HomeMy WebLinkAbout12-02-2015 City Council agenda1
AGENDA
SPECIAL MEETING
SARATOGA CITY COUNCIL
DECEMBER 2, 2015
SPECIAL MEETING – 5:00 P.M. – ADMINISTRATIVE CONFERENCE ROOM, CITY HALL,
13777 FRUITVALE AVENUE
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters
not on this agenda. The law generally prohibits the council from discussing or taking action on such
items. However, the Council may instruct staff accordingly regarding Oral Communications under
Council Direction to Staff.
COMMISSION INTERVIEWS – 5:00 P.M.
Time Name Commission Incumbent Openings
5:10 p.m. Marilyn
Marchetti
Heritage
Preservation
1 Term (1/1/2015-
12/31/2019)
Yes 1
5:20 p.m. Ray Cosyn Traffic Safety 1 Term (1/1/2015-
12/31/2019)
Yes 3
5:25 p.m. Philip Lee Traffic Safety 1 Term (1/1/2015-
12/31/2019)
No 3
5:30 p.m. Christopher
Coulter
Traffic Safety 1 Term (1/1/2015-
12/31/2019)
No 3
5:35 p.m. Jonathan
“Jojo” Choi
Traffic Safety 1 Term (1/1/2015-
12/31/2019)
No 3
5:40 p.m. Rajiv
Mathur
Traffic Safety 1 Term (1/1/2015-
12/31/2019)
No 3
CALL JOINT MEETING TO ORDER – 6:00 P.M.
1. Assembly Member Evan Low
Recommended Action:
Informational Only
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City
Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by
staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time
they are distributed to the City Council.
2
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]
Certificate of Posting of Agenda:
I, Debbie Bretschneider, Acting City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for public review on November 25, 2015 at the City of
Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us.
Signed this 25th day of November 2015 at Saratoga, California.
Debbie Bretschneider, Acting City Clerk
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with Assembly Member Evan Low
December 2, 2015 | 6:00 p.m.
Saratoga City Hall | Administrative Conference Room
6:00 p.m. Introductions
6:15 p.m. Update on State issues
6:35 p.m. Other Remarks & Wrap‐up
Dinner is provided during the Joint Meeting.
The Regular City Council Meeting begins at 7:00 p.m. in the Civic Theater.
Joint meeting attendees are invited to attend the Regular Meeting and share
an overview of the joint meeting with the public during Oral Communications.
1
AGENDA
SPECIAL MEETING
SARATOGA CITY COUNCIL
DECEMBER 2, 2015
SPECIAL MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS – 13777
FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
The agenda for this meeting was properly posted on November 25, 2015.
COMMUNICATIONS FROM PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on this agenda. The law generally prohibits the council from discussing or taking
action on such items. However, the Council may instruct staff accordingly regarding Oral
Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
NEW BUSINESS
1. Remarks from Outgoing Mayor Miller and Council Members
2. Reorganization of City Council
Recommended action:
Appoint Mayor and Vice Mayor:
1) City Clerk declares the offices of Mayor and Vice Mayor to be vacant;
2) Nomination of the Mayor;
3) Administer oath of office to new Mayor;
4) Nomination of the Vice Mayor; and
5) Administer oath of office to new Vice Mayor.
3. Remarks from New Mayor, Vice Mayor, and Council Members
ADJOURNMENT TO CIVIC THEATER LOBBY FOR SHORT RECEPTION
2
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification
24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]
Certificate of Posting of Agenda:
I, Debbie Bretschneider, Acting City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for public review on
November 25, 2015 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on
the City’s website at www.saratoga.ca.us.
Signed this 25th day of November 2015 at Saratoga, California.
Debbie Bretschneider, Acting City Clerk
Table of Contents
Agenda 2
Commendation for Assembly Member Evan Low
Staff report 6
Commendation 7
Management Talent Exchange Program Report
Staff Report 8
ATT A -Presentation 10
City Council Meeting Minutes
Staff Report 20
ATT A -Minutes 21
Second Reading of an Ordinance Amending City Code Sections
15-45 and 15-46 (Design Review Story Pole Requirements)
Staff Report 30
Att 1 - Ordinance 31
Second Reading of an Ordinance Amending City Code Section
15-65 (Nonconforming Uses and Structures)
Staff Report 39
Att 1 - Ordinance 40
Review of City Council Agency & Ad Hoc Committees
Staff report 56
ATT A - 2015 Agency descriptions 57
ATT B - 2015 Assignments 62
2016 City Council Meeting Schedule
Staff Report 63
ATT A - 2016 calendar 64
1
Page 1 of 4
REGULAR MEETING – 8:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT
13777 FRUITVALE AVENUE
COMMUNICATIONS FROM PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on this agenda. The law generally prohibits the Council from discussing or
taking action on such items. However, the Council may instruct staff accordingly regarding Oral
Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Assembly Member Evan Low
Recommended action:
Present the commendation to Assembly Member Evan Low.
SPECIAL PRESENTATIONS
2. Management Talent Exchange Program Report
Recommended action:
Receive report
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted in
one motion, unless removed by the Mayor or a Council member. Any member of the public may
speak to an item on the Consent Calendar at this time, or request the Mayor remove an item
from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
3. City Council Meeting Minutes
Recommended action:
Approve the City Council minutes for the Special and Regular City Council Meeting on
November 18, 2015.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
DECEMBER 2, 2015
2
Page 2 of 4
4. Second Reading of an Ordinance Amending City Code Sections 15-45 and 15-46 (Design
Review Story Pole Requirements)
Recommended action:
Waive the second reading and adopt the attached ordinance revising City Code Sections 15-
45 and 15-46 (Design Review Story Pole Requirements).
5. Second Reading of an Ordinance Amending City Code Section 15-65 (Nonconforming Uses
and Structures)
Recommended action:
Waive the second reading and adopt the attached ordinance revising City Code Section 15-65
(Nonconforming Uses and Structures).
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for opening
statements. Members of the public may comment on any item for up to three minutes.
Applicant/Appellants and their representatives have a total of five minutes maximum for closing
statements. Items requested for continuance are subject to Council’s approval at the Council
meeting.
OLD BUSINESS
None
NEW BUSINESS
6. Review of City Council Agency & Ad Hoc Committees
Recommended action:
Review the list of agencies and committees and provide direction on any changes to staff.
7. 2016 City Council Meeting Schedule
Recommended action:
Provide direction on the 2016 City Council Meeting schedule.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Howard Miller
Cities Association of Santa Clara County
Council Finance Committee
Valley Transportation Authority (VTA) Policy Advisory Committee
Valley Transportation Authority (VTA) SR85 Policy Advisory Board
VTA Board West Valley Cities Alternate
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Authority
Vice Mayor Manny Cappello
Council Finance Committee
Hakone Foundation Board
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
3
Page 3 of 4
Council Member Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Santa Clara County Library Joint Powers Authority
Public Art Adhoc
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Saratoga Historical Foundation
Saratoga Sister City Organization
Public Art Adhoc
Council Member Rishi Kumar
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available
for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to
participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48
hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Debbie Bretschneider, Acting City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council for the City of Saratoga was posted on November 25,
2015, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 25th day of November 2015 at Saratoga, California.
Debbie Bretschneider, Acting City Clerk
4
Page 4 of 4
NOTE: To view current or previous City Council meetings anytime, go to the City Video
Archives at www.saratoga.ca.us
12/02 Regular Meeting – Joint Meeting with Assembly Member Low
12/16 Regular Meeting –5:30 p.m.Library Commission Study Session 6:15 p.m. Council Norms
Study Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2015
5
SARATOGA CITY COUNCIL
MEETING DATE: December 2, 2015
DEPARTMENT: City Manager’s Office
PREPARED BY: Debbie Bretschneider,
SUBJECT: Commendation for Assembly Member Evan Low
RECOMMENDED ACTION:
Present the commendation to Assembly Member Evan Low.
BACKGROUND:
Assembly Member Low was instrumental in working with the State Department of Finance on
correcting the Tax Equity Allocation funding for the City of Saratoga.
ATTACHMENTS:
Attachment A – Commendation for Assembly Member Evan Low.
SARATOGA CITY COUNCIL
, 2015
City Manager’s Office
Debbie Bretschneider, Acting City Clerk
Assembly Member Evan Low
Assembly Member Evan Low.
was instrumental in working with the State Department of Finance on
correcting the Tax Equity Allocation funding for the City of Saratoga.
Assembly Member Evan Low.
was instrumental in working with the State Department of Finance on
6
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING
ASSEMBLY MEMBER EVAN LOW
WHEREAS, in 1978, the residents of California passed Proposition 13, which
froze property taxes at their current levels; and
WHEREAS, Tax Equity Allocation legislation was passed in the 1980’s to
provide relief for smaller low property tax cities; and
WHEREAS, State legislation limited the four low property tax cities in Santa
Clara County; Saratoga, Cupertino, Los Altos Hills, and Monte Sereno to just 55% of
the minimum Tax Equity Allocation (TEA) other California cities received; and
WHEREAS, in 2006, the Santa Clara County Board of Supervisor’s support
for Assembly Bill 117, which attempted to correct the TEA limitation was greatly
appreciated; and
WHEREAS, four different bills were authorized to correct the TEA inequity in
the State Assembly and Senate: AB 1827 (2008), AB 68 (2010), AB 1816 (2012) SB
629 (2013); and
WHEREAS, in 2015, Assembly Member Low was instrumental in working
with the Assembly to include the TEA correction in the State budget; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Saratoga does hereby recognize and thank Assembly Member Evan Low for his time
and effort in correcting the longstanding tax inequity for the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this
2nd day of December 2015.
___________________________
, Mayor
City of Saratoga
7
SARATOGA CITY COUNCIL
MEETING DATE: December 2, 2015
DEPARTMENT: City Manager’s Office
PREPARED BY: Cheryl Parkman, Management Talent Exchange Participant
SUBJECT: Management Talent Exchange Program Report
RECOMMENDED ACTION:
Receive report.
BACKGROUND:
Santa Clara County and San Mateo Count
Management Talent Exchange Program (MTEP)
obtaining experience outside of their curre
Manager Frank Benest founded MTEP to develop talent within organizations so that they may be
more prepared for leadership roles in the future.
learning forums scheduled before and after the assignment
leadership potential and project management expertise.
The City Manager proposed two projects to be completed by the
during the three-month assignment. As pa
“Communications Assessment Report”
consultants suggested that the City create a
engage the public in the event of an emergency. The City was also aware of this need
League of California Cities presentation given at
Meeting.
The second project was for the performance measure
currently contained in the budget seek to link the strategic goals and objectives of the City with
the strategies the different departments
ideal to change performance measures every year, it is important to revise
measures to accurately improve the linkages between the departments’ actions and the City
Council’s strategic objectives.
DISCUSSION:
As discussed above, the Saratoga MTEP focu
communication plan and budget performance measures update.
SARATOGA CITY COUNCIL
December 2, 2015
City Manager’s Office
Cheryl Parkman, Management Talent Exchange Participant
Management Talent Exchange Program Report
and San Mateo County offer employees the opportunity to participate in the
Management Talent Exchange Program (MTEP). This program is for individuals interested in
obtaining experience outside of their current local government agencies. Former Palo Alto
er Frank Benest founded MTEP to develop talent within organizations so that they may be
more prepared for leadership roles in the future. MTEP lasts for three months with several
before and after the assignment to develop the MTEP participant’s
leadership potential and project management expertise.
