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Home My WebLink About070710 CC SP PKT1 SPECIAL MEETING –5:30 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL JOINT MEETING TO ORDER – 5:30 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on July 1, 2010) ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Direction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION – 5:30PM ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LEGAL COUNSEL – Existing Litigation – Government Code Section 54956.9 (a)): (1 Case) City of Saratoga v. Sumit Dutta and Jaya Dutta, (Santa Clara County Superior Court Case No. 1-10-CV-172734) CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9 (b): 1 potential case PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code 54957) Title: City Attorney ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL JULY 7, 2010 2 available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on July 1, 2010, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 1st day of July 2010 at Saratoga, California. Ann Sullivan, CMC City Clerk Table of Contents Agenda 3 Commendation Honoring Captain Don Olson – Santa Clara County Fire Department Staff Report 9 Commendation 10 Commendation Honoring Captain Bill Morrison – Santa Clara County Fire Department Staff Report 11 Commendation 12 Commendation Honoring Captain Hal Netter – Santa Clara County Fire Department Staff Report 13 Commendation 14 Proclamation Recognizing July 2010 as Parks and Recreation Month in Saratoga Staff Report 15 Attachment A: Parks and Recreation Month Proclamation 17 City Council/HOA Joint Meeting Minutes – June 16, 2010 Staff Report 18 Minutes - HOA 20 City Council Meeting Minutes – June 16, 2010 Staff Report 23 Minutes 24 Review of Accounts Payable Check Registers Staff Report 35 06-10-10 Check Register 37 06-17-10 Check Register 41 06-24-10 Check Register 48 Treasurer’s Report for the Month Ended May 31, 2010 Treasurer’s Report for the Month Ended May 31, 2010 52 Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS/SLESF) FY 2010/11 SLESF Report 57 Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Property Tax Levy Report 61 Extension of Contract for Street Sweeping Services Staff Report 66 1. Contract Amendment 68 2. Current Contract for Universal Sweeping Services 69 Annual Approval of the City’s Investment Policy Investment Policy Update 86 Wildwood Cinema Movie Night 1 Staff Report 95 Attachment A: Resolution extending Wildwood Park hours to 10:00 p.m. on September 11, 2010 98 Attachment B: Parks and Recreation Commission's community event fund application for Wildwood Cinema Movie Night 99 Discussion of Issues Related to Trees. Staff report - trees 102 Attachment 1 - List of 20 trees 107 Attachment 2 - Campbell criteria 108 Attachment 3 - Grant opportunity 109 Proposed Application for Grant Funds through Santa Clara County’s Tobacco Prevention and Control Program Staff report 110 Attachment 113 Alternative Sites for Live KSAR Broadcast of Public Meetings Alternative Sites for Live KSAR Broadcast of Public Meetings 114 2 WEDNESDAY, JULY 7, 2010 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on July 1, 2010) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation Honoring Captain Don Olson – Santa Clara County Fire Department Recommended action: Read and present commendation. 2. Commendation Honoring Captain Bill Morrison – Santa Clara County Fire Department Recommended action: Read and present commendation. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL 3 3. Commendation Honoring Captain Hal Netter – Santa Clara County Fire Department Recommended action: Read and present commendation. 4. Proclamation Recognizing July 2010 as Parks and Recreation Month in Saratoga Recommended action: Read and present the proclamation declaring July 2010 as Parks and Recreation month in Saratoga. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 5. City Council/HOA Joint Meeting Minutes – June 16, 2010 Recommended action: Approve minutes. 6. City Council Meeting Minutes – June 16, 2010 Recommended action: Approve minutes. 7. Review of Accounts Payable Check Registers Recommended action: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: June 10, 2010 June 17, 2010 June 24, 2010 8. Treasurer’s Report for the Month Ended May 31, 2010 Recommended action: Review and accept the Treasurer’s Report for the month ended May 31, 2010. 9. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS/SLESF) Recommended action: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program’s Supplemental Law Enforcement Services Fund (COPS/SLESF) grant as a source of funds for additional public safety services. 10. Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Recommended action: 4 The City Council adopt the attached resolution which sets the FY 2010/11 property tax levy rate for the Library General Obligation Bonds at $.0094 per $100 of Assessed Valuation to provide for the Library Bond’s debt service requirements over the fiscal year. 11. Extension of Contract for Street Sweeping Services Recommended action: Extend current Street Sweeping Contract with Universal Sweeping Services for one year from July 1, 2010 to June 30, 2011 in the amount of $100,000. 12. Annual Approval of the City’s Investment Policy Recommended action: That the City Council review and approve the Investment Policy for Fiscal Year 2010/11. PUBLIC HEARINGS None OLD BUSINESS None NEW BUSINESS 13. Wildwood Cinema Movie Night Recommended action: Accept report and provide direction on the following items: 1. Parks and Recreation Commission’s request that the Council cosponsor Wildwood Cinema Movie Night by waiving City fees, which include park rental, special event permit, and banner fees; 2. Parks and Recreation Commission’s request that the Council authorize the Commission to seek partnerships with community organizations, such as the Chamber of Commerce or Saratoga-Monte Sereno Community Foundation, to fund and co-host Wildwood Cinema Movie Night; 3. Parks and Recreation’s request to seek donations to cover Wildwood Cinema Movie Night expenses; and 4. Resolution allowing Wildwood Park to stay open until 10:00 p.m. on September 11, 2010. 14. Discussion of Issues Related to Trees Recommended action: 1. Provide Staff with direction on Heritage Trees and how they should be considered in the code. 2. Provide Staff with direction on planting 2,015 trees by 2015 and a Community based tree planting partnership. 3. Provide Staff with direction about the appeal process for a tree removal permit application. 5 15. Proposed Application for Grant Funds through Santa Clara County’s Tobacco Prevention and Control Program Recommended action: Accept report and direct staff accordingly. 16. Alternative Sites for Live KSAR Broadcast of Public Meetings Recommended action: Review report and provide direction to staff regarding: 1. Whether live video and audio broadcast of public meetings is a requirement for an alternate meeting location or if a tape delay broadcast is an acceptable option; 2. A preferred alternate location for holding public meetings; 3. Whether staff should seek funding from the KSAR 15 Trust Fund to pay for all or a portion of site improvements associated with an alternate broadcast location. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kathleen King ABAG Hakone Foundation Executive Committee West Valley Flood Control Zone & Watershed Advisory Committee SCC Cities Association Selection Committee West Valley Mayors and Managers Association Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation Library Joint Powers Association Village AdHoc Councilmember Howard Miller City School Ad-Hoc Council Finance Committee Highway 9 Adhoc KSAR Santa Clara County Cities Association Board West Valley Solid Waste Joint Powers Authority West Valley Transportation Authority PAC Councilmember Chuck Page City School Ad-Hoc Santa Clara Valley Water District Commission Saratoga Ministerial Association West Valley Sanitation District Council Finance Committee Councilmember Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Adhoc Santa Clara County Emergency Council 6 SASCC Sister City Liaison Village Adhoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on July 1, 2010, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 1st day of July 2010 at Saratoga, California. Ann Sullivan, CMC City Clerk 7 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 7/7 Regular Meeting 7/21 Regular Meeting – Joint meeting with Planning Commission 7/22 Joint meeting with SASCC 8/4 SUMMER RECESS – NO COUNCIL MEETING 8/18 SUMMER RECESS – NO COUNCIL MEETING 9/1 Regular Meeting – Joint Meeting with Historical Foundation & Heritage Preservation Comm. 9/15 Regular Meeting – Joint meeting with Assemblymember Jim Beall 10/6 Regular Meeting –Joint meeting with West Valley Board of Trustees 10/20 Regular Meeting – Joint Meeting with Traffic Safety Commission 11/3 Regular Meeting – Joint meeting with Saratoga Ministerial Association 11/17 Regular Meeting - Joint Meeting with Hakone Foundation 11/30 Council Reorganization 12/1 Regular Meeting - Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/15 Regular Meeting - CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2010 8 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring Captain Don Olson – Santa Clara County Fire Department RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: A commendation recognizing and commending Captain Don Olson, Santa Clara County Fire Department, who is retiring after 29 years of service. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Commendation 9 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING CCAAPPTTAAIINN DDOONN OOLLSSOONN SANTA CLARA COUNTY FIRE DEPARTMENT WHEREAS, Don Olson served with distinction as a member of the Saratoga Fire District and County Fire Department for twenty-nine years, and WHEREAS, he has served as a member of the Engine Design Committee and helped institute designs that were built to be practical while ensuring the efficient and professional operation of fire apparatus within our community; and WHEREAS, he has ably served on the Santa Clara County Arson Task Force on behalf of both the Saratoga Fire District and the County Fire Department for many years; and WHEREAS, he was the architect of the Saratoga Fire District Arson Program and trained additional investigators to provide a greater service to the community while creating a blueprint for fire investigator programs in the future; and WHEREAS, he has served as a fire captain on B-shift and is greatly respected for his leadership and continued provision of guidance and knowledge to firefighters new to the service; and WHEREAS, he has embodied and exemplified the true spirit of customer service, devoted countless late nights to the administrative details of his assignment, conducted company inspections in the dark, and conducted brush inspections that often led to horticultural improvements; and WHEREAS, Captain Olson’s dedication to the pursuits of Fire Prevention is incomparable, including a development of a comprehensive understanding of local ordinances pertaining to fire alarm systems and in-depth local-area knowledge that has provided invaluable insight and direction to the community and its fire service professionals; and WHEREAS, his enthusiastic support of the Volunteer Firefighter Program has been a hallmark of his 29-year fire service career in the community of Saratoga. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize and commend Fire Captain Don Olson for his nearly three decades of service and for his dedication to the fire service and the community that he has served. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of July 2010. _________________________ Kathleen M. King, Mayor City of Saratoga 10 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring Captain Bill Morrison – Santa Clara County Fire Department RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: A commendation recognizing and commending Captain Bill Morrison, Santa Clara County Fire Department, who is retiring after four decades of service to the community. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Commendation 11 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING CCAAPPTTAAIINN BBIILLLL MMOORRRRIISSOONN SANTA CLARA COUNTY FIRE DEPARTMENT WHEREAS, Bill Morrison served with distinction as a member of the Saratoga Fire District and the Santa Clara County Fire Department for forty years, having begun his career in 1970 as a “Fire Explorer” while attending Saratoga High School; and WHEREAS, following three years as a Fire Explorer, Bill became a “Paid Call Volunteer” with the Saratoga Fire District. He continued to serve the community in which he was raised and ultimately transitioned to “Career Firefighter” in 1976 and was promoted to the rank of “Fire Captain” in 1987; and WHEREAS, Bill served for more than two decades as Fire Captain assigned to A-Platoon at the Saratoga Fire Station, earned unconditional respect for his outstanding leadership skills and mentored firefighters new to the fire service or to the Saratoga area – all while providing continued guidance and sharing professional knowledge for the benefit of all; and WHEREAS, Bill is a passionate advocate for community and firefighter safety and served as Chair of the Safety Committee to help ensure firefighters are equipped with the necessary tools to remain safe while providing the highest quality of community service; and WHEREAS, he is a pioneer in the fields of Public Education and Fire Prevention; and WHEREAS, his dedication to excellence in all areas of fire service, with specific attention to fire prevention, is incomparable. His understanding of local ordinances pertaining to fire alarm systems and his local-area knowledge have been invaluable in providing insight and direction to citizens and firefighters unfamiliar with the systems; and WHEREAS, Bill’s enthusiastic support and leadership, while serving as President of the Saratoga Firefighters Local 3875, helped to educate and guide the community during the pursuit of a merge with the Santa Clara County Fire Department; resulting in the improved provision of fire and life safety service to the Saratoga community. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize, and commend Fire Captain Bill Morrison for his four decades of service and for his dedication to the fire service and the community that he served. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of July 2010. _________________________ Kathleen M. King, Mayor City of Saratoga 12 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring Captain Hal Netter – Santa Clara County Fire Department RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: A commendation recognizing and commending Captain Hal Netter, Santa Clara County Fire Department, who is retiring after three decades of service to his community. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Commendation 13 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING CCAAPPTTAAIINN HHAALL NNEETTTTEERR SANTA CLARA COUNTY FIRE DEPARTMENT WHEREAS, Hal (Harold) Netter served his country with honor in the United States Navy for six years and was the recipient of the National Defense Medal and a Good Conduct Medal; and WHEREAS, Hal has served with distinction as a member of the Saratoga Fire District in several capacities for 30 years and as a public safety dispatcher for Santa Clara County Communications for six years; and WHEREAS, he responded to calls for service in the City of Saratoga as a Volunteer Firefighter for the Saratoga Fire District from 1980 to 1989; and WHEREAS, while serving as a fire communications dispatcher from 1989 to 2002 he received and processed 911 calls, answered non-emergency calls and requests for service, and managed the remote central station for the Early Warning Alarm System; and WHEREAS, he served as the Fire Prevention Inspector and reviewed plans, conducted inspections, and ensured compliance with fire safety regulations within the City of Saratoga; and WHEREAS, Hal has embodied and exemplified the true spirit of customer service, devoted countless hours to the administrative details of his assignment, and conducted numerous inspections. NOW, THEREFORE, BE IT RESOLVED; that the City Council of the City of Saratoga does hereby recognize and commend Fire Inspector Hal (Harold) Netter for his three decades of service and for his dedication to the country and community that he served. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7th day of July 2010. _________________________ Kathleen M. King, Mayor City of Saratoga 14 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Barbara Powell Administrative Analyst II Assistant City Manager SUBJECT: Proclamation Recognizing July 2010 as Parks and Recreation Month in Saratoga RECOMMENDED ACTION: Read and present the proclamation declaring July 2010 as Parks and Recreation month in Saratoga at the July 7, 2010 City Council meeting. BACKGROUND: For the past ten years, the National Recreation and Park Association and cities throughout the United States have been celebrating parks and recreation by declaring July as parks and recreation month. This special proclamation is intended to educate residents about the positive impact of parks and recreational programs, which help to bring the community together and keep residents healthy and happy. A representative of the Parks and Recreation Commission will be accepting the proclamation on behalf of the Parks and Recreation Commission. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. 15 Page 2 of 2 ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Parks and Recreation Month Proclamation 16 CITY OF SARATOGA PROCLAMATION DECLARING AND SUPPORTING JULY 2010 AS PARKS AND RECREATION MONTH IN THE CITY OF SARATOGA WHEREAS, Saratoga’s public parks and recreation programs are dedicated to enhancing the quality of life for the City’s residents; and WHEREAS, parks and recreation activities offer opportunities for people of all ages to come together and experience a sense of community; and WHEREAS, Saratoga’s Recreation and Facilities Department is committed to providing high quality services and programs that meet the needs and interests of the City’s residents; and WHEREAS, there are twelve beautiful parks in the City of Saratoga that range from small neighborhood parks to well-known regional parks that offer citizens the chance to explore, rest, play, and socialize; and WHEREAS, Saratoga is committed to keeping the City’s parks clean, safe, and beautiful for all residents to enjoy; and WHEREAS, the City also maintains a network of trails that serve as a tremendous recreational resource to the citizens of Saratoga; and WHEREAS, the superb recreational programs, parks, and trails in the City help make Saratoga a wonderful place to live and play; NOW, THEREFORE, I, Kathleen M. King, Mayor of the City of Saratoga, do hereby proclaim July 2010 as Parks and Recreation Month in the City of Saratoga, and urge all citizens to celebrate Parks and Recreation Month, and BE IT FURTHER RESOLVED that I urge all citizens to enjoy their community by participating in a recreational program or spending time in one of Saratoga’s beautiful parks. _________________________ Kathleen M. King, Mayor City of Saratoga 17 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council/HOA Joint Meeting Minutes – June 16, 2010 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for June 16, 2010, Joint Meeting with City Council and Neighborhood Home Owners Association. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 18 Attachment A – Minutes from the June 16, 2010 City Council/HOA Joint Meeting. 19 1 MINUTES CITY COUNCIL AND NEIGHBORHOOD / HOME OWNERS ASSOCIATION JOINT MEETING – JUNE 16, 2010 The City Council held a Joint Meeting with the Neighborhood and Home Owners Association (HOA) in the Senior Center – Multi-Purpose Room at 5:30 p.m. PRESENT: Councilmembers Manny Cappello, Chuck Page, Howard Miller, Vice Mayor Jill Hunter and Mayor Kathleen King ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Ann Sullivan, City Clerk Barbara Powell, Assistant City Manager John Cherbone, Public Works Director John Livingstone, Community Development Director Councilmember Chuck Page addressed the group about the ongoing water shortage in the State and urged everyone to continue to use water wisely. He encouraged homeowners with odd numbered addresses to water their lawns on odd numbered days and homeowners with even numbered addresses to water on even numbered days. Captain Terry Calderone, Santa Clara County Sheriff’s Office, West Side Substation, provided a brief update on property crimes in the community and asked that everyone be vigilant and aware of what is going on in their neighborhoods. He added he would be available to attend their neighborhood meetings to address any neighborhood concerns. Members of West Valley Community Services were present and provided an overview of the services they provide to approximately 300 clients in local communities. In addition, they noted they welcome volunteers of all ages. Representatives of the following HOA’s addressed the Council regarding the highlights and lowlights in their neighborhoods: GREENBRIAR HOA – Highlights: o Annual Spring Social o HOA requested and was granted “No Parking” signs on one side of Stoneridge Drive 20 2 o Installed sprinkler systems that operate on a computerized system linked to the weather to help conserve water Lowlights: o Mail thefts o Auto theft WESTBROOK HOA – Highlights: o Annual cleanup along Prospect Avenue o Would like to transition from volunteers conducting cleanup to a more formal landscape maintenance program and welcomes any assistance in the transition EL QUITO HOA – Highlights: o The Sand Hill redevelopment issue in the El Quito Shopping Center rallied the neighbors and resulted in reinstating the neighborhood association Lowlights: o El Quito Center has lost many tenants o Rents have risen o Concerns about the center’s vitality o Survey of residents revealed:  Traffic is number one concern  Pre-school on Cox Avenue across from Quito Village is an area of concern  Loss of many trees; would like to plant new trees  Would like to invigorate neighborhood  Improved relationship between city and neighborhood  Concerns about the two-story issue affecting the Quito Development Councilmember Miller noted that the new Housing Element has restricted the Quito Development to 20 feet in height and mixed use. Vice Mayor Hunter expressed concerns about the “2015 tree planting program” and noted people should visit www.heritagetreesofsaratoga.org/index.html to find out more about the City’s program to plant 2,015 trees by 2015. VINEYARDS OF SARATOGA HOA – Lowlights/Concerns: o Traffic problems increasing on Saratoga Avenue o Signal light timing is part of the traffic problem Public Works Director John Cherbone noted he would work with Caltrans regarding the timing of the signal lights on Saratoga Avenue and added the next phase of the overlay program would begin June 28th through July 14th. SAN MARCOS HOA – Highlights: 21 3 o Traffic and safety concerns have improved at the Odd Fellows since the two entrances into this community have been converted into one entrance o Parking issues have improved in the West Valley College neighborhood PARKER RANCH HOA – Highlights: o City maintains the trails o Security has improved in this neighborhood Lowlights: o Concerns regarding stability of retaining wall near Country Club QUESTIONS RAISED: What has City done to address the:  Development of the Village  High retail rents  Numerous empty shops City Manager Dave Anderson noted recent changes to help invigorate the Village:  Hired an Economic Development Coordinator several years ago to work with Village merchants  Renewed the parking moratorium  Implemented the Conditional Use Permit (CUP) for five different uses  Over-the-counter permit approval  Façade Program Council adjourned the Joint Meeting at 6:58 p.m. and proceeded to the Council Chambers for the Regular Meeting. Respectfully submitted, Ann Sullivan, CMC City Clerk 22 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Meeting Minutes – June 16, 2010 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the June 16, 2010, Regular City Council meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Minutes from the June 16, 2010 City Council Meeting. 23 MINUTES SARATOGA REGULAR CITY COUNCIL MEETING JUNE 16, 2010 Mayor King called the Regular City Council meeting to order at 7:00 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Manny Cappello, Chuck Page, Howard Miller, Vice Mayor Jill Hunter and Mayor Kathleen King ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk Barbara Powell, Assistant City Manager Mary Furey, Administrative Services Director John Cherbone, Public Works Director John Livingstone, Community Development Director Debbie Bretschneider, Executive Assistant to City Manager REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Ann Sullivan reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of June 16, 2010 was properly posted on June 10, 2010. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None COUNCIL DIRECTION TO STAFF None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Cheriel Jensen addressed the Council noting that she spent two hours in the community earlier in the day seeking signatures for the Initiative petition and that nine out of ten people were willing to sign it. Jenny Young Taylor spoke about heritage trees, the old oak tree on Shadow Oaks Way, and the tree removal process. COUNCIL DIRECTION TO STAFF None 24 2 ANNOUNCEMENTS Vice Mayor Hunter invited everyone to attend the Heritage Day event on Saturday, June 19th from 10 a.m. to 6 p.m. She noted there would be 35 “heritage costumed” Saratogans at Blaney Plaza and from there they would proceed into the Village to talk with people about the history of their characters; adding a band playing music from the Fifties would be in the Bank of America parking lot from 3PM to 5PM. Councilmember Page noted Charlie Wedemeyer, a long time coach at Los Gatos/Saratoga High School, died recently and a celebration of life service is scheduled at 11:00 a.m. on June 19th at the HP Pavilion in San Jose. Mayor King noted the Chamber of Commerce is holding a Changing of Officer’s event at 6PM on Thursday, June 17th at Florentines Restaurant in the Village. CEREMONIAL ITEMS 1. CEREMONIAL OATH OF OFFICE FOR NEWLY APPOINTED COUNCILMEMBER MANNY CAPPELLO STAFF RECOMMENDATION: Direct the City Clerk to administer a ceremonial Oath of Office to newly appointed Councilmember Manny Cappello. City Clerk Ann Sullivan administered a ceremonial Oath of Office to newly appointed Councilmember Manny Cappello. Family members of Councilmember Cappello joined him on the Dais for the ceremony. 2. COMMENDATION HONORING DAVID ZARRIN STAFF RECOMMENDATION: Read and present commendation. Mayor King read and presented the commendation to Eagle Scout David Zarrin. David’s parents joined him on the Dais for the presentation. 3. COMMENDATION HONORING MATT TORRENS STAFF RECOMMENDATION: Read and present commendation. Mayor King read and presented the commendation to Saratoga High School teacher Matt Torrens. Family members, friends, and students from Saratoga High School joined Mr. Torrens on the Dais for the presentation. SPECIAL PRESENTATIONS None 25 3 CONSENT CALENDAR 4. CITY COUNCIL STUDY SESSION MINUTES – MAY 24, 2010 STAFF RECOMMENDATION: Approve minutes. HUNTER/MILLER MOVED TO APPROVE CITY COUNCIL STUDY SESSION MINUTES – MAY 24, 2010. MOTION PASSED 5-0-0. 5. CITY COUNCIL REGULAR MEETING MINUTES – JUNE 2, 2010 STAFF RECOMMENDATION: Approve minutes. Councilmember Page removed this item for one clerical correction. PAGE/MILLER MOVED TO APPROVE CITY COUNCIL REGULAR MEETING MINUTES – JUNE 2, 2010 AS AMENDED. MOTION PASSED 5-0-0. 6. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS STAFF RECOMMENDATION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: May 27, 2010 June 03, 2010 HUNTER/MILLER MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: MAY 27, 2010 AND JUNE 03, 2010. MOTION PASSED 5-0-0. 7. RESOLUTION AMENDING COUNCIL AGENCY AND ADHOC COMMITTEE LIAISON ASSIGNMENTS STAFF RECOMMENDATION: Adopt resolution amending Resolution 10-008 appointing Council representatives to Committees, Agencies and Ad hoc Committees. Vice Mayor Hunter removed this item for clerical corrections. RESOLUTION NO. 10-038 HUNTER/MILLER MOVED TO APPROVE RESOLUTION AMENDING RESOLUTION 10-008 APPOINTING COUNCIL REPRESENTATIVES TO COMMITTEES, AGENCIES, AND ADHOC COMMITTEES AS AMENDED. MOTION PASSED 5-0-0. 26 4 8. LASERFICHE SCANNING SERVICES– AWARD OF CONTRACT STAFF RECOMMENDATION: Move to award a contract to Peelle Technologies in the amount of $135,876 and authorize the City Manager to execute the same. HUNTER/MILLER MOVED TO AWARD A CONTRACT TO PEELLE TECHNOLOGIES IN THE AMOUNT OF $135,876 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. 9. SARATOGA AVE AND FRUITVALE AVE OVERLAY AND REHABILITATION PROJECT ESPL-5332(015) – AWARD OF CONSTRUCTION CONTRACT. STAFF RECOMMENDATION: 1. Move to declare G. Bortolotto & Company, Inc. of San Carlos to be the lowest responsible bidder on the project. 2. Move to award a construction contract to G. Bortolotto & Company, Inc. in the amount of $143,439.39. 3. Move to authorize staff to execute change orders to the contract up to $25,000. Councilmember Miller removed this item for clarification. MILLER/PAGE MOVED TO 1) DECLARE G. BORTOLOTTO & COMPANY, INC. OF SAN CARLOS TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT; 2) AWARD A CONSTRUCTION CONTRACT TO G. BORTOLOTTO & COMPANY INC. IN THE AMOUNT OF $143,439.39; AND 3) TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $25,000. MOTION PASSED 5-0-0. 10. REQUEST FOR WAIVER OF CITY FEES RELATED TO JULY 4, 2010 STAFF RECOMMENDATION: Accept report and direct staff accordingly. HUNTER/MILLER MOVED TO WAIVE THE $600 BANNER FEE AND THE $100 SPECIAL EVENT FEE FOR THE JULY 4, 2010 FOURTH OF JULY EVENT. MOTION PASSED 5-0-0. 11. EXTENSION OF EXISTING TRAFFIC SIGNAL MAINTENANCE CONTRACT WITH REPUBLIC ITS FOR TWO YEARS STAFF RECOMMENDATION: Extend the existing contract with Republic ITS for monthly maintenance and on-call repair of Saratoga traffic signals for two additional years. Councilmember Miller removed this item for clarification. 27 5 MILLER/PAGE MOVED TO EXTEND THE EXISTING CONTRACT WITH REPUBLIC ITS FOR MONTHLY MAINTENANCE AND ON-CALL REPAIR OF SARATOGA TRAFFIC SIGNALS FOR TWO ADDITIONAL YEARS. MOTION PASSED 5-0-0. PUBLIC HEARINGS None OLD BUSINESS 12. TRANSCRIPT OF SASCC FUNDING REQUEST AT MAY 19, 2010 COUNCIL MEETING STAFF RECOMMENDATION: Accept report, review attached transcript, and approve attached minutes for the May 19, 2010 Regular City Council Meeting as originally submitted on the June 2, 2010 Council Meeting Agenda. Mayor King invited public comment. No one requested to speak on this item. Councilmember Miller noted that Council will be meeting with SASCC in a Joint Meeting on July 21, 2010 and requests that SASCC provide Council with their plan for economic viability in the future. MILLER/PAGE MOVED TO APPROVE MINUTES FOR THE MAY 19, 2010 REGULAR CITY COUNCIL MEETING AS ORIGINALLY SUBMITTED ON THE JUNE 2, 2010 COUNCIL MEETING AGENDA. MOTION PASSED 5-0-0. NEW BUSINESS 13. REPORT ON EFFECTS OF PROPOSED INITIATIVE REGARDING SECOND STORY LIMITATION IN SARATOGA STAFF RECOMMENDATION: Direct Staff Accordingly. John Livingstone presented the staff report. Council discussed the effects of the proposed Initiative regarding second story limitation in Saratoga. Mayor King invited public comment. The following people requested to speak on this item and spoke in support of the two- story limitation and felt the City should either adopt the Initiative or place the Initiative on the November ballot and let the Citizens vote on the issue: 28 6 Stan Bogosian Jenni Young Taylor read a letter on behalf of Katie Alexander and the Peck family in support of the Initiative Nancy Jamello Jeff Schwartz John Kimball Paul Hernandez Peggy Kimball Marcia Fariss Nancy Kirk No one else requested to speak at this time. Mayor King asked Council to state whether or not they supported requesting a 9212 Report. Councilmembers Cappello, Page, Miller, and Mayor King supported the 9212 Report in order to receive answers to questions regarding the Initiative. Vice Mayor Hunter was not in support of the 9212 Report and stated that she prefers reagendizing the height limitations and three-story issue for further discussion at a future Council meeting. Councilmembers were asked if they supported the 9212 Report. Councilmembers Cappello, Page, Miller and Mayor King supported the 9212 Report. Vice Mayor Hunter did not support the 9212 Report. Mayor King invited Council members to voice any questions they would like addressed at the Study Session. QUESTIONS FROM COUNCIL TO BE CONSIDERED FOR THE 9212 REPORT: Councilmember Page: o What elements of the housing element that Council approved could be removed and allow Council to vote on again, and still meet State requirements? o How would a two-story height limit affect meeting the housing element requirement numbers? o He would like the summary table defining heights to be defined in a different way, such as: t ype of zoning; commercial areas listed and defined by that zone including boundaries; (such as a map) and an extra column added depicting what the Initiative would do. Councilmember Miller: o He would like to see the table that was in the March 10, 2010 staff report included in the 9212 Report and another column added depicting the effects of the Initiative. 29 7 o What are the specific changes we could make to the existing Housing Element and still meet State Housing Element requirements? o What is the cost factor for a November ballot measure versus a Special Election measure? o Does Initiative amend commercial district only? Comments: o Would like a Study Session to discuss this issue thoroughly. Vice Mayor Hunter: Comments: o We have questions that need to be addressed and issues that need clarification. o Supports having a Study Session. Councilmember Cappello: o Would like map reflecting current ordinance changes; changes made as part of the new Housing Element requirements, and those changes that would be made as a result of the Initiative. Comments: o Supports Study Session. Mayor King: o Would like original ordinance verbiage pertaining to the three-story language “facing the creek and/or” addressed in the 9212 Report. o With regard to the issuance of permits, what are the specific limits the Initiative supports for a remodel, such as a kitchen? o How does the Initiative affect existing three-story structures? Comments: o Likes the idea of a Study Session; however, prefers that the meeting be broadcast live so people can watch the proceedings from home. o Would like input from public regarding questions for the 9212 Report. Council concurred that a Study Session should be scheduled and the focus of the Study Session should be on what the adopted ordinance allows and what the Initiative would change. In addition, Council asked that the Initiative proponents identify who would participate in the Study Session discussion. Council also agreed to solicit relevant questions to be addressed at the Study Session from the Initiative participants that were present at this evening’s Council meeting. City Attorney Richard Taylor noted that the report that is prepared by staff for the Study Session would not be the final 9212 Report and the earliest the final 9212 Report could be completed would be after the Study Session. Staff would prepare a draft report highlighting issues that would form the basis of the Study Session and then prepare a revised report after the Study Session. Mayor King declared a break at 8:55PM. 30 8 Mayor King reconvened the meeting at 9:10PM. Mayor King invited the audience to provide questions they would like addressed at the Study Session. QUESTIONS FROM THE PUBLIC FOR DISCUSSION AT STUDY SESSION: Citizen Craig: Did Council’s compliance with the change for less than moderate income housing cause changes to other aspects of the local height ordinance and how can those unrelated height changes be undone? Kathleen Casey: Were these findings public documents; who proposed change in the three-story height limit; what are the permanent effects on the community; and what are the total costs? Jim Foley: The proponents of the Initiative prepared a comparison table noting the current ordinance language and the Initiative’s proposed changes. Staff should visit their website at www.restoresaratoga.com to see the comparison table. Councilmember Miller noted that the focus of the proposed Study Session should be on the adopted ordinance regarding two or three story height limitations, its impact, and what the proposed Initiative would do and/or change. He also suggested staff look at the table Mr. Foley referred to, along with the table created by staff in the March 10, 2010 staff report and use this data as the genesis for the study session. Council concurred to conduct a live broadcast Study Session in the Civic Theater on Thursday, June 24, 2010 at 6PM with five (5) proponents of the Initiative. Council also agreed to allow members of the public to submit questions for the Study Session by sending an email to the City Clerk no later than 5:00 p.m. on Friday, June 18, 2010. Staff would provide answers to submitted questions at the June 24th study session. MILLER/PAGE MOVED TO: 1) SCHEDULE A STUDY SESSION ON JUNE 24, 2010 AT 6PM TO DISCUSS PROPOSED INITIATIVE REGARDING SECOND STORY LIMITATIONS; 2) PREPARE A DRAFT 9212 REPORT; 3) CITY STAFF TO PRESENT INFORMATION IN RESPONSE TO SUBMITTED QUESTIONS PRESENTED THIS EVENING AND QUESTIONS SUBMITTED TO STAFF VIA EMAIL FROM MEMBERS OF THE COMMUNITY BY 5:00PM ON FRIDAY, JUNE 18, 2010; 4) COUNCIL TO PROVIDE DIRECTION REGARDING THE 9212 REPORT; 5) THE PARTICIPANTS IN THE STUDY SESSION WILL BE THE FIVE COUNCILMEMBERS, FIVE MEMBERS OF THE INITIATIVE STEERING COMMITTEE, PLANNING STAFF, CITY ATTORNEY, CITY MANAGER AND CITY CLERK; AND 6) MEMBERS OF THE PUBLIC WOULD BE INVITED TO SIT IN THE AUDIENCE AND WOULD BE PROVIDED AN OPPORTUNITY TO ADDRESS THE PARTICIPANTS OF THE STUDY SESSION. Vice Mayor Hunter asked for a friendly amendment to the motion stating she would support this motion, however, she was not in support of a 9212 Report. 31 9 Councilmember Miller accepted Vice Mayor Hunter’s friendly amendment and rephrased the motion. MILLER/PAGE MOVED THAT COUNCIL IS CONTINUING THEIR DISCUSSION TO DETERMINE WHETHER COUNCIL WANTS TO HAVE A 9212 REPORT AND IN ORDER TO INFORM THAT DISCUSSION, COUNCIL INTENDS TO: 1) SCHEDULE A STUDY SESSION ON JUNE 24, 2010 AT 6PM TO DISCUSS PROPOSED INITIATIVE REGARDING SECOND STORY LIMITATIONS; 2) CITY STAFF TO PRESENT INFORMATION IN RESPONSE TO SUBMITTED QUESTIONS PRESENTED THIS EVENING AND QUESTIONS SUBMITTED TO STAFF VIA EMAIL FROM MEMBERS OF THE COMMUNITY BY 5:00PM ON FRIDAY, JUNE 18, 2010; 3) THE PARTICIPANTS IN THE STUDY SESSION WILL BE THE FIVE COUNCILMEMBERS, FIVE MEMBERS OF THE INITIATIVE STEERING COMMITTEE, PLANNING STAFF, CITY ATTORNEY, CITY MANAGER AND CITY CLERK; 4) MEMBERS OF THE PUBLIC WOULD BE INVITED TO SIT IN THE AUDIENCE AND WOULD BE PROVIDED AN OPPORTUNITY TO ADDRESS THE STUDY SESSION; AND 5) AT THE END OF THIS MEETING COUNCIL WOULD PROVIDE DIRECTION AS TO FURTHER CONSIDERATION OF THE 9212 REPORT. MOTION PASSED 5-0-0. 14. VILLAGE VISION STAFF RECOMMENDATION: Direct Staff Accordingly. Community Development Director John Livingstone presented the staff report. Mayor King invited public comment. The following person requested to speak on this item: Kathleen Casey No one else requested to speak on this item. PAGE/MILLER MOVED TO DELAY ENTIRE VILLAGE VISION PROCESS UNTIL AFTER THE INITIATIVE ISSUE HAS BEEN RESOLVED. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kathleen King – reported: Santa Clara County Emergency Council – the next meeting is in August. West Valley Mayors and Managers Association – meets next Wednesday at West Valley College and the group would be given a tour of the newly remodeled College. 32 10 Vice Mayor Jill Hunter – reported Library Joint Powers Association – she attended the last meeting and noted that a report was provided on how the Library money is spent. She noted that $3 million dollars is spent by the Joint Powers annually among the seven county libraries; 35% goes towards fiction, which covers a very large category checked out by patrons; 41% towards non- fiction; 3% goes towards media (DVD’s Audio Books, etc.); and children’s books also cover a large percentage of checked out items. The library budget was passed and did sustain some cutbacks. Village AdHoc – awarded Saratoga shops Michael Anthony Salon and California Living a $5,000 grant for facade improvements. Councilmember Howard Miller – reported Santa Clara County Cities Association Board – the Legislative Committee passed two resolutions: AB32-SB375 – Clean Car Regulations and SB1205 – a Natural Disaster Recovery Plan driven by ABAG. A presentation was given on the RHNA (Regional Housing Needs Allocation) process in the sub-regions, an approach that would enable us to handle our moderate and low-income housing requirements as a region, rather than by individual cities. The deadline for establishing this process and determining the RHNA allocations is 2013. A second presentation was given on “One Dollar for Life” – a fund- raising program that allows middle school and high school students to raise one dollar per student. The funds are channeled through to non-governmental organizations in third world countries to build schools. He added that he would like Saratoga’s Youth Commission to look at this as a possibility for Saratoga schools. He noted Jim Beall also attended the meeting and stated that on the day Mr. Beall was sworn in to office as Assemblymember, he submitted a bill on that same day and it was signed by the Governor. The bill allows Santa Clara County to offer health insurance to employees of smaller companies that don’t have health insurance and is limited to 7,000 people, along with some other restrictions. Councilmember Chuck Page – reported West Valley Sanitation District – met and he was unable to attend the meeting. He noted the proposed rate increase was approved by Prop 218 Ballot – effective this next fiscal year, adding the slight increase will be for the next three years only. Councilmember Manny Cappello had nothing to report at this time. CITY COUNCIL ITEMS Vice Mayor Hunter expressed a concern about the City’s heritage trees and requested to agendize the discussion of heritage trees to see how the Heritage Preservation Commission could help to improve the City’s tree ordinance to include the protection of heritage trees in terms of the tree removal process and how to encourage the planting of new trees. Councilmember Cappello seconded this request. CITY MANAGER’S REPORT None 33 11 ADJOURNMENT There being no additional business, Mayor King asked for a motion to adjourn. PAGE/MILLER MOVED TO ADJOURN THE REGULAR MEETING AT 10:20PM. MOTION PASSED 5-0-0. Respectfully submitted, Ann Sullivan, CMC City Clerk 34 Dave Anderson Melanie Whittaker Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 06/10/10 115303 115347 44 61,508.17 06/10/10 06/03/10 115301 06/17/10 115348 115429 81 129,082.87 06/17/10 06/10/10 115347 06/24/10 115430 115483 53 424,019.47 06/24/10 06/17/10 115429 AP Date Check No. Issued to Dept.Amount 06/10/10 None - 06/17/10 None - 06/24/10 115462 Public Safety 344,613.67 06/24/10 115471 Various 22,238.77 The following are Accounts Payable checks that were voided : AP Date Check No.Amount 06/10/10 115302 - 06/10/10 115330 (870.00) 06/17/10 115386 (1,694.84) 06/22/10 114048 (21,000.00) None Void - Printer Issue Issued to Description Void - Reissue Accounts Payable Accounts Payable Checks Released June 10, 2010 June 17, 2010 June 24, 2010 SARATOGA CITY COUNCIL MEETING DATE:July 7, 2010 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: PREPARED BY:DEPT. DIRECTOR: Type of Checks Date Starting Check No. Ending Check No.Total Checks Amount Prior Check Register The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure: PGE / PPC Dept Void/Reissue - Stale Dated Accounts Payable Santa Clara County - Office of the Sheriff General Monthly Law Enforcement Shute Mihaly & Weinberger Various Monthly Legal Service Fund Purpose Los Gatos / Saratoga Dept of Community Education Void - Reissue LAFCO 35 The following is a list of cash reduction by fund: Fund #AP 06/10 AP 06/17 AP 06/24 Total 111 General 40,124.08 82,206.24 393,204.05 515,534.37 231 Village Lighting 24.18 107.95 132.13 241 Arroyo de Saratoga Landscape 55.80 55.80 242 Bonnet Way Landscape 145.24 145.24 244 Cunningham/Glasgow Landscape 155.53 155.53 245 Fredericksburg Landscape 33.64 33.64 246 Greenbriar Landscape 157.82 157.82 248 Leutar Court Landscape 55.80 55.80 251 McCartysville Landscape 252.87 252.87 252 Prides Crossing Landscape 167.07 167.07 255 Tricia Woods Landscape 45.15 45.15 272 Bellgrove Landscape 1,007.32 1,007.32 273 Gateway Landscape 8.57 517.00 525.57 275 Quito Lighting 1,475.00 1,475.00 277 Village Commercial Landscape 467.95 467.95 411 CIP Street Projects 2,074.52 20,287.97 1,496.44 23,858.93 412 CIP Parks Projects 2,442.64 2,442.64 413 CIP Facility Projects 198.48 2,360.00 7,308.25 9,866.73 421 Tree Fine Fund 818.50 818.50 431 Grant Fund - CIP Streets 2,129.23 130.70 9,855.10 12,115.03 432 Grant Fund - Parks & Trails 6,596.39 4,571.15 11,167.54 611 Liability/Risk Mgt 190.04 190.04 612 Workers' Comp 351.57 351.57 621 Office Stores Fund 30.00 2,333.84 489.82 2,853.66 622 Information Technology 153.53 767.05 920.58 623 Vehicle & Equipment Maint 4,204.93 4,860.84 1,376.97 10,442.74 624 Building Maintenance 801.45 3,573.85 2,357.43 6,732.73 632 9,470.09 3,168.50 12,638.59 61,508.17 129,082.87 424,019.50 614,610.54 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format TOTAL Fund Description IT Equipment Replacement 36 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 4 2 : 4 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 1 0 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 3 0 3 0 6 / 1 0 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 N O R T H C A M P U S 0 . 0 0 7 4 . 4 0 11 1 1 1 1 1 5 3 0 3 0 6 / 1 0 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 M T H L Y R E C U R R I N G 0 . 0 0 1 7 7 . 9 6 11 1 1 1 1 1 5 3 0 3 0 6 / 1 0 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 A L A R M S Y S T E M P H O N E S 0 . 0 0 8 8 . 1 1 11 1 1 1 1 1 5 3 0 3 0 6 / 1 0 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 S R C E N T E R A L A R M 0 . 0 0 3 1 . 0 2 11 1 1 1 1 1 5 3 0 3 0 6 / 1 0 / 1 0 2 3 4 A T & T 1 1 1 7 1 0 2 E M E R G E N C Y R E S P O N S E 0 . 0 0 2 0 4 . 5 7 11 1 1 1 1 1 5 3 0 3 0 6 / 1 0 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 C O R P Y A R D E R L I N E S 0 . 0 0 4 7 . 9 5 11 1 1 1 1 1 5 3 0 3 0 6 / 1 0 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 B L A N E Y P H O N E M O D E M 0 . 0 0 1 5 . 4 7 TO T A L C H E C K 0 . 0 0 6 3 9 . 4 8 11 1 1 1 1 1 5 3 0 4 0 6 / 1 0 / 1 0 5 0 0 A L I C E C H A N G 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 2 1 4 . 0 0 11 1 1 1 1 1 5 3 0 5 0 6 / 1 0 / 1 0 5 0 0 A W A R T I K A P A N D E Y 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 5 3 0 6 0 6 / 1 0 / 1 0 2 5 7 B A N D A , M A S A N K H O 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 8 4 . 0 0 11 1 1 1 1 1 5 3 0 7 0 6 / 1 0 / 1 0 3 2 7 B E L A N G E R , C H R I S T I N E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 4 2 . 0 0 11 1 1 1 1 1 5 3 0 7 0 6 / 1 0 / 1 0 3 2 7 B E L A N G E R , C H R I S T I N E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 2 6 . 0 0 11 1 1 1 1 1 5 3 0 7 0 6 / 1 0 / 1 0 3 2 7 B E L A N G E R , C H R I S T I N E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 6 8 . 0 0 11 1 1 1 1 1 5 3 0 7 0 6 / 1 0 / 1 0 3 2 7 B E L A N G E R , C H R I S T I N E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 1 0 . 0 0 TO T A L C H E C K 0 . 0 0 5 4 6 . 0 0 11 1 1 1 1 1 5 3 0 8 0 6 / 1 0 / 1 0 3 4 8 B L A Z E C O N E C O 1 1 1 2 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 3 9 . 7 5 11 1 1 1 1 1 5 3 0 9 0 6 / 1 0 / 1 0 1 3 B R Y A N T , C H R I S T O P H E R 1 1 1 6 1 0 1 I N S T R U C T O R - G U I T A R 0 . 0 0 1 2 8 . 8 0 11 1 1 1 1 1 5 3 0 9 0 6 / 1 0 / 1 0 1 3 B R Y A N T , C H R I S T O P H E R 1 1 1 6 1 0 1 I N S T R U C T O R - G U I T A R 0 . 0 0 3 8 6 . 4 0 TO T A L C H E C K 0 . 0 0 5 1 5 . 2 0 11 1 1 1 1 1 5 3 1 0 0 6 / 1 0 / 1 0 8 2 5 C A N D A C E T R O Y 1 1 1 6 1 0 1 I N S T R U C T O R - P A I N T I N G 0 . 0 0 2 6 3 . 2 5 11 1 1 1 1 1 5 3 1 0 0 6 / 1 0 / 1 0 8 2 5 C A N D A C E T R O Y 1 1 1 6 1 0 1 I N S T R U C T O R - P A I N T I N G 0 . 0 0 7 8 9 . 7 5 TO T A L C H E C K 0 . 0 0 1 , 0 5 3 . 0 0 11 1 1 1 1 1 5 3 1 1 0 6 / 1 0 / 1 0 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 1 , 5 4 0 . 0 2 11 1 1 1 1 1 5 3 1 1 0 6 / 1 0 / 1 0 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 1 , 9 5 3 . 9 3 TO T A L C H E C K 0 . 0 0 3 , 4 9 3 . 9 5 11 1 1 1 1 1 5 3 1 2 0 6 / 1 0 / 1 0 3 4 2 D A T A T I C K E T I N C 1 1 1 7 1 0 1 C I T A T I O N F E E 0 4 / 1 0 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 5 3 1 3 0 6 / 1 0 / 1 0 5 7 3 S T A T E O F C A L I F O R N I A 1 1 1 5 2 0 1 S I G N A L / L I G H T S 0 4 / 1 0 0 . 0 0 7 9 6 . 1 5 11 1 1 1 1 1 5 3 1 4 0 6 / 1 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 3 9 . 0 4 11 1 1 1 1 1 5 3 1 5 0 6 / 1 0 / 1 0 5 0 0 F E R G A L C L A R K E 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 1 4 9 . 0 0 11 1 1 1 1 1 5 3 1 6 0 6 / 1 0 / 1 0 6 9 9 F R A N K P A N E T T A 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 2 0 8 . 5 0 11 1 1 1 1 1 5 3 1 7 0 6 / 1 0 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 A N N U A L S - B L A N E Y 0 . 0 0 4 9 2 . 3 1 11 1 1 1 1 1 5 3 1 7 0 6 / 1 0 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 A N N U A L S - F R U I T V A L E 0 . 0 0 7 7 8 . 2 2 11 1 1 1 1 1 5 3 1 7 0 6 / 1 0 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 4 1 2 9 2 5 2 - 0 0 1 P R O C H I P - E L Q U I T O 0 . 0 0 1 , 2 9 1 . 4 2 11 1 1 1 1 1 5 3 1 7 0 6 / 1 0 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 R E P A I R S - R E I D M E D I A N 0 . 0 0 1 4 5 . 0 0 TO T A L C H E C K 0 . 0 0 2 , 7 0 6 . 9 5 11 1 1 1 1 1 5 3 1 8 0 6 / 1 0 / 1 0 4 6 0 G O L D E N S T A T E C O M M U N I C A T I 6 2 3 5 2 0 2 R A D I O I N S T A L L V E H 1 2 3 0 . 0 0 2 5 0 . 0 0 37 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 4 2 : 4 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 1 0 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 3 1 8 0 6 / 1 0 / 1 0 4 6 0 G O L D E N S T A T E C O M M U N I C A T I 6 2 3 5 2 0 2 R E P A I R S - V E H 1 0 2 / 1 0 7 0 . 0 0 1 0 5 . 4 5 TO T A L C H E C K 0 . 0 0 3 5 5 . 4 5 11 1 1 1 1 1 5 3 1 9 0 6 / 1 0 / 1 0 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 7 5 . 0 0 11 1 1 1 1 1 5 3 2 0 0 6 / 1 0 / 1 0 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 1 2 1 . 0 0 11 1 1 1 1 1 5 3 2 0 0 6 / 1 0 / 1 0 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 1 2 1 . 0 0 11 1 1 1 1 1 5 3 2 0 0 6 / 1 0 / 1 0 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 1 4 5 . 2 0 TO T A L C H E C K 0 . 0 0 3 8 7 . 2 0 11 1 1 1 1 1 5 3 2 1 0 6 / 1 0 / 1 0 8 3 2 H P D I R E C T 6 3 2 3 2 0 2 H P D L - S A L E S T A X 0 . 0 0 7 4 5 . 0 9 11 1 1 1 1 1 5 3 2 1 0 6 / 1 0 / 1 0 8 3 2 H P D I R E C T 6 3 2 3 2 0 2 H P P R O L I A N T 0 . 0 0 8 , 0 5 5 . 0 0 11 1 1 1 1 1 5 3 2 1 0 6 / 1 0 / 1 0 8 3 2 H P D I R E C T 6 3 2 3 2 0 2 H P C A R E P A C K - 3 Y E A R 0 . 0 0 6 7 0 . 0 0 TO T A L C H E C K 0 . 0 0 9 , 4 7 0 . 0 9 11 1 1 1 1 1 5 3 2 2 0 6 / 1 0 / 1 0 4 9 1 H U M A N B E H A V I O R A S S O C I A T E 1 1 1 2 3 0 1 E A P S V C 0 5 / 1 0 0 . 0 0 1 , 0 7 3 . 5 0 11 1 1 1 1 1 5 3 2 3 0 6 / 1 0 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 1 2 9 2 2 4 - 0 0 1 I R R I G A T I O N - B K G O R N D 0 . 0 0 1 , 1 5 1 . 2 2 11 1 1 1 1 1 5 3 2 3 0 6 / 1 0 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 1 1 9 1 4 2 - 0 0 4 A N T E N N A - B B A S I N W A Y 0 . 0 0 1 9 7 . 1 7 11 1 1 1 1 1 5 3 2 3 0 6 / 1 0 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 1 1 9 1 4 2 - 0 0 4 C O N T R O L L E R - T H E B A N K 0 . 0 0 6 2 6 . 5 0 11 1 1 1 1 1 5 3 2 3 0 6 / 1 0 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 1 3 9 3 2 1 - 0 0 1 B U B B L E R - C T Y H A L L 0 . 0 0 1 9 8 . 4 8 TO T A L C H E C K 0 . 0 0 2 , 1 7 3 . 3 7 11 1 1 1 1 1 5 3 2 4 0 6 / 1 0 / 1 0 5 0 0 J A C K S O N J O N A T H A N L O U I S 1 1 1 7 1 0 1 R E F U N D - S 1 1 6 0 4 8 0 . 0 0 6 0 . 0 0 11 1 1 1 1 1 5 3 2 5 0 6 / 1 0 / 1 0 5 6 7 K A N E N T O U R S 1 1 1 6 1 0 1 E X C U R S I O N S V C 6 / 1 - 6 / 3 0 . 0 0 1 0 , 6 0 2 . 0 0 11 1 1 1 1 1 5 3 2 6 0 6 / 1 0 / 1 0 1 3 8 K I D S K A B 1 1 1 6 1 0 1 E X U R S I O N S V C 6 / 1 8 0 . 0 0 3 2 0 . 0 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 2 1 . 6 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 4 3 . 2 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 7 9 . 2 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 6 5 . 6 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 8 2 . 8 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 0 3 . 2 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 5 5 . 2 0 11 1 1 1 1 1 5 3 2 7 0 6 / 1 0 / 1 0 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 0 3 . 2 0 TO T A L C H E C K 0 . 0 0 6 5 4 . 0 0 11 1 1 1 1 1 5 3 2 8 0 6 / 1 0 / 1 0 1 8 3 L E X I S N E X I S 1 1 1 4 1 0 3 M T H L Y S V C 0 4 / 1 0 0 . 0 0 1 6 7 . 0 0 11 1 1 1 1 1 5 3 2 9 0 6 / 1 0 / 1 0 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 A N N U A L S - G A T E W A Y 0 . 0 0 1 , 1 9 0 . 0 0 11 1 1 1 1 1 5 3 3 0 0 6 / 1 0 / 1 0 2 2 4 L O S G A T O S S A R A T O G A 1 1 1 6 1 0 1 R E S E R V A T I O N # 4 1 6 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 3 3 0 0 6 / 1 0 / 1 0 2 2 4 L O S G A T O S S A R A T O G A 1 1 1 6 1 0 1 R E S E R V A T I O N # 4 7 7 0 . 0 0 2 7 0 . 0 0 11 1 1 1 1 1 5 3 3 0 0 6 / 1 0 / 1 0 2 2 4 L O S G A T O S S A R A T O G A 1 1 1 6 1 0 1 R E S E R V A T I O N # 4 7 6 0 . 0 0 3 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 8 7 0 . 0 0 11 1 1 1 1 1 5 3 3 1 0 6 / 1 0 / 1 0 1 1 5 N C C C A 1 1 1 2 2 0 1 B R E T S C H N E I D E R 0 6 / 1 8 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 5 3 3 2 0 6 / 1 0 / 1 0 1 2 2 N E W P I G C O R P O R A T I O N 6 2 3 5 2 0 2 P A R T S - V E H # 0 . 0 0 3 5 5 . 5 3 38 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 4 2 : 4 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 1 0 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 3 3 3 0 6 / 1 0 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 3 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 9 3 . 8 6 11 1 1 1 1 1 5 3 3 3 0 6 / 1 0 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 3 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 . 9 4 11 1 1 1 1 1 5 3 3 3 0 6 / 1 0 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 3 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 . 2 3 TO T A L C H E C K 0 . 0 0 2 0 3 . 0 3 11 1 1 1 1 1 5 3 3 4 0 6 / 1 0 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 6 2 4 6 2 0 2 N A T U R A L G A S V E H 0 . 0 0 4 6 . 1 7 11 1 1 1 1 1 5 3 3 4 0 6 / 1 0 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 8 . 5 7 11 1 1 1 1 1 5 3 3 4 0 6 / 1 0 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 O A K S T R E E T 0 . 0 0 2 4 . 1 8 11 1 1 1 1 1 5 3 3 4 0 6 / 1 0 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 2 7 3 5 3 0 2 G A T E W A Y 0 . 0 0 8 . 5 7 TO T A L C H E C K 0 . 0 0 8 7 . 4 9 11 1 1 1 1 1 5 3 3 5 0 6 / 1 0 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 3 0 1 L I B R A R Y O R C H A R D 0 . 