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Home My WebLink About10-19-2011 City Council MTG PKT1 SPECIAL MEETING – 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER – 6:00 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on October 13, 2011) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION – 6:00 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code Section 54957.6) A. Employee organizations: Saratoga Management Association, Saratoga Employees Association, and/or the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board Agency designated representatives: Deanna Mouser, Monica LaBossiere, Dave Anderson B. Unrepresented employee: City Manager Agency designated representatives: Catherine Engberg, Deanna Mouser AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL OCTOBER 19, 2011 2 ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted on October 13, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 13thday of October 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk Table of Contents Agenda 2 City Council Special Meeting Minutes – September 15, 2011 Staff Report 7 Minutes 8 City Council Regular Meeting Minutes – October 5, 2011 Staff Report 11 Minutes 12 Review of Accounts Payable Registers Check Register Report 10-19-2011 19 Check Register 10-6-2011 21 Update of City of Saratoga Risk Management Policy Update of City of Saratoga Risk Management Policy 25 Attachment A Resolution 2668 27 Attachment B - Resolution 06-015, Policy Concerning Risk Management 29 Attachment C - Proposed Risk Management Policy 32 Saratoga Monte Sereno Community Foundation Donation for Wildwood Cinema Movie Night Staff Report 34 Attachment A: Budget Adjustment Resolution 36 Motor Vehicle (MV) Resolution Restricting Parking on Ravenwood Drive Staff Report 37 1. Map 39 2. Memo from Fehr & Peers 40 3. MV Resolution 42 Approval of Village Façade Improvement Program Budget Adjustment Staff Report 43 Attachment A: Village Facade Improvement Full Program Description 46 Attachment B: Village Facade Improvement Full Program Application 50 Attachment C: Proposed Budget Adjustment Resolution 52 Reimbursement for Historic Compliance Review and Building Permit application fees for the Saratoga Historical Foundation to remodel an existing storage shed into a historic school house Staff Report - Saratoga Historical Foundation 53 Att. 1 - Historic Themed School House 55 City of Saratoga Street Rehabilitation Program RSTPL- 5332(016) – Award of Construction Contract. Staff Report 56 Bid Summary 58 1 WEDNESDAY, OCTOBER 19, 2011 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on October 13, 2011) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None AGENDA REGULAR MEETING SARATOGA CITY COUNCIL 2 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Special Meeting Minutes – September 15, 2011 Recommended action: Approve minutes. 2. City Council Regular Meeting Minutes – October 5, 2011 Recommended action: Approve minutes. 3. Review of Accounts Payable Registers Recommended action: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: October 6, 2011 4. Update of City of Saratoga Risk Management Policy Recommended action: Staff recommends the Council approve the update to the City of Saratoga Risk Management Policy. 5. Saratoga Monte Sereno Community Foundation Donation for Wildwood Cinema Movie Night Recommended action: Accept donation from the Saratoga Monte Sereno Community Foundation and approve the attached budget adjustment resolution. 6. Motor Vehicle (MV) Resolution Restricting Parking on Ravenwood Drive Recommended action: Move to adopt MV Resolution restricting parking on a portion of Ravenwood Drive PUBLIC HEARINGS None OLD BUSINESS 7. Approval of Village Façade Improvement Program Budget Adjustment Recommended action: Accept report and approve a budget adjustment and recommendation for future funding review for the Village Façade Improvement Program. 3 NEW BUSINESS 8. Reimbursement for Historic Compliance Review and Building Permit application fees for the Saratoga Historical Foundation to remodel an existing storage shed into a historic school house Recommended action: Consider the reimbursement of Historic Compliance Review and Building Permit application fees for the Saratoga Historical Foundation (SHF) to remodel an existing storage shed into a historic themed one-room school house. 9. City of Saratoga Street Rehabilitation Program RSTPL-5332(016) – Award of Construction Contract. Recommended action: 1. Move to declare C.F. Archibald Paving, Inc. of Redwood City to be the lowest responsible bidder on the project. 2. Move to award a construction contract to C.F. Archibald Paving, Inc. in the amount of $1,020,589.70 3. Move to authorize staff to execute change orders to the contract up to $100,000. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller City School Ad-Hoc Council Finance Committee Hakone Foundation Executive Committee Santa Clara County Cities Association SCC Cities Association Selection Committee Valley Transportation Authority PAC West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association Vice Mayor Chuck Page City School AdHoc Council Finance Committee Hakone Foundation Board Let’s Move City Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission Saratoga Ministerial Association TEA AdHoc West Valley Sanitation District Councilmember Jill Hunter Historical Foundation KSAR Community Access TV Board SASCC Tree AdHoc Village AdHoc West Valley Flood Control & Watershed Advisory Committee 4 Councilmember Emily Lo Association of Bay Area Government Carlson House Restoration AdHoc Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Library Joint Powers Association Sister City Liaison Village AdHoc Councilmember Manny Cappello Carlson House Restoration AdHoc Chamber of Commerce County HCD Policy Committee Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Let’s Move City Mayor/Vice Mayor Oath of Office Santa Clara County Emergency Council TEA AdHoc Tree AdHoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on October 13, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 13th day of October 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk 5 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association 11/16 Regular Meeting – Joint meeting with Assemblymember Jim Beall, Jr. 12/6 Council Reorganization 12/7 Regular Meeting -- Joint meeting with Heritage Preservation Commission and Historical Foundation 12/21 Regular Meeting –no joint meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011 6 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Special Meeting Minutes – September 15, 2011 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the September 15, 2011, City Council Special Meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Minutes from the September 15, 2011, City Council Special Meeting. 7 1 MINUTES CITY COUNCIL SPECIAL MEETING SEPTEMBER 15, 2011 Mayor Miller called the Special Meeting to order at 9:00AM. PRESENT: Councilmembers: Manny Cappello, Emily Lo, Jill Hunter, Vice Mayor Chuck Page, Mayor Howard Miller ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Jonathan Wittwer, Assistant City Attorney Ann Sullivan, Acting City Clerk Chris Riordan, Interim Community Development Director John Cherbone, Public Works Director REPORT OF CITY CLERK ON NOTICING OF SPECIAL MEETING AGENDA FOR SEPTEMBER 15, 2011 Ann Sullivan, City Clerk, confirmed that pursuant to Government Code Section 54956, the agenda for the Special Meeting of September 15, 2011, was properly given on or before 9:00 a.m. September 14, 2011, as follows: by delivering written notice to each member of the City Council and to each local newspaper of general circulation and radio or television station requesting notice in writing. The notice was delivered personally or by any other means and was received at least 24 hours before the time of the meeting as specified in the notice. The call of the meeting and the notice specified the time and place of the Special Meeting and the business to be transacted or discussed. COMMUNICATIONS FROM COMMISSIONS & PUBLIC There were no communications from any Commission or member of the public. NEW BUSINESS 1. DISCUSSION OF PROPOSED GARROD ANNEXATION Assistant City Attorney Jonathan Wittwer presented the staff report. Attorney Wittwer noted there are portions of the Garrod Trust lands proposed for annexation which are outside the City’s Urban Service Area (USA). In addition, the City needs Local Agency Formation Commission (LAFCO) approval to amend its USA to add those lands, even though all Garrod Trust Lands are with the City’s Sphere of Influence. Garrod Trust lands are part of what LAFCO identifies as “Unincorporated Island #STG01” within Saratoga’s USA. Staff is seeking direction from the Council. 8 2 Chris Riordan, Interim Community Development Director, provided additional information regarding the various areas of the Garrod property. John Cherbone, Public Works Director, provided additional information. City Manager Dave Anderson added that the application cost to amend the City’s USA is approximately $11,000 plus additional fees, which would total approximately $25,000 and that Garrod Trust would be required to pay these costs. Mayor Miller invited public comment. Gerry DeYoung, Planning Consultant for Garrod Trust, complimented staff for their efforts in this annexation process. He also noted there is a dividing line between the issue of the Urban Service Boundary change and the annexations. The City has already made the determination that it wishes to annex the Garrod Trust property. The Garrod Urban Service Area Boundary amendment should not become a pawn in the greater discussion of other annexations desired by LAFCO and the conflict that sometimes occurs between the County and Cities. LAFCO Staff believes they are following LAFCO policy and we have had no opportunity to discuss this with the LAFCO Commissioners to ensure that they concur with that position. Garrod Trust is interested in seeing this annexation move forward and asks that the City Council continue to work with Garrod Trust on the application for the Urban Service Area Boundary amendment. Jan Garrod, General Manager of Garrod Trust, noted he would like to move forward with the annexation project. Doris Cooper stated it was never their intention to encumber the City or the neighborhood around the Garrod Trust lands. All Garrod Trust has wanted is to operate under one umbrella and to try to streamline operations. No one else requested to speak. Mayor Miller closed the public comment period at this time. Mayor Miller noted that the Council had previously agreed that this is about the annexation of the Garrod Trust property, a major portion of which is already in