HomeMy WebLinkAbout02-03-2016 City Council MinutesMINUTES
WEDNESDAY, FEBRUARY 3, 2016
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the Saratoga City Council conducted interviews of Traffic Safety Commission
applicants in the Administrative Conference Room at City Hall at 13777 Fruitvale Avenue. At
6:00 p.m., the Saratoga City Council held a Joint Meeting with KSAR.
Mayor Cappello called the regular session in the Saratoga Civic Theater at 13777 Fruitvale Avenue
to order at 7:07 p.m. and led the Pledge of Allegiance.
ROLL CALL.
PRESENT Mayor Manny Cappello, Vice Mayor Emily 1.o, Council Members
Mary -Lynne Bernald. Howard Miller, Rishi Kumar
ABSENT None
ALSO PRESENT James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk/Assistant to the City Manager
John Cherbone. Public Works Director
Mary Furey, Finance & Administrative Services Director
Erwin Ordonez, Community Development Director
Michael Taylor, Recreation & Facilities Director
Sandy Baily, Special Projects Manager
Brian Babcock, Administrative Analyst I
Debbie Bretschneider. Deputy City Clerk
REPORT ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on
January 28, 2016.
REPORT FROM JOINT MEETING
Tom Moran, President of KSAR Board of Directors, provided an overview of the City Council
and KSAR Joint Meeting. He also provided an overview of some of the services provided by
KSAR.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Janke Gamper addressed the City Council regarding the painting on the road at the State Route
85 exit at Saratoga Avenue. She also expressed her appreciation for the West Valley College
sign.
Dillip Vyas spoke about grant funding available for dean energy projects and encouraged the
City Council to consider working with Gridscape Solutions to seek funding.
Carl Guardino, CEO of Silicon Valley Leadership Group, announced that the City of Saratoga
was the champion of the Turkey Trot Mayor s Cup in the City's division and provided
information about the Annual Lam Research Heart & Soles 5K on March 12, 2016 at Lake
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Cunningham Park. The event provides funds to provide salad bars at local schools, including
four schools in Saratoga. Information about the event is online at httn://heartandsoles5k.com/
ANNOUNCEMENTS
Council Member Kumar announced a seminar, College Applications Demystified, on February
6, 2016 from 3:30 p.m. to 5:30 p.m. at Joan Pisani Community Center. Additionally, he shared
that the Saratoga Bollywood Night on February 5 at Blue Block Shoot starting at 7:00 p.m. He
also shared information about a seminar on biodiversity and native gardening hosted by the Santa
Clara County Master Gardeners program on February 28 at 4:00 p.m. in the Saunders Room at
the Senior Center.
Council Member Miller announced that the Spring Recreation Activity Guide is now out and
features classes and programs for all ages and interests. He also shared that the City s newsletter,
the Saratogan, has been moved to a digital format and residents can now subscribe to get email
notifications when new issues are available.
Council Member Bemald announced that during the Sister City Group meeting on February 2,
2016, the group thanked the City for presenting a proclamation to the visiting delegation from
Muko, Japan that was in Saratoga in January. Additionally. the Saratoga Taiko Drummers will
perform at the State of the City The Blossom Festival is coming up on March 19, 2016 at the
Heritage Orchard. The Historical Museum is also opening a new exhibit on February 12 called
"The Faces of Pioneers and Sanborn Park."
Vice Mayor Lo shared that Hakone Gardens is offering members an additional 10% off
purchases in the gift shop during Valentine's Day weekend and non-members will be able to
purchase a membership at a special discounted price that will entitle the new member to free
admission for 2 adults plus 2 guests and up to 5 children. The City and the Sheriffs Office will
be holding a community forum on February 23, 2016 from 7:00 p.m. to 9:00 p.m. at the Senior
Center. The forum will be interactive with plenty of time for residents to ask questions.
Mayor Cappello announced the State of the City on February 27, 2016 from 3:00 p.m. to 5:00
p.m. The event will feature performances by Marshall Lane Elementary and the Saratoga Taiko
Drummers. It should be an entertaining and informative event. A postcard will be sent to all
households with information about the transition of the Saratogan to digital format. On the front
of the postcard is also a save the date for the State of the City He also shared that the application
process for the Community Event Grant program is open. Applications are due March 1 The
City is also accepting applications for several City Commissions, including the Planning
Commission, Youth Commission, and Library Commission. information is on the City website
at www.saratoga.ca.us/comvac.
CEREMONIAL ITEMS
Proclamation Declaring February 17, 2016 as Random Acts of Kindness Day
Recommended Action:
Present the proclamation to Louise Webb.
Mayor Cappello presented the proclamation to Louise Webb.