0 0 2 , 1 0 8 . 7 4 11 1 1 1 1 1 5 3 3 6 0 6 / 1 0 / 1 0 2 1 4 P E T T Y C A S H - R E C R E A T I O N 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 6 . 1 8 11 1 1 1 1 1 5 3 3 6 0 6 / 1 0 / 1 0 2 1 4 P E T T Y C A S H - R E C R E A T I O N 1 1 1 6 1 0 1 P O S T A G E 0 . 0 0 1 . 1 0 TO T A L C H E C K 0 . 0 0 2 7 . 2 8 11 1 1 1 1 1 5 3 3 7 0 6 / 1 0 / 1 0 8 2 S A N J O S E B L U E P R I N T 4 3 1 9 1 1 2 - 0 0 2 P R I N T S - 2 5 C O P I E S 0 . 0 0 1 , 3 5 1 . 9 7 11 1 1 1 1 1 5 3 3 7 0 6 / 1 0 / 1 0 8 2 S A N J O S E B L U E P R I N T 4 3 1 9 1 1 2 - 0 0 2 F R U I T V A L E O V E R L A Y 0 . 0 0 7 7 7 . 2 6 TO T A L C H E C K 0 . 0 0 2 , 1 2 9 . 2 3 11 1 1 1 1 1 5 3 3 8 0 6 / 1 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 6 2 4 6 2 0 2 B U I L D I N G S 0 . 0 0 3 8 3 . 7 9 11 1 1 1 1 1 5 3 3 8 0 6 / 1 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 7 , 8 4 9 . 4 7 TO T A L C H E C K 0 . 0 0 8 , 2 3 3 . 2 6 11 1 1 1 1 1 5 3 3 9 0 6 / 1 0 / 1 0 5 0 0 S H A O M E I C H E N 1 1 1 6 1 0 1 R E F U N D C L A S S 0 . 0 0 1 3 9 . 0 0 11 1 1 1 1 1 5 3 4 0 0 6 / 1 0 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L G L A D # 3 4 6 2 9 4 1 0 . 0 0 6 2 . 3 1 11 1 1 1 1 1 5 3 4 0 0 6 / 1 0 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L G L A D # 3 4 6 2 9 5 1 0 . 0 0 5 3 . 9 4 11 1 1 1 1 1 5 3 4 0 0 6 / 1 0 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 1 L G L A D # 3 4 5 6 3 5 5 0 . 0 0 1 4 6 . 9 4 11 1 1 1 1 1 5 3 4 0 0 6 / 1 0 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 4 1 1 9 1 2 1 - 0 0 3 L G L A D # 3 4 5 6 3 6 8 0 . 0 0 7 9 5 . 1 5 11 1 1 1 1 1 5 3 4 0 0 6 / 1 0 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 4 1 1 9 1 4 2 - 0 0 4 L G L A D # 3 4 4 0 8 4 2 0 . 0 0 4 5 5 . 7 0 TO T A L C H E C K 0 . 0 0 1 , 5 1 4 . 0 4 11 1 1 1 1 1 5 3 4 1 0 6 / 1 0 / 1 0 8 2 6 T H E G R A N D V I E W 1 1 1 6 1 0 1 I N S T R U C T O R - P A I N T I N G 0 . 0 0 5 6 5 . 5 0 11 1 1 1 1 1 5 3 4 2 0 6 / 1 0 / 1 0 5 0 0 T I L L & D O N N A G U L D I M A N N 1 1 1 A R B O R I S T D E P R E F U N D 0 . 0 0 1 , 4 8 8 . 3 5 11 1 1 1 1 1 5 3 4 3 0 6 / 1 0 / 1 0 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 3 0 1 L N D S C P - S A R A / S U N R D 0 . 0 0 2 , 2 8 0 . 0 0 11 1 1 1 1 1 5 3 4 4 0 6 / 1 0 / 1 0 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 C O P I E R 1 5 9 0 6 / 1 0 0 . 0 0 1 5 . 0 0 11 1 1 1 1 1 5 3 4 4 0 6 / 1 0 / 1 0 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 C O P I E R 9 7 1 0 6 / 1 0 0 . 0 0 1 5 . 0 0 TO T A L C H E C K 0 . 0 0 3 0 . 0 0 11 1 1 1 1 1 5 3 4 5 0 6 / 1 0 / 1 0 5 7 4 Y A M A G A M I ’ S N U R S E R Y 1 1 1 5 3 0 1 F L O W E R S - C M T Y C T R 0 . 0 0 3 9 . 0 9 11 1 1 1 1 1 5 3 4 6 0 6 / 1 0 / 1 0 5 0 0 Y E N - W E N , L U & W O A N - Y U Y U 1 1 1 A R B O R I S T D E P R E F U N D 0 . 0 0 2 , 9 4 0 . 0 0 11 1 1 1 1 1 5 3 4 7 0 6 / 1 0 / 1 0 2 2 4 L O S G A T O S S A R A T O G A 1 1 1 6 1 0 1 R E S E R V A T I O N # 4 1 6 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 3 4 7 0 6 / 1 0 / 1 0 2 2 4 L O S G A T O S S A R A T O G A 1 1 1 6 1 0 1 R E S E R V A T I O N # 4 7 6 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 3 4 7 0 6 / 1 0 / 1 0 2 2 4 L O S G A T O S S A R A T O G A 1 1 1 6 1 0 1 R E S E R V A T I O N # 4 7 7 0 . 0 0 2 7 0 . 0 0 TO T A L C H E C K 0 . 0 0 8 7 0 . 0 0 39 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 4 2 : 4 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 1 0 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T TO T A L C A S H A C C O U N T 0 . 0 0 6 1 , 5 0 8 . 1 7 TO T A L F U N D 0 . 0 0 6 1 , 5 0 8 . 1 7 TO T A L R E P O R T 0 . 0 0 6 1 , 5 0 8 . 1 7 40 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 2 : 4 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 3 4 8 ’ a n d ’ 1 1 5 4 2 9 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 X E R O X M A C H I N E 0 . 0 0 1 4 . 4 9 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 M E A S U R E D B U S P L A N 0 . 0 0 3 8 . 4 7 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 B O O K G O R O U N D 0 . 0 0 3 0 . 2 3 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 1 1 1 7 1 0 2 E M E R G E N C Y L I N E 0 . 0 0 2 5 . 7 3 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 1 1 1 7 1 0 2 E M P E M E R G E N C Y L I N E 0 . 0 0 1 4 . 4 9 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 1 1 1 7 1 0 2 A M 1 6 1 0 R A D I O 0 . 0 0 1 5 . 7 8 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 G A T E W A Y L L A 0 . 0 0 1 5 . 4 7 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 P H O N E L I N E S & P A R K S 0 . 0 0 1 6 . 3 0 11 1 1 1 1 1 5 3 4 8 0 6 / 1 7 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 C O N G R E S S S P R I N G S P A R K 0 . 0 0 3 1 . 2 6 TO T A L C H E C K 0 . 0 0 2 0 2 . 2 2 11 1 1 1 1 1 5 3 4 9 0 6 / 1 7 / 1 0 5 4 6 A B A G P O W E R P U R C H A S I N G 6 2 4 6 2 0 2 G A S S V C 0 5 / 1 0 0 . 0 0 1 , 2 0 0 . 3 5 11 1 1 1 1 1 5 3 5 0 0 6 / 1 7 / 1 0 1 9 7 A R R O W H E A D M O U N T A I N S P R I N 6 2 4 6 2 0 2 M T H L Y S V C 0 5 / 0 7 - 0 6 / 0 6 0 . 0 0 1 3 1 . 0 7 11 1 1 1 1 1 5 3 5 1 0 6 / 1 7 / 1 0 3 0 3 B A Y A R E A F L O O R M A C H I N E C 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 6 4 3 . 5 7 11 1 1 1 1 1 5 3 5 2 0 6 / 1 7 / 1 0 5 0 0 C A B R I L L O C O L L E G E 1 1 1 3 1 0 1 P C 8 3 2 C L A S S : R I N A L D I 0 . 0 0 6 5 . 0 0 11 1 1 1 1 1 5 3 5 3 0 6 / 1 7 / 1 0 5 0 0 C A L I F O R N I A L I V I N G L L C 4 1 1 9 1 3 2 - 0 0 5 F A C A D E I M P R O V M E N T S 0 . 0 0 5 , 0 0 0 . 0 0 11 1 1 1 1 1 5 3 5 4 0 6 / 1 7 / 1 0 6 0 9 C A L I F O R N I A S T A T E C O N T R O L 1 1 1 3 1 0 1 R E P O R T F E E 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 5 3 5 5 0 6 / 1 7 / 1 0 9 0 C A L S E N S E 1 1 1 5 3 0 1 L O C A L R A D I O - S A G E C T 0 . 0 0 3 3 4 . 1 1 11 1 1 1 1 1 5 3 5 6 0 6 / 1 7 / 1 0 5 0 0 C A R O L H U T C H I N G S 1 1 1 6 1 0 1 C A N C E L L A T I O N 4 4 2 4 9 - 1 0 . 0 0 1 2 9 . 0 0 11 1 1 1 1 1 5 3 5 7 0 6 / 1 7 / 1 0 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 5 9 8 . 5 6 11 1 1 1 1 1 5 3 5 7 0 6 / 1 7 / 1 0 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 7 4 . 8 9 11 1 1 1 1 1 5 3 5 7 0 6 / 1 7 / 1 0 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 7 2 2 . 1 0 11 1 1 1 1 1 5 3 5 7 0 6 / 1 7 / 1 0 5 7 1 C H A N G T A I D O K A R A T E & F I 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 2 9 9 . 2 8 TO T A L C H E C K 0 . 0 0 1 , 6 9 4 . 8 3 11 1 1 1 1 1 5 3 5 8 0 6 / 1 7 / 1 0 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 1 , 8 4 5 . 2 1 11 1 1 1 1 1 5 3 5 9 0 6 / 1 7 / 1 0 5 0 0 C O N N I E S . M I N T E G U I 4 1 1 9 1 3 2 - 0 0 5 F A C A D E I M P R O V E M E N T S 0 . 0 0 5 , 0 0 0 . 0 0 11 1 1 1 1 1 5 3 6 0 0 6 / 1 7 / 1 0 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 P R O F S V C - G E O S 0 0 7 9 0 . 0 0 2 , 0 7 2 . 2 5 11 1 1 1 1 1 5 3 6 0 0 6 / 1 7 / 1 0 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 P R O F S V C - G E O S 0 1 2 5 0 . 0 0 1 , 4 8 5 . 0 0 11 1 1 1 1 1 5 3 6 0 0 6 / 1 7 / 1 0 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 P R O F S V C - G E O 1 0 - 0 0 0 5 0 . 0 0 1 , 9 3 6 . 2 5 11 1 1 1 1 1 5 3 6 0 0 6 / 1 7 / 1 0 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 P R O F S V C G P A 0 9 - 0 0 0 2 0 . 0 0 2 , 0 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 7 , 4 9 3 . 5 0 11 1 1 1 1 1 5 3 6 1 0 6 / 1 7 / 1 0 5 8 9 C P O L T D 6 2 1 3 1 0 2 M T H L Y S V C 0 4 / 2 2 - 0 5 / 2 1 0 . 0 0 1 , 3 0 6 . 7 1 11 1 1 1 1 1 5 3 6 1 0 6 / 1 7 / 1 0 5 8 9 C P O L T D 6 2 1 3 1 0 2 M T H L Y S V C 0 3 / 2 2 - 0 4 / 2 1 0 . 0 0 1 , 0 2 7 . 1 3 TO T A L C H E C K 0 . 0 0 2 , 3 3 3 . 8 4 11 1 1 1 1 1 5 3 6 2 0 6 / 1 7 / 1 0 3 2 0 C Y G A N Y I N C 1 1 1 5 3 0 1 P L A S T I C B A G S - P A R K S 0 . 0 0 6 4 8 . 0 0 11 1 1 1 1 1 5 3 6 3 0 6 / 1 7 / 1 0 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 6 0 5 . 2 8 11 1 1 1 1 1 5 3 6 4 0 6 / 1 7 / 1 0 3 9 0 E L E C T R I C A L D I S T R I B U T O R S 1 1 1 5 3 0 1 L I G H T I N G - L A N D S C A P E 0 . 0 0 9 3 . 6 7 41 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 2 : 4 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 3 4 8 ’ a n d ’ 1 1 5 4 2 9 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 3 6 4 0 6 / 1 7 / 1 0 3 9 0 E L E C T R I C A L D I S T R I B U T O R S 1 1 1 5 3 0 1 L I G H T I N G - L A N D S C A P E 0 . 0 0 9 3 . 6 7 11 1 1 1 1 1 5 3 6 4 0 6 / 1 7 / 1 0 3 9 0 E L E C T R I C A L D I S T R I B U T O R S 1 1 1 5 3 0 1 L I G H T I N G - L A N D S C A P E 0 . 0 0 1 3 6 . 5 6 11 1 1 1 1 1 5 3 6 4 0 6 / 1 7 / 1 0 3 9 0 E L E C T R I C A L D I S T R I B U T O R S 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 6 0 . 4 2 11 1 1 1 1 1 5 3 6 4 0 6 / 1 7 / 1 0 3 9 0 E L E C T R I C A L D I S T R I B U T O R S 6 2 4 6 2 0 2 D I S C O U N T T A K E N 0 . 0 0 - 2 . 9 4 TO T A L C H E C K 0 . 0 0 4 8 1 . 3 8 11 1 1 1 1 1 5 3 6 5 0 6 / 1 7 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 4 1 3 . 0 0 11 1 1 1 1 1 5 3 6 5 0 6 / 1 7 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 2 1 8 . 0 5 11 1 1 1 1 1 5 3 6 5 0 6 / 1 7 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 4 0 4 . 9 5 11 1 1 1 1 1 5 3 6 5 0 6 / 1 7 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 2 9 1 . 2 0 11 1 1 1 1 1 5 3 6 5 0 6 / 1 7 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 4 3 2 . 2 5 11 1 1 1 1 1 5 3 6 5 0 6 / 1 7 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 3 1 7 . 1 0 TO T A L C H E C K 0 . 0 0 2 , 0 7 6 . 5 5 11 1 1 1 1 1 5 3 6 6 0 6 / 1 7 / 1 0 4 1 9 E V E N T S E R V I C E S 1 1 1 5 3 0 1 P O R T A P O T T Y - W V C 5 / 1 0 0 . 0 0 1 4 . 8 0 11 1 1 1 1 1 5 3 6 6 0 6 / 1 7 / 1 0 4 1 9 E V E N T S E R V I C E S 1 1 1 5 3 0 1 P O R T A P O T T Y - P R O S P C T 0 . 0 0 3 0 5 . 9 0 TO T A L C H E C K 0 . 0 0 3 2 0 . 7 0 11 1 1 1 1 1 5 3 6 7 0 6 / 1 7 / 1 0 4 2 3 F E H R & P E E R S 1 1 1 P R O F S V C P W T R 1 0 - 0 0 2 0 . 0 0 6 0 1 . 8 0 11 1 1 1 1 1 5 3 6 7 0 6 / 1 7 / 1 0 4 2 3 F E H R & P E E R S 1 1 1 5 1 0 1 P R O F S V C - T S C 0 4 / 1 0 0 . 0 0 2 , 0 6 4 . 9 5 11 1 1 1 1 1 5 3 6 7 0 6 / 1 7 / 1 0 4 2 3 F E H R & P E E R S 1 1 1 1 1 0 1 C I R C E L E M E N T P L A N S V C 0 . 0 0 4 , 9 2 5 . 2 7 TO T A L C H E C K 0 . 0 0 7 , 5 9 2 . 0 2 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 4 1 3 9 3 2 1 - 0 0 1 C L E A N U P - O A K T R E E 0 . 0 0 4 7 5 . 0 0 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 L N D S C P - B L A N E Y M E D I A N 0 . 0 0 2 6 3 . 7 3 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 2 0 1 A L O H A / H W Y 9 - 0 6 / 1 0 0 . 0 0 3 9 0 . 0 0 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 4 2 1 9 2 1 1 - 0 0 2 T R E E P L A N T I N G - A Z U L E 0 . 0 0 4 3 4 . 2 5 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 4 2 1 9 2 1 1 - 0 0 2 T R E E P L A N T I N G - K M P 0 . 0 0 2 6 7 . 4 0 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 7 7 5 3 0 2 T R E E S - V I L L A G E C O M M 0 . 0 0 4 6 7 . 9 5 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 C L E A N U P - F R A N K L I N 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 5 3 6 8 0 6 / 1 7 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 4 2 1 9 2 1 1 - 0 0 2 T R E E S - S A R A / L A W R E N C E 0 . 0 0 1 1 6 . 8 5 TO T A L C H E C K 0 . 0 0 2 , 6 1 5 . 1 8 11 1 1 1 1 1 5 3 6 9 0 6 / 1 7 / 1 0 6 1 4 G E O G R A F I K A C O N S U L T I N G 1 1 1 4 1 0 1 G I S C O N S U L T I N G 0 5 / 1 0 0 . 0 0 1 1 8 . 7 5 11 1 1 1 1 1 5 3 7 0 0 6 / 1 7 / 1 0 4 6 3 G R A I N G E R 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 2 6 5 . 3 2 11 1 1 1 1 1 5 3 7 0 0 6 / 1 7 / 1 0 4 6 3 G R A I N G E R 6 2 4 6 2 0 2 C R - I N V # 9 2 5 4 1 2 1 5 3 7 0 . 0 0 - 6 8 . 3 9 TO T A L C H E C K 0 . 0 0 1 9 6 . 9 3 11 1 1 1 1 1 5 3 7 1 0 6 / 1 7 / 1 0 5 0 0 G R E G O R Y S C O T T M A C S W A I N 1 1 1 2 3 0 1 E A P C O N S U L T A T I O N 0 . 0 0 5 0 . 0 0 11 1 1 1 1 1 5 3 7 2 0 6 / 1 7 / 1 0 4 8 7 H O L L O W A Y , G A R Y L 1 1 1 6 1 0 1 E X C U R S I O N S V C 0 6 / 1 0 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 5 3 7 3 0 6 / 1 7 / 1 0 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 2 5 9 . 2 0 11 1 1 1 1 1 5 3 7 3 0 6 / 1 7 / 1 0 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 1 8 9 . 0 0 TO T A L C H E C K 0 . 0 0 4 4 8 . 2 0 11 1 1 1 1 1 5 3 7 4 0 6 / 1 7 / 1 0 8 3 2 H P D I R E C T 6 3 2 3 2 0 2 S E R V E R A C C E S S O R I E S 0 . 0 0 1 5 8 . 4 1 11 1 1 1 1 1 5 3 7 4 0 6 / 1 7 / 1 0 8 3 2 H P D I R E C T 6 3 2 3 2 0 2 S E R V E R A C C E S S O R I E S 0 . 0 0 2 8 6 . 2 4 TO T A L C H E C K 0 . 0 0 4 4 4 . 6 5 11 1 1 1 1 1 5 3 7 5 0 6 / 1 7 / 1 0 5 0 0 H U O N G B R I T T O 4 1 1 9 1 3 2 - 0 0 5 F A C A D E I M P R O V E M E N T 0 . 0 0 5 , 0 0 0 . 0 0 42 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 2 : 4 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 3 4 8 ’ a n d ’ 1 1 5 4 2 9 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 3 7 6 0 6 / 1 7 / 1 0 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 2 0 1 T R E E R M V L - P O N T I A C 0 . 0 0 1 , 7 2 5 . 0 0 11 1 1 1 1 1 5 3 7 7 0 6 / 1 7 / 1 0 6 3 I N T E R S T A T E T R A F F I C C O N T R 1 1 1 5 3 0 1 C U S T O M S I G N - P A R K S 0 . 0 0 3 0 . 5 9 11 1 1 1 1 1 5 3 7 8 0 6 / 1 7 / 1 0 1 9 9 J E N S E N , P A U L 4 3 2 9 2 7 4 - 0 0 1 P R O F S V C 1 2 / 0 9 - 0 4 / 3 0 0 . 0 0 1 , 8 1 0 . 0 0 11 1 1 1 1 1 5 3 7 9 0 6 / 1 7 / 1 0 5 0 0 J U D I T H R O S S M A N 1 1 1 F A C I L I T Y R N T L R E F U N D 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 5 3 8 0 0 6 / 1 7 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 9 6 . 2 5 11 1 1 1 1 1 5 3 8 0 0 6 / 1 7 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 3 7 . 0 0 11 1 1 1 1 1 5 3 8 0 0 6 / 1 7 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 3 2 5 . 8 8 11 1 1 1 1 1 5 3 8 0 0 6 / 1 7 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R + 0 . 0 0 2 0 7 . 3 8 TO T A L C H E C K 0 . 0 0 1 , 0 6 6 . 5 1 11 1 1 1 1 1 5 3 8 1 0 6 / 1 7 / 1 0 5 0 0 K A - K E I K W O K 1 1 1 6 1 0 1 C A N C E L L A T I O N 4 3 9 2 3 - 1 0 . 0 0 2 2 4 . 0 0 11 1 1 1 1 1 5 3 8 2 0 6 / 1 7 / 1 0 8 8 0 K A Y V O N K O R D E S T A N I 1 1 1 6 1 0 1 I N S T R U C T O R - T H E A T E R 0 . 0 0 9 2 5 . 6 5 11 1 1 1 1 1 5 3 8 3 0 6 / 1 7 / 1 0 1 3 2 K E N F U S O N P E S T M A N A G E M E N 1 1 1 6 1 0 1 P E S T - W I L D W O O D 0 2 / 1 0 0 . 0 0 1 2 0 . 0 0 11 1 1 1 1 1 5 3 8 3 0 6 / 1 7 / 1 0 1 3 2 K E N F U S O N P E S T M A N A G E M E N 1 1 1 5 3 0 1 P E S T - W I L D W O O D 0 3 / 1 0 0 . 0 0 3 1 5 . 0 0 11 1 1 1 1 1 5 3 8 3 0 6 / 1 7 / 1 0 1 3 2 K E N F U S O N P E S T M A N A G E M E N 1 1 1 5 3 0 1 P E S T - K M O R A N 0 1 / 1 0 0 . 0 0 3 0 . 0 0 11 1 1 1 1 1 5 3 8 3 0 6 / 1 7 / 1 0 1 3 2 K E N F U S O N P E S T M A N A G E M E N 1 1 1 5 3 0 1 P E S T - L I B R A R Y 0 2 / 1 0 0 . 0 0 6 0 . 0 0 11 1 1 1 1 1 5 3 8 3 0 6 / 1 7 / 1 0 1 3 2 K E N F U S O N P E S T M A N A G E M E N 1 1 1 5 3 0 1 P E S T - G A R D N I E R 0 3 / 1 0 0 . 0 0 2 7 0 . 0 0 11 1 1 1 1 1 5 3 8 3 0 6 / 1 7 / 1 0 1 3 2 K E N F U S O N P E S T M A N A G E M E N 1 1 1 5 3 0 1 P E S T - Q U I T O 0 3 / 1 0 0 . 0 0 3 0 . 0 0 TO T A L C H E C K 0 . 0 0 8 2 5 . 0 0 11 1 1 1 1 1 5 3 8 4 0 6 / 1 7 / 1 0 1 0 0 K S A R 1 1 1 8 3 0 1 M T H L Y S V C 0 5 / 1 0 0 . 0 0 1 , 8 0 0 . 0 0 11 1 1 1 1 1 5 3 8 5 0 6 / 1 7 / 1 0 6 2 4 L A B O R C O N S U L T A N T S O F C A 4 1 3 9 3 6 3 - 0 0 2 P R E V A I L I N G W A G E S V C 0 . 0 0 1 , 1 2 5 . 0 0 11 1 1 1 1 1 5 3 8 6 0 6 / 1 7 / 1 0 7 3 9 L A F C O 1 1 1 4 1 0 1 D U E S F Y 2 0 0 9 / 1 0 0 . 0 0 1 , 6 9 4 . 8 6 11 1 1 1 1 1 5 3 8 6 V 0 6 / 1 7 / 1 0 7 3 9 L A F C O 1 1 1 4 1 0 1 D U E S F Y 2 0 0 9 / 1 0 0 . 0 0 - 1 , 6 9 4 . 8 6 TO T A L C H E C K 0 . 0 0 0 . 0 0 11 1 1 1 1 1 5 3 8 7 0 6 / 1 7 / 1 0 1 8 3 L E X I S N E X I S 1 1 1 4 1 0 3 M T H L Y S V C 0 5 / 1 0 0 . 0 0 1 6 7 . 0 0 11 1 1 1 1 1 5 3 8 8 0 6 / 1 7 / 1 0 6 7 3 L O E V E R I C H , A L E X I S 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 5 9 5 . 0 0 11 1 1 1 1 1 5 3 8 8 0 6 / 1 7 / 1 0 6 7 3 L O E V E R I C H , A L E X I S 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 3 2 . 0 0 TO T A L C H E C K 0 . 0 0 6 2 7 . 0 0 11 1 1 1 1 1 5 3 8 9 0 6 / 1 7 / 1 0 2 4 0 L S A A S S O C I A T E S 1 1 1 P R O F S V C - P R O J 0 4 - 0 1 6 0 . 0 0 6 , 2 9 8 . 7 5 11 1 1 1 1 1 5 3 8 9 0 6 / 1 7 / 1 0 2 4 0 L S A A S S O C I A T E S 1 1 1 P R O F S V C - P R O J 0 4 - 0 1 6 0 . 0 0 1 6 5 . 0 0 11 1 1 1 1 1 5 3 8 9 0 6 / 1 7 / 1 0 2 4 0 L S A A S S O C I A T E S 1 1 1 P R O F S V C - P R O J 0 4 - 0 1 6 0 . 0 0 3 , 8 4 6 . 2 5 TO T A L C H E C K 0 . 0 0 1 0 , 3 1 0 . 0 0 11 1 1 1 1 1 5 3 9 0 0 6 / 1 7 / 1 0 5 0 0 M . J . N A R A S I M H A 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 5 3 9 1 0 6 / 1 7 / 1 0 5 0 0 M A R I C E L L A R A M I R E Z 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 1 5 0 . 0 0 11 1 1 1 1 1 5 3 9 2 0 6 / 1 7 / 1 0 6 6 5 M A R K T H O M A S & C O M P A N Y 4 1 1 9 1 2 1 - 0 0 3 P R O F S V C - A D A P R O J E C T 0 . 0 0 2 , 6 3 2 . 0 0 43 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 2 : 4 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 3 4 8 ’ a n d ’ 1 1 5 4 2 9 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 3 9 3 0 6 / 1 7 / 1 0 5 0 0 M A R Y E V A N S 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 3 9 4 0 6 / 1 7 / 1 0 5 0 0 M I K E Z I E G E L 1 1 1 6 1 0 1 C A N C E L L A T I O N 4 1 2 3 1 - 1 0 . 0 0 1 3 4 . 0 0 11 1 1 1 1 1 5 3 9 5 0 6 / 1 7 / 1 0 5 0 0 M I N A L K A M B O J 1 1 1 6 1 0 1 C A N C E L L A T I O N 4 3 8 0 9 - 1 0 . 0 0 7 4 . 0 0 11 1 1 1 1 1 5 3 9 6 0 6 / 1 7 / 1 0 4 0 M O N T E Z S U P P L Y C O . R E N E M 6 2 3 5 2 0 2 F U S E S / L I G H T S - A U T O S 0 . 0 0 6 3 . 9 5 11 1 1 1 1 1 5 3 9 7 0 6 / 1 7 / 1 0 7 9 M U N I S E R V I C E S L L C 1 1 1 8 1 0 1 B U L L I C E N S E S V C 5 / 1 0 0 . 0 0 4 , 7 6 9 . 1 6 11 1 1 1 1 1 5 3 9 8 0 6 / 1 7 / 1 0 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 5 / 2 3 - 0 5 / 3 1 0 . 0 0 1 9 0 . 0 0 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 2 O F F I C E S U P P L I E S 0 . 0 0 5 1 . 6 0 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 8 2 . 9 9 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 8 . 7 8 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 5 4 . 4 8 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 5 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 0 0 . 6 5 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 . 5 7 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 1 4 . 6 3 11 1 1 1 1 1 5 3 9 9 0 6 / 1 7 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 2 O F F I C E S U P P L I E S 0 . 0 0 1 2 . 1 4 TO T A L C H E C K 0 . 0 0 5 3 0 . 8 4 11 1 1 1 1 1 5 4 0 0 0 6 / 1 7 / 1 0 6 0 O N T R A C 1 1 1 3 1 0 1 C O U R I E R - M A X I M U S 5 / 1 1 0 . 0 0 5 . 0 0 11 1 1 1 1 1 5 4 0 1 0 6 / 1 7 / 1 0 5 4 0 O R C H A R D S U P P L Y 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 2 5 . 4 9 11 1 1 1 1 1 5 4 0 2 0 6 / 1 7 / 1 0 1 8 0 P A C I F I C P R O D U C T S & S E R V I 4 1 1 9 1 2 1 - 0 0 1 T U B I N G / A N C H O R S - T S P 0 . 0 0 2 , 0 7 4 . 0 2 11 1 1 1 1 1 5 4 0 3 0 6 / 1 7 / 1 0 5 0 0 P A R V E E N S H I R A Z 1 1 1 6 1 0 1 C A N C E L L A T I O N 4 1 7 0 3 - 1 0 . 0 0 4 9 . 0 0 11 1 1 1 1 1 5 4 0 4 0 6 / 1 7 / 1 0 5 0 0 P R A T I M A K E J R I W A L 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 5 4 0 5 0 6 / 1 7 / 1 0 5 5 4 P R E M I E R E G L O B A L S E R V I C E S 1 1 1 2 1 0 1 C O N F E R E N C E S V C 0 5 / 1 0 0 . 0 0 2 1 . 2 6 11 1 1 1 1 1 5 4 0 5 0 6 / 1 7 / 1 0 5 5 4 P R E M I E R E G L O B A L S E R V I C E S 1 1 1 2 1 0 1 C O N F E R E N C E S V C 0 5 / 2 7 0 . 0 0 2 8 . 4 9 11 1 1 1 1 1 5 4 0 5 0 6 / 1 7 / 1 0 5 5 4 P R E M I E R E G L O B A L S E R V I C E S 1 1 1 2 1 0 1 C O N F E R E N C E S V C 0 6 / 0 1 0 . 0 0 1 5 . 2 5 TO T A L C H E C K 0 . 0 0 6 5 . 0 0 11 1 1 1 1 1 5 4 0 6 0 6 / 1 7 / 1 0 5 0 0 R A C H E L O R E G L I A 1 1 1 6 1 0 1 C A N C E L L A T I O N 4 1 2 3 1 - 1 0 . 0 0 1 3 4 . 0 0 11 1 1 1 1 1 5 4 0 7 0 6 / 1 7 / 1 0 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 A S P H A L T 0 . 0 0 1 1 3 . 7 2 11 1 1 1 1 1 5 4 0 7 0 6 / 1 7 / 1 0 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 A S P H A L T 0 . 0 0 9 5 . 0 5 TO T A L C H E C K 0 . 0 0 2 0 8 . 7 7 11 1 1 1 1 1 5 4 0 8 0 6 / 1 7 / 1 0 5 5 1 R O M A N O C O N S T R U C T I O N , I N C 2 7 5 5 3 0 2 B L E A C H E R S - Q U I T O P K 0 . 0 0 1 , 4 7 5 . 0 0 11 1 1 1 1 1 5 4 0 9 0 6 / 1 7 / 1 0 9 8 S A R A T O G A C H A M B E R O F C O M M 1 1 1 2 1 0 1 C H A M B E R M T G 0 6 / 1 7 0 . 0 0 1 2 0 . 0 0 11 1 1 1 1 1 5 4 1 0 0 6 / 1 7 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 3 8 0 . 8 0 11 1 1 1 1 1 5 4 1 0 0 6 / 1 7 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 3 8 . 0 0 11 1 1 1 1 1 5 4 1 0 0 6 / 1 7 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 4 2 8 . 4 0 TO T A L C H E C K 0 . 0 0 1 , 0 4 7 . 2 0 44 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 5 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 2 : 4 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 3 4 8 ’ a n d ’ 1 1 5 4 2 9 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 4 1 1 0 6 / 1 7 / 1 0 5 0 5 S C F I R E D E P A R T M E N T 1 1 1 6 1 0 1 I N S T R U C T O R - A E D 0 . 0 0 1 2 9 . 0 0 11 1 1 1 1 1 5 4 1 2 0 6 / 1 7 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 9 9 0 . 0 0 1 , 1 6 0 . 1 6 11 1 1 1 1 1 5 4 1 2 0 6 / 1 7 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 0 5 0 . 0 0 9 9 0 . 6 6 11 1 1 1 1 1 5 4 1 2 0 6 / 1 7 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 2 2 0 . 0 0 6 6 . 0 8 TO T A L C H E C K 0 . 0 0 2 , 2 1 6 . 9 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C D D 0 . 0 0 7 6 . 8 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - L I T I G A T I O N 0 . 0 0 6 9 1 . 2 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - O F F I C E / M T G S 0 . 0 0 3 , 1 1 0 . 4 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - P U B L I C W K S 0 . 0 0 9 6 . 0 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - R E C R E A T I O N 0 . 0 0 5 9 5 . 2 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C T Y C L R K 0 . 0 0 1 , 3 2 4 . 8 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C I R C E L E M N T 0 . 0 0 7 6 8 . 0 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C T Y M G R 0 . 0 0 4 6 0 . 8 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - H O U S N G E L M T 0 . 0 0 2 6 8 . 8 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - L G L R S R C H 0 . 0 0 2 . 4 2 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - S U R F A C E O R D 0 . 0 0 8 2 5 . 6 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - F E D E X S H I P 0 . 0 0 8 . 8 3 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - M A S S A G E O R D 0 . 0 0 9 9 8 . 4 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - L G L R E S E A R C H 0 . 0 0 1 0 7 . 1 6 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - C T Y C L R K 0 . 0 0 3 0 3 . 8 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - C I R C E L M N T 0 . 0 0 1 , 4 6 5 . 2 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - H O U S N G E L M N T 0 . 0 0 8 8 . 2 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 4 3 2 9 2 7 4 - 0 0 1 C E Q A D E A N Z A T R A I L 0 . 0 0 4 , 7 8 6 . 3 9 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 4 3 1 9 1 5 2 - 0 0 2 Q U I T O R D B R I D G E 0 . 0 0 1 3 0 . 7 0 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 Q U A R R Y A C Q U I S I T I O N 0 . 0 0 1 3 5 . 5 3 11 1 1 1 1 1 5 4 1 3 0 6 / 1 7 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 D U T T A - L I T I G A T I O N 0 . 0 0 9 9 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 7 , 2 3 4 . 2 3 11 1 1 1 1 1 5 4 1 4 0 6 / 1 7 / 1 0 1 6 0 S I E R R A P A C I F I C T U R F S U P P 1 1 1 5 3 0 1 S U P P L I E S - L A N D S C A P E 0 . 0 0 2 1 6 . 1 1 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 8 3 0 2 C I T Y G A R A G E S A L E A D S 0 . 0 0 4 , 8 5 0 . 0 0 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 N O T I C E - R E F # 3 4 7 9 6 9 3 0 . 0 0 1 3 1 . 1 3 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 N O T I C E - R E F # 3 4 8 1 0 9 5 0 . 0 0 4 6 . 5 0 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 N O T I C E - R E F # 3 4 9 7 3 8 3 0 . 0 0 5 9 . 5 2 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 N O T I C E - R E F # 3 4 9 7 3 8 8 0 . 0 0 8 2 . 7 7 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 1 N O T I C E - R E F # 3 4 9 3 0 7 8 0 . 0 0 1 2 9 . 2 7 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 1 N O T I C E - R E F # 3 5 0 6 7 9 7 0 . 0 0 9 1 . 1 4 11 1 1 1 1 1 5 4 1 5 0 6 / 1 7 / 1 0 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 2 N O T I C E - R E F # 3 5 0 6 8 1 5 0 . 0 0 3 1 2 . 4 8 TO T A L C H E C K 0 . 0 0 5 , 7 0 2 . 8 1 11 1 1 1 1 1 5 4 1 6 0 6 / 1 7 / 1 0 2 3 6 S O L E C T R I C E L E C T R I C C O N T R 2 3 1 5 3 0 2 L I G H T R E P A I R - B B W A Y 0 . 0 0 1 0 7 . 9 5 11 1 1 1 1 1 5 4 1 7 0 6 / 1 7 / 1 0 2 5 3 S T E V E B E N Z I N G A R C H I T E C T 4 1 3 9 3 6 3 - 0 0 2 P R O F S V C - 0 5 / 1 0 0 . 0 0 7 6 0 . 0 0 11 1 1 1 1 1 5 4 1 8 0 6 / 1 7 / 1 0 8 7 9 T & T T O O L S , I N C 1 1 1 5 2 0 1 M A N H O L E H O O K - S T R E E T 0 . 0 0 1 7 8 . 0 0 11 1 1 1 1 1 5 4 1 9 0 6 / 1 7 / 1 0 3 6 4 T O W N O F L O S G A T O S 6 2 3 5 2 0 2 C N G G A S 1 0 / 0 1 - 1 2 / 3 1 0 . 0 0 2 9 9 . 6 3 11 1 1 1 1 1 5 4 1 9 0 6 / 1 7 / 1 0 3 6 4 T O W N O F L O S G A T O S 6 2 3 5 2 0 2 C N G G A S 0 1 / 0 1 - 0 3 / 3 1 0 . 0 0 2 9 2 . 5 0 TO T A L C H E C K 0 . 0 0 5 9 2 . 1 3 45 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 6 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 2 : 4 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 3 4 8 ’ a n d ’ 1 1 5 4 2 9 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 4 2 0 0 6 / 1 7 / 1 0 5 0 0 T R A C Y B I R D S A L L 1 1 1 6 1 0 1 C A N C E L L A T I O N 4 3 8 0 7 - 1 0 . 0 0 7 4 . 0 0 11 1 1 1 1 1 5 4 2 1 0 6 / 1 7 / 1 0 3 7 7 U N I T E D S I T E S E R V I C E S O F 1 1 1 5 3 0 1 F E N C E R N T L - K M P 0 . 0 0 7 4 . 3 3 11 1 1 1 1 1 5 4 2 2 0 6 / 1 7 / 1 0 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 M T H L Y S W E E P S V C 0 5 / 1 0 0 . 0 0 7 4 2 . 9 2 11 1 1 1 1 1 5 4 2 2 0 6 / 1 7 / 1 0 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 M T H L Y S W E E P S V C 0 5 / 1 0 0 . 0 0 7 , 4 8 9 . 0 0 TO T A L C H E C K 0 . 0 0 8 , 2 3 1 . 9 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 W V M & M M T G 0 4 / 1 0 0 . 0 0 1 8 8 . 7 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 7 3 6 . 5 7 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 4 . 3 5 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 M E E T I N G 0 5 / 0 5 0 . 0 0 8 . 4 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 M E E T I N G 0 5 / 1 6 0 . 0 0 6 . 9 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 M E E T I N G 0 5 / 1 7 0 . 0 0 5 5 . 4 5 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 P U B L I C N O T I C E 5 / 2 5 0 . 0 0 4 0 9 . 5 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 P A R K R E N T A L - C A M P 0 . 0 0 9 5 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 M T H L Y S V C 0 5 / 1 0 0 . 0 0 6 0 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S U P P L I E S - T E E N C O N C E R T 0 . 0 0 1 0 . 3 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 M E E T I N G 0 4 / 2 7 0 . 0 0 7 1 . 9 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 A C E C - C A C E Q A B O O K S 0 . 0 0 1 1 4 . 9 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 1 0 1 F E D E X - R F P P A C K E T 0 . 0 0 3 7 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 1 0 1 E S R I L I C E N S E R E N E W A L 0 . 0 0 7 4 6 . 2 5 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 3 1 0 1 C A L C P A D U E S - F U R E Y 0 . 0 0 3 2 5 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 5 3 . 5 9 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 4 8 . 