HomeMy WebLinkAbout01-16-2008 City Council Agenda Packet
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, January 16, 2008
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
January 11, 2008)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Proclamation Declaring the Month of January 2008 as “ National Blood Donor
Month”
Recommended action:
Present proclamation.
2. Commendation Honoring Warren B. Heid
Recommended action:
Present commendation.
1
SPECIAL PRESENTATIONS
3. Artsopolis - Silicon Valley Entertainment
Recommended action:
Informational only.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Minutes - December 19, 2007
Recommended action:
Approve minutes.
5. Review of Accounts Payable Check Registers
Recommended action:
That the City Council accepts the Check Registers for the following Acocunts
Payable
payment cycles:
December 12, 2007
December 20, 2007
January 10, 2008
6. Request for Funds - 6th Annual Mustard Walk
Recommended action:
Accept report and adopt budget resolution.
7. Summary Vacation of Easement for Light and Air at 14875 Baranga Lane
Recommended action:
Move to adopt the resolution vacating the easement for light and air on Lot 2 of Tract
1206
8. Approval of Sport User Agreements
Recommended action:
Approve Sport User Agreements with American Youth Soccer Organization,
Saratoga Little League, Quito Little League, De Anza Youth Soccer League, West
Valley Lacrosse Club, West Valley Youth Soccer League, and Saratoga Pony League
for the use of Saratoga City parks and Prospect High School for organized sport use
and authorize the City Manager to execute the same.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
2
9. Resolution Ordering the Abatement of a Public Nuisance by Removal of Hazardous
Vegetation
Recommended action:
Conduct public hearing and adopt resolution.
OLD BUSINESS
None
NEW BUSINESS
10. Delegation to City Manager of Authority to Award Contracts Pursuant to Informal
Bidding Under Article 12-15 of the Saratoga Municipal Code.
Recommended action:
Approve the attached resolution authorizing the City Manager to approve and execute
contracts for public works projects bid pursuant to the City’s informal bidding
procedures and the State of California’s Public Contract Code.
11. Request to Augment the Countywide Household Hazardous Waste Collection
Program
Recommended action:
Accept report and adopt budget resolution augmenting the Household Hazardous
Waste Program for the remainder of FY 07-08.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Ann Waltonsmith
Association of Bay Area Government
Comprehensive County Expressway Planning Study Advisory Board (PAB)
Hakone Foundation Executive Committee
Santa Clara County Emergency Council
SASCC
West Valley Mayors and Mangers Association
Sister City Liaison
Council Finance Committee
Facility Naming Committee
Highway 9 Safety AdHoc
Prospect Road AdHoc
Vice Mayor Chuck Page
Chamber of Commerce
Hakone Execute Board
West Valley Sanitation District
West Valley Solid Waste Joint Powers Association
Council Finance Committee
North Campus AdHoc
Village AdHoc
Councilmember Kathleen King
Peninsula Division, League of California Cities
Santa Clara County Cities Association
Valley Transportation Authority PAC
3
City School AdHoc
Facility Naming Committee
North Campus AdHoc
Prospect Road AdHoc
Councilmember Jill Hunter
Historic Foundation
KSAR
Library Joint Powers Association
Santa Clara County Valley Water Commission
Village AdHoc
Councilmember Aileen Kao
County HCD Policy Committee
Northern Central Flood Control Zone Advisory Board
Santa Clara County Cities Association-Joint Economic Development Policy Committee
(JEDPC)
City School AdHoc
Highway 9 Safety AdHoc
CITY COUNCIL ITEMS
OTHER
CITY MANAGER’S REPORT
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council of the City of Saratoga was posted on January 11,
1008, of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 11th day of January 2008 at Saratoga, California.
Cathleen Boyer, CMC
City Clerk
4
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2008
2/1 City Council Retreat @ Warner Hutton House
2/6 Regular Meeting – Joint Meeting with Sheriff’s Office and County Fire
2/20 Regular Meeting – Joint Meeting with Supervisor Liz Kniss
3/5 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
3/19 Regular Meeting – Joint Meeting with Planning Commission
4/2 Regular Meeting – Joint meeting with Library Commission and Friends of
the Saratoga Libraries
4/16 Regular Meeting – Joint meeting with Youth Commission
5/7 Regular Meeting – Joint meeting with Mt. Winery
5/21 Regular Meeting – Joint Meeting with Traffic Safety Commission
6/4 Regular Meeting – Joint Meeting with Parks and Recreation Commission
6/18 Regular Meeting – Joint Meeting with HOA Presidents
7/2 Regular Meeting – Joint meeting with Heritage Preservation Commission
and Historic Foundation
7/16 Regular Meeting – Joint meeting with SASCC
8/6 Regular Meeting – Joint Meeting with Hakone Foundation
8/20 Summer Recess – No Meeting
9/3 Regular Meeting – Joint Meeting with West Valley Board of Trustees
9/17 Regular Meeting – Joint Meeting with Saratoga Union Elementary School
District
10/1 Regular Meeting – Joint Meeting with Montalvo Arts
10/15 Regular Meeting – Joint Meeting with Los Gatos-Saratoga Union High
School District
11/5 Regular Meeting – No Joint Meeting Scheduled
11/19 Regular Meeting – No Joint Meeting Scheduled
12/3 Regular Meeting – Reorganization
12/17 Regular Meeting – No Joint Meeting Scheduled
5
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Proclamation Declaring the Month of January 2008 as “ National Blood Donor
Month”
RECOMMENDED ACTION:
Present proclamation.
REPORT SUMMARY:
The attached proclamation declares the month of January 2008 “National Blood Donor Month”.
