 0 H Y F L O O R & G A M E L I N E P A I N 6 2 4 6 2 0 2 S A R A D A N C E S T U D I O / F L R 0 . 0 0 1 , 9 5 3 . 0 0 11 1 1 1 1 1 8 6 7 9 0 9 / 2 9 / 1 1 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 3 2 9 2 7 4 - 0 0 1 R P R C U T W I R E / C A R N I E L 0 . 0 0 1 1 3 . 9 1 11 1 1 1 1 1 8 6 7 9 0 9 / 2 9 / 1 1 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 2 7 2 5 3 0 2 R E P A I R / B E L L G R O V E 0 . 0 0 1 3 5 . 9 6 11 1 1 1 1 1 8 6 7 9 0 9 / 2 9 / 1 1 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 2 5 3 5 3 0 2 M A I N T / L E D G E N S G A T E W Y 0 . 0 0 6 9 . 5 0 11 1 1 1 1 1 8 6 7 9 0 9 / 2 9 / 1 1 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R E P A I R / B L A N E Y P L A Z A 0 . 0 0 1 9 6 . 0 9 11 1 1 1 1 1 8 6 7 9 0 9 / 2 9 / 1 1 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R E P A I R / D A G M A R 0 . 0 0 2 3 9 . 5 0 11 1 1 1 1 1 8 6 7 9 0 9 / 2 9 / 1 1 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R E P A I R / E L Q U I T O P A R K 0 . 0 0 2 3 3 . 4 3 11 1 1 1 1 1 8 6 7 9 0 9 / 2 9 / 1 1 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R P R / L E O N A R D / B A C K F L O W 0 . 0 0 1 8 2 . 4 7 TO T A L C H E C K 0 . 0 0 1 , 1 7 0 . 8 6 11 1 1 1 1 1 8 6 8 0 0 9 / 2 9 / 1 1 1 9 I A N G E D D E S T R E E C A R E , I N 2 7 7 5 3 0 2 T R I M / B I G B A S I N W A Y 0 . 0 0 5 2 0 . 0 0 11 1 1 1 1 1 8 6 8 0 0 9 / 2 9 / 1 1 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 3 0 1 T R E E R E M V L / H A K O N E 0 . 0 0 2 , 4 4 0 . 0 0 11 1 1 1 1 1 8 6 8 0 0 9 / 2 9 / 1 1 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 3 0 1 T R E E R E M V L / H A K O N E 0 . 0 0 1 , 5 6 0 . 0 0 11 1 1 1 1 1 8 6 8 0 0 9 / 2 9 / 1 1 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 3 0 1 T R E E R E M V L / P R E S C H O O L 0 . 0 0 2 , 4 2 0 . 0 0 TO T A L C H E C K 0 . 0 0 6 , 9 4 0 . 0 0 11 1 1 1 1 1 8 6 8 1 0 9 / 2 9 / 1 1 3 9 I N D U S T R I A L W I P E R & S U P P L 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 1 7 9 . 0 1 11 1 1 1 1 1 8 6 8 2 0 9 / 2 9 / 1 1 6 1 I N T E R S T A T E B A T T E R Y S Y S T E 6 2 3 5 2 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 1 0 6 . 0 3 11 1 1 1 1 1 8 6 8 2 0 9 / 2 9 / 1 1 6 1 I N T E R S T A T E B A T T E R Y S Y S T E 6 2 3 5 2 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 1 0 6 . 0 3 TO T A L C H E C K 0 . 0 0 2 1 2 . 0 6 11 1 1 1 1 1 8 6 8 3 0 9 / 2 9 / 1 1 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 8 1 1 . 8 8 11 1 1 1 1 1 8 6 8 3 0 9 / 2 9 / 1 1 6 3 I N T E R S T A T E T R A F F I C C O N T R 6 2 3 5 2 0 2 D E C A L S / C I T Y L O G O 0 . 0 0 1 2 0 . 4 8 11 1 1 1 1 1 8 6 8 3 0 9 / 2 9 / 1 1 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 4 2 - 0 0 4 S U P P L I E S - B A N N E R 0 . 0 0 3 2 4 . 7 5 11 1 1 1 1 1 8 6 8 3 0 9 / 2 9 / 1 1 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 9 5 4 . 2 8 11 1 1 1 1 1 8 6 8 3 0 9 / 2 9 / 1 1 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 4 0 . 0 5 11 1 1 1 1 1 8 6 8 3 0 9 / 2 9 / 1 1 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 9 0 . 9 3 11 1 1 1 1 1 8 6 8 3 0 9 / 2 9 / 1 1 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 5 4 . 1 3 30 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 9 / 2 8 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 8 : 3 7 : 0 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 9 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T TO T A L C H E C K 0 . 0 0 2 , 3 9 6 . 5 0 11 1 1 1 1 1 8 6 8 4 0 9 / 2 9 / 1 1 1 2 3 K E L E X S E C U R I T Y 6 2 4 6 2 0 2 I N S P E C T / B O O K G O R O U N D 0 . 0 0 2 3 5 . 0 0 11 1 1 1 1 1 8 6 8 4 0 9 / 2 9 / 1 1 1 2 3 K E L E X S E C U R I T Y 6 2 4 6 2 0 2 A L A R M R P R / M U S E U M 0 . 0 0 1 2 5 . 0 0 TO T A L C H E C K 0 . 0 0 3 6 0 . 0 0 11 1 1 1 1 1 8 6 8 5 0 9 / 2 9 / 1 1 1 2 7 K E L L Y M O O R E P A I N T C O M P A N 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 1 0 5 . 2 0 11 1 1 1 1 1 8 6 8 6 0 9 / 2 9 / 1 1 1 0 0 K S A R 1 1 1 8 3 0 1 B R O A D C A S T 0 8 / 1 1 0 . 0 0 1 , 3 0 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 B E A U C H A M P S P A R K 0 . 0 0 2 , 3 3 2 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 B E A U C H A M P S P A R K 0 . 0 0 2 1 2 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 R A V E N W O O D P A R K 0 . 0 0 1 1 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 R A V E N W O O D P A R K 0 . 0 0 1 , 2 1 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 A Z U L E P A R K 0 . 0 0 6 , 2 1 5 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 A Z U L E P A R K 0 . 0 0 5 6 5 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 K E V I N M O R A N P A R K 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 K E V I N M O R A N P A R K 0 . 0 0 1 , 1 0 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 H I S T O R I C A L P A R K 0 . 0 0 1 , 8 7 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 H I S T O R I C A L P A R K 0 . 0 0 1 7 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 . 0 0 1 8 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 . 0 0 1 , 9 8 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 4 5 3 0 2 S U N L A N D 0 . 0 0 2 , 2 3 3 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 4 5 3 0 2 S U N L A N D 0 . 0 0 2 0 3 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 4 7 5 3 0 2 K E R W I N R A N C H 0 . 0 0 3 1 1 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 4 7 5 3 0 2 K E R W I N R A N C H 0 . 0 0 3 , 4 2 1 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 2 5 3 0 2 B E L L G R O V E 0 . 0 0 1 7 , 5 7 8 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 2 5 3 0 2 B E L L G R O V E 0 . 0 0 1 , 5 9 8 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 3 5 3 0 2 L E G E N D S 0 . 0 0 1 5 8 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 3 5 3 0 2 L E G E N D S 0 . 0 0 1 , 7 3 8 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 5 5 3 0 2 G A T E W A Y 0 . 0 0 2 , 2 3 3 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 5 5 3 0 2 G A T E W A Y 0 . 0 0 2 0 3 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 P R O S P E C T C E N T E R 0 . 0 0 5 5 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 P R O S P E C T C E N T E R 0 . 0 0 6 , 0 5 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 W O O D C H I P S / A Z U L E P A R K 0 . 0 0 3 5 0 . 0 0 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 4 1 5 3 0 2 R P R / K E R W I N R A N C H 0 . 0 0 9 3 . 1 3 11 1 1 1 1 1 8 6 8 7 0 9 / 2 9 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 2 5 3 0 2 R P R / B E L L G R O V E 0 . 0 0 2 5 6 . 0 1 TO T A L C H E C K 0 . 0 0 5 3 , 0 1 9 . 1 4 11 1 1 1 1 1 8 6 8 8 0 9 / 2 9 / 1 1 5 5 0 M O S T D E P E N D A B L E F O U N T A I N 4 1 2 9 2 3 8 - 0 0 1 R A V E N W O O D P K F O U N T A I N 0 . 0 0 3 , 2 2 2 . 7 0 11 1 1 1 1 1 8 6 8 9 0 9 / 2 9 / 1 1 8 3 1 M U S S O N T H E A T R I C A L , I N C 4 1 3 9 3 2 2 - 0 0 1 L I G H T I N G C O N T R O L P A N E L 0 . 0 0 1 3 , 0 3 6 . 3 8 11 1 1 1 1 1 8 6 9 0 0 9 / 2 9 / 1 1 1 1 0 N B S - G O V T F I N A N C E G R O U P 1 1 1 8 1 0 1 A D M I N F E E S 1 0 / 1 1 - 1 2 / 3 1 0 . 0 0 3 1 4 . 7 2 11 1 1 1 1 1 8 6 9 1 0 9 / 2 9 / 1 1 7 3 1 N E O P O S T , I N C 6 2 1 3 1 0 2 I N K / P O S T A G E M A C H I N E 0 . 0 0 1 0 6 . 0 9 11 1 1 1 1 1 8 6 9 2 0 9 / 2 9 / 1 1 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 7 1 0 2 E M E R G E N C Y S U P P L I E S 0 . 0 0 3 4 7 . 3 7 11 1 1 1 1 1 8 6 9 2 0 9 / 2 9 / 1 1 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 2 1 0 1 E M P L O Y E E B U S . C A R D S 0 . 0 0 4 9 . 4 1 TO T A L C H E C K 0 . 0 0 3 9 6 . 7 8 11 1 1 1 1 1 8 6 9 3 0 9 / 2 9 / 1 1 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 J A N I T O R I A L S E R V I C E 0 . 0 0 5 3 2 . 0 0 31 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 5 DA T E : 0 9 / 2 8 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 8 : 3 7 : 0 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 9 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 6 9 3 0 9 / 2 9 / 1 1 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 8 / 1 4 - 0 8 / 2 0 0 . 