6 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 3 . 0 1 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 2 3 2 0 1 S O F T W A R E - I T 0 . 0 0 1 5 3 . 5 3 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 1 0 1 M T H L Y B / U - 0 5 / 1 0 0 . 0 0 8 1 . 9 5 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 E X C U R S I O N 4 / 2 2 0 . 0 0 1 4 . 5 1 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 E X C U R S I O N T I X 4 / 2 2 0 . 0 0 6 6 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S U M M E R C A M P S U P P L I E S 0 . 0 0 1 5 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 A D D ’ L T I X 4 / 2 2 0 . 0 0 2 0 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S U P P L I E S - E X C U R S I O N S 0 . 0 0 1 6 . 7 6 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 E X C U R S I O N S V C 5 / 1 2 0 . 0 0 5 1 2 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 L G S / C A M P B E L L M T G 5 / 1 8 0 . 0 0 1 0 9 . 2 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 2 0 1 L G S / C A M P B E L L M T G 5 / 1 8 0 . 0 0 2 4 . 9 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A 5 / 0 3 0 . 0 0 5 2 . 9 3 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 T R A V E L - I M S A 5 / 0 3 0 . 0 0 4 3 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A 5 / 0 4 0 . 0 0 2 0 . 6 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A 5 / 0 4 0 . 0 0 5 2 . 6 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 T R A V E L - I M S A 5 / 0 4 0 . 0 0 3 0 . 5 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A 5 / 0 5 0 . 0 0 2 0 . 0 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 T R A V E L - I M S A 5 / 0 5 0 . 0 0 4 2 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A 5 / 0 5 0 . 0 0 4 1 . 5 6 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A 5 / 0 5 0 . 0 0 2 2 . 7 6 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 T R A V E L - I M S A 5 / 0 6 0 . 0 0 2 1 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A 5 / 0 6 0 . 0 0 1 6 . 4 9 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 L O D G I N G - I M S A 5 / 3 - 5 / 6 0 . 0 0 3 1 5 . 3 3 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 L O D G I N G - I M S A 5 / 3 - 5 / 6 0 . 0 0 2 8 1 . 7 6 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 I M S A - 5 / 0 4 0 . 0 0 7 0 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 H R M T G 0 5 / 0 4 0 . 0 0 6 2 . 2 1 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 H R M T G 0 5 / 0 5 0 . 0 0 2 5 . 0 2 46 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 7 DA T E : 0 6 / 2 3 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 2 : 4 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 3 4 8 ’ a n d ’ 1 1 5 4 2 9 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 H R M T G 0 5 / 1 1 0 . 0 0 2 4 . 8 5 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 F L O W E R S - B E R E A V E M E N T 0 . 0 0 4 6 . 0 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 O F F I C E S U P P L I E S 0 . 0 0 1 5 . 8 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 1 8 4 0 1 A D O B E A C R O B A T 0 . 0 0 1 9 0 . 0 4 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 3 0 2 A R B O R D A Y C E L B R A T I O N 0 . 0 0 2 1 . 0 3 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 S Y M A N T E C S O F T W A R E 0 . 0 0 2 9 . 9 9 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 0 4 / 2 1 0 . 0 0 2 3 5 . 8 7 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 0 4 / 2 2 0 . 0 0 1 7 . 5 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 0 5 / 0 3 0 . 0 0 2 2 4 . 9 2 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N T I L M T G 0 5 / 0 3 0 . 0 0 4 . 1 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 0 5 / 1 9 0 . 0 0 1 0 . 3 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 0 5 / 1 9 0 . 0 0 1 8 9 . 5 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 A G E N D A M T G 0 5 / 2 0 0 . 0 0 1 7 . 5 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 3 L A W / A R R E S T C L A S S 6 / 2 1 0 . 0 0 7 9 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 2 4 9 . 3 6 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 C R E D I T - I S A D U E S 0 . 0 0 - 5 0 . 0 0 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 3 0 . 5 7 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 2 . 3 8 11 1 1 1 1 1 5 4 2 4 0 6 / 1 7 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 O F F I C E S U P P L I E S 0 . 0 0 8 . 7 5 TO T A L C H E C K 0 . 0 0 6 , 5 0 5 . 1 9 11 1 1 1 1 1 5 4 2 5 0 6 / 1 7 / 1 0 3 9 8 V E R M O N T S Y S T E M S , I N C 1 1 1 6 1 0 1 R E C T R A K S U P P O R T F E E 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 5 4 2 6 0 6 / 1 7 / 1 0 5 4 4 W H E E L W O R K S 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 2 0 . 0 0 1 4 2 . 6 5 11 1 1 1 1 1 5 4 2 7 0 6 / 1 7 / 1 0 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 L G L 0 5 / 1 0 - A N X 0 9 - 0 0 0 2 0 . 0 0 5 2 7 . 1 0 11 1 1 1 1 1 5 4 2 8 0 6 / 1 7 / 1 0 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 3 2 3 2 0 2 W I R E L E S S A C C E S S 0 . 0 0 2 , 7 2 3 . 8 5 11 1 1 1 1 1 5 4 2 9 0 6 / 1 7 / 1 0 4 4 6 Z A P M A N U F A C T U R I N G , I N C 4 1 1 9 1 1 1 - 0 0 2 R E S T R I P I N G S U P P L I E S 0 . 0 0 3 7 3 . 1 8 TO T A L C A S H A C C O U N T 0 . 0 0 1 2 9 , 0 8 2 . 8 7 TO T A L F U N D 0 . 0 0 1 2 9 , 0 8 2 . 8 7 TO T A L R E P O R T 0 . 0 0 1 2 9 , 0 8 2 . 8 7 47 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 6 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 9 : 0 0 : 1 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 2 4 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 4 3 0 0 6 / 2 4 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 S U P E R T R U N K 0 . 0 0 5 5 2 . 1 7 11 1 1 1 1 1 5 4 3 0 0 6 / 2 4 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 E L Q U I T O I R R I G A T I O N 0 . 0 0 1 5 . 7 8 TO T A L C H E C K 0 . 0 0 5 6 7 . 9 5 11 1 1 1 1 1 5 4 3 1 0 6 / 2 4 / 1 0 3 5 A C C E N T G R A P H I C S 1 1 1 1 1 0 1 N A M E T A G E - C A P P E L L O 0 . 0 0 4 4 . 2 5 11 1 1 1 1 1 5 4 3 1 0 6 / 2 4 / 1 0 3 5 A C C E N T G R A P H I C S 1 1 1 1 1 0 1 D E S K P L A T E - C A P P E L L O 0 . 0 0 3 3 . 3 4 TO T A L C H E C K 0 . 0 0 7 7 . 5 9 11 1 1 1 1 1 5 4 3 2 0 6 / 2 4 / 1 0 5 0 0 A N U P A M A D O N T H I 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 1 5 4 . 0 0 11 1 1 1 1 1 5 4 3 3 0 6 / 2 4 / 1 0 2 5 4 A W A R D C O M P A N Y O F A M E R I C A 1 1 1 1 1 0 1 A W A R D P L A Q U E S 0 . 0 0 2 3 4 . 9 0 11 1 1 1 1 1 5 4 3 4 0 6 / 2 4 / 1 0 8 8 1 B A L A N C E H Y D R O L O G I C S , I N C 1 1 1 P R O F S V C # E N V 0 8 - 0 0 0 1 0 . 0 0 1 , 5 4 0 . 0 0 11 1 1 1 1 1 5 4 3 5 0 6 / 2 4 / 1 0 6 4 1 B K F E N G I N E E R S 4 1 1 9 1 2 2 - 0 0 1 H W Y 9 P H I I 3 / 2 2 - 4 / 1 8 0 . 0 0 1 , 2 7 6 . 8 3 11 1 1 1 1 1 5 4 3 5 0 6 / 2 4 / 1 0 6 4 1 B K F E N G I N E E R S 4 3 1 9 1 2 2 - 0 0 1 H W Y 9 P H I I 3 / 2 2 - 4 / 1 8 0 . 0 0 9 , 8 5 5 . 1 0 TO T A L C H E C K 0 . 0 0 1 1 , 1 3 1 . 9 3 11 1 1 1 1 1 5 4 3 6 0 6 / 2 4 / 1 0 1 3 B R Y A N T , C H R I S T O P H E R 1 1 1 6 1 0 1 I N S T R U C T O R - G U I T A R 0 . 0 0 2 5 7 . 6 0 11 1 1 1 1 1 5 4 3 6 0 6 / 2 4 / 1 0 1 3 B R Y A N T , C H R I S T O P H E R 1 1 1 6 1 0 1 I N S T R U C T O R - G U I T A R 0 . 0 0 5 1 5 . 2 0 TO T A L C H E C K 0 . 0 0 7 7 2 . 8 0 11 1 1 1 1 1 5 4 3 7 0 6 / 2 4 / 1 0 8 2 5 C A N D A C E T R O Y 1 1 1 6 1 0 1 I N S T R U C T O R - P A I N T I N G 0 . 0 0 2 6 3 . 2 5 11 1 1 1 1 1 5 4 3 8 0 6 / 2 4 / 1 0 2 1 4 C I T Y O F S A R A T O G A - P E T T Y C 1 1 1 1 1 0 1 C O U N C I L M T G 0 5 / 2 4 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 5 4 3 8 0 6 / 2 4 / 1 0 2 1 4 C I T Y O F S A R A T O G A - P E T T Y C 1 1 1 2 1 0 1 C T Y M G R ’ S M T G 0 9 / 0 1 0 . 0 0 2 0 . 0 0 11 1 1 1 1 1 5 4 3 8 0 6 / 2 4 / 1 0 2 1 4 C I T Y O F S A R A T O G A - P E T T Y C 1 1 1 2 1 0 1 A S S T C T Y M G R M T G 1 2 / 2 0 . 0 0 2 2 . 0 0 11 1 1 1 1 1 5 4 3 8 0 6 / 2 4 / 1 0 2 1 4 C I T Y O F S A R A T O G A - P E T T Y C 1 1 1 1 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 . 1 7 11 1 1 1 1 1 5 4 3 8 0 6 / 2 4 / 1 0 2 1 4 C I T Y O F S A R A T O G A - P E T T Y C 1 1 1 1 1 0 1 C O U N C I L M T G 0 2 / 0 2 0 . 0 0 3 . 6 9 11 1 1 1 1 1 5 4 3 8 0 6 / 2 4 / 1 0 2 1 4 C I T Y O F S A R A T O G A - P E T T Y C 1 1 1 1 1 0 1 C O U N C I L M T G 0 5 / 2 4 0 . 0 0 5 . 0 0 TO T A L C H E C K 0 . 0 0 9 2 . 8 6 11 1 1 1 1 1 5 4 3 9 0 6 / 2 4 / 1 0 5 6 4 D E L A G E L A N D E N P U B L I C F I 6 2 1 3 1 0 2 M T H L Y S V C 0 6 / 2 1 - 0 6 / 3 0 0 . 0 0 4 3 8 . 5 2 11 1 1 1 1 1 5 4 4 0 0 6 / 2 4 / 1 0 5 0 0 D E A N D U F F Y 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 4 . 0 0 11 1 1 1 1 1 5 4 4 1 0 6 / 2 4 / 1 0 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 1 , 5 1 3 . 2 0 11 1 1 1 1 1 5 4 4 1 0 6 / 2 4 / 1 0 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 1 5 9 . 1 2 TO T A L C H E C K 0 . 0 0 1 , 6 7 2 . 3 2 11 1 1 1 1 1 5 4 4 2 0 6 / 2 4 / 1 0 5 0 0 D E N I S E C H E W 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 1 2 9 . 0 0 11 1 1 1 1 1 5 4 4 3 0 6 / 2 4 / 1 0 5 0 0 D E V I P R A S A D N A T E S A N 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 4 . 0 0 11 1 1 1 1 1 5 4 4 4 0 6 / 2 4 / 1 0 5 0 0 D O N N A B I A N C H I N I 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 1 8 9 . 0 0 11 1 1 1 1 1 5 4 4 5 0 6 / 2 4 / 1 0 3 4 1 D U - A L L S A F E T Y 1 1 1 5 2 0 1 W O R K Z O N E S A F E T Y 6 / 2 0 . 0 0 1 , 7 5 0 . 0 0 11 1 1 1 1 1 5 4 4 6 0 6 / 2 4 / 1 0 5 0 0 E L A I N E R O T H 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 1 7 0 . 0 0 11 1 1 1 1 1 5 4 4 7 0 6 / 2 4 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 1 , 2 8 2 . 5 0 11 1 1 1 1 1 5 4 4 7 0 6 / 2 4 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 5 4 0 . 0 0 48 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 6 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 9 : 0 0 : 1 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 2 4 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 4 4 7 0 6 / 2 4 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 1 6 . 0 0 TO T A L C H E C K 0 . 0 0 2 , 0 3 8 . 5 0 11 1 1 1 1 1 5 4 4 8 0 6 / 2 4 / 1 0 1 2 3 K E L E X S E C U R I T Y 6 2 4 6 2 0 2 R E P A I R - M U S E U M A L A R M 0 . 0 0 3 2 0 . 0 0 11 1 1 1 1 1 5 4 4 9 0 6 / 2 4 / 1 0 5 0 0 K E L L Y B U R I C H 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 1 0 . 0 0 11 1 1 1 1 1 5 4 5 0 0 6 / 2 4 / 1 0 1 5 7 K R A U S E C H I R O P R A C T I C , I N C 1 1 1 4 1 0 3 M A S S A G E T E S T F E E 5 / 2 8 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 5 4 5 1 0 6 / 2 4 / 1 0 6 7 3 L O E V E R I C H , A L E X I S 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 3 2 . 0 0 11 1 1 1 1 1 5 4 5 1 0 6 / 2 4 / 1 0 6 7 3 L O E V E R I C H , A L E X I S 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 6 4 . 0 0 11 1 1 1 1 1 5 4 5 1 0 6 / 2 4 / 1 0 6 7 3 L O E V E R I C H , A L E X I S 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 1 1 9 . 0 0 TO T A L C H E C K 0 . 0 0 2 1 5 . 0 0 11 1 1 1 1 1 5 4 5 2 0 6 / 2 4 / 1 0 5 0 0 L U C I L L E D A V I D 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 4 . 0 0 11 1 1 1 1 1 5 4 5 3 0 6 / 2 4 / 1 0 5 0 0 M A R I E B A R R Y 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 4 5 4 0 6 / 2 4 / 1 0 5 0 0 M A T T A N D L O R A M U R P H Y 1 1 1 P R O J E C T D E P R E F U N D 0 . 0 0 2 , 5 0 0 . 0 0 11 1 1 1 1 1 5 4 5 5 0 6 / 2 4 / 1 0 5 0 0 M I N C H E N L I N 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 3 9 . 0 0 11 1 1 1 1 1 5 4 5 6 0 6 / 2 4 / 1 0 2 3 M I T Y - L I T E , I N C . 4 1 3 9 3 5 1 - 0 0 4 T A B L E / C H A I R S - S R C T R 0 . 0 0 1 , 6 7 0 . 2 5 11 1 1 1 1 1 5 4 5 7 0 6 / 2 4 / 1 0 8 8 2 M O T I V A T I O N P L U S 1 1 1 6 1 0 1 S U M M E R C A M P S H I R T S 0 . 0 0 1 , 8 3 9 . 9 0 11 1 1 1 1 1 5 4 5 8 0 6 / 2 4 / 1 0 7 1 M U N I Q U I P D I T C H W I T H E Q U I 6 2 3 5 2 0 2 P A R T S - E Q U I P # 9 7 0 . 0 0 1 , 3 7 6 . 9 7 11 1 1 1 1 1 5 4 5 9 0 6 / 2 4 / 1 0 8 9 M Y F I R S T A R T C L A S S 1 1 1 6 1 0 1 I N S T R U C T O R - A R T 0 . 0 0 3 3 8 . 2 5 11 1 1 1 1 1 5 4 5 9 0 6 / 2 4 / 1 0 8 9 M Y F I R S T A R T C L A S S 1 1 1 6 1 0 1 I N S T R U C T O R - A R T 0 . 0 0 4 7 9 . 6 0 TO T A L C H E C K 0 . 0 0 8 1 7 . 8 5 11 1 1 1 1 1 5 4 6 0 0 6 / 2 4 / 1 0 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 1 1 0 1 B U S C A R D S - P A G E 0 . 0 0 4 7 . 9 6 11 1 1 1 1 1 5 4 6 0 0 6 / 2 4 / 1 0 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 1 1 0 1 B U S C A R D S - C A P P E L L O 0 . 0 0 4 7 . 9 6 TO T A L C H E C K 0 . 0 0 9 5 . 9 2 11 1 1 1 1 1 5 4 6 1 0 6 / 2 4 / 1 0 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 1 3 - 0 6 / 1 9 0 . 0 0 4 7 5 . 0 0 11 1 1 1 1 1 5 4 6 1 0 6 / 2 4 / 1 0 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 0 6 - 0 6 / 1 2 0 . 0 0 4 7 5 . 0 0 11 1 1 1 1 1 5 4 6 1 0 6 / 2 4 / 1 0 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 0 1 - 0 6 / 0 5 0 . 0 0 3 8 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 3 3 0 . 0 0 11 1 1 1 1 1 5 4 6 2 0 6 / 2 4 / 1 0 1 O F F O F S H E R I F F - F I S C A L S V 1 1 1 2 3 0 1 F I N G E R P R I N T F E E 0 5 / 1 0 0 . 0 0 2 0 . 0 0 11 1 1 1 1 1 5 4 6 2 0 6 / 2 4 / 1 0 1 O F F O F S H E R I F F - F I S C A L S V 1 1 1 7 1 0 1 L A W E N F O R C E M E N T 0 6 / 1 0 0 . 0 0 3 4 4 , 5 7 3 . 6 7 TO T A L C H E C K 0 . 0 0 3 4 4 , 5 9 3 . 6 7 11 1 1 1 1 1 5 4 6 3 0 6 / 2 4 / 1 0 5 0 0 O R I E T T A B R A U N 1 1 1 F A C I L I T Y R N T L R E F U N D 0 . 0 0 6 0 . 0 0 11 1 1 1 1 1 5 4 6 4 0 6 / 2 4 / 1 0 5 0 0 P A M E L A O H A R A 1 1 1 6 1 0 1 C L A S S C A N C E L L E D 0 . 0 0 3 9 . 0 0 11 1 1 1 1 1 5 4 6 5 0 6 / 2 4 / 1 0 2 1 4 P E T T Y C A S H - F I N A N C E 4 1 1 9 1 1 1 - 0 0 1 P R O S P E C T R D R E P A V E 0 . 0 0 7 . 0 0 11 1 1 1 1 1 5 4 6 6 0 6 / 2 4 / 1 0 2 9 6 P L A N E T G R A N I T E 1 1 1 6 1 0 1 I N S T R U C T O R - C L I M B I N G 0 . 0 0 4 2 8 . 8 0 49 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 6 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 9 : 0 0 : 1 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 2 4 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 4 6 6 0 6 / 2 4 / 1 0 2 9 6 P L A N E T G R A N I T E 1 1 1 6 1 0 1 I N S T R U C T O R - C L I M B I N G 0 . 0 0 1 0 7 . 2 0 TO T A L C H E C K 0 . 0 0 5 3 6 . 0 0 11 1 1 1 1 1 5 4 6 7 0 6 / 2 4 / 1 0 3 1 2 P L A Y - W E L L T E K N O L O G I E S 1 1 1 6 1 0 1 I N S T R U C T O R - L E G O 0 . 0 0 2 , 1 4 9 . 2 0 11 1 1 1 1 1 5 4 6 7 0 6 / 2 4 / 1 0 3 1 2 P L A Y - W E L L T E K N O L O G I E S 1 1 1 6 1 0 1 I N S T R U C T O R - L E G O 0 . 0 0 2 , 8 6 5 . 6 0 TO T A L C H E C K 0 . 0 0 5 , 0 1 4 . 8 0 11 1 1 1 1 1 5 4 6 8 0 6 / 2 4 / 1 0 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 A S P H A L T 0 . 0 0 2 1 2 . 6 1 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 7 1 4 . 9 8 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 5 5 3 0 2 F R E D E R I C K S B U R G 0 . 0 0 3 3 . 6 4 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 6 5 3 0 2 G R E E N B R I A R 0 . 0 0 1 5 7 . 8 2 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 . 0 0 2 5 2 . 8 7 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 5 5 3 0 2 T R I C I A W O O D S 0 . 0 0 4 5 . 1 5 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 1 5 3 0 2 A R R O Y O D E S A R A T O G A 0 . 0 0 5 5 . 8 0 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 8 5 3 0 2 L E U T A R C T 0 . 0 0 5 5 . 8 0 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 2 5 3 0 2 B O N N E T W A Y 0 . 0 0 1 4 5 . 2 4 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 2 5 3 0 2 P R I D E S C R O S S I N G 0 . 0 0 1 6 7 . 0 4 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 2 5 3 0 2 B E L L G R O V E 0 . 0 0 1 , 0 0 7 . 3 2 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 4 5 3 0 2 C U N N I N G H A M / G L A S G O W 0 . 0 0 1 5 5 . 5 3 11 1 1 1 1 1 5 4 6 9 0 6 / 2 4 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 3 5 3 0 2 G A T E W A Y 0 . 0 0 5 1 7 . 0 0 TO T A L C H E C K 0 . 0 0 3 , 3 0 8 . 1 9 11 1 1 1 1 1 5 4 7 0 0 6 / 2 4 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 , 4 0 0 . 0 0 11 1 1 1 1 1 5 4 7 0 0 6 / 2 4 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 1 0 . 0 0 11 1 1 1 1 1 5 4 7 0 0 6 / 2 4 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 5 2 . 5 0 TO T A L C H E C K 0 . 0 0 1 , 6 6 2 . 5 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C O M D E V 0 . 0 0 2 1 1 . 2 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C O D E E N F 0 . 0 0 2 3 0 . 4 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - L I T I G A T I O N 0 . 0 0 5 9 5 . 2 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 N O N D E P T - R E S E A R C H 0 . 0 0 4 1 . 5 7 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 O F F I C E / C O U N C I L M T G S 0 . 0 0 2 , 6 8 8 . 0 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - P U B L I C W K S 0 . 0 0 3 , 4 3 6 . 8 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - R E C R E A T I O N 0 . 0 0 6 7 2 . 0 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C T Y C L R K 0 . 0 0 2 , 1 8 8 . 8 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C I R C E L E M N T 0 . 0 0 5 5 6 . 8 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 P A R L E Y - Y E L A V I C H 0 . 0 0 7 6 . 8 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C T Y M G R 0 . 0 0 1 , 5 5 5 . 2 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - H S N G E L M N T 0 . 0 0 7 6 . 8 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 M A R I J U A N A O R D I N A N C E 0 . 0 0 3 8 . 4 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 N O N D E P T - R E S E A R C H 0 . 0 0 3 0 6 . 0 5 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - R E C R E A T I O N 0 . 0 0 4 3 1 . 2 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - C T Y C L R K 0 . 0 0 2 7 4 . 9 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - C I R C E L M N T 0 . 0 0 1 , 0 8 9 . 0 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 D U T T A L I T I G A T I O N 0 . 0 0 6 9 7 . 5 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 4 3 2 9 2 7 4 - 0 0 1 C E Q A - D E A N Z A T R A I L 0 . 0 0 4 , 5 7 1 . 1 5 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 P R O P E R T Y - Q U A R R Y 0 . 0 0 1 , 0 6 1 . 0 0 11 1 1 1 1 1 5 4 7 1 0 6 / 2 4 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 C T Y A T T N - A N X 0 9 - 0 0 0 2 0 . 0 0 1 , 4 4 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 2 , 2 3 8 . 7 7 11 1 1 1 1 1 5 4 7 2 0 6 / 2 4 / 1 0 2 2 2 S K Y H A W K S S P O R T S A C A D E M Y 1 1 1 6 1 0 1 I N S T R U C T O R - C A M P 0 . 0 0 4 , 4 4 4 . 7 0 50 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 6 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 9 : 0 0 : 1 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c k _ d a t e = ’ 2 0 1 0 0 6 2 4 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 2 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 4 7 3 0 6 / 2 4 / 1 0 5 0 0 S U E T O Y O S H I M A 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 5 4 7 4 0 6 / 2 4 / 1 0 5 0 0 S U S A N K O 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 2 2 9 . 0 0 11 1 1 1 1 1 5 4 7 5 0 6 / 2 4 / 1 0 5 0 0 S U Z A N N E C H R I S T E N S E N 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 4 . 0 0 11 1 1 1 1 1 5 4 7 6 0 6 / 2 4 / 1 0 6 8 8 T H E C O N S U L T I N G T E A M , L L C 1 1 1 2 3 0 1 C O A C H I N G 0 6 / 0 1 / 1 0 0 . 0 0 9 0 0 . 0 0 11 1 1 1 1 1 5 4 7 7 0 6 / 2 4 / 1 0 3 3 6 T L C A D M I N I S T R A T O R S 1 1 1 2 3 0 1 M T H L Y 1 2 5 F E E - 0 6 / 1 0 0 . 0 0 1 7 5 . 0 0 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 1 0 1 C T Y M G R O F F I C E 0 . 0 0 0 . 7 1 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 2 0 1 C T Y C L R K O F F I C E 0 . 0 0 6 0 . 5 8 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 3 0 1 H R D E P T 0 . 0 0 7 7 . 3 0 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 1 0 1 A D M I N S V C - F I N A N C E 0 . 0 0 6 4 . 8 0 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 6 2 2 3 2 0 1 A D M I N S V C - I T 0 . 0 0 6 5 . 8 0 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 2 0 1 B U I L D I N G / I N S P E C T I O N 0 . 0 0 8 2 . 6 9 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 3 C O D E C O M P L I A N C E 0 . 0 0 3 6 . 3 2 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 2 0 1 P U B L I C W O R K S - S T R E E T 0 . 0 0 1 6 4 . 4 7 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 3 0 1 P U B L I C W O R K S - P A R K S 0 . 0 0 3 0 3 . 4 4 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 1 G E N E R A L E N G I N E E R I N G 0 . 0 0 1 5 9 . 3 0 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 2 D E V E N G I N E E R I N G 0 . 0 0 0 . 2 8 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 6 2 4 6 2 0 2 B U I L D I N G M A I N T E N A N C E 0 . 0 0 1 5 5 . 2 6 11 1 1 1 1 1 5 4 7 8 0 6 / 2 4 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 1 D E V E L O P M E N T S V C 0 . 0 0 7 7 . 7 4 TO T A L C H E C K 0 . 0 0 1 , 2 4 8 . 6 9 11 1 1 1 1 1 5 4 7 9 0 6 / 2 4 / 1 0 5 0 0 V E R O N I C A F L O R E S 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 4 8 0 0 6 / 2 4 / 1 0 4 2 9 W E S T C O A S T F E N C E C O M P A N Y 4 1 3 9 3 6 3 - 0 0 2 H A N D R A I L - A D A / M U S U E M 0 . 0 0 5 , 6 3 8 . 0 0 11 1 1 1 1 1 5 4 8 1 0 6 / 2 4 / 1 0 4 3 0 W V C O M M U N I T Y C O L L E G E D I S 6 2 1 3 1 0 2 B U S I N E S S E N V E L O P E S 0 . 0 0 5 1 . 3 0 11 1 1 1 1 1 5 4 8 2 0 6 / 2 4 / 1 0 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 I T S U P P O R T S V C 6 / 1 0 0 . 0 0 7 0 1 . 2 5 11 1 1 1 1 1 5 4 8 3 0 6 / 2 4 / 1 0 4 4 7 Z E E M E D I C A L S E R V I C E 1 1 1 2 3 0 1 S U P P L I E S - F I R S T A I D 0 . 0 0 3 5 . 1 2 11 1 1 1 1 1 5 4 8 3 0 6 / 2 4 / 1 0 4 4 7 Z E E M E D I C A L S E R V I C E 1 1 1 4 1 0 1 S U P P L I E S - F I R S T A I D 0 . 0 0 1 0 4 . 5 0 11 1 1 1 1 1 5 4 8 3 0 6 / 2 4 / 1 0 4 4 7 Z E E M E D I C A L S E R V I C E 1 1 1 6 1 0 1 S U P P L I E S - F I R S T A I D 0 . 0 0 3 0 . 8 6 TO T A L C H E C K 0 . 0 0 1 7 0 . 4 8 TO T A L C A S H A C C O U N T 0 . 0 0 4 2 4 , 0 1 9 . 4 7 TO T A L F U N D 0 . 0 0 4 2 4 , 0 1 9 . 4 7 TO T A L R E P O R T 0 . 0 0 4 2 4 , 0 1 9 . 4 7 51 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Ann Xu, Accountant DEPT HEAD: Mary Furey SUBJECT: Treasurer’s Report for the Month Ended May 31, 2010 RECOMMENDED ACTION Review and accept the Treasurer’s Report for the month ended May 31, 2010. REPORT SUMMARY California government code section 41004 requires that the City Treasurer (the Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. Section 41004. Regularly, at least once each month, the City Treasurer shall submit to the City Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with the legislative body. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present. FISCAL IMPACT Cash and Investments Balance by Fund As of May 31, 2010, the City had $154,636 in cash deposit at Comerica bank, and $15,174,069 on deposit with LAIF. Council Policy on operating reserve funds, adopted on April 20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $2,000,000. The total pooled cash balance as of May 31, 2010 is $15,328,705 and exceeds the minimum limit required. Unrestricted Cash Comerica Bank 154,636$ Deposit with LAIF 15,174,069$ Total Unrestricted Cash 15,328,705$ Cash Summary 52 The Fund Balance schedule presented on the following page represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual amount of funds available. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A – Change in Total Fund Balances by Fund B – Change in Total Fund Balances by CIP Project C – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates Total Unrestricted Cash 15,328,705$ Plus: Assets 319,569 Less: Liabilities (1,117,954) Ending Fund Balance 14,530,320$ Adjusting Cash to Ending Fund Balance 53 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE Fund Description Fund Balance 7/1/09 Increase/ (Decrease) Jul-May Current Revenue Current Expenditure Transfers Fund Balance 5/31/10 General Undesignated Unreserved Balance 857,524 710,834 1,078,645 1,074,737 - 1,572,267 Reserved Fund Balance: Petty Cash Reserve 1,300 - - - - 1,300 Designated Fund Balances: - - Designated for Operations 2,870,140 - - - - 2,870,140 Designated Economic Uncertainty 1,500,000 - - - - 1,500,000 Designated for Development 707,380 - - - (75,000) 632,380 Designated for Environmental 613,182 - - - (50,000) 563,182 Designated for Uncollected Deposits 182,159 - - - - 182,159 Designated for Mid Pen Open Space 250,000 - - - (250,000) - Designated for Hillside Reserve 300,000 - - - - 300,000 Designated for CIP Matching Grant 600,000 - - - - 600,000 Designated for CIP Transfer 300,000 - - - (300,000) - Designated for Economic Stability 25,000 - - - (25,000) - Designated for Carryforward 22,000 - - - (22,000) - Special Revenue Landscape/Lighting Districts 359,917 (8,045) 8,275 22,536 - 337,612 CDBG Federal Grants - 28,298 - - - 28,298 SHARP Loan 209,175 666 - - - 209,842 Capital Project Street Projects 1,926,230 68,451 116,696 263,963 - 1,847,415 Park and Trail Projects 542,045 136,611 25,000 17,439 - 686,217 Facility Improvement Projects 953,833 (444,584) 4,748 13,276 - 500,724 Administrative Projects 163,910 5,864 - - - 169,773 Tree Fine Fund 62,943 (42,986) - 804 - 19,153 CIP Grant Fund - Street Repair (81,463) (14,648) - 29,990 - (126,101) CIP Grant Fund - Park & Trail (119,015) 87,178 - 451 - (32,288) Gas Tax Fund 62,495 124,723 - - - 187,218 Debt Service Library Bond 931,361 (479,847) 2,874 795 453,593 Internal Service Fund Liability/Risk Management 202,872 20,900 50 4,638 - 219,184 Workers Compensation 123,034 98,880 21,245 43,751 - 199,407 Office Stores Fund 39,633 (4,242) 961 5,217 - 31,136 Information Technology Services 174,838 106,295 - 31,066 - 250,067 Equipment Maintenance 56,654 36,180 - 12,078 - 80,757 Building Maintenance 208,842 140,027 - 45,742 - 303,127 Equipment Replacement 153,214 84,373 - 1,358 - 236,229 Technology Replacement 315,290 (45,639) - 5,481 - 264,170 Trust/Agency Library Fund 354,394 (2,397) - - - 351,997 KSAR - Community Access TV 84,603 3,741 3,021 - - 91,364 Total City 14,953,490 610,632 1,261,516 1,573,320 (722,000) 14,530,320 54 ATTACHMENT B FUND BALANCES BY CIP PROJECT CIP Funds/Projects Fund Balance 7/1/09 Increase/ (Decrease) Jul-May Current Revenue Current Expenditure Transfers Fund Balance 5/31/10 Street Projects Traffic Safety 90,472 57,324 - 22,563 125,233 Highway 9 Safety Project 45,129 4,621 - 3,466 46,285 Annual Street Resurfacing Project 233,602 26,329 51,696 10,508 301,119 Sidewalks Annual Project 18,935 78,450 - (0) 97,385 Saratoga Sunnyvale Road Resurfacing 64,972 34,040 - - 99,011 Traffic Signal @ Verde Vista Lane 90,000 - - - 90,000 Fourth Street Bridge 100,000 - - - 100,000 Quito Road Bridge Replacement Design 9,730 - - - 9,730 Quito Road Bridge Construction 115,726 - - - 115,726 Village Newsrack Enclosure 23,307 (22,969) - - 338 Village Façade Program 18,815 (2,837) - - 15,978 Solar Power Radar Feedback Signs 24,158 - - - 24,158 El Quito Area Curb Replacement 37,553 - - - 37,553 Sobey Road Culvert Repair 150,000 - - 100,000 50,000 Annual Storm Drain Upgrade 246 53,637 - - 53,883 Village Trees & Lights at Sidestreets 25,336 - - - 25,336 Village Pedestrian Enhancement 9,128 6,636 - - 15,764 Prospect Road Median 151,036 (99,373) - - 51,663 City Entrance Sign/Monument 23,788 - - - 23,788 Village-Streetscape Impv 517,188 (10,802) 65,000 10,443 560,942 Saratoga-Sunnyvale/Gateway Sidewalk 4,107 (585) - - 3,522 Comer Drive Retaining Wall 173,003 (56,020) - 116,983 - Total Street Projects 1,926,230 68,451 116,696 263,963 - 1,847,415 Parks & Trails Hakone Garden Koi Pond 49,150 (23) - - 49,127 EL Quito Park Improvements 43,905 (4,353) - 10,689 28,863 Wildwood Park - Water Feature/Seating 275 (275) - - - Historical