HomeMy WebLinkAbout02-17-2016 City Council MinutesMINUTES
WEDNESDAY, FEBRUARY 17, 2016
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the Saratoga City Council conducted a Joint Meeting with the Heritage
Preservation Commission in the Administrative Conference Room at City Hall at 13777
Fruitvale Avenue. At 5:00 p.m., the Saratoga City Council held a Joint Meeting with the
Planning Commission.
Mayor Cappello called the regular session in the Saratoga Civic Theater at 13777 Fruitvale
Avenue to order at 7:04 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT Mayor Manny Cappello, Vice Mayor Emily Lo, Council Members
Mary -Lynne Bemald, Howard Miller, Rishi Kumar
ABSENT None
ALSO PRESENT James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk/Assistant to the City Manager
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Erwin Ordofiez, Community Development Director
Michael Taylor, Recreation & Facilities Director
Sandy Baily, Special Projects Manager
REPORT ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on
February 11, 2016.
REPORT FROM JOINT MEETINGS
Mayor Cappello provided a summary of the City Council's Joint Meetings with the Heritage
Preservation Commission and Planning Commission.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
ANNOUNCEMENTS
Council Member Kumar announced the Faith and Innovation Conference organized by Saint
Andrews Episcopal Church on February 27, 2016 from 9:00 a.m. to 4:00 p.m. Registration is $25
in advance and $30 at the door. He also shared information about the Saratoga Seminar series on
creating a wellness lifestyle on February 20, 2016 from 3:00 p.m. to 4:00 p.m. at the Joan Pisani
Community Center. Information is online at www.rishikumar.com/events. He also shared that
there was a free TEDx event at Saratoga Library on February 17 Additionally, the organizers of
the Blossom Festival are looking for performers. For more information, contact Annette Stransky.
Saratoga City Council Minutes — Page I of 7
Council Member Miller announced the Heart and Soles 5K Walk/Run on March 12, 2016 at Lake
Cunningham Park. He also shared information about upcoming summer camps, starting June 13.
Council Member Bernald announced the Blossom Festival on March 19, 2016 from 10:00 a.m. to
4:00 p.m. at the Heritage Orchard and Warner Hutton House. The event is free and will feature a
number of family -friendly activities. Information is on the Saratoga Historical Foundation website
at www.saratogahistorv.com.
Vice Mayor Lo invited residents to the Sheriffs Office Community Forum on February 23, 2016
from 7:00 p.m. to 9:00 p.m. at the Saratoga Senior Center. Additionally, the Hakone Lunar New
Year Festival is on February 28 at Hakone Gardens.
Mayor Cappello shared information about the City's open Commission recruitments, including the
Planning Commission. Library Commission, and Youth Commission. He also announced that the
City is accepting applications for the community event and street closure grant programs. Lastly,
he invited the community to the State of the City address on February 27, 2016 from 3:00 p.m. to
5:00 p.m. at the Civic Theater.
CEREMONIAL ITEMS
Appointment of Commissioner and Oath of Office
Recommended Action:
Adopt the attached resolution appointing 1 member to a partial term on the Library
Commission ending September 30, 2019: and direct the City Clerk to administer the Oath of
Office.
RESOLUTION NO. 16-011
MILLER/BERNALD MOVED TO APPROVE THE RESOLUTION APPOINTING 1
MEMBER TO A PARTIAL TERM ON THE LIBRARY COMMISSION ENDING
SEPTEMBER 30, 2019 MOTION PASSED AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
City Clerk Crystal Bothelio administered the Oath of Office to Flora Hoffman.
1. CONSENT CALENDAR
1.3. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on February 3, 2016.
MILLER/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING ON FEBRUARY 3, 2016. MOTION
PASSED. AYES. CAPPELLO LO BERNALD, MILLER, KUMAR. NOES. NONE.
ABSTAIN: NONE. ABSENT NONE.
Saratoga City Council Minutes - Page 2 of 7
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
02/02/2016: Period 8
02/09/2016: Period 8
MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 02/02/2016 PERIOD 8t
AND 02/09/2016 PERIOD 8. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
1.3. Treasurer's Report for the Month Ended December 31, 2015
Recommended Action:
Review and accept the Treasurer s Report for the month ended December 31, 2015.
