HomeMy WebLinkAbout05-13-2008 Agenda Packet_AMENDED
City of Saratoga
Parks and Recreation Commission
AMENDED AGENDA
DATE: Tuesday, May 13, 2008
TIME: 6:30 p.m. – 8:30 p.m.
LOCATION: Saratoga City Hall
Planning Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call: Commissioners Vita Bruno, Katherine Forte, Denise Goldberg, Thomas Soukup, Lerry
Wilson
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
meeting was properly posted on May 8, 2008.
Accept Agenda Items: No additional items may be added pursuant to Government Code
Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission
about any matter not on the agenda for this meeting for up three minutes.
Commissioners may not comment on the matter, but may choose to place the topic on a
future agenda.
Approval of Draft Minutes: Draft Parks and Recreation Commission Minutes for March 11,
2008.
Reports: (This section is informational only; no actions will be taken.)
1. John Cherbone, Director of Public Works
2. Michael Taylor, Director of Recreation & Facilities
3. Denise Goldberg, Pedestrian, Equestrian, and Bicycle Trails Advisory Committee
4. Crystal Morrow, Staff Liaison
Old Business:
No old business
New Business:
5. Appoint Chair and Vice Chair
Issue: Parks and Recreation Commission does not currently have a Chair or Vice Chair.
According to the City of Saratoga Municipal Code, all Commissions are required
to have a Chair.
Action: Parks and Recreation Commission will select Chair and Vice Chair.
6. Naming Application for Saratoga Community Center
Issue: On April 30, 2008, the City of Saratoga received an application from the
Committee to Honor Joan Pisani to name the Saratoga Community Center the
Joan Pisani Community Center. Per the City’s policy on facility naming, the PRC
is to review the application and make a recommendation to the City Council.
Action: Parks and Recreation Commission will make a recommendation.
7. FY 2008/09 Park & Trail Capital Improvement Plan
Issue: Council has directed the Parks and Recreation Commission and Pedestrian,
Equestrian, and Bicycle Trails Advisory Committee (PEBTAC) to provide a
recommendation on the prioritization of FY 2008/09 park and trail capital
improvement projects.
Action: Parks and Recreation Commission and PEBTAC will prioritize the list of FY
2008/09 park and trail projects and share recommendation with the City
Council.
8. Development of Parks and Recreation Commission Work Plan
Issue: Parks and Recreation Commission has been assigned a number of work items
and does not currently have a timeline to address these items.
Action: Parks and Recreation Commission will prepare and adopt a work plan for the
next year.
9. Preparation for the City Council Joint Meeting
Issue: Parks and Recreation Commission is scheduled for a Joint Meeting with the
Council on June 4, 2008.
Action: Parks and Recreation Commission will determine how the work plan will be
presented and identify discussion topics for the Joint Meeting.
Agenda Items for Next Meeting—Tuesday, July 8, 2008
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at
408.868.1269 or ctclerk@saratoga.ca.us. Requests must be made as early as possible and at least one full
business day before the start of the meeting.
Certificate of Posting of Agenda:
I, Crystal Morrow, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the
meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 8, 2008 at the office
of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that
location. The agenda is also available on the City’s website at www.saratoga.ca.us.
City of Saratoga
Parks and Recreation Commission
AGENDA
DATE: Tuesday, May 13, 2008
TIME: 6:30 p.m. – 8:30 p.m.
LOCATION: Saratoga City Hall
Planning Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call: Commissioners Vita Bruno, Katherine Forte, Denise Goldberg, Thomas Soukup, Lerry
Wilson
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
meeting was properly posted on May 5, 2008.
Accept Agenda Items: No additional items may be added pursuant to Government Code
Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission
about any matter not on the agenda for this meeting for up three minutes.
Commissioners may not comment on the matter, but may choose to place the topic on a
future agenda.
Approval of Draft Minutes: Draft Parks and Recreation Commission Minutes for March 11,
2008.
Reports: (This section is informational only; no actions will be taken.)
1. John Cherbone, Director of Public Works
2. Michael Taylor, Director of Recreation & Facilities
3. Denise Goldberg, Pedestrian, Equestrian, and Bicycle Trails Advisory Committee
4. Crystal Morrow, Staff Liaison
Old Business:
No old business
New Business:
5. Appoint Chair and Vice Chair
Issue: Parks and Recreation Commission does not currently have a Chair or Vice Chair.