Park Landscape 33,890 972 25,000 6,750 53,112 Hakone Garden Retaining Wall & D/W 142,829 - - - 142,829 Hakone Garden Upper Moon House 125,000 - - - 125,000 Kevin Moran Improvements 69,082 (69,082) - - - West Valley Soccer Field (29,176) 20,975 - - (8,201) Park/Trail Repairs 7,748 (4,878) - - 2,870 Trail Segment #3 Repair 7,912 (7,912) - - - Teerlink Ranch Trail 14,850 (14,850) - - - Tank Trail Repair 60,695 (33,964) - - 26,731 Mid Pen O/S Land Purchase - 250,000 - - 250,000 CIP Allocation Fund 15,885 - - - 15,885 Total Parks & Trails 542,045 136,611 25,000 17,439 - 686,217 Facility Improvements Warner Hutton House Improvements 812 (812) - - - Facility Projects 108,643 (55,113) - 1,442 52,088 Civic Center Improvement 4,294 (3,213) - 588 494 CDD/Engineering - Carpet - - - - - Theater Improvement 68,518 (747) 4,748 1,045 71,474 Adult Care Wash Station - 25,000 - - 25,000 Book-Go-Round Bldg Paint - 5,000 - 3,260 1,740 Corp Yard - Men's Restroom 1,829 (1,829) - - - Fire Alarm at McWilliams & Museum 11,371 - - - 11,371 North Campus Improvements 43,960 (40,425) - (172) 3,707 North Campus - Bldg Removal 73,250 (73,037) - - 213 Civic Hall Sewer Pump Rep - - - - - Portable Carpeting - - - - - HVAC System Upgrade - 122,517 - 5,988 116,529 Multi-Purpose Room Fund 250,000 (250,000) - - - Kitchen Improvement - - - - - Corp Yard Solar Project 93,250 125,000 - - 218,250 Library HVAC Upgrade 276,143 (276,143) - - - Library - EXT Improvement 10,000 5,000 - - 15,000 Museum ADA Ramp - CDBG - (25,781) - 1,125 (26,906) McWilliams House Improvement 10,000 - - - 10,000 Historical Park Fire Alarm System 1,762 - - - 1,762 Total Facility Improvements 953,832 (444,584) 4,748 13,276 - 500,724 Administrative Projects Financial System Upgrade 3,534 - - - 3,534 Document Imaging Project 86,780 (1,597) - - 85,183 CDD Document Imaging Project 36,635 (4,646) - - 31,989 Website Development Project 30,959 (28,074) - - 2,885 IT Emergency Power Back - 10,000 - - 10,000 IT Server Room A/C - 30,180 - - 30,180 KSAR Equip Upgrades 6,002 - - - 6,002 Total Administrative Projects 163,910 5,864 - - - 169,773 Tree Fine Fund Tree Fine Fund 62,943 (42,986) - 804 19,153 CIP Fund - Street Repair CIP Grant Fund (81,463) (14,648) - 29,990 (126,101) CIP Fund - Park & Trail CIP Grant Fund (119,015) 87,178 - 451 (32,288) Gax Fund Gas Tax Fund 62,495 124,723 - - 187,218 Total CIP Funds 3,510,977 (79,392) 146,444 325,922 - 3,252,110 55 ATTACHMENT C 56 Bill Lockyer , State Treasurer I .. Inside the State Treasurer's Office ~ ,m ,~ ,~ ,- 'ft ' I ,.! ,~ 'N' ,~ ,- 'n' ,-,-,- '"' 1 !P9~ '"' ,~ ,-,- '"' ,-,-,- 2001 !OO! 2003 ,~ ,-,- 2007 ,-,- L OCAL AGENCY INVESTMEl\'T FUI\'D QUARTERLY AP PORTI Ol\'MENT RATES SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Admin Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS/SLESF) RECOMMENDED ACTION: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program’s Supplemental Law Enforcement Services Fund (COPS/SLESF) grant as a source of funds for additional public safety services. REPORT SUMMARY: Assembly Bill 3229, Chapter 134, Statue of 1996, established the Citizen’s Option for Public Safety (COPS) Program. Under this program, compliant cities are allocated a proportionate share of COPS funds by the State, for the exclusive purpose of funding supplemental front line law enforcement services. Proportionate shares are based on population estimates determined by the California Department of Finance. Under the standard grant program allocation, the City of Saratoga is eligible to receive a grant amount of $100,000 each year. Funds from this program cannot supplant existing funding and are to be used for personnel and/or equipment. On an annual basis, the spending plan of the City must be submitted to the County’s Supplemental Law Enforcement Oversight Committee for review and certification. Upon Council’s approval authorizing the use of these grant funds, this report and attached resolution will be submitted to the County to provide compliance with this requirement. FISCAL IMPACTS: For Fiscal Year 2010/11 the City of Saratoga proposes to allocate the $100,000 COPS/Supplemental Law Enforcement Services Fund (SLESF) grant funding for the supplemental law enforcement and patrol officer hours and school resource officer, as provided by Santa Clara County Sheriff’s Office. The proposed contract with the Santa Clara County Sheriff’s Office for Fiscal Year 2010/11 will include the following supplemental services: 1. 1,046 additional general law enforcement hours at a cost of $162,402 2. 3,889 additional patrol hours at a cost of $593,991 3. 200 additional patrol hours at a cost of $27,192 4. School Resource Officer at a flat fee of $100,000 (Saratoga’s portion) 57 The $100,000 in Supplemental Law Enforcement Services Funding pays for 12.65% of the additional services in the FY 2010/11 contract. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would become ineligible for the $100,000 in Supplemental Law Enforcement Services Fund grant funding. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Direct the City Clerk to send a copy of the report; a certified copy of the resolution; and the Supplemental Law Enforcement Form, to the County of Santa Clara, Office of the District Attorney. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A – Resolution Attachment B – Supplemental Law Enforcement Form CC: Captain Terry Calderone (electronically – Terry.Calderone@sho.co.santa-clara.ca.us) 58 ATTACHMENT A RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REPORTING THE USE OF SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS (SLESF) FOR FISCAL YEAR 2010/11 WHEREAS, the State of California has made additional funding available to supplement City funds for front line municipal public safety services; WHEREAS, the City of Saratoga has determined the best use of the SLESF funds is to improve public safety with supplemental patrol officer hours and neighborhood resource officer; WHEREAS, the City of Saratoga is required to report planned use of such funds to the County of Santa Clara, Office of the District Attorney annually; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby resolves to approve the use of the $100,000 available from the Supplemental Law Enforcement Services Fund for supplemental patrol officer hours and school resource officer; AND BE IT FURTHER RESOLVED, that the City Council wishes to notify the District Attorney’s Office of their approved spending plan by copy of this resolution. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 7th day of July, 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kathleen King, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk 59 ATTACHMENT B BEGINNING FUND BALANCE -$ Prior Year Adjustment - Prior Year Encumbrance Reversals - RESTATED FUND BALANCE -$ REVENUES State Funding 100,000 Interest Revenue - Other Revenue - TOTAL REVENUES 100,000$ EXPENDITURES Salaries & Benefits 100,000 Services & Supplies - Equipment - Administrative Overhead - TOTAL EXPENDITURES 100,000$ ENCUMBRANCES Current Year Services & Supplies - Equipment - Total Current Year -$ NET CHANGE IN FUND BALANCE -$ ENDING FUND BALANCE -$ Hours Rate Cost Additional General Law Enforcement Hours 1,046.00 155.26 162,402 Supplemental Patrol Hours 3,888.90 152.74 593,991 Additional Investigative Hours 200.00 135.96 27,192 School Resource Officer (Saratoga's share)Flat Rate 100,000 Total Supplemental Cost 883,585 Percent paid by SLESF Funds 12.65% SUPPLEMENTAL LAW ENFORCEMENT STANDARIZED FORM Oversight Committee Summary For FY 2010/11 SUPPLEMENTAL SERVICES EXPENSE Per SCC Sheriff's FY 2010/11 Contract Update 60 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds RECOMMENDED ACTION The City Council adopt the attached resolution which sets the FY 2010/11 property tax levy rate for the Library General Obligation Bonds at $.0094 per $100 of Assessed Valuation to provide for the Library Bond’s debt service requirements over the fiscal year. REPORT SUMMARY Background In March 2000, the citizens of Saratoga approved the issuance of City of Saratoga General Obligation Bonds to pay for improvements to the City’s library building. The General Obligation Bonds were issued in May of 2001, and the debt service payments began in February 2002. With this bond approval, property owners are to be assessed an additional property tax levy over thirty years to fund the debt service resulting from the bond issuance. The levy is assessed on property tax bills as a percentage of property tax valuation, as are school and Water District bonds. The County of Santa Clara requires that local jurisdictions approve and submit an annual tax levy to the County each year to determine the annual assessment rate to charge property owners in order to fund the debt service payments (principal and interest). The tax levy rate adjusts each year due to ongoing increases in property values. Santa Clara County’s Auditor-Controller’s Office does not provide a secured assessed valuation report for the upcoming fiscal year until days before the tax levy rate is due to the County on August 1st, which does not leave enough time for the Council to approve the levy. Therefore, a property tax assessed value estimate from the Assessor’s most recent Secured Property Roll Growth Comparison report is used to prepare the tax rate calculation. Discussion In prior years, the City’s tax levy rate was structured to yield an amount approximately equal to the fiscal year’s debt service, however with rising property tax growth, receipts surpassed debt service payments each year, and the Debt Fund reserves now exceed debt service payment requirements. To reduce fund balance, the property tax levy calculation shown on the next page is structured to provide slightly less than debt service payments, which will in turn lower property tax owner’s levy rates. 61 Fiscal Year 2010/11 Calculation The Library bond’s principal and interest requirements for FY 2010/11 are shown below: Debt Service – Principal $ 350,000 Debt Service – Interest 663,156 Total Debt Service $ 1,013,156 The assessor’s roll as of June 1, 2010 lists the City of Saratoga’s assessed valuation under the Current Assessor’s Working File (CAWF) in progress for July 1, 2010 at: $10,057,413,867. The property tax levy is then subsequently determined by dividing the annual recovery amount per $100 of estimated assessed valuation: Property Tax Levy Calculation: Debt Service recovery amount $ 950,000 Divided per $100 of estimated valuation $ 100,574,100 Property Tax Levy Rate: .0094 (rounded to 4 decimals per Assessor) Therefore, it is projected that a property tax levy rate of .0094 per $100 of assessed valuation will fund $950,000 of the $1,013,556 of debt service payments in FY 2010/11, which in turn will lower the Debt Service Fund’s fund balance amount from an estimated $909,543 balance to $844,887. On the property tax bill, this assessment is equivalent to $94 per $1,000,000 of assessed valuation. There are two debt service payments on the bond each year: principal and interest in August, and interest only in February. The large August payment requires year end fund balance to exceed the bond payment amount – which for 2010 is $686,828. The February interest payment is funded by property tax payments received in January. For historical reference, the following schedule displays the City’s adopted annual property tax levy rates since first assessed in FY 2001/02: 2001 Series General Obligation Bond Tax Levy Fiscal Year Rate 2001/02 0.01673 2002/03 0.01650 2003/04 0.01210 2004/05 0.01484 2005/06 0.01170 2006/07 0.00955 2007/08 0.01130 2008/09 0.01040 2009/10 0.00940 2010/11 0.00940 FISCAL IMPACT The tax levy funds the annual debt service requirements of the voter approved General Obligation Bond, and tax revenues are included in the City’s operating budget, within the Library Bond Debt Service Fund. 62 A reserve balance is maintained in the Library Bond Fund to provide sufficient funding for the debt service prior to the property tax levy remittance to the City. With the adoption of this property tax levy, the debt service payment is funded with the supplemental tax assessment, and would not impact city operations. ALTERNATIVE ACTION The Council could choose to approve an alternative property tax levy rate, or to not approve a tax levy rate. If the property tax levy is not approved, supplemental funds would not be collected by the Santa Clara County Tax Assessor for the debt service related to the Library General Obligation Bond, and the debt service payments would be funded from City reserves. FOLLOW UP ACTION Direct the City Clerk to send a certified copy of the resolution setting the property tax levy for the Library General Obligation Bond no later than August 1st to: Mu-Hua Cheng County of Santa Clara Controller-Treasurer Department 70 West Hedding Street, East Wing, 2nd Floor San Jose, CA 95110-1705 ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A: Library Bond Debt Service Schedule B. Resolution authorizing the Tax Rate Levy for the General Obligation Bonds and report the levy rate to the Santa Clara County Tax Collector. 63 August August February Fiscal Year Bond Fiscal Interest Annual Interest Interest Annual Debt Principal Year Rate Principal Payment Payment Interest Service Balance @ YE Initial Bond Offering at May 9, 2001 - - 15,000,000 2001/02 5.000%- - 588,942 588,942 588,942 15,000,000 2002/03 5.000%60,000 392,628 391,128 783,756 843,756 14,940,000 2003/04 5.000%245,000 391,128 385,003 776,131 1,021,131 14,695,000 2004/05 5.000%255,000 385,003 378,628 763,631 1,018,631 14,440,000 2005/06 5.000%270,000 378,628 371,878 750,506 1,020,506 14,170,000 2006/07 5.000%280,000 371,878 364,878 736,756 1,016,756 13,890,000 2007/08 6.000%295,000 364,878 356,028 720,906 1,015,906 13,595,000 2008/09 6.000%310,000 356,028 346,728 702,756 1,012,756 13,285,000 2009/10 6.000%330,000 346,728 336,828 683,556 1,013,556 12,955,000 2010/11 6.000%350,000 336,828 326,328 663,156 1,013,156 12,605,000 2011/12 6.000%370,000 326,328 315,228 641,556 1,011,556 12,235,000 2012/13 5.000%395,000 315,228 305,353 620,581 1,015,581 11,840,000 2013/14 5.000%415,000 305,353 294,978 600,331 1,015,331 11,425,000 2014/15 5.000%435,000 294,978 284,103 579,081 1,014,081 10,990,000 2015/16 5.000%455,000 284,103 272,728 556,831 1,011,831 10,535,000 2016/17 5.000%440,000 272,728 261,728 534,456 974,456 10,095,000 2017/18 5.000%460,000 261,728 250,228 511,956 971,956 9,635,000 2018/19 5.000%485,000 250,228 238,103 488,331 973,331 9,150,000 2019/20 5.000%510,000 238,103 225,353 463,456 973,456 8,640,000 2020/21 5.125%535,000 225,353 211,644 436,997 971,997 8,105,000 2021/22 5.125%565,000 211,644 197,166 408,809 973,809 7,540,000 2022/23 5.125%590,000 197,166 182,047 379,213 969,213 6,950,000 2023/24 5.125%625,000 182,047 166,031 348,078 973,078 6,325,000 2024/25 5.250%655,000 166,031 148,838 314,869 969,869 5,670,000 2025/26 5.250%690,000 148,838 130,725 279,563 969,563 4,980,000 2026/27 5.250%730,000 130,725 111,563 242,288 972,288 4,250,000 2027/28 5.250%765,000 111,563 91,481 203,044 968,044 3,485,000 2028/29 5.250%805,000 91,481 70,350 161,831 966,831 2,680,000 2029/30 5.250%850,000 70,350 48,038 118,388 968,388 1,830,000 2030/31 5.250%890,000 48,038 24,675 72,713 962,713 940,000 2031/32 5.250%940,000 24,675 - 24,675 964,675 - TOTALS 15,000,000 7,480,416 7,676,730 15,157,146 30,157,146 Total Bond Principal 15,000,000 Total Bond Interest 15,157,146 Total Cost of Bond 30,157,146 City of Saratoga 2001 Series General Obligation Bonds Debt Schedule 64 Attachment A RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING THE PROPERTY TAX LEVY FOR THE DEBT SERVICE OF THE LIBRARY GENERAL OBLIGATION BOND FOR 2010/11 AT $.0094 PER $100 OF ASSESSED VALUATION WHEREAS, in March 2000, the citizens of Saratoga approved an increase in their property tax rate to pay for the debt service and other expenses of the general obligation bonds for construction of the Library, and WHEREAS, the general obligation bonds were sold on April 24, 2001, and WHEREAS, it is necessary for the City Council of the City of Saratoga to establish an annual property tax levy to provide funds for debt service payments and related expenditures due in FY 2009/10. NOW, THEREFORE, BE IT RESOLVED that the 2010/11 Property Tax Levy rate for debt service on the Library General Obligation Bonds be established at $.0094 per $100 of assessed valuation. The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 7th day of July 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kathleen King, Mayor City of Saratoga ATTEST: ____________________________ Ann Sullivan, City Clerk City of Saratoga 65 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Rick Torres DIRECTOR: John Cherbone Street & Fleet Manager SUBJECT: Extension of Contract for Street Sweeping Services. ______________________________________________________________________________ RECOMMENDED ACTION(S): Extend current Street Sweeping Contract with Universal Sweeping Services for one year from July 1, 2010 to June 30, 2011 in the amount of $100,000. REPORT SUMMARY: The City and Universal Sweeping Services entered into a two year contract for street sweeping services in 2008. The two year contract term is now completed and it is recommended it be extended for one additional year. The terms of the current contract, including the cost of services, will continue the same in the one year extension. Universal’s current contract is in the amount of $90,000.00 with an allowance of $10,000 for unscheduled sweeping. It is therefore recommended that City Council extend the current street sweeping contract to Universal Sweeping Services for one year and authorize the City Manager to execute the same. FISCAL IMPACTS: The FY 10/11 adopted budget has adequate funding for this contract CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): A contract for street sweeping would not be executed and the City would not be in compliance with the stipulations of our NPDES permit. ALTERNATIVE ACTION(S): The Council could direct staff to solicit additional proposals. 66 2 of 2 FOLLOW UP ACTION(S): The contract will be amended to reflect the change in term of contract. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Contract Amendment 2. Current Contract for Universal Sweeping Services 67 68 CITY OF SARATOGA AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT TI--[!S Am e ndm e nt Ag reement is made at Saratoga, Ca lifornia by and between the CITY OF SARATOGA , a municipal co rporat io n ("City "), and U ni ve rsal Sweepin g Se rvices , ("Co ntractor"), w ho agree as follo ws: WHEREAS , City and Contrac tor entered an indepe nd en t contractor agreement dated Jul y 1,2008 ("Or igi na l Ag re e me nt "); a nd WHEREAS , C ity and Contractor w ish to a m end th e Original Ag reem e nt in o rd e r to extend the term of the Original Ag reeme nt by e ntelin g this Amendment Agree m e nt. NOW THEREFORE, the parties he reto agree as follows: I. A mended Term. Sectio n 2 of the Original Ag ree ment regarding 'Term " is hereby replaced w ith the following: TERM. The term of this Agreement commences o n July 1,2008 and extends throu g h June 30 , 20 1 lor the comple tion of the project, w hich ever occurs first , unle ss it is exte nd ed by w ritten mutual agreement between the parties, provided that the parties retain the ri g ht to terminate thi s Agree m e nt as pro vid ed in Ex hibit D at a ll times. IN WITNE SS WHEREOF , the parties her eto ha ve executed thi s Agree m e nt. City of Saratoga Contractoli! By: By: '&WtJ Kathleen King, Mayor Date [S ;gn Name] 81 \~ CL ~[e II (L [Pr;1I1 Nam :df-et; ld e-lAf' [Print Title] Attest: An n Sulli va n, City Cle rk Date A ppro ved as to Form : Richard S. Taylor , C ity Attorney Date Page I of I 69 FY 2008-09 CITYWIDE STREET SWEEP ING C O NTRACT CITY OF SARA TOGA Thi s Contract is made at Saratoga, Califomi a, as of Jul y 1,2008, by and between th e CITY OF SARATOG A, a municipal corpo rati on ("C ity "), and Uni v ersal Sweepin g Servi ces ,("Co ntrac to r"), who agree as follows: 1. S cope of Service. Subj ect to the tenns and co nditions set fo rth in thi s Co ntract, Contractor sha ll provide to C ity the services d esc ribed in Exhibit A. Contracto r shall pro vide said services at the time, plac e and in th e mmmer specifie d in Exhibit A. 2. T erm. The Term of thi s Agree ment co mmenc es on Jul y 1, 2008 and exte nd s thro ugh June 30, 20 I 0 or the com pl etion of th e project, whichever occms first, uuless it is extend ed by written mutual agreement betw een the parties, provided that th e parti es retain the ri ght to tenni nate thi s agreement as provided in Exhibit D at all tim es . 3. Payment. City shall pay Contracto r fo r services rendered pmsuant to tlti s Contr act at the time and in th e manner set forth in Exhi bit B . The paymen ts specified in E xItibi t B shall be the only payment s to be made t o Contractor for services rendered pursuant to this Contract not to exceed $10 0,000 .00 . Contractor shall submit all billin gs for said services to City in the marmer specified in Exhibit B. 4. Facilities and E quipmen t. Excep t as set forth in ExIlibit C, Co ntracto r s hall , a t it s so le co st and ex pense, fumish all facilities and eqnipment, whi ch may be required for funti sitin g serv ices pursuant to thi s Contrac t. Cit y shall funtis h to Contrac tor o nly th e faci liti es listed as City Ob li ga ti o ns in Exhibit C according to th e term s and condition s set forth in Ex hibi t C. 5. Gene ral Provisions. TIle ge neral provisio ns set forth in Exhibit D are part of th is Contract. In the eve nt of any inconsisten cy betwe en said general provi sion s an d a ny other terms or conditi ons of thi s Co ntrac t, th e o th er term or co nditi on shall con tro l in so far as it is inconsistent with the ge ne ral p rov isio ns. 6. Standard ofPerformancc. 11,e performance standard s set fortll in Exhibit E shal l b e ach ieved. 7. E xItibits . All exhibits r efened to her e in m'e attached h ereto and are by this refe renc e incorporated her ein . 8. Termination . City bas the right to tenninate thi s Co ntr act at any time upon written notice given to the Co ntrac tor. TIle effec ti ve date of the temtination sh all be se t f orth in the writte n notice . 9. Notices . Any written no t ices to Contractor sball be sent to : Attention: Gina Vell a Univer sal Sweep in g Services P.O. Box 28010 681 Lenfest Road San Jose, C a 95 I 59-80 J 0 PM ~ 1 of 1/\ 70 Te lefax: (408-258 -01 22) Any wri tten notice s to City s ha ll be se nt to: To the C ity: w ith a co py to: (wh ic h co py s hall not co n st itu te notice) City Clcrk C ity of S aratoga 13777 F ruitvalc A vc. Saratoga, Ca 95070 FAX (408) 86 7-8559 Rick T orr es Publ ic Wo rk Man ager Ci ty of Saratoga 19700 A ll e nd a le Avenue Saratoga, CA 95070 FAX (408) 868-1 278 10. CONTRACT ADMINISTRATION . T hi s Agreement s hall be admini stered on behalf o f C ity by R ick Torr es ("Ad m ini s t rato r "). The Ad m in istrato r has co m p lete authority to receive info rmati on, interpre t and define C ity's po li c ies cons i ste nt with this A greement , a nd co m m unicate w ith Contracto r co nce r ning thi s Agree ment. A ll correspo ndence and ot her com m uni cat ions s hall be direc ted to or t hro ug h the Adm inistrato r o r h is o r he r designee. Executed as of the day first abo ve stated: A pproved as to fo rm : ......... "") C ity Attorney Ap pro ved as to budget autho r ity and insura nce: I.A~ 1·IB ·0\1 Fi nance Oil'e ctor Page 2 of 16 71 Definiti o ns a nd Gc nc ra l l nfo rm a ti o ll E xhibit A Sco p e o f Se r v ic es I. This con trac t is for Profess io nal St reet Sweeping Service for a period beginning Jul y I . 2008 a nd end ing Jun e 30 , 20 I O. 2 . The co ntractor shall me e t o r exceed a ll m in imum re qu ire men ts o f thi s contract. 3. The C ity has a p prox imate ly 65 a rte r ia l c u rb mil es of roadway to be swe pl. T he city ha s approx im a tel y 214 re s identia l c ur b mil es of roadway to be swe pt. T he C ity ha s parki ng lo t a reas to be swe pt in c ludi n g 4 V ill a ge Parkin g D istri cts, Hako ne Ga rden s , Congress Sprin gs Pa r k, E I Quito Pa rk (West Hope C h urc h Lot) and C iv ic Ce nte r. In add iti o n. the City m ay h ave seaso n al lea f dro p s treet sweepin g and o th e r u n sc he dul ed s treet s weeping n eeds. 4. Th e t e rm "d e bri s" shal l mean all mate rial s n o rma lly pi cked up by a mec ha ni cal s weeper. sli ch as sa nd , g lass, paper, cans , and o ther l itter and mat erial s. 5 . Th e t e rm "s treet " s hall m ean the paved area between the n o rm a l c urb lin e of a ro adway whether an act ua l c urb lin e ex ists Or not. [t s hall n o t in c lude any ways that would cau se d a m age t o the equipment used. It does not in c lud e s id ewalks, area s a dja cent to th e roa dway or park in g lots. 6. T he term "pa rki ng lot" shall mea n the paved area whe re cars par k. 7 . ':Adve rse weather cond iti ons') s ha ll mean hea vy rain s, extreme col d and other weather conditions as so designated by the Admini strator. 8. "Hol id ays" s hall be New Year 's Day, Martin Luther King D ay, P re s id ent's Day , Memorial D ay, Fourth of Ju ly. Labor Day, Co lumbus Day. Veteran's Day, Tha n k sgi v ing, and Ch ri stma s. Sco p e o f Wo rk I. The Contractor wi II swec p d es ig n at ed stre e t s and parkin g lo t s c urrentl y owned and main tain e d by t he C ity . 2. The Conn'a c to r w i ll swee p t he fo ll ow in g: • Sweep monthly a l1eria l stree ts to tal in g app roximately 65 c urb m i les . • Swee p mon l h ly citywide res ide nt ia l str ee ts tota li ng approximately 2 14 curb miles. • Sweep wee k ly 4 Village Park ing D is tri ct parking lots w it ch include s Big Basi n Way. 3rd Street, 4 111 Street and 51h stre et • Sweep monthly C iv ic Ce nt er p ark in g lo t s , C it)' Hall , Coml11unit y Ce nte r a nd Corp orati o n Yard. • Sweep 111 0 n thly th e Hak onc Ga rd e ns park in g lot. • Sweep 111 0 nthl y pa rk in g lo t adjace nt 10 Congres s Spri ngs Pa rk. • Swee p mo nthly park ing lo t a dj ace nt to EI Quito Pa r k (West Il ope Chu rch lot ) • Perform o th er swee pin g as requested. Pa ge 3 of 16 72 3. Swee pin g will be pe rfor med be t wee n th e ho urs of 6 A .M. a nd 6 P.M., Monday through Friday, except th e V ill age Park in g Dis tr ict Lots w he re the co nt rac to r ca n s tHit s weepi ng at 5 AM. Sweeping may occ ur o ut s id e of t he se hours o nl y w he n th e City determine s that a no ise pro bl e m wo uld no t re s ult , and on ly up o n wr itt en a p prova l of tlt e City . 4 . The contracto r wi ll s upp ly a nd ma inta in a ll labor and equipment necess ary t o a ccompli s h the scope of wor k. 5. T he Co ntra cto r w ill dump al l materia ls swept up at 19700 A ll endale, or locati o ns de s ig nated by th e C ity. G. T he Co ntra c to r may be requ ired to swee p cC liai n areas at tim es o th e r th an sta l ed above. When thi s occ ur s, co ntra c t o r s ha ll be com pen s ate d at an ho u r ly rate as referred to in Exh ibit B. 7. All s t reets s ha ll be s wep t w ith the norm a l n ow o f traffic . 8. The Contracto r w ill di str ibute pub li c information notices abou t t he s treet s weeping program a nnuall y a t n o add iti o na l cos t to th e City. The cost of di s trib uti ng other publi c information s uc h as re mind e r tags a ndl o r newspaper adverti s e m en t s s hall be ne g ot iated. (Ann ual not ice , and maint enance of web s ite) 9. Contractor s ha ll m a intai n a princ ip al office t hat shall at a ll t im e s during the term o f thi s Cont ract be locat ed e ith e r in th e C ity or w ithin twenty (20) mil e s of th e C it y . Th e offi ce s ha ll be opened at a minimum fro m 8A.M. to 4:30P .M . Monday t hr o ugh Friday, ho lida ys excluded. Ca ll s rece ived before o ffi ce ho urs begin s ha ll be returned t he foll o win g morni ng. A represent at ive of Co ntra c to r s hall be availab le durin g o ffi ce ho ur s a t Contractor 's o ffic e for co mmuni cat io n with C ity rc presen tatives and the p ub lic. 10. Contractor's principa l office s ha ll be access ibl e by a local (to ll-f ree to c a ller) te le ph o ne numbe r at leas t dur ing t he office ho urs of8 A.M. to 4:30 P.M. At Co ntractor 's ex pen se , the te lep ho ne num ber s ha ll be li s ted under Contra ctor's name in t he teleph o ne dir ectories for Saratoga. 