The City Manager proposed two projects to be completed by the Saratoga MTEP participant
month assignment. As part of the Tripepi Smith & Associates
Report” presented to City Council on August 31, 2015, the
create a crisis communication plan to be better prepared to
engage the public in the event of an emergency. The City was also aware of this need based on a
League of California Cities presentation given at the annual City Manager’s Department
was for the performance measures to be updated. The performance measures
seek to link the strategic goals and objectives of the City with
the strategies the different departments use to meet those goals and objectives. Although it is not
e performance measures every year, it is important to revise the performance
improve the linkages between the departments’ actions and the City
As discussed above, the Saratoga MTEP focused on two special assignments: a crisis
communication plan and budget performance measures update.
offer employees the opportunity to participate in the
for individuals interested in
Palo Alto City
er Frank Benest founded MTEP to develop talent within organizations so that they may be
MTEP lasts for three months with several
to develop the MTEP participant’s
MTEP participant
Smith & Associates’
presented to City Council on August 31, 2015, the
prepared to
based on a
the annual City Manager’s Department
he performance measures
seek to link the strategic goals and objectives of the City with
Although it is not
the performance
improve the linkages between the departments’ actions and the City
sed on two special assignments: a crisis
8
MTEP Objectives and Results
Crisis communication plans provide a formal structure to the strategy employed by a designated
Public Information Officer (PIO) when disseminating information to the public during
emergencies. Based research into best practices, the crisis communication plan allows for the
flow of information to disseminate from the Public Information Officer to the public using a
variety of communication methods. These communication methods are, but are not limited to,
social media, television, printed media, and radio. For each of these mediums, a template is
included in the Crisis Communication Plan (CCP) to give the PIO a head-start during a crisis.
According to Scott Summerfield of SAE Communications, the CCP puts Saratoga ahead of 99%
of other agencies in terms of preparedness.
I learned about a new area of government communications through the creation of the CCP.
Since an entire community is affected by a disaster, I formed relationships with the City’s
strategic partners including the Santa Clara County Fire Department, Santa Clara County Office
of Emergency Services, and the Saratoga Union School District. One of my goals for my MTEP
experience was to focus on my project management skills. The opportunity to draft the CCP
allowed me use project management skills to deliver a quality product that links the
communication goals of the City with the community’s anticipated needs.
Previously, the Finance Department worked with the departments to tie the Council’s strategic
goals with the different strategies employed by the department to achieve those goals. The
revised performance measures were created through research into the best practices from other
local government agencies and through discussions with each of the four departments. Each of
the departments provided information into their day-to-day operations and how they could
connect with the strategic objectives.
I developed an understanding of the City’s operations on a specialized level by talking with each
of the departments about their regularly scheduled routines. I am impressed by the amount of
work being conducted by the staff, considering other agencies use more employees to get the
same amount of work done. This assignment also focused on how the departments strive to
deliver services in a way that matches the values of the community. Since the performance
measures are designed to keep the community and City Council informed of important metrics,
the updated additions seek to provide the insight to help those stakeholders decide if the City is
meeting their objectives or if any of the processes should be revised.
In addition, during my MTEP experience I expressed a desire to help with community
engagement. The Village Specific Plan update kickoff meeting held on November 17th was
suggested as a way to gain exposure to a community event that would help me develop social
media and logistical techniques. In addition to the physical flyers posted around town, Facebook,
NextDoor, and Twitter were utilized to market the event. About thirty-four community members
attended the event. We also collected the attendees’ email addresses for future updates on the
Village Plan Update. This was a unique opportunity to witness an important community
conversation about a divisive topic.
ATTACHMENTS:
Attachment A – Presentation
9
December 2, 2015
Item 3
Management Talent Exchange Program Report
10
Background
•Hometown: Los Gatos, CA
•College: University of California, Santa Barbara
•Business Economics and Communication
•First job out of college: Marketing for a wine shipper
•Local government experience
11
Management Talent Exchange Program
•Purpose: Bay Area agencies participate to engage
the next generation of local government leaders
•Duration: September through December 2015
•Goals: To develop a new skill set while challenging
one’s self to succeed in a new and different
environment
12
Objectives
•Crisis Communication Plan
•Performance Measures
Update
•Community Engagement Photo Credit: S. Gardner
13
•Research into best
practices
•SAE Communications
review
•Relationship with SUSD
Crisis Communication Plan
14
Quick Flow for Crisis Communications 15
Performance Measures
•Researched local government best practices for suggestions
•Informational interviews with departments
•Provided additional and revised strategies employed by departments that correlate with strategic objectives
16
•Village Specific Plan
Update Kickoff Meeting
•Social media marketing
•Summary of events
Community Engagement
17
18
19
SARATOGA CITY COUNCIL
MEETING DATE: December 2, 2015
DEPARTMENT: City Manager’s Office
PREPARED BY: Debbie Bretschneider
SUBJECT: City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for
November 18, 2015.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A - Minutes for the Special
2015
SARATOGA CITY COUNCIL
, 2015
City Manager’s Office
Debbie Bretschneider, Acting City Clerk
City Council Meeting Minutes
Approve the City Council minutes for the Special and Regular City Council Meeting
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
Minutes will be retained for legislative history and posted on the City of Saratoga website.
Minutes for the Special and Regular City Council Meeting on November
Regular City Council Meeting on
Draft City Council minutes for each Council Meeting are taken to the City Council to be
Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
Minutes will be retained for legislative history and posted on the City of Saratoga website.
November 18,
20
Page 1 of 9
MINUTES
WEDNESDAY, NOVEMBER 18, 2015
SARATOGA CITY COUNCIL SPECIAL MEETING
At 5:30 p.m., the Saratoga City Council called the Special Meeting to order in the Administrative
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and adjourned to Closed
Session. At 6:00 p.m., the Saratoga City Council held a joint meeting with Senator Jim Beall Jr.
in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
SARATOGA CITY COUNCIL REGULAR MEETING
Mayor Miller called the Regular Meeting to order at 7:01 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Howard Miller, Vice Mayor Manny Cappello, Council
Members Emily Lo, Mary-Lynne Bernald, Rishi Kumar
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Catherine Engberg, Acting City Attorney
Debbie Bretschneider, Acting City Clerk
Mary Furey, Finance & Administrative Services Director
Erwin Ordonez, Community Development Director
John Cherbone, Public Works Director
Michael Taylor, Recreation & Facilities Director
Tony McFarlane, Finance Manager
Brian Babcock, Administrative Analyst
REPORT OF CITY CLERK ON POSTING OF AGENDA
Acting City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly
posted on November 13, 2015.
Report on Closed Session.
Mayor Miller stated that there was no report from Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Nai Hsuch, Representative from the Santa Clara Valley Water District Board, announced that 30
letters went out to Saratoga residents who live along creeks about encroachment onto Water
District property.
Nancy Kirk received a notice on removal of tree in her neighborhood on October 30. She found
the letter to be confusing. Would also like public input on removal of trees before appeal process
21
Page 2 of 9
OPMBOE FLL Robotics team reported on their project on how to motivate people to reduce
trash. Their project would make a garbage meter like a water meter and have garbage paid for by
the pound instead of a flat rate.
Oral Communications - Council Direction to Staff
Mayor Miller commented on tree removal in Saratoga. The City has very strict rules on
removing trees. If a tree removal meets our rules, then we notice residents within 500 ft. of the
tree.
Council direction to staff is to make sure the noticing letter is clear and easy to read.
ANNOUNCEMENTS
Council Member Kumar announced that the Interfaith Thanksgiving Service started 50 years ago
and is happening this Thanksgiving at the Church of Latter day Saints, 19100 Allendale Avenue,
at 9:45 a.m. 40 different faiths participating.
Council Member Kumar also announced the day-after-Thanksgiving Tree lighting in Blaney
Plaza and the wine stroll that the Chamber of Commerce organizes.
Council Member Kumar publicized the Start-up Boot Camp, which is a semester long program
on how to create a business plan and learn to develop that plan. The program starts in January
2016. It ends on June 12, Saratoga Tech day, when the business plans will be judged.
http://www.siliconvalleycoders.org And Council Member Kumar announced the Saratoga High
School Robotics Club will have a competition on November 21.
Council Member Bernald announced that on November 27, the Saratoga History Museum will
have an Open House and an exhibit on Holidays which runs through January. The museum’s
regular hours are 1-4 Thursday-Saturday.
Council Member Bernald also wanted to let everyone know that Nann Miller had passed away
last Saturday and services are in Cincinnati, Ohio.
Council Member Lo wanted everyone to know that the Saratogan is on the back page of the
Recreation Department Activity Guide. Recommends signing up for subscription. There are
articles on Holiday safety tips and the budget of City.
Vice Mayor Cappello also wanted to mention the Chamber of Commerce sponsored Wine Stroll
after Tree Lighting on November 27 at 5:00 p.m.
Mayor Miller declared that the Council was conducting the November 18 meeting in honor of
Nann Miller, long time participant of KSAR and a teacher.
Mayor Miller publicized the Silicon Valley Turkey Trot, which is the largest in the U.S. It is on
Thanksgiving Day in downtown San Jose and raises money for charities in Santa Clara County.
Mayor Miller also mentioned that there will be an article in the San Jose Mercury News about
arrests in Saratoga for human trafficking. The Council certainly does not approve of this
happening and anyone in trouble in Saratoga can approach our Sheriff’s Office for help.
22
Page 3 of 9
CEREMONIAL ITEMS
1. Commendation for Senator Jim Beall Jr.
Recommended action:
Present the commendation to Senator Jim Beall Jr.
The City Council presented the commendation to Senator Jim Beall Jr.
2. Commendation for Saratoga High School Band
Recommended action:
Present the commendation to the Saratoga High School Band.
The City Council presented the commendation to the Saratoga High School Band.
Mayor Miller announced that the Saratoga High School Band will be performing in the Rose
Bowl Parade.
Mayor Miller also announced that the Saratoga High School Band and Redwood Middle
School Band are performing together in the Los Gatos Holiday parade.
SPECIAL PRESENTATIONS
3. Community Storm Preparedness
Recommended action:
Receive report and provide direction to staff.
The City Council received the report from John Cherbone, Public Works Director.
CONSENT CALENDAR
4. City Council Meeting Minutes
Recommended action:
Approve the City Council minutes for the Special and Regular City Council Meeting on
November 4, 2015.
CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON NOVEMBER
4, 2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment cycles:
11/03/2015: Period 5
11/10/2015: Period 5
CAPPELLO/BERNALD MOVED TO REVIEW AND ACCEPT CHECK REGISTERS
FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 11/03/2015:
PERIOD 5 AND 11/10/2015: PERIOD 5. MOTION PASSED. AYES: MILLER,
23
Page 4 of 9
CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE
6. Treasurer’s Report for the Month Ended August 31, 2015
Recommended action:
Review and accept the Treasurer’s Report for the month ended August 31, 2015.
CAPPELLO/BERNALD MOVED TO REVIEW AND ACCEPT THE TREASURER’S
REPORT FOR THE MONTH ENDED AUGUST 31, 2015. MOTION PASSED. AYES:
MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE
7. Development Impact Fee Report
Recommended action:
Review and accept the annual AB1600 Development Impact Fee report for the year ended
June 30, 2015.
