HomeMy WebLinkAbout12-03-2008 City Council Agenda Packet (2)
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, December 3, 2008
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
November 26, 2008)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation Honoring Joy Atkins – Board Member of the West Valley-Mission
Community College District
Recommended action:
Present commendation.
SPECIAL PRESENTATIONS
None
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CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Minutes - November 19, 2008
Recommended action:
Approve minutes.
3. Treasurer's Report for the Month Ended August 31, 2008
Recommended action:
The City Council review and accept the Treasurer's Report for the month ended
August 31, 2008.
4. Review of Accounts Payable Check Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
November 13, 2008
November 20, 2008
5. Request for Council Agency Assignments and Adhoc Committees
Recommended action:
Informational only.
6. Resolution Reaffirming Prior City Council Actions to Preserve the Heritage Orchard
Recommended action:
Accept report and adopt Resolution reaffirming prior City Council actions which
recognized the Heritage Orchard as a valuable asset to the community that should be
preserved.
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
7. 2009 Hazardous Vegetation Program Commencement Resolution
Recommended action:
Adopt Resolution Declaring Hazardous Vegetation (Weeds) as Public Nuisance and
Setting Public Hearing.
8. Commission Qualifications and Expiring Terms
Recommended action:
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Accept the staff report and list of Commission qualifications and Commissioner terms
that will be expiring in the next calendar year.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Ann Waltonsmith
Association of Bay Area Government
Comprehensive County Expressway Planning Study Advisory Board (PAB)
Hakone Foundation Executive Committee
Santa Clara County Emergency Council
SASCC
West Valley Mayors and Managers Association
Sister City Liaison
Council Finance Committee
Highway 9 Safety AdHoc
Vice Mayor Chuck Page
Chamber of Commerce
Hakone Executive Board
West Valley Sanitation District
Council Finance Committee
Village AdHoc
Valley Transportation Authority PAC
Councilmember Kathleen King
Peninsula Division, League of California Cities
Santa Clara County Cities Association
City School AdHoc
Councilmember Jill Hunter
Historic Foundation
KSAR
Library Joint Powers Association
Santa Clara County Valley Water Commission
Village AdHoc
West Valley Solid Waste Joint Powers Association
Councilmember Aileen Kao
County HCD Policy Committee
Northern Central Flood Control Zone Advisory Board
Santa Clara County Cities Association-Joint Economic Development Policy Committee
(JEDPC)
City School AdHoc
Highway 9 Safety AdHoc
Airport Land Use Committee
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
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In accordance with the Ralph M. Brown Act, copies of the staff reports and other
materials provided to the City Council by City staff in connection with this agenda are
available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California
95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council of the City of Saratoga was posted on November 26,
2008, for the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 26th day of November 2008 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
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NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2008
12/17 Regular Meeting – Traffic Safety Commission
1/07/09 Regular Meeting – Joint Meeting with Montalvo Arts
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SARATOGA CITY COUNCIL
MEETING DATE: December 3, 2008 AGENDA ITEM:
ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson
SUBJECT: Commendation Honoring Joy Atkins – Board Member of the West Valley-
Mission Community College District
RECOMMENDED ACTION:
Present commendation.
REPORT SUMMARY:
The attached commendation honors Joy Atkins, elected board member of the West Valley-
Mission Community College District serving Santa Clara County for her many years of service
and dedication to the colleges, the district and the community.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
None
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Copy of the commendation.
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SARATOGA CITY COUNCIL COMMENDATION
HONORING JOY ATKINS
ELECTED BOARD MEMBER OF THE WEST VALLEY-MISSION
COMMUNITY COLLEGE DISTRICT SERVING SANTA CLARA COUNTY
WHEREAS, Joy Atkins served with distinction on the West Valley-Mission Community
College District Board of Trustees for twenty years, and
WHEREAS, she has served as President and Vice-President of the Board, and on Board sub-
committees, ensuring the efficient and professional running of the Board; and
WHEREAS, she has ably served on the Board for the California Community College
Trustees and reviewed countless District warrant lists on behalf of the Board for many years; and
WHEREAS, she led the first successful bond measure in the history of the District,
providing hundreds of millions of dollars in funding to build classrooms and purchase equipment for
students; and
WHEREAS, for the last six years she has been the only the woman serving on the seven
member Board of Trustees; and
WHEREAS, Ms. Atkins was one of the first Officers of the Land Corporation, which leased
excess District land to raise funds for students and
WHEREAS, her dedication to excellence in education and her understanding of the role of
the community colleges in California’s higher education program provided valuable insight and
direction to the Board; and
WHEREAS, her enthusiastic support of West Valley College and Santa Clara's Mission
College programs, students, and activities has been a hallmark of her forty years of involvement in
the life of the District.
NOW, THEREFORE, BE IT RESOLVED; that the City Council of the City of Saratoga does
hereby recognize and commends Joy Atkins for her many years of service and for her dedication to
the Colleges, the District, and the community.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of
December 2008.
_________________________
Mayor
City of Saratoga
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SARATOGA CITY COUNCIL
MEETING DATE: December 3, 2008 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson
SUBJECT: City Council Minutes – November 19, 2008
RECOMMENDED ACTION:
Approve minutes.
REPORT SUMMARY:
Approve minutes as submitted for the following City Council Meeting:
Regular Meeting – November 19, 2008
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Retain minutes for legislative history.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A – Minutes from November 19, 2008
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MINUTES
SARATOGA CITY COUNCIL
NOVEMBER 19, 2008
Mayor Waltonsmith called the Regular City Council meeting to order at 7:00 p.m. and
led the Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Jill Hunter, Kathleen King, Vice Mayor Chuck
Page, Mayor Ann Waltonsmith
ABSENT: Councilmember Aileen Kao
ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Ann Sullivan, City Clerk
Barbara Powell, Assistant City Manager
Mary Furey, Administrative Services Director
John Cherbone, Public Works Director
John Livingstone, Community Development Director
Heather Bradley, Contract Planner
REPORT OF CITY CLERK ON POSTING OF AGENDA
Ann Sullivan, City Clerk, reported that pursuant to Government Code Section 54954.2,
the agenda for the meeting of November 19, 2008, was properly posted on November 13,
2008.
ORAL COMMUNICATIONS
The following people requested to speak at tonight’s meeting:
Willys Peck asked if he could address the council on Agenda Item 13 –Heritage Orchard
Preservation – because he was unable to stay until that item came up for discussion later
in the meeting. Council concurred that he could. Mr. Peck stated he was concerned that
subsequent councils could replace the Heritage Orchard with athletic fields and suggested
that the Orchard be held in an irrevocable trust that would ensure its perpetuity.
Kathleen Casey Coakley thanked the Saratoga News for the recent article on the
proposed removal of the oak tree in the Heritage Orchard. Ms. Coakley noted some
residents have started an organization called “Friends of Saratoga” promoting the non-
removal of oak trees in the Orchard. In addition, she commented about Citizen Ray using
more than 3 minutes to speak at Council meetings; the Fence Ordinance; and the number
of staff absent on Veterans Day Holiday.
Vibha Gaitonde addressed the Council regarding her emergency generator permit and the
required 15 day waiting period to install the generator. She noted she would like the
length of the waiting period waived because she would be traveling and would not be at
her home at the conclusion of the waiting period.
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Citizen Ray commended Mayor Waltonsmith for her years of service to the city council;
spoke about dead pines in Saratoga; and expressed his appreciation for the safety
improvements that have been done on Highway 9.
COUNCIL DIRECTION TO STAFF
Councilmember King asked City Attorney Richard Taylor about the City’s Code
regarding the 15 day waiting period to install an emergency generator.
City Attorney Richard Taylor noted the City Code says there is a 15 day waiting period to
allow for an appeal process.
COMMUNICATIONS FROM BOARDS AND COMMISSIONS
Prior to the Regular Meeting representatives from the Mountain Winery met in a Joint
Meeting with the City Council. Bill Hirschman and Dave House, two of four owners of
the Mountain Winery were present to address the Council. Mr. Hirschman noted
renovation of the Mountain Winery began in September and that the first phase of the
renovation is almost complete. He thanked the neighbors residing in the immediate area
for their patience during this phase of the renovation and construction traffic and stated
the renovation should be completed in March of 2009. In addition, he noted the concert
season for this year opened on July 13th, the wine tasting is open, and their first wine
production in 60 years – produced from grapes harvested from their vineyards – is now
available for purchase.
ANNOUNCEMENTS
Councilmember Hunter announced the Village Open House on Friday, November 28th
from 5:30 p.m. to 8:00 p.m.
Mayor Waltonsmith stated the Silicon Valley Leadership Group was holding a fund raiser
for three non-profit organizations on Thursday, November 27th. The event is called “The
Turkey Trot”.
