HomeMy WebLinkAbout04-20-2016 City Council AgendaSaratoga City Council Regular Meeting Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
APRIL 20, 2016
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Saratoga Ministerial Association
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
The agenda for this meeting was properly posted on April 15, 2016.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
Saratoga City Council Regular Meeting Agenda – Page 2 of 5
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion. Public Speakers are limited to
three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Special Meeting on March 28, 2016 and
Regular City Council Meeting on April 6, 2016.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
04/05/2016 Period 10; and 04/12/2016 Period 10
1.3. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report and Adoption of Resolution of Intention for FY 16-17
Recommended Action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report
for FY 16-17 for renewing the Landscaping and Lighting Assessment District LLA-1.
2. Move to adopt the Resolution of Intention.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a special
notice and/or a pubic hearing or those called by the City Council on its own volition. During
Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total
of ten (10) minutes maximum for opening statements. Members of the public may comment
on any item for up to three (3) minutes. The amount of time for public comment may be
reduced by the Mayor or by action of the City Council. After public comment, the
Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum
for closing statements. Items requested for continuance are subject to the City Council's
approval at the Council Meeting.
2.1. Proposed Fee Schedule Update for FY 2016/17
Recommended Action:
Open the public hearing, listen to public testimony and close public hearing. Adopt the
resolution approving the fee schedule for Fiscal Year 2016/17, effective July 1, 2016.
3. OLD BUSINESS
None
Saratoga City Council Regular Meeting Agenda – Page 3 of 5
4. NEW BUSINESS
4.1. Senior Center Remodel Request and Naming Opportunities Plan
Recommended Action:
1. Approve the conceptual plan presented by SASCC for the Senior Center remodel
project.
2. Consider SASCC’s request for a waiver of $5,690 in building plan check and permit
fees for the remodel project.
3. Approve the SASCC Naming Opportunities Plan.
4.2. Community Development Block Grant Amended Agreement & Budget Adjustment
Resolution - Saratoga Senior Center Restroom ADA Upgrades
Recommended Action:
Authorize the City Manager to execute the amended Community Development Block
Grant (CDBG) agreement and approve the budget adjustment resolution amending the
Fiscal Year 2015/16 Capital Budget.
4.3. Quarterly Communications Report
Recommended Action:
Approve the theme for the 2016 Summer Saratogan and provide direction on articles
Provide direction on three online survey topics
Approve topics and hosts for the City’s Video Program for the first quarter of Fiscal
Year 2016/17
4.4. Annual Code Cleanup Preview
Recommended Action:
Provide direction to staff on items to be included in the annual code updates being
brought forward in 2016.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Saratoga City Council Regular Meeting Agenda – Page 4 of 5
Cities Association of Santa Clara County-Selection Committee
FAA Select Committee on South Bay Arrivals
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on April 15, 2016 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 15th day of April 2016 at Saratoga, California.
Crystal Bothelio, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council. These materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
Saratoga City Council Regular Meeting Agenda – Page 5 of 5
04/18 Budget Study Session
04/20 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
05/04 Regular Meeting – Joint Meeting with Mt. Winery
05/18 Regular Meeting – Joint Meeting with Hakone
06/01 Regular Meeting – 5:30 p.m. Joint Meeting with HOA’s at West Valley College, Student center
06/15 Regular Meeting – 5:00 p.m. CLOSED SESSION, 6:00 p.m. Joint Meeting with County Fire and
Santa Clara County FireSafe Council
07/06 Regular Meeting –5:00 p.m. CLOSED SESSION, 6:00 p.m. Joint meeting with Montalvo Arts
07/20 Meeting Cancelled
08/03 Meeting Cancelled
08/17 Regular Meeting – Joint Meeting with Chamber of Commerce and Destination Saratoga
09/07 Regular Meeting – Joint Meeting with SASCC
09/21 Regular Meeting – Joint Meeting with Youth Commission
10/05 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center,
Saunders Room
10/19 Regular Meeting –5:00 p.m. Joint Meeting with Historical Foundation, 6:00 p.m. Joint Meeting
with Sheriff’s Office
11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of
Trustees
11/16 Regular Meeting – Joint Meeting with Senator Beall Jr.
12/07 Regular Meeting – Joint Meeting with Representative Low
12/20 Reorganization
12/21 Regular Meeting –Council Norms Study Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrati ve Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016