HomeMy WebLinkAboutCity Council Agenda Packet 2007-12-19 17-30
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, December 19, 2007
6:00 P.M. – ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE
AVENUE
Commission Interviews for Parks and Recreation Commission
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
December 13, 2007)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
SPECIAL PRESENTATIONS
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CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1. City Council Minutes
Recommended action:
Approve minutes.
2. City Council Minutes
Recommended action:
Approve minutes.
3. Review of Accounts Payable Check Registers
Recommended action:
That the City Council accepts the Check Registers for the following Accounts
Payable payment cycles:
November 29, 2007
December 6, 2007
4. Treasurer's Report for the Three Months Ended September 30, 2007
Recommended action:
That the City Council accept the Treasurer's Report for the three months ended
September 30, 2007.
5. 2008 City Council Meeting Calendar
Recommended action:
Approve meeting calendar.
6. Council Agency Assignments and AdHoc Committee Appointments
Recommended action:
Adopt resolution.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
OLD BUSINESS
None
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NEW BUSINESS
7. Restructuring of CDBG Loans with Mid-Peninsula Housing Coalition
Recommended action:
Postpone a decision on restructuring the loan until the County of Santa Clara and the
City of Campbell have reached a final decision
8. Community Development Department Budget Adjustment.
Recommended action:
Approve the proposed budget adjustment.
9. New location for the Massage Permit Practical Exam
Recommended action:
Approve the proposal for Dr. Brian Burkholder of Krause Family Chiropractic to
perform the Practical Exam required for massage permits.
10. Motor Vehicle (MV) Resolution authorizing No Parking
Recommended action:
Move to adopt the Motor Vehicle Resolution authorizing “No Parking or Stopping”
on Marilyn Lane
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Ann Waltonsmith
Hakone Foundation
Northern Central Flood Control Zone Advisory Board
KSAR
SASCC
Sister City Liaison
Prospect Road AdHoc
Vice Mayor Chuck Page
Chamber of Commerce
Santa Clara County Cities Association-Joint Economic Development Policy Committee
(JEDPC)
West Valley Sanitation District
West Valley Solid Waste Joint Powers Association
Village AdHoc
Chamber of Commerce AdHoc
Councilmember Kathleen King
County Cities Association Legislative Task Force
Peninsula Division, League of California Cities
Santa Clara County Cities Association
Valley Transportation Authority PAC
City School AdHoc
Prospect Road AdHoc
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Aileen Kao
Association of Bay Area Government
Hakone Foundation
West Valley Mayors and Managers Association
City School AdHoc
County HCD Policy Committee
Councilmember Jill Hunter
Historic Foundation
Library Joint Powers Association
Santa Clara County Emergency Council
Santa Clara County Valley Water Commission
Village AdHoc
Chamber of Commerce AdHoc
CITY COUNCIL ITEMS
OTHER
CITY MANAGER’S REPORT
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, Deputy City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council of the City of Saratoga was posted on
December 13, 2007, of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070
and was available for public review at that location. The agenda is also available on the
City’s website at www.saratoga.ca.us
Signed this 13th day of December 2007at Saratoga, California.
Ann Sullivan, CMC
Deputy City Clerk
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NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2008
None
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SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2007 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Commission Interviews for Parks and Recreation Commission
RECOMMENDED ACTION:
Conduct interviews for the Parks and Recreation Commission.
REPORT SUMMARY:
The following people have been scheduled for interviews:
6:15 p.m. Denise Goldberg Parks and Recreation Commission
6:30 p.m. Lerry Charles Wilson Parks and Recreation Commission
There are three vacancies on the Parks and Recreation Commission. The terms of these
positions will expire on October 1, 2011.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Appointments will not be made to the Parks and Recreation Commission.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Adopt resolution and administer Oaths of Office on January 16, 2008 City Council meeting.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – Applications
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SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2007 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: City Council Minutes
RECOMMENDED ACTION:
Approve minutes.
REPORT SUMMARY:
Approve minutes as submitted for the following City Council Meeting:
Special Meeting – December 4, 2007
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Retain minutes for legislative history.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A – Minutes from December 4, 2007
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City Council Minutes December 4, 2007 1
MINUTES
SARATOGA CITY COUNCIL
DECEMBER 4, 2007
Mayor Kao called the Special City Council meeting to order at 7:00 p.m. and lead the
Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Jill Hunter, Kathleen King, Chuck Page,
Vice Mayor Ann Waltonsmith, Mayor Aileen Kao
ABSENT: None
ALSO
PRESENT:
Dave Anderson, City Manager
Barbara Powell, Assistant City Manager
Cathleen Boyer, City Clerk
Crystal Morrow, Administrative Analyst II
Mary Furey, Administrative Services Director
John Livingstone, Community Development Director
John Cherbone, Public Works Director
Michael Taylor, Recreation Director
ORAL COMMUNICATIONS
The following person requested to speak:
Priscilla Ho thanked the Council for their service to the community.
NEW BUSINESS
1. REMARKS FROM OUTGOING MAYOR AILEEN KAO
Mayor Kao thanked her family, fellow City Councilmembers, and City staff.
Mayor Kao highlighted the Council’s accomplishments during 2007.
2. REORGANIZATION OF CITY COUNCIL
STAFF RECOMMENDATION:
1. City Clerk declares the offices of Mayor and Vice Mayor to be vacant
2. Election of the Mayor
3. Election of the Vice Mayor
Cathleen Boyer, City Clerk declared the offices of Mayor and Vice Mayor to be
vacant and asked for nominations.
KING/PAGE MOVED TO ELECT ANN WALTONSMITH TO THE
OFFICE OF MAYOR. MOTION PASSED 5-0.
KING/WALTONSMITH MOVED TO ELECT CHUCK PAGE TO THE
OFFICE OF VICE MAYOR. MOTION PASSED 5-0.
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City Council Minutes December 4, 2007 2
3. OATHS OF OFFICE
Liz Kniss, Santa Clara County Supervisor, administered the Oath of Office to
Mayor Waltonsmith and Vice Mayor Page.
4. REMARKS FROM NEW MAYOR, VICE MAYOR, AND
COUNCILMEMBERS
Mayor Waltonsmith thanked her fellow Councilmembers for electing her to be
Mayor. Mayor Waltonsmith highlighted projects in which she hopes to
complete in the upcoming year.
Vice Mayor Page thanked his fellow Councilmembers for having the
confidence in him to elect him to be vice mayor. Vice Mayor Page thanked his
family for their continued support.
Councilmember King thanked Supervisor Kniss for her support in helping the
City recover TEA money. Councilmember King thanked her fellow
Councilmembers and City staff. Councilmember King highlighted her goals
for the upcoming year.
Councilmember Hunter thanked her fellow Councilmembers, City staff, and
her family. Councilmember Hunter pointed out that the City has incredible
volunteers. Councilmember Hunter stated that she is proud to be a Saratogan.
ADJOURNMENT TO RECEPTION
PAGE/KING MOVED TO ADJOURN THE MEETING. MOTION PASSED 5-0.
There being no further business Mayor Waltonsmith adjourned the regular meeting at
8:00 p.m.
Respectfully submitted,
Cathleen Boyer, CMC
City Clerk
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SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2007 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: City Council Minutes
RECOMMENDED ACTION:
Approve minutes.