11. The Con tra ct or shall investigate a ll pub li c com plaint s co ncenl in g st reet sweeping. Compla ints bro ug ht to the Co ntracto r 's a tt e nti o n pr ior to 3:00 P .M. s hall be in ve s tigated t hat day. Th ose brought to the Contr ac to r 's atten t ion a ft er 3:00 P .M. s ha ll be in ves tigated before noon of th e fo ll owin g da y . A com p laint log s ha ll be fill ed o ut fo r each c omplaint referred t o or rece ived by t he Co ntra c to r. Th e log, w hi c h m us t be a pproved by th e C ity, s ha ll be filed w ith th e Ci ty o n t he fi rst wo rking day fo ll ow in g th e day t he co m p laint wa s received. T he Con tractor sha ll report wha t act ion s were nece ssar y to reso lve each comp laint. 12. Doc umentation (hardcopy) in a narrative and a g r a ph ic format pre sc r ib e d by the C ity o f a ll work w ill be provided by Contracto r o n a mon thl y and an nu a l ba s is . 13 . Equipment , w hen in opera ti on , shall tr avel un der 5 m il es per hour to ensure that stre ets a re swep t in a sat isfactory m anne r . I f it can be proven to the sati sfacti on o f th e D ire cto r o f Publi c Wo rks thar the e qu ipm e nt maybe o perated at a higher s pe ed , a nd s till operat e effec ti ve ly , w ritt en permi ss io n to do so may be gra n ted. 14 . Equ ipm e nt operators s hall be ab le to s peak, read , and wr ite in E ngl is h . Page 4 of 16 73 15. T he Co ntra ctor m ll st subm it swee pin g doc umentati on in a form at pr esc r i bed by the C ity o n a m o nt h ly and a nnual ba s is. 16. T he Con tractor s hall ma inta in t he ag ree d upo n fre que ncy o f sweepi ng as clo sely as possible, s u bj ect to adverse weat he r co nditi o ns, defi n ed und e r th e te r ms o f thi s Co n t ract. T he Co n tractor w i ll be requi red to pe rfo rm hand b low in g in parkin g lots a s d irected by the C ity. II I addit io n, th e C ity ma y requi re t he Contractor t o re tu rn to sweep a reas pr ev ious ly b loc ked by parked ve h ic les o r o t he r obs tru ct io ns. If so re quire d , Contractor sha ll perform th e re-sw eepi ng w ithin 24 hours o f not ifi cati on. 17 . Co ntra c to r s ha ll pro pose sepa rate schedules for alterial and re s identia l sweep ing. The C ity s hall approve both sc he du les be fo re wo rk u nder t he co ntra ct beg in s. C hanges to the a ppro ved sc h edu les mu st be approved in w r iting by th e Directo r of Public Works before Co ntra cto r ca n pr ocee d to implem ent suc h changes. Pa ge 5 of 16 74 Exhibit B1 Payment Sc hedule I. As [ull compe nsa tion und er the ter ms of thi s Con tr act, the Ci t)' s hall pa y the Co ntracto r the fol low in g: Unit Pri ce $22.92*per c urb m i Ie $22.92*per curb mile $200.00 $80.00 $80.00 $80.00 $80.00 $7581.00 $90.00 per hour In c lu ded at no cost to C it y Included at no cost to C ity De sc ri pt io n of Se rvice Monthl y s weepi ng of a pprox imate ly 65 c urb mi Ic of a rtcrial st reets M o nthl y swee pin g of approximately 214 cur b mile o f rcsidential st reet s • Weekly swee ping of 4 Village Pa rking Di stri ct Park in g Lots Monthly sweeping of Ha kone Ga rd e ns Parking Lot Month ly swee ping of Parking Lot at Co n g re ss Sprin gs Park Mon th ly swee ping of C ivic Center P arking Lots Monthly Swcepi n g of West Hope c hur c h park in g lo t Tota l Mo nthl y C ha rges f o r abo ve sweep in g Unsched ul ed Sweep ing M o nthl y and Annual Documentation of S tree t Sweeping Public In for mati o n to be m ai le d a nnu a ll y and m ai nt a in web s it e Co ntractor shall submit in vo ices, 11 01 mo re often th an once a month during the l e llll of the Co ntra c t , ba se d o n th e cost for se rvices perfo rm ed prior to th e in vo ice date. 2. City s hall make monthly payment s, based o n s uc h in voices, fo r se r vices sa ti sfacto ril y pe r formed. C it y s h a ll mak e no pay me nt fo r any extra , fu rth er o r additional se rvi ec pursuant to thi s Contra ct unl ess slI ch ex tra se rv ice a nd the price th erefo re is agreed to by the Director of Public Work s prior to th e tim e suc h extra se r v ice is renclered. J. Send in vo ices to: C ity of Sara toga Department o f Publ ic Works 19 700 A ll e nda le Aven ue Saratoga, CA 95070 Page 6 of 16 75 * In th c cven t a c ha nge in th e numbe r o f c urb m i les to be swe pt increa ses or decreases by mo re t han twenty-fi ve pe rce nt (25%) durin g th e te rm o f thi s cont ract, e it her party may re q ues t a n adj ust me nt t o th e un it pri ce. B ot h parti es s ha ll meet t o dete rmi ne t he approp r iate adj ustments. Page 7 o f' 16 76 E quipment Specifications Ex hibit C Facilities and Equipment I. The Cont ractor sha ll ha ve proof of owne rs hip , o r a s igned lea se for the dura ti on of th e Co ntract, o f a t Icast o ne (I) moto ri zed machine su itable for meetin g th e req u iremcnts of t h is Contr ac t. A descr ip tio n of the m ac hin e s hall be s ubmitt e d to the C it y before work und er t he contract ca n begin. Whe re n ew e quipme nt w i l l be purc hased , the Contractor shall provide a sig ned qu o tation fr0111 an equipment dea le r , w ith guara nteed delivery dale , in ord e r to e nsu r e th at wo rk can begi n o n time. E quipm en t that i s not new sh a ll have been rebu ilt w ithin two years pri o r to t he st3lt of wo rk. For t he purposes of t hi s Co mmet , "reb uilt" m ean s, at a m inim um , rep l acement of worn parts and r econ ditio nin g or rep lacemen t or hyd rau li c sys tem s, tran smiss ions, different ia ls, e lectri ca l sys tem s, engincs, and brake sys tem s. In addition , th e ve hi c les mu st be repai n ted and tir es must ha ve at least e ighty-five pe rce nt (85%) of t rea d rema inin g. 2. The Con tra ct or s ha ll , at all tim es, maintain t h e ab ili ty to p lace at lea s t one (I ) back-up mac h ine int o se rv ice in t he event of a ny m ec ha ni ca l fa ilure of the prim ary machin e which r enders it in ca pa ble of o p erat ing or perfo rm i ng to the standards of thi s co ntra ct, o r at the d irect io n of the C ity. [n c ith c r case, the back-up mac h in e s hall be ope rational within two (2) hou rs from whe n t he prim a ry ma c hin e exper iences mec h a ni c al fa il urc, o r from w hen the C ity d irects the Contractor to p lace t he back-up mach ine int o s e rv ice. The Co ntractor sha ll prov ide sat isf'lcto ry ev id e nce of t he a va ilab i li ty o fa back-up machine . The back-up mach in e s hall co nform to a ll o r the standards a nd specificat io ns applicablc to the pri mary machine. 3. A ll st reet swee ping machines use d by Co nt ra c to r in the pcrform ance of se r vices sha ll be of s uffic ie nt quality to perform t he work requ ired. 4 . Machi nes mu st be ca pable o ft ra ns pOltin g deb ri s to locat io n s dcsignated by thc City. 5. Machi n es mu s t be e quipp ed w ith a n effici e nt wate r s pra y system for d ust co ntrol , and the spray sys te m Illll st be m a in tai n ed i n good operating cond iti o n. 6. Mac hin es mu s t be properly regist er ed and ins ured in accordance w it h the motor vehicle laws of t he Sta te of Cal i forn ia. 7 . Co n t racto r s ha ll m a in ta in s t reet-swee pin g e quipm e nt in a clean and presen table condition and in good repai r at a ll ti mes . A ll P3lt s a nd systems of the co ll ec ti on e q uipment shall o perate pro p erl y a nd be maintain e d in a con ditio n sat isfactory to the C ity. I f a m ac h ine become s in operati ve, a replacement s tr eet s weepi ng machi ne s hall be put in to service wit hin 2 ho urs. City of Sa ratoga identification s hall be affi xed to right a n d left side of ve hicle i.c.: "Swee ping Sa ratoga" or o th er name agreed lIpon by Contracto r and the Director orthe Departm e nt o f Publi c Works. 8. A su ffic ie nt s uppl y o f s p are b room s or vac u u m and othe r P3lts m ust be ke pt on hand to e ns ur e the ti mely and conti nuou s fu lfillment of the se rv ice s. 9. Equipment mu s t be ca p ab le o f remo v in g litter, leaves, and debri s s u ffic ient ly to meet applicablc indu s try , N PDES Progra m , State, Fed era l, an d C ity s tandards. Page 8 of 16 77 10. Equipm e nt mu st conform to a ll Fed eral , Sta te, and L oca l regu lat ions regar din g em iss ions , safety, and o pe ratin g s tandard s. II. Ve hi c les mu st be of th e regene rati ve a ir ty pe and equippe d w ith dual g u tter brooms and main br oo m cap abl e o f swee pin g at a minimum of a nin e-foot path. C it}'S Obligations I. Th e C ity w ill provide a nd maintain ad e qu a te d is pos a l s it e(s) fe r dumping d eb ri s picked up by th e Co ntra ctor. 2. Th e C ity w ill provide ro ut in e safety effic ic ncy c hecks. C ontractor 's Obligations 1. T he Contracto r w i II be res po n s ibl e fo r sccurin g adequate hy dra nt access thr oughout the C ity for fillin g water s pray syst e ms . In addition , th e Co ntracto r w ill be rc spo ns ible for sec urin g an y necess ",y pe rmits fro m th e Sa n Jose Water Co mp a ny. 2 . T he Con tr actor wi ll prov ide fu e l, wate r, a nd maintena nce fer all veh ic les a nd for e quipm ent. Pa ge 9 of 16 78 Ex hibit D Ge neral Provisio ns I. Se.-vice Standa rd s. Contra ctor s hall perform a ll serv ices und er thi s Contract in a th o rough and profcss io nalmann er. Street s weeping serv ice s de sc ribed in Exhibit A of this Contract s hall bc pe rformed exce pt dur ing advcrsc weathe r co nditi o ns. Addit io nally, all serv ices d esc ribed in Exh ibit A of th is Co ntr ac t s hall be pe rfor me d professionally, o n sc hed ul e, a nd cou rt eously. 2. La bor a nd E quipment. Co ntra ctor s ha ll prov ide and mai n tain all lab o r , equipment, to o ls, fac ili ties, and pe rso nn e l s up e rv is ion requ ired fo r th e pe rfo rmance of Contrac torls ob l igations u nder thi s Contract. Co ntractor s hall at a ll t imes have s u fficient backup eq uipment an d labor to fu lfill Co ntra cto r 's ob li gation s und er thi s Cont ract. No co m pen sation for Contrac tor 's se rv ices or for Contractor 's suppl y of labor, equipment , t oo ls, facil iti es or s uperv is ion s ha ll be prov ided o r paid to Co ntractor by C ity exce pt as exp ressly pr ovided by thi s co ntract. 3 . Holiday Service. Contractor shall not be required to perfo r m serv ices un dcr this Contract o n ten (to) hol ida ys : New Year 's Da y, M a rtin Lut he r K in g Day, President's Day, Memor ial Da y, Fourth of l ul y , La bor Da y, Col um b us Da y, Ve t e ran 's Day, Thank sg ivi ng, a nd C hri s tma s . St ree t s weep in g se rv ices that w o uld be perfor med but for Ho lidays s ha ll be re sc heduled to t he day imm ed ia tel y fo ll owin g th e H oliday, o r s ub se que nt regular s treet s weep ing day, unl e ss ot herwise s pec ifi c all y approved in adva nce in wr it ing by th e D ire c tor of Public Work s. 4. Independent Contractor. In the pe rforma nce of se rv ices purs ua nt to thi s Contract, Cont ractor s hal l be an independent contractor and not a n office r, agent, se rv ant or c mpl oyc c of City. Co ntra ctor sha ll have excl us ive contro l over the d eta il s of t he se rvic cs and wo rk performed and over a ll persons pe rformi ng s uc h services and wo rk. Contracto r s hall be so lel y re s pon s ible for the acts a nd om issions of its officers, age nts, employees, co ntractors, a nd s ub co ntractors, if a ny. Ne ith e r Co ntractor no r it s officers, e mpl oyees, . agents, co ntra ctors, or subco ntractors shall obta i n any right to retirement benefits, Workers' Compensation be nefi ts, o r an y other benefits whic h accr uc to e m ployees of C ity, nor Co ntracto r express ly waives any c la illl it ma y have or acq u ire to s uch be nefit s. Contractor s ha ll bc so lel y liabl e for and ob li ga ted to pay di rectl y a ll a ppli c ab le taxes, in cluding, bu t not limi ted to, fede ra l and sta te in come taxes , and in con ne ct i on th ere 'vv ith Co ntractor s ha ll indem n ify and hold Ci ty ha rm less f rom a ny and all li ability that City Illa y in c ur because ofContnl c tor's failurc to pa y s uch ta xes . City s hall ha ve no obl igation whatso cvcr to pa yor w ithh old an y taxe s o n be ha lf of Contractor. 5. Law to Govern. T he la ws o f the Sta te of Ca lifornia sha ll govern t he rights, o bli gations, dutie s and liabiliti es o f City and Co ntra c tor under th is Cont ract and s hall govern t he int e rpretat ion of th is Contra c t. 6 . Ven u e. A ny liti gat ion beh .vee n City and Contra ctor co nce rnin g or aris ing out of this Contra ct s hall be fil ed and maintai ncd exc lus ive ly in t he Mun icipa l o r S u perior Courts of Sa nta C lara co un ty , State of Cal ifo rnia , or in t he U nited States Di strict CO ll l1 for t he Not1hern Di s tri c t o f Ca l ifo rn ia to the fulle st extent perm iss ib le by law. Each party co nse nt s to serv ice of pro cess in an y manner authori zed by California law. 7 . Assignme n t. Ne it her pa rty shall ass ign its right s n or de leg ate o r oth cnvise tran sfe r it s obligat ions unde r this Contra ct to any other per so ll w ith out the prior w ri tte n co nsent of Pa ge 10 of 16 79 the o ther pa rty. Any s uc h ass ig nm ent made wit ho ut th e co nse nt o rthe o th e r party s ha ll be voi d and the attempted a ss ig nm e nt s hall consti tut e a material breach of thi s Co nt ract. Fo r purposes of thi s exh ib it , "ass ig nment" s hall inc lude, but not limited to: A. A sale, exchan ge or othe r t ran s fer o r s ub stantially all ofCo ntractor"s assets dedicated to se rv ice und er thi s agreement to a third party. B. A sa le, excha n ge o r o thcr tran s fer of te n p crce nt (10%) o r m o re of thc o ut standin g co ml11 on sto ck o f Contra c tor to a per so n o the r than th e s ha reho lder(s). Es tabl is hmcnt of a I i v i ng tru st w i II n ot co n s titu te s uch a tra n s fe r, prov ided that contro l of the Co m pan y is retained by th c s hare h o lde rs. c. Any re organi zatio n, co nso lidati on, merger , reca pit alization , stock iss ua nce or reassurance , votin g tru st, poo lin g agreement, e sc row arran gem e nt, li quidation or other tran sac tion to which Contrac tor or an y of its shareho ld e rs is a palty w hi ch results in a change in ownc rs hip or control of te n percent (10 %) o r more o f t he value or vo ting ri g ht s in th e s loc k of Contra cto r ; and D. An y co mbination or th e fo regoin g (wh et he r o r not in rclate d o r con tcmpo ra neo u s tran sacti o ns) w hi c h has t he effect of any s uch tr a ns fe r or c han ge of owne rs hip . 8. S ubcontracting. The use o f a su bco ntracto r to perform se rvi ces und e r thi s contract s hall no t be p e rmitted. 9. Binding on Successors. Th e provi s ion s of thi s Contract shal l inurc to th e be n efit!O a nd be bind in g on t he s uccessors and pe rmitted a ss ig n s of t he parties . I U. Parties ill lllterest. No thin g in thi s Co ntract, w heth er exprc ss o r impli e d , is intended to co nfer any rights o n any per sons o th er t han the parties to it a nt th e ir repre se ntat i ves, successo r and permitted ass ign s. II. Compliance with Law. In th e performance of thi s co ntract, Contra c tor s hal l comply with all applicable la ws, regu lat io n s, o rdinan ces a nd codes o f the fedcral , s ta te an d local gove rnments, includin g wit hout limitatio n the Municipal Code of C ity. A. Emplo yment Eligibility. Contra c tor shall e ns ure that all em pl oyees of Co nt racto r and an y subcontractor retain ed by Co ntra cto r in co nn ection w ith thi s Agreement ha ve provided t he necessary d oc um e ntation to estab lish identity a nd e mpl oym c nt e ligibility a s re quired by the Immi g rati o n Re form a nd Co ntro l A ct o f 1986 . Fa ilure to prov ide th e necessa ry d ocu m entati o n w ill re sult in th e ter m ina ti on of the Agrccmcnt as rc quired by th e Immi grati o n Re fo rm and Co ntro l Act o f 1986. B. Discrimination Prohibited . Contracto r ass ures and agree s t hat Contract o r wi ll comp ly with T itle VI! o rth e C iv il Ri g hts Act of 19 64 and othe r lalV s pro hibitin g di scriminati o n and that no perso n s h a ll , on th e gro und s o frace, c reed, color. di sa bility, sex, sexual o ri entat io n, nati onal or igin, age, reli g ion , Vietn a m e ra ve teran 's s tatu s, political affiliat io n, o r a ny other non-merit fa c to rs be excluded from palticipating in , be denied the benefits of, o r bc ot he rwi se su bj ect ed to di sc ri m in ation under thi s Agreement. C. Drug-free Workp lace. Contra c tor and Co ntrac tor's e mployees and s ubcontracto rs shall co m p ly wi th th e C ity's policy o f maintaining a dru g -free workplace. Neither Pa ge II of 16 80 Co ntracto r nor Co nt racto r's e m ployees and s ub co nt ractor s s hall u nl awfu ll y m a n ufacture, d istribute , di s pe nse, p ossess o r use contro lle d s u bstanc e s, as d e fin e d in 2 1 U.S. Code Section 812 , includin g marijuana , hero in , coca ine , and amphetamines, at any [a c i l ity, pr emi ses or work site used i n any m an ne r in connection with performin g se r v ice s pur suant to thi s Agreeme llt. If Contract o r or any empl oyee or subcontractor or Con tra ctor is co n v icte d or plead s no lo co nte nd ere to a criminal drug statut e v io lat ion occu rrin g at slI ch a fa cility, premi ses, or works ite , the Contrac tor, w it hin fi ve d ays th e reafte r, s ha ll no tify t he City, 12 . Per mits and L icen ses, C o ntractor s hall obtain , and s h a ll ma intain thro ughout the term of thi s Co ntract, alln ccessat)' perm its, l icen ses and ap proval s re q uired fo r Contractor to perfor m t he wor k an d services agreed to be perfo rm ed by Co n t ractor to perf o rm t he work a nd se r v ices agreed to be pe r for me d by Con tra ctor purs uant to this Contract. Contrac t or s hall s how proof o f s u ch permits , l icenses or approva ls a nd s ha ll demon strate co mplia nce wi th the ter m s and co ndition s o f s uch permits , lic e nses a nd approva ls up o n th e re qu est of the Director o f Publi c Work s, 13, Owners hip of Written Mat e ri a ls, A ll re pOlts, docum e n ts, b rochures, pub li c education mate ri al s, a nd ot her wr itten , printed or photog rap hi c m aterial s deve loped by c ity o r C ontractor in conn ecti o n w ith the s erv ice to be performed und e r t hi s Contract o r in co nn ect ion w ith the Street swee pin g Se rv ices, w hether developed d ire ct ly or indirectly by c ity o r Co nt ractor, s h a ll b e and s h a ll re main t he prope lty of C ity wi th out limitat ion or re stri c ti o n o n th e use o f s u c h mater ia ls by C ity , Contractor s h a ll not use s u c h matcrial s in co nnecti on with any pr oject no t conn ec te d with thi s Contra c t without th e prior wr itten n o ti ce to a nd co nse nt of t h e Director o f Public Wo rks, S u c h conse nt s ha ll n ot be unrea so nabl y w ithh e ld. 14 . Wa iver. The waive r by City or Contractor of a ny bre ac h o r v io lat ion of an y term, cove nant o r conditi on o f thi s Co n tract s hall n o t be dee m ed t o be a wa iver o f any other te rm , covenant or cond iti o n o r of any s ub sequ e nt brea ch or v io lation of the same o r of a ny oth e r ter m, cove nant o r co nditi o n, The su bsequent a cceptance b y Ci ty of a ny fec , ta x, or a n y othe r mo ne ys, wh ic h ma y becom e du e from Co n trac to r to C ity s h a ll n ot be deemed to be a \va iver by city o f an y b reach o r violati o n of any term , cove nant or condition of t hi s Co ntra c t. 15, Pro hibition Aga in st Gifts, Co nt ractor s hall no t offe r any city offi c er o r other emp loyees a ny gifl. 16. N otices. A ll noti ces a nd ot he r co mmunication s re quired or whic h may be given under t h is Con tract s h all be d eemed given w hen depos it e d in the U nite d S tates mail or whe n pe rsona ll y del ivered or te lcfax to th e pa rt ies as specified in th is Exhibit. In th e case of a noti ce o r com m u nication by telefax, th e te le fa x s ha ll be sent to th e n umber spec ifi ed below an d a w ritt e n copy s hal l be m ai led or pe rso na ll y d el ivered w ithin th ree (3) days o f th e tran s mitta l orth e tele fa x . A ll noti c e s or o ther communi catio n s se n t b y mail sha ll be sent postage prepaid and return receipt req u ested to th e address s pecified in sect io n 9 of thi s ag re ement. E it he r pa rty ma y des ig nate a differe nt mailin g address o r a different telefax numbe r by pro v idi ng not ice to th e othe r pa rty as pro v id ed in thi s Exh ib it. Suc h not ice sh a ll be d ee m ed t o be effect ive when rece i ved if served perso nall y o r sent via F ed e ral Express, an d three da ys after be ing depos it ed in the m ai l. 17. Trans ition to Nex t Contractor. rn th e even t Contra ctor is not awarded an agreement to co ntinue to prov ide se rvi ces follow ing the exp irati o n or ear li e r te rmi nation of this Page 12 of 16 81 Co ntract, C on tr ac t o r s ha ll coo pe rate full y w ith C ity and an y s ub s e qu e nt co ntra c t o r(s) to ass lire a sm ooth t ran si ti o n of serv ices desc rib ed in thi s Contract. 18. City Re presentati ve . Ex ce pt as o th e r w ise prov id cd in thi s Co nt ra c t , C ity R e presenta t ives s h a ll be auth o ri zed to a c t o n b e half o f C ity in th e admini s tr at io n o f th is Co ntra c t. 19 . C ontractor's Reconts. Contracto r shall m a int ai n an y and a l l le d ge rs, book s of acco unt , in vo ices: vo uc her s, ca nce ll ed chec k s: and ot her reco rd s or doc um e nt s ev id enc in g or relatin g to char ges for se rv ices, or ex pendit ur es and di sbu rse ment s charged to City for a minimum pe ri o d o f three (3) y ears, o r fo r a n y lo n ge r peri o d re quired by la w . Co ntra c to r s ha ll mai n tain a ll doc uments and rec o rd s w hi c h d e m o ns tr a te pe rfo rm ance und e r t hi s Co ntrac t fo r a m in imum pcriod of three (3 ) yea r s, or for an y lo nge r per io d re quire d by Jaw, Ii-o m the date of te rminati o n o r co mpl e ti o n o f t hi s Cont rac t. A ny record s or d oc uments req u ired to bc m ai ntai ne d purs uant t o t h is contra c t s h al l be mad e a vailabl e for in spe ct io n o r audit, at an y tim e durin g regu lar bu sin ess hours, upon w ritte n requ est by th e Director of Pu b li c W o rk s o r othe r d esig nat ed re prese nta ti vc. Co pi es o f s uc h d oc ume nts s h a ll b e pro v ided to c ity fo r in s pecti o n at C ity Hall whe n it is pra c ti c al to d o so. Oth e r w ise, un less an a lt e rn at ive is mutu a ll y ag reed up o n , th e record s s hall b e available at C ontra c to r 's add re ss indi c a t e d fo r receipt o f no tic es in thi s Cont ract. W he re C ity has reason t o be l ieve that s uc h re cord s o r d oc um e n ts ma y be lost or disca rd ed du e t o di sso luti o n, di s ba ndm e nt o r terminati o n o f Co n t ra c t o r 's b u s iness, C ity m ay, by w ritt en re qu est or d e ma nd o f a ny o f th c abo ve -n a me d officers, re q u ir e tha t custody of the record s be g ive n t o C ity, and that th e record s and d oc u me nts s hall be g ra nt ed to a n y parr)' a uth or ize d by Contracto r, Contracto r 's re pre se ntati ve) o r Contr ac to r)s succ e sso r-in- interes t . 2 0 . Amend m e n t. Th is Contra c t m ay be am c nd c d or m o difi e d o n ly by w r itten agreement dul y auth o ri zed by contra c to r and th e C ity Co un c il, a nd execu tc d by t he ir a u t horized represe ntati ves . 2 I . Severa bili ty . S hould one o r m o re o f th e pr ov is io ns if thi s C ontrac t be he ld by any CO U1 t to b e in v alid , vo id o r u n e n fo rc e a bl e, th e re ma in ing prov is ion s s h a ll neve r t he less rema in and co ntin ue i n fu ll fo rce and e ffe ct , pr ov ided th at th e co ntin u at io n of such r emain i ng p rov is io n s d oes no t mate ri all y c han g e th e d uti e s or o bli g at ion s o f e ith e r pa1-ty fro m t hose dut ies o r o b li g at io n s ori g inall y c o nt e mp lat e d by thi s C o nt ra c t. 22 . T im e . Co ntrac t o r s hall d evot e s u c h t im e to the pe rfo rm an ce of serv ices p u r sua n t to t his Contrac t as m ay b e reaso nab ly ne c ess ary fo r s ati s fa c tory p e rform a nc e o f Co ntrac to r 's o b l igati o ns pursuant t o thi s Cont ract. 23. Ins urancc Requirements. Con t ra c tor s ha ll pro c ur e and ma int a in fo r t he d u rat ion of the co ntra ct "occ urre nce cove ra ge" in suran ce aga inst c lai m s fo r injuries t o per so ns o r dam ages to proper ty w hi ch m ay ari se from o r in co nnect ion w ith th e perform ance of t he wo rk he re under by th e Co ntra c tor, it s age nts, re pr esenta ti ves, e m p loyees o r su bco ntra c to rs. T he cost of s uc h in s u ra nce s ha ll be incl ud e d in th e Co nt ra ct u nit p r ices . T h e Cont rac to r s hall maintai n a ut o m o b il e l iabili ty ins ura nce o f a t least $1 mill ion dollars , a nd pro pe rty dama ge in s ura ncc o f a t least $ I m ill io n d o ll a rs . Thc Co nt rac t o r s hall a lso maintain pro pelt y d am age a nd bo dil y inju ry in suran ce o f at leas t $1 mi Il io n d o ll ars. E m p loyees w ill be covered by wo rke rs' com pensa ti o n ins uran ce. T h e C ity s h a l l be Pa ge 13 o f 16 82 na m ed as a n a dditi o nal in s ur ed o n a ll po li c ies except in wor ke rs' co mpe nsation. Ev idence of c urre nt in s urance s hall be providcd in t he form of a ce rtificate to the C ity pr ior to the s t art of wor k. The Contractor makes th e fo ll owi n g ce rtificat ion, requircd by sectio n 1861 of the Cal ifornia Labo r Code: J a m awa re of the p rov is ion s of Section 3700 of th e Labor Code w h ich require eve ry e m p loyer to be in s u red against liability for workers' compe n sation or to und e rtake self-insu ra n ce in accordance wit h th e pro v is io n s of that code, and I wi ll compl y w ith s lI c h provision s before co mme nc in g the perfo rmance of the wo rk of" this contract. 24. Hold Harmless and Responsibility of C ontra ctors. Co n tractor s hall take a ll responsib ili ty for t h e work, s hall bea r a ll losses and damages di rec tl y or indirectly resu lt ing to him , to the City, to C ity offi cer s and em ployees , or to parti es design ated by the City, on acco u n t of th e perfo rmance o r character of the work, u nfo resee n d ifficulties, accide nt s, occ urr ences, or ot her causes predicted on ac ti ve or pass i ve negl i gence of the Co ntra c tor. Contractor s h all ind e mnify, d e fe nd and hold h arm less th e City, its officers, officials, direc to rs , c mpl oyees a nd age nt s from a nd against a n y o r a ll lo ss, liabili ty, expense, claim, costs (in clud in g cost s of d efense), su it s, and da m ages of every ki nd , nature and d escr ipti o n d irectl y or indirec tl y aris ing fr om t h e perfor ma n ce of the wo rk. This paragraph s ha ll not be constr ued to exem pt th e C ity, its employees and office rs from its own fraud, willful injury or vio lati on of law whet he r willful or neg lige nt. For purposes of Secti on 2782 of the C iv il Cod e, the pa rties he reto recogn ize and agree that thi s Contract is n ot a constructi on co ntract. By execution of thi s Co nt ract , Contractor acknowledges and ag rees that it has read and und e rs t a nd s t he provisions he reof and that t his paragrap h is a materia l e lement of cons iderat ion. Approval o f the insurance contra c ts does not rcli evc t he Contr actor from li ab ili ty u nder th is paragraph. 