Mona Helmhold, Donor Recruitment Account Manager, will be attending the meeting to accept
the proclamation on behalf of the American Red Cross.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – Copy of proclamation
6
CITY OF SARATOGA
PROCLAMATION DECLARING
THE MONTH OF JANUARY 2008
VOLUNTEER BLOOD DONOR MONTH
WHEREAS, National Blood Donor Month has been declared since 1970 to help ensure
An adequate blood supply and to stress the importance of giving the “Gift of Life” through the
donation of blood; and
WHEREAS, National Blood Donor Month is a month-long observance that shows us that
donating blood is a simple, safe, life-saving and selfless gift that millions of Americans can do; and
WHEREAS, National Blood Donor Month makes us aware that every day blood is
needed in hospitals and emergency treatment facilities for patients with cancer and other diseases,
for organ transplant recipients, and to save the lives of accident victims; and
WHEREAS, National Blood Donor Month addresses the need for constant replenishment
of blood, especially during the winter months when blood is traditionally in short supply due to a
reduction in donor turnout because of the holidays, busy travel schedules, inclement weather and
illness, which can put blood inventory at a critical low; and
WHEREAS, National Blood Donor Month helps us understand that sixty percent of the
U.S. population is eligible to donate blood but only about five percent do, contributing an annual
total of about 16 million units to the American Red Cross, that in turn are transfused to
approximately four million patients; and
WHEREAS, in Northern California, the American Red Cross provides 140,000 units of
blood per year for the protection of patients, and there is a need for additional healthy, regular
volunteer donors to join the ranks of those who already give of themselves so generously.
Therefore, I, Ann Waltonsmith, Mayor of the City of Saratoga, hereby proclaim the month of
January as
“National Blood Donor Month”
for Saratoga and urge all citizens to pay tribute to those among us who donate for others
in need. I urge citizens in good health to donate regularly. I also urge all civic and service
organizations and businesses, if they have not already done so, to form blood donor groups to
provide blood for others.
WITNESS OUR HAND AND THE SEAL OF THE CITY OF SARATOGA this 16th day of
January 2008.
_________________________
Ann Waltonsmith, Mayor
City of Saratoga
7
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Commendation Honoring Warren B. Heid
RECOMMENDED ACTION:
Present commendation.
REPORT SUMMARY:
The attached commendation honors Warren Heid on his 50th anniversary as a licensed architect
practicing in the City of Saratoga.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A – Copy of commendation
8
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA, HONORING
Warren B. Heid, AIA-E Architect Emeritus
WHEREAS, Warren B. Heid, a native Californian, raised in Los Gatos, a graduate of Los Gatos
High School and having graduated from the University of California at Berkeley with a BA degree in
Architecture with Departmental Honors in 1950, served an apprenticeship from 1950 to 1957 in San Jose,
awarded a State License as Architect in 1956, and then began his practice in Saratoga when Mr. Heid opened
his office on Big Basin Way in January, 1958, a resident of Saratoga for 48 years; and
WHEREAS, Warren Heid served his country honorably for three and one-half years in the United
States Army beginning 1942, which included one year as a Technical Sergeant in a Signal Corps Combat
Battalion the China-Burma-India Theater of War; and
WHEREAS, Mr. Heid has designed many private homes and commercial buildings such as the First
National Bank building currently occupied by Wells Fargo Bank on Big Basin Way, the Santa Clara County
Fire Station on Cox Avenue, the Redwood School Multi-Use building on Fruitvale Avenue, the Congress
Springs Elementary School on Via Escuela, the St. Andrews Episcopal Church on Saratoga Avenue, the City
of Saratoga Council Chambers building and remodeling of the Administrative building at the Civic Center,
The Inn at Saratoga, the First Valley National Bank and Office building on Stevens Creek Boulevard in San
Jose, the Chapel of the Oaks at Oak Hill Cemetery in San Jose, the Campbell and Los Gatos Branch
buildings of Valley First National Bank, the San Jose Mercury Newspaper buildings in San Jose, the Sam
Cloud Barn restoration originally built in 1886 in Saratoga, the Hotel Tiare in Tahiti; and
WHEREAS, Mr. Heid has received several Architectural Design Awards of distinction during his
prolific career including “Honorable Mention Award” from the National Home Builders Association
Architectural Forum Magazine for a Small Home Design Competition of 1951, the Masonry Institute “Honor
Award” for the Jones residence in Los Gatos in 1965, the Factory Magazine’s “Top Ten National Industrial
Plants of 1968” for the design of the San Jose Mercury Newspaper Plant in San Jose, California, and the
American Society of Landscape Architects “Honor Award” in 1968 for design of the Mt. Hermon Ponderosa
Lodge in Mt. Hermon, California; and
WHEREAS, Warren Heid has been an active member of the Saratoga Rotary Club since 1958
serving as President in 1960 and other offices and as Art Show Chairman in 1971 and 1973, Served on the
Santa Clara County Planning Commission from 1967 to 1974 as chairman during the years 1972 and 1973,
Served on the Saratoga Heritage Commission from 1982 to 1989 and as chairman from 1985 to 1989, and
Served on the Montalvo Association Board of Trustees from 1977 to 1990 and was honored as Trustee
Emeritus, and Served in various capacities on the Saratoga Historical Foundation Board of Directors from
1960 to the present time, which honors his lifetime’s achievements with a Museum Exhibit of his works.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby
proclaim recognition and appreciation of Warren B. Heid for his work of 50 years in Saratoga, his many
accomplishments, his years of service to our community, and for his valued friendship to us all.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of January,
2008
_________________________
Ann Waltonsmith, Mayor
City of Saratoga
9
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Artsopolis - Silicon Valley Entertainment
RECOMMENDED ACTION:
Informational only.
REPORT SUMMARY:
Bruce Davis, Arts Council Silicon Valley, Executive Director, will be providing a presentation
on Artsopolis.
What is Artsopolis?
Artsopolis.com is the leading online resource for Arts and Cultural information for the Silicon
Valley region. It offers the largest database of Silicon Valley Arts and Cultural events, as well as
additional listings of classes and workshops, jobs, auditions, organizations, venues, public art,
and individual artists. Originally established in 2000, the site has grown both in the number of
site visitors and in the services and information it provides. Acquired in 2003 by Arts Council
Silicon Valley, Artsopolis continues to grow in its service to the community.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
None
10
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: City Council Minutes
RECOMMENDED ACTION:
Approve minutes.
REPORT SUMMARY:
Approve minutes as submitted for the following City Council Meeting:
Regular Meeting – December 19, 2007
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Retain minutes for legislative history.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A – Minutes from December 19, 2007
11
MINUTES
SARATOGA CITY COUNCIL
DECEMBER 19, 2007
The City Council cancelled the interviews for the Parks and Recreation Commission and
rescheduled them for February 6, 2007.