REPORT SUMMARY:
Approve minutes as submitted for the following City Council Meeting:
Regular Meeting – November 7, 2007
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Retain minutes for legislative history.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A – Minutes from November 7, 2007
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MINUTES
SARATOGA CITY COUNCIL
NOVEMBER 7, 2007
The City Council of the City of Saratoga met in Closed Session in the Administrative
Conference Room, 13777 Fruitvale Avenue at 5:30 p.m.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
Conference with Legal Counsel – Threatened Litigation: Significant exposure to
litigation pursuant to Government Code section 54956.9(b): (2 potential cases)
The City Council held a Joint meeting at 6:15 p.m. with the Heritage Preservation
Commission in the Administrative Conference Room.
The City Council discussed the orchard maintenance contract and unanimously agreed
that the new contract must contain a section clearly defining a community educational
program, which would be held in the Heritage Orchard.
The Commission presented the Council a proposal of a sign, which would define and
recognize the Heritage Orchard. The Commission explained that the sign would be
located in conjunction with the existing Saratoga Library sign located on the corner of
Saratoga and Fruitvale Avenue.
City Council directed the Heritage Preservation Commission to present the sign proposal
to the Library Commission.
Mayor Kao thanked the Commission for their presentation.
MAYOR’S REPORT ON CLOSED SESSION
Mayor Kao stated that there was no reportable information.
Mayor Kao called the Regular City Council meeting to order at 7:00 p.m. and led the
Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Jill Hunter, Kathleen King, Chuck Page,
Vice Mayor Ann Waltonsmith, Mayor Aileen Kao
ABSENT: None
ALSO
PRESENT:
Dave Anderson, City Manager
Richard Taylor, City Attorney
Barbara Powell, Assistant City Manager
Cathleen Boyer, City Clerk
Mary Furey, Administrative Services Director
John Livingstone, Community Development Director
John Cherbone, Public Works Director
Michael Taylor, Recreation Director
Kate Bear, City Arborist
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City Council Minutes November 7, 2007
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR NOVEMBER 7,
2007
Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2,
the agenda for the meeting of November 7, 2007, was properly posted on November 1,
2007.
ORAL COMMUNICATIONS
The following people requested to speak at tonight’s meeting:
Citizen Ray informed the Council about the skateboard park initiative in the Town of Los
Gatos. Citizen Ray also stated that the citizens might try to get another initiative
qualified to get soccer fields at Vasona Park.
Bill Breck noted that he lived in a historic house along Highway 9. Mr. Breck expressed
his concern about the widening of Highway 9 in order to make the bike path on the other
side wider. Mr. Breck requested that staff look into the proposed width of the path.
Chris Kachulis requested that the Council appropriate funds towards the Ombudsman
Program.
Kathleen Casey Cokely stated that the calendar on the city’s website is not accurate. Ms.
Cokely requested that all adhoc committees meeting be listed on the web.
Janice Gamper requested that the Council support a bike helmet day. Ms. Gamper
expressed her disappointment in the Council for not finding funds for her project.
Paul Hernandez applauded the City’s efforts in going green and requested that the packet
be posted on the internet.
Cameron Colson noted that he is a member of the Green Leaf Committee. Mr. Colson
noted that he hopes that the City will begin the greening process about the use of
chemicals and zero waste options. Mr. Colson announced the next Green Leaf
Committee meeting would be held on November 29th at the Town of Los Gatos City Hall.
Mr. Colson noted the Green Leaf Committee website is www.westvalleygreenleaf.com.
COUNCIL DIRECTION TO STAFF
In response to Ms. Gamper’s comments, Vice Mayor Waltonsmith noted that the
Sheriff’s Office stated that they would see what they could do to find some funding for a
helmet program.
Councilmember King requested information from the Sheriff’s Office in regards to
children riding bicycles without helmets.
In response to Councilmember King’s request, Councilmember Hunter suggested
contacting the various school districts.
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City Council Minutes November 7, 2007
Vice Mayor Waltonsmith suggested that the City/School Adhoc Committee inquire about
this issue.
Dave Anderson, City Manager, noted that he would be meeting with Lane Weiss and
would discuss this issue with him.
In response to Mr. Hernandez’s comments, Councilmember Page noted that the packets
are posted on the City’s website.
In response to Ms. Cokley’s comments, City Manager Anderson stated that the City is
considering doing a separate calendar of events in addition to the City’s calendar.
In response to Mr. Kachulis request, Recreation Director Taylor stated that he would
follow up with him.
COMMUNICATIONS FROM BOARDS AND COMMISSIONS
Steve Kellond noted that he was the Vice Chair of the Heritage Preservation
Commission. Vice Chair Kellond stated that the Commission met with the Council prior
to the meeting and discussed the orchard contract and the proposed Heritage Orchard sign
project.
ANNOUNCEMENTS
Vice Mayor Waltonsmith announced that the next Green Leaf meeting would be held on
November 29, 2007.
Councilmember Page announced that the annual clean up program began in Saratoga.
Councilmember Page pointed out that residents would be receiving a notice
approximately two weeks prior to their scheduled pick up date.
Councilmember King stated that if you shop in the Village this week the merchants
would donate a percentage of sales to the Saratoga Education Foundation.
Councilmember Hunter announced that 11 Village business owners would be receiving
the “Golden Broom Award”.
Barbra Powell, Assistant City Manager, introduced the City’s new Administrative
Analyst II, Crystal Morrow.
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
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City Council Minutes November 7, 2007
CONSENT CALENDAR
1. CITY COUNCIL MINUTES
STAFF RECOMMENDATION:
Approve City Council Minutes of October 3, 2007.
WALTONSMITH/PAGE MOVED TO APPROVE CITY COUNCIL MINUTES
OF OCTOBER 3, 2007. MOTION PASSED 5-0.
2. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS
STAFF RECOMMENDATION:
Accept the Check Registers for the following Accounts Payable payment cycles:
October 10, 2007, October 17, 2007, October 24, 2007.
Kathleen Casey Cokley requested that this item be removed from the Consent
Calendar.
Ms. Cokley stated that the check register takes a long time to print at the Saratoga
Library.
WALTONSMITH/KING MOVED TO ACCEPT THE CHECK REGISTERS
FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES:
OCTOBER 10, 2007, OCTOBER 17, 2007, OCTOBER 24, 2007. MOTION
PASSED 5-0.
3. BUSINESS LICENSE TAX COMPLIANCE PROGRAM AGREEMENT
STAFF RECOMMENDATION:
Authorize the City Manager to execute a three-year agreement with MuniServices
LLC to provide Tax Compliance Program services.
Councilmember King requested that this item be removed from the Consent Calendar.
Councilmember King stated that she was not clear on who would do the collecting.
Mary Furey, Administrative Services Director, explained that the contractor would
provide the collection.
Referring to page 2, Mayor Kao asked if compliance would only apply to one year.
Director Furey explained that one year was recommended by the Council Finance
Committee.
Councilmember Page stated that he was on the Council Finance Committee.
Councilmember Page noted that the Committee recommended obtaining the current
year tax and future revenue.
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City Council Minutes November 7, 2007
PAGE/KING MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A THREE-YEAR AGREEMENT WITH MUNISERVICES LLC
TO PROVIDE TAX COMPLIANCE PROGRAM SERVICES WITH THE
OBJECTIVE OF INCLUDING CURRENT AND FUTURE YEAR DATA
COLLECTION ONLY. MOTION PASSED 5-0.