CAPPELLO/BERNALD MOVED TO REVIEW AND ACCEPT THE ANNUAL AB1600
DEVELOPMENT IMPACT FEE REPORT FOR THE YEAR ENDED JUNE 30, 2015.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE
8. Second Reading of an Ordinance Amending Articles 7 – 45 and 7 – 50 of the City Code
governing the maintenance of commercial and residential private property, permitting the
City to mandate the removal of dead trees deemed to be a nuisance or posing a risk to public
safety.
Recommended action:
Waive the second reading and adopt the attached ordinance to revise Articles 7 – 45 and 7 –
50.
ORDINANCE 335
CAPPELLO/BERNALD MOVED TO WAIVE THE SECOND READING AND ADOPT
THE ATTACHED ORDINANCE TO REVISE ARTICLES 7 – 45 AND 7 – 50.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE
PUBLIC HEARINGS
9. Amendment of City Code Sections 15-45.075 and 15-46.032 (Design Review Story Pole
Requirements). Staff Contact: Erwin Ordonez (408)868-1231.
Recommended action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the ordinance.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
Community Development Director Erwin Ordonez provided the staff report.
Planning Commission Vice Chair Dede Smullen attended to answer any questions. She said
that the Planning commission is happy to have these new rules.
24
Page 5 of 9
Mayor Miller opened the Public Hearing and invited public comment on the item.
Mathew Harrigan, Timeline Designs, spoke. He prefers 3-D models instead of story poles.
But his company uses story poles.
Mayor Miller closed the Public Hearing.
CAPPELLO/BERNALD MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF THE ORDINANCE AND TO DIRECT STAFF TO PLACE THE
ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT
REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED. AYES:
MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE
10. Amendment of City Code Section 15-65 (Nonconforming Uses and Structures). Staff
Contact: Erwin Ordonez (408)868-1231
Recommended action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the ordinance.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular
meeting of the City Council.
Community Development Director Erwin Ordonez provided the staff report.
Planning Commission Vice Chair Dede Smullen attended to answer any questions.
Mayor Miller opened the Public Hearing and invited public comment on the item.
Mathew Harrigan, Timeline Design, said that he was impressed with how the Planning
Commission listened to the public at the study sessions.
Mayor Miller closed the public hearing.
CAPPELLO/BERNALD MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF THE ORDINANCE AND TO DIRECT STAFF TO PLACE THE
ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT
REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED. AYES:
MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE
Mayor Miller invited the Prospect High Students to the stage.
Council took a break at 9:40 p.m.
Council reconvened at 9:54 p.m.
OLD BUSINESS
None
25
Page 6 of 9
NEW BUSINESS
11. Second Amendment to the Hakone Gardens Master Plan Development Agreement
Recommended action:
Approve the Second Amendment to the Development Agreement amending payment terms
and prioritizing funding for noise reduction improvements.
City Manager James Lindsay provided the staff report.
Mayor Miller invited public comment on the item.
Ann Waltonsmith, President of the Hakone Foundation Board, wanted to thank the Council
for expediting the sound wall. The Board really supports this item.
LO/CAPPELLO/KUMAR MOVED TO APPROVE THE SECOND AMENDMENT TO
THE DEVELOPMENT AGREEMENT AMENDING PAYMENT TERMS AND
PRIORITIZING FUNDING FOR NOISE REDUCTION IMPROVEMENTS. MOTION
PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE
12. Review of City Council Policies
Recommended action:
Receive report and provide direction to staff.
City Manager James Lindsay provided the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
Council provided direction to staff to correct typographical errors in the Council Handbook
and to update the Council Handbook with new training requirements. Also to update the E-
Communications policy. The Council asked to have a training and a guide on the walkie-
talkies they have been issued.
13. Council Training Budget & Expense Policy
Recommended action:
Receive report and provide direction to staff.
City Manager James Lindsay provided the staff report.
Mayor Miller invited public comment on the item.
Jeff Schwartz agreed an individual budget number is good and it should be connected to
public good. Suggested that the council should approve travel over a certain dollar amount.
Council provided direction to staff to update the Council Expense and Travel Policy by
adding that each Council Member will have a proportional amount of the City’s budget for
Council training and travel and that a Council Member would need Council approval for out-
of-state travel and/or for spending over a certain dollar amount on training or travel.
26
Page 7 of 9
14. Annual Audit Reports
Recommended action:
1. Review and accept the following annual audit reports for Fiscal Year 2014/15;
A. Comprehensive Annual Financial Report (CAFR)
B. Single Audit Report (Federal Grant Awards)
C. Transportation Development Act Audit Report ( MTC Grants)
D. Appropriation Limit Report (Gann)
E. SAS 114 Report
Finance Manager Tony McFarlane provided the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
Mayor Miller said that he wanted to thank the Finance Department for excellent work.
CAPPELLO/BERNALD MOVED TO REVIEW AND ACCEPT THE FOLLOWING
ANNUAL AUDIT REPORTS FOR FISCAL YEAR 2014/15;
A. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
B. SINGLE AUDIT REPORT (FEDERAL GRANT AWARDS)
C. TRANSPORTATION DEVELOPMENT ACT AUDIT REPORT ( MTC
GRANTS)
D. APPROPRIATION LIMIT REPORT (GANN)
E. SAS 114 REPORT
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE
15. Code Compliance Program Expansion
Recommended action:
1. Adopt the Resolution approving a Fiscal Year 2015/16 budget adjustment to increase the
Code Compliance program expenditure budget by $50,000 for contract services.
2. Authorize the City Manager to execute an agreement with CSG Consultants, Inc. to
provide professional code compliance services for an amount not to exceed $50,000
City Manager James Lindsay provided the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 15-068
LO/CAPPELLO MOVED TO ADOPT THE RESOLUTION APPROVING A FISCAL
YEAR 2015/16 BUDGET ADJUSTMENT TO INCREASE THE CODE
COMPLIANCE PROGRAM EXPENDITURE BUDGET BY $50,000 FOR
CONTRACT SERVICES. AND TO AUTHORIZE THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH CSG CONSULTANTS, INC. TO PROVIDE
PROFESSIONAL CODE COMPLIANCE SERVICES FOR AN AMOUNT NOT TO
EXCEED $50,000. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE
27
Page 8 of 9
16. Imposition of Terms of Employment – Saratoga Management Organization
Recommended action:
Adopt the resolution imposing and implementing terms of employment on the members of
the Saratoga Management Organization.
Mayor Miller provided the staff report.
Mayor Miller invited public comment on the item.
Jeff Schwatz spoke against the Council imposing terms of employment on staff.
Jill Hunter, former Mayor, spoke about the City staff being heart and soul of city. Against
this item.
Evan Baker, former Mayor, spoke against this item.
RESOLUTION 15-069
LO/KUMAR MOVED TO ADOPT THE RESOLUTION IMPOSING AND
IMPLEMENTING TERMS OF EMPLOYMENT ON THE MEMBERS OF THE
SARATOGA MANAGEMENT ORGANIZATION WITH THE CONDITION THAT
THE DISCUSSION CAN BE REOPENED. MOTION PASSED. AYES: MILLER,
CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Howard Miller
Council Finance Committee –mostly revolved around audit that was on agenda tonight.
Valley Transportation Authority (VTA) Policy Advisory Committee –attended.
Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board –
attended. They elected a chair and vice chair. Voted to meet monthly. Review work program.
West Valley Mayors and Managers Association –meets monthly, Saratoga the chair for 2016.
West Valley Solid Waste Management Joint Powers Authority –the group gave satisfactory
reviews for Attorney & Director.
Vice Mayor Manny Cappello
West Valley Sanitation District –attended this morning. Master agreement has not been updated
in 32 years. Tributary agencies would like changes.
Council Member Emily Lo
Nothing to report.
Council Member Mary-Lynne Bernald
28
Page 9 of 9
Cities Association of Santa Clara County –attended on behalf of Mayor Miller. On the agenda
was a discussion of affordable housing for homeless. Other Cities don’t seem to realize the
Housing situation in Saratoga. More bills on Marijuana will be coming through the State.
Attended Heritage Preservation Commission & Planning commission joint study session.
Council Member Rishi Kumar
Saratoga Chamber of Commerce –discussed the Village Plan and the Quarry.
Saratoga Ministerial Association –discussion of Interfaith service planning.
CITY COUNCIL ITEMS
Council Member Kumar asked for the City to look at adding high speed EV charging stations to
the Library or Downtown. Mayor Miller seconded.
CITY MANAGER’S REPORT
No report.
ADJOURNMENT
CAPPELLO/ LO MOVED TO ADJOURN THE MEETING AT 12:18 A.M. MOTION
PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Debbie Bretschneider, Acting City Clerk
City of Saratoga
29
SARATOGA CITY COUNCIL
MEETING DATE: December 2, 2015
DEPARTMENT: Community Development
PREPARED BY: Erwin Ordoñez, Community Development Director
SUBJECT: Second Reading of an Ordinance
(Design Review Story Pole Requirements)
RECOMMENDED ACTION:
Waive the second reading and adopt the attached ordinance
and 15-46 (Design Review Story Pole Requirements)
BACKGROUND:
On November 18, 2015, the City Council
15-45 and 15-46 (Design Review Story Pole Requirements) and
ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENTS:
Attachment A – Ordinance
SARATOGA CITY COUNCIL
, 2015
Community Development
Erwin Ordoñez, Community Development Director
an Ordinance Amending City Code Sections 15-45 and 15
Review Story Pole Requirements)
the attached ordinance revising City Code Sections 15
46 (Design Review Story Pole Requirements).
, the City Council introduced an ordinance amending City Code
Review Story Pole Requirements) and directed staff to place the
ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council.
ING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
nd 15-46
Sections 15-45
City Code Sections
place the
ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council.
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
30
ORDINANCE __________
AN ORDINANCE AMENDING THE SARATOGA CITY CODE
REGARDING STORY POLES REGULATIONS
Findings
1. The City of Saratoga wishes to update the City Story Poles Regulations.
2. The updates in this ordinance affect provisions of the City’s story poles regulations.
These amendments were considered by the Planning Commission of the City of Saratoga
and the Commission, after a duly noticed public hearing on October 28, 2015,
recommended adoption of these updates to City Story Poles Regulations.
3. The City Council of the City of Saratoga held a duly noticed public hearing on November
18, 2015 and after considering all testimony and written materials provided in connection
with that hearing, introduced this ordinance.
Therefore, the City Council hereby ordains as follows:
Section 1. Adoption.
The Saratoga City Code is amended as set forth below.
Text to be added is indicated in bold double underlined font (e.g., underlined) and text to be deleted
is indicated in strikeout font (e.g., strikeout). Text in standard font is readopted by this ordinance.
1. Article 15-45 - DESIGN REVIEW: SINGLE-FAMILY DWELLING
15-45.070 - Application requirements.
(a) Each Aapplications for administrative design review approval and design review
approval shall be filed with the Community Development Director on such form(s) as the
Director shall prescribe. An application shall include the following exhibits:
(1) Site plan showing all of the following: (i) property lines, (ii) easements and their
dimensions, (iii) underground utilities and their dimensions, (iv) structure
setbacks, (v) building envelope, (vi) topography (i.e., existing and finished
grade elevation data), (vii) species, trunk diameter at breast height (DBH as
defined in Section 15-50.020(g)), canopy driplines (as defined in Section 15-
50.020(k)), and locations of all heritage trees (heritage trees as defined in
Section 15-50.020(nl)), trees measuring at least ten inches DBH, and all native
trees measuring at least six inches DBH on the property and within one hundred
31
fifty feet of the property, (viii) areas of dense vegetation and (ix) riparian
corridors.