Saratoga, not about acreage that is in Cupertino, and that we want to move forward with annexing the part that is in the unincorporated area of the County. The City is righting an injustice that was done almost 60 years ago; and is preserving part of our hillside, which is a core value of our City. The City should solve this one injustice. The City can look at the other issues and let LAFCO know that the City will look at annexing three other areas in the “unincorporated island” areas identified by LAFCO. Assistant City Attorney Wittwer informed the City Council that the City cannot take the final step on the annexation of the Garrod Trust property outside the City until the City has amended its Urban Service Area Boundary. Subject to Council approval, at the October 5, 2011 Council meeting Staff will bring before the Council an application, in resolution form, for Council to approve applying to LAFCO to expand the City’s Urban Service Area to include that one portion 9 3 of Garrod Trust properties that is not in the Urban Service Area. If the Council approves making this application at the October 5, 2011 meeting, Staff will have the application submitted to LAFCO by October 12, 2011 and LAFCO will have the application on its December agenda. City Attorney Taylor stated that once the Urban Service Area Boundary change has been approved by LAFCO the City will have the authority to approve the annexation on its own and won’t have to return to LAFCO to move forward with the Garrod Trust property annexation. COUNCIL DIRECTION TO STAFF: The City Council directed Staff to move forward with the Urban Service Area Boundary amendment application to LAFCO to be placed on the City Council Agenda for October 5, 2010. Mayor Miller noted that it is incumbent on the City to get a LAFCO application completed and that the City should inform LAFCO that the City is in the process of analyzing those “unincorporated island” areas identified by LAFCO in its May 2, 2011 letter that are independent of this Urban Service Area Boundary amendment application related to the Garrod Trust lands. There being no additional business Mayor Miller adjourned the Special Meeting at 10:10 a.m. Respectfully submitted, Ann Sullivan City Clerk 10 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Regular Meeting Minutes – October 5, 2011 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the October 5, 2011, City Council Regular Meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Minutes from the October 5, 2011, City Council Regular Meeting. 11 MINUTES SARATOGA REGULAR CITY COUNCIL MEETING OCTOBER 5, 2011 The City Council met in Closed Session at 5:00 p.m. in the Administrative Conference Room. ANNOUNCEMENT OF CLOSED SESSION Conference with Labor Negotiators – (Government Code Section 54957.6) A. Employee Organizations: Saratoga Management Association, Saratoga Employees Association, and/or the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board. Agency Designated Representatives: Deanna Mouser, Monica LaBossiere, Dave Anderson B. Unrepresented Employee: City Manager Agency Designated Representatives: Richard Taylor, Deanna Mouser Conference with Legal Counsel – (Government Code Section 54956.9(b)) Anticipated Litigation – Significant Exposure to Litigation (1 case) The City Council held a Joint Meeting in the Administrative Conference Room with members of the Saratoga Traffic Commission. Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Council Members Manny Cappello, Emily Lo, Jill Hunter, Vice Mayor Chuck Page, and Mayor Howard Miller ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk John Cherbone, Public Works Director Michael Taylor, Recreation and Facilities Director Chris Riordan, Interim Community Development Director Crystal Morrow, Administrative Analyst II REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda for the meeting of October 5, 2011 was properly posted on September 29, 2011. 12 2 MAYOR’S REPORT ON CLOSED SESSION Mayor Miller noted there was nothing to report from Closed Session and added Council would adjourn to the Administrative Conference Room after the Regular Meeting to continue discussion of Closed Session items. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Corrinne Vita, Chair of the Traffic Safety Commission, provided a brief report on the Joint Meeting held with the Council prior to the Regular Meeting. She noted several traffic concerns the Commission has addressed over the past year including: crosswalk safety issues; discussion to narrow down the crosswalk at Fruitvale & Allendale Avenues and restriping this area for pedestrian safety; and the scheduled removal of the crosswalk at Prospect Avenue & Titus Avenue. COUNCIL DIRECTION TO STAFF None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Faye Rachford addressed the Council regarding “Energy Upgrade California”, a statewide program aimed at helping people make informed decisions about reducing their energy consumption and how to be more energy-efficient. She noted there will be a free Homeowners Energy Savings and Rebates Workshop from 7:00 p.m. to 8:30 p.m. on Thursday, October 20th at the Joan Pisani Community Center. She added this is a federal/state local utility program designed to help home owners understand the many steps they can take to reduce their energy consumption. Ernie Kraule addressed the Council as a representative of the Saratoga Historical Museum Board. He asked the Council to consider waiving the building fees associated with converting a storage building located at the Saratoga Historical Park Museum site into an 1890 school house. He added the building is owned by the City. COUNCIL DIRECTION TO STAFF Council Member Hunter asked to agendize the request to waive the fees associated with the conversion of the storage building at the Saratoga Historical Museum site. The request was seconded by Vice Mayor Page. ANNOUNCEMENTS Vice Mayor Page noted that the Valley Transportation Authority has scheduled a public meeting on October 19, 2011, to discuss the SR 85 Express Lanes Project. The meeting will be held in the Senior Center from 4:00 p.m. to 7:00 p.m. In addition, he noted that Redwood Middle School would be hosting the Saratoga Dandia Dance on Friday, October 7, 2011. Council Member Hunter announced the Witchy Walk-A-Bout event on October 28, 2011, from 1:00 p.m. to 4:00 p.m. in the Village. 13 3 Mayor Miller announced that there are many activities, including free workshops, available in the Saratoga Recreation Activity Guide. In addition, he noted that he, along with Council Member Lo, attended the Santa Clara County Board of Supervisors meeting on October 27th and the Board did vote to fund their portion of the Quarry property that the City recently purchased. He added the acquisition of this property will enable the City to begin the process for creating The Saratoga to the Sea Trail; a trail starting at Hakone Gardens and ending at Waddell Beach. He noted the Santa Clara County Board of Supervisors and the Mid Peninsula Open Space District assisted the City of Saratoga in the acquisition of this property – a total of 64 acres. CEREMONIAL ITEMS 1. APPOINTMENT OF TWO P ARKS AND RECREATION COMMISSIONERS AND OATHS OF OFFICE STAFF RECOMMENDATION: Adopt the attached resolution appointing two (2) members to the Parks and Recreation Commission and direct the City Clerk to administer the Oaths of Office. RESOLUTION NO: 11 – 064 PAGE/HUNTER MOVED TO ADOPT THE RESOLUTION APPOINTING TWO (2) MEMBERS TO THE PARKS AND RECREATION COMMISSION AND DIRECTED THE CITY CLERK TO ADMINISTER THE OATHS OF OFFICE. MOTION PASSED 5-0-0. City Clerk Ann Sullivan administered the Oath of Office to newly appointed commissioner Terence Ward. Newly appointed commissioner, Christine Zak, was unable to attend this meeting. 2. COMMENDATION HONORING THE ECHO SHOP STAFF RECOMMENDATION: Read and present commendation. Mayor Miller invited representatives of the Echo Shop up on the Dais. He asked Council Member Hunter to join him for the presentation of the commendation. SPECIAL PRESENTATIONS None CONSENT CALENDAR 3. CITY COUNCIL REGULAR MEETING MINUTES – SEPTEMBER 21, 2011 14 4 STAFF RECOMMENDATION: Approve minutes. PAGE/HUNTER MOVED TO APPROVE THE REGULAR MEETING MINUTES – SEPTEMBER 21, 2011. MOTION PASSED 5-0-0. 4. REVIEW OF ACCOUNTS P AYABLE REGISTERS STAFF RECOMMENDATION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: September 26, 2011 September 28, 2011 PAGE/HUNTER MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: SEPTEMBER 26, 2011 AND SEPTEMBER 28, 2011. MOTION PASSED 5-0-0. 5. TREASURER’S REPORT FOR THE MONTH ENDED AUGUST 31, 2011 STAFF RECOMMENDATION: Review and accept the Treasurer’s Report for the month ended August 31, 2011. PAGE/HUNTER MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED AUGUST 31, 2011. MOTION PASSED 5-0-0. 6. FY 2011 – 2012 CDBG COUNTY/CIT Y CONTRACT STAFF RECOMMENDATION: Adopt a Resolution authorizing the City Manager to execute a $150,769.96 contract with Santa Clara County for the FY 2011-2012 CDBG Program. RESOLUTION NO: 11 - 065 PAGE/HUNTER MOVED TO ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A $150,769.96 CONTRACT WITH SANTA CLARA COUNTY FOR THE FY 2011-2012 CDBG PROGRAM. MOTION PASSED 5-0-0. 7. ADMINISTRATIVE POLIC Y GOVERNING ENVIRONM ENTALLY PREFERABLE PURCHASING AND USE STAFF RECOMMENDATION: Approve Administrative Policy Governing Environmentally Preferable Purchasing and Use. 15 5 PAGE/HUNTER MOVED TO APPROVE ADMINISTRATIVE POLICY GOVERNING ENVIRONMENTALLY PREFERABLE PURCHASING AND USE. MOTION PASSED 5-0-0. 8. DECLARATION OF SURPLUS VEHICLES AND AUTHORIZE THEIR DISPOSAL STAFF RECOMMENDATION: Move to declare the following vehicles as surplus and authorize their disposal: • Vehicle # 100, 2002 Ford F-150 • Vehicle #93, 1996 Dodge Van 1500 • # E005, 1995 Kustom Signals Radar Trailer Council Member Cappello removed this item for clarification. Public Works Director John Cherbone was present to answer questions asked by Council Members. CAPPELLO/PAGE MOVED TO DECLARE THE FOLLOWING VEHICLES AS SURPLUS AND AUTHORIZE THEIR DISPOSAL: VEHICLE # 100, 2002 FORD F-150; VEHICLE #93, 1996 DODGE VAN 1500; AND # E005, 1995 KUSTOM SIGNALS RADAR TRAILER. MOTION PASSED 5-0-0. PUBLIC HEARINGS None OLD BUSINESS 9. APPLICATION TO LAFCO TO AMEND CITY OF SARATOG A URBAN SERVICE AREA BOUNDAR Y STAFF RECOMMENDATION: Adopt Resolution for Application to LAFCO to amend City of Saratoga Urban Service Area Boundary. City Attorney Richard Taylor presented the staff report. Peggy O’Laughlin, legal counsel for Garrod Trust, addressed the Council and spoke in support of the application to LAFCO to amend City of Saratoga Urban Service Area Boundary. RESOLUTION NO: 11 – 066 PAGE/HUNTER MOVED TO ADOPT RESOLUTION FOR APPLICATION TO LAFCO TO AMEND CITY OF SARATOGA URBAN SERVICE AREA BOUNDARY. MOTION PASSED 5-0-0. 