Vice Mayor Page announced he will be presenting a “Family Week” commendation to
the Saratoga Ministerial Association on Thanksgiving Day. The presentation will take
place during the 10:00 a.m. service at the Federated Church in Saratoga. [On November
25, 2008 I received confirmation from Vice Mayor Page that Councilmember Jill Hunter
will present the commendation.] Ann Sullivan, City Clerk.
CEREMONIAL ITEMS
1. COMMENDATION HONORING THE LEAGUE OF WOMEN VOTERS –
SOUTHWEST SANTA CLARA COUNTY
STAFF RECOMMENDATION:
Present commendation.
Mayor Waltonsmith read the commendation and presented it to Ann Roberts, Marge
Bunyard, Gladys and Fred Armstrong, and Terry and Judy Zaccone, representatives
from the League of Women Voters.
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2. PROCLAMATION DECLARING THE WEEK OF NOVEMBER 23-29, 2008
AS “NATIONAL FAMILY WEEK”
STAFF RECOMMENDATION:
Present proclamation.
Vice Mayor Page will be presenting the proclamation to the Saratoga Ministerial
Association during the 10:00 a.m. Thanksgiving service at the Federated Church. [On
November 25, 2008 I received confirmation from Vice Mayor Page that Councilmember
Jill Hunter will present the commendation.] Ann Sullivan, City Clerk.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
3. CITY COUNCIL MINUTES – NOVEMBER 5, 2008
STAFF RECOMMENDATION:
Approve minutes.
HUNTER/PAGE MOVED TO APPROVE CITY COUNCIL MINUTES –
NOVEMBER 5, 2008. MOTION PASSED 4-0-1 WITH COUNCILMEMBER
KAO ABSENT.
4. TREASURER’S REPORT FOR THE MONTH ENDED JULY 31, 2008
STAFF RECOMMENDATION:
The City Council review and accept the Treasurer's Report for the month ended July
31, 2008.
Vice Mayor Page removed this item for clarification. Vice Mayor Page noted the
Economic Uncertainty Fund is actually 1.3 million dollars and not 1.5 million dollars
due to the 2 million funding for the Comer Debris Wall and that the next Treasurer’s
Report will reflect this correction.
PAGE/HUNTER MOVED TO ACCEPT TREASURER’S REPORT FOR THE
MONTH ENDED JULY 31, 2008. MOTION PASSED 4-0-1 WITH
COUNCILMEMBER KAO ABSENT.
5. REVIEW OF ACCOUNTS PAYABLE REGISTERS
STAFF RECOMMENDATION:
That the City Council accepts the Check Registers for Accounts Payable cycles:
October 30, 2008
November 6, 2008
HUNTER/PAGE MOVED TO ACCEPT THE CHECK REGISTERS FOR
ACCOUNTS PAYABLE CYCLES: OCTOBER 30, 2008 AND NOVEMBER 6,
2008. MOTION PASSED 4-0-1 WITH COUNCILMEMBER KAO ABSENT.
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6. COMPREHENSIVE COUNTY EXPRESSWAY 2008 PLAN UPDATE
STAFF RECOMMENDATION:
Support the Comprehensive County Expressway Planning Study Draft 2008 Update.
Councilmember Hunter removed this item for discussion. Councilmember Hunter
asked Public Works Director John Cherbone to clarify the Expressway Plan regarding
the signal lights.
Director Cherbone stated the Expressway Plan applies to all the expressways in Santa
Clara County. He stated there will be signal light timing improvements along the
Lawrence Expressway corridor and since Lawrence Expressway ends in Saratoga this
would benefit Saratoga by moving the traffic along more efficiently. He also noted
there would be some minor improvements to the intersection of Lawrence
Expressway and Prospect Avenue by adding a turning lane, thereby increasing the
functionality of this intersection. Director Cherbone stated this is a long-term plan
and that improvements will happen in phases.
HUNTER/PAGE MOVED TO SUPPORT THE COMPREHENSIVE COUNTY
EXPRESSWAY PLANNING STUDY DRAFT 2008 UPDATE. MOTION
PASSED 4-0-1 WITH COUNCILMEMBER KAO ABSENT.
7. LANDSCAPE MAINTENANCE AGREEMENT – 18610 MARSHALL LANE
STAFF RECOMMENDATION:
Approve a Landscape Maintenance Agreement for public right-of-way landscaping at
18610 Marshall Lane and authorize the City Manager to execute the same.
HUNTER/PAGE MOVED TO APPROVE A LANDSCAPE MAINTENANCE
AGREEMENT FOR PUBLIC RIGHT-OF-WAY LANDSCAPING AT 18610
MARSHALL LANE AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE SAME. MOTION PASSED 4-0-1 WITH COUNCILMEMBER
KAO ABSENT.
8. CITYWIDE STRIPING AND SIGNAGE – APPROPRIATION OF FUNDS
STAFF RECOMMENDATION:
Approve Budget Resolution appropriating funds for Citywide Striping.
RESOLUTION NO. 08-071
HUNTER/PAGE MOVED TO APPROVE BUDGET RESOLUTION
APPROPRIATING FUNDS FOR CITYWIDE STRIPING. MOTION PASSED
4-0-1 WITH COUNCILMEMBER KAO ABSENT.
9. AMENDMENT TO PROFESSIONAL SERVICES CONTRACT WITH MPA
DESIGN
STAFF RECOMMENDATION:
Approve an Amendment to the existing professional services contract with MPA
Design for additional construction design work in the amount of $9,600 and authorize
the City Manager to execute the same.
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HUNTER/PAGE MOVED TO APPROVE AN AMENDMENT TO THE
EXISTING PROFESSIONAL SERVICES CONTRACT WITH MPA DESIGN
FOR ADDITIONAL CONSTRUCTION DESIGN WORK IN THE AMOUNT
OF $9,600 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
SAME. MOTION PASSED 4-0-1 WITH COUNCILMEMBER KAO ABSENT.
10. AUTHORIZATION TO PURCHASE TWO FORD ESCAPE HYBRID
VEHICLES
STAFF RECOMMENDATION:
1. Authorize purchase of two (2) 2009 Ford Escape Hybrids from The Ford Store in
the amount of $61,921.12
2. Approve Budget Resolution appropriating additional funding for the purchase of
the hybrid vehicles.
3. Move to declare the following vehicles as surplus and authorize their disposal:
•1996 Oldsmobile Ciera-Vehicle #92
•1996 Saturn -Vehicle # 87
RESOLUTION NO. 08-074
HUNTER/PAGE MOVED TO: 1) AUTHORIZE PURCHASE OF TWO (2) 2009
FORD ESCAPE HYBRIDS FROM THE FORD STORE IN THE AMOUNT OF
$61,921.12; 2) APPROVE BUDGET RESOLUTION APPROPRIATING
ADDITIONAL FUNDING FOR THE PURCHASE OF THE HYBRID
VEHICLES; 3) MOVE TO DECLARE THE FOLLOWING VEHICLES AS
SURPLUS AND AUTHORIZE THEIR DISPOSAL: 1996 OLDSMOBILE
CIERA – VEHICLE #92 AND 1996 SATURN – VEHICLE #87. MOTION
PASSED 4-0-1 WITH COUNCILMEMBER KAO ABSENT.
11. REQUEST TO CHANGE PARKS AND RECREATION COMMISSION
MEETING LOCATION
STAFF RECOMMENDATION:
Adopt resolution amending the meeting location of the Parks and Recreation
Commission.
RESOLUTION NO. 08-072
HUNTER/PAGE MOVED TO ADOPT RESOLUTION AMENDING THE
MEETING LOCATION OF THE PARKS AND RECREATION
COMMISSION. MOTION PASSED 4-0-1 WITH COUNCILMEMBER KAO
ABSENT.
PUBLIC HEARINGS
12. Appeal – APPLICATION #APCC08-0004 – 18605 LYONS COURT APN:389-25-
012; Appellant - Brennan: Appeal of a Planning Commission denial of Design
Review PDR07-008 requesting approval to add a second floor to the existing single
story residence. The proposal denied by the Planning Commission includes an
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approximately 594 square foot second-story addition, and a 251 square foot first floor
addition to the existing 2,189 square foot residence. Total proposed floor area would
be approximately 3,034 square feet. The maximum height of the proposed building
will be approximately 22 feet. The lot site is approximately 8,150 square feet, located
in the R-1-10,000 zoning district. Design Review approval is required pursuant to
Saratoga City Code Section15-45.060.
STAFF RECOMMENDATION:
Deny the appeal, thus affirming the Planning Commission Design Review Denial
issued on October 8, 2008.
City Attorney Richard Taylor noted the Applicant and Appellant are one and the
same.
Heather Bradley, Contract Planner, presented staff report.