(2) Any application that proposes new construction two feet or closer to a required
setback area shall include a boundary survey for planning review and a setback
certification and pad height certification letter during building permit review, each
signed by a State licensed land surveyor or registered civil engineer qualified to
do property line surveys. Such survey shall verify the location of all existing
property lines, easements, structures and protected trees (protected trees as
defined in Section 15-50.020(sq)). The setback and height certification letter may
be submitted after the initial application but in no event later than the foundation
inspection.
(3) A statement of all energy conserving features proposed for the project. Such
features may include, but are not limited to, use of solar panels for domestic hot
water or space heating, passive solar building design, insulation beyond that
required under State law, insulated windows, or solar shading devices. Upon
request, the applicant shall submit a solar shade study if determined necessary by
the Community Development Director.
(4) Building Eelevations of each the proposed structures showing all exterior
materials, roof materials and window treatment. Such drawings shall include
existing and proposed building height measurements referenced from
existing and proposed finished grade.
(5) Site sections for all each projects located on a hillside lot, together with an aerial
photograph of the site if requested by the Community Development Director.
(6) Engineered grading and drainage plans with existing and proposed finished
grade elevation data, including cross sections.
(7) Floor plans that indicate total floor area of each building or structure on the
site, determined in accordance with Section 15-06.280 of this Chapter, plus a
cumulative total of all floor area on the site.
(8) Roof plans.
(9) Landscape and irrigation plans for the site, showing the location and type of all
landscaped areas, including: existing trees to remain on-site; new or replacement
trees; live plant materials;, water features;, hardscape;, irrigation systems, and any
additional information necessary to comply with the City’s landscaping or water
efficiency regulations.
(10) Tree Preservation Plan, as required in Section 15-50.140 of this Chapter.
(11) Preliminary title report showing all parties having any interest in the property and
any easements, encumbrances and restrictions, which benefit or burden the
property.
32
(12) Such additional exhibits or information as may be required by the Community
Development Director. All exhibits shall be drawn to scale, dated and signed by
the person preparing the exhibit. Copies of all plans to be submitted shall consist
of two sets drawn on sheets eighteen inches by twenty-eight inches in size and
fifteen reduced sets on sheets eleven inches by seventeen inches in size.
(13) A geotechnical clearance as defined in Section 15-06.325 of this Code Chapter,
if required by the City Engineer.
(14) Such additional exhibits or information as may be required by the Community
Development Director to demonstrate compliance with Article 16-47, Green
Building Regulations of the Saratoga City Code.
(b) Each An application shall be accompanied by the payment of a processing fee, in such
amount as established from time to time by resolution of the City Council.
(Amended by Ord. 221 § 2 (part), 2003; Ord. 226 § 2 (part), 2003; Ord. 245 § 2 (Att. A) (part),
2006)
(Ord. No. 272, § 2(exh. A), 9-16-2009; Ord. No. 307, § 1.C.16, 10-16-2013; Ord. No. 320, §
1.F.22, 11-5-2014; Ord. No. 328, § 1(Att. A, § 18), 7-1-2015)
15-45.075 - Requirement for story poles.
Story poles are required as set forth below in order to depict the elevations and
silhouettes of a proposed new structure building or an addition to an existing structure building
requiring design review approval.
(a) Definition and requirement. Story poles are temporary frames made of wood, metal,
or other materials approved by the Community Development Department which are
used to delineateing the height, area, and approximate shape and massing and area of
a proposed structure. Story poles must be installed in the manner set forth below if the
project is subject to design review approval.
(b) Timing. The applicant shall install the story poles when notified to do so by the
Community Development Department or designated representative at least three business
days prior to advertising the public hearing for the project (or in the case of
administrative design review at least three business days prior to issuance of the "Notice
of Intent to Approve"). Neither the notice of public hearing nor the "Notice of Intent to
Approve" (as applicable) for the project will be mailed until the story poles are installed
to the satisfaction of the Community Development Director and photographs of the
installed and approved story poles are filed with the Community Development
Department.
33
(c) Requirements. The applicant's surveyor or civil engineer shall determine the perimeter
points and elevations of the story poles based on the plans to be considered by the
approving body. For projects twenty-four feet or taller in height or if requested by the
Community Development Director or designated representative, a letter signed by the
project surveyor or civil engineer certifying the accuracy of the story poles shall be
submitted before notice of the public hearing or the "Notice of Intent to Approve" (as
applicable) on the project is mailed. Story poles shall be constructed of rigid materials
which accurately outline the height and general area (including the proposed ridgelines)
for the new structure and/or addition. To delineate the area of large or complex structures
staff may require the addition of netting or other appurtenances. All perimeter walls shall
be delineated on the ground.
Once the Community Development Department has authorized an applicant to erect
story poles, the applicant shall comply with all of the following requirements:
(1) The story poles must be constructed of wood, metal, or other materials pre-
approved by the Community Development Director (which materials must
be suitable for construction of a temporary frame that will remain standing
during the required public notice and application review period).
(2) The story poles shall be erected so that on each building elevation of the
proposed structure at least one story pole shall show graduated five-foot
interval height measurement markings in either paint or tape.
(3) The story poles shall be erected so that at least one building elevation of the
proposed structure shows the proposed finished grade and finished floor
elevation markings in either paint or tape.
(4) The story poles shall be erected so that orange netting or other materials
approved by the Community Development Director will be used to
approximate the mass, shape and roofline (e.g., roof pitch/slope, ridge, and
volume) of the proposed structure as illustrated in Diagram A. For complex
roof forms, the Community Development Director may also require that
ridge flags be installed to delineate a main roof ridge or high point.
(5) Upon completion of the story pole installation, the applicant shall provide to
the Community Development Department a professional-stamped and signed
letter from a State licensed land surveyor or civil engineer verifying the
accuracy of the story pole installation in terms of location, heights, and
elevation data.
(6) The applicant shall erect on the story pole elevation facing the main access to
the building site or the main street frontage, a minimum 11-inch by 17-inch
sign which contains the following information:
a) Name of applicant/property owner
b) Contact telephone number of applicant/property owner
c) A brief description of the proposed project’s scope of work
d) Community Development Department main telephone number
(7) Prior to any notices being distributed, the applicant shall submit photos
satisfactory to the Community Development Department of the completed
story pole installation including required signs.
34
Diagram A
(d) Duration. The story poles shall not be removed until a decision on the project has been
made by the approving body and the deadline to appeal such decision has expired
with no appeal hasving been filed. If the decision by the approving body is appealed, the
story poles shall remain in place until a final decision that is not subject to appeal has
been made. The story poles are required to be removed within fifteen calendar days after
a final decision action has been taken and all appeal periods have expired. If a project
application is issued a continuance for an extended period of time, the Community
Development Director may require the story poles to be removed and reinstalled not less
than fifteen days prior to the next public hearing on the project.
(e) Exceptions. The Community Development Director may consider unique and/or
special circumstances (e.g., dangerous site topography or hazardous weather
conditions) where an alternate method, tool or technology [e.g., models,
photosimulations, or equivalent methods] may be used in-lieu of story poles to
satisfy the requirements of Section 15-45.075.
(Ord. No. 272, § 2(exh. A), 9-16-2009; Ord. No. 307, § 1.C.17, 10-16-2013)
35
2. Article 15-46 - DESIGN REVIEW: MULTI-FAMILY DWELLINGS AND
COMMERCIAL STRUCTURES
15-46.030 - Application requirements.
(a) Each aApplication for design review approval shall be filed with the Community
Development Director on such form(s) as shall be prescribed. The application shall
include the following exhibits:
(1) A site plan showing all of the following: (i) property lines, (ii) easements, (iii)
dimensions, (iv) topography (i.e., existing and finished grade elevation data),
and (v) the proposed layout of all structures and improvements including, where
appropriate, driveways, pedestrian walks, parking and loading areas, landscaped
areas, fences and walls, and (vi) the species, trunk diameter breast height (DBH as
defined in Section 15-50.020(g)), canopy driplines (as defined in Section 15-
50.020(k)), and locations of all heritage trees (heritage trees as defined in
Section 15-50.020(n l)), trees measuring at least ten inches DBH, and all native
trees measuring at least six inches DBH on the property and within one hundred
fifty feet of the property. The site plan shall indicate the locations of entrances
and exits and the direction of traffic flow into and out of parking and loading
areas, the location and dimension of each parking and loading space, and areas for
turning and maneuvering vehicles.
(2) Architectural drawings or sketches showing all building elevations of each the
proposed structures as they will appear upon completion. Such drawings shall
include existing and proposed structure height measurements referenced
from existing and proposed finished grade. All exterior surfacing materials and
their colors shall be specified, and the size, location, material, colors and
illumination of all signs shall be indicated.
(3) A landscape and irrigation plan for the site, showing the locations of existing trees
proposed to be retained on the site, the location of any proposed replacement
trees, types and quantities of landscape plants and materials and irrigation
systems, appropriate use of native plants, and water conserving plants and
materials and irrigation systems, and all other landscape features.
(4) Cross sections for each all projects located on a hillside lot.
(5) Engineered grading and drainage plans with existing and proposed finished
grade elevation data, including cross sections if the structure is to be constructed
on a hillside lot. Disposition of on-site storm water shall be consistent with the
requirements of the Santa Clara Valley Urban Runoff Pollution Prevention
Program (NPDES).
36
(6) Floor plans showing total floor area, of each building or structure on the site,
determined in accordance with Section 15-06.280 of this Chapter, plus a
cumulative total of all floor area on the site.
(7) Roof plans.
(8) Such additional exhibits or information as may be required by the Community
Development Director or the Planning Commission. All exhibits shall be drawn to
scale, dated and signed by the person preparing the exhibit. Copies of all plans to
be submitted shall consist of two sets drawn on sheets eighteen inches by twenty-
eight inches in size and fifteen sets on sheets eleven inches by seventeen inches in
size.
(9) Such additional exhibits or information as may be required by the Community
Development Director to demonstrate compliance with Article 16-47, Green
Building Regulations of the Saratoga City Code.
(b) Each The application shall be accompanied by the payment of a processing fee, in such
amount as established from time to time by resolution of the City Council, together with a
deposit toward the expense of noticing the public hearing as determined by the
Community Development Director. (Amended by Ord. 226 § 2 (part 1), 2003; Ord. 229 §
2 (part), 2004; Ord. 245 § 2 (Att. A) (part), 2006)
(Amended by Ord. No. 272, § 2(exh. A), 9-16-2009)
15-46.032 - Requirement for story poles.
Story poles shall be required in the same manner as under City Code Section 15-45.075
of this Chapter.
(Ord. No. 272, § 2(exh. A), 9-16-2009)
END OF AMENDMENTS
Section 2. California Environmental Quality Act
EXEMPTION FROM CEQA. The proposed amendments to the City Code are Categorically
Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines
sections 15305 - Minor Alteration to Land Use Limitations, 15308 - Actions by Regulatory
Agencies for the Protection of the Environment, and 15061(b)(3) - Where it can be seen with
certainty that there is no possibility that the activity in question may have a significant effect on the
environment.
37
Section 3. Publication.
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within fifteen days after its adoption.
