HomeMy WebLinkAbout03-16-2017 City Council AgendaSaratoga City Council Regular Meeting Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
MARCH 16, 2016
5:00 P.M. STUDY SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Library Commission Responsibilities Study Session
5:45 P.M. COMMISSION INTERVIEWS
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
TIME NAME COMMISSION VACANCIES INCUMBENT
5:45 p.m. Carol Barmeier Library 2 vacancies
(partial term ending 9/30/207 and
partial term ending 9/30/2018)
No
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with the Parks and Recreation Commission and Pedestrian, Equestrian, and
Bicycle Trails Advisory Committee
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
The agenda for this meeting was properly posted on March 10, 2016.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Regular Meeting Agenda – Page 2 of 5
CEREMONIAL ITEMS
Proclamation Declaring March 14-18, 2016 as Science Fair Week
Recommended Action:
Present the proclamation declaring March 14 to March 18, 2016 as Science Fair Week in the
City of Saratoga to Veena Jain, Board Member, Santa Clara Valley Science and Engineering
Fair Association.
Appointment of Commissioner and Oath of Office
Recommended Action:
Adopt the attached resolution appointing 1 member to a full term on the Planning
Commission; and direct the City Clerk to administer the Oath of Office.
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion. Public Speakers are limited to
three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on March 2,
2016.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
02/24/2016: Period 8
03/01/2016: Period 9
03/08/2016: Period 9
1.3. Treasurer’s Report for the Month Ended January 31, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended January 31, 2016.
1.4. Amendment to Contract Planning Services Agreement
Recommended Action:
Authorize the City Manager to execute an amendment to an existing agreement with the
Metropolitan Planning Group to increase the not-to-exceed amount by $15,001 (from
$24,999 to $40,000).
1.5. Approve Agreement for Neighborhood Initiated Maintenance Project At Farwell Avenue
and Three Oaks Way
Recommended Action:
Approve Agreement for the Farwell Avenue and Three Oaks Way Maintenance Project
and authorize the City Manager to execute the same.
Saratoga City Council Regular Meeting Agenda – Page 3 of 5
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a special
notice and/or a public hearing or those called by the City Council on its own volition. During
Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total
of ten (10) minutes maximum for opening statements. Members of the public may comment
on any item for up to three (3) minutes. The amount of time for public comment may be
reduced by the Mayor or by action of the City Council. After public comment, the
Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum
for closing statements. Items requested for continuance are subject to the City Council's
approval at the Council Meeting.
2.1. Second Reading of Amendments to City Code Article 15-47 (Water Efficient
Landscaping)
Recommended Action:
Waive the second reading and adopt the attached ordinance revising City Code Article
15-47 (Water Efficient Landscaping).
2.2. Public Hearing on Resolution Ordering Abatement of a Public Nuisance by Removal of
Hazardous Vegetation (Weeds)
Recommended Action:
Open the public hearing, listen to public testimony, and close public hearing. Consider
any objections to the proposed Order for Abatement of Hazardous Vegetation and
sustain or overrule any objections as to specific properties. Adopt the resolution ordering
abatement as to specified properties (with modifications if any objections are sustained).
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Allocation of Community Event Grant Program Funds
Recommended Action:
Review the one Saratoga Community Event Grant Program application for this fiscal
year and provide direction. Consider grant requests for next fiscal year and determine
allocations.
4.2. Allocation of Street Closure Grant Funds
Recommended Action:
Review Saratoga Street Closure Grant applications and determine allocations.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
Saratoga City Council Regular Meeting Agenda – Page 4 of 5
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on March 10, 2016 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 10th day of March 2016 at Saratoga, California.
Crystal Bothelio, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Saratoga City Council Regular Meeting Agenda – Page 5 of 5
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at
the office of the City Clerk at the time they are distributed to the City Council. These materials are also
posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR
35.102-35.104 ADA title II]
03/16 Regular Meeting – Joint Meeting with Parks & Rec Commission and PEBTAC
03/28 Study Session – Traffic Safety Commission & Crime Prevention – 6:00 p.m. – Community Center
Arts & Crafts Room
04/06 Regular Meeting – Joint Meeting with Library Commission, Librarians, and Friends of Library
04/11 Budget Study Session
04/20 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
05/04 Regular Meeting – Joint Meeting with 5 p.m. Montalvo Arts and 6 p.m. Mt. Winery
05/18 Regular Meeting – Joint Meeting with Sheriff Office
06/01 Regular Meeting – 5:30 p.m. Joint Meeting with HOA’s at West Valley College, Student center
06/15 Regular Meeting – Joint Meeting with County Fire and Santa Clara County FireSafe Council
07/06 Regular Meeting –Joint meeting Hakone Foundation Board
07/20 Meeting Cancelled
08/03 Meeting Cancelled
08/17 Regular Meeting – Joint Meeting with Chamber of Commerce and Destination Saratoga
09/07 Regular Meeting – Joint Meeting with SASCC
09/21 Regular Meeting – Joint Meeting with Youth Commission
10/05 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center,
Saunders Room
10/19 Regular Meeting – Joint Meeting with Historical Foundation
11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of
Trustees
11/16 Regular Meeting – Joint Meeting with Senator Beall Jr.
12/07 Regular Meeting – Joint Meeting with Representative Low
12/20 Reorganization
12/21 Regular Meeting –Council Norms Study Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016