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HomeMy WebLinkAbout12-16-2015 Library Commission Study Session CITY OF SARATOGA Memorandum To: Saratoga City Council From: Crystal Bothelio, City Clerk/Assistant to the City Manager Date: December 16, 2015 Subject: Library Commission Study Session Supplemental Materials Attached to this memorandum is material provided by Vice Mayor Emily Lo to help facilitate discussion during the December 16, 2015 City Council Study Session on the Library Commission. The attachments include comments from Santa Clara County Librarian Nancy Howe and examples of Library Commission duties from other cities. Campbell  2.33.040 - Duties—Responsibilities. The duties of the Civic Improvement Commission shall be to: (1) Act in an advisory capacity to the City Council and to cooperate with other governmental agencies and civic groups and voluntary organizations in the areas of cultural and historical needs, health and welfare services, beautification, environment, library needs, and issues related to youth and senior citizens; (2) To identify community needs and problems within the scope of concerns assigned to the Commission; (3) To provide channels for the expression of community needs and problems as previously enumerated; (4) To advise the City Council as to what available resources could be used to deal with them; (5) Interpret the policies and functions of the Civic Improvement Commission to the general public; (6) To promote community interaction in all phases of civic needs as the City grows and changes in its new environment. Cupertino 2.68.070 Duties–Powers–Responsibilities. The Library Commission shall have the following duties, powers and responsibilities, and such other as they may be entrusted with by the City Council from time to time: A. Consult with the City Council, the City staff and the Santa Clara County Library Joint Powers Authority and staff regarding the functioning of the physical facilities of the Cupertino Library and shall make recommendations from time to time for improvement or modification thereof; B. Consult with the City Council, the City staff and the Santa Clara County Library Joint Powers Authority and staff regarding the Cupertino Library programs and services to the community and shall make recommendations from time to time for improvements or modifications thereof; C. Consult with and act as liaison with private community groups supportive of the library program; D. Consult with the architect and the City Council in the planning of any main or branch library building facilities, including locations, building layout, architecture, landscaping and furnishings; E. Hold hearings, formulate policies and make rules and procedures with respect to the foregoing for approval by the City Council; F. Perform such other tasks as may be expressly requested of it by the City Council. (Ord. 1697, (part), 1995; Ord. 679, (part), 1975) Gilroy 2.5 Same—Powers and duties of members. In addition to the powers and duties of the individual commissions as outlined in the Charter, the commissions shall have the following general powers, duties and responsibilities: (1) To utilize all appropriate techniques in crystallizing and testing public sentiment on major public issues in their respective fields. (2) To hold official hearings as requested by the city council. (3) To advise and recommend on city policies and procedures pertinent to their respective activities and functions. (4) To support and adhere to all city policies promulgated by the council, and to establish interim policies in the absence of such city policies. (5) To provide information and promote good public relations between the city and the general public. (6) To perform such other related functions as may be assigned by the city council. (Ord. No. 2005-24, § 1, 11-21-05) Los Altos  2.08.070 - Powers and duties of the library commission. The library commission shall act in an advisory capacity to the council in all matters pertaining to the city library, shall cooperate with other governmental agencies and civic groups in the promotion of adequate and efficient library service to the citizens of the community, shall make budget recommendations to the council with regard to the library, and shall submit an annual report to the council. Milpitas Duties and Powers It is intended that the Commission shall be an advisory body to the City Council. Nothing herein contained shall be construed as a limitation on the power of the City Council or the administrative staff of the City in their supervision or authority over property or personnel under their jurisdiction. Saratoga  2-12.080 - Rules of procedure. The following Sections of this Chapter pertaining to meetings conducted by the City Council shall be applicable to all meetings conducted by Commissions: 2-10.020(b) 2-10.030 through 2-10.080 2-10.110(c), (d), (f) and (g) 2-10.120 through 2-10.170 As so applied to a Commission, all references therein to City Council or Council member shall be deemed to mean the Commission or Commissioner to which the Section is applied. All references therein to the Mayor shall be deemed to mean the Chair of the Commission; and all references therein to the City Clerk shall be deemed to mean the secretary of the Commission. (b) The failure of passage of any motion before a Commission shall be deemed a denial of the motion; provided, however, a motion failing by reason of an evenly split vote by the Commission at a meeting where not all Commissioners are present shall be agendized and voted upon at the next regular meeting of the Commission at which a quorum is present. (c) Each Commission shall elect a Chair to serve a twelve month term. No person shall serve as Chair of the same Commission more than one full term in any four year period. (d) In addition to the rules made applicable to Commissions as specified in paragraph (a) of this Section, each Commission shall have authority to adopt such other rules and procedures as it deems appropriate for the orderly and efficient conduct of its business which are not inconsistent with the provisions of this Code. (e) The City Manager or his or her designee shall be the secretary of each Commission unless otherwise specified by the ordinance or resolution establishing the Commission. Morgan Hill 2.68.030 - Powers and duties. The powers and functions of the commission shall be as follows: A. To act in an advisory capacity to the city council in all matters pertaining to library, culture and arts in the community; B. To serve as a liaison between the city and the Santa Clara County library; C. To consult with private community groups supportive of library, culture and art programs and serve as a liaison between such groups and the city; D. To provide advice and recommendations regarding the adequacy of existing library facilities and operations; E. To look for opportunities for participation of artists and performers in city-sponsored activities, and ways to encourage community involvement in the arts; F. To work cooperatively with city boards and commissions and other public and private organizations in creating and promoting art and cultural programs and activities within the city; G. To coordinate and strengthen existing organizations in the arts and develop cooperation with regional organizations; H. To make recommendations to the city council regarding the funding of community art projects, including the search for private and public grants, and regarding the disbursement of revenues consistent with the needs of the community; I. To review and make recommendations to the city council upon all works of art to be acquired by the city, either by purchase, gift or otherwise, and exterior works of art installed in the city on public property; J. To recommend to the city council the adoption of such ordinances or policies as it may deem necessary for the administration and preservation of the arts and cultural development of the city; K. To perform such other tasks as may be expressly requested of it by the city council; L. To conduct such other hearings as are necessary and in accordance with its own rules and regulations for the transaction of its business, or rules for conduct; and M. To report its decisions and recommendations relating to the above matters, in writing to the city council.