Mayor Waltonsmith opened the public hearing.
Applicant Mr. Tom Brennan addressed the Council.
Mayor Waltonsmith invited public comment.
The following people spoke in support of upholding the denial:
Camille Luckadoo
Ned Mederosted
Amr Salahieh
Steve Allen
Mary Costanza
Forest Cob
Bernice Keeble
Deirdre Dunnion
Ali Salahieh
Jennifer Allen read a letter submitted by Ruchi and Sanjay Sadhu
The following people spoke in support of the appeal:
Judith Walls
Paul Summers
Howard Bennion
Neeraj Kochhar, MD
Mike Ryan
Mahmood Safa
Mayor Waltonsmith declared a 5 minute break at 9:00 p.m.
Mayor Waltonsmith reconvened the meeting at 9:05 p.m.
Mayor Waltonsmith asked Planning Commissioner Chair Manny Cappello to address
the Council regarding the design process and the various Planning Commission Study
Sessions for this application.
Applicant Sheila Brennan addressed the Council on rebuttal.
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Mayor Waltonsmith closed the public comment.
Vice Mayor Page noted that he felt a second story home was not conducive to the
small lot; and he preferred the removal of the front yard tulip tree in order to expand
the one-story. In addition, he felt the applicants had done a lot to accommodate the
neighbors and would like to see the neighbors be more reasonable.
Councilmember King stated she didn’t understand why two-story homes were
allowed in some neighborhoods and why not in this neighborhood. She also stated she
has always believed in single story overlays and that if no decision could be reached
tonight she would recommend the Community Development Director hold additional
study sessions to come up with a proposal that works for everyone.
Councilmember Hunter stated she supports the proposed design.
Mayor Waltonsmith stated she was in support of the proposed design with the
exception that the applicant reconsider planting the two proposed oak trees in the
backyard with some other trees because of the small backyard.
RESOLUTION NO. 08-073
KING/ HUNTER MOVED TO APPROVE THE PLANS SUBMITTED ON
NOVEMBER 10, 2008 SUBJECT TO THE FINDINGS AND CONDITIONS
THAT WERE BEFORE THE PLANNING COMMISSION AT THEIR
MEETING OF OCTOBER 8, 2008 WITH THE MODIFICATION THAT TWO
TREES PROPOSED TO BE PLANTED IN THE REAR YARD BE
CONDUCIVE TO GROWING NEAR SWIMMING POOLS AND BE
SUBJECT TO THE REVIEW AND APPROVAL OF THE COMMUNITY
DEVELOPMENT DIRECTOR. MOTION PASSED 4-0-1 WITH
COUNCILMEMBER KAO ABSENT.
OLD BUSINESS
13. HERITAGE ORCHARD PRESERVATION – CURRENT STATUS AND
ADDITIONAL OPTIONS
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Richard Taylor presented staff report and answered questions presented by Council.
Mayor Waltonsmith invited public comment.
The following people addressed the Council on this item:
Jenny Taylor asked the Council to protect the Heritage Orchard.
Kathleen Casey Coakley stated she would like the Orchard preserved as it is by
establishing an Irrevocable Trust.
Mayor Waltonsmith closed the public comment.
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Councilmember King favored a vote of the people of the community to determine the
future of the Heritage Orchard. In addition, she stated she would like this item placed
on the 2009 Council Retreat for discussion.
Councilmember Hunter favors having programs in the Orchard to entice people to
visit the Orchard.
Vice Mayor Page agreed to having a vote of the people regarding the future of the
Orchard and also agreed with the suggestion to agendize it on the 2009 Council
Retreat.
Mayor Waltonsmith noted she would urge the Council to continue this discussion
with the new Council with regard to an easement or a ballot initiative and that she
supports the Orchard being saved in perpetuity; however, she is aware of the cost
involved.
Council’s decision was to accept the staff report as is and to bring back a resolution
with additional direction to the new Council affirming actions taken by previous
Councils to preserve the Orchard in perpetuity.
Discussion continued regarding the oak tree in the Heritage Orchard that was
designated to be gifted to West Valley College.
City Attorney Richard Taylor stated that this has already been voted on by the
Council and that this item would have to go back to the Heritage Preservation
Commission (HPC) and go through the formal process of having the tree removal
permit issued since the HPC had determined that the Orchard is a historic landmark.
He noted this process would also include the new Heritage Orchard sign specifying
that both of these items have already been voted on by the Council.
NEW BUSINESS
None
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Ann Waltonsmith – reported:
Santa Clara County Emergency Council – met and noted that there is a lot of activity
occurring in areas not specific to cities – such as looking for grants for the upcoming
year.
Comprehensive County Expressway Planning Study Advisory Board (PAB) – currently on
hold and doesn’t feel a councilmember needs to be assigned to this adhoc in the
upcoming year.
Mayor Waltonsmith stated she attended the Northern Central Flood Control Zone
Advisory Board meeting for Councilmember Kao on November 19th noting that the
different watersheds have different needs and that the members recommended the board
leave the meeting schedule as it is with four meetings per year or have two joint meetings
and two regular meetings per year. She stated there may be some redesign and
reassignments by the Board for 2009.
Vice Mayor Chuck Page – reported:
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Chamber of Commerce – attended the last meeting and stated they are looking for a
president elect.
West Valley Sanitation District – met and they are about to celebrate their 60th
anniversary.
Council Finance Committee – met on November 19th and there weren’t any actions to
report.
Valley Transportation Authority PAC – the monthly meeting was cancelled.
After School Youth Program – that the Youth Commission would be conducting a survey
of the students that visit the Saratoga Library as well as meet with Redwood School to
define the type of after school program and the needs of the students, rather than focusing
on the venue.
Councilmember Kathleen King – reported:
Santa Clara County Cities Association – was thrilled with Assistant City Manager
Barbara Powell’s staff report on the disposable carryout bag use and all the other cities
have asked for a copy of the City of Saratoga’s resolution on the issue. She noted the
State doesn’t allow you to directly place a fee on plastic bags; however, if people
request a plastic bag, a business could charge for it. She also hoped that the members
could attend the holiday event in Gilroy.
Councilmember Jill Hunter – reported:
Historic Foundation – she attended the last meeting and at that meeting Ernie Kraule had
been appointed to oversee the landscaping at the Historic Museum; however, the ramp at
the Museum would have to be corrected before they proceed with the garden area design.
KSAR – she attended the last meeting and there continue to be monetary issues at KSAR.
She also noted KSAR will be filming the Village Open House.
West Valley Solid Waste Joint Powers Association – she attended the monthly meeting;
the participating cities would be imposing a monthly road use fee on waste management
(garbage and recycling) trucks. She noted the use fee would be $1.00; not the 26 cents
that she had reported at the last meeting.
Councilmember Aileen Kao – was absent
CITY COUNCIL ITEMS
Councilmember King suggested agendizing the tree replacement at the Book-go-round.
(City Manager Dave Anderson stated he would have City Arborist Kate Bear provide an
update in the weekly Council Newsletter).
In addition, Councilmember King inquired about agendizing Council Retreat items.
(City Manager Dave Anderson recommended that Council provide Council Retreat items
to the City Clerk as soon as possible).
Councilmember King also stated she would like to agendize discussion on how to reduce
agenda items. (There was no second by another council member)
Councilmember King also voiced her concern regarding the last CH-2 Adhoc Committee
meeting and that it hasn’t been agendized on a council agenda for discussion.
Mayor Waltonsmith noted this item was scheduled for discussion at the January Council
Retreat.
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Vice Mayor Page asked to agendize the perpetuity of the Heritage Orchard – such as a
reaffirmation of the resolution that was adopted in 2000. Councilmember Hunter
seconded the motion.
Mayor Waltonsmith stated she attended the 35th anniversary event at the Santa Clara
County Sheriff’s Office and noted that Sheriff Laurie Smith expressed her desire to meet
the newly elected council members when they are seated.
CITY MANAGER’S REPORT
City Manager Dave Anderson thanked Mayor Waltonsmith for her long service on the
City Council. He also noted he attended the annual Gonsalves City Manager meeting in
Sacramento and that the Assistant Chair of the Senate Budget Committee spoke to the
group and indicated that the committee felt that they were a “lame duck legislature” in
the special session, that there was not sufficient time to develop broad structural changes
for the state budget, and that they were viewing it as an educational process for
themselves, the public and the governor and that more structural reform will occur in the
2009 session.
ADJOURNMENT
There being no further business Mayor Waltonsmith asked for a motion to adjourn the
meeting.
PAGE/KING MOVED TO ADJOURN THE REGULAR MEETING AT 11:15P.M.
MOTION PASSED 4-0-1 WITH COUNCILMEMBER KAO ABSENT.