10. WINTER/SPRING ISSUE OF THE SARATOGAN 16 6 STAFF RECOMMENDATION: Accept report and direct staff accordingly. Administrative Analyst II Crystal Morrow presented the staff report. Ms. Morrow asked Council to provide input regarding articles they would like to see in the winter/spring issue. Council Members provided the following suggestions for articles that could be included in the winter/spring issue of The Saratogan or in future issues: o Saratogan Readership Drawing o Alert SCC program and how to sign up for Alert SCC notifications o A replacement of the “Ask Jana” column with “Ask Staff” or “Ask Kate” etc. o The appointment of the Community Development Director o Article introducing members of the different City commissions accompanied by a photograph o Use of more pictures and graphics to communicate messages o “Healthy Saratoga” as a theme for a future issue, including articles on what the City has implemented to promote a healthy city and what individuals can do to live a healthy life style At this time Mayor Miller invited the high school and college students that were in the audience for government class assignments up on stage. NEW BUSINESS None ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller – reported: West Valley Mayors and Managers Association – met and the members appointed Los Gatos Council Member Joe Pirzynski to serve on the Valley Transportation Authority Board as the West Valley Mayor and Managers Association representative. He will serve a two-year term. Vice Mayor Chuck Page – no updates to report. Councilmember Jill Hunter – reported: Historical Foundation – she attended a BBQ hosted by the Foundation at Saratoga Springs, and noted Vice Mayor Page did a magnificent job as the auctioneer. SASCC – has partnered with local restaurants to provide lunches to its Wednesday lunch program for seniors. The cost for the Wednesday lunch will be increasing from $6 to $8. The Senior Center still has concerns regarding their financial status and they are planning a fund raiser event with Summerwinds Nursery in early December. Village AdHoc – noted there would be a public meeting on October 24th to discuss parking signage at Blaney Plaza and kiosk signs in the Village. 17 7 Councilmember Emily Lo – reported: Highway 9 AdHoc – there will be a public meeting on October 24th at Monte Sereno City Hall regarding the status of the proposed Highway 9 pedestrian improvement project within Saratoga, Monte Sereno, and Los Gatos. Village AdHoc – there will be a meeting open to the public on October 26th regarding improvements to Blaney Plaza parking. Carlson House Restoration AdHoc – noted that it would be up to the West Valley Board of Trustees to make the final decision regarding the future of the Carlson House. Councilmember Manny Cappello – reported: Carlson House Restoration AdHoc – met and the Adhoc members concurred to end the project. He noted a citizen expressed an interest in moving the house to private property, adding that it would be up to the citizen/s to work out the necessary details if they decide to move forward with that idea. CITY COUNCIL ITEMS Vice Mayor Page requested to Agendize the continuation of the Façade Program for Council discussion. Council Member Cappello seconded the request. Council Member Hunter inquired about restoring some of the wooden benches in the Village. City Manager Dave Anderson noted the wooden benches in the Village will be restored or replaced during the next phase of the Village Beautification Program. CITY MANAGER’S REPORT City Manager Dave Anderson noted he had nothing to report. City Attorney Richard Taylor noted that this would be his last Saratoga Council meeting for the remainder of year as he will be going on a sabbatical leave. Attorney Taylor introduced his assistant, Catherine Engberg, noting she will be the Acting City Attorney during his absence. ADJOURNMENT At 8:28 p.m. Mayor Miller announced the Council would adjourn to the Administrative Conference room to continue discussion of Closed Session items and the Closed Session Report would be done at that location. Respectfully submitted, Ann Sullivan, CMC City Clerk 18 Dave Anderson Mary Furey Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 10/06/11 118725 118764 40 525,791.01 10/06/11 09/26/11 118724 Date Check No. Issued to Dept.Amount 10/06/11 118738 PW 37,839.60 10/06/11 118751 PS 341,130.33 10/06/11 118755 PW 40,068.47 10/06/11 118764 PW 29,515.98 The following are Accounts Payable checks that were voided: AP Date Check No.Amount None Sheriff Services Misc Parks/OS/Medians/L&L Clean Water Program Description WV Sanitation Duran & Venebles CIP - Streets 4th Street / Wildwood The following is a list of Accounts Payable checks issued for more than $20,000: Fund Purpose SCC Office of the Sheriff General SARATOGA CITY COUNCIL MEETING DATE:October 19, 2011 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: General PREPARED BY: San Jose Water Ending Check No. DEPT. DIRECTOR: Prior Check Register Accounts Payable Checks Released October 6, 2011 Total Checks AmountType of Checks Date Starting Check No. Issued to 19 Fund #10/06/11 Total 111 General 457,623.61 457,623.61 231 Village Lighting - 232 Azule Lighting - 241 Arroyo de Saratoga Landscape 93.13 93.13 242 Bonnet Way Landscape - 243 Carnelian Glen - 244 Cunningham/Glasgow Landscape - 245 Fredericksburg Landscape - 246 Greenbriar Landscape - 247 Kerwin Ranch Landscape 311.00 311.00 248 Leutar Court Landscape - 249 Manor Drive Landscape 71.81 71.81 251 McCartysville Landscape 180.00 180.00 252 Prides Crossing Landscape - 253 Saratoga Legends Landscape 720.26 720.26 254 Sunland Park Landscape 203.00 203.00 255 Tricia Woods Landscape - 271 Beauchamps Landscape 291.66 291.66 272 Bellgrove Landscape 1,854.01 1,854.01 273 Gateway Landscape - 274 Horseshoe Landscape/Lighting 428.08 428.08 275 Quito Lighting 203.00 203.00 276 Tollgate LLD 77.41 77.41 277 Village Commercial Landscape 1,154.12 1,154.12 311 Library Bond Debt Service - 411 CIP Street Projects 42,960.49 42,960.49 412 CIP Park & Trail Projects - 413 CIP Facility Projects 7,805.00 7,805.00 414 CIP Admin Projects - 421 Tree Fund - 431 Grant Fund - CIP Streets - 432 Grant Fund - Parks & Trails - 481 Gas Tax Fund - 611 Liability/Risk Mgt - 612 Workers' Comp - 621 Office Support Services Fund - 622 Information Technology 182.92 182.92 623 Vehicle & Equipment Maint - 624 Building Maintenance 1,600.96 1,600.96 631 - 632 10,030.55 10,030.55 525,791.01 - - - - 525,791.01 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. TOTAL Fund Description Vehicle & Equipment Replacement IT Equipment Replacement Cash reductions by fund: 20 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 1 0 / 0 6 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 0 0 : 0 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 1 0 0 6 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 4 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 7 2 5 1 0 / 0 6 / 1 1 1 0 0 1 A . S . E . C O N S U L T I N G E N G I N E 4 1 1 9 1 2 1 - 0 0 1 D E S I G N / 3 R D A N D O A K S T 0 . 0 0 2 , 5 0 0 . 0 0 11 1 1 1 1 1 8 7 2 6 1 0 / 0 6 / 1 1 9 9 1 C O M C A S T 6 2 2 3 2 0 1 M T H L Y S R V 0 9 / 1 9 - 1 0 / 1 8 0 . 0 0 1 3 . 3 7 11 1 1 1 1 1 8 7 2 7 1 0 / 0 6 / 1 1 6 5 9 A D V A N T A G E O F F I C E S O L U T I O 1 1 1 4 1 0 1 R E C O N F I G W O R K S T A T I O N 0 . 0 0 7 4 9 . 5 3 11 1 1 1 1 1 8 7 2 8 1 0 / 0 6 / 1 1 9 5 3 A R C 4 1 1 9 1 1 1 - 0 0 1 R O A D R E H A B P R O G R A M 0 . 0 0 2 , 6 2 0 . 8 9 11 1 1 1 1 1 8 7 2 9 1 0 / 0 6 / 1 1 6 0 7 B U D G E T F L O O R I N G 6 2 4 6 2 0 2 F L O O R R P R / C O M C E N T E R 0 . 0 0 6 2 0 . 0 0 11 1 1 1 1 1 8 7 3 0 1 0 / 0 6 / 1 1 8 2 5 C A N D A C E T R O Y 1 1 1 6 1 0 1 I N S T R U C T O R - P A I N T I N G 0 . 0 0 3 8 6 . 1 0 11 1 1 1 1 1 8 7 3 1 1 0 / 0 6 / 1 1 5 0 0 C A R O N W H I T A C R E 1 1 1 6 1 0 1 R E F U N D - A C T I V I T Y 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 8 7 3 2 1 0 / 0 6 / 1 1 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 6 0 4 . 9 4 11 1 1 1 1 1 8 7 3 2 1 0 / 0 6 / 1 1 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 7 2 . 8 4 11 1 1 1 1 1 8 7 3 2 1 0 / 0 6 / 1 1 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 2 5 9 . 2 6 11 1 1 1 1 1 8 7 3 2 1 0 / 0 6 / 1 1 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 3 5 . 7 2 11 1 1 1 1 1 8 7 3 2 1 0 / 0 6 / 1 1 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 7 2 . 8 4 11 1 1 1 1 1 8 7 3 2 1 0 / 0 6 / 1 1 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 7 2 . 8 4 TO T A L C H E C K 0 . 0 0 1 , 5 1 8 . 4 4 11 1 1 1 1 1 8 7 3 3 1 0 / 0 6 / 1 1 5 0 0 C L A U D I A B A R R I G A N 1 1 1 R E F U N D - F A C I L I T Y 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 8 7 3 4 1 0 / 0 6 / 1 1 2 3 5 C O M C A S T 6 2 2 3 2 0 1 M T H L Y S R V 0 9 / 2 6 - 1 0 / 2 5 0 . 0 0 1 0 9 . 7 0 11 1 1 1 1 1 8 7 3 5 1 0 / 0 6 / 1 1 9 0 9 C O M P U C O M S Y S T E M S I N C 6 3 2 3 2 0 2 R E P L A C E M E N T S E R V E R S 0 . 0 0 8 3 6 . 6 9 11 1 1 1 1 1 8 7 3 5 1 0 / 0 6 / 1 1 9 0 9 C O M P U C O M S Y S T E M S I N C 6 3 2 3 2 0 2 W I N D O W S S E R V E R 2 0 0 8 0 . 0 0 8 4 4 . 5 6 11 1 1 1 1 1 8 7 3 5 1 0 / 0 6 / 1 1 9 0 9 C O M P U C O M S Y S T E M S I N C 6 3 2 3 2 0 2 S Q L S E R V E R 2 0 0 8 R 2 S T A 0 . 0 0 8 , 3 4 9 . 3 0 TO T A L C H E C K 0 . 0 0 1 0 , 0 3 0 . 5 5 11 1 1 1 1 1 8 7 3 6 1 0 / 0 6 / 1 1 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 5 1 0 2 G E O S R V S 5 1 3 1 0 . 0 0 1 , 4 9 5 . 0 0 11 1 1 1 1 1 8 7 3 6 1 0 / 0 6 / 1 1 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V G E O 1 1 - 0 0 0 1 0 . 0 0 5 3 6 . 2 5 11 1 1 1 1 1 8 7 3 6 1 0 / 0 6 / 1 1 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V S 0 2 9 4 0 . 0 0 9 4 8 . 7 5 11 1 1 1 1 1 8 7 3 6 1 0 / 0 6 / 1 1 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S R V G E O 1 1 - 0 0 0 7 0 . 0 0 1 , 2 0 3 . 7 5 TO T A L C H E C K 0 . 0 0 4 , 1 8 3 . 7 5 11 1 1 1 1 1 8 7 3 7 1 0 / 0 6 / 1 1 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 2 1 6 . 8 4 11 1 1 1 1 1 8 7 3 7 1 0 / 0 6 / 1 1 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 4 8 6 . 7 2 11 1 1 1 1 1 8 7 3 7 1 0 / 0 6 / 1 1 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 4 3 3 . 6 8 11 1 1 1 1 1 8 7 3 7 1 0 / 0 6 / 1 1 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 9 5 4 . 7 2 11 1 1 1 1 1 8 7 3 7 1 0 / 0 6 / 1 1 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 6 3 6 . 4 8 TO T A L C H E C K 0 . 0 0 2 , 7 2 8 . 4 4 11 1 1 1 1 1 8 7 3 8 1 0 / 0 6 / 1 1 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 R E T E N T I O N H E L D P O # 0 4 4 0 . 0 0 - 1 , 7 5 4 . 