Vice Mayor Page called the Regular City Council meeting to order at 7:00 p.m. and led
the Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Jill Hunter, Kathleen King, Aileen Kao (arrived at
7:10 p.m.), Vice Mayor Chuck Page
ABSENT: Mayor Ann Waltonsmith
ALSO
PRESENT:
Dave Anderson, City Manager
Osa Wolfe, City Attorney
Barbara Powell, Assistant City Manager
Cathleen Boyer, City Clerk
Mary Furey, Administrative Services Director
John Livingstone, Community Development Director
John Cherbone, Public Works Director
Michael Taylor, Recreation Director
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR DECEMBER 19,
2007
Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2,
the agenda for the meeting of December 19, 2007, was properly posted on December 13,
2007.
ORAL COMMUNICATIONS
The following people requested to speak at tonight’s meeting:
John Teeter requested that the City change the General Plan to designate his property
residential. Mr. Teeter stated that he has been told his property is currently zoned as
Cemetery.
Lynne Gurley noted that she supported Mr. Teeter comments and added that she hopes
the City will meet with the Madronia Cemetery Board.
Theron Schaub stated that he attended the last Cemetery Board and was very
disappointed. Mr. Schaub stated that he asked the Board to remove the two residential
properties of the Cemetery Master Plan.
12
Bill Brown noted that he feels the Oak Street neighborhood is under assault. Mr. Brown
stated that he heard that Oak Street School is planning to install a 5-foot wide sidewalk
along Oak Street. Mr. Brown stated that a sidewalk would ruin the ambiance of the
neighborhood.
Maggie Creighton referred to an article in the Saratoga News regarding the Madronia
Cemetery expansion.
Susan stated that the Oak Street neighborhood needs all the Council’s help to deal with
the Cemetery Board.
Francesca Ordona requested an update on the latest developments involving the City’s
efforts in contacting and arranging a meeting with the Cemetery Board.
Keith Rieken stated that he does not support eminent domain.
Jenni Young Taylor stated that she requested a copy of each Cemetery Board member’s
ethics training certificate. Ms. Taylor noted that the Board did not comply with her
request.
Cynthia Young Taylor thanked Council and staff for their professionalism and requested
that the City pass a resolution opposing eminent domain.
Mega Giberson explained her view on the City’s responsibility to address and monitor
activities in or near Willow Creek.
Jeff Barco spoke in regards to the proposed Komina Walking Path. Mr. Barco stated that
most people do not support the path.
COMMUNICATIONS FROM BOARDS AND COMMISSIONS
Norman Koepernik noted that he was the Chair of the Heritage Preservation Commission.
Chair Koepernik announced that the 2008 Mustard Walk is scheduled for February 10,
2008. Chair Koepernik also requested that the City consider granting $1,000 to help pay
for the cost to change the banner to say Mustard Faire instead of Mustard Walk.
COUNCIL DIRECTION TO STAFF
Vice Mayor Page inquired about the process for General Plan designation change.
John Livingstone, Community Development Director, explained that a property owner
can ask for the change or the City Council can initiate the process.
Vice Mayor Page requested that staff contact both the Teeter and Boyd family.
Referring to Mrs. Giberson’s comments, Councilmember King requested an update in the
weekly newsletter.
In regards to Mr. Barco’s comments, Vice Mayor Page noted that he attended last Traffic
Safety Commission meeting and noted that the Oak Street neighborhood has formed a
Task Force.
13
Councilmember King requested that Chair Koepernik’s request be agendized at the next
meeting.
Vice Mayor Page concurred with Councilmember King’s request.
ANNOUNCEMENTS
Mary Furey, Administrative Services Director, introduced the City’s two newest
employees Ann Xu and Anil Paul.
Councilmember King reminded everyone to register online if you changed your holiday
lights to LED.
Vice Mayor Page announced that there is one vacancy on the Library Commission and
three vacancies on the Parks and Recreation Commission.
Vice Mayor Page announced that the January 2, 2008 City Council meeting has been
cancelled.
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
1. CITY COUNCIL MINUTES OF NOVEMBER 7, 2007
STAFF RECOMMENDATION:
Approve minutes.
KING/KAO MOVED TO APPROVE CITY COUNCIL MINUTES OF
NOVEMBER 7, 2007. MOTION PASSED 4-0-1 WITH WALTONSMITH
ABSENT.
2. CITY COUNCIL MINUTES OF DECEMBER 4, 2007
STAFF RECOMMENDATION:
Approve minutes.
Vice Mayor Page requested that this item be removed from the Consent Calendar.
Vice Mayor Page noted that prior to the meeting he submitted changes to the City
Clerk.
PAGE/KING MOVED TO APPROVE CITY COUNCIL MINUTES OF
DECEMBER 4, 2007. MOTION PASSED 4-0-1 WITH WALTONSMITH
ABSENT.
14
3. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS
STAFF RECOMMENDATION:
Accept the Check Registers for the following Accounts Payable payment cycles:
November 29, 2007
December 6, 2007
KING/KAO MOVED TO ACCEPT THE CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: NOVEMBER
29, 2007 AND DECEMBER 6, 2007. MOTION PASSED 4-0-1 WITH
WALTONSMITH ABSENT.
4. TREASURER'S REPORT FOR THE THREE MONTHS ENDED
SEPTEMBER 30, 2007
STAFF RECOMMENDATION:
Accept the Treasurer's Report for the three months ended September 30, 2007.
KIN/KAO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE
THREE MONTHS ENDED SEPTEMBER 30, 2007. MOTION PASSED 4-0-1
WITH WALTONSMITH ABSENT.
5. 2008 CITY COUNCIL MEETING CALENDAR
STAFF RECOMMENDATION:
Approve meeting calendar.
KING/KAO MOVED TO APPROVE 2008 MEETING CALENDAR. MOTION
PASSED 4-0-1 WITH WALTONSMITH ABSENT.
6. COUNCIL AGENCY ASSIGNMENTS AND ADHOC COMMITTEE
APPOINTMENTS
STAFF RECOMMENDATION:
Adopt resolution.
RESOLUTION: 07-063
Vice Mayor Page requested that this item be removed from the Consent Calendar.
Vice Mayor Page pointed out a few changes in the assignments.
PAGE/HUNTER MOVED TO ADOPT AMENDED RESOLUTION
APPOINTING AGENCY ASSIGNMENTS AND ADHOC COMMITTEE
APPOINTMENTS. MOTION PASSED 4-0-1 WITH WALTONSMITH ABSENT.
