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SARATOGA CITY COUNCIL
MEETING DATE: April 19, 2010 AGENDA ITEM:
DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Mary Furey DIRECTOR: Mary Furey
SUBJECT: FY 2010/11 Operating Budget Study Session
RECOMMENDED ACTION:
Review the FY 2010/11 Operating Budget status and recommendations.
REPORT SUMMARY:
Summary schedules are attached to this report which provides a summary level illustration of the City’s
FY 2010/11 Operating Budget status and recommendations to attain a balanced budget.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Council would not review FY 2010/11 Operating Budget status and recommendations.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Council direction will be incorporated into the proposed FY 2010/11 Operating Budget.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A: Proposed Operating Budget Summary
Attachment B: Proposed Budget Balancing Details
FY 2010/11 GENERAL FUND SHORTFALL
Estimated Revenues & Transfers In 15,093,000
Less Estimated Expenditures & Transfers Out (16,106,110)
Plus Use of Reserves:260,000
NET SHORTFALL (753,110)
Summary Budget Shortfall Correction:
Additional Funding
Internal Service Fund Transfer 100,000
CIP Grant Funding Reimbursement 140,000
Total Additonal Funding 240,000
Plus Expenditure Reductions
Salary Reductions 211,360
Operating Expense Reductions 230,250
ISF Chargeback Reductions 73,500
Total Expenditure Reductions 515,110
Total of Shortfall Corrections:755,110
BUDGET BALANCE 2,000
FY 2010/11 GENERAL FUND BUDGET PROPOSAL
FUNDING SOURCES
Revenues:15,083,000
Transfers In:
Gas Tax 106,000
CDBG 44,000
ISF Transfers 100,000
Total Transfers In:250,000
Fund Balance Uses:
Environmental Fund 50,000
Development Fund 210,000
General Fund Project Reserve 495,000
Total Fund Balance Use:755,000
TOTAL FUNDING SOURCES 16,088,000$
FUNDING USES
Expenditures:15,491,000
Transfers Out:
Streets - CIP Projects 125,000
Park & Trail CIP Projects 145,000
Facility CIP Projects 325,000
Administrative CIP Projects -
Total Transfers Out:595,000
TOTAL FUNDING USES 16,086,000
NET GENERAL FUND BUDGET:2,000
FY2010/11 GENERAL FUND BUDGET BALANCING DETAILS
One Time Funding
Grant CIP Project reimbursements for staff time 140,000
Internal Service Fund Transfers (4 ISF funds at $25,000)100,000
Total One Time Funding 240,000
Salary Reductions
Eliminated City Manager Pay Increase 11,700
FTE Reductions
Asst City Mgr. - .10 FTE (Barbara)20,400
Admin Analyst II - .10 FTE (Crystal)11,000
Executive Assistant of CM - .25 FTE (Debbie)22,500
Accountant - .10 FTE (Ann Xu)11,000
Admin Analyst I - .10 FTE (Kristin) 10,300
Administrative Assistant II - .10 FTE (Laurie)7,900
Total FTE Reductions 83,100
Temp Staff Reduction 20,700
27 Hour Furlough for remaining FT staff (GF portion shown)60,500
Eliminate Auto Allowance (GF portion shown)27,360
Eliminate overtime except PW & Code Compliance 8,000
Total Salary Reductions 211,360
Operating Expenditure Reductions
Reduce Council Meeting budget 3,000
Publish Newsletter in Recreation Guide 23,000
Reduce legal public notices 2,000
Eliminate CalOpps membership & recruitment expenses 7,650
Eliminate organizational training 2,000
Reduce bank fees and financial services 16,200
Reduce credit card fees 30,000
Cleanup development deposits 25,000
Reduce Records Management Services 15,000
Move unscheduled signal repairs from GF to Gas Tax 25,000
Move road shoulder maintenance (weed abatement) from GF to Gas Tax 20,000
Reduce City Traffic Consultant 40,000
Reduce meeting / training expenses 8,900
Reduce office supplies/misc materials 12,500
Total Operating Expenditure Reductions 230,250
Internal Service Fund Reductions
Reduced ISF chargebacks 73,500
Total Internal Service Fund Reductions 73,500
TOTAL IMPACT TO GENERAL FUND BUDGET 755,110