HomeMy WebLinkAbout05-04-2016 City Council Agenda PrintSaratoga City Council Regular Meeting Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
MAY 4, 2016
5:00 P.M. CLOSED SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Khanna v. City of Monte Sereno et al. (Santa Clara County Superior Court Case No.
115CV282766)
CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Graham v. Saratoga et al. (Santa Clara County Superior Court Case No. 115CV282466)
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Mountain Winery
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
The agenda for this meeting was properly posted on April 29, 2016.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Regular Meeting Agenda – Page 2 of 5
CEREMONIAL ITEMS
Asian American and Pacific Islanders Heritage Month
Recommended Action:
Present proclamation to Saratoga resident John Kang declaring May 2016 as Asian American
and Pacific Islanders Heritage Month.
SPECIAL PRESENTATIONS
None
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion. Public Speakers are limited to
three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on April 20,
2016.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
04/19/2016 Period 10; and 04/26/2016 Period 10.
1.3. Treasurer’s Report for the Month Ended March 31, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended March 31, 2016.
1.4. Amended Household Hazardous Waste Agreement with Santa Clara County
Recommended Action:
Authorize the City Manager to execute the amended Santa Clara County Household
Hazardous Waste Collection Program Agreement with a $50,245.09 augmentation for
Fiscal Year 2016/17.
1.5. Amended Public Art Policy
Recommended Action:
Adopt the resolution amending the public art policy and confirming termination of the
Arts Commission.
1.6. Authorization to Use City Seal for Saratoga 60th Anniversary Event
Recommended Action:
Approve the resolution permitting the City of Saratoga 60th Anniversary Celebration
Committee to use the City Seal for the event logo and marketing materials.
Saratoga City Council Regular Meeting Agenda – Page 3 of 5
2. PUBLIC HEARING
None
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Lease Agreement with Montalvo Arts Center for PLACE
Recommended Action:
Authorize the City Manager to execute a lease agreement with Montalvo Arts Center for
PLACE and locate the artwork outside of Saratoga Library.
4.2. Award of Contract to G. Bortolotto & Company Inc. for the 2016 Pavement
Management Program
Recommended Action:
1. Move to declare G. Bortolotto & Company Inc. the lowest responsible bidder on the
project.
2. Move to award a construction contract to G. Bortolotto & Company Inc. in the
amount of $939,999.39.
3. Move to authorize staff to execute change orders to the contract up to $220,000.
4.3. Code Compliance Policy
Recommended Action:
Adopt the resolution establishing the City’s Code Compliance Policy.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Saratoga City Council Regular Meeting Agenda – Page 4 of 5
FAA Select Committee on South Bay Arrivals
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on April 29, 2016 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 29th day of April 2016 at Saratoga, California.
Crystal Bothelio, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
Saratoga City Council Regular Meeting Agenda – Page 5 of 5
04/20 Regular Meeting – 5:00 p.m. CLOSED SESSION, Joint Meeting with Saratoga Ministerial
Association
05/02 Special Meeting – 5:00 p.m. Youth Commission Interviews
05/04 Regular Meeting – Joint Meeting with Mt. Winery
05/18 Regular Meeting – Joint Meeting with Hakone
06/01 Regular Meeting – 5:30 p.m. Joint Meeting with HOA’s at West Valley College, Campus Center
06/15 Regular Meeting – 6:00 p.m. Joint Meeting with County Fire and Santa Clara County Fir eSafe
Council,
07/06 Regular Meeting –5:00 p.m. CLOSED SESSION, 6:00 p.m. Joint meeting with Montalvo Arts
07/20 Meeting Cancelled
08/03 Meeting Cancelled
08/17 Regular Meeting – 4:30 p.m. CLOSED SESSION, 6:00 p.m. Joint Meeting with Chamber of
Commerce and Destination Saratoga
09/07 Regular Meeting – 5:00 p.m. Commission Interviews, 6:00 p.m. Joint Meeting with SASCC
09/21 Regular Meeting – 5:00 p.m. Joint Study Session with Traffic Safety Commission, 6:00 p.m. Joint
Meeting with Youth Commission
10/05 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center,
Saunders Room
10/19 Regular Meeting –5:00 p.m. Joint Meeting with Historical Foundation, 6:00 p.m. Joint Meeting
with Sheriff’s Office
11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of
Trustees
11/16 Regular Meeting – Joint Meeting with Senator Beall Jr.
12/07 Regular Meeting – Joint Meeting with Representative Low
12/20 Reorganization
12/21 Regular Meeting –Council Norms Study Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrati ve Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016