PUBLIC HEARINGS
None
15
OLD BUSINESS
None
NEW BUSINESS
7. RESTRUCTURING OF CDBG LOANS WITH MID-PENINSULA HOUSING
COALITION
STAFF RECOMMENDATION:
Postpone a decision on restructuring the loan until the County of Santa Clara and the
City of Campbell have reached a final decision
Suzanne Thomas, Assistant Planner, presented staff report.
KING/HUNTER MOVED TO DIRECT CITY MANAGER ANDERSON AND
ADMINISTRATIVE SERVICES DIRECTOR FUREY TO MEET WITH MID-
PENINSULA HOUSING COALITION AND DISCUSS WHAT THE NEXT
STEPS SHOULD BE. MOTION PASSED 3-1-1 WITH KAO OPPOSING AND
WALTONSMITH ABSENT.
Councilmember King requested that item 9 be heard prior to item 8.
Consensus of the Council to move items nine before item 8.
9. NEW LOCATION FOR THE MASSAGE PERMIT PRACTICAL EXAM
STAFF RECOMMENDATION:
Approve the proposal for Dr. Brian Burkholder of Krause Family Chiropractic to
perform the Practical Exam required for massage permits.
John Livingstone, Community Development Director, presented staff report.
KAO/KING MOVED TO APPROVE THE PROPOSAL FOR DR. BRIAN
BURKHOLDER OF KRAUSE FAMILY CHIROPRACTIC TO PERFORM
THE PRACTICAL EXAM REQUIRED FOR MASSAGE PERMITS. MOTION
PASSED 4-0-1 WITH WALTONSMITH ABSENT.
8. COMMUNITY DEVELOPMENT DEPARTMENT BUDGET
ADJUSTMENT
STAFF RECOMMENDATION:
Approve the proposed budget adjustment.
John Livingstone, Community Development Director, presented staff report.
KING/KAO MOVED TO APPROVE COMMUNITY DEVELOPMENT
BUDGET ADJUSTMENT. MOTION PASSED 4-0-1 WITH WALTONSMITH
ABSENT.
16
10. MOTOR VEHICLE (MV) RESOLUTION AUTHORIZING NO PARKING
STAFF RECOMMENDATION:
Move to adopt the Motor Vehicle Resolution authorizing “No Parking or Stopping”
on Marilyn Lane
RESOLUTION: MV-271
John Cherbone, Public Works Director, presented staff report.
KAO/KING MOVE TO ADOPT THE MOTOR VEHICLE RESOLUTION
AUTHORIZING “NO PARKING OR STOPPING” ON MARILYN LANE.
MOTION PASSED 4-0-1 WITH WALTONSMITH ABSENT.
ADHOC & AGENCY ASSIGNMENT REPORTS
Vice Mayor Page had no reportable information.
Councilmember King reported the following information:
Santa Clara County Cities Association - next year would like to focus on issues that all 15
cities could pass together. The Legislative Committee was also discontinued.
Councilmember Kao had no reportable information.
Councilmember Hunter had no reportable information.
CITY COUNCIL ITEMS
Councilmember King requested that staff look into whether CDBG funds could be used
to pay for permits on low-income units. Councilmember King requested that this item be
agendized for a future discussion.
Vice Mayor Page concurred with Councilmember King’s request.
OTHER
None
CITY MANAGER’S REPORT
City Manager Anderson noted that City Hall would be closed December 24, 2007-
Janaury 1, 2008.
ADJOURNMENT
HUNTER/KING MOVED TO ADJOURN THE MEETING. MOTION PASSED 4-0-
1 WITH WALTONSMITH ABSENT.
17
There being no further business Vice Mayor Page adjourned the regular meeting at 9:05
p.m.
Respectfully submitted,
Cathleen Boyer, CMC
City Clerk
18
AGENDA ITEM:
CITY MANAGER: Dave Anderson
Karen Caselli DIRECTOR:Mary Furey
RECOMMENDED ACTION:
That the City Council accepts the Check Registers for the following Accounts Payable payment cycles:
December 12, 2007
December 20, 2007
January 10, 2008
REPORT SUMMARY:
Attached are the Check Registers for:
Date
Ending
Check No.
12/12/07 106681 106739 59 $741,635.56 12/12/08 12/06/07 106680
12/20/08 106740 106830 91 $366,429.98 12/20/08 12/12/07 106739
01/10/08 106831 106917 87 $471,433.28 01/10/08 12/20/08 106830
Total$1,579,498.82
AP Date Check No. Issued to Dept.Amount
12/12/07 106691
General Gov.
Services $14,850.00
12/12/07 106693
Community
Development $14,176.04
12/12/07 106699 C.I.P.##########
12/12/07 106699 Various $10,656.36
12/12/07 106725 C.I.P.$24,930.44
12/12/07 106729 Various $45,598.55
12/20/07 106767
Gen. Gov
Svc.$13,000.00
12/20/07 106771 Various $32,071.96
12/20/07 106772 C.I.P.##########
12/20/07 106790 C.I.P.$11,450.31
Annual Street Resurfacing
Gachina Landscape
Management Various Landscaping Services
Ross Recreation
Equipment
Ending
Check No.
Total
Checks
SUBJECT: Review of Accounts Payable Check Registers.
El Camino Paving,
Inc.Annual Street Resurfacing
MEETING DATE:
Date
City of San Jose
DEPARTMENT:
The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the expenditure:
Fund
Type of Checks
Prior Check Register
Animal Control Monthly
ServicesGeneral
Accounts Payable
Caporicci & Larson,
CPA's
Purpose
Accounts Payable
SARATOGA CITY COUNCIL
General
Finance & Administrative Services
Accounts Payable
Checks
Released
Professional Svc-Audit
Progess Billing 2
January 16, 2008
Starting
Check
No.
PREPARED BY:
Amount
Village
Sidewalk/Gutter/Curb
Receptacles/Bench-Big Basin
Streetscape
Shute, Mihaly &
Weinberg Various Legal Services - Monthly
Ekim Painting -
North, Inc.Facility Improvement Exterior Staining of Library
Furlo & Furlo Various Storm Drain Upgrade
G. Bortolotto & Co.,
Inc.
Saratoga Sunnyvale -
Phase 2
Saratoga-Sunnyvale Road
Rehabilitation
Kustom Signals, Inc.2 Solar Radar Feedbacks Solar Radar Equipment
C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report19
Cont.