Following a duly noticed public hearing the foregoing ordinance was introduced and read at
the regular meeting of the City Council of the City of Saratoga held on the 18th day of
November, 2015, and was adopted by the following vote following a second reading on the 2nd
of December, 2015.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: ATTEST:
_________________________________ _____________________________
Debbie Bretschneider
MAYOR OF THE CITY OF SARATOGA ACTING CLERK OF THE CITY OF
SARATOGA
APPROVED AS TO FORM:
____________________________________________
Catherine Engberg, ACTING CITY ATTORNEY
38
SARATOGA CITY COUNCIL
MEETING DATE: December 2, 2015
DEPARTMENT: Community Development
PREPARED BY: Erwin Ordoñez, Community Development Director
SUBJECT: Second Reading of an
(Nonconforming Uses and Structures)
RECOMMENDED ACTION:
Waive the second reading and adopt
(Nonconforming Uses and Structures).
BACKGROUND:
On November 18, 2015, the City Council
15-65 (Nonconforming Uses and Structures)
Consent Calendar for adoption at the next regular meeting of the City Council.
ADVERTISING, NOTICING AND PUBLIC
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENTS:
Attachment A – Ordinance
SARATOGA CITY COUNCIL
, 2015
Community Development
Erwin Ordoñez, Community Development Director
an Ordinance Amending City Code Section 15
nd Structures)
the attached ordinance revising City Code Section 15
, the City Council introduced an ordinance amending City Code
65 (Nonconforming Uses and Structures) and directed staff to place the ordinance on the
Consent Calendar for adoption at the next regular meeting of the City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
Section 15-65
Section 15-65
City Code Section
place the ordinance on the
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
39
1
ORDINANCE __________
AN ORDINANCE UPDATING AND AMENDING THE SARATOGA CITY CODE
REGARDING NON-CONFORMING USES
Findings
1. The City of Saratoga wishes to update and amend the City Ordinance on Non-
Conforming Uses.
2. The updates in this ordinance affect provisions of the City’s Non-Conforming Uses and
Structures regulations. The updates and amendments were considered by the Planning
Commission of the City of Saratoga and the Planning Commission has, after a duly
noticed public hearing on October 28, 2015, recommended adoption of these updates and
amendments to the City Non-Conforming Uses and Structures Ordinance.
3. The City Council of the City of Saratoga held a duly noticed public hearing on November
18, 2015 and after considering all testimony and written materials provided in connection
with that hearing, introduced this Ordinance.
Therefore, the City Council hereby ordains as follows:
Section 1. Adoption.
The Saratoga City Code is updated and amended as set forth below.
Text to be added is indicated in bold double underlined font (e.g., underlined) and text to be deleted
is indicated in strikeout font (e.g., strikeout). Text in standard font is readopted by this Ordinance.
Article 15-65 - NONCONFORMING USES AND STRUCTURES[5]
15-65.010 – Purposes of Article.
This Article is intended to limit the number and extent of nonconforming uses and
structures by prohibiting or restricting their repair, alteration, enlargement, intensification,
reconstruction, or re-establishment after abandonment or restoration after destruction. Nothing in
this Article shall authorize any action inconsistent with Chapter 13 or any other heritage
preservation provisions of this Code. This Article is further intended to allow certain
nonconforming uses and structures to remain where such uses or structures do not conflict with
the objectives of this Chapter and the purposes of the zoning district in which they are located.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.020 - Definitions.
40
2
The following definitions apply throughout this Article, unless the context or the provision
clearly requires otherwise:
(a)
Construction Valuation means the estimated cost to rebuild a structure (at the time
work is proposed to be performed on the structure) as determined by the Community
Development Director (using the Building Official's current multiplier for calculating
the per-square-foot valuation of new construction).
(b)
Expenditure means the estimated valuation, as determined by the Community
Development Director (using the Building Official's current multiplier for calculating
the per-square-foot valuation of new construction), of work to be performed in
connection with any nonconforming use or structure. In making this determination, the
Director shall confirm that the portions of the structure which the plans show as not to
be repaired or altered are in fact structurally sound and that it will not be necessary to
repair or alter such portions of the structure during construction. The Director may
require that a termite inspector, registered engineer or other professional(s) satisfactory
to the Director be retained at the applicant's expense to make certifications in this
regard.
(a) Maintenance means routine, recurring, and usual activities for the preservation,
protection, and keeping of a structure for its intended purposes in a safe and continually
usable condition for which it was designed. Repainting or reroofing (in kind) of a
structure is an example of maintenance.
(b) Demolition means either of the following:
(1) removal or covering of more than fifty percent of the exterior walls of an
existing structure so the walls no longer function as exterior walls and
removal of more than fifty percent of the existing roof structure and exterior
roof sheathing; or
(2) removal or covering of more than fifty percent of the exterior walls of an
existing structure so the walls no longer function as exterior walls and
removal of more than fifty percent of interior walls.
The exclusive removal of interior walls without any modification or removal of
exterior walls or any modification or removal of the existing roof structure and
exterior sheathing is not considered a demolition.
(c) Major Repair or Alteration means any work, after (December 2, 2015) that is
estimated to result in expenditure (cumulatively), after October 16, 2009, of greater than
41
3
twenty percent and does not constitute a demolition of the structure as defined by
this Code.
exceeding fifty percent of the estimated construction valuation of the structure that is
subject of the work
Major Repair or Alteration means any work that is estimated to result in expenditure
(cumulatively), after October 16, 2009, of greater than twenty percent and not
exceeding fifty percent of the estimated construction valuation of the structure that is
the subject of the work.
(d) Nonconforming Structure means a structure lawfully existing on the effective date of
a change in a development standard established by this Code and continuing since that
date in nonconformance to the development standard. The use of this term in this Article
shall refer only to a legal nonconforming structure.
(1) A structure that was not originally constructed in conformance with regulations
applicable at the time is not a legal structure.
(2) A structure that solely lacks the required number of off-street parking facilities, but
otherwise conforms to City code is not considered nonconforming.
(e) Nonconforming Use means a use lawfully existing on the effective date of a change in
a use restriction and continuing since that date in nonconformance to the use restriction.
Site and structural dimensions are not considered use restrictions and are instead
development standards applicable to structures. The following pre-existing uses shall
constitute a nonconforming use subject to the provisions of this Article unless a
conditional use permit is subsequently granted for such use:
(1) A use established prior to any City regulation requiring a conditional use permit for
such use, but which by virtue of later-adopted City regulation(s) becomes a use
allowed only upon the granting of a conditional use permit; and
(2) A use being conducted under a valid conditional use permit, but which by virtue of
later-adopted City regulation(s) becomes a use no longer allowed to continue.
The use of this term in this Article shall refer only to a legal nonconforming use. A use
that was not originally commenced in conformance with regulations applicable at the
time is not a legal use.
(f) Reconstruction means either of the following:
(1) Any construction work that results from a demolition as defined by this Code
would expand the floor area by more than fifty percent or modify modification of
the footprint of a structure by more than fifty percent (50%); or
42
4
(2) Moving a nonconforming structure or a structure being used for a nonconforming
use to any other location on the parcel or adjoining parcels (whether the structure
movement is in whole or in part).
Repair or alteration work which does not include any proposed exterior changes to a
nonconforming structure is not considered reconstruction or expansion.
(g) Statement of Acknowledgment of Legal Nonconforming Status means a document in
form and content approved by the Community Development Director and recorded in
the office of the County Recorder documenting the extent to which a use or structure on
the subject property is nonconforming, but legal pursuant to the terms of this Article.
(h) Work means any work, whether structural or nonstructural, that is done to a structure
including repair, alteration and reconstruction, but excluding maintenance and the
replacement of the interior or exterior wall coverings, fixtures, or windows or doors
(without altering their respective openings).
(Ord. No. 273, § 1(att. A), 9-16-2009; Ord. No. 307, § 1.C.21, 10-16-2013; Ord. No. 320, § 1.F.24,
11-5-2014)
43
5
15-65.025 - Summary table of thresholds.
The table below outlines defining thresholds for maintenance, minor vs. major repairs and
alterations, voluntary vs. involuntary damage, and applicable standards for such activities.
Type of
Work Maintenance
Minor
Repairs and
Alterations
Major
Repairs and
Alterations
Voluntary
Reconstruction
Involuntary
Damage not
exceeding
75% of
existing
square
footage area
Involuntary
Damage
exceeding
75% of
existing
square
footage area
Description
Routine and
recurring
activity for
the
preservation
and
protection of
a structure.
Repainting or
reroofing (in
kind) is an
example
Work that is
estimated to
result in the
expenditure
(cumulativel
y) or 20% or
less of the
estimated
construction
valuation of
the entire
structure
Work that
does not
constitute a
demolition
and does not
exceed
100% of the
maximum
allowable
floor area
or 100% of
the existing
floor area of
the
structure,
whichever is
greater
Is estimated
to result in
the
expenditure
(cumulativel
y) of greater
than 20% and
not
exceeding
50% of the
estimated
construction
valuation of
the entire
structure
Reconstruction
of any
nonconforming
structure that
would expand
the floor area
by more than
50%
Work that
results from a
voluntary
demolition or
modify
modification
of the footprint
of a structure
by more than
50%
OR
Relocation of
a structure
Reconstruction
of an
involuntarily
damaged
nonconformin
g structure to
its previous
configuration
which is
involuntarily
damaged not
exceeding
75% of the
construction
valuation
square
footage area
of the entire
structure
Reconstruction
of an
involuntarily
damaged
nonconformin
g structure to
its previous
configuration
which is
involuntarily
damaged
exceeding
75% of the
construction
valuation
square
footage area
of the entire
structure
44
6
Type of
Work Maintenance
Minor
Repairs and
Alterations
Major
Repairs and
Alterations
Voluntary
Reconstruction
Involuntary
Damage not
exceeding
75% of
existing
square
footage area
Involuntary
Damage
exceeding
75% of
existing
square
footage area
Applicable
Standards
Routine
maintenance
is not subject
to cumulative
limits
Permitted
subject to
required
permits and
specified
standards
Permitted
subject to
Planning
Commission
review and
findings
required by
Code
Reconstruction
exceeding 50%
is not
permitted and
the structure
must conform
to all
applicable
standards
Permitted up
to 100% of its
previous
configuration
subject to
required
permits and
specific
standards,
provided that
reconstruction
does not
exceed the
structure's
predamaged
first and
second story
footprint and
result in a
health and/or
safety hazard
Permitted up
to 100% of its
previous
configuration
subject to
Planning
Commission
determination
provided that
reconstruction
does not
exceed the
structure's
predamaged
first and
second story
footprint and
result in a
health and/or
safety hazard
The text of this Article takes precedence over this Summary Table for purposes of
interpreting this Article.
(Ord. No. 273, § 1(att. A), 9-16-2009; Ord. No. 307, § 1.C.21, 10-16-2013; Ord. No. 320, § 1.F.24,
11-5-2014)
_____
15-65.030 - Continuation in general; regulations applicable to nonconforming uses or
structures.
(a) Nonconforming uses and structures may be continued only in conformity with the
provisions of this Article. The owner of property on which a nonconforming use or
structure is claimed shall have the burden of proof in establishing to the satisfaction of
the Community Development Director the nonconforming status claimed. The
Community Development Director may charge a fee, as established in the City Fee
Schedule, for the review of evidence submitted to meet the owner's burden of proof
45
7
and for the preparation of a Statement of Acknowledgment of Legal Nonconforming
Status if the evidence demonstrates that a use or structure on the subject property is
wholly or partially nonconforming, but legal pursuant to the terms of this Article. A
use or structure that is not in conformity with the provisions of this Chapter, or that is
not a legal nonconforming use or structure in accordance with this Article, shall
constitute a violation of this Code and shall not be continued.