4. FY 2007-2008 CDBG COUNTY/CITY CONTRACT
STAFF RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute a $328,710.77 contract
with Santa Clara County for the FY 2007-2008 CDBG Program.
RESOLUTION: 07- 073
WALTONSMITH/PAGE MOVED TO ADOPT A RESOLUTION
AUTHORIZING THE CITY MANAGER TO EXECUTE A $328,710.77
CONTRACT WITH SANTA CLARA COUNTY FOR THE FY 2007-2008
CDBG PROGRAM. MOTION PASSED 5-0.
5. STATUS REPORT ON REINSTATEMENT OF PARKS & RECREATION
COMMISSION
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Councilmember Hunter requested that his item be removed from the Consent
Calendar.
Councilmember Hunter expressed her desire to have seven members instead of five
members on the Parks and Recreation Commission.
Assistant City Manager Powell explained that at the Council Retreat, Council voted
to have five members on the Commission.
Kathleen Casey Cokley stated that she recommended that the Commission have seven
members so each park would be represented.
KING/WALTONSMITH MOVED TO ACCEPT REPORT AND DIRECT STAFF
TO MOVE FORWARD WITH NEXT STEPS LISTED IN STAFF REPORT.
MOTION PASSED 5-0.
6. CONSIDERATION OF ESTABLISHMENT OF COUNCIL AD HOC TO
RECOMMEND POLICIES CONCERNING NAMING OF CITY-OWNED
FACILITIES
STAFF RECOMMENDATION:
Review report and direct staff accordingly
Kathleen Casey Cokley requested that this item be removed from the Consent
Calendar.
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City Council Minutes November 7, 2007
Ms. Cokley stated that she does not support naming facilities after people who
volunteered.
KING/WALTONSMITH MOVED TO APPOINT VICE MAYOR
WALTONSMITH AND COUNCILMEMBER KING TO THE ADHOC TO
RECOMMEND POLICIES CONCERNING NAMING OF CITY-OWNED
FACILITIES. Motion passed 5-0.
7. CONSIDERATION OF ENDORSEMENT FOR U.S. MAYORS CLIMATE
PROTECTION AGREEMENT
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Vice Mayor Waltonsmith requested that his item be removed from the Consent
Calendar.
Vice Mayor Waltonsmith expressed her support for this agreement.
Eve Matelan noted that she was a member of the Green Leaf Committee and stated
that she fully supported this agreement.
Kathleen Casey Cokley stated that the City should provide housing to employees who
commute.
WALTONSMITH/KING MOVED TO DIRECT THE MAYOR TO SIGN THE
ENDORSEMENT FOR U.S. MAYORS CLIMATE PROTECTION
AGREEMENT. MOTION PASSED 5-0.
8. RENEWAL OF COMMUNICATIONS SITE LEASE AGREEMENT WITH
STC FIVE LLC, BY GLOBAL SIGNAL ACQUISITIONS II LLC (SPRINT
SPECTRUM L.P.)
STAFF RECOMMENDATION:
Accept report and adopt the resolution approving the Communications Site Lease
Agreement with STC Five LLC by Global Signal Acquisitions II LLC, at Congress
Springs Park.
RESOLUTION: 07-071
Kathleen Casey Cokley requested that this item be removed from the Consent
Calendar.
Ms. Cokley requested a map of all cell towers/antennas located throughout the City.
WALTONSMITH/PAGE MOVED TO ADOPT THE RESOLUTION
APPROVING THE COMMUNICATIONS SITE LEASE AGREEMENT WITH
STC FIVE LLC BY GLOBAL SIGNAL ACQUISITIONS II LLC, AT
CONGRESS SPRINGS PARK. MOTION PASSED 5-0.
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City Council Minutes November 7, 2007
9. RENEWAL OF LEASE AGREEMENT WITH FRIENDS OF SARATOGA
LIBRARIES FOR USE OF THE BOOK-GO-ROUND BUILDING
STAFF RECOMMENDATION:
Adopt a resolution authorizing the City Manager to enter into a lease agreement with
the Friends of the Saratoga Libraries for use of the Book-Go-Round Building.
RESOLUTION: 07-072
Councilmember King requested that this item be removed from the Consent Calendar.
Councilmember King stated that she felt that this contract should contain a sufficient
sinking fund for future repairs.
Council discussion in regards to Councilmember King’s concerns.
Kathleen Casey Cokley stated that other groups should be allowed to use the building
and suggested incorporating it into the Historic Park.
PAGE/ MOVED TO ADOPT RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A LEASE AGREEMENT WITH THE
FRIENDS OF THE SARATOGA LIBRARIES FOR USE OF THE BOOK-GO-
ROUND BUILDING. MOTION PASSED 3-2 WITH KAO AND KING
OPPOSING.
PUBLIC HEARINGS
10. APPEAL OF VARIANCE AND DESIGN REVIEW APPLICATION NO. 07-
233: 20640 THIRD STREET, WHICH WAS APPROVED BY THE PLANNING
COMMISSION ALLOWING CONSTRUCTION OF A NEW 3,798 SQUARE
FOOT COMMERCIAL BUILDING
STAFF RECOMMENDATION:
Deny the appeal, thus affirming the Planning Commission Variance and Design
Review Approval issued on September 26, 2007
Mayor Kao opened the public hearing and invited public comments.
Kathleen Casey Cokley noted that she opposes the project.
WALTONSMITH/PAGE MOVED TO CONTINUE THE HEARING UNTIL
NOVEMBER 20, 2007. MOTION PASSED 5-0.
11. CAPITAL IMPROVEMENT PLAN (CIP) F.Y. 07/08 UPDATE – PUBLIC
HEARING AND ENVIRONMENTAL IMPACT ASSESSMENT
STAFF RECOMMENDATION:
1. Receive report, conduct Public Hearing, and provide direction to staff.
2. Adopt attached Environmental Impact Assessment for new CIP projects
(Attachment 2).
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City Council Minutes November 7, 2007
3. Adopt Resolution amending the Fiscal Year 07/08 Budget reflecting Council
direction from the September 5th and October 3rd City Council Meetings
(Attachment 3)
4. Adopt final CIP Project list (Attachment 4).
RESOLUTION: 07-070
John Cherbone, Public Works Director, presented staff report.
Brigitte Ballingall noted that she was the Chair of the Traffic Safety Commission.
Chair Ballingall stated that the City has worked extensively with the Saratoga
Elementary School. Chair Ballingall suggested that the City continue to collaborate
with the school for funding and social engineering in terms of looking for alternative
solutions. Chair Ballingall stated that she would advocate that the priority be to make
it safe to walk on Komina.
Mayor Kao opened the public hearing and invited public comments.
The following people spoke in support of the Komina Walking Path and the Saratoga
Elementary School Driveway and Sidewalk Modifications:
Sarah Okuno
Jeff Barco
David Lemire
Laura Menard
Dory Albert
Ann Veis
Michael Oliver
Marty Goldberg noted that the neighborhood around Blue Hills School experienced
the same types of problems.
PAGE/WALTONSMITH MOVED TO ADOPT ENVIRONMENTAL IMPACT
ASSESSMENT FOR NEW CIP PROJECTS; ADOPT RESOLUTION
AMENDING THE FISCAL YEAR 07/08 BUDGET REFLECTING COUNCIL
DIRECTION FROM THE SEPTEMBER 5TH AND OCTOBER 3RD CITY
COUNCIL MEETING; ADOPT FINAL CIP PROJECT LIST. MOTION
PASSED 5-0.