AP Date Check No. Issued to Dept.Amount
12/20/07 106810
Community
Services $17,750.00
12/20/07 106815
Community
Services $11,425.00
12/20/07 106817
Internal
Service $10,780.00
12/20/07 106818 General/ PW $16,229.46
01/10/08 106831
General Gov.
Services $26,505.12
01/10/08 106845
Community
Development $14,176.04
01/10/08 106849
Community
Development ##########
01/10/08 106862 Various $14,076.00
01/10/08 106888 C.I.P.$14,412.61
01/10/08 106891 Various $12,487.90
01/10/08 106917 PW/C.I.P.$15,558.00
The following is a list of Accounts Payable checks that were voided or manually issued:
1/4/08 106831 Wittwer & Parkin LLP Legal Fees
The following is a list of cash reduction by fund:
Fund #AP 12/12 AP 12/20 AP 1/10 Total
001 General 88,199.33 97,057.97 405,951.98 591,209.28
201 Manor Drive Landscape 160.00 160.00 320.00
202 Ferdericksburg Landscape 290.60 27.04 132.00 449.64
203 Greenbriar Landscape 332.31 211.41 220.00 763.72
204 Quito Lighting 1,209.69 1,209.69
205 Azule Lighting 264.22 264.22
206 Sarahills Lighting 288.48 288.48
207 Village Lighting 335.00 73.48 1,241.27 1,649.75
209 McCartysville Landscape 215.00 260.06 232.56 707.62
210 Tricia Woods Landscape 75.00 41.56 83.78 200.34
211 Arroyo de Saratoga Landscape 85.00 146.33 85.00 316.33
212 Leutar Court Landscape 85.00 44.94 85.00 214.94
215 Bonnet Way Landscape 127.00 116.92 127.00 370.92
216 Beauchamps Landscape 85.00 130.42 215.42
217 Sunland Park Landscape 340.00 340.00 680.00
222 Prides Crossing Landscape 450.00 245.27 483.11 1,178.38
224 Village Commercial Landscape 10.81 2,821.06 2,831.87
225 Saratoga Legends Landscape 1,368.93 363.00 1,731.93
226 Bellgrove Landscape 2,092.52 1,935.92 3,693.87 7,722.31
227 Cunningham/Glasgow Landscape 145.00 143.17 145.00 433.17
228 Kerwin Ranch Landscape 340.00 340.00 680.00
229 Tollgate LLD 117.08 90.00 207.08
231 Horseshoe Landscape/Lighting 320.00 65.00 328.25 713.25
Install Fiber.-Playgrounds
The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the expenditure:
Bellgrove LL/Pk & Trail
Repair
Who Built Creative
Builders
Fund Description
S.A.S.C.C.General Fund
Community and CDBG Grant
Funding - 07/08 3rd Quarter
Saratoga Community
Access TV General Fund
Community Grant Funding -
07/08 3rd Quarter
Sunguard H TE, Inc.Internal Services Fund
Computer Systems
Maintenance
T.A.K.'s Equipment
Equipment
Replacement/Gen Gov Sod Cutter, Mower
On-Line Striping
Services Annual Street Resurfacing
Street Striping- Herriman
Avenue
Pacific Gas & ElectricVarious
Monthly Gas & Electric
Service
General Fund Legal Services
County of S.Clara
Office of Sheriff General
Law Enforcement - Monthly
Services
Fund Purpose
Gachina Landscape
Management Various Landscaping Services
City of San Jose General Fund
Animal Control Services-
Monthly
Wittwer & Parkin,
LLP
C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report20
232 Gateway Landscape 245.00 325.43 375.95 946.38
The following is a list of cash reduction by fund: (cont.)
Fund #AP 12/12 AP 12/20 AP 1/10 Total
233 Carnelian Glen 348.68 135.00 483.68
250 Dev Svc 95.00 95.00
270 CDBG Administration - -
271 Saratoga Housing & Rehab. Prg.- -
400 Library Bond Debt Service - -
501 Equipment Replacement ISF 15,998.59 15,998.59
502 Information Technology - -
503 Facility Improvement 1,392.97 19,706.41 7,369.21 28,468.59
504 Facilities 749.82 4,677.86 6,648.49 12,076.17
505 Information Technology 539.95 11,005.17 992.80 12,537.92
506 Office Stores Fund 1,699.67 365.83 2,065.50
510 Liability/Risk Mgt - -
511 Workers' Comp - -
701 Traffic Safety - -
702 Highway 9 Safety - -
704 565,451.63 13,000.00 14,412.61 592,864.24
706 Sidewalk Annual Project - -
708 151,028.20 151,028.20
716 Highway 9/Oak Pedestrain - -
720 KSAR/CATV Agency Fund - -
724 Village Newsrack Enclosures 1,848.71 1,848.71
726 2 Solar Radar Feedbacks 11,450.31 570.00 12,020.31
727 El Quito Area Curb Replacement 7,863.61 7,863.61
731 Storm Drain Upgrades 11,313.60 11,313.60
732 Median Landscape/Irrigation - -
734 Civic Center Landscape 2,259.00 2,259.00
735 Village Lights (Zone 7A)- -
736 Village Trees Lighting 4,965.00 2,990.00 7,955.00
738 Cox Ave Railroad Crossing - -
739 Prospect Road Medians 4,380.80 24.80 4,405.60
744 Village Sidewalk, Curb/Gutter 27,816.86 2,959.66 30,776.52
746 Saratoga-Sunnyvale Gateway - -
747 - -
748 El Ca Grante/Monta Vista - -
749 Sara-Sun Gateway Sidewalk 1,541.07 1,541.07
752 - -
755 Warner Hutton House Improv.- -
762 North Campus/19848 Prospect 1,231.95 4,462.33 5,694.28
766 Historical Park Fire Alarm - -
780 - -
783 1,263.69 736.57 2,000.26
785 859.41 859.41
789 2,441.96 461.20 2,903.16
790 20,425.50 20,425.50
791 8,622.53 8,622.53
792 Alternative Soccer Field 4,490.08 4,490.08
793 14,170.00 14,170.00
795 -
796 7,758.36 7,758.36
Document Imaging Project
Annual Street Resurfacing
Saratoga Sunnyvale PH 2
Sara-Sun ADA Curb Ramps
Trail Segment #3 Repair
Beauchamp Park Fund
Parks/Trails Repair
Wildwood Park - Wtr/Seat
Kevin Moran
Teerlink Ranch Trail Repair
Carnelian Glen Footbridge
UPRR/De Anza Trail
Citywide Tree Replanting
Fund Description
C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report21
797 San Marcos OP Space Trail 1,669.21 1,669.21
741,635.56 366,429.98 471,433.28 1,579,498.82
- - - -
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the A/P Checks By Period and Year report format
TOTAL
C:\DOCUME~1\cboyer\LOCALS~1\Temp\Staff Report22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Request for Funds - 6th Annual Mustard Walk
RECOMMENDED ACTION:
Accept report and adopt budget resolution.