4 0 11 1 1 1 1 1 8 7 3 8 1 0 / 0 6 / 1 1 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 R E T E N T I O N H E L D P O # 0 4 2 0 . 0 0 - 2 , 4 5 0 . 0 0 11 1 1 1 1 1 8 7 3 8 1 0 / 0 6 / 1 1 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 9 1 2 1 - 0 0 1 A S P H A L T R P R / W I L D W O O D 0 . 0 0 2 4 , 5 0 0 . 0 0 11 1 1 1 1 1 8 7 3 8 1 0 / 0 6 / 1 1 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 9 1 2 1 - 0 0 1 4 T H S T R E E T R E T A I N I N G W 0 . 0 0 1 7 , 5 4 4 . 0 0 TO T A L C H E C K 0 . 0 0 3 7 , 8 3 9 . 6 0 11 1 1 1 1 1 8 7 3 9 1 0 / 0 6 / 1 1 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 2 6 1 . 9 5 11 1 1 1 1 1 8 7 3 9 1 0 / 0 6 / 1 1 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 2 1 8 . 3 0 21 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 1 0 / 0 6 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 0 0 : 0 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 1 0 0 6 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 4 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 7 3 9 1 0 / 0 6 / 1 1 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T U C T O R - G Y M 0 . 0 0 1 7 4 . 6 4 11 1 1 1 1 1 8 7 3 9 1 0 / 0 6 / 1 1 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 9 8 . 8 7 11 1 1 1 1 1 8 7 3 9 1 0 / 0 6 / 1 1 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 4 8 0 . 2 5 11 1 1 1 1 1 8 7 3 9 1 0 / 0 6 / 1 1 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 3 9 5 . 4 7 11 1 1 1 1 1 8 7 3 9 1 0 / 0 6 / 1 1 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 8 7 . 3 2 TO T A L C H E C K 0 . 0 0 1 , 7 1 6 . 8 0 11 1 1 1 1 1 8 7 4 0 1 0 / 0 6 / 1 1 1 0 0 3 F A S T S I G N S 1 1 1 4 1 0 1 C D D - S I G N S 0 . 0 0 2 , 0 2 4 . 2 8 11 1 1 1 1 1 8 7 4 1 1 0 / 0 6 / 1 1 9 0 4 F R E S H P A I N T 4 1 3 9 3 2 2 - 0 0 4 S O U N D S Y S T E M / T H E A T E R 0 . 0 0 2 2 5 . 0 0 11 1 1 1 1 1 8 7 4 1 1 0 / 0 6 / 1 1 9 0 4 F R E S H P A I N T 4 1 3 9 3 2 2 - 0 0 1 S T A G E P A G I N G S Y S T E M 0 . 0 0 1 , 9 4 5 . 0 0 11 1 1 1 1 1 8 7 4 1 1 0 / 0 6 / 1 1 9 0 4 F R E S H P A I N T 4 1 3 9 3 2 2 - 0 0 4 S O U N D S Y S T E M / T H E A T E R 0 . 0 0 7 7 2 . 5 0 11 1 1 1 1 1 8 7 4 1 1 0 / 0 6 / 1 1 9 0 4 F R E S H P A I N T 4 1 3 9 3 2 2 - 0 0 4 C I T Y S O U N D S Y S T E M 0 . 0 0 4 , 8 6 2 . 5 0 TO T A L C H E C K 0 . 0 0 7 , 8 0 5 . 0 0 11 1 1 1 1 1 8 7 4 2 1 0 / 0 6 / 1 1 4 8 8 H O M E D E P O T 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 3 6 . 8 8 11 1 1 1 1 1 8 7 4 2 1 0 / 0 6 / 1 1 4 8 8 H O M E D E P O T 2 7 7 5 3 0 2 P O T S / P L A N T S - B . B A S I N 0 . 0 0 2 5 2 . 9 6 11 1 1 1 1 1 8 7 4 2 1 0 / 0 6 / 1 1 4 8 8 H O M E D E P O T 1 1 1 5 3 0 1 P R O S P E C T C T R L I G H T S 0 . 0 0 7 1 . 2 5 11 1 1 1 1 1 8 7 4 2 1 0 / 0 6 / 1 1 4 8 8 H O M E D E P O T 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 9 4 . 8 5 TO T A L C H E C K 0 . 0 0 4 5 5 . 9 4 11 1 1 1 1 1 8 7 4 3 1 0 / 0 6 / 1 1 5 0 0 J E S S I C A B A D E R 1 1 1 R E F U N D - F A C I L I T Y 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 8 7 4 4 1 0 / 0 6 / 1 1 1 7 1 L A B O S S I E R E , M O N I C A 1 1 1 3 3 0 1 M I L E A G E R E I M / M T E P M T G 0 . 0 0 1 9 . 1 8 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 4 1 5 3 0 2 R P R / K E R W I N R A N C H 0 . 0 0 9 3 . 1 3 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 2 5 3 0 2 R P R / B E L L G R O V E 0 . 0 0 2 5 6 . 0 1 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 R P R / A Z U L E P A R K 0 . 0 0 3 5 0 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 B E A U C H A M P S P A R K 0 . 0 0 2 1 2 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 R A V E N W O O D P A R K 0 . 0 0 1 1 0 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 A Z U L E P A R K 0 . 0 0 5 6 5 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 K E V I N M O R A N P A R K 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 H I S T O R I C A L P A R K 0 . 0 0 1 7 0 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 . 0 0 1 8 0 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 4 5 3 0 2 S U N L A N D 0 . 0 0 2 0 3 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 4 7 5 3 0 2 K E R W I N R A N C H 0 . 0 0 3 1 1 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 2 5 3 0 2 B E L L G R O V E 0 . 0 0 1 , 5 9 8 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 3 5 3 0 2 L E G E N D S 0 . 0 0 1 5 8 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 5 5 3 0 2 G A T E W A Y 0 . 0 0 2 0 3 . 0 0 11 1 1 1 1 1 8 7 4 5 1 0 / 0 6 / 1 1 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 P R O S P E C T C E N T E R 0 . 0 0 5 5 0 . 0 0 TO T A L C H E C K 0 . 0 0 5 , 0 5 9 . 1 4 11 1 1 1 1 1 8 7 4 6 1 0 / 0 6 / 1 1 5 0 0 M I C H E L L E C E N 1 1 1 6 1 0 1 R E F U N D - A C T I V I T Y 0 . 0 0 1 4 0 . 0 0 11 1 1 1 1 1 8 7 4 7 1 0 / 0 6 / 1 1 4 9 9 C A R P E N T E R S L O C A L 2 2 3 6 ( M 1 1 1 D E D : 3 0 0 0 D U E S 0 . 0 0 3 3 0 . 0 0 11 1 1 1 1 1 8 7 4 8 1 0 / 0 6 / 1 1 6 7 8 M U N I C I P A L C O D E C O R P O R A T I 1 1 1 2 2 0 1 S U P P L E M E N T N O 2 6 - 8 - 1 1 0 . 0 0 3 , 1 0 1 . 3 6 11 1 1 1 1 1 8 7 4 9 1 0 / 0 6 / 1 1 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 1 , 3 7 3 . 4 0 11 1 1 1 1 1 8 7 4 9 1 0 / 0 6 / 1 1 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 1 , 2 3 4 . 8 0 11 1 1 1 1 1 8 7 4 9 1 0 / 0 6 / 1 1 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 5 0 4 . 0 0 11 1 1 1 1 1 8 7 4 9 1 0 / 0 6 / 1 1 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 1 , 3 6 0 . 8 0 22 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 1 0 / 0 6 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 0 0 : 0 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 1 0 0 6 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 4 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 7 4 9 1 0 / 0 6 / 1 1 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 6 3 0 . 0 0 TO T A L C H E C K 0 . 0 0 5 , 1 0 3 . 0 0 11 1 1 1 1 1 8 7 5 0 1 0 / 0 6 / 1 1 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 6 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 4 1 6 . 3 2 11 1 1 1 1 1 8 7 5 1 1 0 / 0 6 / 1 1 1 O F F O F S H E R I F F - F I S C A L S V 1 1 1 7 1 0 1 L A W E N F O R C E M E N T 0 9 / 1 1 0 . 0 0 3 4 1 , 1 3 0 . 3 3 11 1 1 1 1 1 8 7 5 2 1 0 / 0 6 / 1 1 1 4 5 O F F I C E D E P O T I N C . 1 1 1 5 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 0 . 9 6 11 1 1 1 1 1 8 7 5 2 1 0 / 0 6 / 1 1 1 4 5 O F F I C E D E P O T I N C . 1 1 1 8 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 7 7 . 0 4 11 1 1 1 1 1 8 7 5 2 1 0 / 0 6 / 1 1 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 7 7 . 7 6 TO T A L C H E C K 0 . 0 0 1 8 5 . 7 6 11 1 1 1 1 1 8 7 5 3 1 0 / 0 6 / 1 1 5 0 0 R I C H A R D B E C K 1 1 1 6 1 0 1 R E F U N D - A C T I V I T Y 0 . 0 0 1 4 7 . 0 0 11 1 1 1 1 1 8 7 5 4 1 0 / 0 6 / 1 1 3 1 3 S A N J O S E M E R C U R Y N E W S 1 1 1 8 1 0 1 S E R V I C E 1 0 / 3 - 1 2 / 3 0 / 1 1 0 . 0 0 3 2 . 8 3 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 6 2 4 6 2 0 2 B U I L D I N G S 0 . 0 0 8 3 5 . 5 2 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 3 2 , 0 3 8 . 2 3 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 9 5 3 0 2 M A N O R D R I V E 0 . 0 0 7 1 . 8 1 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 1 5 3 0 2 B E A U C H A M P S 0 . 0 0 2 9 1 . 6 6 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 7 5 3 0 2 V I L L A G E C O M M E R C I A L 0 . 0 0 9 0 1 . 1 6 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 3 5 3 0 2 S A R A L E G E N D S 0 . 0 0 5 6 2 . 2 6 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 6 5 3 0 2 T O L L G A T E 0 . 0 0 7 7 . 4 1 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 4 5 3 0 2 H O R S E S H O E D R 0 . 0 0 4 2 8 . 0 8 11 1 1 1 1 1 8 7 5 5 1 0 / 0 6 / 1 1 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 M E D I A N S / P A R K W A Y S 0 . 0 0 4 , 8 6 2 . 3 4 TO T A L C H E C K 0 . 0 0 4 0 , 0 6 8 . 4 7 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 7 2 . 5 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 3 6 7 . 2 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 4 4 . 8 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 4 6 . 2 4 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 2 2 . 4 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 4 0 . 8 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 3 8 . 7 2 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 8 1 . 6 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 3 1 . 2 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 3 8 . 7 2 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 8 0 . 9 2 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 4 6 . 2 4 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 3 8 . 7 2 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 3 8 . 7 2 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 4 6 . 2 4 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 6 3 . 2 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 3 8 . 7 2 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 3 6 9 . 9 2 23 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 1 0 / 0 6 / 2 0 1 1 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 3 : 0 0 : 0 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 1 1 0 0 6 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 4 / 1 2 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 4 6 . 2 4 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 3 . 1 2 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 9 0 . 4 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 7 6 . 1 6 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 2 . 4 8 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 8 1 . 6 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 3 . 0 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 0 4 . 8 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 1 3 . 2 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 8 4 . 4 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 5 1 . 2 0 11 1 1 1 1 1 8 7 5 7 1 0 / 0 6 / 1 1 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 7 2 . 5 0 TO T A L C H E C K 0 . 0 0 4 , 3 7 5 . 8 0 11 1 1 1 1 1 8 7 5 8 1 0 / 0 6 / 1 1 9 7 9 S A R A T O G A S P R I N G S 1 1 1 1 2 0 1 C O M R E C O G D I N N E R 0 . 0 0 1 , 4 0 9 . 9 5 11 1 1 1 1 1 8 7 5 9 1 0 / 0 6 / 1 1 6 9 S A S C C 1 1 1 8 3 0 1 O P S U P P O R T Q 2 / F Y 1 1 - 1 2 0 . 0 0 5 , 2 5 0 . 0 0 11 1 1 1 1 1 8 7 5 9 1 0 / 0 6 / 1 1 6 9 S A S C C 1 1 1 8 3 0 1 S U P P L E M E N T A L Q 2 0 . 0 0 4 , 5 0 0 . 0 0 11 1 1 1 1 1 8 7 5 9 1 0 / 0 6 / 1 1 6 9 S A S C C 1 1 1 8 3 0 1 A D U L T D A Y C A R E Q 2 0 . 0 0 3 5 5 . 5 0 11 1 1 1 1 1 8 7 5 9 1 0 / 0 6 / 1 1 6 9 S A S C C 1 1 1 8 3 0 1 C D B G G R A N T Q 2 / F Y 1 1 - 1 2 0 . 