According to the City of Saratoga Municipal Code, all Commissions are required
to have a Chair.
Action: Parks and Recreation Commission will select Chair and Vice Chair.
6. Naming Application for Saratoga Community Center
Issue: On April 30, 2008, the City of Saratoga received an application from the
Committee to Honor Joan Pisani to name the Saratoga Community Center the
Joan Pisani Community Center. Per the City’s policy on facility naming, the PRC
is to review the application and make a recommendation to the City Council.
Action: Parks and Recreation Commission will make a recommendation.
7. Development of Parks and Recreation Commission Work Plan
Issue: Parks and Recreation Commission has been assigned a number of work items
and does not currently have a timeline to address these items.
Action: Parks and Recreation Commission will prepare and adopt a work plan for the
next year.
8. Preparation for the City Council Joint Meeting
Issue: Parks and Recreation Commission is scheduled for a Joint Meeting with the
Council on June 4, 2008.
Action: Parks and Recreation Commission will determine how the work plan will be
presented and identify discussion topics for the Joint Meeting.
Agenda Items for Next Meeting—Tuesday, July 8, 2008
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at
408.868.1269 or ctclerk@saratoga.ca.us. Requests must be made as early as possible and at least one full
business day before the start of the meeting.
Certificate of Posting of Agenda:
I, Crystal Morrow, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the
meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 5, 2008 at the office
of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that
location. The agenda is also available on the City’s website at www.saratoga.ca.us.
City of Saratoga: EFMHome https://clients.comcate.com/reps/caseDetail.php
1 of 2 4/30/2008 11:41 AM
Case Details
Print Close
Case Number:15228 Status:New
Customer:Peck, Betty
external customer
bettypeck@aol.com
Location of Request:
Preferred Contact Method:Email
Request Type:Question
Submitted By:Peck, Betty
customer
Primary Owner:Boyer, Cathleen
Topic:City Clerk>City Council Date/Time Created:03/27/2008 16:15
Date/Time Closed:
Original Request
Please include the following subjects in the first Saratoga Parks and Rec commission meeting, and let us
know when the meeting is scheduled.
1. Presentation on amount of green open space in Saratoga City.
2. Total Kevin Moran park funding expenses for soccer field to be voted on by the citizens of Saratoga in
June 2008.
3. Hakone new visitor center enlargement costs and to be voted on by citizens of Saratoga.
4. Community garden ideas to be explored.
5. Preserve open green space in the Saratoga Village.
Thank you for submitting this request.
Willys and Betty Peck
Customer Communications
No records of communication activities found
Internal Activity
Internal Notes
Date From Note
04/30/08
11:31
Morrow,
Crystal
Details » Spoke with Betty on April 3rd to get additional information about her
request. I let her know that items on the PRC's agenda must be approved by
members of the Commission, so I would share her suggestions with the PRC during
the May 13, 2008 meeting. I also gave Betty the date, time, and location of the PRC's
May meeting.
Tasks
Complete Due Subject Assigned By Assigned To Status
Case Contacts
Role Name Email Phone
Primary Owner Boyer, Cathleen ctclerk@saratoga.ca.us
Secondary Owner Sullivan, Ann asullivan@saratoga.ca.us
City of Saratoga: EFMHome https://clients.comcate.com/reps/caseDetail.php
2 of 2 4/30/2008 11:41 AM
Attachments
No attachments found
Activity History
No activity history recorded
City of Saratoga
Parks and Recreation Commission
ACTION MINUTES
DATE: Tuesday, March 11, 2008
TIME: 6:30 p.m. – 8:30 p.m.
LOCATION: North Campus Conference Room
19848 Prospect Road
Saratoga, CA 95070
Call to Order 6:30 p.m.
Roll Call: Commissioners Vita Bruno, Katherine Forte, Denise Goldberg, Thomas Soukup, Lerry
Wilson
Absent: None
Staff: City Manager Dave Anderson, Public Works Director John Cherbone, Recreation
Director Michael Taylor, Administrative Analyst Crystal Morrow
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
meeting was properly posted on March 6, 2008.
Oral & Written Communication:
Any member of the public may address the Commission about any matter not on the
agenda for this meeting for up three minutes. Commissioners may not comment on the
matter, but may choose to place the topic on a future agenda.