MILLER/BERNALD MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE
MONTH ENDED DECEMBER 31. 2015. MOTION PASSED. AYES. CAPPELLO, LO,
BERNALD MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
1.4. Approval of Sports Fields User Agreements - 2016
Recommended Action:
Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little
League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club, West
Valley Youth Soccer League, CISL (Adult Soccer League), and Saratoga Pony League for the
use of Saratoga City parks and Prospect High School for organized sport use, and authorize
the City Manager to execute the same.
MILLER/BERNALD MOVED TO APPROVE SPORT USER AGREEMENTS WITH
AMERICAN YOUTH SOCCER ORGANIZATION, SARATOGA LITTLE LEAGUE.
QUITO LITTLE LEAGUE, DE ANZA YOUTH SOCCER LEAGUE, WEST VALLEY
LACROSSE CLUB, WEST VALLEY YOUTH SOCCER LEAGUE. CISL (ADULT
SOCCER LEAGUE), AND SARATOGA PONY LEAGUE FOR THE USE OF
SARATOGA CITY PARKS AND PROSPECT HIGH SCHOOL FOR ORGANIZED
SPORT USE, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME.
MOTION PASSED AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES.
NONE. ABSTAIN: NONE. ABSENT NONE.
1.5. Contract with Michael Baker International — Contract Planner
Recommended Action:
Authorize the City Manager to execute an agreement with Michael Baker International
(MBI) for contract planner services in an amount not to exceed $80,000.
MILLER/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH MICHAEL BAKER INTERNATIONAL (MB1I
FOR CONTRACT PLANNER SERVICES IN AN AMOUNT NOT TO EXCEED
$80,000. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR.
NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
Saratoga City Council Minutes — Page 3 of 7
1.6. Final map approval for thirteen lots located at 12260 Saratoga -Sunnyvale Rd.
Owner: SummerHill Homes Saratoga Front LLC
Recommended Action:
1 Move to adopt Resolution granting final map approval of tentative map application No.
SUB 14-0002 for thirteen lots located at 12260 Saratoga -Sunnyvale Road.
2. Move to authorize the City Manager to execute the Subdivision Improvement Agreement.
RESOLUTION NO. 16-012
MILLER/BERNALD MOVED TO: 1) MOVE TO ADOPT RESOLUTION GRANTING
FINAL MAP APPROVAL OF TENTATIVE MAP APPLICATION NO. SUB 14-0002
FOR THIRTEEN LOTS LOCATED AT 12260 SARATOGA-SUNNYVALE ROAD
AND 2) MOVE TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE
SUBDIVISION IMPROVEMENT AGREEMENT. MOTION PASSED. AYES.
CAPPELLO LO BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE.
ABSENT NONE.
1.7 Audit Services Contract Extension
Recommended Action:
Authorize the City Manager to approve Chavan & Associates audit services contract extension
for the two option years to audit the City's FY 2015/16 and FY 2016/17 financial records.
MILLER/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO
APPROVE CHAVAN & ASSOCIATES AUDIT SERVICES CONTRACT
EXTENSION FOR THE TWO OPTION YEARS TO AUDIT THE CITY'S FY 2015/16
AND FY 2016/17 FINANCIAL RECORDS. MOTION PASSED AYES. CAPPELLO LO
BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
2. PUBLIC HEARING
2.1. An Ordinance Amending the Saratoga City Code Regarding Article 15-47 (Water
Efficient Landscaping)
Recommended Action:
1 Conduct a public hearing.
2. Introduce and waive the first reading of the ordinance.
3. Direct staff to place the ordinance on the agenda of the March 16, 2016 Regular City Council
Meeting for adoption.
Sandy Baily, Special Projects Manager, presented the staff report.
Mayor Cappello invited public comment on this item.
No one requested to speak.
MILLER/LO MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF THE
ORDINANCE; AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE
AGENDA OF THE MARCH 16, 2016 REGULAR CITY COUNCIL MEETING FOR
ADOPTION. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER,
KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE.
Saratoga City Council Minutes — Page 4 of 7
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1 FY 2015/16 Mid -Year Budget Status Report and Budget Adjustment Resolution
Recommended Action:
Review the FY 2015/16 budget status report and proposed budget adjustments, and adopt the
attached resolution approving the City's FY 2015/16 mid -year budget amendments.
Mary Furey. Finance and Administrative Services Director, presented the staff report.
Mayor Cappello invited public comment on this item.
The following person requested to speak:
Jacob Kellner, Flakone Gardens Gardener
No one else requested to speak.