0 0 7 , 1 3 7 . 5 0 TO T A L C H E C K 0 . 0 0 1 7 , 2 4 3 . 0 0 11 1 1 1 1 1 8 7 6 0 1 0 / 0 6 / 1 1 5 0 5 S C F I R E D E P A R T M E N T 1 1 1 6 1 0 1 I N S T R U C T O R - C P R 0 . 0 0 1 3 2 . 0 0 11 1 1 1 1 1 8 7 6 1 1 0 / 0 6 / 1 1 5 0 0 S U Z A N N E H U E S B Y 1 1 1 6 1 0 1 R E F U N D - A C T I V I T Y 0 . 0 0 8 4 . 0 0 11 1 1 1 1 1 8 7 6 2 1 0 / 0 6 / 1 1 6 8 8 T H E C O N S U L T I N G T E A M , L L C 1 1 1 3 3 0 1 O F F I C E S U P P L I E S 0 . 0 0 7 6 . 0 0 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 2 0 1 C T Y C L E R K O F F I C E 0 . 0 0 6 7 . 0 5 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 3 0 1 H U M A N R E S O U R C E S 0 . 0 0 5 9 . 8 5 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 1 0 1 A D M I N I S T R A T I V E D E P T 0 . 0 0 5 9 . 8 5 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 6 2 2 3 2 0 1 I T D E P T 0 . 0 0 5 9 . 8 5 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 2 0 1 C D D - B U I L D I N G 0 . 0 0 7 2 . 8 9 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 1 C D D - D E V E L O P M E N T 0 . 0 0 3 6 . 5 3 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 2 0 1 P W - S T R E E T S 0 . 0 0 1 6 9 . 4 0 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 3 0 1 P W - P A R K S 0 . 0 0 2 9 9 . 5 3 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 1 P W - E N G I N E E R I N G 0 . 0 0 7 2 . 7 2 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 2 P W - D E V E N G I N E E R I N G 0 . 0 0 0 . 3 9 11 1 1 1 1 1 8 7 6 3 1 0 / 0 6 / 1 1 3 9 5 V E R I Z O N W I R E L E S S 6 2 4 6 2 0 2 B U I L D I N G M A I N T . D E P T . 0 . 0 0 1 4 5 . 4 4 TO T A L C H E C K 0 . 0 0 1 , 0 4 3 . 5 0 11 1 1 1 1 1 8 7 6 4 1 0 / 0 6 / 1 1 4 3 5 W E S T V A L L E Y S A N I T A T I O N D 1 1 1 5 1 0 3 C L E A N W A T E R 3 / 9 - 8 / 2 / 1 1 0 . 0 0 2 9 , 5 1 5 . 9 8 TO T A L C A S H A C C O U N T 0 . 0 0 5 2 5 , 7 9 1 . 0 1 TO T A L F U N D 0 . 0 0 5 2 5 , 7 9 1 . 0 1 TO T A L R E P O R T 0 . 0 0 5 2 5 , 7 9 1 . 0 1 24 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: Recreation & Facilities CITY MANAGER: Dave Anderson PREPARED BY: Michael Taylor DIRECTOR: Michael Taylor SUBJECT: Update of City of Saratoga Risk Management Policy RECOMMENDED ACTION: Staff recommends the Council approve the update to the City of Saratoga Risk Management Policy. REPORT SUMMARY: The City Council of Saratoga adopted Resolution 2668 (Attachment A) on July 5, 1990 to establish a Risk Management Policy for the City. On March 1, 2006, Council passed and adopted Resolution 06-015 (Attachment B) updating the Policy Concerning Risk Management. DISCUSSION: This Policy provides overall responsibility for risk management to the City Manager or his/her designee. In Section 2.1 of the Policy, the City Clerk is named as responsible for Risk Manager duties. With the pending departure of the City Clerk, and the fact that Risk Manager responsibilities are currently being handled by the Recreation and Facilities Director, staff recommends modifying the language in the Policy to reflect a more generic “The City Manager shall designate a Risk Manager for the City.” The proposed Policy with the recommended update highlighted is attached (Attachment C). FISCAL IMPACTS: Adopting the Policy will not incur any additional fiscal impact for the principles of the City Risk Management Policy are already being followed. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: By not adopting the Policy, the City would not be following its adopted Risk Management Policy. FOLLOW UP ACTION: As directed by Council. 25 Page 2 of 2 ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Resolution 2668 Attachment B - Resolution 06-015, Policy Concerning Risk Management Attachment C - Proposed Risk Management Policy 26 27 RESOLUTION NO. -=2""'66""8'--__ _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING A RISK MANAGEMENT POLICY FOR THE CITY OF SARATOGA WHEREAS, the City 's membership in ABAG PLAN Corporation requires the City Council's commitment to adopt a risk management policy; and WHEREAS, the City of Saratoga is committed to protection and conservation of persons and property from injury or destruction; and WHEREAS, the systematic identification and control of unnecessary risks, undertakings, or hazardous conditions minimizes the City's physical and financial losses as well as human suffering; and WHEREAS Risk Management is a concept designed to protect and conserve municipal assets and to foster a safe work and City environment for its employees and citizenry; and WHEREAS, Risk Management serves to avoid unforeseen and ca tas- trophic losses as well as to minimize the cost fluctuations of insured and self-insured programs; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga that it establishes the following Risk Management Policy components as the Risk Management Program for the City. 1 . The City Manager, City Attorney, and Department Direc- tors are hereby designated as the City's Risk Manage- ment Committee. The responsibilities of this Committee are to take actions which: a) recognize and control risk; b) prevent loss to public property; c) prevent injuries to public employees; d) prevent injuries and losses to private citizens who may suffer damage due to the actions or deci - sions of public employees or officials in the course of their duties; e) prevent losses to private citizens due to condi - tions within the control of the City of Saratoga. 28 2. The Risk Management Committee shall, at least semi- annually, conduct a comprehensive review of risk man- agement issues and trends affecting the City . Included in this review shall be claims , facilities, contract- ing, use of City facilities, operating procedures, and safety education. The Committee shall utilize informa- tion gathered in this review to help fulfill its re- sponsibility to act as set forth in Paragraph 1. 3. The City Manager shall implement appropriate proce- dures, regulations, and contractual provisions through the City Attorney and the Department Directors to transfer risk of loss to others in all third party transactions, including the use of City facilities, either through insurance requirements with the City of Saratoga named as an additional insured, faithful performance bonds, or hold harmless clauses. 4. The City Manager shall cause to be conducted, through ABAG PLAK Corporation, a risk management audit of City activities at least bi-annually by a recognized risk management expert and shall present such audit to the Risk Management Committee for action . The above and foregoing resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the 5th day of July, 1990, by the following vote: AYES: NOES: ABSENT: ATTEST: Pnntert on rP.cvcled Mr')f!r Councilmembers Anderson, Clevenger,Kohler, Monia, and Mayor Stutzman None None MAYOR 29 RESOLUTION NO 06-015 RESOLUTION OF THE CITY OF SARATOGA ADOPTING A RISK MANAGEMENT POLICY WHEREAS, the City of Saratoga ("City") is a member of the Association of Bay Area Governments Plan; and WHEREAS, it is recommended that a Risk Management Policy be es tablished in order to accomplish certain goa ls; and WHEREAS, it is the intention of the City to provide a safe environment in which its residents, v isitors, and employees live and work . NOW, THEREFORE, the City of Saratoga resolves as follows: I. Public interest requires the City of Saratoga to adopt a Risk Management Policy. 2 . The City Council of the City of Saratoga hereby adopts a Risk Management Policy to preserve its human, physical, and financia l resources from the risk of catastrophic loss. The above and forgoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 1" day of March, 2006, by the following vote: AYES: Counci lm embers Kathleen King, Nick Streit, Ann Waltonsmith, Vice Mayor Aileen Kao, Mayor Nonnan Kline NOES: None ABSENT: None ABSTAIN: None an Kline, Mayor A 30 CITY OF SARATOGA Policy Concerning Risk Management 1.0 GOALS 1.1 Reduce the risk of loss . 1.2 Apply responsive claims management techniques to losses that do occur. 1.3 Protect the City finances from catastrophic losses, or an annual accumulation of losses that would cause financial hardship. 2.0 POLICIES 2.1 Overall responsibility for risk management lies with the City Manager or his/her designee. However, risk management is the responsibility of each City employee, consultant, and elected official. The City Clerk is responsible for performing the duties of Risk Manager for the City. S/he will be the City's liaison with the Association of Bay Area Governments Plan (ABAG PLAN) and its claims administration program. 2.3 Risk Management is a systematic process aimed at identifYing, measuring and controlling loss exposures. In accordance with the City's Injury Illness Prevention Program (IIPP), the Risk Manager will implement a City-wide hazard identification system to quickly identify hazardous conditions and effect repairs. All employees are encouraged to notifY their supervisor, department head, and/or the Risk Manager of any condition that may expose someone to injury or damage . 2.4 Risk Management includes a responsive claims administration sys tem. The Risk Manager will review all incident reports and claims, and will notify ABAG PLAN and its adjustment firm in a timely manner of all serious accidents or claims. Supervisors will review all accident reports, incident reports , and claims affecting their organization, and provide timely information to the Risk Manager. 2.5 Risk Management involves the transfer of the City's risk ofloss to others whenever possible and practical. The Risk Manager and City Attorney will periodically review and update a risk transfer process that assures the use of hold harmless and indemnity clauses in all City agreements, contracts, leases, permits, purchase orders and rental agreements, and the use of insurance clauses that provide adequate protection to the City. 31 3 .0 ACCIDENT REVIEW PROCESS 3.1 The Risk Manager will implement, review and update (as needed) an accident review process in order to review all accidents, incidents and claims to determine their cause, preventability, methods to prevent future occurrences, and claims and litigation defense strategy. 4.0 SAFETY REVIEW PROCESS 4.1 In accordance with the City's IIPP , the Risk Manager will implement a safety review process to engage City employees in discussions about safety issues and how to make City operations safer. 5.0 INSURANCE 5.1 The City will establish self-insurance retention limits consistent with its financial resources. The City will estab lish reserves on all self-insured losses to recognize the expected future cost, and appropriate funds to cover all self-insured liabilities. 