REPORT SUMMARY:
The 6th Annual Mustard Walk is scheduled for Sunday, February 10, 2008. At the December 19,
2007 City Council meeting Norman Koepernik, Chair of the Heritage Preservation Commission,
requested a monetary contribution of $1,000. Chair Koepernik explained that these funds will be
used to cover costs to update the two banners. The updates include changing the name from
Mustard Walk to Mustard Faire and changing the date of the event.
Last year the City made a monetary contribution of $2,850, funded out of the Council
Contingency, towards the event. Also on May 16, 2007 the City Council allocated a one time
community grant fund of $2,000 towards this event.
FISCAL IMPACTS:
After allowing for all previous commitments made by the Council, the current available balance
of the Council Contingency Account is $45,000. If the Council were to approve this request for
funds the available balance would be reduced to $44,000.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
Direct the Commission to find a sponsor to cover the cost of the banner alteration.
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
45
Posting of the agenda.
ATTACHMENTS:
Attachment A – Resolution
46
RESOLUTION NO. 08-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING BUDGET ADJUSTMENT TO THE 2007-08 BUDGET AND
AUTHORIZING THE EXPENDITURE OF $1,000 FOR THE 6th ANNUAL MUSTARD
WALK TO BE FUNDED BY A REDUCTION IN THE CITY COUNCIL
CONTINGENCY BUDGET OF $1,000
WHEREAS, the City Council acknowledges that the Mustard Walk has become an
important event in the City of Saratoga that teaches the community about the City’s history and
also brings the community together at the Heritage Orchard and Warner Hutton House; and
WHEREAS, it is the Council’s desire to grant the Mustard Walk Committee’s request to
make a monetary contribution of $1,000 towards the event from the Council’s Contingency
account.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Saratoga hereby authorizes the appropriation of $1,000 to be used by the Mustard Walk
Committee for the 6th Annual Mustard Walk.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 16th day of January 2008 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Ann Waltonsmith, Mayor
ATTEST:
____________________________
Cathleen Boyer, City Clerk
47
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2007 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone
Associate Engineer Public Works Director
SUBJECT: Summary Vacation of Easement for Light and Air at 14875 Baranga Lane
RECOMMENDED ACTION:
Move to adopt the resolution vacating the easement for light and air on Lot 2 of Tract 1206.
REPORT SUMMARY:
The City has been requested by the owners of 14875 Baranga Lane to vacate an easement on
their property for light and air located between the lines of Baranga Lane and the lines
designated “building line” or “B/L”. The easement was offered for dedication to the public via the
subdivision map for Tract No. 1206 recorded on September 23, 1953.
Staff has reviewed the request and has determined that the criteria for summary vacation are
satisfied and that the Council can act on the request by adopting the attached resolution. The
resolution sets forth the findings for causing a summary abandonment of the Light and Air
Easement. Additionally, Community Development staff reviewed the application and found it to
be in compliance with applicable Zoning Ordinance regulations for lot size and dimensions.
Three similar easements affecting lots 3, 5, and 7 in the subdivision have previously been
abandoned by the City. The first abandonment of the easement on lot 5 occurred in 1959, the
second abandonment on lot 7 occurred in 1985 and the third abandonment on lo
t 3 occurred in 1992.
All other easements identified, described or delineated on the Tract Map for Tract 1206 are not
vacated by the City at this time.
It is therefore recommended that City Council adopt the attached resolution vacating the
easement.
FISCAL IMPACTS:
The property owners requesting abandonment of the easement have fully reimbursed the City
for all costs associated with the processing of the request.
Page 1 of 2
48
Page 2 of 2
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The easement would not be abandoned.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
The resolution will be recorded.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing in addition to the notification of the effected property owners.
ATTACHMENTS:
1. Resolution vacating the easement for light and air on Lot 2 of Tract 1206.
2. Tract Map No. 1206
49
RECORDING REQUESTED BY,
AND WHEN RECORDED MAIL TO:
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
RESOLUTION NO._____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
VACATING A DEDICATED EASEMENT FOR LIGHT AND AIR
WHEREAS, application has been made to City on behalf of the owner of property generally
known as 14875 Baranga Lane (APN 397-18-039) for summary vacation of easement for light and air
under, on and over that certain strip of land lying between the lines of Baranga Lane and the lines
designated “building line” or “B/L” as shown on Lot 2 of that Final Map for Tract No. 1206 recorded and
filed in Book 46 of Maps, Page 8 in the Office of the County Recorder of the County of Santa Clara, State
of California, on September 23, 1953 (hereinafter referred to as “Final Map”); and
WHEREAS, California Government Code Section 66477.2 provides that offers of dedication of
any streets, paths, alleys, public utility easements, and similar items, which directly benefit the residents
of a subdivision, may be terminated and abandoned in the same manner as prescribed for the summary
vacation of streets by Part 3 (commencing with Section 8300) of Division 9 of the Streets and Highways
Code; and
WHEREAS, Streets and Highways Code Section 8330, et seq. authorizes summary vacation of a
street or highway if certain criteria are met; and
WHEREAS, the City has determined that the easement for light and air under, on and over that
certain strip of land lying between the lines of Baranga Lane and the lines designated “building line” or
“B/L” as shown on Lot 2 of that Final Map for Tract No. 1206 has not been continuously used as an
easement for air and light for the five consecutive years immediately preceding the date of this resolution.
