HomeMy WebLinkAbout06-17-2015 City Council minutesMINUTES
WEDNESDAY, JUNE 17, 2015
SARATOGA CITY COUNCIL SPECIAL MEETING
At 5:00 p.m. the Saratoga City Council called the Special Meeting to order in the Administrative
Conference room at Saratoga City Hall at 13777 Fruitvale Avenue and adjourned to Closed
Session. The City Council continued the Closed Session until after the Regular Meeting. Closed
Session was adjourned at 11:00 p.m. following the Regular Meeting, At 6:00 p.m., the City
Council held a Joint Meeting with the Santa Clara County Fire Department, Santa Clara County
FireSafe Council, and the Santa Clara County Sheriffs Office.
SARATOGA CITY COUNCIL REGULAR MEETING
Mayor Miller called the Regular Meeting to order at 7:03 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT Mayor Howard Miller, Vice Mayor Manny Cappello, Council
Members Emily Lo, Mary -Lynne Bernal& Rishi Kumar
ABSENT None
A1.SO PRESENT James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio. City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Erwin Ordofiez, Community Development Director
Michael Taylor, Recreation & Facilities Director
Nina Walker, Facility Coordinator
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on
June 12, 2015.
REPORT FROM CLOSED SESSION
Mayor Miller stated that there was nothing to report from Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Captain Rick Sung with the Santa Clara County- Sheriff s Office reported on the City Councils
Joint Meeting with the County Fire, the EireSafe Council, and the Sheriffs Office.
Alex Grossman spoke about the Community Garden at EI Quito Park and requested a change in
the garden policy that gives priority to Saratoga residents in the rental of garden plots.
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Leonard Grossman also spoke about the Community Garden at El Quito Park and requested a
change in the garden policy that gives priority to Saratoga residents in the rental of garden plots.
Jerry Gao spoke in opposition to proposed cell towers on Prospect Road and requested changes
to the requirements for wireless facilities in the City Codd.
Frank Bracken also spoke in opposition to the proposed cell towers, raising health concerns
associated with long-term exposure to cell towers. He also asked the City Council to consider an
ordinance that will change requirements for cell towers in the City Code.
Mayor Miller noted that the hearings for the three appeals on the wireless facilities on Prospect
Road will be taking place at the August 19, 2015 City Council Meeting. The public is welcome
to attend the meeting to voice their opinions about the proposed projects. He added that the City
Council received a request to schedule a review of the City's cell tower ordinance and decided
not to pursue the item at this time. Furthermore, if the City Council were to consider amending
the City Code requirements for cell towers it would have to wait until after the appeal hearings
conclude. Additionally, if the City Council were to agree to review the ordinance, it would be
incorporated into the City Council's discussion on its annual work plan, which takes place at the
annual City Council Retreat in January or February
Paul Jacobs spoke in opposition to rate changes enacted by San Jose Water Company and
encouraged the City Council to take action to oppose the rate changes.
Paul Krug spoke in opposition of the San Jose Water Company rate changes, stating that they
unfairly penalize property owners with large lots.
Mayor Miller added that he and Council Member Kumar attended the San Jose Water Company
meeting on the rate changes, along with roughly 300 to 400 other people. The City is taking the
matter seriously Information about water conservation, the recent rate changes, and more is on
the City's website at www.saratoga.ca.us/watereonservation.
Mayor Miller requested that Recreation and Facilities Director Michael Taylor provide a quick
overview of the status of the El Quito Community Garden and the policy for the garden.
Recreation and Facilities Director Michael Taylor reported that there are 17 plots in the garden
that are rented on an annual basis to the public. Three years ago, the City Council adopted a new
policy for the garden that made it a priority to serve Saratoga residents before residents from
other communities. When the new policy was adopted, letters were sent to all gardeners to let
them know that in 2016 priority would be given to Saratoga residents before any non-resident.
There are currently 5 non-residents with plots in the garden and 5 Saratoga residents on the wait
list for a plot in the garden.
Oral Communications - Council Direction to Staff
Vice Mayor Cappello requested that City staff provide the non-resident gardeners with a list of
other local community gardens and if these gardens are limited to residents only
Recreation and Facilities Director Michael Taylor said he would be happy to share this
information with the non-resident gardeners.
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Communications from Boards and Commissions
None
Council Direction to Staff
None
ANNOUNCEMENTS
Council Member Kumar shared information about the Saratoga Young Coders Club that started
on June 7 and meets weekly on Sunday at the Joan Pisani Community Center. Information is
online at www.tinvurl.com/Saratogaclass. Additionally, the Summer movie night series starts
again on June 19 in El Quito Park. Information is on the City of Saratoga website. He also
announced that Saratoga is home to a number of Lego robotics teams and there were 8 teams
from Saratoga that competed nationally last year. For those interested in signing up for a team,
there is an event on June 28, 2015 at 3:00 p.m. at the Joan Pisani Community Center. During the
event, the public can sign up for a team and watch demonstrations.