Councilmember Hunter noted for the record that she did not support the funding for
the Kevin Moran Park Project.
Mayor Kao declared a break at 10:10 p.m.
Mayor Kao reconvened the meeting at 10:20 p.m.
OLD BUSINESS
12. NEWSRACK ENCASEMENT DESIGN, AND FEE SCHEDULE
AMENDMENT TO IMPLEMENT THE ADOPTED NEWSRACK
ORDINANCE
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City Council Minutes November 7, 2007
STAFF RECOMMENDATION:
Staff recommends the Council provide direction on the following:
• Newsrack Encasement Design.
• Amendment to the Fee Schedule to support the cost of the permit program,
enforcement, and maintenance of the encasements.
John Cherbone, Public Works Director, presented staff report.
Paul Hernandez suggested that the City should ask what the merchants and property
owners prefer. Mr. Hernandez stated that some of the racks near the curbs are a
hazard to people getting out of their cars. Mr. Hernandez stated that he supports
racks against the buildings.
Kathleen Casey Cokley stated that she supported the racks in the Village.
KING/HUNTER MOVED TO PURCHASE ONE FOUR BOX METAL RACK
AND ONE FOUR BOX WOOD RACK USING THE EXISTING FRAME AND
LET THE PEOPLE VOTE WHICH ON E THEY LIKE THE BEST. MOTION
PASSED 4-1 WITH KAO OPPOSING.
KING/PAGE MOVED TO ACCEPT STAFF’S RECOMMENDATION
REGARDING FEES. MOTION PASSED 5-0.
NEW BUSINESS
13. CONTINUATION OF HEARING RE NOTICE OF INTENT TO RECORD
NOTICE OF VIOLATION
STAFF RECOMMENDATION:
Staff recommends that the City Council place the Notice of Intent to Record Notice of
Violation regarding a Parcel Map (Recorder’s No. 18995051 - Foster) on the regular
agenda and open the item for comment. After receiving comments (if any) on the
item, Staff recommends that the City Council continue the item to March 5, 2008.
Richard Taylor, City Attorney, presented staff report.
PAGE/KING MOVED TO CONTINUE THE ITEM TO MARCH 5, 2008.
MOTION PASSED 5-0.
14. REQUIREMENTS FOR TREE PROTECTION SECURITY DEPOSIT FOR
COMMUNITY DEVELOPMENT PROJECTS
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Kate Bear, City Arborist, presented staff report.
Kathleen Casey Cokley stated that if a person cannot afford to post a bond they
probably cannot afford to maintain their property.
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City Council Minutes November 7, 2007
Paul Hernandez noted that he owned the Saratoga Oaks Lodge. Mr. Hernandez noted
that his oak tree was damaged by the Trafalger project. Mr. Hernandez stated that the
bond was only for $10,000 and his tree was valued over $100,000.
City Council discussion but no direction to staff was provided.
15. APPROVAL OF BANNERS FOR THE SARATOGA VILLAGE
STAFF RECOMMENDATION:
Accept report, approve the proposed design for Village Banners and direct staff to
work with the Saratoga-Monte Sereno Community Foundation and Saratoga Village
Development Council (SVDC) to purchase and install the banners.
Barbara Powell, Assistant City Manager, presented staff report.
Kathleen Casey Cokley noted that she supported the banners.
PAGE/WALTONSMITH MOVED TO APPROVE THE PROPOSED DESIGN
FOR VILLAGE BANNERS AND DIRECT STAFF TO WORK WITH THE
SARATOGA-MONTE SERENO COMMUNITY FOUNDATION AND
SARATOGA VILLAGE. MOTION PASSED 5-0.
Councilmember King excused herself from the meeting at 12:05 a.m.
16. SARATOGA VILLAGE PARKING UPDATE
STAFF RECOMMENDATION:
Accept report and provide direction to staff regarding Saratoga Village parking.
John Cherbone, Public Works Director, presented staff report.
Kathleen Casey Cokley
Consensus of the City Council to direct staff to:
• Pursue an updated parking study and to determine whether additional parking
can be funded with the $40,000 in-lieu fees
• Evaluate the 15-minute green parking zones in from of the French Tailor and
Florentines
• Newsletter article on whether there is funding to conduct a parking study in
the Village
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kao reported the following information:
West Valley Mayors and Managers Association – met October 24, 2007 and voted to
appoint Dolly Sandoval to serve an additional year so as to allow her to run for election
for the position of Vice-Chair of the VTA Board of Directors.
Vice Mayor Waltonsmith reported the following information:
SASCC – will be interviewing for their new Managing Director.
26
City Council Minutes November 7, 2007
Councilmember Page reported the following information:
West Valley Sanitation District – recently had an internal control audit and the review
came back unqualified.
West Valley Solid Waste Joint Powers Association – unanimous decision to eliminate the
hard to service rate.
Councilmember Hunter reported the following information:
Santa Clara County Valley Water Commission – noted that the Board is very concerned
about the possibility of a drought.
CITY COUNCIL ITEMS
Councilmember Hunter requested that the application to be a Tree City USA be
agendized.
Vice Mayor Waltonsmith concurred with Councilmember Hunter’s request.
OTHER
None
CITY MANAGER’S REPORT
None
ADJOURNMENT
WALTONSMITH/PAGE MOVED TO ADJOURN THE MEETING. MOTION
PASSED 5-0.
There being no further business Mayor Kao adjourned the regular meeting at 12:30 p.m.
Respectfully submitted,
Cathleen Boyer, CMC
City Clerk
27
AGENDA ITEM:
CITY MANAGER: Dave Anderson
Karen Caselli DIRECTOR:Mary Furey
RECOMMENDED ACTION:
That the City Council accepts the Check Registers for the following Accounts Payable payment cycles:
November 29, 2007
December 6, 2007
REPORT SUMMARY:
Attached are the Check Registers for:
Date
Ending
Check No.
11/29/07 106584 106627 44 $99,737.36 11/29/07 11/20/07 106583
12/06/07 106628 106680 53 $88,789.42 12/07/07 11/29/07 106627
Total$188,526.78
AP Date Check No. Issued to Dept.Amount
11/29/07 106614 Various $12,838.36
11/29/07 106626 Various $28,563.50
12/06/07 106653
General/ CIP
Activity $21,307.93
12/06/07 106671 Public Works $10,858.00
The following is a list of Accounts Payable checks that were voided or manually issued:
(No manual/voided checks)
The following is a list of cash reduction by fund:
Fund #AP 11/29 AP 12/06 Total
001 General 34,961.40 82,457.98 117,419.38
201 Manor Drive Landscape -
202 Ferdericksburg Landscape -
203 Greenbriar Landscape -
204 Quito Lighting 1,209.76 1,209.76
205 Azule Lighting 264.24 264.24
206 Sarahills Lighting 288.49 288.49
207 Village Lighting 765.47 28.08 793.55
SARATOGA CITY COUNCIL
Various
Finance & Administrative Services
Accounts Payable
Checks
Released
Monthly Gas and Electric
Services
December 19, 2007
Starting
Check
No.
PREPARED BY:
Amount
Fund Description
Various Landscape Services
(Pruning, clean-up, repairs)Various
Accounts Payable
Pacific Gas & Electric
Purpose
MEETING DATE:
Date
General
SC Valley Transp.
Authority
Vista Landscape &
Maintenance
DEPARTMENT:
The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the expenditure:
Fund
Type of Checks
Prior Check Register
Ending
Check No.