Saratoga City Council Minutes — Page 2 of 8
1. CONSENT CALENDAR
1.1 City Council Meeting Minutes
Recommended Action;
Approve the City Council minutes for the S
January 20, 2016.
d Regular City Council Meeting on
MILLER/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON JANUARY 20,
2016. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR.
NOES. NONE. ABSTAIN. NONE. ABSENT NONE
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
01/19/2016: Period 7
01'26(2016: Period 7
MILLFRIBERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 01/19/2016 PERIOD 7i
AND 01/26/2016 PERIOD 7 MOTION PASSED. AYES. CAPPELLO. LO. BERNALD
MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
1.3. Acceptance of Allendale Avenue Right -of -Way Dedication
Recommended Action:
1 Move to adopt Resolution Accepting Offer to Dedicate Property for Street Purposes along
frontage of Subdivision SUH14-0003 for a portion of Allendale Avenue into the City s
publicly maintained street system.
2. Authorize the City Manager to sign the Certificate of Acceptance.
RESOLUTION NO. 36-B 16-007
MILLER/BERNALD MOVED TO: ADOPT RESOLUTION ACCEPTING OFFER TO
DEDICATE PROPERTY FOR STREET PURPOSES ALONG FRONTAGE OF
SUBDIVISION SUB14-0003 FOR A PORTION OF ALLENDALE AVENUE INTO
THE CITY'S PUBLICLY MAINTAINED STREET SYSTEM: AND AUTHORIZE
THE CITY MANAGER TO SIGN THE CERTIFICATE OF ACCEPTANCE.
MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES.
NONE ABSTAIN: NONE. ABSENT NONE.
2. PUBLIC HEARING
2.1 Appeal of Design Review application for a new two-story residence at 14768 Montalvo
Road. Staff Contact: Sandy Baily (408) 868-1235
Recommended Action:
Conduct a public hearing and adopt a resolution denying the appeal.
(Note: Item title updated to be consistent with application address used in all noticing for this
hearing)
Sandy Baily, Special Projects Manager, presented the staff report.
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Len Almaleeh, Planning Commission Chair, addressed questions from the City Council.
Richard Abdalah and Michael Vierhus provided opening remarks on behalf of the appellant.
David Wilson. the applicant. and Kirk Goodere, the applicant's architect, provided opening
remarks.
Mayor Cappello invited public comment on the item.
No one requested to speak.
David Wilson, the applicant, provided closing remarks.
Richard Abdalah and Michael Vierhus provided closing remarks on behalf of the appellant.
BERNALD.IO MOVED TO APPROVE A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA AND DIRECT CITY STAFF TO WORK WITH THE
APPLICANT TO ADJUST THE LAYOUT 01' THE BALCONY
Council Member Miller requested an amendment to the motion. Ile noted that the applicant
may not be able adjust the balcony layout.
Mayor Cappello concurred and suggested that the motion request that the plans for the
balcony be adjusted, if the changes can be accommodated in the current design.
Council Member 13ernald and Vice Mayor Lo accepted the suggested change.
RESOLUTION NO. 16-008
BERNALD/LO MOVED TO APPROVE A RESOLUTION OF THE CITY COUNCIL
OF THE CITY (W SARATOGA DENYING AN APPEAL, AND APPROVING
DESIGN REVIEW NO. PDRl5-0023 FOR THE DEMOLITION OF AN EXISTING
RESIDENCE AND THE CONSTRUCTION OF A NEW TWO-STORY RESIDENCE
AND SECOND DWELLING UNIT A'I' 14768 MONTALVO RD (APN 517-20-0411
WITH THE FOLLOWING. MODIFICATION TO SECTION 6 OF THE
CONDITIONS OF APPROVAL ATTACHED TO THE RESOLUTION:
6. COMPLIANCE WITH PLANS. THE DEVELOPMENT SHALL BE
LOCATED AND CONSTRUCTED TO INCLUDE THOSE FEATURES. AND
ONLY THOSE FEATURES, AS SHOWN ON THE APPROVED PLANS
DATED NOVEMBER 23, 2015 DENOMINATED EXHIBIT "A" WITH
REVISED PLANS FOR THE REAR BALCONY DATED DECEMBER 7.2015
OR AS MAY BE MUTUALLY AGREED UPON RY THE APPLICANT AND THE
COMMUNITY DEVELOPMENT DIRECTOR. ALL PROPOSED CHANGES
TO THE APPROVED PLANS MUST BE SUBMITTED IN WRITING WITH
PLANS SHOWING THE CHANGES, INCLUDING A CLOUDED SET OF
PLANS HIGHLIGHTING THE CHANGES. SUCH CHANGES SHALL BE
SUBJECT TO APPROVAL IN ACCORDANCE WITH CONDITION 3.