NOW, THEREFORE, be it resolved by the City Council of the City of Saratoga as follows:
1. The easement for light and air under, on and over that certain strip of land lying between the lines
of Baranga Lane and the lines designated “building line” or “B/L” as shown on Lot 2 of that Final
Map for Tract No. 1206 recorded and filed in Book 46 of Maps, Page 8 in the Office of the
County Recorder of the County of Santa Clara, State of California, on September 23, 1953 is
hereby vacated pursuant to the Chapter 4 of Part 3 of Division 9 of the California Streets and
Highway Code; and
2. The fact under which the summary vacation is made are that the easement has not been
continuously used as an easement for air and light for the five consecutive years immediately
preceding the date of this resolution; and
50
3. From and after the date that this resolution is recorded, said easement for light and air shall no
longer constitute an easement for light and air on said lot; and
4. All other easements identified, described and delineated on the Final Map are not vacated by the
City at this time.
Passed and adopted by on the 16 day of January, 2008 by the CITY COUNCIL OF THE
CITY OF SARATOGA by the following vote of the members thereof:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________
Ann Waltonsmith, Mayor
City of Saratoga
Attest:
_______________________
Cathleen Boyer, City Clerk
51
52
53
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM: ______
ORIGINATING DEPT: Public Works CITY MANAGER:
PREPARED BY: John Cherbone DEPT HEAD: John Cherbone
SUBJECT: Approval of Sport User Agreements
______________________________________________________________________________
RECOMMENDED ACTION(S):
Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little
League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club, West
Valley Youth Soccer League, and Saratoga Pony League for the use of Saratoga City parks and
Prospect High School for organized sport use and authorize the City Manager to execute the same.
REPORT SUMMARY:
Currently the City has executed user agreements with six organized youth sport groups American
Youth Soccer Organization (AYSO), Saratoga Little League (SLL), Quito Little League (QLL),
De Anza Youth Soccer League (DYSL), West Valley Lacrosse Club (WVLC), and Saratoga
Pony League (SPL). This year we propose to increase the number of sport user groups to include
West Valley Youth Soccer League (WVYSL) whose league boundaries include Saratoga.
The following is a summary of the user agreements the City manages:
Sport User Use Location Agreement Expiration
AYSO Kevin Moran Park 12/31/07
Congress Springs Park 12/31/07
Prospect High School 12/31/07
West Valley College 12/31/08
DYSL El Quito Park 12/31/07
Prospect High School 12/31/07
West Valley College 12/31/08
SLL Congress Springs Park 12/31/07
QLL El Quito Park 12/31/07
WVLC Prospect High School 12/31/07
54
SPL Congress Springs Park 12/31/07
WVYSL Prospect High School New Agreement
User agreements are necessary to manage sport use in the City by scheduling activities,
controlling impacts to City parks, and recovering maintenance costs.
The maintenance fees charged to the sports user groups whom use City Parks are based on
additional park maintenance required above the normal maintenance practices that would be
normally be employed absent the impacts of a particular sport being played. For example,
maintenance activities include, but are not limited to additional mowing, watering, fertilizing,
seeding, aeration, clean-up, and pre and post field preparation. In addition, baseball and soccer
each have different needs and place different demands on a park’s infrastructure, thus they have
different maintenance fees. Each year this fee has the ability to go up or down based on the
actual maintenance costs during the use period. Some fees charged this year were adjusted to
keep pace with increases in costs.
The facility use agreements between the City and Campbell Union High School District
(Prospect High School) and the City and West Valley College stipulate a payment for hourly
usage of their fields. The hourly rate of $35 is a pass through via the youth sports groups whom
the City has user agreements with. The West Valley College user agreements do not expire until
the end of 2008.
As indicated in the above summary, the agreements for West Valley College do not expire until
the end of 2008.
FISCAL IMPACTS:
Approximately $74,640 in annual expense and revenue (this figure does not include West Valley
College).
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The User Agreements would not be approved and another mechanism for the use of City parks and
outside venues by sport users would need to be developed.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
The Use r Agreements will be executed.
2 of 3
55
3 of 3
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
1. Use Agreements.
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Resolution Ordering the Abatement of a Public Nuisance by Removal of
Hazardous Vegetation
RECOMMENDED ACTION:
Conduct public hearing and adopt resolution.
REPORT SUMMARY:
The attached resolution represents the second step in Saratoga’s Hazardous Vegetation
Abatement Program administered by the Office of the Agricultural Commissioner. The
Commissioner has sent owners of the parcels requiring weed abatement three notices informing
them that the weeds must be abated, either by the owners or by the County. The notices also
informed them that they may present objections at the public hearing.
A representative from the Office of the Agricultural Commissioner will be attending the meeting
to answer any questions Councilmembers may have on this topic.
FISCAL IMPACTS:
None to the City. County recovers its costs from administrative portion of fee charged to
property owner.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Abatement process by the County will not proceed. It would be necessary to depend upon the
property owners to take care of their own abatement.
ALTERNATIVE ACTION:
None
FOLLOW UP ACTION:
Upon adoption, the County will begin abatement.
163
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – Resolution
164
RESOLUTION NO. 08-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ORDERING
ABATEMENT OF A PUBLIC NUISANCE BY REMOVAL
OF HAZARDOUS VEGETATION
WHEREAS, the Saratoga City Council has declared hazardous vegetation growing on
certain properties to be a public nuisance by Resolution No. 07-074 adopted December 5, 2007;
and
WHEREAS, the Office of the Agricultural Commissioner did give three notices to all
property owners of land on which hazardous vegetation which have been declared a public
nuisance are growing; and
WHEREAS, a public hearing on said notice was held on January 16, 2008; and
WHEREAS, final action on any protests or objections to the proposed removal of weeds
has been made by the City Council.
NOW, THEREFORE, IT IS ORDERED that the Office of the Agricultural
Commissioner shall cause the abatement of hazardous vegetation as designated by resolution
dated December 5, 2007, by having said weeds destroyed or removed, and any property owner
shall have the right to destroy or remove such weeds himself or herself, or have the same
destroyed or removed at his or her own expense, provided that such vegetation shall have been
removed prior to the arrival of the Office of the Agricultural Commissioner or his authorized
representative to remove them.
The above and foregoing resolution was passed and adopted by the Saratoga City Council at a
regular meeting held on the 16th day of January 2008, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ann Waltonsmith, Mayor
ATTEST:
Cathleen Boyer, City Clerk
165
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Richard Taylor, City Attorney DIRECTOR: John Cherbone
SUBJECT: Delegation to City Manager of Authority to Award Contracts Pursuant to Informal
Bidding Under Article 12-15 of the Saratoga Municipal Code.