RESOLUTION NO. 16-013
MILLER/BERNALD MOVED TO ADOPT THE RESOLUTION APPROVING THE
CITY'S FY 2015/16 MID -YEAR BUDGET AMENDMENTS. MOTION PASSED. AYES.
CAPPELLO LO BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE.
ABSENT NONE.
4.2. Scope of the Traffic Safety Commission
Recommended Action:
Provide direction to staff.
City Manager James Lindsay presented the staff report on this item.
Mayor Cappello invited public comment.
No one requested to speak.
BERNALD/MILLER MOVED TO DIRECT STAFF TO SCHEDULE A CITY COUNCIL
STUDY SESSION WITH THE TRAFFIC SAFETY COMMISSION AND
REPRESENTATIVES OF THE SHERIFF'S OFFICE TO DISCUSS THE
POSSIBILITY OF INCLUDING CRIME PREVENTION IN THE SCOPE OF WORK
OF THE TRAFFIC SAFETY COMMISSION, AS WELL AS THE OVERALL GOALS.
TIMEFRAME, AND OBJECTIVES OF ADDING CRIME PREVENTION TO THE
COMMISSION'S SCOPE. STAFF WAS FURTHER DIRECTED TO PROVIDE
INFORMATION ABOUT THE HISTORY AND BACKGROUND OF SARATOGA'S
PUBLIC SAFETY COMMISSION TO THE TRAFFIC SAFETY COMMISSION AT
THE STUDY SESSION. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD,
MILLER. KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT NONE.
Saratoga City Council Minutes - Page 5 of 7
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County — there was a discussion led by San Jose Mayor Sam
Liccardo and Joint Venture Silicon Valley CEO Carl Guardino on transportation and minimum
wage. There was also a presentation from Yellow Checker Cab.
Saratoga Area Senior Coordinating Council (.SASCCy — the Board continued discussion of the
renovation project and capital campaign. The Board has targeted July 7 as the start of the
renovation construction.
West Valley Sanitation District — Mayor Cappello said that there was nothing to report from the
last meeting.
Vice Mayor Emily Lo
KSAR Community Access TV Board — due to lack of a quorum, the Board was unable to meet.
Saratoga Chamber of Commerce & Destination Saratoga —the Chamber's Citizen of the Year and
Business Person of the Year will be announced at the State of the City on February 27 The next
mixer will be at East Coast Alice on February 18, 2016. Kirk Heinrichs, Special Projects Manager,
will be meeting with business representatives on the Village Specific Plan Update.
Council Member Mary -Lynne Bernald
Association of Bay Area Governments — Council Member Bernald shared that she is continuing to
monitor the ABAG/MTC merger. There are no updates at this time.
West Valley Solid Waste Management Joint Powers Authority—the Authority is closely monitoring
missed pickups. Customers should report missed pickups to the hauler, but may also contact
Council Member Bernald.
Council Member Howard Miller
Valley Transportation Authority (ATA) Policy Advisory Committee — Council Member Miller was
recognized with a distinguished service award during the meeting. The PAC also received a report
on proposed changes to lightrail to improve ridership and service.
VTA State Route 85 Corridor Policy Advisory Board — the group of representatives from the North
County transit group met and discussed the Silicon Valley Envision process, as well as potential
allocations for a potential bond measure.
VTA Board West Valley Cities Alternate —during the Board Meeting, VTA staff provided an update
on system wide ridership rates, a report on the public transportation outcomes of the Super Bowl,
and an update on the BART extension project.
Council Member Rishi Kumar
Council Member Kumar shared he will be heading to Washington, D.C. with the National League
of Cities energy and natural resources policy committee.
CITY COUNCIL ITEMS
Council Member Miller requested that staff periodically include information about usage for the
City s Blaney Plaza Wi-Fi as part of the Council Newsletter.
CITY MANAGER'S REPORT
City Manager James Lindsay reported that information about the Community Choice Energy
Program and proposed CVS Pharmacy in San Jose near Saratoga has been added to the City s
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website, as requested by the City Council. He also thanked the City Council for supporting the
emergency generator project. which powered City Hall despite a power outage in the area.
ADJOURNMENT
MILLER/LO MOVED TO ADJOURN THE MEETING AT 8:28 P.M. MOTION PASSED.
AYES: CAPPELLO, LO. BERNALD MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE.
ABSENT NONE.
Mi tes respectf y bmi ed:
t elto, City Clerk
City of Saratoga
Saratoga City Council Minutes — Page 7 of 7