ABOVE.
MOTION PASSED. AYES. CAPPELLO, LO. BERNALD. MILLER. KUMAR. NOES.
NONE ABSTAIN: NONE. ABSENT NONE.
Saratoga ('ity Council Minutes — Page 4 of 8
At 9:10 p.m. the City Council took a short break and returned to the meeting at 9.11 p.m.
The Mayor proceeded to item 4.1 Authorize Financial Support for the 2016 America in
Bloom Contest.
3. OLD BUSINESS
3.1 Approve actions related to the formation of, and Saratoga's membership in, the Silicon
Valley Clean Energy Authority, an independent Joint Powers Authority. to establish a
Cominunity Choice Energy Program.
Recommended Action:
I Waive second reading and adopt the attached Ordinance to authorize the implementation
of a Community Choice Energy Program and find that the project is exempt from CEQA
pursuant to CEQA Guidelines 15378(a), 15061(b)(3). and 15308.
2. Adopt Resolution to approve the Joint Powers Authority Agreement establishing and
authorizing participation in the Silicon Valley Clean Energy Authority, and find that the
project is exempt from CEQA pursuant to CEQA Guidelines 15378(6)(5) and
15061(0(3).
3. Authorize the City Manager to remit up to 5150.000, as shown in the Silicon Valley
Clean Energy Authority agreement (Exhibit E), to support the initial costs of the
Authority.
4. Adopt resolution modifying agency assignments to appoint a regular Director and
alternate Director to the Authority's Board of Directors.
Mary Furey. Finance and Administrative Sen ices Director, provided the staff report.
Mayor Cappello invited public comment on the item.
No one requested to speak.
ORDINANCE NO. 338 & RESOLUTIONS NO. 16-009. 16-010
MILLER/BERNALD MOVED TO: 1) WAIVE SECOND READING AND ADAPT THE
ATTACHED ORDINANCE TO AUTHORIZE THE IMPLEMENTATION OF A
COMMUNITY CHOICE ENERGY PROGRAM AND FIND THAT THE PROJECT
IS EXEMPT FROM CEQA PURSUANT TO CEOA GUIDELINES 15378(A),
15061(B)(3), AND 15308; 2) ADOPT RESOLUTION TO APPROVE THE JOINT
POWERS AUTHORITY AGREEMENT ESTABLISHING AND AUTHORIZING
PARTICIPATION IN THE SILICON VALLEY CLEAN ENERGY AUTHORITY,
AND FIND THAT THE PROJECT IS EXEMPT FROM CLQA PURSUANT TO
CEQA GUIDELINES 15378(B)(5) AND 15061(B)(3); 3) AUTHORIZE THE CITY
MANAGER TO REMIT UP TO 5150 000, AS SHOWN IN THE SILICON VALLEY
CLEAN ENERGY AUTHORITY AGREEMENT (EXHIBIT El, TO SUPPORT THE
INITIAL COSTS OF THE AUTHORITY; AND, 4) ADOPT RESOLUTION
MODIFYING AGENCY ASSIGNMENTS TO APPOINT A REGULAR DIRECTOR
AND ALTERNATE DIRECTOR TO THE AUTHORITY'S BOARD OF
DIRECTORS. MOTION PASSED. AYES. CAPPELLO, LO. BERNALD MILLER,
E UMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
Council Member Miller requested input from the Council on resident priorities in terms of
energy rates and environmental impact. Ile also asked that staff create a page for the
Community Choice Energy program to provide residents with information and links on the
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program. He asked that the page include a poll for residents to participate in to indicate their
priorities for energy, such as achieving the lowest rates possible or acquiring the most
sustainable energy sources. He also asked that the City work to ensure that there is
substantial outreach to the community regarding the launch of the Community Choice
Energy program.
4. NEW BUSINESS
4.1 Authorize Financial Support for the 2016 America in Bloom Contest
Recommended Action:
Receive report and provide direction to staff.
Public Works Director John Cherbone presented the staff report.
Mayor Cappello invited public comment on the item.
The following people requested to speak:
Jill Hunter
Paula Cappello
No one else requested to speak.
MILLER/KUMAR MOVED 'FO ALLOCATE S2,500 FROM THE CITY COUNCIL'S
DISCRETIONARY FUND FOR THE AMERICA IN BLOOM REGISTRATION FEE
AND JUDGE ACCOMMODATIONS/IKEA' S. ALLOCATE $6.000 FOR AMERICA
IN BLOOM SIGNAGE IN FISCAL YEAR 2016/17; AND DIRECT STAFF TO ADD
DESIGNATION OF AN OFFICIAL CITY FLOWER TO A FUTIIRE CITY
COUNCIL MEETING. MOTION PASSED. AYES: CAPPELLO. LO, BERNALD.
MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
The City Council proceeded to Item 3.1
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Santa Clara County Housing and Community Development (11('D) Council Conamutee - during
the last meeting, the Committee reviewed and finalized CDBG funding recommendations for the
County Board of Supervisors. The Saratoga Area Senior Coordinating Council (SASCC) is
expected to receive SI3,000 and other organizations that serve Saratoga, including SAI A and
West Valley Community Services, were recommended to receive funding,
Saratoga Area Senior Coordinating Council (SASCC) - during the last meeting, the Board
continued working on its capital campaign.
Vice Mayor Emily lo
Hakone Foundatron Board & Executive Committee - the Lunar New Year Celebration is on
February 28, 2016 from 11:00 a.m. to 3:00 p.m. at Hakone Gardens.
Saratoga Chamber of Commerce & Destination Saratoga - the Chamber held its first mixer of
the year last week and it was well attended. The next mixer is February 18 at East Coast Alice.
On February 25, there will be a ribbon cutting for CorEvolutions. The Chamber continues to
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receive an increased number of visitors due to the banner over the Chamber office that says,
'Visitor Center.' Additionally, the Chamber thanked the City for providing brochures for the
Quarry Park.
Santa Clara County Library Joint Powers Authority -during the last meeting, the Board ratified
the Santa Clara County Library District Foundation Board of Directors. Terry Creamer was
selected as the Chair. Vice Mayor Lo noted that she is part of the committee reviewing the
District's funding formula, which will be discussed by the Board sometime this year. The annual
Library Commissioners and Friends Forum was on January 30 and close to 70 people from
various Library Commissions and Friends organizations from the County participated.
Additionally, Vice Mayor Lo participated in a storytelling event at Saratoga Library with close to
30 children.
Council Member Mary -Lynne Bernald
Saratoga Historical Foundation - the Foundation met on January 21.
Saratoga Sister City Organization - the group participated in a trip to the Asian Art Museum in
San Francisco. 1t was very well coordinated and docents provided excellent tours of the museum.
The group has several trips planned in the future, including trips to Portland, Seattle, and the San
Juan Islands.
Public Art Ad Hoc -the Ad Hoc had a very productive meeting at Montalvo to discuss public art
in Saratoga.
Council Member Howard Miller
Council Finance Committee - during the last meeting, the Finance Committee reviewed
materials to be discussed at the retreat. 'rhe budget is sound and property tax revenues continue
to increase. The Finance Committee also discussed proposed financial policy change that wilt be
presented at the Retreat.
PTA State Route 85 t orridor Policy Advisory Board - during the last meeting, the Board
adopted some goals for the Board and received data from VTA staff on some of the traffic
patterns in the County and along parts of State Route 85.
Council Member Rishi Kumar
Santa Clara Valley Water District Commission - before Commission meetings, Council Member
Kumar has been meeting with Director Nai Hsueh. During the last meeting, the Commission
received an update on the water supply and drought response. The County is still in drought
conditions and will remain in a drought even with substantial rains. Additionally, there was
discussion in groundwater production charge increases which may increase customer bills.
Information about significant district capital projects was also presented, including the
Rinconada and Anderson dam projects.
Saratoga Ministerial Association - Council Member Kumar was unable to attend the last
meeting due to a conflict with the Santa Clara Valley Water District Commission meeting. This
conflict is expected to happen 2 to 3 times per year and Council Member Kumar will coordinate
with Council Member Miller, the Ministerial Association alternate.
CITY COUNCIL ITEMS
Council Member Miller proposed a future City Council agenda item to consider adding public
safety to the Traffic Safety Commission s scope of responsibilities.
Mayor Cappello supported the request.
Council Member Bernald requested an update on City water use.
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Mayor Cappello requested that information about the proposed CVS in San Jose on Saratoga
Avenue be added to the City's wehsite.
Council Member Bernald supported the request.
City Manager James Lindsay said he would work with staff to have information about the project
available on the City website.
CITY MANAGER'S REPORT
City Manager James Lindsay provided an update on current municipal water use. noting that
Saratoga has exceeded its conservation target of 40% of 2013 usage levels.
ADJOURNMENT
MILLER/BERNALD MOVED '10 ADJOURN TIIE MEETING AT 10:17 P.M. MOTION
PASSED. AYES. CAPPELLO, La BERNALD, MILLER, KUMAR. NOES. NONE.
ABSTAIN: NONE. ABSENT NONE.
II ubmitt :
othelio, Ct y Clerk
City of Saratoga
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