Respectfully submitted,
Ann Sullivan, CMC
City Clerk
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SARATOGA CITY COUNCIL
MEETING DATE: December 3, 2008 AGENDA ITEM:
DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Ann Xu, Accountant DEPT HEAD: Mary Furey, Director
SUBJECT: Treasurer’s Report for the Month Ended August 31, 2008
RECOMMENDED ACTION
The City Council review and accept the Treasurer’s Report for the month ended August 31, 2008.
REPORT SUMMARY
California government code section 41004 requires that the City Treasurer (the Municipal Code of the
City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City Treasurer)
submit to the City Clerk and the legislative body a written report and accounting of all receipts,
disbursements, and fund balances.
Section 41004. Regularly, at least once each month, the City Treasurer shall submit to the City
Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall
file a copy with the legislative body.
The following attachments provide various financial data and analysis for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL IMPACT
Cash and Investments Balance by Fund
As of August 31, 2008, the City had $162,798 in cash deposit at Comerica bank, and $15,743,779 on
deposit with LAIF. Council Policy on operating reserve funds, adopted on April 20, 1994, states that: for
cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be
allowed to fall below $2,000,000. The total pooled cash balance as of August 31, 2008 is $15,906,576
and exceeds the minimum limit required.
Cash Summary
Unrestricted Cash
Comerica Bank 162,798$
Deposit with LAIF 15,743,779$
Total 15,906,576$
19
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
The City would not be in compliance with Government Code Section 41004.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT
N/A
ATTACHMENTS
A – Cash Balances by Fund
B – Change in Total Fund Balances by Fund
C – Cash and Investments by CIP Project
D – Change in Total Fund Balances by CIP Project
E – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
20
ATTACHMENT A
The following table summarizes the City’s total cash and investment balances by Fund.
Fund Types Fund Description
Cash & Investment
Balance at
August 31, 2008
General General Fund
Reserved:
Petty Cash Reserve 1,300$
Designated:
Designated for Operations 2,808,164$
Designated for Economic Uncertainty 1,300,000$
Designated for Development Program 782,380$
Designated for Environmental Program 679,917$
Designated for Capital Projects 1,200,000$
Undesignated:2,845,248$
Special Revenue Landscape and Lighting Districts 200,928$
CDBG Federal Grants -$
SHARP Program 109,717$
Capital Project Street Projects 1,970,911$
Park and Trail Projects 1,391,047$
Facility Improvement Projects 567,587$
Adminstrative Projects 95,452$
Tree Fund 2,839$
CIP Grant Fund (173)$
Gas Tax Fund (1,635)$
Debt Service Library Bond 184,759$
Internal Service Equipment Replacement 147,473$
IT Replacement 328,956$
Facility Maintenance 224,680$
Equipment Maintenance 32,010$
Information Technology Services 160,613$
Office Stores Fund 40,648$
Liability/Risk Management 31,129$
Workers Compensation 69,287$
Trust/Agency Library Fund 693,948$
KSAR - Community Access TV 39,392$
Total City 15,906,576$
21
ATTACHMENT B
CHANGES IN TOTAL FUND BALANCE
The following table presents the ending Fund Balances for the City’s major fund types as at August 31,
2008. This table excludes Trust and Agency funds where the City acts merely as a third party custodian
of an outside party’s funds.
Fund Description
Fund
Balance
07/01/08
Increase/
(Decrease)
July
Current
Revenue
Current
Expenditure Transfers
Fund Balance
08/31/08
General
Undesignated Unreserved Balance 3,141,836 (829,287) 662,950 698,190 2,277,309
Reserved Fund Balance:
Petty Cash Reserve 1,300 - - - 1,300
Designated Fund Balances:- -
Designated for Operations 2,808,164 - - - 2,808,164
Designated Economic Uncertainty 1,500,000 (200,000) - - 1,300,000
Designated for Development 782,380 - - - 782,380
Designated for Environmental 679,917 - - - 679,917
Designated for Capital Projects 1,200,000 1,200,000
Special Revenue
Landscape/Lighting 209,821 (2,302) 305 6,975 200,850
CDBG Federal Grants - - - - -
SHARP Loan 93,877 (827) - - 93,050
Capital Project
Street Projects 2,074,547 (8,722) - 21,331 - 2,044,494
Park and Trails 1,383,847 10,404 - 10,299 - 1,383,952
Facility Improvements 515,315 9,458 5,722 1,044 - 529,451
Adminstrative Projects 100,841 (1,292) - 4,097 - 95,452
Tree Fund - 4,722 - 1,884 - 2,839
Grant Fund - - - 173 - (173)
Gas Tax Fund - - - 1,635 - (1,635)
Debt Service
Library Bond 853,620 (4,302) 1,445 666,028 184,735
Internal Service Fund
Equipment Replacement 98,109 50,277 - 915 147,472
Technology Replacement 316,310 12,826 - 179 328,956
Building Maintenance 101,361 154,858 - 41,330 214,890
Equipment Maintenance 13,412 43,381 - 12,533 44,260
Information Technology Services 122,541 68,992 - 33,766 157,768
Stores Fund 32,616 12,044 999 5,010 40,648
Liability/Risk Management 128,689 (90,927) - 6,715 31,048
Workers Compensation 47,736 22,174 - 649 69,260
Total City 16,206,240 (748,522) 671,421 1,512,756 - 14,616,385
22
ATTACHMENT C
CASH AND INVESTMENTS BALANCES BY CIP PROJECT
The following table details the cash balances for each project in the Streets, Parks & Trails, Facility
Improvements, and Administrative Project Program Funds.
CIP Funds/Projects
Cash & Investment
Balance at
August 31, 2008
Street Projects
Traffic Safety 11,757
Highway 9 Safety Project 55,460
Annual Street Resurfacing Project 507,923
Sidewalks Yearly Project 70,075
Saratoga Sunnyale Road Resurfacing (114,321)
Traffic Signal @ Verde Vista Lane 90,000
Fourth Street Bridge 100,000
Highway 9 and Oak Place Pedestrian Sign (16,188)
Quito Road Bridge Replacement 9,730
Quito Road Bridge Construction 115,726
Village Newsrack Enclosur 23,384
Village Façade Program 19,430
Solar Power Radar Feedback Signs 24,158
El Quito Area Curb Replacement 37,552
Sobey Road Culvert Repair 150,000
Village Trees & Lights at Sidestreets 31,965
Village Pedestrian Enhancement 115,000
Prospect Road Median 1,556
City Entrance Sign/Monument 23,788
Village-Streetscape Impv (Sidewalk, Curbs)540,665
Saratoga-Sunnyvale ADA Curb Ramps (2,525)
Saratoga-Sunnyvale/Gateway Sidewalk 57,224
CIP Allocation Fund 118,552
Total Street Projects 1,970,911$
Parks & Trails
Hakone Garden Kol Pond 50,000
EL Quito Park Improvement 118,209
Wildwood Park - Water Feature/Seating 7,199
Historical Park Landscape 37,200
Citywide Tree Replanting 129,566
Hakone Garden D/W 142,829
Wildwood Park Improvement (4,543)
DeAnza Trail (77,802)
Kevin Moran Improvements 982,365
West Valley Soccer Field (51,412)
Park/Trail Repairs 21,130
Heritage Orchard Path 6,153
Trail Segment #3 Repair 7,912
Teerlink Ranch Trail 22,242
Total Parks & Trails 1,391,047$
Facility Improvements
Civic Center Landscape 13,385
Warner Hutton House Improvements 5,868
Facility Projects 39,735
Fire Alarm at McWilliams & Museum 11,371
North Campus Improvements 495,465
Historical Park Fire Alarm System 1,762
Total Facility Improvements 567,587$
Administrative Projects
Financial System Upgrade 8,516
Document Imaging Project 89,519
CDD Document Imaging Project (2,584)
Total Administrative Projects 95,452$
Tree Fund
Tree Fund 2,839$
CIP Grant Fund
CIP Grant Fund (173)$
Gas Tax Fund
Gas Tax Fund (1,635)$
Total CIP Funds 4,026,026$
23
ATTACHMENT D
FUND BALANCES BY CIP PROJECT
The following table details the fund balances for each project in the Streets, Parks & Trails, Facility
Improvements, and Administrative Project Program Funds.