Total
Checks
SUBJECT: Review of Accounts Payable Check Registers.
Konica Minolta
Business Solutions
General/ Document
Imaging Project
Purchase of Microfiche
Scanner
FY08 1st & 2nd Quarter
Member Agency Fee
C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report28
The following is a list of cash reduction by fund: (continued)
Fund #AP 11/29 AP 12/06 Total
209 McCartysville Landscape 15.44 15.44
210 Tricia Woods Landscape 7.72 7.72
211 Arroyo de Saratoga Landscape -
212 Leutar Court Landscape -
216 Beauchamps Landscape 46.90 46.90
217 Sunland Park Landscape -
222 Prides Crossing Landscape 35.97 35.97
224 Village Commercial Landscape 1,812.67 1,812.67
225 Saratoga Legends Landscape 38.65 38.65
226 Bellgrove Landscape 421.40 421.40
227 Cunningham/Glasgow Landscape -
228 Kerwin Ranch Landscape -
229 Tollgate LLD -
231 Horseshoe Landscape/Lighting 7.99 7.99
232 Gateway Landscape 139.41 139.41
233 Carnelian Glen -
270 CDBG Administration -
271 Saratoga Housing & Rehab. Prg.-
400 Library Bond Debt Service -
501 Equipment Replacement ISF -
502 Information Technology -
503 Facility Improvement 10,248.81 1,047.20 11,296.01
504 Facilities 454.36 18.10 472.46
505 Information Technology 803.99 104.95 908.94
506 Office Stores Fund 1,053.40 1,053.40
510 Liability/Risk Mgt 7,999.78 7,999.78
511 Workers' Comp -
701 Traffic Safety 3,068.89 3,068.89
702 Highway 9 Safety -
704 -
706 Sidewalk Annual Project -
708 -
716 Highway 9/Oak Pedestrain -
720 KSAR/CATV Agency Fund -
727 El Quito Area Curb Replacement -
731 Storm Drain Upgrades -
732 Median Landscape/Irrigation -
734 Civic Center Landscape 6,438.53 6,438.53
735 Village Lights (Zone 7A)-
736 Village Trees Lighting -
738 Cox Ave Railroad Crossing -
744 Village Sidewalk, Curb/Gutter -
746 Saratoga-Sunnyvale Gateway -
747 1,780.00 1,780.00
748 El Ca Grante/Monta Vista -
752 3,102.64 3,102.64
755 Warner Hutton House Improv.-
762 North Campus/19848 Prospect 720.00 720.00
766 Historical Park Fire Alarm -
780 -
Annual Street Resurfacing
Saratoga Sunnyvale PH 2
Sara-Sun ADA Curb Ramps
Beauchamp Park Fund
Fund Description
Document Imaging Project
C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report29
The following is a list of cash reduction by fund: (continued)
Fund #AP 11/29 AP 12/06 Total
783 -
785 8,000.00 8,000.00
790 -
791 -
792 Alternative Soccer Field -
793 350.00 111.06 461.06
795 525.00 525.00
797 San Marcos OP Space Trail 20,198.50 20,198.50
99,737.36 88,789.42 188,526.78
- - -
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the A/P Checks By Period and Year report format
TOTAL
Trail Segment #3 Repair
Parks/Trails Repair
Wildwood Park - Wtr/Seat
Fund Description
Kevin Moran
UPRR/De Anza Trail
Citywide Tree Replanting
C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report30
31
32
33
34
3
5
3
6
3
7
3
8
3
9
SARATOGA CITY COUNCIL
MEETING DATE: December 12, 2007 AGENDA ITEM:
DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Ann Xu, Accountant DEPT HEAD: Mary Furey,
Finance & Admin Services Director
SUBJECT: Treasurer’s Report for the Three Months Ended September, 2007
RECOMMENDED ACTION
That the City Council accept the Treasurer’s Report for the three months ended September 30, 2007.
REPORT SUMMARY
California government code section 41004 requires that the City Treasurer (the Municipal Code of the
City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City Treasurer)
submit to the City Clerk and the legislative body a written report and accounting of all receipts,
disbursements, and fund balances.
41004. Regularly, at least once each month, the City Treasurer shall submit to the City Clerk a
written report and accounting of all receipts, disbursements, and fund balances. He shall file a
copy with the legislative body.
Additionally with the passage of Chapter 687, Statutes of 2000 (AB 943 Dutra), effective
January 1, 2001 cities are now required to forward copies of their second and fourth quarter
calendar year investment portfolio reports to the California Debt and Investment Advisory
Commission (CDIAC) within 60 days. The CDIAC will use the report as an additional opportunity to
examine public investment practices in a more consistent basis than before.
Cities, such as the City of Saratoga, that are 100 percent invested in the Local Agency Investment Fund
(LAIF) are exempt from the new investment portfolio reporting requirements and are only required to
send a letter to CDIAC indicating the total and composition of their investments. This Treasurer’s Report
will satisfy our reporting requirement to the CDIAC.
The following attachments provide various financial data and analysis for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL IMPACT
Cash and Investments Balance by Fund
With staff’s ongoing review of transactions and adjusting entries in preparation of the closing of fiscal
year 2006/07, please note that the cash and fund balance information reported in this Treasurer’s Report
for the three months ended September 30, 2007 is preliminary and subject to change with year-end
40
closing adjustments and auditor’s review.
As of September 30, 2007, the City had $252,559 in cash deposit at Comerica bank, $13,518,834 on
deposit with LAIF, and $2,749 in cash with fiscal agents for the Public Financing Authority and Library
Bond. Council Policy on operating reserve funds adopted on April 20, 1994, states that: for cash flow
purposes, to avoid the necessity of dry period financing, pooled cash from all funds should not be reduced
below $2,000,000. The total pooled cash balance as of September 30, 2007 is $13,774,142 and exceeds
the limit required.
Cash Summary
Unrestricted Cash
Comerica Bank 252,559
Deposit with LAIF 13,518,834
13,771,393
Restricted Cash
Fiscal Agents 2,749
2,749
Total 13,774,142
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
The City will not be in compliance with Government Code Section 53891 and Section 40804.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT
N/A
ATTACHMENTS
A – Cash Balances by Fund
B – Change in Total Fund Balances by Fund
C – Cash and Investments by CIP Project
D – Change in Total Fund Balances by CIP Project
E – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
41
ATTACHMENT A
The following table summarizes the City’s total cash and investment balances by Fund.
Fund Types Fund Description
Cash & Investment
Balance at
September 30, 2007
General General Fund 956,828$
Reserved Fund Balance
Petty Cash Reserve 1,300$
Retiree Medical Reserve 62,500$
Designated Reserves:
Designated for Economic Uncertainty 1,500,000$
Designated for Operations 2,554,150$
Designated for Carryforwards 253,875$
Designated for Grants 80,000$
Designated for CIP - Radar Signs 47,000$
Designated for Special Project Reserve 450,000$
Special Revenue Highway Users Gas Tax 263,103$
Landscape and Lighting 231,326$
Development Services 2,011,879$
Enviromental Programs 710,667$
Development Fees 118,923$
Community Development Block Grant -$
SHARP loan 91,255$
Capital Project Park Development Fund 24,227$
Library Expansion Capital Project Fund 306,359$
Street Projects 1,933,762$
Park and Trail Projects 1,536,900$
Facility Improvement Projects 413,741$
Adminstrative Projects 69,872$
Debt Service Library Bond 91,596$
Internal Service Equipment Replacement 8,573$
IT Replacement 281,586$
Facility Improvement (40,372)$
Equipment Maintenance (23,119)$
Information Technology Services (29,482)$
Office Stores Fund (8,667)$
Liability/Risk Management (113,399)$
Workers Compensation (42,816)$
Trust/Agency Leonard Road (3,520)$
Public Financing Authority 1,230$
KSAR - Community Access TV 34,863$
Total City 13,774,142$
42
ATTACHMENT B
CHANGES IN TOTAL FUND BALANCE
The following table presents the ending Fund Balances for the City’s major fund types at September 30,
2007. This table excludes Trust and Agency funds where the City acts merely as a third party custodian
of an outside party’s funds.