32 Attachment C -Proposed Risk Management Policy update, October 19 , 2011 CITY OF SARATOGA Poliey C oneerning Risk Management Policy 1.0 GOALS 1.1 Reduce the risk ofloss. 1.2 Apply responsive claim s management techniques to lo s ses that do occur. 1.3 Protect the City finances from catastrophic los ses , or an annual accumulation of losse s that would cause financial hardship. 2.0 POLICIES 2.1 Overall responsibility for risk management lies with the City Manager or his/her designee . However, risk management is the responsibility of each City employee , consultant, and elected official. The City C lerk is resll8nsiIJle fer llerfermiAg IRe sillies ofCity Manager sha ll designate a Risk Manager for the City. S/he will be the City's liaison with the As sociation of Bay Area Governments Plan (ABAG PLAN) and its claims administration program. 2.3 Risk Management is a systematic process aimed at identifying, measuring and controlling loss exposures. In accordance with the City's Injury Illness Prevention Program (IIPP), the Risk Manager will implement a City-wide hazard identification system to quickly identify hazardous conditions and effect repairs. All employees are encouraged to notify their supervisor, department head, and/or the Risk Manager of any condition that may expose someone to injury or damage. 2.4 Risk Management includes a responsive claims administration system . The Risk Manager will review all incident reports and claims, and will notify ABAG PLAN and its adjustment firm in a timely manner of all serious accidents or claims . Supervisors will review all accident reports , incident reports , and claims affecting their organization, and provide timely information to the Ri s k Manager. 2.5 Risk Management involves the transfer of the City's risk ofloss to others whenever possible and practical. The Risk Manager and City Attorney will periodically review and update a risk transfer process that assures the use of hold harmless and indemnity clauses in all City agreements, contracts, leases, permits, purchase orders and rental agreements, and the use of insurance clauses that provide adequate protection to the City. 33 Attachment C -Proposed Risk Management Policy update, October 19 ,2011 3.0 ACCIDENT REVIEW PROCESS 3 .1 The Risk Manager will implement, review and update (as needed) an accident review process in order to review all accidents, incidents and claims to determine their cause, preventability, methods to prevent future occurrences, and claims and litigation defense strategy. 4.0 SAFETY REVIEW PROCESS 4.1 In accordance with the City's IIPP, the Risk Manager will implement a safety review process to engage City employees in discussions about safety issues and how to make City operations safer. 5.0 INSURANCE 5.1 The City will estab l ish self-insurance retention limits consistent with its financial resources . The City will establish reserves on all self-insured losses to recognize the expected future cost, and appropriate funds to cover all self-insured liabilities. Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson Administrative Analyst II SUBJECT: Saratoga Monte Sereno Community Foundation Donation for Wildwood Cinema Movie Night RECOMMENDED ACTION: Accept donation from the Saratoga Monte Sereno Community Foundation and approve the attached budget adjustment resolution. BACKGROUND: As stated on the organization’s website, the “Saratoga-Monte Sereno Community Foundation (SMSCF) is a non-profit organization of community and civic-minded, concerned individuals who are working toward improving the quality of life in Saratoga and Monte Sereno, California.” SMSCF has graciously agreed to donate $654.44 to the City of Saratoga to pay for half the cost of Wildwood Cinema Movie Night. Approximately 150 people attended Wildwood Cinema Movie Night on September 10, 2011 in Wildwood Park. The event was organized by the Parks and Recreation Commission. Before the event, SMSCF voted to pay for half the cost of the event up to $900. The total cost of the event was $1,290.87. FISCAL IMPACTS: If accepted, the SMSCF donation will be added to the City budget to offset the expenses associated with the Wildwood Cinema Movie Night. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The donation will not be accepted. ALTERNATIVE ACTION(S): N/A 34 Page 2 of 2 FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Budget Adjustment Resolution 35 RESOLUTION NO._______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE BUDGET FOR FISCAL YEAR 2011/12 TO ACCOUNT FOR A SARATOGA MONTE SERENO COMMUNITY FOUNDATION DONATION TO THE COMMUNITY EVENT FUND WHEREAS, the Saratoga Monte Sereno Community Foundation is a local non-profit working towards improving the quality of life for Saratoga and Monte Sereno residents; and WHEREAS, the Saratoga Monte Sereno Community Foundation has agreed to donate $654.44 to the City of Saratoga to pay for half of the cost of Wildwood Cinema Movie Night; and WHEREAS, Wildwood Cinema Movie Night was held on held on September 10, 2011 in Wildwood Park; and WHEREAS, Approximately 150 people attended the outdoor movie showing organized by the Saratoga Parks and Recreation Commission; and WHEREAS, to accept the donation from the Saratoga Monte Sereno Community Foundation, the following adjustment to the Fiscal Year 2011/12 operating budget needs to be adopted: Account Description Account # Amount To budget revenue appropriations for the City of Saratoga Community Events Fund. Community Event Fund Budget Increase 1118302-46531 $654.44 NOW, THEREFORE, BE IT RESOLVED, that the City Council of Saratoga hereby approves the above adjustments to the Fiscal Year 2011/12 Budget. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 19th day of October 2011 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Howard A. Miller, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk 36 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Kristin Borel DIRECTOR: John Cherbone Public Works Analyst SUBJECT: Motor Vehicle (MV) Resolution Restricting Parking on Ravenwood Drive RECOMMENDED ACTION: Move to adopt MV Resolution restricting parking on a portion of Ravenwood Drive REPORT SUMMARY: The City was contacted by residents on Ravenwood Drive concerned with cars parked too close to the intersection of Ravenwood Drive and Marilyn Lane. During drop off and pick up at Marshall Lane School, parents are parking up on the walkway that sweeps around the corner from Marilyn onto Ravenwood Drive. This pushes pedestrians from the walkway into the street and traffic. It also creates limited sight distance to see pedestrians on the roadway and oncoming traffic. Fehr & Peers, our traffic engineers, have reviewed this request and recommend thirty feet of parking restriction at the corner. This should keep the corner clear for pedestrians and allow adequate sight distance. In order to enforce the new restriction, it is necessary that the attached Motor Vehicle Resolution be adopted by City Council. FISCAL IMPACTS: Approximately $250 in labor and materials is required for the City to post the signs. These improvements are paid through the CIP which has a fund devoted to Traffic Safety. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The MV Resolution would not be adopted and traffic conditions would continue as is. ALTERNATIVE ACTION (S): None in addition to the above. 37 Page 2 of 2 FOLLOW UP ACTION(S): The signs will be installed and the Sheriff’s Department will be notified of the new restriction. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us ATTACHMENTS: 1. Map 2. Memo from Fehr & Peers 3. MV Resolution 38 Ravenwood Drive Parking Restriction N Ravenwood Drive M a r i l y n L a n e 0 50 100 150 20025Feet No Stopping or Parking Anytime Marshall Lane 39 160 West Santa Clara Street, Suite 675, San Jose CA 95113 (408) 278-1700 Fax (408) 278-1717 www.fehrandpeers.com MEMORANDUM Date: October 7, 2011 To: Kristin Borel, Public Works, City of Saratoga From: Kevin Chen/Sohrab Rashid Subject: Review of On-Street Parking on Ravenwood Drive, Saratoga, California 1025-446-1 The purpose of this memorandum is to address traffic and parking concerns on Ravenwood Drive east of Marilyn Lane during peak periods of traffic generated by nearby Marshall Lane Elementary School. This memo describes the reasoning behind our recommendation for a parking restriction on Ravenwood Drive, which would prohibit parking on the south side of Ravenwood Drive east of Marilyn Lane for 30 feet starting from the end of the sidewalk at the southeast corner of the intersection. Ravenwood Drive is an east-west, two-lane local roadway linking Quito Road to Marilyn Lane. Marilyn Lane is a north-south, two-lane local roadway connecting Marshall Lane Elementary School to Ravenwood Drive. The main entrance to Marshall Lane Elementary School is approximately 780 feet south of the Ravenwood Drive/Marilyn Lane intersection. Currently, a raised asphalt sidewalk is provided on the east side of Marilyn Lane starting at Marshall Lane Elementary School and terminates just around the southeast corner of the Ravenwood Drive/Marilyn Lane intersection. Based on field observations and City staff input, this sidewalk is heavily used by parents and students traveling to and from the school during school peak hours. Ravenwood Drive near Marilyn Drive is approximately 36 feet wide. Under existing conditions, no parking restrictions exist on Ravenwood Drive. Thus, during the peak drop-off and pick-up periods at the school, vehicles park on both sides of Ravenwood Drive, leaving just enough lane width for two vehicles passing in opposite directions. The City of Saratoga has expressed concerns regarding pedestrian safety near the southeast corner of the intersection due to the lack of a sidewalk on the south side of Ravenwood Street and encroachment by parked vehicles. As shown on Figure 1 on the following page, parked vehicles in the eastbound direction were frequently observed encroaching into the sidewalk area during school peak hours, causing pedestrians to immediately shift to the eastbound vehicular travel lane after the sidewalk terminus. The observed pedestrian safety concern when this occurs is twofold: 1. The limited sight distance provides inadequate time for drivers in vehicles making a northbound right turn to react and stop once they recognize that pedestrians are in the roadway. Drivers are typically focused on looking for vehicles in the street and not pedestrians. 