CIP Funds/Projects
Fund
Balance
07/01/08
Increase/
(Decrease)
July
Current
Revenue
Current
Expenditure Transfers
Fund
Balance
08/31/08
Street Projects
Traffic Safety 11,757 - - - 11,757
Highway 9 Safety Project 55,460 - - - 55,460
Annual Street Resurfacing Project 732,980 (8,722) - 21,331 702,927
Sidewalks Yearly Project (3,564) - - - (3,564)
Saratoga Sunnyale Road Resurfacing (178,292) - - - (178,292)
Traffic Signal @ Verde Vista Lane 90,000 - - - 90,000
Fourth Street Bridge 100,000 - - - 100,000
Quito Road Bridge Replacement 9,730 - - - 9,730
Quito Road Bridge Construction 115,726 - - - 115,726
Village Newsrack Enclosur 23,384 - - - 23,384
Village Façade Program 19,430 - - - 19,430
Solar Power Radar Feedback Signs 24,158 - - - 24,158
El Quito Area Curb Replacement 37,553 - - - 37,553
Sobey Road Culvert Repair 150,000 - - - 150,000
Village Trees & Lights at Sidestreets 31,965 - - - 31,965
Village Pedestrian Enhancement 115,000 - - - 115,000
Prospect Road Median 1,556 - - - 1,556
City Entrance Sign/Monument 23,788 - - - 23,788
Village-Streetscape Impv (Sidewalk, Curbs) 540,665 - - - 540,665
Saratoga-Sunnyvale ADA Curb Ramps (2,525) - - - (2,525)
Saratoga-Sunnyvale/Gateway Sidewalk 57,224 - - - 57,224
CIP Allocation Fund 118,552 - - - 118,552
Total Street Projects 2,074,547 (8,722) - 21,331 - 2,044,494
Parks & Trails
Hakone Garden Kol Pond 50,000 - - - 50,000
EL Quito Park Improvement 118,209 - - - 118,209
Wildwood Park - Water Feature/Seating 7,199 - - - 7,199
Historical Park Landscape 37,200 - - - 37,200
Citywide Tree Replanting 129,566 - - - 129,566
Hakone Garden D/W 142,829 - - - 142,829
Wildwood Park Improvement (4,543) - - - (4,543)
DeAnza Trail (77,802) - - - (77,802)
Kevin Moran Improvements 982,259 10,404 - 10,299 982,364
West Valley Soccer Field (58,507) - - - (58,507)
Park/Trail Repairs 21,130 - - - 21,130
Heritage Orchard Path 6,153 - - - 6,153
Trail Segment #3 Repair 7,912 - - - 7,912
Teerlink Ranch Trail 22,242 - - - 22,242
San Marcos OP Space Trail - - - - -
Total Parks & Trails 1,383,847 10,404 - 10,299 - 1,383,952
Facility Improvements
Civic Center Landscape 13,384 - - - 13,384
Warner Hutton House Improvements 5,868 - - - 5,868
Facility Projects 39,735 - - - 39,735
Fire Alarm at McWilliams & Museum 11,371 - - - 11,371
North Campus Improvements 443,195 9,458 5,722 1,044 457,331
Historical Park Fire Alarm System 1,762 - - - 1,762
Total Facility Improvements 515,315 9,458 5,722 1,044 - 529,451
Administrative Projects
Financial System Upgrade 8,516 - - - 8,516
Document Imaging Project 92,325 - - 2,806 89,519
CDD Document Imaging Project - (1,292) - 1,292 (2,584)
Total Administrative Projects 100,841 (1,292) - 4,097 - 95,452
Tree Fund
Tree Fine Fund - 4,722 - 1,884 2,839
CIP Fund
CIP Grant Fund - - - 173 (173)
Gax Fund
Gas Tax Fund - - - 1,635 (1,635)
Total CIP Funds 4,074,550 9,848 5,722 36,772 - 4,054,379
24
ATTACHMENT E
25
Dave Anderson
Melanie Whittaker Mary Furey
RECOMMENDED ACTION:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
November 13, 2008
November 20, 2008
REPORT SUMMARY:
Attached are the Check Registers for:
Date
Ending
Check No.
11/13/08 110869 110915 47 196,691.69 11/13/08 11/06/08 110868
11/20/08 110916 110976 61 134,536.38 11/20/08 11/13/08 110915
AP Date Check No. Issued to Dept.Amount
11/13/08 110878 Recreation 38,252.43
11/13/08 110884 Public Works 19,864.30
11/13/08 110887 Public Works 37,335.89
11/13/08 110888 Public Works 44,000.00
11/13/08 110902 Public Works 15,686.90
11/20/08 110954 Various 16,058.56
11/20/08 110961 Various 21,058.70
The following are Accounts Payable checks that were voided or manually issued:
AP Date Check No.Amount
11/13/2008 110898 (91.20)
11/13/2008 110899 (33.02)
11/20/2008 110892 (400.00)
Monthly Services - Legal Fees / City
Attorney / Litigation
Issued to
Final Retention
San Jose Water Various Monthly Water Service
Purchase 2007 Chevy Dump Truck
Striping Service - Phase 1
George Bianchi Streets
Shute Mihaly &
Weinberger Various
Printing Error - Reissue 11/26/08
Description
Printing Error - Reissue 11/20/08
Printing Error - Reissue 11/20/08
Gilroy Chevrolet Vehicle/Equipment Replacement
On-Line Striping Streets
CRW Industries Facilities N Campus Improvements
Fehr & Peers General Consultant Services
Accounts Payable
Accounts Payable
The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the expenditure:
Fund Purpose
SUBJECT: Review of Accounts Payable Check Registers.
Type of Checks Date
Starting
Check No.
Ending Check
No.Total Checks Amount Checks Released
Prior Check Register
DEPARTMENT:Finance & Administrative Services CITY MANAGER:
PREPARED BY:DEPT. DIRECTOR:
SARATOGA CITY COUNCIL
MEETING DATE:December 3, 2008 AGENDA ITEM:
26
The following is a list of cash reduction by fund:
Fund #AP 11/13 AP 11/20 Total
111 General 41,249.95 89,604.40 130,854.35
231 Village Lighting -
232 Azule Lighting -
233 Sarahills Lighting -
241 Arroyo de Saratoga Landscape -
242 Bonnet Way Landscape -
243 Carnelian Glen 85.37 85.37
244 Cunningham/Glasgow Landscape 118.66 117.93 236.59
245 Ferdericksburg Landscape -
246 Greenbriar Landscape -
247 Kerwin Ranch Landscape 534.48 534.48
248 Leutar Court Landscape -
249 Manor Drive Landscape 58.26 58.26
251 McCartysville Landscape -
252 Prides Crossing Landscape 96.88 96.88
253 Saratoga Legends Landscape 401.86 401.86
254 Sunland Park Landscape 299.41 299.41
255 Tricia Woods Landscape 34.45 34.24 68.69
271 Beauchamps Landscape 328.80 328.80
272 Bellgrove Landscape -
273 Gateway Landscape -
274 Horseshoe Landscape/Lighting 199.21 199.21
275 Quito Lighting -
276 Tollgate LLD -
277 Village Commercial Landscape 543.70 844.23 1,387.93
311 Library Bond Debt Service -
411 CIP Street Projects 55,041.67 2,226.23 57,267.90
412 CIP Parks Projects 428.90 1,479.15 1,908.05
413 CIP Facility Projects 38,365.97 312.50 38,678.47
414 CIP Admin Projects 2,998.44 308.51 3,306.95
421 Tree Fine Fund 1,100.00 9,708.06 10,808.06
431 Grant Fund - CIP Streets 856.52 178.69 1,035.21
481 Gas Tax Fund 12,864.00 12,864.00
611 Liability/Risk Mgt -
612 Workers' Comp -
621 Office Stores Fund 4,312.30 75.28 4,387.58
622 Information Technology 4,034.43 5,793.90 9,828.33
623 Vehicle & Equimpent Maint 750.79 750.79
624 Building Maintenance 1,730.71 8,006.89 9,737.60
631 45,875.99 227.31 46,103.30
632 -
196,691.69 134,536.38 331,228.07
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the A/P Checks By Period and Year report format
IT Equipment Replacement
TOTAL
Fund Description
Vehicle & Equipment Replacement
27
28
207
205
206
211
215
233
227
202
203
228
212
201
209
222
225
217
210
216
226
232
231
204
229
224
29
3
0
3
1
3
2
3
3
3
4
3
5
3
6
3
7
3
8
SARATOGA CITY COUNCIL
MEETING DATE: December 3, 2008 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson
SUBJECT: Request for Council Agency Assignments and Adhoc Committees
RECOMMENDED ACTION:
Informational only.
REPORT SUMMARY:
Each year in conjunction with the Council reorganization the City Council makes new outside
agency and AdHoc Committee assignments. For your information, I have attached Resolution
07-076 (Attachment A), a draft Resolution for 2009 without Council assigments, and a brief
informational summary regarding the various agencies.
Please review the attached information and submit assignment preferences to the Mayor by
5 p.m., December 10, 2008. The resolution of the final assignments will be brought back for
Council consideration on December 17, 2008. The following City Council Adhoc &
Committees to be considered are: Council Finance Committee , City/School Adhoc, and Village
Adhoc.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Council representatives to various agencies and Council liaison to various adhoc committees will
remain unfilled.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Retain minutes for legislative history.
