HomeMy WebLinkAbout04-06-2016 City Council AgendaSaratoga City Council Regular Meeting Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
APRIL 6, 2016
5:30 P.M. STUDY SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
City Manager Evaluation Process
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with the Saratoga Library Commission & Friends of the Saratoga Libraries
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
The agenda for this meeting was properly posted on April 1, 2016.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Commissioner and Oath of Office
Recommended Action:
Adopt the attached resolution appointing Carol Barmeier to a partial term on the Library
Commission; and direct the City Clerk to administer the Oath of Office.
Saratoga City Council Regular Meeting Agenda – Page 2 of 5
SPECIAL PRESENTATIONS
None
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion. Public Speakers are limited to
three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on March 16,
2016.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
03/15/2016: Period 9
03/22/2016: Period 9
03/29/2016: Period 9
1.3. Treasurer’s Report for the Month Ended February 29, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended February 29, 2016.
1.4. Contract with NBS for Formation & Administration of Community Facilities District
Recommended Action:
Authorize the City Manager to execute an agreement with NBS for formation and
administration of a community facilities district for the Arrowhead Cooperative
Company, Inc. in an amount not to exceed $28,500, contingent upon receipt of a deposit
from the Arrowhead Cooperative Company, Inc. for the cost of formation services and
other costs associated with the creation of a community facilities district.
1.5. BAAQMD Electric Vehicle Station Grant Program Application
Recommended Action:
1. Approve resolution authorizing the City Manager to apply for and accept Charge
Fast! Program grant funds from the Bay Area Air Quality Management District
(BAAQMD) for the purpose of installing a DC Fast Charger Plug-In Electric Vehicle
(EV) Charging Station in the Saratoga Library parking lot.
2. Approve resolution granting the City Manager the authority to apply for and accept
future BAAQMD EV Station program grants.
3. Direct staff to include the BAAQMD funding award for the Saratoga Library’s Plug-
In Electric Vehicle Fast Charge Station project in the FY 2016/17 Capital Budget, if
awarded.
Saratoga City Council Regular Meeting Agenda – Page 3 of 5
1.6. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue
Walkway Project
Recommended Action:
Adopt resolution supporting the Metropolitan Transportation Commission’s
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the
Saratoga Avenue Walkway Project.
1.7. General Plan Annual Progress Report and HCD Annual Report
Recommended Action:
Adopt a resolution accepting the 2015 General Plan Annual Progress Report and direct
staff to file the report with the Governor’s Office of Planning and Research (OPR) and
the Department of Housing and Community Development (HCD).
1.8. Short-Term Rentals Regulation Update
Recommended Action:
Accept information regarding Short-Term Rentals (STR’s) in Saratoga
2. PUBLIC HEARING
None
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Quito Rd Bridge Real Property Service Agreement – Award of Service Contract
Recommended Action:
1. Authorize the City Manager to execute a contract for real property services with the
Contra Costa County Public Works Department for services for the right of way takes
required for the Quito Rd Bridge Project for the amount of $40,000
2. Move to authorize the staff to execute change orders to the real property services
contract up to $5,000 during the course of the right of way take process.
4.2. Video Program
Recommended Action:
Receive report and approve recommendations.
4.3. City of Saratoga Code Enforcement Program
Recommended Action:
Provide direction on the Code Enforcement Program’s service levels, staffing, and
policies.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga City Council Regular Meeting Agenda – Page 4 of 5
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
FAA Select Committee on South Bay Arrivals
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on April 1, 2016 at the City of Saratoga, 13777
Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 1st day of April 2016 at Saratoga, California.
Crystal Bothelio, City Clerk
Saratoga City Council Regular Meeting Agenda – Page 5 of 5
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available
for public review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR
35.102-35.104 ADA title II]
04/06 Regular Meeting – Joint Meeting with Library Commission, and Friends of Library
04/18 Budget Study Session
04/20 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
05/04 Regular Meeting – Joint Meeting with Mt. Winery
05/18 Regular Meeting – Joint Meeting with Sheriff Office
06/01 Regular Meeting – 5:30 p.m. Joint Meeting with HOA’s at West Valley College, Student center
06/15 Regular Meeting – 5:00 p.m. CLOSED SESSION, 6:00 p.m. Joint Meeting with County Fire and
Santa Clara County FireSafe Council
07/06 Regular Meeting –5:00 p.m. CLOSED SESSION, 6:00 p.m. Joint meeting with Montalvo Arts
07/20 Meeting Cancelled
08/03 Meeting Cancelled
08/17 Regular Meeting – Joint Meeting with Chamber of Commerce and Destination Saratoga
09/07 Regular Meeting – Joint Meeting with SASCC
09/21 Regular Meeting – Joint Meeting with Youth Commission
10/05 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center,
Saunders Room
10/19 Regular Meeting –5:00 p.m. Joint Meeting with Hakone, 6:00 p.m. Joint Meeting with Historical
Foundation
11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of
Trustees
11/16 Regular Meeting – Joint Meeting with Senator Beall Jr.
12/07 Regular Meeting – Joint Meeting with Representative Low
12/20 Reorganization
12/21 Regular Meeting –Council Norms Study Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016