(b) The following regulations apply to each nonconforming use or structure:
(1) All new construction allowed to occur with respect to a nonconforming use or
structure shall comply with current requirements of Chapter 16 of this Code.
(2) Repair, alteration or reconstruction otherwise required by this Code or
applicable law, and not otherwise prohibited by the rights or regulations of any
other governmental agency having jurisdiction, shall be allowed in the
following circumstances and shall not be considered in calculating any
estimated construction valuation:
(i) Repair, alteration, or reconstruction required to retrofit unreinforced masonry
structures or otherwise required to comply with earthquake safety standards
established in Chapter 16 of this Code, provided the retrofitting or other work is
limited exclusively to compliance with earthquake safety standards;
(ii) Repair, alteration, or reconstruction required to elevate a habitable structure in
a floodplain, provided the elevation work is limited exclusively to compliance
with flood prevention standards;
(iii) Repair, alteration, or reconstruction required to comply with required energy
efficiency standards established in Chapter 16 of this Code, provided the work
is limited exclusively to compliance with those standards; and
(iv) Repair, alteration, or reconstruction which is limited exclusively to compliance
with the Americans with Disabilities Act (ADA) or Chapters 11A and 11B of
the State Building Code set forth in Volume II of Title 24 of the California
Code of Regulations.
(3) Any building permit or use permit or other approval issued pursuant to this
Code for minor or major repairs or alterations, reconstruction, or change,
expansion or intensification of a legal nonconforming use or structure shall
include a condition requiring recordation of a Statement of Acknowledgment of
Legal Nonconforming Status.
(4) Any otherwise permitted intensification of a use or structure must comply with
current parking standards.
46
8
(Ord. No. 273, § 1(att. A), 9-16-2009; Ord. No. 307, § 1.C.21, 10-16-2013; Ord. No. 320, §
1.F.24, 11-5-2014)
15-65.035 - Continuation after annexations; regulations applicable to nonconforming uses
or structures on property annexed to the City.
(a) A structure lawfully existing on the effective date of its annexation into the City
but which is in nonconformance at that time to any applicable City development
standard shall be considered a legal nonconforming structure, unless, as hereby
authorized, the City, at the time of annexation establishes a different status (in
whole or in part) for that structure as a condition of such annexation.
(b) A use lawfully existing on the effective date of its annexation into the City but
which is in nonconformance at that time to any applicable City use regulation shall
be considered a legal nonconforming use, unless, as hereby authorized, the City, at
the time of annexation establishes a different status (in whole or in part) for that
use as a condition of such annexation.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.040 - Residences and structures on substandard parcels.
(a) Multiple residences on parcels resulting in nonconforming use. Where the
number of residences on a parcel does not conform to later-adopted regulations, the
result is a legal nonconforming residential use. In such case, the property owner
shall identify as the conforming residence(s) on the parcel up to the number of
residences allowed by current City regulations and such identified residence(s)
shall not be subject to the regulations contained in this Article. The remaining
residence(s) shall be deemed nonconforming uses and structures. The property
owner election and status of the residence(s) on the property shall be documented
in a Statement of Acknowledgment of Legal Nonconforming Status recorded by
the property owner in the office of the County Recorder.
(b) Structures on nonconforming sites. A nonconforming use results where there is
an existing structure or a structure is proposed to be constructed on a lawfully
created parcel having a site area, frontage, width or depth less than the minimum
standards prescribed for the zoning district in which the parcel is located. However,
such structure shall be considered conforming and shall not be subject to the
regulations contained in this Article if all of the following conditions are satisfied:
(1) Where the width of a site does not conform with the applicable standard for the
zoning district, the minimum width of interior side setback areas for first floors
shall be not less than ten percent (10%) of the width of the site or six (6) feet,
whichever is greater, and the minimum width of an exterior side setback area
for first floors of a corner lot shall be not less than twenty percent (20%) of the
width of the site or fifteen (15) feet, whichever is greater. The second floor
47
9
setback area for interior and exterior lot lines shall be increased an additional
five (5) feet.
(2) Where the depth of the site is less than the applicable standard for the zoning
district, the rear setback area for the first floor shall be twenty percent (20%) of
the depth of the site or twenty (20) feet, whichever is greater. The second floor
rear setback area shall be increased an additional five (5) feet.
(3) In the event the setbacks described in (1) and (2) above are determined to be
greater than those in the applicable zoning district standard, then the zoning
district standard shall apply. Except as provided in (1) through (2) above, the
residence shall comply with all other regulations for the zoning district, except the
minimum site area and frontage which render the existing parcel substandard.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.050 – Minor or major repairs Repairs or alterations to structures.
Approvals and Permits. Subject to the provisions of this Article, minor repair or alteration
to a nonconforming structure may be performed without Planning Commission approval,
provided such alterations do not increase the degree of noncompliance or otherwise increase
the discrepancy between existing conditions and the requirements of this Chapter, and
further provided that all otherwise required approvals and permits are first obtained.
(b) Major. Subject to the provisions of this Article, major repair and alteration of a
nonconforming structure may be permitted if the Planning Commission makes the
following determinations:
(1) The repair and/or alteration will accommodate a conforming use;
(2) The repair and/or alteration does not increase the degree of noncompliance, or
otherwise increase the discrepancy between existing conditions and the
requirements of this Chapter; and
(3) The repair and/or alteration does not effectively extend or perpetuate the useful
life of any particular feature or portion of the structure which is
nonconforming.
In no event shall the cumulative expenditures for repairs and/or alterations on any
nonconforming structure exceed fifty percent of the estimated construction cost of the structure
prior to such repairs and/or alterations, unless such structure is changed to a conforming structure
or unless the structure is subject to Section 15-65.070 of this Code.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.055 - Residential properties with substandard parking.
48
10
Notwithstanding any other provisions of this Article, existing residential structures and uses
which are only nonconforming with respect to the parking requirements of Section 15.35.030
may be repaired, altered, reconstructed, or expanded as noted below:
(a) Structures on a residential property with an existing one-car garage may be repaired,
altered, reconstructed, or expanded with a building permit application provided that a
design review approval is not required by Section 15.45.60 or 15-45.065.
(b) Structures requiring design review approval must comply with the parking requirements
of Section 15.35.030.
(Ord. No. 328, § 1(Att. A, § 20), 7-1-2015)
15-65.60 - Expansion of nonconforming structures.
A nonconforming Nonconforming structure shall not be moved or altered so as to increase in any
way the discrepancy (or change the footprint) between existing conditions and the development
standards established by this Code except as provided below. Examples of prohibited
alterations include the following:
(1) Single family residential structures that are nonconforming because a
portion of the structure extends into a side yard setback area may continue
the existing setback encroachment on one side for a one-story addition,
provided that the proposed extension of the nonconforming building wall
shall not be closer than six (6) feet to a property line and does not extend the
structure more than fifteen (15) feet.
(2) Proposed expansion of nonconforming side yard setbacks up to one (1) foot
shall be reviewed in conjunction with a building permit application provided
that a current boundary line survey verifying the location of the structure
and all relevant property lines is also submitted. Proposed expansion of
nonconforming side yard setbacks in excess of one (1) foot shall be subject to
administrative design review.
(1) A legal nonconforming single-family dwelling which exceeds the current Floor
Area Ratio (or Site Coverage) limit may not add one hundred square feet to the
structure by decreasing another portion of the dwelling by one hundred square
feet to keep the dwelling at the original square footage, even though there
would be no net gain in Floor Area (or Site Coverage) as to the legal
nonconforming structure.
(2) A legal nonconforming structure which is nonconforming (in part) because a
portion of the structure extends into a setback area may not expand by
continuing the setback encroachment along the entire structure by removing
equivalent nonconforming square footage from another yard setback area, even
49
11
though there would be no net gain in the total nonconforming area encroaching
into a required setback.
The prohibition against moving or increasing the discrepancy of a legal nonconforming
structure shall not apply if a variance for the moving or increase is granted pursuant to Article
15-70 of this Chapter.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.065 - Reconstruction.
Reconstruction of any nonconforming structure that results from a demolition as defined
by this Code and or exceeding fifty percent (50%)of the construction valuation of the entire
structure structure’s existing foot print must conform to all standards in this Chapter unless the
structure is subject to Section 15-65.070 of this Code.
Repair or alteration work which does not include any proposed exterior changes to a
nonconforming structure is not considered reconstruction or expansion.
(Ord. No. 273, § 1(att. A), 9-16-2009; Ord. No. 307, § 1.C.21, 10-16-2013)
15-65.070 - Reconstruction following involuntary damage to or destruction of nonconforming
structure.
(a) Reconstruction to previous configuration. A nonconforming structure which is
involuntarily damaged or destroyed by fire, flood, earthquake, vandalism or other
catastrophic event may be reconstructed up to its previous configuration (as to both
horizontal and vertical building envelope) subject to Section 15-65.025 of this
Code, provided that the reconstruction does not exceed the structure's predamaged
height, first and second story footprint, and does not restore, create or result in a
health and/or safety hazard.
(b) Reconstruction of multi-family dwellings subject to Government Code section
65852.25. When a nonconforming multi-family dwelling is involuntarily damaged
or destroyed by fire, flood, earthquake, vandalism, the public enemy or other
catastrophic event and the structure is subject to Government Code section
65852.25 (or any successor thereto) it may be reconstructed so long as the City
Council has not made findings in accordance with that section to prohibit the
reconstruction provided that the reconstruction does not exceed the structure's
predamaged size and number of dwelling units and otherwise conforms with that
section.
50
12
(c) Residential structure in commercial zoning district. When the structure is at
least in part a residential structure in a commercial district it may be reconstructed
provided that the reconstruction:
(1) Does not exceed the structure's predamaged size and number of dwelling units;
and
(2) Maintains the same amount of floor area devoted to residential use as the
predamaged structure; and
(3) Reproduces the design of the predamaged structure to the maximum extent
feasible or is of a revised design approved pursuant to then current design
review standards and procedures.
(d) Compliance with other regulations. Except as otherwise provided in this Section
with regard to reconstruction of all or a portion of a structure to its previous
nonconforming condition, all reconstruction shall be subject to all applicable laws,
regulations and procedures otherwise governing construction on the site
at the time such reconstruction is undertaken.
(e) Time to commence reconstruction. The reconstruction work authorized by this
Section shall be commenced within two (2) years from the date of damage or
destruction (unless, prior to the expiration of that two (2)year period, the deadline
to commence reconstruction is extended by the Community Development Director
for up to another two (2) years) and be prosecuted diligently to completion.
(Ord. No. 273, § 1(att. A), 9-16-2009; Ord. No. 307, § 1.C.22, 10-16-2013)
15-65.075 Preservation of Historic Buildings.