Fund Description
06/30/07
Fund
Balance
Incr/(Decr)
Jul-Aug Revenues Expenditures Transfers
09/30/07
Fund
Balance
General
General Fund 1,678,838 (1,053,906) 591,657 682,408 534,182
Reserved Fund Balance:- - - - -
Petty Cash Reserve 1,300 - - - 1,300
Retiree Medical Reserve 62,500 - - - 62,500
Designated Fund Balances:- - - - -
Economic Uncertainty Reserve 1,500,000 - - - 1,500,000
Operations Reserve 2,554,150 - - - 2,554,150
Designated for Grants 80,000 - - - 80,000
Designated for CIP Radar Signs 47,000 - - - 47,000
Designated for Special Projects 450,000 - - - 450,000
Special Revenue
Highway Users Gas Tax 438,316 (178,689) - - 259,627
Landscape/Lighting Fd 316,077 (64,439) 140 20,447 231,330
Development Services 1,963,789 922 - - 1,964,711
Environmental Programs 710,668 - - - 710,668
CDBG - - - - -
SHARP Loan 89,588 1,111 556 - 91,254
Capital Project
Park Development 209,087 (182,380) - 2,480 24,227
Library Expansion 684,725 - - 4,110 680,616
Street Projects 1,428,969 378,085 - 95,943 - 1,711,111
Park and Trails 1,298,728 400,046 - 14,500 - 1,684,275
Facility Improvements 441,991 (11,431) 435 17,255 - 413,739
Adminstrative Projects - 70,734 - 862 - 69,872
Debt Service
Library Bond 746,556 (657,384) 905 - 90,077
Internal Service Fund
Equipment Replacement 8,572 - - - 8,572
Technology Replacement 352,280 (70,694) - - 281,586
Building Maintenance 14,458 (74,799) - 46,547 (106,888)
Equipment Maintenance - (25,820) - 9,146 (34,965)
Information Technology Services - (70,679) - 13,930 (84,610)
Stores Fund - (6,065) - 2,968 (9,033)
Liability/Risk Management - (117,577) 1,032 3,468 (120,014)
Workers Compensation - (45,360) - 1,389 (46,748)
Total City 15,077,592 (1,442,824) 493,692 784,552 - 13,343,908
43
ATTACHMENT C
CASH AND INVESTMENTS BALANCES BY CIP PROJECT
The following table details the cash balances for each project in the Public Safety, Infrastructure, Facility,
and Park and Trails Capital Improvement Project Funds.
CIP Funds/Projects
Cash & Investment
Balance at
September 30, 2007
Street Projects
Traffic Safety 35,348
Highway 9 Safety Project 58,960
Annual Street Resurfacing Project 95,074
Sidewalks Yearly Project 104,680
Saratoga Sunnyale Road Resurfacing 122,384
Fourth Street Bridge 100,000
Highway 9 and Oak Place Pedestrian Sign (163,760)
Quito Road Bridge Replacement 9,730
Quito Road Bridge Construction 113,859
Two Solar Power Radar Feedbacks 62,000
El Quito Area Curb Replacement 164,999
Sobey Road Culvert Repair 150,000
Storm Drain Upgrades 11,314
Median Repairs(Landscape/Irrig.)4,021
Village-Trees & Light 50,000
Village Trees & Lights at Sidestreets 50,000
Cox Ave Railroad Crossing Upgrade 19,755
Prospect Road Median 50,000
City Entrance Sign/Monument 13,467
Village-Streetscape Impv (Sidewalk, Curbs)737,846
Saratoga-Sunnyvale/Gateway (15,383)
Storm Drain @ El Camino / Mt Vista 85,321
Saratoga-Sunnyvale/Gateway Sidewalk 74,148
Total Street Projects 1,933,762
Parks & Trails
Beauchamp Park 13,362
Wildwood Park 10,000
Historical Park 37,200
Historical Park 106,530
Hakone Garden D/W 164,283
DeAnza Trail (184,219)
Kevin Moran Improvements 1,101,336
West Valley Soccer Field 147,860
Park/Trail Repairs 40,805
Heritage Orchard Path 25,000
Trail Segment #3 Repair 13,476
Treelink Ranch Trail 30,000
San Marcos OP Space Trail 25,328
CIP Allocation Fund 5,939
Total Parks & Trails 1,536,900$
Facility Improvements
Civic Center Landscape 62,625
WHH Improvements 23,736
Facility Projects (250)
Fire Alarm at McWilliams & Museum 20,387
North Campus - 19848 Prospect Road 300,980
Historical Park Fire Alarm System 6,262
Total Facility Improvements 413,741
Administrative Projects
Financial System Upgrade 70,734
Document Imaging Project (862)
Total Administrative Projects 69,872$
Total CIP Funds 3,954,275$
44
ATTACHMENT D
FUND BALANCES BY CIP PROJECT
The following table details the fund balances for each project in the Public Safety, Infrastructure, Facility,
and Park and Trails Capital Improvement Project Funds.