26. De rau lt and Remedies. A. Events of d efault. Each of t he fo ll owing sh all con stitute a n event of defau lt hereund er : I. Failure to pe r for m any ob li gat ion u nd e r this Agreem e nt and fa i lure to c ure s u c h b reach imm ed iate ly up o n rccc iv ing noti ce of s u c h b reach, if t h e breach is s uc h that t he C ity determines th e health , welfare , o r safety of the public is immediatel y e nda ngere d; o r 2. Failure to perform a ny ob li gati on und e r this Agreem ent and fa i lure t o cure s u c h breach w ithin fiftee n (15) days of receiv in g notice of such breach , if the breach is s uch that the C ity determin es t hat t he health , welfare, o r safcty of the p ubli c is not im med ia t e ly enda n ge re d , provided th at if the nature of the breach i s slich that the C ity determin es it w ill reasonab ly require mo rc than fiftee n (15) days to c u re, Contractor s hall not be in defau lt if Contracto r p ro m plly commen ces th e c ure and d il igent ly proceeds to completi o n o f the clire . B. Remedies upon default. Upon an y Contracto r defau lt, City s h all have the right to imm ediately suspend or l erminate t he Agreemenl ) see k specific performance, contract w ith anot he r party to perform th is Agr eemcnt a nd l or seek damages including inc id e n tal , co n sequenti a l andl o r special damages to th e full extenl Page 14 of 16 83 allolVed by la w. C. N o Wa iver. fail ur e by C ity to se e k an y remed y fo r a n y defau lt he re und er s ha ll not co nst i tute a waiver of an y ot her right s he reund er or an y ri ght to see k any re me d y for any s ub se qu e nt defa ult . D. Litigation. Ifa ny liti ga ti o n is co mm enced between parti es to thi s Agreement co ncer n ing any pro vi sion he reof or the right s and dutie s of an y pe rso ll in relation th e reto, each pa.ty s hall bear it s own att o rn eys' fees and costs . 27 . WOI·kers' Compensa ti on and E mploye rs Liabi li ty Coverage . T he ins ure r s ha ll agree to waive a ll r ig hts of s ubrogati o n agains t th e C ity, its offi cers, o ffi c ial s, e mpl oyees, and vo lunteers fo r losses ari s in g fr o m wo rk perfo r me d by the Co nt ra c to r for th e City. 28. Entirety. Thi s Contract a nd the exhibit s attached hereto re present th e enti re agree ment o f City a nd Contractor w ith res pect t o th e services to be p rovid e d under thi s Contra ct. No pri o r w ritten o r o ral statement o r proposa l s ha ll al te r a ny terlll o r pro v is io n of this Co ntract. Pa ge 15 o f 16 84 Ex hibit E Performance Stand a rds Th e primary objec t ive of street sweep ing is to re m ove a ll leaves, pa pe r, dil1 , rocks, glass, bott les , cans and other litter and deb ri s fro m streets to e n s ur e free fl ow of wa t er in the gutte r a nd to main tain s tr ee ts in an overa ll s tate of cl eanlin ess . T he C ity w ill make the final de te rmin at io n as to w het her t he wo rk h as bee n sat is facto ril y com pl eted a nd w i ll o rder t he Contractor to re-s weep area s no t swept in a s ati sfacto ry manner. Pa ge 16 of 16 85 MINUTE ORDER J u ly 8 .2008 I. An n Su lli va n, Actin g C ity C l e rk {or thc Cit y of Sm'atoga, do ce rt ify and declare that The fo llo w in g mot io n in rcg ard s to Ite m 6 -AWA RD OF CONTRACT FOR S T R EET S'vVEEP[NG SERVICES an a ccura tc recomm e ndaT io n un a nim o usl y app ro \'cd by the folio\Ylng: PA G E/HUNTER MOVED TO 1) AWA RD ATWO YEAR STREET SWEEPING C O l 'TRACT TO UNI VE RSA l . SWEEP I NG SER V r CE S L'I; THE AMOUNT OF 590,00 0 P ER YEA R WITH AN ADDITIONAL 5 10,00 0 ALLOCATION PER YEAR FO R UNSCHEDULED SWEEPI NG: 2) AUTHO RI ZE THE C I TY MANAGER TO EXECUTE A ST R EET S W EE PI NG CONTR4-.CT WITH UN I VE RSAL SWEEP I NG SERVICES. MOTIO]'\ PASS ED 5-0 . The above mot ion wa s recorded in the m inu tes of the Sarato g a C ity Cou nci l meeting i:cid o n the IS!h day of June 2 0 0 8 . Attest: . <" ~~~- <".;;q~·~'-~.);0VY<-- Arn Suilivan, C MC Acting City Clerk SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Admin Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Annual Approval of the City’s Investment Policy - for Fiscal Year 2010/11 RECOMMENDED ACTION That the City Council review and approve the Investment Policy for Fiscal Year 2010/11. REPORT SUMMARY California Government Code Section 53600 et seq., City of Saratoga Municipal Code Section 2-20.035, and Section 16.0 of the City of Saratoga Investment Policy require the City Council to annually review and approve the City’s Investment Policy. The Investment Policy lays the foundation for the City’s investment management functions. It serves as a guide for setting and achieving investment objectives, defines rules and established benchmarks, prohibits and/or restricts investment instruments, and reduces the exposure to liability by both staff and City Council. Compliance with the investment policy is an element of fiscal discipline considered by the City’s auditors and rating agencies during their respective reviews. The City’s investment policy establishes a wide array of authorized and suitable investments in alignment with State government code; however the City’s ongoing practice is to restrict investments to the Local Agency Investment Fund (LAIF). LAIF began in 1977 as an investment alternative for California's local governments and special districts to offer governmental agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars annually, using the investment expertise of the State’s Treasurer’s Office investment staff at no cost to participating agencies. As LAIF is governed by conservative investment practices, earnings may provide slightly lower returns than actively managed bond investment portfolios during a healthy economy, however LAIF is a safe and proven investment strategy which has historically protected the City against investment losses during economic downturns, and continues to provide quarterly interest earnings in a well diversified and expertly managed portfolio. Under protection by state and federal laws, funds placed on deposit in LAIF are not subject to use by, borrowing of, or impoundment or seizure by any state official or state agency. The Treasurer’s Office also maintains Investment Protection Standards that set principles for the investment banks and broker-dealers to protect investors. Last year, at the September 2, 2009 Council Meeting, the City Council approved the Investment Policy in its current version. There are no changes recommended to that investment policy this fiscal year. The policy is 86 modeled on the policy approved by the Association of Public Treasurers of the United States and Canada (APT US&C) in August 2002. FISCAL IMPACTS None. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with State and Local regulations. ALTERNATIVE ACTION Direct Staff to make changes to the Investment Policy and return at the next meeting. FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A: Investment Policy 87 Attachment A City of Saratoga INVESTMENT POLICY FOR THE FISCAL YEAR 2010/11 1.0 Policy: It is the policy of the City of Saratoga to invest public funds in a manner which will provide the maximum security with the highest investment return, while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. 2.0 Scope: This investment policy applies to all financial assets of the City of Saratoga. These funds are accounted for in the City of Saratoga's Comprehensive Annual Financial Report and include: 2.1 Funds: 2.1.1 General Fund 2.1.2 Special Revenue Funds 2.1.3 Capital Project Funds 2.1.4 Debt Service Funds 2.1.5 Trust and Agency Funds 2.1.6 Any new fund, unless specifically exempted 2.2 Exceptions: The following financial assets are excluded: 2.2.1 Deferred Compensation Plans-Investments are directed by the individual plan participants. 2.2.2 Debt Service Funds Held by Trustees-Investments is placed in accordance with bond indenture provisions. 2.2.3 Notes and Loans-Investments are authorized by separate agreements approved by City Council. 3.0 Prudence: Investments shall be made with judgment and care--under circumstances then prevailing--which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investments, considering the probable safety of their capital as well as the probable income to be derived. 3.1 The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 88 4.0 Objectives: The primary objectives, in priority order, of the City of Saratoga's investment activities shall be: 4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of Saratoga shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objectives will be to mitigate credit risk and market risk. a. Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing only in investment grade securities and by diversifying the investment portfolio so that potential losses on individual securities will have a minimal impact on the portfolio. b. Market risk, defined as market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by limiting the average maturity of the City’s investment portfolio to two years and the maximum maturity of any one security to five years, and by structuring the portfolio based on cash flow analysis so as to avoid the need to sell securities prior to maturity. 4.2 Liquidity: The City of Saratoga's investment portfolio will remain sufficiently liquid to enable the City of Saratoga to meet all operating requirements, which might be reasonably anticipated. 4.3 Return on Investments: The City of Saratoga's investment portfolio shall be designed with the objective of attaining a rate of return throughout budgetary and economic cycles, commensurate with the City of Saratoga's investment risk constraints and the cash flow characteristics of the portfolio. 5.0 Delegation of Authority: Authority to manage the City of Saratoga's investment program is derived from the following: California Government Code Section 53600 et seq. and Saratoga Municipal Code Section 2-20.035. Management responsibility for the investment program is hereby delegated to the City Manager who shall be responsible for supervising all treasury activities of the Administrative Services Director and who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, delivery vs. payment, investment accounting, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegations of authority to persons responsible for investment transactions. No person may engage in investment transactions except as provided under the terms of this policy and the procedures established by the City Manager. The City Manager shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 6.0 Ethics and Conflicts of Interest: Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. These officers and employees involved in the investment process shall disclose to the City Manager any material financial interests in financial institutions that conduct business with the City. Employees and investment officials shall refrain from undertaking personal investment transactions with individuals with who business is conducted on behalf of the City of Saratoga. 89 7.0 Authorized Financial Dealers and Institutions: The City Manager will maintain a list of financial institutions authorized to provide investment services to the City. In addition, a list will also be maintained of approved security broker/dealers selected by credit worthiness and who are authorized to provide investment services in the State of California. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by state laws. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the City Manager with the following: personal interview, firm description and audited financial statements, proof of National Association of Securities Dealers (NASD) certification, proof of State of California registration, completed broker/dealer questionnaire and certification of having read the City of Saratoga's investment policy and applicable depository contracts. An annual review of the financial condition and registrations of qualified bidders will be conducted by the City Manager. A current audited financial statement is required to be on file for each financial institution and broker/dealer with which the City of Saratoga invests prior to any transaction. 8.0 Authorized and Suitable Investments: The City of Saratoga is empowered by Government Code Section 53601, and further limited by this investment policy, to invest in the following types of securities: Type Guarantee Limits Term to Maturity LAIF State Fund $40,000,000 On Demand U.S. Treasury Bills U.S. Treasury No Limit 1 Year U.S. Treasury Notes U.S. Treasury No Limit 5 Years U.S. Govt. Agency Issues (e.g. FNMA, GNMA) Federal Agencies No Limit 5 Years Certificates of Deposit (California Bank or Savings & Loan Companies) FDIC/FSLIC and Collateral 20% portfolio per institution; 30% total portfolio 3 Years Negotiable Certificates of Deposit Issuing Institution 20% portfolio per institution; 30% total portfolio 5 Years Investment Grade Obligations of California, or Local Governments, or Public Agencies Public Entity 20% portfolio per institution; 30% total portfolio 5 Years Money Market Mutual Funds Fund 10% portfolio per institution; 20% total portfolio On Demand Passbook Savings Account and Demand Deposit Issuing Bank Minimum necessary for current cash flow On Demand 90 The City shall not engage in leveraged investing, such as margin accounts, or any form of borrowing for the purpose of investing. The City shall not invest in instruments whose principal and interest could be at risk contrary to Section 4.1 of this policy. Examples of these instruments are options and future contracts. The City shall not invest in "derivatives". See Glossary for description of above securities. 9.0 Collateralization: Collateralization will be required on certificates of deposit and other deposit-type securities. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest, in accordance with California Government Code Section 53651 and 53652. The City of Saratoga chooses to limit collateral to those listed in Section 8.0. Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City of Saratoga and retained. The right of collateral substitution may be granted. 10.0 Safekeeping and Custody: All security transactions entered into by the City of Saratoga shall be conducted on a delivery- versus-payment (DVP) basis. Securities will be held by a third party custodian, in the City of Saratoga's name and control, designated by the City Manager and evidenced by safekeeping receipts. 11.0 Diversification: The City of Saratoga will diversify its investments by security type and institution. Limits are provided for in Section 8.0. With the exception of U.S. Treasury securities and authorized pools, no more than 30% of the City of Saratoga's total investment portfolio will be invested in a single security type or 20% with a single financial institution. 12.0 Maximum Maturities: To the extent possible, the City of Saratoga will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Saratoga will not directly invest in securities maturing more than five (5) years from the date of purchase. However, the City of Saratoga may collateralize its certificates of deposits using longer-dated investments not to exceed ten (10) years to maturity. Debt reserve funds may be invested in securities exceeding five (5) years if the maturities of such investments coincide as nearly as practicable with the expected use of the funds. 91 The City of Saratoga will retain a general operating reserve adopted annually by the City Council. The amount of active deposits and inactive investments with maturity of one year or less shall always be equal to or greater than the required general operating reserve. The report discussed in Section 15.0 shall demonstrate this policy is in effect. 13.0 Internal Control: The City of Saratoga is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by the City Manager and staff. Accordingly, the City shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. The internal controls shall address the following points: • Control of collusion. • Separation of transaction authority from accounting and recordkeeping. • Custodial safekeeping. • Avoidance of physical delivery of securities. • Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investments and wire transfers. • Development of a wire transfer agreement with the lead bank and third-party custodian. 14.0 Performance Standards: The investment portfolio shall be designed with the objective of obtaining a reasonable rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and cash flow needs. 14.1 Market Yield (Benchmark): The City’s investment strategy is passive. Given this strategy, the benchmark used by the City of Saratoga to determine whether market yields are being achieved shall be the one year U.S. Treasury Bill. 15.0 Reporting: The City Manager is charged with the responsibility of including a market report on investment activity and returns in the City of Saratoga's Cash and Investment Report. The report will be in compliance with California Government Code Section 53646. 16.0 Investment Policy Adoption: The City of Saratoga's investment policy shall be reviewed and adopted by the City Council annually. 92 GLOSSARY Broker Someone who brings buyers and sellers together and is compensated for his/her service. Comprehensive Annual Financial Report (CAFR) The City’s annual financial statements and footnotes, along with an executive summary, financial outlook, statistical information, and other financial information. Certificates of Deposit Commonly called time deposit certificates or time deposit open accounts. These are nonnegotiable. Collateralization Process by which a borrower pledges securities, property or other deposits for the purpose of securing the repayment of a loan and/or security. Also refers to securities pledged by a bank to secure deposits of public monies. Custodian A bank or other financial institution that keeps custody of stock certificates and other assets. Dealer Someone who acts as a principal in all transactions, including buying and selling from his/her own account. Delivery vs. Payment The preferred method of delivering securities, with an exchange of money for the securities. Demand Deposits A deposit of monies which are payable by the bank upon demand of the depositor. Derivative Securities that are based on, or derived from, some underlying asset, reference date, or index. FDIC Federal Depository Insurance Corporation FSLIC Federal Savings and Loans Insurance Corporation Liquidity An asset that can easily and rapidly be converted into cash without significant loss of value. Local Agency Investment Fund (LAIF) The LAIF was established by the State of California to enable treasurers to place funds in a pool for investments. There is a limitation of $30 million per agency subject to a maximum of ten (10) total transactions per month. The City uses this fund when market interest rates are declining as well as for short- term investments and liquidity. Money market mutual funds Mutual funds that invest in short term securities and strive to maintain a share price of $1. 93 Negotiable certificates of deposit A bank deposit issued in negotiable form (i.e., one that can be bought or sold in the open market). Passive Investment Strategy An approach to managing the investment portfolio, which entails a “buy and hold” strategy in which investments are generally held until they mature. Portfolio Combined holding of more than one stock, bond, commodity, cash equivalent or other asset. The purpose of a portfolio is to reduce risk through diversification. Primary Dealer A group of government securities dealers that submit daily reports of market activity and security positions held to the Federal Reserve Bank of New York and are subject to its oversight. Regional Dealer A dealer who is not a primary dealer, and therefore not monitored by the Federal Reserve, but is registered with the Securities and Exchange Commission. Safekeeping Offers storage and protection of assets provided by an institution serving as an agent U.S. Treasury Bills Commonly referred to as T-Bills these are short-term marketable securities sold as obligations of the U.S. Government. They are offered in three-month, six-month and one-year maturities. T-Bills do not accrue interest but are sold at a discount to pay face value at maturity. U.S. Treasury Notes These are marketable, interest-bearing securities sold as obligations of the U.S. Government with original maturities of one to ten years. Interest is paid semi-annually. U.S. Government Agency Issues Include securities, which fall into this category. Issues, which are unconditionally, backed by the full faith and credit of the United States, e.g. Small Business Administration Loans. 94 Page 1 of 3 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Barbara Powell Administrative Analyst II Assistant City Manager SUBJECT: Wildwood Cinema Movie Night RECOMMENDED ACTION: Accept report and provide direction on the following items: 1. Parks and Recreation Commission’s request that the Council cosponsor Wildwood Cinema Movie Night by waiving City fees, which include park rental, special event permit, and banner fees; 2. Parks and Recreation Commission’s request that the Council authorize the Commission to seek partnerships with community organizations, such as the Chamber of Commerce or Saratoga-Monte Sereno Community Foundation, to fund and co-host Wildwood Cinema Movie Night; 3. Parks and Recreation’s request to seek donations to cover Wildwood Cinema Movie Night expenses; and 4. Resolution allowing Wildwood Park to stay open until 10:00 p.m. on September 11, 2010. BACKGROUND: On March 3, 2010, the Parks and Recreation Commission (“Commission”) presented its proposed work plan to the City Council during a joint meeting. At that time, the Commission proposed holding a music event in one of the City’s parks to bring residents together and bring greater awareness of Saratoga parks to the Community. At the June 14, 2010, the Commission discussed options for a musical event and agreed to change the event to a movie night in Wildwood Park in September. The event, which the Commission has titled Wildwood Cinema Movie Night, is tentatively scheduled for September 11, 2010 at 7:30 p.m. The Commission has discussed showing a movie that features an actor, writer, or producer from Saratoga. City Co-sponsorship & Community Partnership: The Commission is requesting that the City Council cosponsor the event by waiving City fees, including park rental, special event permit, and banner fees (optional – see below). The Commission is also seeking Council authorization to partner with a community organization, like 95 Page 2 of 3 the Chamber of Commerce or Saratoga-Monte Sereno Community Foundation, which can pay for event expenses (aside from City fees) and help coordinate the event. Donations: Additionally, the Commission is asking Council for permission to solicit donations to cover event expenses. However, the City Attorney has advised staff that approval of this request may result in the appearance of a potential conflict of interest and could raise concerns about the influence of event contributions on future Commission decisions. Furthermore, this request raises logistical concerns. For example, money will need to be disbursed on a reimbursement basis and the Council may want to consider who would be responsible for event expenses if donations are insufficient to cover all costs. City Event Funding: As an alternative to allowing the Commission to seek partnerships with community organizations or solicit donations, the City Council may choose to allocate money from the Community Event Fund to cover all event expenses. There is currently $1,800 available in this fund. The Commission expects the total cost of the event will be $1,600 at minimum. Park Hours Extension: To allow the Commission to hold the event, the Council will also need to approve the attached resolution extending Wildwood Park hours to 10:00 p.m. on September 11, 2010. Per City Code (11-05.020), Saratoga parks close half an hour after sunset and park hours can be temporarily adjusted by a resolution of the City Council. FISCAL IMPACTS: The total cost of the City fees will be $145 if the Commission decides not to rent the banner space in Blaney Plaza. If banner space is rented, the City fees will be $445. If the Council decides to allocate funds to cover all event expenses, the total cost will be $1,600 without the banner or $2,900 with the banner (includes production and space rental). The list of all the expenses is detailed below, including event expenses with and without the banner. Currently, there is $1,800 remaining in the Community Event Fund in fiscal year 2010/11 should the Council decide to use this money to pay for the requested waiver of City fees or to pay for additional Wildwood Cinema Movie Night expenses. Option 1: Event Expenses No Banner Expense Amount City Fees Special Event Permit Fee $100 Wildwood Park Rental Fee $45 Total City Fees $145 Non-City Expenses Equipment Rental $800 Marketing/Promotional $355 Temporary Toilets $300 Total Non-City Expenses $1455 Total All Expenses (No Banner) $1600 96 Page 3 of 3 Option 2: Event Expenses with Banner Expense Amount City Fees Special Event Permit Fee $100 Wildwood Park Rental Fee $45 Banner Rental Fee for 1 Week $300 Total City Fees $445 Non-City Expenses Equipment Rental $800 Marketing/Promotional $355 Temporary Toilets $300 Banner $1000 Total Non-City Expenses $2455 Total All Expenses (With Banner) $2900 CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City fees for Wildwood Cinema Movie Night will not be waived, the Commission will not be authorized to seek partnerships for Wildwood Cinema Movie Night, the Commission will not be allowed to solicit donations for the event, and park hours will not be adjusted to accommodate the hours of Wildwood Cinema Movie Night. ALTERNATIVE ACTION(S): The Council may decide to allocate monies to cover all or a portion of the expenses of Wildwood Cinema Movie Night. FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution extending Wildwood Park hours to 10:00 p.m. on September 11, 2010 Attachment B: Parks and Recreation Commission’s community event fund application for Wildwood Cinema Movie Night 97 RESOLUTION NO._______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA EXTENDING THE HOURS OF WILDWOOD PARK TO 10:00 P.M. ON SEPTEMBER 11, 2010 WHEREAS, the Parks and Recreation Commission (“Commission”) proposes to show a movie in Wildwood Park on September 11, 2010 from 7:30 p.m. to 9:30 p.m. with cleanup complete by 10:00 p.m.; and WHEREAS, the Commission has titled this event “Wildwood Cinema Movie Night”; and WHEREAS, per City Code (11-05.020), Saratoga parks close thirty minutes after sunset; and WHEREAS, City Code (11-05.020) allows park hours to be temporarily adjusted by resolution of the City Council; and WHEREAS, the hours of Wildwood Park will need to be temporarily extended to 10:00 p.m. on September 11, 2010 to allow the Commission to hold Wildwood Cinema Movie Night; NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes an extension of Wildwood Park hours to 10:00 p.m. on September 11, 2010 to permit the Commission to host Wildwood Cinema Movie Night. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 7th day of July 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kathleen M. King, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk 98 CITY OF SARATOGA COMMUNITY EVENT APPLICATION 1) Applicant Name: Lerry C Wilson Agency/Organization (if applicable): Saratoga Parks and Recreation Commission Street Address: 20335 Argonaut Drive City: Saratoga Zip Code: 95070 Phone: (408) 910.9596 Fax: (408) 872-0201 E-Mail: lerry95070@yahoo.com 2) Event Name: Wildwood Cinema Movie Night Event Location: Wildwood Park, Saratoga Date(s) of Event: Saturday, September 11, 2010 3) Event Description: (attach additional pages, if needed) Proposal Host a single night outdoor movie viewing at Wildwood Park on Saturday night, September 11th. Objectives 1. Promote community involvement in our parks 2. Promote downtown destination to increase traffic volume for Village businesses See attachment for more detail 4) Anticipated number of attendees: 200 5) Anticipated matching funds: $ 0 6) Requested Funding: Please use the attached worksheet. 