Council Member Lo announced the annual Independence Day celebration on July 4, 2015 at 9:30
a.m. at Kevin Moran Park. She also shared that the Classic Car Show is on July 19 from 11:00
a.m. to 3:00 p.m. in downtown Saratoga.
Mayor Miller shared information about the City of Saratoga's Lego Engineering Class.
Information is in the City of Saratoga Recreation Activity Guide. Additionally, he announced
that residents can help protect trees in the drought by placing 2 to 4 inches of mulch under the
drip line of the trees and shrubs.
CEREMONIAL ITEMS
1 Commendations for Sandra Tolbert and Marshall Lane Elementary School
Recommended action:
Present the commendations to Sandra Tolbert and representatives of Marshall Lane
Elementary School.
Mayor Miller presented the commendations to Sandra Tolbert and representatives of
Marshall Lane Elementary School.
2. Commendation for Sean Murphy
Recommended action:
Present the commendation to Sean Murphy
Mayor Miller presented the commendation to Sean Murphy
SPECIAL PRESENTATIONS
None
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CONSENT CALENDAR
3. City Council Meeting Minutes
Recommended action:
Approve the City Council minutes for the Special and Regular City Council Meeting on June
3, 2015.
CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON JUNE 3.
2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR.
NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment cycles:
6/2/2015 Period 12
6/9/2015 Period 12
CAPPELLO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/2/2015 PERIOD 12;
AND 6/9/2015 PERIOD 12. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
5. Amended Agreement with Granicus
Recommended action:
Authorize the City Manager to execute the amended agreement with Granicus, Inc.
CAPPELLO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE THE AMENDED AGREEMENT WITH GRANICUS, INC. MOTION
PASSED. AYES. MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES. NONE.
ABSTAIN: NONE. ABSENT NONE.
6. Landscape Maintenance Contract - Gachina Landscape Management
Recommended action:
Approve a two-year contract with Gachina Landscape Management for monthly landscape
maintenance services in the amount of $124,692 per year and authorize City Manager to
execute the same.
CAPPELLO/BERNALD MOVED TO APPROVE A TWO-YEAR CONTRACT WITH
GACHINA LANDSCAPE MANAGEMENT FOR MONTHLY LANDSCAPE
MAINTENANCE SERVICES IN THE AMOUNT OF $124.692 PER YEAR AND
AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED.
AYES. MILLER, CAPPELLO, LO, BERNALD KUMAR. NOES. NONE. ABSTAIN:
NONE. ABSENT NONE.
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7 Landscape Maintenance Contract - Vista Landscape
Recommended action:
Approve a two-year contract with Vista Landscape for monthly landscape maintenance
services in the amount of $60,219 per year and authorize City Manager to execute the same.
CAPPELLO/BERNALD MOVED '1E0 APPROVE A TWO-YEAR CONTRACT WITH
VISTA LANDSCAPE FOR MONTHLY LANDSCAPE MAINTENANCE SERVICES
IN THE AMOUNT OF 560.219 PER YEAR AND AUTHORIZE CITY MANAGER
TO EXECUTE THE SAME, MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT NONE.
8. Resolution Updating the City's Records Retention Schedule
Recommended action:
Adopt the resolution updating the City s Records Retention Schedule.
RESOLUTION NO. 15-036
CAPPELLO/HERNALD MOVED TO ADOPT THE RESOLUTION UPDATING THE
CITY'S RECORDS RETENTION SCHEDULE MOTION PASSED. AYES: MILLER,
CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT
NONE,
9 Resolution Updating Unrepresented Employees' Compensation & Terms of Employment
Recommended action:
Move to adopt the Resolution approving compensation and temis of employment for
Unrepresented Employees.
RESOLUTION NO. 15-037
CAPPELLO/BERNALD MOVED' TO ADOPT THE RESOLUTION APPROVING
COMPENSATION AND TERMS OF EMPLOYMENT FOR UNREPRESENTED
EMPLOYEES MOTION PASSED. AYES. MILLER, CAPPELLO, LO, BERNALD,
KUMAR. NOES: NONE ABSTAIN: NONE. ABSENT NONE.
10. Second Reading of Ordinance Establishing Tobacco Retailer License Requirement
Recommended action:
Waive the second reading, adopt the attached ordinance establishing Article 4-90 'Tobacco
Retailer License in the City Code, and adopt the attached resolution updating the City Fee
Schedule for Fiscal Year 2015/16.
ORDINANCE NO. 327
RESOLUTION NO. 15-038
CAPPELLO/BERNALD MOVED 'TO ADOPT THE ATTACHED ORDINANCE
ESTARLISIIING ARTICLE 4-90 TOBACCO RETAILER LICENSE IN THE CITY
CODE, AND ADOPT THE ATTACHED RESOLUTION UPDATING THE CITY FEE
SCHEDULE FOR FISCAL YEAR 2015/16. MOTION PASSED. AYES. MILLER,
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CAPPELLO, LO, BERNALD, KUMAR. NOES. NONE. ABSTAIN: NONE ABSENT
NONE.