CIP Funds/Projects
06/30/07
Fund
Balance
Incr/(Decr)
Jul-Aug Revenues Expenditures Transfers
09/30/07
Fund
Balance
Street Projects
Traffic Safety 41,355 (3,559) - 2,448 35,348
Highway 9 Safety Project 58,960 - - - 58,960
Annual Street Resurfacing Project - 153,562 - 58,488 95,074
Sidewalks Yearly Project 108,605 (1,075) - 2,850 104,680
Saratoga Sunnyale Road Resurfacing - 154,540 - 32,157 122,384
Fourth Street Bridge 100,000 - - - 100,000
Highway 9 and Oak Place Pedestrian Sign (164,891) - - - (164,891)
Quito Road Bridge Replacement 9,730 - - - 9,730
Quito Road Bridge Construction 113,859 - - - 113,859
Two Solar Power Radar Feedbacks 15,000 47,000 - - 62,000
El Quito Area Curb Replacement 164,999 - - - 164,999
Sobey Road Culvert Repair 150,000 - - - 150,000
Storm Drain Upgrades 11,314 - - - 11,314
Median Repairs(Landscape/Irrig.)4,021 - - - 4,021
Village Improvements 50,000 - - - 50,000
Village Trees & Lights at Sidestreets 7,000 43,000 - - 50,000
Cox Ave Railroad Crossing Upgrade (201,766) - - - (201,766)
Prospect Road Median 50,000 - - - 50,000
City Entrance Sign/Monument 13,467 - - - 13,467
Village-Streetscape Impv (Sidewalk, Curbs) 737,846 - - - 737,846
Saratoga-Sunnyvale/Gateway 74,148 (89,531) - - (15,383)
Storm Drain @ El Camino / Mt Vista 85,321 - - - 85,321
Saratoga-Sunnyvale/Gateway Sidewalk - 74,148 - - 74,148
Total Street Projects 1,428,969 378,085 - 95,943 - 1,711,111
Parks & Trails
Beauchamp Park - 13,362 - - 13,362
Wildwood Park - 10,000 - - 10,000
Historical Park - 37,200 - - 37,200
Historical Park - 106,530 - - 106,530
Hakone Garden D/W 164,283 - - - 164,283
DeAnza Trail (184,219) 147,375 - - (36,844)
Kevin Moran Improvements 1,112,298 - - 10,962 1,101,336
West Valley Soccer Field 155,868 (8,009) - - 147,860
Park/Trail Repairs 44,558 (217) - 3,538 40,804
Heritage Orchard Path - 25,000 - - 25,000
Trail Segment #3 Repair - 13,476 - - 13,476
Treelink Ranch Trail - 30,000 - - 30,000
San Marcos OP Space Trail - 25,328 - - 25,328
CIP Allocation Fund 5,939 - - - 5,939
Total Parks & Trails 1,298,728 400,046 - 14,500 - 1,684,275
Facility Improvements
Civic Center Landscape 63,703 (581) - 498 62,624
WHH Improvements 25,000 - - 1,265 23,735
Facility Projects - - - 250 (250)
Fire Alarm at McWilliams & Museum 25,000 (4,613) - - 20,387
North Campus - 19848 Prospect Road 322,025 (6,238) 435 15,242 300,980
Historical Park Fire Alarm System 6,262 - - - 6,262
Total Facility Improvements 441,991 (11,431) 435 17,255 - 413,739
Administrative Projects
Financial System Upgrade - 70,734 - - 70,734
Document Imaging Project - - - 862 (862)
Total Administrative Projects - 70,734 - 862 - 69,872
Total CIP Funds 3,169,688 837,434 435 128,560 - 3,878,997
45
ATTACHMENT E
46
SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2007 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: 2008 City Council Meeting Calendar
RECOMMENDED ACTION:
Approve 2008 Meeting Calendar.
REPORT SUMMARY:
Attached is the 2008 City Council Meeting Calendar.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Provide copies to all City Councilmembers, Staff, and Commissioners. Staff will notify KSAR
and update website.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – 2008 Meeting Calendar
47
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2008
1/2 Regular Meeting – Cancelled
1/16 Regular Meeting –Joint Meeting with Hakone Foundation
2/1 City Council Retreat @ Warner Hutton House
2/6 Regular Meeting – Joint Meeting with Sheriff’s Office and County Fire
2/20 Regular Meeting – Joint Meeting with Supervisor Liz Kniss
3/5 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
3/19 Regular Meeting – Joint Meeting with Planning Commission
4/2 Regular Meeting – Joint meeting with Library Commission and Friends of the
Saratoga Libraries
4/16 Regular Meeting – Joint meeting with Youth Commission
5/7 Regular Meeting – Joint meeting with Mt. Winery
5/21 Regular Meeting – Joint Meeting with Traffic Safety Commission
6/4 Regular Meeting – Joint Meeting with Parks and Recreation Commission
6/18 Regular Meeting – No Joint Meeting Scheduled
7/2 Regular Meeting – Joint meeting with Heritage Preservation Commission and
Historic Foundation
7/16 Regular Meeting – Joint meeting with SASCC
8/6 Regular Meeting – No Joint Meeting Scheduled
8/20 Summer Recess – No Meeting
9/3 Regular Meeting – Joint Meeting with West Valley Board of Trustees
9/17 Regular Meeting – Joint Meeting with Saratoga Union Elementary School District
10/1 Regular Meeting – Joint Meeting with Montalvo Arts
10/15 Regular Meeting – Joint Meeting with Los Gatos-Saratoga Union High
School District
11/5 Regular Meeting –No Joint Meeting Scheduled
11/19 Regular Meeting – No Joint Meeting Scheduled
12/3 Regular Meeting – Reorganization
12/17 Regular Meeting – No Joint Meeting Scheduled
48
SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2007 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Council Agency Assignments and AdHoc Committee Appointments
RECOMMENDED ACTION:
Adopt resolution.
REPORT SUMMARY:
On December 4, 2007 the City Council reorganized and approved the nomination of
Mayor Ann Waltonsmith and Vice Mayor Chuck Page. Also at that time Mayor Waltonsmith
directed the Council to submit their assignment requests to Vice Mayor Page for appointment. It
is now appropriate to adopt the attached resolution with the Council Agency and AdHoc
appointments.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Some Council representatives to various agencies and AdHoc Committees will remain the same,
while other agencies and AdHoc Committees will not have assigned representatives.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Disseminate information to various agencies and City staff.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A – Resolution
49
RESOLUTION NO. 07
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING COUNCIL REPRESENTATIVES TO AGENCIES AND ADHOC
COMMITTEES
WHEREAS, the City Council reorganized on December 4, 2007, for the coming year;
and
WHEREAS, representatives from the City Council serve on various agencies and adhoc
committees; and
WHEREAS, the responsibility for representing the City Council should be shared by all
its members.
NOW, THEREFORE, BE IT RESOLVED that after due consideration of the interest of the
City Council and the needs of the various organizations to which the City Council sends
representatives, the following representatives agree hereby to be appointed to the agencies and
adhoc committees named, through December 2008, or until replaced:
Agency Councilmember Alternate
Association of Bay Area Governments Waltonsmith Page
Chamber of Commerce Page Hunter
Comprehensive County Expressway
Planning Study Policy Advisory
Board (PAB)
Waltonsmith Kao
County HCD Policy Committee Kao Hunter
Hakone Foundation Liaison Waltonsmith Page
Historic Foundation Hunter Kao
KSAR Community Access TV Board Hunter Waltonsmith
Library Joint Powers Association Hunter King
Northern Central Flood Control Zone
Advisory Board
Hunter Waltonsmith
Peninsula Division, League of
California Cities
King Page
Recycling & Waste Reduction
Commission of SCC
Kao Page
Santa Clara County Valley Water
Commission
Kao Hunter
Santa Clara County Cities Association King Waltonsmith
Santa Clara County Cities Association-
Joint Economic Development Policy
Committee (JEDPC)
Kao King
Santa Clara County Emergency
Council
Waltonsmith Hunter
SASCC Waltonsmith Hunter
Sister City Liaison Waltonsmith Kao
50
West Valley Solid Waste Joint Powers
Association
Page Hunter
Valley Transportation Authority PAC King Page
West Valley Sanitation District Page Kao
West Valley Mayors and Managers
Association
Waltonsmith Page
(Both members are required to attend meetings)
City School Ad-Hoc Kao King
Council Finance Committee Waltonsmith Page
Facility Naming Ad-Hoc Waltonsmith King
Highway 9 Safety Ad-Hoc Kao Waltonsmith
North Campus Ad-Hoc King Page
Prospect Ave Ad-Hoc Waltonsmith King
Village Ad-Hoc Hunter Page
The above and forgoing resolution was passed and adopted by the Saratoga City Council at a
regular meeting held on the 19th day of December, 2007, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Chuck Page, Vice Mayor
ATTEST:
________________________________
Cathleen Boyer, City Clerk
51
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1
SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2007 AGENDA ITEM:
DEPARTMENT: Community Development Dept. CITY MANAGER: Dave Anderson
PREPARED BY: Abby Ayende DEPT HEAD: John F. Livingstone, AICP
Mary Furey
SUBJECT: Community Development Department Budget Adjustment
RECOMMENDED ACTION:
Approve the proposed budget adjustment.