0 0 3 8 0 . 0 0 11 1 1 1 1 1 8 6 9 3 0 9 / 2 9 / 1 1 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 8 / 2 1 - 0 8 / 2 7 0 . 0 0 3 8 0 . 0 0 11 1 1 1 1 1 8 6 9 3 0 9 / 2 9 / 1 1 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 8 / 2 8 - 0 8 / 3 1 0 . 0 0 1 9 0 . 0 0 11 1 1 1 1 1 8 6 9 3 0 9 / 2 9 / 1 1 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 9 / 1 1 - 0 9 / 1 7 0 . 0 0 2 8 5 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 7 6 7 . 0 0 11 1 1 1 1 1 8 6 9 4 0 9 / 2 9 / 1 1 9 1 2 N O R T H E R N U N D E R G R O U N D C O N 4 1 1 R E T E N T I O N H E L D P O # 0 1 6 0 . 0 0 - 1 , 9 4 8 . 6 0 11 1 1 1 1 1 8 6 9 4 0 9 / 2 9 / 1 1 9 1 2 N O R T H E R N U N D E R G R O U N D C O N 4 1 1 R E T E N T I O N H E L D P O # 0 1 5 0 . 0 0 - 2 , 5 0 0 . 0 0 11 1 1 1 1 1 8 6 9 4 0 9 / 2 9 / 1 1 9 1 2 N O R T H E R N U N D E R G R O U N D C O N 4 1 1 9 1 4 2 - 0 0 9 R E P L A C E / D R A I N P I P E 0 . 0 0 2 5 , 0 0 0 . 0 0 11 1 1 1 1 1 8 6 9 4 0 9 / 2 9 / 1 1 9 1 2 N O R T H E R N U N D E R G R O U N D C O N 4 1 1 9 1 4 1 - 0 0 2 D R Y W E L L I N S T A L L A T I O N 0 . 0 0 1 9 , 4 8 6 . 0 0 TO T A L C H E C K 0 . 0 0 4 0 , 0 3 7 . 4 0 11 1 1 1 1 1 8 6 9 5 0 9 / 2 9 / 1 1 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 2 0 . 3 1 11 1 1 1 1 1 8 6 9 5 0 9 / 2 9 / 1 1 1 4 5 O F F I C E D E P O T I N C . 1 1 1 2 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 9 3 . 6 4 TO T A L C H E C K 0 . 0 0 2 1 3 . 9 5 11 1 1 1 1 1 8 6 9 6 0 9 / 2 9 / 1 1 6 0 O N T R A C 1 1 1 5 1 0 1 S H I P P I N G C H A R G E S 0 . 0 0 1 0 . 0 0 11 1 1 1 1 1 8 6 9 6 0 9 / 2 9 / 1 1 6 0 O N T R A C 4 1 1 9 1 1 1 - 0 0 1 S H I P P I N G C H A R G E S 0 . 0 0 1 6 . 0 0 TO T A L C H E C K 0 . 0 0 2 6 . 0 0 11 1 1 1 1 1 8 6 9 7 0 9 / 2 9 / 1 1 9 1 3 O U R C I T Y F O R E S T 2 7 5 5 3 0 2 T R E E P L A N T I N G P R O J E C T 0 . 0 0 3 , 1 9 0 . 0 0 11 1 1 1 1 1 8 6 9 8 0 9 / 2 9 / 1 1 8 9 0 P E E L L E T E C H N O L O G I E S , I N C 4 1 4 9 4 1 2 - 0 0 2 S A R A T O G A - C D D - 0 7 1 5 1 1 0 . 0 0 7 8 6 . 1 7 11 1 1 1 1 1 8 6 9 9 0 9 / 2 9 / 1 1 2 7 8 P E T R O T E K 6 2 3 5 2 0 2 F U E L T E S T I N G 0 8 / 1 1 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 8 7 0 0 0 9 / 2 9 / 1 1 2 5 9 P L A Y G R O U N D S U N L I M I T E D 4 1 2 R E T E N T I O N H E L D - P O # 1 4 2 0 . 0 0 - 3 , 0 1 3 . 5 0 11 1 1 1 1 1 8 7 0 0 0 9 / 2 9 / 1 1 2 5 9 P L A Y G R O U N D S U N L I M I T E D 4 1 2 9 2 3 8 - 0 0 1 R A V E N W O O D / P L A Y G R O U N D 0 . 0 0 3 0 , 1 3 5 . 0 0 11 1 1 1 1 1 8 7 0 0 0 9 / 2 9 / 1 1 2 5 9 P L A Y G R O U N D S U N L I M I T E D 4 1 2 9 2 1 1 - 0 0 3 I N T L S P Y R O S L I D E / M O R A N 0 . 0 0 2 , 3 0 0 . 0 0 11 1 1 1 1 1 8 7 0 0 0 9 / 2 9 / 1 1 2 5 9 P L A Y G R O U N D S U N L I M I T E D 2 7 2 5 3 0 2 I N S T L E Q U I P / B E L L G R O V E 0 . 0 0 2 , 2 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 3 1 , 6 2 1 . 5 0 11 1 1 1 1 1 8 7 0 1 0 9 / 2 9 / 1 1 3 2 6 P O N Y E X P R E S S T A C K 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 8 7 0 . 4 3 11 1 1 1 1 1 8 7 0 2 0 9 / 2 9 / 1 1 6 0 2 P R E C I S I O N C O N C R E T E C U T T I 4 1 1 9 1 4 1 - 0 0 1 T R I P H A Z A R D R E P A I R 0 . 0 0 2 , 5 0 0 . 0 0 11 1 1 1 1 1 8 7 0 3 0 9 / 2 9 / 1 1 3 8 8 R A T R A , R I C K 6 2 3 5 2 0 2 P R O P A N E 0 . 0 0 3 8 . 1 0 11 1 1 1 1 1 8 7 0 3 0 9 / 2 9 / 1 1 3 8 8 R A T R A , R I C K 6 2 3 5 2 0 2 P R O P A N E 0 . 0 0 3 8 . 1 0 TO T A L C H E C K 0 . 0 0 7 6 . 2 0 11 1 1 1 1 1 8 7 0 4 0 9 / 2 9 / 1 1 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E - V E H # 1 0 8 0 . 0 0 8 7 . 5 6 11 1 1 1 1 1 8 7 0 4 0 9 / 2 9 / 1 1 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E - V E H # 1 2 2 0 . 0 0 9 0 . 7 5 11 1 1 1 1 1 8 7 0 4 0 9 / 2 9 / 1 1 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E - V E H # 1 2 4 0 . 0 0 6 5 . 7 5 11 1 1 1 1 1 8 7 0 4 0 9 / 2 9 / 1 1 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E - V E H # 1 2 5 0 . 0 0 6 5 . 7 5 TO T A L C H E C K 0 . 0 0 3 0 9 . 8 1 11 1 1 1 1 1 8 7 0 5 0 9 / 2 9 / 1 1 1 6 0 S I E R R A P A C I F I C T U R F S U P P 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 9 4 . 3 9 11 1 1 1 1 1 8 7 0 5 0 9 / 2 9 / 1 1 1 6 0 S I E R R A P A C I F I C T U R F S U P P 1 1 1 5 3 0 1 F E R T I L I Z E R - P A R K S 0 . 0 0 1 , 5 0 0 . 8 6 TO T A L C H E C K 0 . 0 0 1 , 5 9 5 . 2 5 11 1 1 1 1 1 8 7 0 6 0 9 / 2 9 / 1 1 6 3 3 S M I T H , C R A I G 1 1 1 6 1 0 1 I T A L I A N F O R A D A Y 0 . 0 0 3 0 0 . 0 0 32 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 6 DA T E : 0 9 / 2 8 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 8 : 3 7 : 0 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 9 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 7 0 7 0 9 / 2 9 / 1 1 9 3 2 S T A N L E Y S E C U R I T Y S O L U T I O 4 1 3 9 3 1 2 - 0 0 2 D O O R S E C U R I T Y S Y S T E M 0 . 0 0 3 , 2 5 8 . 1 9 11 1 1 1 1 1 8 7 0 8 0 9 / 2 9 / 1 1 2 5 3 S T E V E B E N Z I N G A R C H I T E C T 4 1 3 9 3 7 4 - 0 0 2 S A R A L I B / C O N S T R D O C S 0 . 0 0 4 5 0 . 0 0 11 1 1 1 1 1 8 7 0 8 0 9 / 2 9 / 1 1 2 5 3 S T E V E B E N Z I N G A R C H I T E C T 4 1 3 9 3 7 4 - 0 0 2 S A R A L I B / C O N S T R D O C S 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 8 7 0 8 0 9 / 2 9 / 1 1 2 5 3 S T E V E B E N Z I N G A R C H I T E C T 4 1 2 9 2 2 2 - 0 0 5 H A K O N E G A R D E N A D A R A M P 0 . 0 0 6 3 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 3 8 0 . 0 0 11 1 1 1 1 1 8 7 0 9 0 9 / 2 9 / 1 1 2 6 6 S U N G A R D P U B L I C S E C T O R I N 6 2 2 3 2 0 1 M T H L Y M A I N T 1 0 / 1 1 0 . 0 0 3 7 9 . 0 0 11 1 1 1 1 1 8 7 1 0 0 9 / 2 9 / 1 1 9 9 4 T K J S T R U C T U R A L E N G I N E E R I 4 1 3 9 3 4 1 - 0 0 2 C O R P Y A R D C A R P O R T 0 . 0 0 1 , 3 5 0 . 0 0 11 1 1 1 1 1 8 7 1 1 0 9 / 2 9 / 1 1 3 4 3 T M T E N T E R P R I S E S I N C 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 5 2 5 . 0 2 11 1 1 1 1 1 8 7 1 1 0 9 / 2 9 / 1 1 3 4 3 T M T E N T E R P R I S E S I N C 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 6 2 . 7 9 TO T A L C H E C K 0 . 0 0 5 8 7 . 8 1 11 1 1 1 1 1 8 7 1 2 0 9 / 2 9 / 1 1 3 5 0 T O M ’ S P L U M B I N G 1 1 1 5 3 0 1 P L U M B I N G / C . S P R I N G S P K 0 . 0 0 1 , 1 1 4 . 8 6 11 1 1 1 1 1 8 7 1 3 0 9 / 2 9 / 1 1 7 2 6 T R E E S 3 6 0 D E G R E E S 4 2 1 9 2 1 1 - 0 0 2 P L A N T E D T R E E / W I L D W O O D 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 8 7 1 4 0 9 / 2 9 / 1 1 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 C T Y W I D E S T R E E T S W E E P 0 . 0 0 7 , 8 6 9 . 0 0 11 1 1 1 1 1 8 7 1 4 0 9 / 2 9 / 1 1 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 C T Y W I D E S T R E E T S W E E P 0 . 0 0 7 , 6 5 1 . 3 5 TO T A L C H E C K 0 . 0 0 1 5 , 5 2 0 . 3 5 11 1 1 1 1 1 8 7 1 5 0 9 / 2 9 / 1 1 4 0 2 V I S T A L A N D S C A P E & M A I N T E 4 1 3 9 3 5 1 - 0 0 1 D R I V E W A Y F E N C E 0 . 0 0 2 2 0 . 0 0 11 1 1 1 1 1 8 7 1 6 0 9 / 2 9 / 1 1 9 0 1 W A X I E S A N I T A R Y S U P P L Y 6 2 4 6 2 0 2 J A N I T O R I A L S U P P L I E S 0 . 0 0 1 , 6 2 0 . 9 2 11 1 1 1 1 1 8 7 1 6 0 9 / 2 9 / 1 1 9 0 1 W A X I E S A N I T A R Y S U P P L Y 6 2 4 6 2 0 2 J A N I T O R I A L S U P P L I E S 0 . 0 0 1 6 3 . 7 9 TO T A L C H E C K 0 . 0 0 1 , 7 8 4 . 7 1 11 1 1 1 1 1 8 7 1 7 0 9 / 2 9 / 1 1 4 0 8 W C B S - W E S T C O A S T B U I L D I 1 1 1 5 3 0 1 0 8 / 0 5 / 1 1 S R V C S 0 . 0 0 1 8 0 . 0 0 11 1 1 1 1 1 8 7 1 7 0 9 / 2 9 / 1 1 4 0 8 W C B S - W E S T C O A S T B U I L D I 1 1 1 5 3 0 1 0 8 / 1 9 / 1 1 S R V C S 0 . 0 0 1 8 0 . 0 0 11 1 1 1 1 1 8 7 1 7 0 9 / 2 9 / 1 1 4 0 8 W C B S - W E S T C O A S T B U I L D I 1 1 1 5 3 0 1 L I B R A R Y 0 8 / 1 1 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 8 7 1 7 0 9 / 2 9 / 1 1 4 0 8 W C B S - W E S T C O A S T B U I L D I 1 1 1 5 3 0 1 0 8 / 0 1 / 2 0 1 1 S R V C S 0 . 0 0 7 0 0 . 0 0 11 1 1 1 1 1 8 7 1 7 0 9 / 2 9 / 1 1 4 0 8 W C B S - W E S T C O A S T B U I L D I 1 1 1 5 3 0 1 W E E K E N D M A I N T E N A N C E 0 . 0 0 7 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 8 6 0 . 