2. For pedestrians crossing the street at this location, vehicles parked at the corner reduced visibility for both drivers and pedestrians. To allow for adequate visibility and improved pedestrian safety at this location, Fehr & Peers recommends prohibiting parking on the south side of Ravenwood Drive (east of Marilyn Lane) for 30 feet starting from the corner sidewalk terminus (i.e., the curb return). This recommendation would eliminate one potential vehicle parking space but it is not expected to result in a parking deficiency in this area. 40 Kristin Borel October 7, 2011 Page 2 of 2 Figure 1: Parked Vehicles on Ravenwood Drive (East of Marilyn Lane looking eastbound) 41 FEHR -r PEERS RESOLUTION NO. MV- ______ RESOLUTION IMPLEMENTING A NO PARKING RESTRICTION ON RAVENWOOD DRIVE The City Council of the City of Saratoga hereby resolves as follows: I. Based upon an engineering and traffic study, the following parking restrictions shall be designated on Ravenwood Drive in the location specified below: NAME OF STREET LOCATION RESTRICTION Ravenwood Drive Starting at the southeast corner of the intersection of Ravenwood Drive and Marilyn Lane and traveling east for thirty (30) feet. No Parking or Stopping Anytime II. All prior resolutions and other enactments imposing a parking restriction at the location specified above are hereby repealed to the extent of their inconsistency with the restriction specified above. III. This resolution shall become effective at such time as the signs and/or markings are installed. The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting held on the 19th day of October, 2011, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ______________________________ Howard H. Miller, Mayor ATTEST: ____________________________ Ann Sullivan, City Clerk 42 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Kimberly S. Thomas, DIRECTOR: Dave Anderson MTEP Participant Crystal Morrow, Administrative Analyst II SUBJECT: Approval of Village Façade Improvement Program Budget Adjustment RECOMMENDED ACTION: Accept report and approve a budget adjustment and recommendation for future funding review for the Village Façade Improvement Program. BACKGROUND: At the October 5, 2011 City Council meeting, Vice Mayor Chuck Page requested that Staff provide on update on the Village Façade Improvement Program and the status of funding available. REPORT SUMMARY: The City created the Village Façade Improvement Program in 2004, to revitalize the downtown area and encourage private investment in the Village. The Program allows property and business owners to receive up to a 50% reimbursement of the cost of storefront improvements that are visible from Big Basin Way. The maximum award is $5,000. Initial funding for the program lasted one year and the program was restored in 2007, when the Council allocated $20,000 to the Program from the Council Discretionary Fund. Since 2007, the City has awarded six Village Façade Improvement grants for a total of $19,022. Business Name: Location: Project Cost: Grant Amount Year Awarded: International Coffee Exchange 14471 Big Basin Way $1,140 $570 2008 M.E. Benson’s Antiques, Little Amsterdam 14486 Big Basin Way, 20601 – 20605 3rd Street $1,230 $615 2008 Cinnabar Tasting Room 14612 Big Basin Way $10,550 $2,837 2009 Michael Anthony 14487 Big Basin $30,000 $5,000 2010 43 Business Name: Location: Project Cost: Grant Amount Year Awarded: Salon Way Yolatea 14482 Big Basin Way $10,200 $5,000 2010 California Living 14413 Big Basin Way $12,622 $5,000 2010 Total: $64,602 $19,022 At this time, the remaining funds for the Village Façade Improvement Program are $978. Additional funding is needed for the Program to continue. Staff recommends: (1) An appropriation in an amount to be determined by the City Council from the current FY 2011-12 Council Discretionary Funds, as there is a remaining Council Discretionary Fund Balance of $44,050. (2) Council review of the Program budget as part of the Capital Improvement Project (CIP) process each Fiscal Year, so that unused funds are able to be carried over from year to year. If Council decides to allocate additional funds to the Village Façade Improvement Program, Council will need to specify the amount of money to be allocated. Additionally, Council will need to approve the attached budget adjustment resolution based on the agreed upon allocation to the Village Façade Improvement Program. The current Program guidelines are limited to storefronts in the Village Commercial District that are visible from Big Basin Way. Should there be a request to consider an expansion of funding eligibility, Staff could bring suggested adjustments back for consideration to the existing Program description and application (Attachments A and B). FISCAL IMPACTS: Upon Council approval, revenue budget appropriations will be amended. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Revenue appropriations will not be amended and Village Façade Improvement Program funding will be limited. ALTERNATIVE ACTION(S): The Council could adopt other Village Façade Improvement amendments, and/or request staff to bring back future reports on the Program. 44 FOLLOW UP ACTION: Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Village Façade Improvement Full Program Description Attachment B: Village Façade Improvement Full Program Application Attachment C: Proposed Budget Adjustment Resolution 45 City of Saratoga Village Façade Improvement Program Program Description: In 2004, the City of Saratoga began the Village Façade Improvement Program to revitalize the downtown area and encourage private investment in the Village Commercial District along Big Basin Way. Property owners or business owners (with property owner consent) can receive up to a 50% reimbursement of total project costs for façade improvements. The maximum award for an approved façade improvement to a storefront visible from Big Basin Way is $5,000. For example, a program participant would receive $3,000 for a project that totaled $6,000. However, $5,000 is the most a program participant can be reimbursed for a project that costs $10,000 or more. Exterior improvements to storefronts in the Village Commercial District that are visible from Big Basin Way are eligible for the program. Projects range from new paint, installation of an awning, to landscaping. To receive grant money, participants must submit an application and project proposal to the City. If the project meets necessary requirements and funding is available, then the project will be approved by the City Council Village Ad Hoc Committee and staff will notify the applicant if any permits or approvals need to be obtained. Façade improvements must be completed within 1 year of project approval and original receipts for all project expenses (labor, materials, etc.) are required for reimbursement. Village Façade Improvement Program funds are distributed on a first-come-first- serve basis. Program Criteria: - Exterior improvements, visible from Big Basin Way, will bring improved area into compliance with City building codes, ordinances, statutes, or requirements, or those of any other entities that may have jurisdiction over the property (i.e. fire safety codes) - Painting, signage, lighting, and exterior repair projects that follow Village Design Guidelines - Addition of shade feature to storefronts, particularly awnings - Landscaping that beautifies Big Basin Way streetscape - Façade improvements that enhance design elements and architectural features, such as inlaid tile, brick, decorative cornices, enhanced doors or window treatments Examples of Approved Projects: - New exterior paint - Installation or replacement of canvas awning - Improvements to sidewalk seating areas, including landscaping - New signage or improvements to existing signage - Enhancements to doors and windows, including new trim - Installation of exterior planter boxes Proposals for the following are not eligible: - Improvements that are outside of the Village Commercial District or not visible from Big Basin Way - Upgrades to electrical, gas, heating, or telecommunications - Interior improvements, including carpet, tile, and partition walls 1 46 2 Program Requirements: - Submission of a completed Façade Improvement Application, including estimates, timeline, photographs, and property owner permission, to the City of Saratoga Façade Improvement Program - Applicants other than the property owner (i.e. current business owner) must provide property owner consent - Up to 50% of project costs can be reimbursed through the Village Façade Improvement Program - Grants are not awarded in amounts greater than $5,000 - Project must be completed within 1 year of project approval - After application approval, program participants may still be required to obtain approvals or permits from City of Saratoga - To receive reimbursements after project completion, program participant must submit original receipts for all project expenses (labor, materials, etc.), photos of finished project, and review of project goals listed in application How to Apply: - Submit one (1) original and two (2) copies of the completed application, along with photos of the proposed project location and property owner consent (if necessary) - If grant money is available, the application will be reviewed to determine if the project is eligible for the Village Façade Improvement Program - Once eligibility is established, projects will be considered and approved by the City Council Village Ad Hoc Committee - Upon approval, staff will inform the applicant if permits, site plan, or any other documents are required and a Façade Improvement Program Agreement will be executed between the City of Saratoga, business owner, and property owner—if applicant is separate from the property owner - Project must receive all appropriate and necessary permits or permissions - To receive grant money, the project must be completed within 1 year of project approval as stated in the Program Agreement - Funds are available on a first-come-first serve basis o First priority will be given to proposed projects that bring building into compliance with City codes o Second priority will be given to projects with an emphasis on enhancing the Big Basin streetscape No single parcel with multiple tenants may take up more than 33% of the total available Façade Improvement Funds for any given fiscal year. Individual property owners and/or business owners may apply for the Façade Improvement Program for consecutive years, as long as program requirements are met. For more information, please contact: Crystal Morrow, City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: (408) 868-1275 Fax: (408) 867-8559 Email: cmorrow@saratoga.ca.us 47 City of Saratoga Village Façade Improvement Program Application Please write clearly in dark ink or type your answers to the following questions. Attach photos of the proposed project location and additional sheets as needed. Return one (1) original and two (2) copies of the completed application with necessary attachments to: City of Saratoga Façade Improvement Program Attention: Crystal