39
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – Resolution 07-076
Attachment B – Draft 2009 Council Assignment Resolution
Attachment B – Informational Summary
40
RESOLUTION NO. 07-076
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING COUNCIL REPRESENTATIVES TO AGENCIES AND ADHOC
COMMITTEES
WHEREAS, the City Council reorganized on December 4, 2007, for the coming year;
and
WHEREAS, representatives from the City Council serve on various agencies and adhoc
committees; and
WHEREAS, the responsibility for representing the City Council should be shared by all
its members.
NOW, THEREFORE, BE IT RESOLVED that after due consideration of the interest of the
City Council and the needs of the various organizations to which the City Council sends
representatives, the following representatives agree hereby to be appointed to the agencies and
adhoc committees named, through December 2008, or until replaced:
Agency Councilmember Alternate
Association of Bay Area Government Waltonsmith Page
Chamber of Commerce Page Hunter
Comprehensive County Expressway
Planning Study Policy Advisory
Board (PAB)
Waltonsmith Kao
County HCD Policy Committee Kao Hunter
Hakone Foundation Board Page N/A
Hakone Foundation Executive
Committee
Waltonsmith N/A
Historic Foundation Hunter Kao
KSAR Community Access TV Board Hunter Waltonsmith
Library Joint Powers Association Hunter King
Northern Central Flood Control Zone
Advisory Board
Kao Hunter
Peninsula Division, League of
California Cities
King Page
Recycling & Waste Reduction
Commission of SCC
Kao Page
Santa Clara County Valley Water
Commission
Hunter Page
Santa Clara County Cities Association King Waltonsmith
Santa Clara County Cities Association-
Joint Economic Development Policy
Committee (JEDPC)
Kao King
Santa Clara County Emergency Waltonsmith Hunter
41
Council
SASCC Waltonsmith Hunter
Sister City Liaison Waltonsmith Kao
West Valley Solid Waste Joint Powers
Association
Page Hunter
Valley Transportation Authority PAC King Page
West Valley Sanitation District Page Kao
West Valley Mayors and Managers
Association
Waltonsmith Page
(Both members are required to attend meetings)
City School Ad-Hoc Kao King
Council Finance Committee Waltonsmith Page
Facility Naming Ad-Hoc Waltonsmith King
Highway 9 Safety Ad-Hoc Kao Waltonsmith
North Campus Ad-Hoc King Page
Prospect Ave Ad-Hoc Waltonsmith King
Village Ad-Hoc Hunter Page
The above and forgoing resolution was passed and adopted by the Saratoga City Council at a
regular meeting held on the 19th day of December, 2007, by the following vote:
AYES: Councilmembers Jill Hunter, Aileen Kao, Kathleen King
Vice Mayor Chuck Page
NOES: None
ABSENT: Mayor Ann Waltonsmith
ABSTAIN: None
______________________________
Chuck Page, Vice Mayor
ATTEST:
________________________________
Cathleen Boyer, City Clerk
RESOLUTION NO. 08-
42
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING COUNCIL REPRESENTATIVES TO AGENCIES AND ADHOC
COMMITTEES FOR 2009
WHEREAS, the City Council reorganized on December 2, 2008, for the coming year;
and
WHEREAS, representatives from the City Council serve on various agencies and adhoc
committees; and
WHEREAS, the responsibility for representing the City Council should be shared by all
its members.
NOW, THEREFORE, BE IT RESOLVED that after due consideration of the interest of the
City Council and the needs of the various organizations to which the City Council sends
representatives, the following representatives agree hereby to be appointed to the agencies and
adhoc committees named, through December 2009, or until replaced:
Agency Councilmember Alternate
Association of Bay Area Government
Chamber of Commerce
Comprehensive County Expressway
Planning Study Policy Advisory
Board (PAB)
County HCD Policy Committee
Hakone Foundation Board
Hakone Foundation Executive
Committee
Historic Foundation
KSAR Community Access TV Board
Library Joint Powers Association
Northern Central Flood Control Zone
Advisory Board
Peninsula Division, League of
California Cities
Recycling & Waste Reduction
Commission of SCC
Santa Clara County Valley Water
Commission
Santa Clara County Cities Association
Santa Clara County Cities Association-
Joint Economic Development Policy
Committee (JEDPC)
Santa Clara County Emergency
Council
SASCC
Sister City Liaison
43
West Valley Solid Waste Joint Powers
Association
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers
Association
(Both members are required to attend meetings)
City School Ad-Hoc
Council Finance Committee
Village Ad-Hoc
The above and forgoing resolution was passed and adopted by the Saratoga City Council at a
regular meeting held on the 17th day of December, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
________________________________
Ann Sullivan, City Clerk
44
Saratoga City Council Committee/Agency Information Sheet
Association of Bay Area Government (ABAG)
ABAG is the Regional Planning Agency for the nine County Bay Areas. Executive
Board meetings are held quarterly, however a representative appointed by the Santa Clara
Cities Association represents Saratoga along with other cities in Santa Clara County. The
only meeting a Councilmember may actually need to attend is the annual General
Assembly held in Oakland in the spring, date and time to be announced.
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
(Currently on hold)
In 2002 the County formed the PAB and by August 2003 it developed and documented
consensus on potential expressway improvements of all types. In addition, the Study
developed funding requirements, financing scenarios, and recommendations regarding
issues such as maintenance support and traffic enforcement.
The County of Santa Clara re-established the PAB in October 2007. The PAB will now
provide a forum for policy input from elected official for updating the Expressway
Study’s Implementation Plan adopted in 2003.
Saratoga Chamber of Commerce
City Councilmember, City Manager or designee may serve as ex-officio member of the
Chamber of Commerce Board. In 2008, meetings have been held the second Thursday of
every month at 6:00 p.m. at West Valley College. The Chamber Board may change the
time and date of the Board meetings at their annual retreat which will be held sometime
in December 2009.
Santa Clara County Cities Association Legislative Task Force
The Task Force is an advisory body to the Cities Association, which reviews pending
state and federal legislation for potential impacts to cities. Occasionally, the Task Force
will recommend positions for the Cities Association and individual City Councils to take
on specific legislation. The Task Force usually meets five to six times a year on the
fourth Thursday of the month at 5:30 p.m. at the Sunnyvale City Hall.
Santa Clara County Housing and Community Development (HCD) Council
Committee
The HCD Council Committee is comprised of local elected officials who review and
recommend policies and priorities concerning the County’s Housing & Community
Development, and Community Development Block Grant Programs (CDGB) to the
County Board of Supervisors. The Committee’s meeting schedule varies, but it generally
convenes at 5:30 p.m. six to eight times throughout the year at the offices of the County
Housing Authority, 505 West Julian Street, San Jose.
Santa Clara County Emergency Council (EPC)
The EPC is comprised of City and County representatives who review and prioritize
emergency planning efforts at the countywide level. The EPC meets quarterly at the
1
45
Santa Clara County Sheriff’s Office (EOC) usually on the third Thursday of the month at
12 noon.
Hakone Foundation Board
According to the Lease Agreement between the City of Saratoga and the Hakone
Foundation that was signed on October 18, 2000. According to the agreement, the
Mayor will sit on the Executive Committee and the Vice Mayor will sit on the Board.
The Board meets third Monday of every month at 12:00 noon. at the Cultural Exchange
Center in the gardens.
KSAR Community Access CATV Foundation Board
One member of the City Council, along with the City Manager, represent the City on the
Community Access Television Board. Other Board members include one Trustee from
the West Valley-Mission College District Board, one staff member from West Valley
College, and three public members who must be Saratoga residents and who are selected
jointly by the four City and College Board members. The CATV Board established
policies and priorities for the management and operation of the local community access
television station, which are then implemented by the Community Access Coordinator.
Currently, the Board meets on the second Thursday of every month at 12:00 p.m. at City
Hall.
Santa Clara County Library System Joint Powers Authority Board
Each city, which is a JPA member, along with the County, has a representative on the
JPA Board. Board members are elected officials of the JPA member agencies. The
Library JPA is the policy making and governing body of the County’s library system, of
which Saratoga Community Library is a part. The Library JPA meets six times a year at
1:00 p.m. on Thursdays.