0 0 11 1 1 1 1 1 8 7 1 8 0 9 / 2 9 / 1 1 4 3 2 W E S T V A L L E Y C O L L E C T I O N S 1 1 1 5 3 0 1 B I N - C . S P R I N G S 0 8 / 1 1 0 . 0 0 2 9 5 . 0 0 11 1 1 1 1 1 8 7 1 9 0 9 / 2 9 / 1 1 9 0 2 W E S T V A L L E Y T R A I L W A Y S 1 1 1 6 1 0 1 E X C U R S I O N 1 0 / 0 6 / 1 1 0 . 0 0 1 , 0 0 0 . 0 0 11 1 1 1 1 1 8 7 2 0 0 9 / 2 9 / 1 1 4 4 0 W E S T E R N T R U C K F A B R I C A T I O 6 2 3 5 2 0 2 V E H I C L E S U P P L I E S 0 . 0 0 1 8 3 . 1 7 11 1 1 1 1 1 8 7 2 1 0 9 / 2 9 / 1 1 5 4 4 W H E E L W O R K S 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 0 0 . 0 0 4 4 3 . 8 4 11 1 1 1 1 1 8 7 2 2 0 9 / 2 9 / 1 1 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 P R O F S V C A N X 1 0 - 0 0 0 2 0 . 0 0 2 , 8 5 0 . 3 9 11 1 1 1 1 1 8 7 2 2 0 9 / 2 9 / 1 1 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 P R O F S V C E N V 1 1 - 0 0 0 2 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 8 7 2 2 0 9 / 2 9 / 1 1 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 P R O F S V C A N X 0 9 - 0 0 0 2 0 . 0 0 4 , 0 9 1 . 3 0 11 1 1 1 1 1 8 7 2 2 0 9 / 2 9 / 1 1 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 P R O F S V C G P A 0 9 - 0 0 0 2 0 . 0 0 2 , 5 8 7 . 5 8 11 1 1 1 1 1 8 7 2 2 0 9 / 2 9 / 1 1 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 P R O F S V C E N V 1 1 - 0 0 0 2 A 0 . 0 0 2 5 . 1 0 TO T A L C H E C K 0 . 0 0 9 , 5 9 4 . 3 7 11 1 1 1 1 1 8 7 2 3 0 9 / 2 9 / 1 1 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 R Y U 4 2 7 1 5 9 C O P I E R 9 / 1 1 0 . 0 0 1 6 . 3 5 33 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 7 DA T E : 0 9 / 2 8 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 8 : 3 7 : 0 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 0 9 2 9 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 3 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 7 2 3 0 9 / 2 9 / 1 1 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 R Y U 4 2 7 1 5 9 C O P I E R 8 / 1 1 0 . 0 0 1 6 . 3 5 11 1 1 1 1 1 8 7 2 3 0 9 / 2 9 / 1 1 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 R Y U 2 7 2 9 7 1 C O P I E R 9 / 1 1 0 . 0 0 1 6 . 3 5 11 1 1 1 1 1 8 7 2 3 0 9 / 2 9 / 1 1 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 R Y U 2 7 2 9 7 1 C O P I E R 9 / 1 1 0 . 0 0 1 6 . 3 5 TO T A L C H E C K 0 . 0 0 6 5 . 4 0 11 1 1 1 1 1 8 7 2 4 0 9 / 2 9 / 1 1 7 5 1 Z A M A R S O U N D P R O A U D I O 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 2 1 . 8 5 TO T A L C A S H A C C O U N T 0 . 0 0 3 2 3 , 2 3 3 . 1 7 TO T A L F U N D 0 . 0 0 3 2 3 , 2 3 3 . 1 7 TO T A L R E P O R T 0 . 0 0 3 2 3 , 2 3 3 . 1 7 34 MEETIN DEPART PREPAR SUBJEC RECOM Review an REPORT California the legisla Municipa the City T Sectio Clerk file a The follo collective the State T FISCAL Cash and As of Au deposit w cash flow allowed to and excee NG DATE: TMENT: RED BY: T: Treasur MENDED A nd accept the T SUMMARY a government ative body a w l Code of the Treasurer. on 41004. R k a written rep copy with the wing attachm ely as well as Treasurer’s O IMPACT d Investments ugust 31, 201 with LAIF. Co w purposes, to o fall below eds the minim SA October 5, 20 Finance & A Ann Xu, Acc rer’s Report ACTION Treasurer’s R Y t code section written report e City of Sara Regularly, at l port and accou e legislative b ments provide specifically f Office of Quar s Balance by F 1, the City h ouncil Policy avoid occurr $2,000,000. mum limit requ Unrestrict Comerica Deposit wi Total Unr ARATOGA 011 Administrative countant for the Mont Report for the n 41004 requ and accounti atoga, Article east once eac unting of all body. e various fina for the City’s rterly LAIF ra Fund had $191,842 on operating rence of dry p The total po uired. ted Cash Bank ith LAIF restricted Ca Cas A CITY C e Services th Ended Au e month ende ires that the C ing of all rece e 2-20, Sectio ch month, the receipts, disb ancial transac General (Op ates from the in cash depo g reserve fund period financin oled cash bal ash s h Summary OUNCIL AGENDA CITY M DIRECT ugust 31, 201 d August 31, City Treasure eipts, disburse on 2-20.035 d e City Treasu bursements, a ction data for perating) Fund 1st Quarter of osit at Come ds, adopted on ng, pooled ca lance as of A 19$ 14,24$ 14,437$ A ITEM: MANAGER: TOR: Mary F 1 2011. er submit to t ements, and f designates th urer shall subm and fund balan r the City of d, including a f 1977 to pres erica bank, an n April 20, 19 ash from all fu August 31, 20 91,842 45,592 7,434 Dave Ander Furey the City Cler fund balances e City Manag mit to the Cit nces. He sha f Saratoga’s F an attachment sent. nd $14,245,5 994, states tha funds should n 011 is $14,43 rson rk and . The ger as ty all Funds t from 92 on at: for not be 37,434 35 The Fund Balance schedule presented on the following page represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual amount of funds available. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS A – Change in Total Fund Balances by Fund B – Change in Total Fund Balances by CIP Project C – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates Total Unrestricted Cash 14,437,434$ Plus: Assets 132,287 Less: Liabilities (2,118,042) Ending Fund Balance 12,451,679$ Adjusting Cash to Ending Fund Balance 36 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE Fund Description Fund Balance 7/1/11 Increase/ (Decrease) Jul-Aug Current Revenue Current Expenditure Transfers Fund Balance 8/31/11 General Undesignated Unreserved Balance 1,788,185 (158,243) 622,669 1,819,040 - 433,571 Reserved Fund Balance: Petty Cash Reserve 1,450 - - - - 1,450 Designated Fund Balances: Designated for Operations 2,889,077 - - - - 2,889,077 Designated Economic Uncertainty 1,500,000 - - - - 1,500,000 Designated for Development 422,380 - - - - 422,380 Designated for Environmental 513,182 - - - - 513,182 Designated for Uncollected Deposits 44,791 - - - - 44,791 Designated for Hillside Reserve 250,000 - - - - 250,000 Designated for Capital Project Reserve 75,000 - - 75,000 Subtotal 7,484,064 (158,243) 622,669 1,819,040 - 6,129,451 Special Revenue Landscape/Lighting Districts 504,127 - 142 57,399 - 446,870 CDBG Federal Grants - - - - - - Capital Project Street Projects 1,906,037 66,780 44,037 29,579 - 1,987,275 Park and Trail Projects 959,923 - - 2,094 - 957,829 Facility Improvement Projects 942,049 - 6,792 6,623 - 942,218 Administrative Projects 147,329 - - 3,235 - 144,094 Tree Fund 36,771 - 2,500 - - 39,271 CIP Grant Street Repair Projects (246,279) - 39,947 6,143 - (212,475) CIP Grant Park & Trail Projects (152,888) (1,198) - 33,895 - (187,981) CIP Grant Administrative Projects 810 - - - - 810 Gas Tax Fund 532,645 - 155,427 2,144 - 685,928 Debt Service Library Bond 850,657 (696,328) 1,308 - - 155,637 Internal Service Fund Liability/Risk Management 134,905 (247,302) 76,835 5,289 - (40,850) Workers Compensation 224,104 (1,117) 53,750 51,768 - 224,968 Office Stores Fund 15,831 (2,320) 10,795 2,049 - 22,258 Information Technology Services 231,063 (43,902) 100,000 32,874 - 254,288 Equipment Maintenance 42,817 (4,632) 50,000 20,809 - 67,376 Building Maintenance 208,518 (28,582) 181,250 70,536 - 290,650 Equipment Replacement 331,373 - 25,000 10,000 - 346,373 Technology Replacement 185,567 - 12,500 376 - 197,691 Total City 14,339,422 (1,116,843) 1,382,953 2,153,853 - 12,451,679 37 ATTACHMENT B FUND BALANCES BY CIP PROJECT CIP Funds/Projects Fund Balance 7/1/11 Increase/ (Decrease) Jul-Aug Current Revenue Current Expenditure Transfers Fund Balance 8/31/11 Street Projects Traffic Safety 129,793 - - 6,225 - 123,567 Highway 9 Safety Project 36,033 - - 2,000 - 34,033 Annual Street Resurfacing Project 453,149 66,780 42,624 21,354 - 541,199 Sidewalks Annual Project 52,905 - - - - 52,905 Saratoga Sunnyvale Road Resurfacing 99,011 - - - - 99,011 Traffic Signal @ Verde Vista Lane 90,000 - - - - 90,000 Fourth Street Bridge 100,000 - - - - 100,000 Quito Road Bridge Replacement Design 6,581 - - - - 6,581 Quito Road Bridge Construction 214,470 - - - - 214,470 Village Façade Program 978 - - - - 978 Solar Power Radar Feedback Signs 24,158 - - - - 24,158 El Quito Area Curb Replacement 37,553 - - - - 37,553 Annual Storm Drain Upgrade 38,507 - 1,413 - - 39,920 Prospect Road Median 537 - - - - 537 Padero Erosion Mitigation 12,963 - - - - 12,963 Monte Vista Storm Drain 1,082 - - - - 1,082 Canyon View/Elva Drain 35,000 - - - - 35,000 Village-Streetscape Impv 313,991 - - - - 313,991 Village-Phase II Construction 256,800 - - - - 256,800 Saratoga-Sunnyvale/Gateway Sidewalk 2,525 - - - - 2,525 Total Street Projects 1,906,037 66,780 44,037 29,579 - 1,987,275 Parks & Trails Hakone Garden Koi Pond 25 - - - - 25 EL Quito Park Improvements 10,999 - - - - 10,999 Hakone Garden Retaining Wall & D/W 137,379 - - - - 137,379 Hakone Garden Upper Moon House 375,000 - - - - 375,000 Park Restroom Improvement 57,589 - - - - 57,589 Park/Trail Repairs 17,681 - - - - 17,681 Playground Safety Equipment 39,064 - - - - 39,064 Blaney Plaza Improvements 6,527 - - - - 6,527 Ravenswood Playground Improvement 65,626 - - - - 65,626 Tank Trail Repair 31 - - - - 31 Mid Pen O/S Land Purchase 250,000 - - 2,094 - 247,906 Total Parks & Trails 959,923 - - 2,094 - 957,829 Facility Improvements Facility Projects 125,518 - - - 5,863 131,381 Theater Improvement 76,653 - 6,792 700 (5,863) 76,882 North Campus Improvements 120,446 - - - - 120,446 Corp Yard Solar Project 85,337 - - - - 85,337 Vehicle Structure Solar 125,000 - - - - 125,000 Library Improvement 335,596 - - 5,923 - 329,673 SPCC Furniture & Fixture 4,065 - - - - 4,065 Electric Charging Station 65,000 - - - - 65,000 McWilliams House Improvement 4,435 - - - - 4,435 Total Facility Improvements 942,049 - 6,792 6,623 - 942,218 Administrative Projects Financial System Upgrade 3,534 - - - - 3,534 Document Imaging Project 80,815 - - 854 - 79,961 CDD Document Imaging Project 22,907 - - - - 22,907 CMO Document Imaging Project 3,643 - - 506 - 3,137 IT Emergency Power Back 36,430 - - 1,875 - 34,555 Total Administrative Projects 147,329 - - 3,235 - 144,094 Tree Fund Citywide Tree Planting 12,147 - - - - 12,147 SMSCF Tree Donation Fund - - 2,500 - - 2,500 Tree Dedication Program 24,623 - - - - 24,623 Total Tree Fund 36,771 - 2,500 - - 39,271 CIP Grant Street Repair Projects (246,279) - 39,947 6,143 - (212,475) CIP Grant Park & Trail Projects (152,888) (1,198) - 33,895 - (187,981) CIP Grant Administrative Projects 810 - - - - 810 Gas Tax Fund 532,645 - 155,427 2,144 - 685,928 Total CIP Funds 4,126,396 65,583 248,703 83,713 - 4,356,968 38 ATTACHMENT C March June Se ptember December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 Quarterly Apportionment Rates Local Ag ency Investment Fund 39 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Cynthia McCormick DIRECTOR: Chris Riordan, Acting Director SUBJECT: FY 2011 – 2012 CDBG County/City Contract RECOMMENDED ACTION: Adopt a Resolution authorizing the City Manager to execute a $150,769.96 contract with Santa Clara County for the FY 2011-2012 CDBG Program. REPORT SUMMARY: The Community Development Block Grant (CDBG) Program is federally funded by the United States Department of Housing and Urban Development (HUD) to assist lower income and special needs persons with housing and community development needs. The City of Saratoga is not eligible to apply directly for entitlement funds, but may, qualify to receive such funds, as an “Urban County” applicant, by entering into a Joint Exercise of Powers Agreement and Cooperation Agreement 1 (JPA) with the County. The County requests that cities receiving funds through the Urban County Program enter into a contract regarding the receipt and expenditure of funds. While the fiscal year begins in July, there is always a delay in receiving the new Contract from the County. The County has indicated that there is no change in this contract from the prior year. The contract has been reviewed by the City Attorney. The availability of FY 2011-2012 CDBG funds was publicized during the month of January 2011. Nine applications including two ADA submissions and seven community service projects were received during the application cycle. The seven community service projects were completely or partially funded through the General Plan contingency fund. On March 16, 2011, the City Council authorized the submittal of five FY 2011-2012 CDBG funded projects. The term of expenditure is from July 1, 2011 to June 30, 2012. 1 The current JPA expires on September 30, 2014. 40 Page 2 of 2 The FY 2011-2012 CDBG Funds are currently allocated as follows: SA-12-31 SASCC Adult Day Care Program $28,348 2 SA-12-41 Saratoga Historical Foundation ADA Ramp $6,200 3 - Museum Storage Building SA-12-42 City of Saratoga ADA Public Counters and Signage $72,260 4 TOTAL $106,808 5 FISCAL IMPACTS: If the City signs the County/City CDBG Contract, then the City becomes eligible to receive the allocation of $106,808.00 in FY 2011-2012 CDBG funds. In addition, the City will have access to unexpended funds in the amount of $43,961.96 from prior fiscal years for eligible CDBG activities. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: If the City does not sign the County/City Contract, this would jeopardize the City’s receipt of FY 2011-2012 CDBG funds as well as carry-over CDBG funds. In addition, without the new CDBG funds, the City may have to fund previously approved CDBG activities with General Funds. ALTERNATIVE ACTION: Do not sign the County/City Contract FOLLOW UP ACTION: Forward three signed copies of the County/City contract to Santa Clara County. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS: 1. Resolution 2. FY 2011-2012 County/City Contract and Exhibits 2 Revised from$31,900 to reflect final estimated allocation 3 HUD will review if the project is an eligible activity – if not, funds will be transferred to SA12-42 4 Revised from $79,497 to reflect final estimated allocation 5 Revised from $117,597 to reflect final estimated allocation 41 ATTACHMENT A RESOLUTION NO. ________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING EXECUTION OF A CONTRACT WITH SANTA CLARA COUNTY FOR FY 2011-2012 COMMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City is participating as a member of the County of Santa Clara (County) Community Development Block Grant Program (CDBG) Joint Powers Agreement; and WHEREAS, the County has agreed to the use by the City, as a sub-recipient, of a portion of the County’s CDBG Entitlement for a housing and community development program to be operated within the County and which shall benefit low and very low income households; and WHEREAS, on March 16, 2011 the City Council of the City of Saratoga approved the expenditure of $106,808.00 in new CDBG funds for fiscal year 2011-2012; and WHEREAS, the City Council has approved the expenditure of $43,961.96 in carry-over CDBG funds from prior years. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby authorizes the City Manager to execute said CDBG County/City Contract in the total amount of $150,769.96 for fiscal year 2011-2012. PASSED AND ADOPTED this 5th day of October 2011, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: APPROVED: _______________________________________ Howard A. Miller, Mayor ATTEST: _____________________________________ Ann Sullivan, City Clerk 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: DEPARTMENT: Recreation & Facilities CITY MANAGER: Dave Anderson PREPARED BY: Michael Taylor DIRECTOR: Michael Taylor SUBJECT: Approval of Administrative Policy Governing Environmentally Preferable Purchasing and Use RECOMMENDED ACTION: Staff recommends the Council approve the Environmentally Preferable Purchasing and Use Policy and authorize the City Manager to sign. REPORT SUMMARY: Local and state governments form one of the largest consumers of goods and services. As such, these organizations have a significant opportunity to reduce their environmental impact and encourage sustainable markets by incorporating environmental considerations in purchasing practices. By incorporating environmental considerations in public purchasing, the City of Saratoga can reduce its burden on the local and global environment, remove unnecessary hazards from its operations, protect public health, reduce costs and liabilities, and help develop markets for environmentally responsible products and services. DISCUSSION: This Policy provides guidelines and recommendations on the purchase and use of goods and services that are environmentally preferable. By including environmental considerations in purchasing decisions, the City of Saratoga can encourage sustainable practices that improve public and employee health, conserve natural resources, reward environmentally responsible manufacturers, and minimize the City’s environmental impact. The comprehensive Policy covers such topics as source reduction, life cycle, toxics and pollution, forest conservation, and bio-based products as used for office supplies, equipment and fleet purchases and uses, parks and facilities, and streets. The Policy has been reviewed and accepted by City Department Heads and staff. Having an Environmentally Preferable Purchasing and Use Policy is a requirement of the Bay Area Green Business certification and staff will use the Policy, if adopted, in the application for certification renewal. 