~ No oral or written communications ~
Old Business:
~ No old business ~
New Business:
~ No new business ~
Reports: (This section is informational only; no actions will be taken.)
1. Denise Goldberg, Pedestrian, Equestrian, and Bicycle Trails Advisory Committee
- Pedestrian, Equestrian, and Bicycle Trails Advisory Committee (PEBTAC) is working on
restoring the Parker Ranch trail and has been coordinating volunteer work in the area
on 1st and 3rd Saturdays.
- PEBTAC formerly part of PRC, but since suspension of PRC the PEBTAC has been
working with Public Works to monitor trails—including bike riding, horse riding, and
hiking trails.
- PEBTAC has 3 members now and an opening for 1 more Commissioner from the PRC.
2. Dave Anderson, City Manager
- Commissioners were asked to introduce themselves and interests in PRC.
3. John Cherbone, Director of Public Works
- Review of Public Works Department: Public Works responsible for keeping parks
maintained. Commissioners can report maintenance problems to Public Works.
Public Works is the largest department in the City. All of the small park playgrounds
have been redone and most major park projects are either in the works or complete.
4. Michael Taylor, Director of Recreation & Facilities
- Spring Activity Guide announced.
- Draft of Strategic Plan and Mission of the Recreation Department was shared with
Commissioners.
- Recreation strives to be proactive in program development by providing recreational
opportunities that reflect population and changing trends, including cultural
changes and shift in age of population.
5. Crystal Morrow, Staff Liaison
- Review of Commission obligations: review of Brown Act, City requirements, and
Robert’s Rules of Order.
- Review of upcoming PRC work items:
o selection of Chair/Vice Chair at next meeting.
o PRC informed that new policy for facility naming requires some commissions to
review applications and make recommendations to the City Council. The PRC
can expect naming applications for recreation facilities and parks.
o PRC has been asked to lead public process to rename the North Campus
- Reminder: PRC Workshop on April 12th at Hakone Gardens from 9:00 a.m. – 1:00 p.m.
Agenda Items for Next Meeting—Tuesday, May 13, 2008
- Preparation for Joint Meeting with City Council
- Preparation of Work Plan
- Selection of Chair and Vice Chair
Adjournment
8:30 p.m.
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at
408.868.1269 or ctclerk@saratoga.ca.us Requests must be made as early as possible and at least one full business
day before the start of the meeting.
Certificate of Posting of Agenda:
I, Crystal Morrow, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the
meeting of the Parks and Recreation Commission of the City of Saratoga was posted on March 6, 2008 at the
office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that
location. The agenda is also available on the City’s website at www.saratoga.ca.us.
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City of Saratoga
Memorandum
To: City of Saratoga Parks and Recreation Commission
From: Crystal Morrow, Administrative Analyst II
City of Saratoga
Subject: Item 5: Selection of Chair and Vice Chair
Per Municipal Code 2-12.808, all City Commissions are required to select a Chair. Currently,
the Parks and Recreation Commission does not have a Chair or Vice Chair and as a result must
select Commissioners to fill these. The Chair has special responsibilities and privileges, which
are shown below. In the event that the Chair is unable attend a meeting, the Vice Chair will
be asked to carryout the responsibilities of the Chair. The duties of the Chair are described in
Municipal Code 2-10.080.
The term of the Chair is 12 months, as is the term of the Vice Chair. No Commissioner can
serve more than one term as Chair in a four year period. The Chair and Vice Chair will be
selected by the members of the Parks and Recreation Commission. Once selected, the Chair
and Vice Chair will assume their positions immediately.
Overview of Responsibilities of Chair
Responsibilities Call Meeting to order
Lead meeting and preserve order
Call for the vote and announce decision
Decide questions of order, in regards to Robert’s Rules of Order
Declare opening and closing of public hearings
Special
Privileges
Can refer matter to for study or report, even if not on the agenda
Can set limits on Commission discussion on any matter.
Can set time limits on any communications from members of the public to the
Commission
Can vote, move, second, or debate an issue, but cannot veto Commission decision
Can rule any motion on a subject not on the agenda as being out of order, in
which case the motion shall be void and the Commission Liaison shall set the on
the agenda of the next regular or special Commission meeting.