REPORT SUMMARY:
The Community Development Department implemented new permitting software in FY 2006/07, with $100,000
appropriated in the Information Technology Replacement Fund, and $80,000 appropriated in the Community
Development Department’s operating budget. The vendor, CRW completed the majority of the implementation in
FY 2006/07, however there were outstanding issues that were not resolved under the original timeline, and the
project extended into the current fiscal year. Approximately $51,000 of the project budget remained unspent
under the Information Technology Replacement Fund portion of the budgeted appropriations at year-end.
The remaining payment amount due to CRW was overlooked in the carryforward projections as CRW had not
billed the City at the time. CRW subsequently invoiced the City, which CDD did not receive until late
November. With the close of FY 2006/07, the remaining funds appropriated for this project were absorbed into
the Information Technology Replacement Fund Balance.
Staff requests that Council approve a budget adjustment which would re-appropriate $51,000 from the
Information Technology Replacement Fund for the final CRW invoice and upcoming CRW training costs. The
remaining balance will also be used for the integration of the permitting software with the software system of the
Finance Department and the purchase of the software.
FISCAL SECTION:
Funding to re-appropriate $51,000 for the remaining project payments are available within the Information
Technology Replacement Fund’s fund balance.
ALTERNATIVE ACTION:
Not approving the proposed budget adjustment would prevent the City from fulfilling a contractual obligation.
FOLLOW UP ACTION:
Direct staff to prepare FY 2007/08 budget adjustment.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Notice of this meeting was properly posted.
ATTACHMENTS:
N/A
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SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2007 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Kristin Borel DIRECTOR: John Cherbone
Public Works Analyst
SUBJECT: Motor Vehicle (MV) Resolution authorizing No Parking
RECOMMENDED ACTIONS:
Move to adopt the Motor Vehicle Resolution authorizing “No Parking or Stopping” on Marilyn
Lane
REPORT SUMMARY:
As part of the continued implementation of traffic calming surrounding Marshall Lane School
and responding to safety concerns, the staff is proposing to restrict parking on Marilyn Lane.
This spring the City installed a walking path along the east side of Marilyn Lane to enhance
pedestrian safety. During a follow up site visit this fall, the Traffic Engineer observed that cars
parked on the west side of the street created a safety issue. When cars are parked on the west side of
the street Marilyn narrows down to one lane and two way traffic is restricted. Opposite the new
pathway the Traffic Engineer recommends that the west side of the road be designated as “No
Parking or Stopping between 8:00 am and 4:00 pm Monday – Friday, while school is in
session”. In order to enforce the signs, it is necessary that the attached Motor Vehicle Resolution be
adopted by City Council.
FISCAL IMPACTS:
Approximately $250 in labor and materials is required for the City to post signs. These
improvements are paid through the CIP which has a fund devoted to Traffic Safety.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The MV Resolutions would not be adopted and traffic conditions would continue as is.
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ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
The signs will be posted and the Sheriff’s Department will be notified of the new restrictions.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A letter was sent to residents on Marilyn Lane notifying them of the proposed parking restriction.
ATTACHMENTS:
1. Memo from Fehr & Peers
2. Motor Vehicle Resolution
3. Map
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160 West Santa Clara Street, #675, San Jose CA 95113 (408) 278-1700 Fax (408) 278-1717
www.fehrandpeers.com
MEMORANDUM
Date: October 17, 2007
To: John Cherbone, City of Saratoga Public Works Director
From: Franziska Holtzman/Sohrab Rashid
Subject: Review of On-Street Parking on Marilyn Lane, Saratoga, California
1025-446-1
Fehr & Peers has completed an evaluation of traffic concerns on Marilyn Lane near Marshall
Lane Elementary School in Saratoga, California. Specifically, this memorandum addresses traffic
and parking concerns on Marilyn Lane during the school’s peak pick-up and drop-off periods.
Marilyn Lane is a north-south, two-lane local roadway linking Ravenwood Drive to Marshall Lane.
The southern terminus of Marilyn Lane is the main entrance to Marshall Lane Elementary School.
During the school’s peak drop-off and pick-up periods Marilyn Lane is heavily used in both
directions by parents traveling to and from the school. To facilitate pedestrian connectivity to the
school, the City of Saratoga recently completed installation of an asphalt sidewalk and curb on
the east side of Marilyn Lane between Ravenwood Drive and Marshall Lane. The sidewalk
occupies a portion of the roadway width and the remaining roadway width for vehicle travel on
Marilyn Lane is now 23 ½ feet.
Parking is currently prohibited on the east side of Marilyn Lane by signage, but parking is not
prohibited on the west side of the street. During the peak drop-off and pick-up periods at the
school, some parents park in the southbound direction on the west side of Marilyn Lane and walk
their children to the school. With up to 10 vehicles parked on the west side and occupying
approximately seven (7) to eight (8) feet of width, only 16 ½ feet of pavement is available for two-
way vehicular travel on Marilyn Lane. As shown on Figure 1 on the following page, the
southbound travel lane just north of Marshall Lane is narrowed to less than eight (8) feet when
vehicles are parked adjacent to the painted centerline.
Since much of the west side of the street is landscaped with bushes and rocks, many parents
were observed unloading their children into the street where vehicles were traveling. Several
times, traffic was temporarily blocked as cars veered around parents and students and only one-
way travel was possible. Our observations also included several vehicles traveling excessively
fast through this narrowed area, assumedly to get students to school on time. Because of the
limited space, the side mirrors of some northbound vehicles come close to striking pedestrians on
the new sidewalk.
To allow for adequate travel lane width and improved visibility, we recommend that parking be
prohibited on the west-side of Marilyn Lane during school hours (8:00 a.m. to 3:00 p.m.) on
weekdays school is in session. Outside of the school’s hours vehicular travel on Marilyn Lane is
minimal and can be accommodated by the existing roadway width. At those times, adequate gaps
in traffic flow are available to allow vehicles to pull to the side and let another pass even with
vehicles parked on the west side of the road.
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John Cherbone
October 17, 2007
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160 West Santa Clara Street, #675, San Jose CA 95113 (408) 278-1700 Fax (408) 278-1717
www.fehrandpeers.com
Figure 1: Parked Vehicles on Marilyn Lane (North of Marshall Lane looking southbound)
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RESOLUTION NO. MV- ______
RESOLUTION RESTRICTING PARKING ON MARILYN LANE
The City Council of the City of Saratoga hereby resolves as follows:
Section I: Based upon an engineering and traffic study, the following parking restrictions
shall be designated on Marilyn Lane:
NAME OF STREET DESCRIPTION RESTRICTION
Marilyn Lane Along the entire western edge of Marilyn No Parking or
Lane beginning at Ravenwood Drive Stopping Anytime
and ending at the property line of 14114 between 8:00 a.m.
Marilyn Lane (Marshall Lane School) and 4:00 p.m. while
APN: 397-02-112 school is in session
This resolution shall become effective at such time as the signs and/or markings are
installed.
The above and foregoing resolution was passed and adopted by the City Council of the
City of Saratoga at a regular meeting held on the 19th day of December, 2007, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Ann Waltonsmith, Mayor
ATTEST:
____________________________
Cathleen Boyer, City Clerk
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