Lower Peninsula Valley Flood Control and Watershed Advisory Committee
(Originally called Santa Clara Valley Water District North Central Flood Control)
The Water District provides flood control activities throughout the county via five flood
control zones which fund these activities through benefit-assessments levied against
properties within each zone. The City of Saratoga is locates entirely within the North-
Central Zone of the District. Each zone is served by an advisory committee of elected
and appointed representatives of the cities within the zone. The purpose of the advisory
committee is to formulate recommendations on flood control efforts within the zone to
the Water District’s Board of Directors. The North-Central FCZ Advisory Committee
generally meets four times per year in February, May, September, and November on
Wednesdays at 9:30 a.m. at the Santa Clara Valley Water District Headquarters in San
Jose. [This Committee was originally called Northern Central Flood Control Zone
Advisory Board and has just recently been renamed. The Committee will be voting in
January regarding changes to the time, location, etc.]
League of California Cities Peninsula Division
Saratoga, by virtue of its location, is situated within the peninsula Division of the League
of California Cities. The League serves to represent the interests of all California cities
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by advocating public policy at both the state and national levels. Official League policy
is formulated through system of committees, departments and divisions, the latter of
which is comprised of elected officials from each city within the division. The Peninsula
Division of the League meets on an as-needed basis, generally several times each year, at
a location usually within southern San Mateo County.
Santa Clara Valley Water Commission
Similar to the Flood Control Zone Advisory Committees, the Water District’s Water
Commission advises the Water District Board on water supply issues in Santa Clara
County. The Commission is mostly made up of elected official who represent the cities
within the county, although staff members appointed by their City Councils represent
some cities. The Water Commission meets four times per year on Wednesday at 12 noon
at the Santa Clara Valley Water District Headquarters in San Jose.
Santa Clara County Cities Association (City Selection Committee)
The Cities Association serves as a forum for the 15 cities within Santa Clara County to
discuss issues of mutual concern. Each city is represented at meetings of the Cities
Association by one city councilmember, and meeting are held on the second Thursday of
every month at 7:00 p.m. at Sunnyvale City hall. Occasionally, the Cities Association
will convene as the City Selection Committee to perform certain statutory obligations
relating to the appointment of city representatives to various county and regional bodies
such as LAFCO, the Air District Board, etc., however no additional meeting result
because of this.
Saratoga Area Senior Coordinating Council Liaison
Two City representatives (one City Council representative appointed by the Mayor and
one City staff member appointed by the City Manager) serve as voting members on the
SASCC Board of Directors to maintain open communication and provide oversight to the
organization. The Board meets on the third Tuesday of every month at 9:30 at the Senior
Center.
Saratoga Sister City Committee Liaison
One member of the City Council serves as liaison to the Sister City Committee, which
meets the second Monday of every month at 7:30 p.m. usually at the Senior Center. The
purpose of the Sister City Committee is to plan and carry out programs and activities,
which strengthen Saratoga’s relationship with its sister, city, Muko-Shi, in Japan.
West Valley Solid Waste Joint Powers Authority
This JPA consists of the west valley cities of Campbell, Los Gatos, Monte Sereno, and
Saratoga formed a JPA to coordinate efforts in carrying out solid waste collection and
disposal activities, and in meeting the mandates of AB939, the States’ Integrated Waste
Management Act. Because the four cities have similar demographics and are served by
the same solid waste hauler and disposal service, a coordinated approach to solid waste
management in the west valley makes good sense. The JPA is served by an Executive
Director who is a private consultant under contract and who has considerable expertise in
the field of solid waste.
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One of their important functions the JPA performs each year is the establishment of solid
waste collection rates within each city. The JPA Board is composed of one
councilmember from each of the four member agencies, and is currently meeting on a
quarterly basis, dates to be determined, typically starting at 5:00 p.m. at Monte Sereno
City Hall.
Santa Clara Valley Transportation Authority Policy Advisory Committee
The VTA PAC is one of several standing advisory committees to the VTA Board of
Directors. Composed of elected official representing the cities through the County, the
PAC makes recommendations to the VTA Board on issues of transportation planning and
programming. The VTA PAC currently meets on the second Thursday of every month at
4:30 p.m. at the VTA offices on North First Street in San Jose.
West Valley Sanitation District
The West Valley Sanitation District is governed by a five-member board composed of
one councilmember from each of the four west valley cities, and the 4th District County
Supervisor. The Board meets on the second and fourth Wednesday of every month at
6:00 p.m. at the District’s Office, 110 E Sunnyoaks Avenue in Campbell. Board
members are compensated $100 for each meeting attended.
Recycling & Waste Water Reduction Commission of SCC
The Recycling and Waste Reduction Commission is the principal advisory body to city
councils and the Board of Supervisors on countywide solid waste planning issues and the
Countywide Integrated Waste Management Plan. The Commission meets on the 4th
Wednesday of the month at 5:30 p.m., 1735 N. First Street, Suite 301.
City Council Standing and AdHoc Committees
Council Finance Committee
City/School Adhoc Committee
Village Adhoc Committee
48
SARATOGA CITY COUNCIL
MEETING DATE: December 3, 2008 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Barbara Powell DIRECTOR:
Assistant City Manager
SUBJECT: Resolution Reaffirming Prior City Council Actions to Preserve the Heritage
Orchard
RECOMMENDED ACTION:
Accept report and adopt Resolution reaffirming prior City Council actions which recognized the
Heritage Orchard as a valuable asset to the community that should be preserved.
OVERVIEW:
At its November 19, 2008 meeting, the City Council reviewed actions taken by previous City
Councils to preserve the Heritage Orchard including :
1. Adoption of Ordinance HP-3 on August 15, 1984 designating the property known as
Central Park as a Historic Landmark.
2. Adoption of Resolution 00-046 on September 6, 2000 resolving “. . .that the Heritage
Orchard is herby recognized as a valuable asset to the community that should be
maintained for the enjoyment of generations to come”.
3. Adoption of Resolution 00-049 on October 4, 2000, amending Resolution 00-046, by
inserting the words “in perpetuity”, thus reading, “that the Heritage Orchard is hereby
recognized as a valuable asset to the community that should be maintained in perpetuity
for the enjoyment of generations to come”.
4. Approving a “Heritage Orchard Master Plan” on September 5, 2001 to provide “. . .for
the renovation of the existing orchard and (setting) out guidelines to control future uses
in the interest of minimizing disruption of the existing character or health of the
orchard”.
5. Approving Resolution 02-021 on April 3, 2002, amending the Heritage Orchard Master
Plan to allow the removal of non-orchard trees.
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Page 2 of 3
The Council also discussed two additional actions that could be undertaken in order to provide a
higher degree of protection by limiting the ability of future City Councils to remove the heritage
resource designation or other policy protections described above. These two primary approaches
include:
1. Placing an initiative measure on the ballot to have the voters reaffirm and readopt some
or all of the Orchard protection policies that have been adopted to date. As a general
rule, matters that have been approved by the voters may only be changed by the voters,
not by the City Council.
2. Placing a historic preservation easement on the Orchard lands to limit use of the land to
purposes specified in the easement for perpetuity. This is a tool recommended by the
National Trust for Historic Preservation for significant historic resources.
At the conclusion of its discussions, Council directed staff to prepare a Resolution for
consideration by the incoming City Council (two newly elected Council members were sworn in
on December 2, 2008) to reaffirm prior Council efforts intended to preserve the Heritage
Orchard.
A proposed resolution is attached for Council consideration and adoption, if desired.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The current protections afforded the Heritage Orchard would remain in place.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Resolution
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Page 3 of 3
RESOLUTION NO._______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
REAFFIRMING PRIOR ACTIONS OF THE CITY COUNCIL RECOGNIZING THE
HERITAGE ORCHARD AS A VALUABLE ASSET TO THE
COMMUNITY THAT SHOULD BE PRESERVED
WHEREAS, on August 15, 1984, the City Council of the City of Saratoga adopted
Ordinance No. HP-3, designating the property known as Central Park (APN 397-30-53) (aka
Heritage Orchard) as a Historic Landmark; and
WHEREAS, on October 4, 2000, the City Council of the City of Saratoga adopted
Resolution 00-049, recognizing the Heritage Orchard as a valuable asset to the community that
should be maintained in perpetuity for the enjoyment of generations to come; and
WHEREAS, the current members of the City Council of the City of Saratoga desire to
retain the Heritage Orchard as a Historic Landmark and to continue its use as an orchard;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
hereby reaffirms and resolves that the Heritage Orchard is recognized as a valuable asset to the
community that should be preserved for the enjoyment of generations to come.
The above and foregoing resolution was passed and adopted at a regular meeting of the
Saratoga City Council held on the 3rd day of December 2008 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
______________, Mayor
ATTEST:
_____________________________
Ann Sullivan, City Clerk
51
SARATOGA CITY COUNCIL
MEETING DATE: December 3, 2008 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson
SUBJECT: 2009 Hazardous Vegetation Program Commencement Resolution
RECOMMENDED ACTION:
Adopt Resolution Declaring Hazardous Vegetation (Weeds) as Public Nuisance and Setting
Public Hearing.