Morrow 13777 Fruitvale Avenue Saratoga, CA 95070 Completed applications will be reviewed on a first-come-first-serve basis. For more information, contact Crystal Morrow with the City of Saratoga at cmorrow@saratoga.ca.us or (408) 868-1275. Name of Business: Address: Name of Applicant: Address: Telephone: Email: Project Location: Are you the property owner? Yes No If your answer is no, please fill out property owner information below. Property owner must sign application to indicate approval of proposed project. Name of Property Owner: Address: Telephone: Email: 1 48 2 Proposed Project Description: Estimated Project Costs: Grant Amount Request: Estimated Project Completion Date: How will the project improve the overall look of the Saratoga Village Commercial District? Please provide a detailed project timeline and plan for adhering to this timeline: Projects must be completed within 1 year of project approval. Grants are available up to 50% of total project cost, but are not awarded in amounts greater than $5,000. To receive reimbursements after project completion, program participant must submit original receipts for all project expenses (labor, materials, etc.), photos of finished project, and review of project goals listed in application. Date: Applicant Signature Date: Property Owner Signature (if separate from Applicant) 49 City of Saratoga Village Façade Improvement Program Application Please write clearly in dark ink or type your answers to the following questions. Attach photos of the proposed project location and additional sheets as needed. Return one (1) original and two (2) copies of the completed application with necessary attachments to: City of Saratoga Façade Improvement Program Attention: Crystal Morrow 13777 Fruitvale Avenue Saratoga, CA 95070 Completed applications will be reviewed on a first-come-first-serve basis. For more information, contact Crystal Morrow with the City of Saratoga at cmorrow@saratoga.ca.us or (408) 868-1275. Name of Business: Address: Name of Applicant: Address: Telephone: Email: Project Location: Are you the property owner? Yes No If your answer is no, please fill out property owner information below. Property owner must sign application to indicate approval of proposed project. Name of Property Owner: Address: Telephone: Email: 1 50 2 Proposed Project Description: Estimated Project Costs: Grant Amount Request: Estimated Project Completion Date: How will the project improve the overall look of the Saratoga Village Commercial District? Please provide a detailed project timeline and plan for adhering to this timeline: Projects must be completed within 1 year of project approval. Grants are available up to 50% of total project cost, but are not awarded in amounts greater than $5,000. To receive reimbursements after project completion, program participant must submit original receipts for all project expenses (labor, materials, etc.), photos of finished project, and review of project goals listed in application. Date: Applicant Signature Date: Property Owner Signature (if separate from Applicant) 51 RESOLUTION NO._______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE BUDGET FOR FISCAL YEAR CAPITAL 2011/12 TO ADJUST VILLAGE FAÇADE IMPROVEMENT PROGRAM FUNDING WHEREAS, the Village Façade Improvement Program was funded in 2004 for a one year period by the Saratoga City Council to revitalize Saratoga’s downtown area and encourage private investment in the Village; and WHEREAS, through the Village Façade Improvement Program, the City provides a 50% reimbursement, up to $5,000, for the cost of storefront improvements visible from Big Basin Way to business and property owners; and WHEREAS, in the first year of the program, a total of $43,491 was granted by the City for façade improvements in the Village; and WHEREAS, in 2007, the Council allocated $20,000 to the program from the Council Discretionary Fund; and WHEREAS, since 2007, a total of six Village Façade Improvement grants have been awarded, a total of $19,022, to Village business and property owners; and WHEREAS, the Council can increase funding for the program by adopting the following changes to the Fiscal Year 2011/12 Capital Budget: Account Description Account # Amount To budget appropriations for the Village Façade Improvement Program. Council Discretionary Fund Decrease 1111101-62411 General Admin Transfer Out 1118101-99999 Village Façade Improvement Program Transfer In 4119132-005-49999 Village Façade Improvement Program Increase 4119132-005-81161 NOW, THEREFORE, BE IT RESOLVED, that the City Council of Saratoga hereby approves the above adjustments to the Fiscal Year 2011/12 Capital Budget. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 19th day of October 2011 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Howard A. Miller, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk 52 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: Community Dev. CITY MANAGER: Dave Anderson PREPARED BY: Michael Fossati DIRECTOR: Christopher Riordan SUBJECT: Reimbursement for Historic Compliance Review and Building Permit application fees for the Saratoga Historical Foundation to remodel an existing storage shed into a historic school house RECOMMENDED ACTION: Consider the reimbursement of Historic Compliance Review and Building Permit application fees for the Saratoga Historical Foundation (SHF) to remodel an existing storage shed into a historic themed one-room school house. REPORT SUMMARY: In September 2011, City Staff was approached by a representative of the SHF regarding a proposed project to remodel an existing storage shed within Saratoga Historical Park into a historic themed school house. The remodel would include the construction of a new cupola, a small roof above the front door, new windows, new front door and a new guardrail. A photo- simulation of the proposed school house is included as Attachment 1. Staff informed SHF that the project would require approval from the Heritage Preservation Commission (HPC) and a building permit. The fees for HPC review are $240. If approved, the applicant would be required to apply for a building permit, which would cost $91.20. SHF has filed an application for HPC review with Staff and paid the $240 fee. The HPC reviewed and approved the proposed project at their October 11, 2011 meeting. The applicant is now in the process of preparing the documents to apply for a building permit. Ernie Kraule, representing SHF, spoke during oral communications at the October 5, 2011 City Council meeting. He requested that City Council assist in offsetting the application costs for SHF. The representative informed Council that SHF is a non-profit organization and the proposed work would be completed on a city building located on city property for the benefit of the community. City Council directed Staff to agendize the topic for the October 19, 2011 meeting. 53 FISCAL IMPACTS: The City Council could use a portion of their discretionary fund to offset the costs of HPC review and building permit fees for SHF. If approved, $331.20 would be deducted from the discretionary fund. The fund has an existing balance of approximately $44,050. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: City Council would not fund the cost of the HPC application and building permit fees for SHF. The applicant has informed Staff that SHF would pay the required fees if necessary. ALTERNATIVE ACTION: None. FOLLOW UP ACTION: Direct Staff Accordingly. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Att. 1 – Proposed historic school house 54 55 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: October 19, 2011 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone Associate Engineer SUBJECT: City of Saratoga Street Rehabilitation Program RSTPL-5332(016) – Award of Construction Contract. RECOMMENDED ACTION: 1. Move to declare C.F. Archibald Paving, Inc. of Redwood City to be the lowest responsible bidder on the project. 2. Move to award a construction contract to C.F. Archibald Paving, Inc. in the amount of $1,020,589.70 3. Move to authorize staff to execute change orders to the contract up to $100,000. REPORT SUMMARY: In April 2010, Public Works staff applied for Surface Transportation Program (STP) funds administrated by the Valley Transportation Authority (VTA). VTA awarded the City a grant in the amount of $500,000 for The City of Saratoga Street Rehabilitation Program. The scope of the work includes furnishing all materials, equipment and labor to overlay existing pavement, AC deep lift and base repair, remove and replace failed curb and gutter, re-stripe, replace traffic detector loops, and adjust manhole covers. The following streets are the project limits: Bucknall Rd: Quito Road to Paseo Presada Cox Ave: Quito Road to Paseo Presada Thelma Ave: Saratoga-Sunnyvale Rd to Beaumont Ave Scotland Dr: Glen Brae Dr to Bonnie Ridge Wy Dagmar Dr: End to End The program’s goal is to address serious problems on federal aid eligible arterials and collectors. This means that only streets designated as arterials and collectors are eligible for this grant. Sealed bids for The City Saratoga Street Rehabilitation Program were opened on Tuesday, October 11th. A total of seven contractors submitted bids and a summary of the bids received is attached (Attachment 1). C.F. Archibald Paving, Inc. of Redwood City submitted the lowest responsible bid of $1,020,589.70 which is 1.18% below the Engineer’s Estimate of $1,032,726.50. Bid amounts were very competitive. Staff has carefully checked the bid along with the listed references and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated September 19th, 2011. 56 Page 2 of 2 Further, it is recommended that the Council authorize staff to execute change orders to the contract up to an amount of $100,000 to cover any unforeseen circumstances and address additional work, which may arise during the course of the project. FISCAL IMPACTS: The STP grant will cover the cost of $500,000 from the total $1,020,589.70 construction cost. The remaining amount of $520,589.70 and the recommended change order amount of $100,000 can be funded from the City’s Street Maintenance Fund. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: C.F. Archibald Paving, Inc. will not be declared the lowest responsible bidder and a construction contract will not be awarded to that firm. The Council may make specific findings to declare another bidder to be the lowest responsible bidder. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: The contract will be executed and the contractor will be issued a Notice to Proceed. Work will begin as soon as possible, and be completed by within 30 working days. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS: 1. Bid Summary 57 58 CITY OF SARATOGA