Can table any motion on any matter until the next regular or special Commission
meeting, should the motion pose an action that may not be valid or constitutional
-2 -
Excerpts from City of Saratoga Municipal Code
2-10.080 Presiding officers.
a) The presiding officer of the City Council shall be the Mayor, or in his absence, the
Mayor pro tempore. He shall take the chair precisely at the hour appointed for the
meeting and shall immediately call the City Council to order. In the absence of the
Mayor or Mayor pro tempore, the City Clerk shall call the City Council to order,
whereupon, a temporary presiding officer shall be elected by the Council members
present. Upon the arrival of the Mayor or Mayor pro tempore, the temporary presiding
officer shall immediately relinquish the chair upon the conclusion of the particular
business immediately before the Council at that time. Wherein this Article the term
mayor is used, it shall apply equally to the presiding officer as defined in this Section.
b) The presiding officer of the City Council shall have a vote, but no veto power, and may
move, second and debate from the chair. He shall not be deprived of any of the rights
and privileges of a Council member by reason of acting as presiding officer. He shall
preserve strict order and decorum at all regular and special meetings of the City
Council. He shall state or call upon the City Clerk to state every question before the
City Council, call for the vote and announce the decision of the Council on all subjects.
He shall decide all questions of order, subject however to an appeal to the Council by
any Council member, in which event a majority vote of the Council shall govern and
conclusively determine such question of order. He shall have and exercise such other
powers and duties as are contained elsewhere in this Article and as authorized by law.
The presiding officer shall have power and authority in his discretion and without a
vote of the City Council, to do the following:
a. Refer any matter, whether or not on the City Council agenda, for study and
report. Such power shall not be exercised while a motion is on the floor
covering such matter, until the motion is disposed of. Once a matter has been
referred and a report rendered thereon, it shall not thereafter be referred a
second time under this power but only by City Council action.
b. Set time limits on City Council discussion on any matter.
c. Set time limits on any communications from members of the public to the City
Council.
d. Declare the opening and closing of public hearings.
e. Rule any motion on a subject not on the agenda as being out of order, in which
case the motion shall thereafter be void and the City Clerk shall set the subject
matter thereof down on the agenda of the next regular or special Council
meeting.
f. Table any motion on any matter until the next regular or special City Council
meeting whenever the City Attorney advises that there is a serious question as
to the validity or constitutionality of the particular proposed course of action
which is the subject matter of such motion.
g. Require any witness testifying to facts at any public hearing to be sworn before
proceeding further with any such testimony.
2-12.080 Rules of procedure.
-3 -
a) The following Sections of this Chapter pertaining to meetings conducted by the City
Council shall be applicable to all meetings conducted by Commissions:
a. 2-10.020(b)
b. 2-10.030 through 2-10.080
c. 2-10.110(c), (d), (f) and (g)
d. 2-10.120 through 2-10.170
e. As so applied to a Commission, all references therein to City Council or Council
member shall be deemed to mean the Commission or Commissioner to which
the section is applied. All references therein to the Mayor shall be deemed to
mean the Chair of the Commission; and all references therein to the City Clerk
shall be deemed to mean the secretary of the Commission.
b) The failure of passage of any motion before a Commission shall be deemed a denial of
the motion; provided, however, a motion failing by reason of an evenly split vote by
the Commission at a meeting where not all Commissioners are present shall be
agendized and voted upon at the next regular meeting of the Commission at which a
quorum is present.
c) Each Commission shall elect a Chair to serve a twelve month term. No person shall
serve as Chair of the same Commission more than one full term in any four year
period.
d) In addition to the rules made applicable to Commissions as specified in paragraph (a)
of this section, each Commission shall have authority to adopt such other rules and
procedures as it deems appropriate for the orderly and efficient conduct of its
business which are not inconsistent with the provisions of this Code.
e) The City Manager or his or her designee shall be the secretary of each Commission
unless otherwise specified by the ordinance or resolution establishing the
Commission.
f) This section 2-12.080 shall not apply to the Planning Commission which shall follow
the rules of procedure set forth in section 2-15.050 of this Code. (Ord. 203 Atth. A
(part), 2002)
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City of Saratoga
Memorandum
To: City of Saratoga Parks and Recreation Commission
From: Crystal Morrow, Administrative Analyst II
City of Saratoga
Subject: Item 6: Naming Application for Saratoga Community Center
On April 30, 2008, the City of Saratoga received an application from the Committee to Honor
Joan Pisani to change the Saratoga Community Center to the Joan Pisani Community Center.