Any proposed construction or alteration work to an existing nonconforming structure that
is listed on the City of Saratoga Historic Landmark List, Heritage Resource Inventory List,
California Register of Historical Resources (CRHR) or National Register of Historic Places
shall be exempt from the repair or alteration provisions of this Article provided all of the
following requirements are satisfied:
(a) The property must be listed on one of the following approved historic resource
listings:
(1) City of Saratoga Historic Landmark List;
(2) City of Saratoga Heritage Resource Inventory List;
(3) California Register of Historical Resources (CRHR); or
(4) National Register of Historic Places
51
13
(b) The City’s Heritage Preservation Committee shall review any proposed work
exceeding one-hundred (100) square feet or any work that is visible from an
adjacent street and shall provide a recommendation to the Community
Development Director as to the compatibility of the proposed repair or
alteration work with the historic character of the structure
(c) The proposed repair or alteration work shall maintain any front building façade
that is visible from and adjacent street in a historically appropriate manner
determined by the Heritage Preservation Committee
(d) The property shall be exempt from any square footage reconstruction limit
based on floor area
15-65.080 - Unsafe buildings.
Nothing in this Article shall be construed as repealing, abrogating or modifying any
provision of this Code or of any law relating to requirements for construction, maintenance,
repair, demolition or removal of structures, or requiring the immediate removal of any structure,
or any portion thereof, determined to be unsafe for human occupancy or otherwise constituting a
public nuisance.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.090 - Change of use.
(a) A nonconforming use shall not be replaced or supplemented by another
nonconforming use.
(b) Any portion of a nonconforming use, which is changed to a conforming use, shall not
be re-established.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.100 - Expansion or intensification of nonconforming uses.
(a) Except as provided in subsection (b) below, a nonconforming use may not be
expanded or intensified. This prohibition shall include, but not be limited to, any
expansion or intensification of a nonconforming use which:
(1) Increases the site area or floor area occupied by such nonconforming use on the
same or any additional site; or
52
14
(2) Increases the number of structures or size of any structure housing a
nonconforming use or any portion thereof; or
(3) Increases the amount, volume, or intensity of a nonconforming business use, or
the machinery, equipment, trade fixtures or other personal property utilized in
the conduct of such use; or
(4) Displaces any conforming use occupying a structure or site.
(b) The Planning Commission may approve the expansion and/or intensification of a
nonconforming use upon finding that such expansion and/or intensification will not
adversely affect existing or anticipated uses in the immediate neighborhood, and
will not adversely affect surrounding properties or the occupants thereof. Any such
approval shall include a condition requiring recordation of a Statement of
Acknowledgment of Legal Nonconforming Status and specification therein of the
limit(s) of such approved expansion and/or intensification.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.110 - Reconstruction of damaged or destroyed nonconforming use.
(a) A nonconforming use which is involuntarily damaged or destroyed by fire, flood,
earthquake, vandalism or other catastrophic event not exceeding seventy-five
percent (75%) of the use may be re-established for continued occupancy by the
nonconforming use or uses(s) previously conducted therein, subject to the
following limitations:
(1) The extent of nonconformity (i.e., neither the intensity of activity, nor the site
area or floor area occupied by the nonconforming use subsequent to
reconstruction or restoration of the site or structure(s)) shall exceed that
existing prior to the damage or destruction of the use.
(2) Reconstruction or restoration of the use shall be subject to all applicable laws,
regulations and procedures otherwise governing construction on the site at the
time such construction is undertaken.
(3) The re-establishment of the use authorized by this Section shall be commenced
within two (2) years from the date of damage or destruction (unless, prior to the
expiration of that two (2)year period, the deadline to commence re-
establishment is extended by the Community Development Director by up to
another two (2) years) and prosecuted diligently to completion.
(Ord. No. 273, § 1(att. A), 9-16-2009)
15-65.120 - Termination of nonconforming uses and structures by abandonment or
discontinuance/cessation of use.
53
15
(a) Whenever a nonconforming use has ceased, been abandoned or discontinued for a
period of one hundred eighty (180) consecutive days or longer, such use shall not
be resumed, re-established, or continued and all subsequent uses of the site and the
structures thereon shall conform to the requirements of this Chapter.
(b) Whenever a nonconforming structure has been abandoned or its use has ceased for
a continuous period of one (1) year or longer, the structure shall be removed from
the site or changed to a conforming structure.
(c) Discontinuance of a nonconforming use for a period of one hundred eighty (180)
consecutive days or nonuse of a nonconforming structure for a continuous period
of one (1) year, shall conclusively be presumed an abandonment,
discontinuance/cessation of such use or structure under the terms of this Section;
provided, however, a discontinuance of use in either of the following
circumstances shall not be counted toward such time periods:
(1) Any discontinuance of use of up to three hundred sixty (360) days in
connection with a pending sale or other transfer of ownership or management
of a nonconforming use or structure to a designated person where the
discontinuance of use is solely for the purpose of accomplishing the sale or
transfer.
(2) Any discontinuance of use during the period of reconstruction of a damaged or
destroyed nonconforming structure, where such reconstruction is permitted
under this Article.
(Ord. No. 273, § 1(att. A), 9-16-2009)
CONFORMING AMENDMENTS
Section 15-19.060 is amended to read as follows:
15-19.060 Continuation of nonconforming uses
Notwithstanding the provisions of Section 15-65.020(e)(1) of this Chapter, any clinic
operating no earlier than 7:00 A.M. and no later than 9:00 P.M., any establishment engaged
in the sale of alcoholic beverages and any restaurant, market or delicatessen which, as of
September 6, 1989, was lawfully established and legally operating as a permitted use, shall
be exempted from the necessity to obtain a use permit for continuation of such use, but in all
other respects shall be regarded as a nonconforming use. Any mini-storage facility lawfully
operating pursuant to a a use permit granted prior to September 6, 1989, may continue to
operate pursuant to the terms and conditions of such permit.
END OF AMENDMENTS
54
16
Section 2. California Environmental Quality Act
The proposed amendments to the City Code are Categorically Exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15305 - Minor
Alteration to Land Use Limitations, and 15061(b)(3) - Where it can be seen with certainty that there
is no possibility that the activity in question may have a significant effect on the environment.
Section 3. Publication.
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within fifteen (15) days after its adoption.
Following a duly noticed public hearing the foregoing ordinance was introduced and read at
the regular meeting of the City Council of the City of Saratoga held on the 18th day of October,
2015, and was adopted by the following vote following a second reading on the 2nd of December,
2015.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: ATTEST:
_________________________________ _____________________________
Debbie Bretschneider
MAYOR OF THE CITY OF SARATOGA ACTING CITY CLERK
Saratoga, California Saratoga, California
APPROVED AS TO FORM:
____________________________________________
Catherine Engberg, ACTING CITY ATTORNEY
55
SARATOGA CITY COUNCIL
MEETING DATE: December 2, 201
DEPARTMENT: City Manager’s Office
PREPARED BY: Debbie Bretschneider
SUBJECT: Review of City Council Agency & Ad Hoc Committee
RECOMMENDED ACTION:
Review the list of agencies and committees and provide direction on any changes to staff
BACKGROUND:
Staff is seeking direction on potential change to the list of City Council agency and ad hoc
committees (not individual Council Member assignments). Di
addition of agencies or committees, as well as updates to the descriptions or purpose of
committees.
At the December 16, 2015 meeting, an updated list of individual Council Member assignments
will be presented for Council consideration and discussion.
opportunity to adjust individual Council Member assignments.
preferences should be submitted to the Mayor by
Descriptions of the agencies and committees
Attachment A. The current list of City Council agency an
Attachment B.
ATTACHMENTS:
Attachment A – Agency and Ad Hoc Committee Assignment Descriptions
Attachment B –Current Council Assignments
SARATOGA CITY COUNCIL
, 2015
City Manager’s Office
Debbie Bretschneider, Acting City Clerk
City Council Agency & Ad Hoc Committees
agencies and committees and provide direction on any changes to staff
Staff is seeking direction on potential change to the list of City Council agency and ad hoc
committees (not individual Council Member assignments). Direction could include removal or
addition of agencies or committees, as well as updates to the descriptions or purpose of
meeting, an updated list of individual Council Member assignments
consideration and discussion. This provides the Council with the
opportunity to adjust individual Council Member assignments. Individual assignment
to the Mayor by 5:00 p.m. on Tuesday, December 8, 2015
he agencies and committees, including meeting schedules, are included in
The current list of City Council agency and ad hoc committee assignments are
Agency and Ad Hoc Committee Assignment Descriptions
Current Council Assignments
agencies and committees and provide direction on any changes to staff.
Staff is seeking direction on potential change to the list of City Council agency and ad hoc
rection could include removal or
addition of agencies or committees, as well as updates to the descriptions or purpose of
meeting, an updated list of individual Council Member assignments
This provides the Council with the
assignment
Tuesday, December 8, 2015.
, including meeting schedules, are included in
d ad hoc committee assignments are
56
SARATOGA CITY COUNCIL AGENCY ASSIGNMENT DESCRIPTIONS
COMMITTEE/AGENCY DESCRIPTION
Association of Bay Area
Government (ABAG)
ABAG is the Regional Planning Agency for the nine County Bay Areas. Executive Board meetings are held quarterly, however
a representative appointed by the Santa Clara Cities Association represents Saratoga along with other cities in Santa Clara
County.
More information: www.abag.ca.gov
The annual General Assembly is held in Oakland in the spring (and occasionally also in the fall), date and time to be
announced.
Cities Association of Santa Clara
County Board of Directors
The Cities Association serves as a forum for the 15 cities within Santa Clara County to discuss issues of mutual concern.
Raania Mohsen, Executive Director, staffs the organization. One Council Member represents each city at meetings of the
Cities Association.
More information: www.citiesassociation.org
Meetings are held on the second Thursday of every month, except August, at 7:00 p.m. at Sunnyvale City Hall at 456 West
Olive Avenue in Sunnyvale.
Cities Association of Santa Clara
County Selection Committee
The Cities Association Selection Committee periodically convenes to make appointments to regional and local bodies,
pursuant to Government Code 50270-50279.4. Per the Cities Association Bylaws, the members include the Mayor or the
Mayor’s designee of each City in the County.
More information: www.citiesassociation.org
The Cities Selection Committee meets at 6:45 p.m. prior to the Board of Director’s Meeting, as needed.
Council Finance Committee The Finance Committee reviews and provides recommendations on the City’s financial matters, including the budget,
financial policies, and annual audit.
Meetings are typically held monthly.
Hakone Foundation Board The Hakone Foundation operates Hakone Gardens in Saratoga. In accordance with the City’s lease agreement with the
Hakone Foundation, two members of the City Council shall represent the City of Saratoga on the Board of Directors. The two
Council Members have the same rights and privileges of other members of the Board of Trustees.
More information: www.hakone.com/about/board-of-trustees.html
The Board meets quarterly at 12:00 p.m. on the third Wednesday of February, May, September, and upon special notice,
on the third Friday of December at the Cultural Exchange Center in the gardens.
Hakone Foundation Executive Per the City’s agreement with the Hakone Foundation, the City is entitled to one position on the Executive Committee. The
57
Committee Mayor shall occupy the position or a Council Member selected by the Mayor may fill the position.
KSAR Community Access CATV
Foundation Board
One member of the City Council, along with the City Manager or the City Manager’s designee, represents the City on the
Community Access Television Board. Other Board members include representatives from the West Valley-Mission College
District Board, one staff member from West Valley College and three public members who must be Saratoga residents and
who are selected jointly by the four City and College Board members. The CATV Board establishes policies and priorities for
the management and operation of the local community access television station, which are then implemented by the
Community Access Coordinator. KSAR is a 501c3 Board.
More information: http://www.ksar15.org/home/index.php
The Board meets on the second Tuesday of every month at 12:00 p.m. at City Hall.