87 Page 2 of 2 FISCAL IMPACTS: Adopting the Policy will not incur any additional fiscal impact for the City as the guidelines and recommendations are already being followed. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: By not adopting the Policy, the City will not be eligible for Green Business certification. FOLLOW UP ACTION: As directed by Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Environmentally Preferable Purchasing and Use Policy 88 Attachment A 1 CITY OF SARATOGA, CALIFORNIA DRAFT Administrative Policy Prepared by: City Manager’s Office Effective Date: ______________________________________ Dave Anderson, City Manager SUBJECT: Environmentally Preferable Purchasing Policy I. Purpose This policy has been established to promote the purchase of goods and services that are environmentally preferable. By including environmental considerations in purchasing decisions, the City of Saratoga can encourage sustainable practices that improve public and employee health, conserve natural resources, reward environmentally responsible manufacturers, and minimize the City’s environmental impact. II. Definitions Bio-based: Products or substances that utilize agricultural crops or residues but do not include products made from forestry materials. Biodegradable: A product, material, or substance that has the ability to readily decompose in a reasonable period of time. Chlorine Free: Products processed without chlorine or chlorine derivatives. Chlorofluorocarbon (CFC): The family of compounds of chlorine, fluorine, and carbon. CFC’s contribute to the depletion of the stratospheric ozone layer, and have been used as an ingredient for refrigerants, solvents, and for blowing plastic-foam insulation and packaging. Dioxins and Furans: A group of chemical compounds that are classified as persistent, bio-accumulative, and toxic by the U.S. Environmental Protection Agency (U.S. EPA). 89 Attachment A 2 Electronic Product Environmental Assessment Tool (EPEAT): A consumer tool to help institutional purchasers in the public and private sectors evaluate, compare, and select desktop computers, notebooks, and monitors based on their environmental attributes. Energy Star: The U.S. EPA’s energy efficiency product labeling program. Environmentally Preferable: A product or service that has a lesser or reduced effect on human health and the environment when compared with competing products or services that perform the same purpose. Environmentally preferable products and services may include the following characteristics: - Durable, repairable, reusable, or recyclable - Minimal packaging, toxic content, or chemical hazard potential - Resource and energy efficient during the manufacture, production, distribution, use, and disposal phases of a product’s lifecycle - Use and disposal pose little or no environmental liability Green Building Principles: The incorporation of environmental, health, and waste prevention practices in building design, site-planning and preparation, materials acquisition, construction or remodeling, deconstruction, and waste disposal. Green Seal: An independent, non-profit environmental labeling organization. Green Seal standards for products and services meet the U.S. EPA’s criteria for third-party certifiers. The Green Seal is registered certification mark that may appear only on certified products. Postconsumer Recycled Material: Material which would normally be disposed of as a solid waste, having reached its intended end-use and completed its life cycle as a consumer item, and does not include manufacturing or converting wastes. Practicable: Goods or services that are compatible with local, state, and federal laws, without reducing safety, quality, or effectiveness, and where the product or service is available at a reasonable price in a reasonable period of time. Rapidly Renewable: Materials or substances that are not depleted when used and can be replenished in a short amount of time. Recyclable: Products or materials that can be reprocessed, remanufactured, or reused. 90 Attachment A 3 Recycled Content: The percentage of recovered material, including pre-consumer and post-consumer materials, in a product. III. Background Local and state governments form one of the largest consumers of goods and services. As such, these organizations have a significant opportunity to reduce their environmental impact and encourage sustainable markets by incorporating environmental considerations in purchasing practices. By incorporating environmental considerations in public purchasing, the City of Saratoga can reduce its burden on the local and global environment, remove unnecessary hazards from its operations, protect public health, reduce costs and liabilities, and help develop markets for environmentally responsible products and services. IV. Policy A. General Policy 1. The health and safety of workers and citizens is of utmost importance and takes precedence over the items in this policy. 2. Nothing contained in this policy will be construed as requiring a department or contractor to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. 3. Nothing contained in this policy will be construed as requiring the City, purchaser, or contractor to take any action that conflicts with local, state, or federal requirements. Source Reduction 1. The City will institute practices that reduce waste and result in the purchase of fewer products whenever practicable and cost effective, but without reducing safety or workplace quality. 2. Products that are durable, long lasting, reusable, or refillable are preferred whenever feasible. For example, the City will not use single- use water bottles when practicable. 3. Packaging that is reusable, recyclable, or compostable is preferred when practicable. 91 Attachment A 4 4. When practicable, the City will consolidate the number of shipments from a vendor to reduce the amount of shipping materials. 5. Vendors will be encouraged to eliminate packaging, use only the minimum amount necessary for product protection, and to take back and reuse pallets and other shipping/packaging materials. Lifecycle 1. When purchasing products or services, the City will consider short and long-term costs when comparing alternatives. This will include total costs expected while the product is owned by the City, such as acquisition, extended warranties, operation, supplies, maintenance, disposal, and anticipated lifetime compared to alternatives. Toxics & Pollution 1. Whenever possible, the City will reduce or eliminate use of products that contribute to the formation of dioxins and furans. These products include: a. Paper, paper products, and janitorial paper products that are bleached or processed with chlorine or chlorine derivative. b. Products containing polyvinyl chloride (PVC), like office binders, furniture and flooring. Forest Conservation 1. Whenever practicable, the City will procure wood products such as lumber and paper that originate from forests harvested in an environmentally sustainable manner. When possible, the City will give preference to wood products that are certified to be sustainably harvested by a comprehensive, performance-based certification system. The certification system will include independent third-party audits, with standards equivalent to, or stricter than, those of the Forest Stewardship Council certification. Bio-based Products 1. Paper, paper products, and construction products made from non- wood, plant-based contents such as sustainably grown agricultural crops and residues are encouraged whenever practicable. 