RECOMMENDED ACTION: Approve the attached resolution authorizing the City Manager to
approve and execute contracts for public works projects bid pursuant to the City’s informal bidding
procedures and the State of California’s Public Contract Code.
REPORT SUMMARY:
At the Council meeting of December 5, 2007, the City Council requested that staff explore ways to
expedite the public contract process for projects that have been approved by Council and for which funds
are available. The State Public Contract Code provides expedited bidding procedures for small public
works contracts in jurisdictions that have adopted specified bidding and accounting procedures as
determined by the California Uniform Construction Cost Accounting Commission. Saratoga is eligible to
use the expedited procedures because the City Council in 1991adopted the relevant procedures through
Article 12-15 of the City Code.
Article 12-15 provides, in section 12-15.060(b) that:
“The City Council may, by resolution, delegate to the City Manager or the Maintenance Director
or other designated employee of the City the authority to award any particular contract for which
informal bids will be obtained pursuant to this Article.”
The attached resolution would implement this provision of the Code by delegating to the City Manager
approval authority for contracts awarded through the informal bidding process. This would allow staff to
process contracts for smaller projects on an expedited basis. Article 12-15 sets forth a variety of
safeguards to ensure that even for smaller projects the City will obtain competitive prices. The maximum
amount of any contract awarded pursuant to this section is capped by state law at $125,000.
FISCAL IMPACTS:
No fiscal impacts. The City Manager could approve only those contracts for which there is existing
budget authority.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Page 1 of 3
166
Staff would continue to bring minor contracts to City Council. This would delay implementation of these
projects due to Council meeting schedules and staff time required for staff reports.
FOLLOW UP ACTION:
Staff will implement the resolution.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Notice for this meeting.
ATTACHMENTS:
Attachment A – Resolution
Page 2 of 3
167
Page 3 of 3
ATTACHMENT – A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
WHEREAS, the City of Saratoga has adopted, in Article 12-15 of the Saratoga Municipal Code,
an informal bidding ordinance pursuant to Article 3 of Chapter 2, Part 3, Division 2 (commencing with
Section 22030) of the State Public Contract Code; and
WHEREAS, Article 12-15 provides that the City Council may by resolution, delegate to the City
Manager the authority to award any particular contract for which informal bids will be obtained pursuant
to Article 12-15; and
WHEREAS, the City Council wishes to take full advantage of the efficiencies awarded by the
process contemplated by Article 12-15 by delegating contract approval authority to the City Manager.
NOW, THEREFORE, BE IT RESOLVED, pursuant to the authority granted by section 12-
15.060(b) of the Saratoga Municipal Code and notwithstanding any other purchasing procedures, that the
City Council of the City of Saratoga hereby delegates to the City Manager the authority to award any
particular contract for which informal bids will be obtained pursuant to Article 12-15.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 16th day of January, 2008 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
A n n W a l t o n s m i t h , M a y o r
ATTEST:
_____________________________
Cathleen Boyer, City Clerk
168
SARATOGA CITY COUNCIL
MEETING DATE: January 16, 2008 AGENDA ITEM:
DEPARTMENT: City Manger’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Cathleen Boyer, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Request to Augment the Countywide Household Hazardous Waste Collection
Program
RECOMMENDED ACTION:
Accept report and adopt budget resolution augmenting the Household Hazardous Waste Program
for the remainder of FY 07-08.
REPORT SUMMARY:
On June 6, 2007, the City Council approved the First Amendment to the Agency Agreement for
Countywide Household Hazardous Waste Collection Program for FY 2007-2008 that included
an appropriation of $10,000 (Attachment A).
The FY 07-08 appropriation was reduced significantly from prior years. In FY 03-04, $50,000
was budgeted, in FY 04-05 $40,000 was budgeted. On May 4, 2005, due to citywide budget
constraints, Council did not approve any funding to this program for FY 05-06. The County
subsequently requested that the City provide $20,000 in order for residents to use the County
drop-off facility for the remainder of that fiscal year (Attachment B). FY 06-07 budget provides
$25,000.
At the time when the Agency Agreement for FY 07-08 was brought to Council for approval,
staff felt that with the start of the City’s new solid waste contract, which provides a permanent
site for some HHW recycling services (Attachment C), the need for City residents to use the
County’s HHW program would be reduced significantly. According to West Valley Collection
& Recycling (WVC&R) from March 2007-December 2007, 211 Saratoga residents have used
their facility. In addition, 373 Saratoga residents have used the County’s HHW drop-off facility.
On December 13, 2007, City Staff received an email from Rob D’Arcy, Hazardous Materials
Program Manager, indicating that the City’s HHW budget was depleted and the County would
not be able to provide any additional service for the reminder of FY 07-08. Mr. D’Arcy
requested the Council consider a $25,000 augmentation to the program to fund the remainder of
FY 07-08.
The HHW Program staff is now referring all Saratoga calls to the City Clerk’s Office. Staff has
referred residents to WVC&R. Unfortunately, alternative disposal sites for the following items
are not available: latex/oil base paint, pesticides, and other household chemicals.
169
In addition to the public’s need for this service, the City’s National Pollutant Discharge
Elimination System (NPDES) Permit, the Pesticide Management Plan (PMP) and Saratoga’s
Work Plan for FY 07-08 all indicate the City’s obligation to provide disposal sites to its
residents.
FISCAL IMPACTS:
For the remainder of Fiscal Year 07-08 the cost to the City will be $25,000. Staff is also
requesting an additional $15,000 to cover the unfunded portion of the FY 06-County HHW
program invoice which was received in FY 2007/08. There are sufficient funds in the
Environmental Services Fund unallocated balance to fund this program.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The City will not be providing County HHW Program services for the residents for the reminder
of the FY 05-06.
ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
If Council elects to augment the program, a certified copy of the resolution would be sent to Rob
Darcy, Household Hazardous Waste Program, Santa Clara Count Department of Environmental
Health.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – Staff report dated June 6, 2007
Attachment B – Budget Resolution dated March 1, 2006
Attachment C – WVC&R HHW Program Description
Attachment D – Budget resolution for FY 07-08 augmentation
170
171
172
173
174
175
176
177