REPORT SUMMARY:
The attached resolution represents the first step in Saratoga’s Hazardous Vegetation Abatement
Program administered by the Office of the Agricultural Commissioner. The Commissioner has
determined that there are parcels that have excessive weed growth in Saratoga. The purpose of
the Weed Abatement Program is to prevent fire hazards posed by vegetative growth and the
accumulation of combustible materials. It would be appropriate at this time for the City Council
to adopt the resolution setting a public hearing on January 21, 2009 for consideration of a
Declaration of Nuisance as to specific properties containing hazardous vegetation .
The City Clerk’s Office received a letter from The Santa Clara County Department of
Agriculture and Environmental Management Office on November 12, 2008, notifying us that
beginning in 2009, the County will charge property owners who have not complied with the
minimum fire safety standards at the time of the initial inspection, even though the property
owner eventually performs the abatement work. The inspection fee would be $298. The
authority for these charges is found in Government Code Section 39573 and California Health
and Safety Code Section 14902. A copy of that letter is attached.
FISCAL IMPACTS:
No fiscal impact to the City of Saratoga if the resolution is adopted. The County of Santa Clara
recovers its costs from the administrative portion of the fee charged to property owners.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
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FOLLOW UP ACTION:
Prior to actual abatement The property owners of the parcels containing weeds needing
abatement are sent three notices informing them that the hazardous vegetation must be abated,
either by the owners or by the County. The notices inform the property owner that the County
abatement will commence if work is not performed by the property owner; and the first two
notices inform the property owner how to present any objections to being in the Abatement
Program at two public hearings. The public hearings are noticed in the Saratoga News as well.
After the public hearing and Declaration of Nuisance as to specific properties on January 21,
2009, the Council will give notice and consider adopting another resolution, this time ordering
the actual abatement on properties whose owners did not object or whose objections the Council
overruled.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – Resolution Declaring Hazardous Vegetation (Weeds) as Public Nuisance and
Setting Public Hearing
Attachment B – November 12, 2008 Letter from Santa Clara County Department of Agriculture
and Environmental Management
RESOLUTION NO. 08-
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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
DECLARING HAZARDOUS VEGETATION (WEEDS)
TO BE A PUBLIC NUISANCE
AND SETTING A PUBLIC HEARING TO CONSIDER
DECLARATION AS TO SPECIFIC PROPERTIES ON JANUARY 21, 2009
WHEREAS, hazardous vegetation is growing in the City of Saratoga upon certain
streets, sidewalks, highway, roads and private property; and
WHEREAS, said vegetation attains such growth as to become a fire menace or are
otherwise noxious or dangerous; and
WHEREAS, said vegetation constitutes a public nuisance.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Saratoga, as
follows:
1. That whenever weeds are growing upon or along any street, sidewalk, highway, road and
private property, such weeds constitute a public nuisance and the City Council may declare
the same a public nuisance;
2. That said nuisance exists upon certain streets, sidewalks, highways, roads and private
property, within the City of Saratoga and is hereby declared to be a public nuisance;
3. That notice of the Public Hearing described in paragraph 4 below at which the City Council
will consider declaring a public nuisance as to specific properties is hereby ordered to be
given to the owners of those specific properties identified as containing hazardous vegetation
(weeds) by the City’s Enforcement Officer and more particularly described by common name
or by reference to the tract, block, lot, code area and parcel number on the report prepared by
and on file in the office of the County Fire Marshal and/or the County Agricultural
Commissioner;
4. That it is ordered that on Wednesday, the 21st day of January, 2009, a Public Hearing will be
held during a regular meeting of the Saratoga City Council which will begin at 7:00 p.m. in
the Saratoga Civic Theater, 13777 Fruitvale Avenue, hereby fixed as the time and place
where objections to the proposed Declaration of Nuisance as to Specific Properties requiring
destruction and removal of hazardous vegetation (weeds) shall be heard and given due
consideration;
5. That the County Fire Marshal and/or the County Agricultural Commissioner is hereby
designated as the person to cause notice to be given in the manner and form provided in
Article 15, Chapter 7 of the Saratoga City Code, and as the person to hereafter cause
abatement of the seasonal and recurring hazardous vegetation (weed) nuisance described
above.
The above and foregoing resolution was passed and adopted by the Saratoga City Council at a
regular meeting held on the 3rd day of December 2008, by the following vote:
AYES:
54
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Mayor
Ann Sullivan, City Clerk
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SARATOGA CITY COUNCIL
MEETING DATE: December 3, 2008 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Morrow DIRECTOR: Barbara Powell
Administrative Analyst II Assistant City Manager
SUBJECT: Commission Qualifications and Expiring Terms
RECOMMENDED ACTION:
Accept the staff report and list of Commission qualifications and Commissioner terms that will
be expiring in the next calendar year.
BACKGROUND:
Per Municipal Code 2-12.010(f), “on or before December 31 of each year, the City Clerk shall
prepare and the City Council shall adopt a list of all Commissions containing the following
information:
1. A list of the qualifications necessary for each Commissioner position; and
2. A list of all Commissioner terms which will expire during the next calendar year,
including the name of the incumbent Commissioner, the date of appointment, the date the
term expires and the qualifications necessary for the position.
This list shall be made available to the public and shall be posted in the office of the City Clerk
and at the Saratoga Library.”
A Commissioner must be a Saratoga resident and a registered voter in the City of Saratoga, with
the exception that one member of the Library Commission must be a resident of Monte Sereno
and Youth Commissioners are not required to be registered voters. Additionally, each
Commission applicant must attend at least one meeting of the Commission he or she is applying
to before being interviewed by the City Council. Commissioners may not hold an elected public
office and cannot be employed by the City of Saratoga.
Below is a list detailing special qualifications for each of the City’s Commissions and terms that
will be expiring in the next calendar year.
Heritage Preservation Commission
Special Qualifications (Municipal Code 13-10.010)
- One member to be nominated by the Saratoga Historical Foundation.
- Two members must be trained and experienced in the field of construction and structural
rehabilitation, such as a licensed architect, engineer, contractor, or urban planner.
Terms Ending this Calendar Year
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- No terms expire in 2009, however, there are currently two vacant positions.
- One open seat for a Saratoga Historical Foundation nominee.
- One open seat without special requirements.
Library Commission
Special Qualifications
- One member is nominated by the City of Monte Sereno.
Terms Ending this Calendar Year
Alice Chou
- Appointed October 2004
- Term to end April 2009
- Eligible for reappointment
Helen Lemmon
- Appointed October 2004
- Term to end April 2009
- Eligible for reappointment
Roxanne Nilan
- Appointed October 2007
- Term to end April 2009
- Eligible for reappointment
- Nominated by the City of Monte Sereno
Parks and Recreation Commission
Special Qualifications
- No special qualifications
Terms Ending this Calendar Year
Tomas Soukup
- Appointed October 2003
- Term ends April 2009
- Eligible for reappointment
Vita Bruno
- Appointed October 2003
- Term ends April 2009
- Eligible for reappointment
Planning Commission
Special Qualifications
- No special qualifications, however, members must be able to attend regular meetings that
are held on the 2nd and 4th Wednesday of the month at 7:00 p.m. in the Civic Theater.
Terms Ending this Calendar Year
Manny Cappello
- Appointed April 2005
- Term ends April 2009
- Eligible for reappointment
Rishi Kumar
- Appointed March 2007
- Term ends April 2009
- Eligible for reappointment
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58
Robert A. Kundtz
- Appointed April 2005
- Term ends April 2009
- Eligible for reappointment
Traffic Safety Commission
Special Qualifications
- No special qualifications
Terms Ending this Calendar Year
- No terms ending this year
Youth Commission
Special Qualifications
- Members must be a resident of Saratoga in grade 7-12 while serving on the Youth
Commission.
Terms Ending this Calendar Year
Sangita Annamalai
- Appointed June 2007
- Term ends July 2009
- Eligible for reappointment
Jacob Baker
- Appointed June 2007
- Term ends July 2009
- Eligible for reappointment
Justin El-Diwany
- Appointed June 2008
- Term ends July 2009
Sameer Kausar
- Appointed June 2007
- Term ends July 2009
- Eligible for reappointment
Corey Rateau
- Appointed in June 2008
- Term ends July 2009
Kayvon Rezaii
- Appointed June 2007
- Term ends July 2009
- Eligible for reappointment
Lauren Tang
- Appointed June 2007
- Term ends July 2009
- Eligible for reappointment
Tiffany Tseng
- Appointed in June 2008
- Term ends July 2009
Cynthia Zhao
- Appointed in June 2008
- Term ends July 2009
Page 3 of 4
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Page 4 of 4
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Nothing additional.
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