92 Attachment A 5 2. Bio-based products that are biodegradable and compostable, such as bags, film, food and beverage containers, and cutlery, are encouraged whenever practicable. B. Office Supplies 1. The City will purchase copy and printer paper with recycled and/or postconsumer content, at a reasonable price and without sacrificing quality. 2. The City will purchase printers and copiers that are compatible with recycled content materials and supplies. 3. All documents will be printed and copied on both sides to reduce the use and purchase of paper, whenever practicable. C. Equipment & Fleet 1. The City will encourage vendors and suppliers to take back equipment for reuse or environmentally safe recycling when the City of Saratoga discards or replaces such equipment. 2. When practicable, equipment will be purchased with the most up-to-date energy efficiency functions. This includes, but is not limited to, high efficiency space heating systems and high efficiency space cooling equipment. 3. When practicable, the City will purchase products that have been certified by the U.S. EPA Energy Star Program. 4. When practicable, the City will purchase products and equipment with no lead or mercury. 5. When practicable, the City will purchase desktop computers, notebooks, and monitors that meet Electronic Product Environmental Assessment Tool (EPEAT) criteria designated as “required” as contained in the IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products. 93 Attachment A 6 6. When replacing vehicles, the City will consider less-polluting alternatives such as compressed natural gas, bio-based fuels, hybrids, electric batteries, and fuel cells. D. Facilities and Parks 1. When practicable, the City will replace inefficient interior and exterior lighting with energy-efficient equipment. 2. When practicable, the City will purchase water-saving products. This includes, but is not limited to, high-performance fixtures like toilets, low- flow faucets and aerators, and upgraded irrigation systems. 3. When practicable, facility construction and renovations undertaken by the City will follow green building design, construction, and operation principles. 4. Whenever possible, all landscape renovations, construction, and maintenance performed by the City, including workers and contractors providing landscaping services to the City, will employ Bay-Friendly landscaping or sustainable landscape management techniques for design, construction, and maintenance. This includes, but is not limited to, integrated pest management, grass-cycling, drip irrigation, composting, and procurement and use of mulch and compost that give preference to those produced from regionally generated plant debris and/or food waste programs. 5. To reduce waste, the City encourages selection of plants that are appropriate to the microclimate, can grow to their natural size in the space allotted to them, and perennials rather than annuals for color. 6. The City encourages use of native and drought-tolerant plants that require no or minimal watering once established. 7. When practicable, the City will limit the amount of impervious surfaces in the landscape. Hardscapes and landscape structures constructed of recycled content materials are preferred. Permeable substitutes, such as permeable concrete, asphalt, or pavers are encouraged for walkways, patios, and driveways. 94 Attachment A 7 8. To the extent practicable, the City will purchase, or require contractors to supply, industrial and institutional products that meet Green Seal certification standards or other similar third-party certification standards for environmental preferability and performance. 9. To the extent practicable, the City will purchase or require janitorial contractors to supply, vacuum cleaners that meet the requirements of Carpet and Rug Institute “Green Label Testing Program” or other similar third party programs that require vacuum cleaners to capture fine particulates and operate at an acceptable sound level. 10. The use of chlorofluorocarbon and halon-containing refrigerants, solvents, and other products will be phased out and new purchases will not contain them. 11. All surfactants and detergents will be readily biodegradable, and where practicable, will not contain phosphates. 12. When maintaining buildings and landscapes, the City will treat pest problems through prevention and physical, mechanical, and biological controls when practicable. 13. The City will use products with the lowest amount of volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde when purchasing materials such as paint, carpeting, adhesives, furniture, and casework. E. Streets 1. When practicable, the City will use recycled, reusable, or reground materials for asphalt concrete, aggregate base, or Portland cement concrete for road construction projects. 2. When practicable, the City will specify and purchase recycled content transportation products, including signs, cones, parking stops, delineators, and barricades. V. Implementation A. This policy will be implemented by an Environmentally Preferable Purchasing Team, comprised of staff members who administer or perform purchasing for their department/division. 95 Attachment A 8 B. Implementation of this policy will be phased in, based on available resources and City priorities. C. Vendors and contractors will be encouraged to comply with applicable sections of this policy for products and services provided to the City, where practicable. VI. Evaluation A. The Environmentally Preferable Purchasing Team will meet on an annual basis to evaluate the success of the policy implementation. B. The Team will accept and schedule special meetings to consider policy suggestions from employees. VII. References A. Alameda County Waste Management Authority and Source Reduction & Recycle Board, Stopwaste.org Environmentally Preferable Purchasing Model Policy B. National Association of Counties, Sample Purchasing Resolution on the Procurement of Environmentally Preferable Products C. Town of Portola Valley, Policy Concerning Environmentally Preferable Purchasing 96 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Rick Torres DIRECTOR: John Cherbone Street & Fleet Manager SUBJECT: Declaration of surplus vehicles and authorize their disposal RECOMMENDED ACTION: Move to declare the following vehicles as surplus and authorize their disposal • Vehicle # 100, 2002 Ford f-150 • Vehicle #93, 1996 Dodge Van 1500 • # E005, 1995 Kustom Signals Radar Trailer REPORT SUMMARY: At this time staff is proposing to surplus 2 vehicles and 1 piece of equipment. The two vehicles recommended for surplus are not used by City staff. Vehicle # 100 was assigned to the Building Department where a reduction in staff created the surplus and vehicle # 93 main function was to shuttle Commissioners to site visits, which it no longer does. The radar trail # E005 has been replaced by a new radar trailer because of its age and condition. Surplus Item Vehicle # Mileage Reason Method of disposal 1. 2002 Ford F-150 100 57500 Surplus Auction 2. 1996 Dodge Van 93 21200 Surplus/Age Auction 3. 1995 Kustom Signal E005 N/A Age/Condition Auction Radar Trailer FISCAL IMPACTS: The Amount of revenue from the auctioned vehicles is uncertain. Funds received from the auction of surplus vehicles are allocated into the Vehicle Replacement Fund for future replacements. 