99 REQUESTED FUNDING EVENT NAME: Wildwood Cinema Movie Night Date Prepared: June 29, 2010 EXPENSE TYPE (e.g. advertising, banner, facility rental, materials, supplies, contractors, performers, porta-potty, etc.) AMOUNT Non-City related expenses City-related expenses (banner, facility rental, permit fee) Equipment Rental 800 Banner Creation (optional) 1000 Weekly Banner rental (optional) 300 City of Saratoga Event Permit 100 Wildwood Rental Fee 45 Temporary Toilets 300 Marketing/Promotion 355 100 Subcommittee Report – Wildwood Cinema To: City of Saratoga Parks and Recreation Commission From: Lerry Wilson, Denise Goldberg (Movie Night Subcommittee) Cc: Crystal Morrow, City of Saratoga Date: June 29, 2010 Subj: UPDATE – Single Event Movie Night at Wildwood Park (Wildwood Cinema) At the June 14th PRC meeting, this subcommittee was tasked with evaluating a potential movie night event in Wildwood Park. At a special PRC meeting June 23rd additional guidance was given resulting in the following proposal. Proposal Host a single night outdoor movie viewing at Wildwood Park on Saturday night, September 11th. Objectives 1. Promote community involvement in our parks 2. Promote downtown destination to increase traffic volume for Village businesses Overview of Event Through contacts with other cities and outside vendors, the “sit down” time for the movie would be 7.30 pm. Close time of the event would be 9.30 pm. Estimates of costs and other considerations are based on attendance of more than 200 persons at Wildwood. Estimated Cost = $1,600.00 ‐ $2,900.00 Equipment Rental $800 Marketing/Promotion $355 City of Saratoga Permit $100 Wildwood Rental Fee $45 Temporary Toilets $300 Banner (optional) $1000 Banner rental (optional) $300 Review of Special Events Checklist Items Item Requirement Item Requirement Special Event Permit YES Fire District Letter YES Event Map YES County Health Dept NO Indemnity Agreement YES ABC Permit NO Certificate of Insurance YES Noise Exception Permit YES CAL Trans NO Neighbor Notification YES Reserve Officers NO Recommendation It is this subcommittee’s recommendation to approach the Saratoga City Council to request the authorization to pursue funding from the City of Saratoga, the Saratoga‐Monte Sereno organization, other community organizations or private sources. 101 1 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Kate Bear, Arborist DIRECTOR: John F. Livingstone, AICP SUBJECT: Discussion of Issues Related to Trees RECOMMENDED ACTION: Provide staff with direction on: 1. Heritage Trees and how they should be considered in the code. 2. Planting 2,015 trees by 2015, a Community based tree planting partnership and applying for a grant through the Environmental Protection Agency (EPA). 3. The appeal process for a tree removal permit application. REPORT SUMMARY: At the June 16, 2010 Council meeting, Vice Mayor Hunter suggested that the Heritage Preservation Commission (HPC) consider selected trees as “heritage” and that the Council strengthen the City’s Code to protect trees designated as “heritage”. Vice Mayor Hunter requested that this item be scheduled on a future meeting agenda, and Councilmember Cappello seconded the request. DISCUSSION: Heritage Trees Section (15-50.020(l)) of the City Code defines a heritage tree as any tree having historic value related to the heritage of the City and designated by action of the City Council, upon recommendation of the HPC. Currently the City of Saratoga has no trees that have been identified as “heritage”. In 2006, over 50 members of the community re-organized the Saratoga Heritage Tree Society, which had been disbanded in the 1980’s. They identified trees within the City of Saratoga that they considered to be distinctive, unique, long-lived or otherwise noteworthy. Anyone within the community could nominate a tree for consideration of this distinction, and a group of four judges made the final selection of 20 trees from all nominations. A book was created which includes the 20 trees selected and it can be viewed at the Historical Museum (http://www.saratogahistory.com). Locations of these trees were provided to the Council for 102 2 acknowledgement, and the Heritage Tree Society received a proclamation from the City Council on April 28, 2006, affirming their efforts to establish a list of heritage trees (Attachment “A”). The City of Saratoga has many majestic, old trees of a variety of species. These trees provide beauty and stateliness to the city, along with all of the usual benefits provided by trees. The benefits of trees are many, and include providing oxygen, removing carbon dioxide from the atmosphere, preventing erosion on hillsides, cooling homes with shade from their canopies, adding to property values, and increasing the aesthetics of streets and neighborhoods. Surrounding cities, such as San Jose, Palo Alto and Campbell, have lists of trees that are considered to be “heritage”. Selected trees are reviewed and included on a specific list that is periodically updated and adopted by the City Council. Attachment “B” includes criteria used by the City of Campbell. To create a list of designated heritage trees, the City could propose criteria for the determination of heritage trees and draft an amendment to the City Code Chapter 13 – Historic Preservation, to include those criteria. City Code Chapter 15-50 may require amendment to include the regulation of heritage trees if they will be treated differently than protected trees. A list of the 20 trees acknowledged in 2006 by City Council proclamation may be candidates for the City’s first heritage trees to be reviewed. Planting 2,015 Trees by 2015 On October 21, 2009, the City Council supported the proposal by Vice Mayor Hunter to plant 2,015 trees by the year 2015. This effort is to replace the urban and natural forest as trees are removed and to provide new young trees for future generations. A group of volunteers are tracking tree plantings throughout the City, so that the city can recognize efforts of property owners in planting trees. Some cities, such as Palo Alto and San Jose, use non-profit organizations to assist with tree planting. Our City Forest (OCF) is one such organization and operates in San Jose. They use a multipronged approach to ensure that trees planted survive after installation and have achieved a 90% success rate. OCF incorporates community outreach, trained volunteers, stewardship agreements, and health care follow-up into their process. They preselect tree suppliers, and inspect trees prior to planting. They train volunteers to assist with community tree planting projects. They require a signed 3-year stewardship agreement from the property owner prior to planting a tree, where the owner will agree to water it. Questionnaires about the health of the new tree are sent to residents for follow up, and to answer any questions about proper care for the new tree. Trees are provided to residents at no cost, but a commitment to care for them is required. OCF is interested in working with other cities in the south bay, and would be interested in doing similar work in Saratoga. Eighty percent of their work is funded by grants that they receive from the state and twenty percent of their funding would need to come from Saratoga. In organizing community tree planting projects, OCF recommends that events be planned around a location, such as a church, school, or section of a street, where a reasonable number of trees can be planted in one day. Many events are planned for a year to accomplish the desired number of trees planted. 103 3 To assist with funding for tree planting in Saratoga, federal grant opportunities are available from the EPA to carry out initiatives that will reduce greenhouse gas emissions (Attachment “C”). Tree planting projects could be considered such an initiative. The EPA expects to award approximately 25 grants to communities in amounts ranging from $100,000 to $500,000. The deadline for grant applications is July 26, 2010 at 4 pm EDT. The funds are expected to be awarded in February 2011. The El Quito Neighborhood Association has formed a landscape and lighting district and is interested in planting trees in their neighborhood using the funds in their landscape budget. They have expressed interest in planting several hundred trees in their neighborhood and want to start this project in the fall of 2010. To enhance tree planting efforts in Saratoga, the City could do one or all of the following: Option #1: Use a portion of the funds in the City’s Tree Fund to work through OCF for organized tree planting projects in the City. A contract between OCF and the City would be necessary. Option #2: Apply for grant funding from the EPA to assist with tree planting projects in the City. A grant proposal would need to be prepared and submitted by July 26, 2010. Appeals of Tree Removal Permit Applications Saratoga receives about 400 requests to remove trees each year. The process to obtain a tree removal permit requires the following steps: 1. The property owner submits an application to the City for review. The city arborist inspects the tree(s) and determines whether they meet the criteria set forth in the city code for removal. 2. If the tree(s) meet(s) the requirements for removal, and is not dead, fallen, or does not pose an emergency situation, a notice is sent to neighboring property owners within 150 feet, letting them know that the owner has requested a permit. The appeal period is 20 days and the deadline for appeals is noted in the public notice. 3. If no appeals are received by the deadline, a permit can be issued. If a resident wishes to appeal an application, they may file an appeal form with the Community Development Department. Appeals of administrative decisions are taken to the Planning Commission. Planning Commission decisions may be appealed to the City Council. The fee is $500 for Planning Commission appeals and $600 for City Council appeals. The appeal process is as follows: 1. Once an appeal is filed, a notice of public hearing is published and a notice is mailed to everyone within 500 feet of the applicant. 2. Staff prepares a report with the City’s view of the approval or denial and a resolution to reflect the staff recommendation. 3. Staff attends a pre-meeting site visit with the Planning Commission and attends the Planning Commission meeting at which the appeal is heard. At the public hearing, staff presents the City’s view on the appeal and responds to questions by the Commission. 104 4 Owners of the tree are generally requested to obtain an outside arborist report and must attend the public hearing. The decision by the Planning Commission may be appealed to the City Council. For comparison, in the City of Mountain View, if a tree is requested for removal, a sign is posted on the tree for 10 days. If there is no appeal, a permit is granted. If a tree application is appealed, the appellant pays a $15 fee. The appeal is heard by the City’s five-member Parks and Recreation Commission/Urban Forestry Board which meets once per month. The City has two arborists, one of whom attends the appeal hearing and provides the City’s viewpoint in a 5 – 10 minute presentation on why the application has been granted or denied. Prior to the meeting, the arborist will meet with the appellant at the tree in question to discuss why the City is approving or denying the application. On occasion an outside arborist report is obtained. Sometimes the applicant/property owner pays for this report and sometimes the City of Mountain View pays for the additional report. The decision of the commission is final and cannot be appealed. If tree appeals are to be considered in a manner that is different than other administrative appeals, an amendment to the City Code, Section 15-90 would be required. A change in the appeal fee would require a change in the City’s fee schedule. FISCAL IMPACTS: Fiscal impacts will depend on the direction from City Council. The cost to amend ordinances would be between $5,000 and $10,000 for City Attorney time, plus any staff time needed. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: 1. Saratoga will continue to have no designated Heritage Trees. 2. Saratoga may not reach the goal of planting 2015 trees in five years. 3. The appeals process will remain as it currently is. ALTERNATIVE ACTION: Provide staff with alternative direction. FOLLOW UP ACTION: Direct staff accordingly. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. Notice of this meeting was properly posted at City Hall and published in the Saratoga News. ATTACHMENTS: 105 5 A. List of 20 trees acknowledged by City Council Proclamation April 28, 2006 B. City of Campbell, criteria for consideration as a Heritage Tree. C. Email of grant funding opportunity. 106 107 108 109 Page 1 of 3 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Barbara Powell, DIRECTOR: Assistant City Manager Richard Taylor, City Attorney John Livingstone, Community Development Director SUBJECT: Proposed Application for Grant Funds through Santa Clara County’s Tobacco Prevention and Control Program RECOMMENDED ACTION: Accept report and direct staff accordingly. REPORT SUMMARY: Mayor King asked that this item be placed before the Council for discussion. As noted in the June 10, 2010 City Council newsletter, the Santa Clara County Public Health Department (PHD) was recently awarded a two-year, $6.975 million grant in American Recovery and Reinvestment Act funds to reduce adult and youth smoking. The grant will fund a new “Communities Putting Prevention to Work (CPPW)” tobacco prevention and control program. The program will focus on five main strategies: 1. Creating smoke-free skilled nursing, mental health, and youth facilities to reduce secondhand smoke exposure and related health implications; 2. Limiting youth access to tobacco and outdoor advertising close to schools to reduce the number of youth who start smoking; 3. Advocating for an increased statewide tobacco tax in California, which now has the 32nd lowest tobacco tax in the nation, to increase the price of cigarettes and deter tobacco use; 4. Developing a tobacco cessation network and enabling local organizations to provide nicotine replacement therapy in the community; and 5. Advocating for development of tobacco retail licensing in Santa Clara County and its cities to monitor tobacco sellers and provide revenue for tobacco education. According to an April 27, 2010 staff report to the Board of Supervisors from Dan Peddycord, Public Health Director, “PHD will be soliciting bids from the community through a formal Request for Proposal process equaling approximately $3,160,000 for six project areas: 1. Media and Social Marketing 2. Program Evaluation 3. Smoke free facilities, advocacy, outreach and education 4. Youth advocacy to limit tobacco advertising near schools 5. State tobacco tax advocacy and local resolutions 6. Tobacco cessation resources network development”. 110 Page 2 of 3 DIRECTION REQUESTED Staff has requested, but has not yet received specific information and a timeline from PHD in order to determine how Saratoga may potentially access grant funding. However, at this time staff is seeking direction from the Council about whether to pursue a grant to fund: 1. Preparation of an ordinance to restrict tobacco use in public places; and/or 2. The cost to “tailor” the ordinance so that it would be useful/adoptable in other jurisdictions; and/or 3. A public education campaign; and/or 4. Additional Code Enforcement to uphold the provisions of the ordinance. According to the City Attorney, the Public Health Institute (PHI) has developed a model ordinance restricting smoking in outdoor areas. Attached is a one-page summary developed by PHI that can help guide development of the ordinance. Ordinance preparation: • If the City uses the model ordinance “as is”, the cost would be approximately $5,000. • Tailoring the model ordinance would increase the cost, perhaps to as much as $10,000. • A factor that will affect the cost of the ordinance will be the extent to which the Council desires to hold special meetings (study sessions, public hearings) outside of regular Council meetings and, if so, whether the Council desires the City Attorney to participate. Tailoring the ordinance for use by other jurisdictions: • The City Attorney has indicated that Saratoga could offer to supplement the work of PHI through preparation of a narrative of the issues raised during the Council’s consideration of the matter, the points pro and con, and how Saratoga ultimately resolved the issues. • The cost for this process is estimated to be from $3,000 to $6,000, depending upon the scope. Public Education campaign: • The City Attorney suggested that it may be prudent to undertake a comprehensive public education campaign prior to implementation and enforcement of the ordinance, which could reduce the amount of required Code Enforcement once the ordinance takes effect. This could include advertising in the Saratoga News/other newspapers, inclusion of an article in the Saratogan, mailing of informational material to each household, posting of information on the City website, posting of signs in parks and near other public areas and additional means of education. Some known costs for this are: Saratoga News Full page advertisement $839 Half page advertisement $410 All Silicon Valley Half page advertisement $1,700 Newspapers Additional Code Enforcement costs: • According to Captain Terry Calderone, the need for additional Code Enforcement may initially be significant, and then taper off, as time goes on. At this time, it is not possible to estimate how many calls for enforcement would occur once an ordinance was implemented. • As an example, if the City’s Code Compliance Specialist is called out once per week for after hours/weekend Code Enforcement (after hours call out is a minimum 3-hour charge) the cost to the City would be approximately $12,325 annually; additional call outs twice per week would cost approximately $24,650 annually. 111 Page 3 of 3 • If a Sheriff’s Deputy is called to respond once per week -- assuming the call out would take one hour -- (regardless of time or day of the week) the cost to the City would be approximately $8,112 annually; twice per week would cost approximately $16,224 annually. FISCAL IMPACTS: Depending upon the parameters established by the County of Santa Clara, all or a portion of the costs indicated above could be paid for by grant funds. If only a portion of the costs were covered by a grant, the City would need to identify a funding source(s) from which to pay for the items listed above. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Staff would not pursue a grant through the County of Santa Clara to offset costs associated with preparation and implementation of an ordinance restricting tobacco use in public spaces. ALTERNATIVE ACTION: The Council could direct staff to pursue grant funding for all or a portion of the costs associated with the ordinance. FOLLOW UP ACTION: Undertake Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS: Smokefree Outdoor Areas Ordinance Checklist 112 June 2009 Smokefree Outdoor Areas Ordinance Checklist Your community has a range of policy choices to consider when designing a local ordinance regulating smoking and tobacco use in outdoor areas. The options below are based on TALC’s Model California Ordinance Regulating Smoking in Outdoor Areas available at www.phlpnet.org. (Note that the policy options listed below may appear in a different order in TALC’s model ordinance.) Policy provisions that TALC considers essential already include a check mark. Contact TALC for help drafting an ordinance based on your community’s choices. POLICY OPTIONS WHAT IS REGULATED Smoking Use of other tobacco products (e.g., smokeless tobacco) WHERE SMOKING OR TOBACCO USE IS PROHIBITED Outdoor: Recreational Areas Service Areas Dining Areas Places of Employment Multi-Unit Residence Common Areas Except for a designated “smoking area” that meets certain criteria Other Public Places: Only Public Places when being used for a public event Excluding streets and sidewalks being used in their traditional capacity Within a Reasonable Distance of [ __ feet] from any vent into an Enclosed Area where smoking is prohibited Within a Reasonable Distance of [ __ feet] from any Unenclosed Area where smoking is prohibited ADDITIONAL PROVISIONS Prohibit ash cans and ashtrays from being placed within an area where smoking is not permitted Require property owners and managers to prevent patrons and guests from illegally using tobacco Require that No Smoking signs be posted ENFORCEMENT PROVISIONS Designate that the ordinance will be enforced by ______________ but also enforceable by peace officer or code enforcement officer Declare violations based on illegal smoking [ or tobacco use ] to be infractions with a fixed fine amount of $ _____ (cannot be more than $100) Declare other violations of the ordinance to be an infraction or a misdemeanor, decided at the discretion of the prosecuting attorney Allow the city or county to file a civil action for any violation: Seeking monetary fine (civil fine can be up to $1,000) Seeking injunctive relief or nuisance abatement Declare that violation of the ordinance constitutes a nuisance Allow private citizens to get an injunction against individuals for repeat violations of the ordinance and an injunction against businesses for a single violation 113 1 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Recreation & Facilities CITY MANAGER: Dave Anderson PREPARED BY: Michael Taylor, Recreation & Facilities Director DIRECTOR: Michael Taylor SUBJECT: Alternative Sites for Live KSAR Broadcast of Public Meetings RECOMMENDED ACTION: Review report and provide direction to staff regarding: 1. Whether live video and audio broadcast of public meetings is a requirement for an alternate meeting location or if a tape delay broadcast is an acceptable option; 2. A preferred alternate location for holding public meetings; 3. *Whether staff should seek funding from the KSAR 15 Trust Fund to pay for all or a portion of site improvements associated with an alternate broadcast location. *NOTE: If the City desires the site improvements to be paid for through the KSAR 15 Trust Fund, staff can request that the issue be scheduled before the KSAR Board for discussion. BACKGROUND: In July 2005, the City of Saratoga entered into an agreement with KSAR to broadcast City Council and Planning Commission meetings. Since then, the City has asked KSAR to provide additional services at an additional cost to the City such as indexing Council and Planning Commission meetings on the City’s Granicus system for web streaming. In September 2008, Council also allocated $3,000 in one-time funding to allow KSAR to make equipment upgrades that improved the recording and broadcasting of meetings held in the Council Chambers. The funding covered extending audio controls to the sound booth in the Council Chambers, one-time installation cost of new components in the KSAR studio that allow KSAR to send a signal to AT&T U-verse cable television customers, and created an audio/visual link to the LCD projection system in the Chambers. The term of the current agreement with KSAR is through June 30, 2011. REPORT SUMMARY: Complex infrastructure needs such as integration with KSAR, Comcast, AT&T, and Granicus have resulted in the Theater being the only site currently equipped for immediate live broadcast. As a result of some recent special meeting requests by City 114 2 Council for study sessions, candidate interviews, etc., the Recreation and Facilities Department was required to cancel a number of scheduled rental uses of the Civic Theater. With no currently available options for live televised broadcasts of public meetings, staff worked closely with Tom Moran and Dave Lee of KSAR to find alternative locations for live broadcast of meetings. Sites considered included: • Senior Center Adult Day Care Room. There is a plug in the wall for a Comcast feed. There are also old remote control cameras but they are no longer working. There is no direct Granicus feed there so it would not be live on the City's web site, though it would be live on the internet. KSAR staff is working with City IT staff on what it would take for a Granicus feed there. To go live from the Senior Center KSAR would need to bring over cameras, microphones, controllers, etc, and it is still uncertain if the meeting would be able to be live on the City's web site. KSAR does have the cameras, etc. for such remote shoots. They would of course also record to DVD for later rebroadcast and archiving. • Prospect Center Grace Building with a Comcast installed video feed. KSAR is investigating what Comcast would charge for this option. With a feed, the situation would be just like the current Senior Center, see above. • Prospect Center via the internet to the KSAR studio at West Valley College (WVC) or the equipment, and Comcast feed, at the Theater. Technically feasible, but unknown quality. There is the potential of pixilated, web-cam quality video on people's large screen TVs. Again, KSAR is working with City IT staff on what this option would need in terms of internet access, including the question of Granicus feed. Besides adequate internet speed, there may be internet security considerations. • Saratoga Library, Fire Station, etc. If the internet approach is feasible, KSAR could probably also do live shows from these and any other appropriately internet-connected locations. A site would need adequate internet speed and coordination with regard to any internet security issues. In addition, since neither of these facilities is City-owned, availability would be dependent on whether or not other meetings/events were already scheduled and might not accommodate the need to schedule meetings within short timeframes. DISCUSSION: It appears that creating one or more alternative sites for live broadcast of public meetings is technically feasible. Costs are still undetermined, depending on the site selected. City IT staff is currently waiting for information from Comcast for installing commercial video feed connections at the various sites. KSAR is working with City IT staff on the technical, logistical, and security feasibility of the internet approach -- particularly the integration with the Granicus system. 115 3 ALTERNATIVE ACTIONS: Make no changes in current practice and continue to hold meetings exclusively at the Civic Theater for live broadcast. Option 1 - Invest in permanent infrastructure improvements at one or more alternative sites to provide options for live broadcast. Option 2 – Conduct meetings using KSAR portable equipment for live relay broadcast. The City will need to negotiate a rate to provide this service with KSAR. Option 3 – Conduct meetings using KSAR recording equipment for tape-delay broadcast. The City will need to negotiate a rate to provide this service with KSAR. Option 4 – FISCAL IMPACTS: KSAR has a Trust Fund balance to be used exclusively for capital improvements by KSAR. The City acts as a fiscal agent for the fund, but all monies are controlled by the KSAR Board. Costs for infrastructure improvements will vary by site depending on location and needs. Once staff receives additional direction on whether live broadcast is required, and a preferred alternate location, detailed estimates can be prepared and presented to Council. FOLLOW UP ACTION: Provide direction to staff for follow-up. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting on July 7, 2010. A copy of the agenda packet is also made available at the Saratoga Branch Library and other public locations each Monday in advance of the Council meeting. ATTACHMENTS: N/A 116