Per the City’s policy on facility naming, applications are sent to the appropriate Commission
for review. Based on the naming criteria laid out in the facility naming policy, the Commission
is then required to provide the City Council with a recommendation. Final decision on the
application will be made by the City Council.
Attachments:
- City of Saratoga naming policy for City buildings and land
- Facility Naming Checklist
- Application and supporting documents submitted by the Committee to Honor Joan
Pisani.
CITY OF SARATOGA
REVIEW OF APPLICATION FOR NAMING OR RENAMING
CITY-OWNED LAND(S) OR FACILITY(IES)
Applicant’s Name:
Naming/ Renaming Information for City-owned Land or Facility:
Suggested Name:
Location of Site or Facility:
Does this pertain to only a portion of the site or facility? Yes No
If yes, portion suggested for naming/ renaming:
Please indicate which criteria below you feel were met in the application:
For Site(s) or Facility(ies) that DO NOT Currently Have a Name:
Yes No
The name preserves the geographic, environmental (relating to natural or physical
features), historic or landmark connotation of particular significance to the area in
which the land or facility is located, or for the City as a whole.
The land, facility, or the money for its purchase, construction, renovation or
maintenance was donated by the individual, family or organization.
An in-kind contribution or service of major and lasting significance was made to
the acquisition of the land, facility, or the planning, development, construction,
renovation or maintenance of a facility.
The name recognizes a benefactor organization, group or business that contributed
to the site or facility.
The name recognizes a current or former employee who has: (check at least 3
criteria below)
Made contributions over and above the normal duties required by his/her
job;
Had a positive impact on the past and future development of programs or
facilities in the City of Saratoga;
Made significant volunteer contributions to the community outside the
scope of his/her job;
Had exceptionally long tenure with the City of Saratoga (i.e. over 25
years);
Significant public support for a memorial to the employee on the
occasion of his/her death or retirement.
-- OVER --
For Site(s) or Facilit(ies) that Currently DO Have a Name:
Yes No
The individual, family or organization the applicant would like to name a site or
facility after has made lasting and significant contributions to the protection of
natural or cultural resources of the City.
The individual, family or organization the applicant would like to name a site or
facility after has made substantial contributions to the betterment of a specific
facility or park consistent with the established standards for the facility.
The individual, family or organization the applicant would like to name a site or
facility after has made substantial contributions to the advancement of
commensurate types of recreational opportunities within the City.
100
Pease add comments related to this application.
Reviewer ________________________________________ Date: _____________________
Please Print Name
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City of Saratoga
Memorandum
To: City of Saratoga Parks and Recreation Commission
From: Crystal Morrow, Administrative Analyst II
City of Saratoga
Subject: Item 7: Parks and Recreation Commission Work Plan
During the March meeting, the Parks and Recreation Commission was asked to put together a
work plan that will be used to organize the Parks and Recreation Commission’s work
schedule. The Commission agreed to present the work plan to the City Council during the
Joint Meeting on June 4, 2008.
Below is a list of work items that have been assigned to the Parks and Recreation Commission.
Additional work items may be added to this list by the Council or the Parks and Recreation
Commission.
- Naming of City Sites and Facilities: review applications to name or rename City sites
and facilities (including recreation and park facilities) and make recommendations to
the City Council as these items arise
- Naming of the North Campus: lead public process to rename the North Campus
- Recreation Master Plan: assist Recreation & Facilities Department to implement and
carryout Master Plan
- Saratoga Parks Preservation and Field Use Initiative: review initiative and identify
potential policy to determine if there are policy changes that can address core issues
of the Initiative
- Supporting Council Priorities: help the City Council carry out priorities, such as
community engagement
Attachments:
- 2008 & 2009 Parks and Recreation Commission Meeting Schedule
2008 – 2009 Parks and Recreation Commission Meeting Schedule
Meetings of the Parks and Recreation Commission are held on the 2nd Tuesday of odd-numbered
months from 6:30 p.m. – 8:30 p.m. in the Planning Conference Room located at Saratoga City Hall
(13777 Fruitvale Avenue, Saratoga CA 95070).
Indicates Parks and Recreation Commission Regular Meeting
Indicates Regular Meeting that falls on holiday and may need to be canceled or rescheduled
2008
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