97 CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Vehicle will not be surplus and value will continue to diminish. ALTERNATIVE ACTION: None FOLLOW UP ACTION: Vehicles that are surplus will be sent to Auction ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: None 98 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Jonathan Wittwer, Asst. City Atty. DIRECTOR: Chris Riordan, AICP SUBJECT: Adopt Resolution for Application to LAFCO to amend City of Saratoga Urban Service Area Boundary RECOMMENDED ACTION: Adopt Resolution for Application to LAFCO to amend City of Saratoga Urban Service Area boundary (Attachment 1). REPORT SUMMARY: There are portions of the Garrod Trust lands proposed for annexation which are outside the City’s Urban Service Area. The City needs LAFCO approval to amend its Urban Service Area boundary to add those lands, even though all Garrod Trust lands are with the City’s Sphere of Influence. In light of nearly half of the 120-acre Garrod Trust lands already being inside the City boundary, and more than half being inside the City’s Urban Service Area boundary, the most reasonable approach is to request LAFCO approval to amend the City’s Urban Service Area Boundary to include the remaining area of 54.04 acres located at 22600 Mt. Eden Rd. (APNs 503-11- 006/08/09, 503-74-001/002/003/004). The property proposed to be added to the City’s USA boundary is shown on the map which is Attachment 2. Six of the seven parcels comprising the 54.04 acres proposed for inclusion inside the City’s Urban Service Area boundary are owned by the Garrod and Cooper Families (the “Garrod Trust”) as part of a larger site of 120 acres containing the Cooper-Garrod Winery and Garrod Farms Commercial Equestrian Center (the “Winery/Equestrian Facility” or the “Facility”) and the remaining parcel (APN 503-11-006) was formerly part of the Facility. The 120 acres on which the Facility is located is bisected by the City/County jurisdictional line, with 51 acres being located in the City and 68 acres being located in the unincorporated area of the County of Santa Clara. Some actual buildings are bisected by the City/County boundary line. LAFCO has established filing requirements applications to amend a City’s boundaries for an Urban Service Area (Attachment 3). The Community Development Department has completed a draft LAFCO Application to amend the Urban Service Area Boundary to include 54.04 acres of the Garrod Trust lands currently outside the City’s Urban Service Area Boundary (Attachment 4). Page 1 of 2 99 Page 2 of 2 The Application to LAFCO to Amend the City of Saratoga Urban Service Area Boundary is part of a proposed Garrod Trust annexation and is entitled to be given an exemption from CEQA because the lands are already developed and no physical change to the environment is proposed. FISCAL IMPACTS: Given that the subject site is already provided with some basic urban services and no expansion of those services is contemplated (or necessary) for the continued economic agricultural uses of the property, there are no foreseen fiscal impacts. All fees for the LAFCO application will be deposited by Garrod Trust. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The Garrod Trust Annexation will not be able to proceed as proposed. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: File Application to LAFCO to Amend City’s Urban Services Area Boundary. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. ATTACHMENTS: 1. Resolution for Application to LAFCO to Amend City of Saratoga Urban Service Area Boundary 2. Map showing area proposed to be added to Saratoga Urban Service Area Boundary 3. LAFCO Filing Requirements for Urban Service Area (USA) Amendments 4. Draft Application to LAFCO to Amend City of Saratoga Urban Service Area Boundary 5. Indemnification Agreement by Garrod Trust to City 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson Administrative Analyst II SUBJECT: Winter/Spring Issue of The Saratogan RECOMMENDED ACTION: Accept report and direct staff accordingly. BACKGROUND: The Saratogan is used as a tool to improve communications with residents and ensure the public has access to important information. The City has published a wide range of articles in past issues, ranging from public safety articles to water conservation tips to updates on City projects. Since the start of the 2010/11 budget, The Saratogan has been incorporated into the Saratoga Recreation Activity Guide to save the City money on mailing expenses. The fall issue of The Saratogan was mailed to residents in August 2011 and featured articles based on the theme “Acts of Preservation,” such as the nesting box project for native Saratoga birds, El Quito neighborhood tree planting, Saratoga Library General Obligation bond refunding, and sign ordinance update. The newsletter also included tips from the Traffic Safety Commission, an article welcoming County Fire Chief Ken Kehmna, a story on the City’s Government Finance Officers Association of the United States and Canada award for its 2010/11 budget and 2009/10 comprehensive annual financial report, a Saratogan readership drawing, personal emergency preparedness class information, and garbage and recycling essentials. Staff has started developing preliminary article topics for the fall issue of The Saratogan, which will be mailed to residents in late November 2011. The articles are centered on the theme, “Saratoga Outdoors”. Proposed primary and secondary articles are listed below. Primary Article Topics: - Joe’s Trail at Saratoga DeAnza - Corporation Yard Solar Project - Saratoga Wildlife Secondary Article Topics: - Tips from the Library Commission 185 Page 2 of 2 - Saratoga Trail Maps Online - Ravenwood Park Playground Improvements - Electric Vehicle Charging Stations - Holiday Safety Tips To ensure The Saratogan meets the expectations of the City Council, staff is seeking input for the winter/spring issue. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: Staff will move forward without Council input on the theme, article topics, or other aspects of the winter/spring issue of The Saratogan. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: The Saratogan 2011 fall issue 186 C I T Y o f S A RATO G A CALIF O R N I A1956 SaratoganThe Fall 2011 Acts of Preservation A number of native Saratoga bird species, such as the bluebird, tree swallow, and white breasted nuthatch, build their nests in hollows that develop in older trees when branches break off or woodpeckers drill holes. The populations of many of the cavity nesting birds that are native to this area have declined due to reductions in available nesting space. Consequently, the Santa Clara Valley Audubon Society has been helping to preserve nesting space for these local birds through its Cavity Nesters Recovery Program. Volunteers in the program place and monitor nesting boxes especially made for cavity nesting birds. This year, the City’s Parks and Recreation Commission joined forces with the Santa Clara Valley Audubon Society to support the efforts of the Cavity Nesters Recovery Program and help Saratoga’s cavity nesting birds find homes in the community. Together, the Parks and Recreation Commission and Santa Clara Valley Audubon Society placed nesting boxes in Saratoga parks and open spaces. The nesting boxes were used by a number of local cavity-nesting birds that may not have otherwise found nesting sites. The Parks and Recreation Commission hopes to expand the program for the 2012 nesting season. Those interested in installing and monitoring nest boxes, should contact the Santa Clara Valley Audubon Society at programs@scvas.org. To learn more about acts of preservation in Saratoga, read the article below on the El Quito Neighborhood tree planting and the articles about the City’s General Obligation Bond refunding and the sign ordinance on page two. Bluebird eggs in Fremont Older Open Space Preserve El Quito Neighborhood Tree Planting In March 2011, the El Quito neighborhood planted more than 100 trees. Over 150 volunteers and residents attended neighborhood-wide tree planting events to preserve the El Quito neighborhood’s urban forest