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HomeMy WebLinkAbout01-20-2016 City Council MinutesMINUTES WEDNESDAY, JANUARY 20, 2016 SARATOGA CITY COUNCIL SPECIAL MEETING At 5:30 p.m., the City Council called to order the Special Meeting in the Administrative Conference Room at City Hall and adjourned to Closed Session. At 5:45 p.m., the City Council conducted Library Commission interviews. At 6:00 p.m., the Council held a Joint Meeting with Santa Clara County Supervisor Joe Simitian. SARATOGA CITY COUNCIL REGULAR MEETING At 7:04 p.m. Mayor Cappello called the meeting to order and led the Pledge of Allegiance. ROLL CALL PRESENT Mayor Manny Cappello. Vice Mayor Emily Lo, Council Members Mary -Lynne Bernald, Howard Miller, Rishi Kumar ABSENT None ALSO PRESENT James Lindsay. City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk/Assistant to the City Manager John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Erwin Ordofiez, Community Development Director Michael Taylor, Recreation & Facilities Director REPORT ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that the agenda for the meeting was properly posted on January 14, 2016. REPORT FROM CLOSED SESSION Mayor Cappello announced that there was nothing to report from Closed Session. REPORT FROM JOINT MEETING Mayor Cappello provided a summary of the Joint Meeting with Supervisor Joe Simitian, sharing that the group discussed the impacts of Proposition 47, as well as seniors and age friendly communities. During the meeting, Supervisor Simitian also provided information about his various appointments. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Rod Sinks. Cupertino City Council Member, encouraged the City Council to consider supporting a proposal from the West Valley and North County cities on the allocation of a potential half - cent tax measure that would provide more transportation funding in the West Valley and North County area. Saratoga City Council Meeting Minutes — Page I of 8 CITY COUNCIL ANNOUNCEMENTS Council Member Kumar shared that on January 30, 2016. the first ever Federation of Indian Americans Republic Day Celebration will take place at Saratoga High School. Information is online at www.tinyurl.com/fiarepublicdaysignup. There will be a seminar, College Admission Process Demystified, on February 6 from 3:30 p.m. to 5:00 p.m. at the Joan Pisani Community Center. Information is online at http://www.rishikumar.com/events.html. Last, the free Sunday classes at the Joan Pisani Community Center are back. Information is available at http://www.rishikumar.com/events.html. Council Member Miller announced that despite recent rain, Califomia is still suffering from a drought and it is important to continue conserving water or further reduce water use if possible. Additionally, there are a number of exciting classes being offered through the City of Saratoga Recreation Department. including driver's education and lifeguard/CPR training for teens. Information is available in the Saratoga Recreation Activity Guide. Council Member Bemald announced that the Sister City Group will be holding a potluck at the Joan Pisani Community Center on January 27, 2016. Additionally, a delegation of 15 people from Muko, Japan visited Saratoga from January 18th through the 20th The delegation, which included the Mayor of Muko, had the opportunity to visit different locations throughout the City, including the Saratoga Historical Museum and Hakone Gardens. Vice Mayor Lo shared that Saratoga residents can visit Hakone for free on the first Tuesday of every month. The next day residents can visit the park for free is February 2. The park is open from 10:00 a.m. to 4:00 p.m. The public can also purchase a membership to Hakone Gardens and visit the park at no cost anytime of the year. Mayor Cappello announced that the City is accepting applications for the Planning Commission and Library Commission. The Planning Commission applications are due February 23 and Library Commission applications are due March 1 Information is on the City's website at www.saratoga.ca.us/comvac. He also announced that the State of the City will take place on February 27 from 3:00 p.m. to 5:00 p.m. at the Civic Theater. The event will include refreshments, live music, and information about what is happening in the City Additionally, applications for the Community Event and Street Closure grants are due March 1. Information is on the City's website at www.saratoga.ca.us. The City is also conducting a survey on the Saratoga Village. The survey and additional information can be found online at www.saratogavillageplan.org. CEREMONIAL ITEMS Commendation for Supervisor Joe Simitian Recommended Action: Present the commendation to Supervisor Joe Simitian. Mayor Cappello presented the commendation to Supervisor Joe Simitian. SPECIAL PRESENTATIONS Presentation by Midpeninsula Regional Open Space District Recommended Action: Receive a presentation by the Midpeninsula Regional Open Space District representatives. Saratoga City Council Meeting Minutes — Page 2 of 8 Pete Siemens, Midpeninsula Regional Open Space District Director for Ward 1, provided a presentation on the current status of the voter -approved Measure AA bond funds. Mayor Cappello invited public comment. No one requested to speak. 1. CONSENT CALENDAR 1 1 City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special and Regular City Council Meeting on December 16, 2015. MILLER/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON DECEMBER 16, 2015. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/16/2015: Period 6 01/05/2016: Period 7 01/12/2016: Period 7 MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 12/16/2015 PERIOD 6; 01/05/2016 PERIOD 7; AND 01/12/2016 PERIOD 7 MOTION PASSED. AYES. CAPPELLO LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.3. Treasurer s Report for the Month Ended October 31, 2015 Recommended Action: Review and accept the Treasurer's Report for the month ended October 31, 2015. MILLER/BERNALD MOVED TO ACCEPT TREASURER'S REPORT FOR THE MONTH ENDED OCTOBER 31, 2015. MOTION PASSED AYES. CAPPELLO, LO, BERNALD MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1 4. Treasurer's Report for the Month Ended November 30, 2015 Recommended Action: Review and accept the Treasurer s Report for the month ended November 30, 2015. MILLER/BERNALD MOVED TO ACCEPT TREASURER'S REPORT FOR THE MONTH ENDED NOVEMBER 30, 2015. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. Saratoga Cit} Council Meeting Minutes — Page 3 of 8 1.5. Resolution Authorizing Final Disposition of Certain City Records Recommended Action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION NO. 16-001 MILLER/BERNALD MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.6. Approval of Contract with NBBM for Janitorial Services Recommended Action: Staff recommends that Council approve a contract with NBBM Services for janitorial services of City facilities in the amount of $67,000. MILLER/BERNALD MOVED TO APPROVE A CONTRACT WITH NBBM SERVICES FOR JANITORIAL SERVICES OF CITY FACILITIES IN THE AMOUNT OF $67,000. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.7 Resolution Updating Unrepresented Employee's Compensation and Terms of Employment Recommended Action: Adopt the resolution approving compensation and terms of employment for Unrepresented Employees. RESOLUTION NO. 16-002 MILLER/BERNALD MOVED TO ADOPT THE RESOLUTION APPROVING COMPENSATION AND TERMS OF EMPLOYMENT FOR UNREPRESENTED EMPLOYEES MOTION PASSED. AYES. CAPPELLO. LO, BERNALD MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.8. Library Commission Meeting Schedule Recommended Action: Adopt resolution amending the Library Commission meeting schedule. RESOLUTION NO. 16-003 MILLER/BERNALD MOVED TO ADOPT RESOLUTION AMENDING THE LIBRARY COMMISSION MEETING SCHEDULE. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER. KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. Saratoga City Council Meeting Minutes — Page 4 of 8 2. PUBLIC HEARING 2.1 Consider Actions Related to the formation of a Community Choice Energy Program Recommended Action: 1 Receive report on the attached Draft Silicon Valley Community Choice Energy Technical Study 2. Conduct a Public Hearing and introduce and waive the first reading of the attached Ordinance to authorize the implementation of a Community Choice Energy Program and find that the project is exempt from CEQA pursuant to CEQA Guidelines 15378(a), 15061(683), and 15308 Mary Furey, Finance and Administrative Services Director, presented the staff report. Melody Tovar, Regulatory Programs Division Manager at the City of Sunnyvale, provided a presentation on the Community Choice Energy Program. Mayor Cappello invited public comment on the item. The following people requested to speak: Rod Sinks, Cupertino City Council Member, spoke in favor of the ordinance authorizing implementation of the Community Choice Energy Program. Gary Latshaw with the Sierra Club and Carbon Free Mountain View spoke in favor of the ordinance authorizing implementation of the Community Choice Energy Program. Jan Butts with Carbon Free Mountain View spoke in favor of the ordinance authorizing implementation of the Community Choice Energy Program. No one else requested to speak. LO/KUMAR MOVED TO WAIVE THE FIRST READING OF THE ORDINANCE TO AUTHORIZE THE IMPLEMENTATION OF A COMMUNITY CHOICE ENERGY PROGRAM: DIRECT STAFF TO PLACE THE ORDINANCE ON THE AGENDA OF THE NEXT REGULAR MEETING FOR SECOND READING AND ADOPTION; AND FIND THAT THE PROJECT IS EXEMPT FROM CEOA PURSUANT TO CEOA GUIDELINES 15378(A), 15061(B)(3), AND 15308. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 2.2. Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance Recommended Action: Conduct public hearing and adopt resolution. Crystal Bothelio. City Clerk/Assistant to the City Manager, presented the staff report. Moe Kumre, Santa Clara County Weed Abatement Program Manager, addressed City Council questions. Mayor Cappello invited public comment on the item. Saratoga City Council Meeting Minutes— Page 5 of8 Charles Luke raised concems about the listing of his property on the Commencement Report, as he has been compliant with the Weed Abatement Program requirements and understood that his property should have been removed after meeting program requirements the last 3 years. Moe Kumre confirmed that his property should have been removed if it has been compliant the last 3 years and his property may have been listed by mistake. If the property has been listed by mistake, it will be removed from the Commencement Report. No one else requested to speak. RESOLUTION NO. 16-004 BERNALD/MILLER MOVED TO ADOPT THE RESOLUTION AND DIRECTED STAFF TO WORK WITH THE COUNTY TO INCLUDE ADDITIONAL LANGUAGE ON HOW TO BE REMOVED FROM THE WEED ABATEMENT PROGRAM AND COMMENCEMENT LIST ON PROGRAM NOTICES. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 3. OLD BUSINESS None 4. NEW BUSINESS 4.1 Amendment to the Policy Pertaining to Naming City -Owned Land and Facilities Recommended Action: Adopt a resolution amending the City policy pertaining to the naming of City -owned land and facilities. Recreation and Facilities Director Michael Taylor presented the staff report. Mayor Cappello invited public comment on the item. The following people requested to speak: Lisa Huening, Saratoga Area Senior Coordinating Council Board President Ann Waltonsmith, Hakone Foundation Board of Trustees Chair, spoke in favor of the naming policy amendments. Tylor Taylor, Saratoga Area Senior Coordinating Council Board Member, spoke in favor of the naming policy amendments. No one else requested to speak. Saratoga City Council Meeting Minutes — Page 6 of8 RESOLUTION NO. 16-005 BERNALDrMILLER MOVED TO ADOPT A RESOLUTION AMENDING THE CITY POLICY PERTAINING TO THE NAMING OF CITY -OWNED LAND AND FACILITIES TO ALLOW A LOCAL NON-PROFIT ORGANIZATION OPERATING CITY -AWNED LAND OR FACILITIES TO OFFER NAMING RIGHTS TO MAJOR DONORISI AS ENTICEME;Nf TO RECEIVE CAPITAL PROJECT CONTRIBUTIONS UPON CITY COUNCIL APPROVAL OF A FUNDRAISING PLAN AND GIVING THE CITY COUNCIL FINAL APPROVAL OF THE PROPOSED NAME. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT NONE. 42. Resolution Calling for a Collaborative Solution to Homelessness in Santa Clam County Recommended Action: Adopt resolution finding that homelessness is a regional crisis and calling for a collaborative solution in Santa Clara County City Clerk/Assistant to the City Manager Crystal Bothelio presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. RESOLUTION NO. 16-006 MILLER/K I J MAR MOVED TO ADOPT RESOLUTION FINDING THAT HOMELESSNESS IS A REGIONAL CRISIS AND CALLING FOR A COLLABORATIVE SOLUTION IN SANTA CLARA COUNTY MOTION PASSED. AYES. CAPPELLO, LO. BERNAI,D, MILLER, KIJMAR. NOES. NONE. ABSTAIN: NONE ABSENT NONE. CITY COUNCIL ASSIGNMENT REPORTS Mayor Manny Cappello Cities Association of Santa Clara County— during the last meeting, the group discussed priorities for the year. They included medical marijuana, the minimum age to purchase tobacco, FAA flight paths, senior community services. and other topics. West alley Mayers and Managers — the group generated a list of topics to be covered during 2016. These included transportation funding, the CaIPERS unfunded accrued liability, the Community Choice Energy Program, a bike share joint grant application, sub regional housing needs allocations, the MTC/ABAG merger, FAA flight paths, senior transportation. gun store regulations, and smoking and medical marijuana regulations. West Valley Sanitation District — Mayor Cappello was selected as Chair of the Board and Campbell Council Member Michael Kotowski was selected as Vice Chair. The District is working with the City of San Jose on the master agreement for the water treatment plant and the payment schedule. Saratoga City Council Meeting Minutes— Page 7 of 8 Vice Mayor Emily Lo K.SAR Community Access TV Board — there was a meeting the week of January 1 1, 2016 and the Board discussed the video program and preparation for the Joint Meeting with the City Council. Saratoga Chamber of Commerce & Destination Saratoga — during the Chamber of Commerce meeting last week, the Board learned that the new banner at the Chamber office is drawing visitors to the office. Additionally, the Chamber has received requests for a brochure on the Quarry Park with directions to the park. The group is also making plans for the next car show, scheduled for July17, 2016. Nominations for Citizen of the Year are open and due by February 12, 2016. The Citizen of the Year award will be presented at the State of the City. Lastly, she shared that there is a Chamber mixer on January 28. 2016. Council Member Mary -Lynne Bernald West Valley Solid Waste Management Joint Powers Authority— Council Member Bernald shared that she met with the Executive Director of the Authority to get an overview of the Authority Council Member Howard Miller Valley Transportation Authority (VTA) Pohcv Advisory Committee — the Committee voted to reappoint the current Chair and Vice Chair during the last meeting. VTA Board West Valley Cities Alternate — during the last meeting, there was discussion of VTA participating in the Clipper Card system. Information about Super Bowl preparations was shared. The BART project is well ahead of schedule and also under budget. VTA is also launching a pilot program for on -demand shuttle service in the North San Jose/Santa Clam area. Council Member Rishi Kumar Santa Clara Valley Water District Commission — the next meeting is the week of January 25, 2016. Council Member Kumar also shared that he has been appointed to several League of California Cities policy committees, including the employee relations and administrative policy committees, and will attend committee meetings on January 21, 2016 in Sacramento. In March, he also plans to visit Washington DC with a delegation of CEOs to advocate for additional transportation funds for Silicon Valley Council Member Kumar also shared that he attended a Community Choice Energy Program meeting at the Convention Center the week of January 11. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT MILLER/BERNALD MOVED TO ADJOURN THE MEETING AT 9:59 P.M. MOTION PASSED. AYES. CAPPELLO. LO, BERNALD, MILLER. KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. es res ecctfully sub ted: s thello, itClerk/Assistant to the City Manager City of Saratoga Saratoga City Council Meeting Minutes — Page 8 of 8