PUBLIC BEARINGS
11. Resolution Ordering Abatement of a Public Nuisance by Removal of 1lazardous Vegetation
(Brush)
Recommended action:
1. Open public hearing, listen to public testimony, and close public hearing: and
2. Adopt resolution overruling objections and ordering hazardous vegetation abatement
(brush).
City Clerk Crystal Bothelio presented the staff report and shared the updated list of properties
not in compliance with hazardous vegetation abatement requirements.
Mayor Miller invited public comment on the item.
No one requested to speak.
Mayor Miller closed the public hearing.
RESOLUTION NO. 15-039
BERNALD/LO MOVED TO ADOPT RESOLUTION OVERRULING OBJECTIONS
AND ORDERING HAZARDOUS VEGETATION ABATEMENT BRUSH). MOTION
PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT NONE.
12. City Code Update
Recommended action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the attached ordinance amending various section
of the City Code and direct staff to place the ordinance on the consent calendar for
adoption at the next regular meeting of the City Council.
Community Development Director Erwin Ordonez presented the staff report. He noted that
there was a typo in the ordinance under the section on Administrative Design Review
Projects (Article 15-45.065).
City Attorney Richard Taylor also added that he received feedback that the language on
subpoena authority (Article 240.090) in the ordinance could be clearer and staff will update
the language to make it easier to understand this section of the ordinance.
Mayor Miller invited public comment en the item.
No one requested to speak.
Mayor Miller closed the public hearing.
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Vice Mayor Cappello requested that the word "award" be replaced with the word "approve"
in Article 2-20.050 of the ordinance.
CAPPELLO/BERNALD MOVED TO WAIVE THE FIRST READING OF THE
ATTACHED ORDINANCE AMENDING VARIOUS SECTIONS OF THE CITY
CODE AND DIRECT STAFF TO PLACE THE ORDINANCE, WITH CHANGES TO
15-45.065, 2-10.090, AND 2-20.060, ON THE CONSENT CALENDAR FOR
ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL.
MOTION PASSED. AYES. MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES.
NONE. ABSTAIN: NONE. ABSENT NONE.
OLD BUSINESS
None
NEW BUSINESS
13. Designation of League of California Cities Annual Conference Voting Delegate and
Altemates
Recommended action:
Designate the City of Saratoga voting delegate and alternative voting delegates) for the 2015
League of California Cities Annual Conference.
City Clerk Crystal Bothelio presented the staff rcpon.
Mayor Miller invited public comment on the item.
No one requested to speak.
CAPPELLO/MILLER MOVED TO DESIGNATE COUNCIL MEMBER MARY -
LYNNE BERNALD AS THE CITY OF SARATOGA VOTING DELEGATE FOR
THE 2015 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AND
COUNCIL MEMBER EMILY LO AND COUNCIL MEMBER RISHI KUMAR AS
ALTERNATE VOTING DELEGATES. MOTION PASSED. AYES: MILLER,
CAPPELLO, LO, BERNALD, KUMAR, NOES. NONE. ABSTAIN: NONE ABSENT
NONE.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Howard Miller
Cities Association of Santa Clara County - during the last meeting, the group received
information from the Santa Clara County Public Health Department about upcoming grant
opportunities, which includes funding for hydration stations. The presenters noted that Saratoga
continues to take advantage of the grant funding offered through the Public Health Department.
Additionally, there was an update on the Silicon Valley low income housing nexus study. There
was also discussion on creating a consistent minimum wage standard throughout Santa Clara
County
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Vice Mayor Manny Cappello
West Valley Sanitation District — at the last meeting, the Hoard agreed to conduct a pilot program
using recycled water for sewer cleanup procedures. The pilot will last 6 months and will help
determine the feasibility of using recycled water for this process, including an assessment of the
cost associated with using recycled water.
Council Member Emily Lo
Council Member Lo shared that she attended the North County Mayors and Managers Meeting
last Friday with City Manager James Lindsay During the meeting. Council Members and City
Managers from the West Valley and North County discussed State Route 85. The group will be
meeting again in July to hopefully determine common interests and goals for State Route 85 and
public transit.
KSAR Community Access TV Board — during the last meeting, the Board was informed that the
new equipment for the Civic Theater will be installed during the City Council summer recess.
Council Member Mary -Lynne Bemald
Cities Association ofSanta Clara County -Legislative Action Committee — upcoming legislation
was discussed during the last meeting. None of the proposed legislation has any direct impacts
on Saratoga.
Council Member Rishi Kumar
The Silicon Valley Leadership Group held a luncheon on the low in
study It was well attended by Planning Commissioners.
housing regional nexus
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
Mayor Miller noted that after the adjournment of the Regular Meeting, the City Council will be
returning to the Closed Session, which had been continued.
LO/BERNALD MOVED TO ADJOURN THE REGULAR MEETING AT 8:20 P.M.
MOTION PASSED. AYES: MILLER, CAPI'ELLO, LO. BERNALD, KUMAR. NOES. NONE.
ABSTAIN: NONE. AHSENT NONE.
Minutes rec[ spe trolly submitted:
�4tK1i(iU
o elio, City Clerk
City of Saratoga
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