and cultivate a greener community. With funding from the El Quito Lighting and Landscaping Assessment District, every homeowner in the district was offered 2 free 15-gallon street trees. The tree planting events were organized by the El Quito Neighborhood Association with support from the City of Saratoga and Our City Forest. El Quito Neighborhood Tree Planting187 City Saves Millions in Taxpayer Dollars In 2001, the City of Saratoga issued $15,000,000 of voter-approved General Obligation (GO) Bonds to improve, renovate, and expand the Saratoga Library. The GO Bonds are tax-exempt debt obligations repaid through property taxes collected in the City. The City administers the payments on the bond debt, but does not receive revenue or expend any City funds for this obligation. The 30 year GO Bonds were issued at competitive interest rates in 2001 (ranging between 5 - 6%); however, interest rates have dropped significantly since then. In late 2010, the City Council directed staff to begin the process of reissuing the City’s Bond to take advantage of historically low interest rates. In addition to low interest rates, the City’s AAA bond rating – the highest available – was expected to attract competitive rates. In June 2011, the refunding sale of the City of Saratoga’s General Obligation (GO) bonds was finalized. The lowest bid will save Saratoga property taxpayers approximately $2.67 million over the next 20 years. Sign Ordinance Update This spring, the City of Saratoga began the process to update the City’s sign regulations. The goal of the update is to preserve the character of the City and conform to the First Amendment of the U.S. Constitution. While sign regulations must be “content neutral”, the updated sign ordinance may affect sign size, design, placement, lighting, and materials. To ensure the updated sign regulations resonate with the community, the City has been encouraging the public to assist in drafting the new rules by providing input to the Community Development Department. In May, City staff conducted a survey to get a sense for how the community feels about signs that are currently regulated. Staff also met with Chamber of Commerce members to better understand the viewpoint of local business owners in regards to signage. Additionally, the City hosted a workshop in June and study session in July to provide the public with opportunities to learn about and weigh in on the sign ordinance update. Public hearings are scheduled for August and September for those interested in getting involved. More information can be found online at www.saratoga.ca.us or by contacting Cynthia McCormick at cmccormick@saratoga.ca.us. Samples of signs in Saratoga 188 City Receives Distinguished Financial Reporting and Budget Awards The Government Finance Officers Association of the United States and Canada (GFOA) awarded the City of Saratoga a Certificate of Achievement for Excellence for the City’s 2009/10 Comprehensive Annual Financial Report and the 2010/11 Operating and Capital Budget. This is the 17th consecutive year that GFOA has recognized Saratoga’s Comprehensive Annual Financial Report. These awards are the highest form of recognition in the area of governmental accounting and financial reporting; attaining these awards represents a significant accomplishment by a government and its management. Welcome County Fire Chief Ken Kehmna! In May 2011, the Santa Clara County Board of Supervisors announced the appointment of Ken Kehmna as Chief of the Santa Clara County Fire Department. Chief Kehmna began his career as a firefighter with the City of Campbell in 1987. In 1993, County Fire assumed responsibility for providing fire services to Campbell, bringing Chief Kehmna and his colleagues from Campbell into the Santa Clara County Fire Department. In 2007, Chief Kehmna was appointed as Deputy Chief of Operations and then became the Deputy Chief of Training in 2009. The Santa Clara County Fire Department is a California Fire Protection District serving Santa Clara County and the communities of Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, and Saratoga. County Fire functions as a regional emergency services delivery system, partnering with other local jurisdictions to provide a high level of service and to supplement the services of smaller communities. Fire Chief Ken Kehmna Tips from the Traffic Safety Commission The Traffic Safety Commission is a 7-member Commission that investigates, reviews, and analyzes traffic safety issues raised by the community and local public safety agencies. Part of the Commission’s mission is to help increase the safety of Saratoga’s streets by educating the public. Below are some tips from the Traffic Safety Commission to help you this fall. ••Share the Road with Bicyclists•• Drivers that enter the bicycle lane to pass other vehicles can be ticketed. Drivers commonly do this to pass vehicles that are waiting to make a left turn or to bypass stopped or slow moving traffic before making a right turn. Entering the bicycle lane to pass other vehicles obstructs bicycle traffic and can be dangerous. ••Walk or Bike to School•• The City frequently receives complaints about congestion around schools. Parents can help relieve congestion during school drop off and pick up hours by walking or biking with their children to and from school. Students walking home after school 189 To learn more about The Saratogan, make comments, or suggest story ideas, contact Crystal Morrow with the Saratoga City Manager’s Office at cmorrow@saratoga.ca.us or (408) 868-1275. You can also find The Saratogan online and sign up for email alerts at www.saratoga.ca.us/saratogan. C I T Y o f S ARATO G A CALIFO R N I A1956 Do You Read The Saratogan? If you read The Saratogan, let us know and you could win a $50 gift certificate from a Saratoga business of your choice! Just call (408) 868-1296, visit www.saratoga.ca.us/readership, or email saratogan@saratoga.ca.us by September 6, 2011 to let us know you read The Saratogan and you’ll be entered into a free drawing. The winner will be announced at the September 7, 2011 City Council meeting – you do not need to be present to win. Personal Emergency Preparedness Learn the basics of personal emergency preparedness this fall! The Santa Clara County Fire Department is offering free courses throughout the West Valley that will teach participants the basics of preparing for a disaster. Learn how to be on your own for several days after the next large emergency, build a disaster supply kit, treat life threatening conditions, prevent fires, use fire extinguishers, and deal with hazardous materials. For more information about personal emergency preparedness classes, including a schedule of upcoming sessions, call (408) 341-4422 or email stephanie.morrison@cnt.sccgov.org. Personal disaster supply kit Garbage & Recycling Essentials Need a refresher on the basics of waste management in Saratoga? Below are some tips to help you out. Garbage bins can be placed at the curbside after 12:00 p.m. on the day before your garbage collection • day. Bins must be removed from the curbside by 12:00 p.m. on the day after your garbage collection day.• At all other times, garbage, recycling, and yard waste containers may not be within public view. This • means containers may not be stored in the front or side yard and need to be fully screened from public view by a fence, wall, landscaping, or some other structure. California law prohibits a number of household items from being disposed of in the garbage, such as • batteries, electronic waste, fluorescent tubes, and thermostats. West Valley Collection & Recycling will accept many of these items at its drop off center. Call (408) 283-9250 for more information. Recycle plastic bags in your curbside recycling bin by bundling them together in a single plastic bag. Visit • www.westvalleyrecycles.com/serviceareas/ for more recycling tips. Reduce waste through backyard composting and turn your food waste into rich soil. For information or to • sign up for a composting workshop, visit www.reducewaste.org. 190