Santa Clara County Expressway
Plan 2040 Policy Advisory Board
The Santa Clara County Expressway Plan 2040 Policy Advisory Board is comprised of one Council Member form each city in
Santa Clara County, along with two County Supervisors, two Santa Clara Valley Transportation Authority Board Members,
and two County Roads Commissioners (non-voting). The Board reviews needs of expressways and the Santa Teresa/Hale
corridor based on land use plans, projected traffic growth, and Complete Streets planning.
More information: http://www.sccgov.org/sites/rda/plans/expyplan2040/Pages/study.aspx
Meeting schedule varies A total of 5 meetings are expected. Meetings are held in the County Board of Supervisors
Chambers at 70 West Hedding Street in San Jose.
Santa Clara County Housing and
Community Development
Advisory Committee (HCDAC)
The HCD Council Committee is comprised of local elected officials who review and recommend policies and priorities
concerning the County’s Housing & Community Development, and Community Development Block Grant Programs (CDGB)
to the County Board of Supervisors.
More information: http://www.sccgov.org/sites/oah/Housing%20-%20Community%20Development%20(HCD)/Pages/Santa-
Clara-County-Housing-and-Community-Development-Program.aspx
The Committee meets three times during the Fiscal Year at 2310 North First Street, San Jose.
Santa Clara County Library
District Joint Powers Authority
Board
A City Council Member from each city within the Santa Clara County Library District is selected to serve on the Library JPA
Board. The Library JPA is the policy making and governing body of the County’s library system.
More information: http://www.sccl.org/about/governance/jpa-board-meetings
The Library JPA meets four times a year in January, April, June, and October on the fourth Thursday at 1:30 pm. at the
Santa Clara County Library Services and Support Center, located at 1370 Dell Avenue in Campbell. In June, the meeting is
held the first Thursday.
Santa Clara Valley Water
Commission
The Water District’s Water Commission advises the Water District Board on issues related to water supply, flood protection
and environmental stewardship. Commission Members include representatives from each of the cities in the County, the
Water District, the County, Santa Clara County open Space Authority, and Midpeninsula Regional Open Space District.
58
More information: http://www.valleywater.org/About/WaterCommission.aspx
The Water Commission meets on Wednesday from 12:00 p.m. - 2:00 p.m., in January, April, July, and October at the
District Headquarters located at 5700 Almaden Expressway in San Jose. Lunch is available at 11:30 a.m.
Saratoga Area Senior
Coordinating Council
The Saratoga Area Senior Coordinating Council (SASCC) is a non-profit that operates the Saratoga Senior Center and Adult
Care Center. One member of the City Council serves as liaison to the SASCC Board to maintain open communications
between the City and SASCC.
More information: www.sascc.org
The Board meets on the fourth Tuesday every of month at 9:30 a.m. at City Hall in the Magnolia Room (with the
exception of December).
Saratoga Chamber of Commerce
& Destination Saratoga
The Chamber of Commerce promotes local business through a variety of programs and services, including networking,
member education, business development, promotion, marketing, and advertising assistance. One member of the City
Council serves as liaison to the Chamber of Commerce Board.
More information: http://www.saratogachamber.org/board_staff.php
Meetings are held on the second Thursday of every month at 5:30 p.m. at the Chamber of Commerce Office.
Destination Saratoga promotes Saratoga as a leisure destination, emphasizing its scenic beauty and unique offerings in food,
wine, recreation, and leisure. Additionally, Destination Saratoga works toward establishing and maintaining a branding
identity for the City of Saratoga.
Meetings are held quarterly.
Saratoga Historical Foundation The Saratoga Historical Foundation in 1962 to promote interest in Saratoga history, research and collect records, pictures,
artifacts, and other memorabilia related to local history, and maintain the history for the display and safekeeping of archival
material. One member of the City Council serves as a liaison to the Historical Foundation.
More information: http://www.saratogahistory.com/
Meetings are held on the third Thursday of the month (excluding December and August) from 3:00 p.m. - 5:00 p.m. in the
Historical Museum.
Saratoga Ministerial Association The Saratoga Ministerial Association is comprised of representatives from communities of faith located within the city of
Saratoga. The purpose of the group is to build community and support city residents through cooperation and joint
activities, including the annual Thanksgiving Day service, summer block parties and other events. One member of the City
council serves as liaison to the Ministerial Association.
59
The group meets monthly on the fourth Wednesday at noon (except in July and August). The location rotates among the
congregations.
Saratoga Sister City Committee
Liaison
The purpose of the Sister City Committee is to plan and carry out programs and activities, which strengthen Saratoga’s
relationship with its sister, city, Muko-Shi, in Japan. One member of the City Council serves as liaison to the Sister City
Committee.
Meetings are held the first Tuesday of every month at 7:00 p.m. at the Joan Pisani Community Center.
Valley Transportation Authority
Policy Advisory Committee
The VTA PAC is one of several standing advisory committees to the VTA Board of Directors. Composed of elected official
representing each of the cities in the County, the PAC makes recommendations to the VTA Board on issues of transportation
planning and programming.
More information: http://www.vta.org/get-involved/advisory-committee/policy-advisory-committee-pac
The VTA PAC meets on the second Thursday of every month at 4:00 p.m. at the VTA offices at 3331 North First Street in
San Jose.
Valley Transportation Authority
State Route 85 Corridor Policy
Advisory Committee
The SR 85 Corridor Policy Advisory Board was established to ensure the stakeholder cities in the SR 85 corridor are involved
in the development of existing and potential transportation capital projects along the corridor and have the opportunity to
provide input and recommendations to the VTA Board of Directors.
The meeting schedule has not been set yet.
West Valley Mayors and City
Managers Association
The West Valley Mayors and Managers Association is a sub-regional grouping of the VTA governance structure. It consists of
the Mayors and City Mangers from the cities of Campbell, Cupertino, Monte Sereno, Saratoga and the Town of Los Gatos. It
is charged with selecting the VTA Board member representing the above municipalities (for a two year term).
Meetings are held the fourth Wednesday of the month at noon. Each city hosts the gathering for a year at a time,
rotating in alphabetical order. Meetings in August and December are usually cancelled.
West Valley Sanitation District The West Valley Sanitation District provides wastewater collection and disposal services to Campbell, Monte Sereno, Los
Gatos, most of Saratoga, and a portion of unincorporated Santa Clara County. The five-member Board of Directors is
composed of one Council Member from each of the four west valley cities and the District 4 Santa Clara County Supervisor.
Board members are compensated $100 for each meeting attended.
More information: http://www.westvalleysan.org/aboutus/directorsandstaff/agendas-and-minutes
The Board meets on the second Wednesday of the month at 6:00 p.m. at the District’s Office located at 110 E. Sunnyoaks
Avenue in Campbell.
West Valley Solid Waste
Management Authority
This WVSWMA consists of the west valley cities of Campbell, Los Gatos, Monte Sereno, and Saratoga. The Authority was
formed to coordinate efforts in carrying out solid waste collection and disposal activities, and in meeting the mandates of
AB939, the States’ Integrated Waste Management Act. The Authority is responsible for establishing collection rates within
each city and overseeing both landfill and hauler agreements. The Authority Board is composed of one Council Member
60
from each of the four member agencies.
More information: http://www.wvswma.org
Meetings are held on a quarterly basis (February, May, August, and November) at 5:00 p.m. on the first Thursday at
Monte Sereno City Hall located at 18041 Saratoga Los Gatos Road in Monte Sereno.
61
2015 SARATOGA CITY COUNCIL ASSIGNMENTS
Agency Assignments - Voting Council Member Alternate
Association of Bay Area Governments Bernald Kumar
Cities Association of Santa Clara County Miller Bernald
Cities Association of Santa Clara County – Legislative Action
Committee
Bernald Miller
Cities Association of Santa Clara County – Selection
Committee
Bernald Miller
Hakone Foundation Board Cappello N/A
Hakone Foundation Board & Executive Committee Lo N/A
KSAR Community Access TV Board Lo Bernald
Santa Clara County Expressway Plan 2040 Policy Advisory
Board
Kumar N/A
Santa Clara County Housing and Community Development
(HCD) Council Committee
Cappello Kumar
Santa Clara County Library Joint Powers Authority Lo Kumar
Santa Clara Valley Water District Commission Kumar Miller
Saratoga Area Senior Coordinating Council (SASCC) Cappello Kumar
Valley Transportation Authority (VTA) Policy Advisory
Committee
Miller Kumar
VTA State Route 85 Corridor Policy Advisory Board Miller Bernald
West Valley Mayors and Managers Association Miller Cappello
West Valley Sanitation District Cappello Bernald
West Valley Solid Waste Management Joint Powers
Authority
Miller Lo
Liaison Assignments - Non-Voting Council Member Alternate
Saratoga Chamber of Commerce & Destination Saratoga Kumar Lo
Saratoga Historical Foundation Bernald Lo
Saratoga Ministerial Association Kumar Miller
Saratoga Sister City Organization Bernald Cappello
Council Committee Assignments Council Member 2nd Council Member
Council Finance Committee Miller Cappello
Assignments by Outside Organizations Council Member
VTA Board West Valley Cities Alternate Miller
Ad Hoc Assignments Council Member 2nd Council Member
Public Art Lo Bernald
62
SARATOGA CITY COUNCIL
MEETING DATE: December 2, 201
DEPARTMENT: City Manager’s Office
PREPARED BY: Debbie Bretschneider
SUBJECT: 2016 City Council Meeting Schedule
RECOMMENDED ACTION:
Provide direction on the 2016 City Council Meeting schedule.
BACKGROUND:
Staff has scheduled this item to provide the Council with the opportunity to
meeting schedule for 2016. In particular, staff is seeking direction on:
1. Cancellation dates for the summe
canceled the last meeting in July and first meeting in August since 2011.
ATTACHMENTS:
Attachment A – Calendar of Council Meetings
SARATOGA CITY COUNCIL
, 2015
City Manager’s Office
Debbie Bretschneider, Acting City Clerk
City Council Meeting Schedule
City Council Meeting schedule.
Staff has scheduled this item to provide the Council with the opportunity to give direction
. In particular, staff is seeking direction on:
ummer recess. With the exception of 2012, the Council has
canceled the last meeting in July and first meeting in August since 2011.
Calendar of Council Meetings
direction on the
With the exception of 2012, the Council has
63
S M T W TH F S S M T W TH F S S M T W TH F S
1 2 1 2 3 4 5 6 1 2 3 4 5
3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12
10 11 12 13 14 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19
17 18 19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24 25 26
24 25 26 27 28 29 30 28 29 27 28 29 30 31
31
S M T W TH F S S M T W TH F S S M T W TH F S
1 2 1 2 3 4 5 6 7 1 2 3 4
3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11
10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18
17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25
24 25 26 27 28 29 30 29 30 31 26 27 28 29 30
S M T W TH F S S M T W TH F S S M T W TH F S
1 2 1 2 3 4 5 6 1 2 3
3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10
10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17
17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24
24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 30
31
S M T W TH F S S M T W TH F S S M T W TH F S
1 1 2 3 4 5 1 2 3
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17
16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24
23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31
30 31
OCTOBER NOVEMBER DECEMBER
JULY AUGUST SEPTEMBER
APRIL MAY JUNE
CITY OF SARATOGA
CLOSED FRIDAYS
2016
JANUARY FEBRUARY MARCH
Legend -Yellow highlights are Council meeting dates. Green highlights are closed Fridays.
64