HomeMy WebLinkAbout2016_07_06 City Council AgendaSaratoga City Council Agenda – Page 1 of 7
SARATOGA
CITY COUNCIL REGULAR MEETING
JULY 6, 2016
5:00 P.M. CLOSED SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government
Code Section 54956.9(d)(1))
Saratoga et al. v. California Department of Transportation (Santa Clara County Superior
Court Case No. 115CV281214)
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Montalvo Arts Center
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on June 30, 2016.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Honoring Olivia de Havilland’s 100th Birthday
Recommended Action:
Present the proclamation honoring Olivia de Havilland’s 100th birthday to Laurel Perusa.
Saratoga City Council Agenda – Page 2 of 7
Proclamation Declaring July 2016 as “Parks Make Life Better!” Month
Recommended Action:
Read and present the proclamation declaring July 2016 as “Parks Make Life Better!” Month
in the City of Saratoga.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers re
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on June 15,
2016.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
06/14/2016 Period 12; 06/21/2016 Period 12; and 06/29/2016 Period 12.
1.3. Treasurer’s Report for the Month Ended April 30, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended April 30, 2016.
1.4. Treasurer’s Report for the Month Ended May 31, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended May 31, 2016.
1.5. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library
General Obligation Bonds
Recommended Action:
Adopt the attached resolution which sets the property tax levy rate to provide for the
Library General Obligation Bond's debt service payment at $.0060 per $100 of
Assessed Valuation.
1.6. Resolution Authorizing Final Disposition of Certain City Records
Recommended Action:
Adopt resolution authorizing final disposition of certain city records.
1.7. Amendments to Joint Powers Agreement for the Silicon Valley Regional
Interoperability Authority
Recommended Action:
Move to authorize the City Manager to sign the amended Joint Powers Agreement
(JPA) for the Silicon Valley Regional Interoperability Authority (SVRIA).
Saratoga City Council Agenda – Page 3 of 7
1.8. Agreement for Employment and Labor Law Services with Mouser Law Firm, A
Professional Corporation
Recommended Action:
Authorize the City Manager to enter into an agreement for employment and labor law
services with Mouser Law Firm, A Professional Corporation.
1.9. Annual Code Update for 2016 and Adoption of Resolution Allowing 15 Minute
Parking at the Turkey Track Lane Electric Vehicle Charging Station
Recommended Action:
Waive the second reading and adopt the attached ordinance updating various
provisions of the City Code and adopt the attached resolution allowing 15 minute
parking at the Turkey Track Lane electric vehicle charging station in accordance with
the newly adopted code provisions.
1.10. Request for Reallocation of Community Event Grant Funds from Montalvo Arts
Center
Recommended Action:
Reallocate $3,704 in Community Event Grant Program funding from Montalvo Arts
Center’s “Arts Splash” to “5-Hour Sculpture: A Pop-Up Arts Festival.”
1.11. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal
of the District for FY 17-18.
Recommended Action:
1. Move to adopt the Resolution describing improvements and directing
preparation of the Engineer’s Report.
2. Move to adopt the Resolution appointing the Attorney’s for the District.
1.12. Landscaping and Lighting Assessment District Annexation No. 1 for Fiscal Year
2017/18 – Zone No. 38 (Paramount Court) – Preliminary approval of Engineer’s
Report for Annexation and Adoption of Resolution of Intention for Fiscal Year
2017/18
Recommended Action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer’s
Report for the City of Saratoga Landscaping and Lighting District LLA-1,
Annexation No. 1 (Zone No. 38 - Paramount Court) for F.Y. 2017/18.
2. Move to adopt Resolution of Intention to order the levy and collection of
assessments for the City of Saratoga Landscaping and Lighting District LLA-1,
Annexation No. 1 (Zone No. 38 – Paramount Court) for F.Y. 2017/18.
1.13. Motor Vehicle Resolutions Establishing Parking Restrictions on Prospect Road (Near
Via Roncole) and Melinda Circle (Near Kristy Lane)
Recommended Action:
1. Adopt Motor Vehicle Resolution establishing parking restriction on Prospect Road
at Via Roncole.
2. Adopt Motor Vehicle Resolution establishing parking restriction on Melinda Circle
at Kristy Lane.
Saratoga City Council Agenda – Page 4 of 7
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. During Public Hearings for appeals, Applicants/Appellants and/or their
representatives have a total of ten (10) minutes maximum for opening statements. Members
of the public may comment on any item for up to three (3) minutes. The amount of time for
public comment may be reduced by the Mayor or by action of the City Council. After public
comment, the Applicant/Appellants and/or their representatives have a total of five (5)
minutes maximum for closing statements. Items requested for continuance are subject to the
City Council's approval at the Council Meeting.
2.1. Confirmation of Report and Assessment of Weed/Brush Abatement Program
Recommended Action:
Open public hearing, accept public testimony, close public hearing, and adopt
resolution confirming report and assessment of hazardous vegetation abatement
charges.
2.2. Ordinance Amending Smoking and Tobacco Retailer Regulations
Recommended Action:
Conduct public hearing; introduce and waive the first reading of the ordinance
amending Article 4-90 Tobacco Retailer License and Article 7-35 Regulation of
Smoking in Certain Places; and direct staff to place the ordinance on the Consent
Calendar for adoption at the next regular City Council Meeting.
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Quarterly Communications Report
Recommended Action:
Approve the theme for the 2016 Fall Saratogan and provide direction on articles,
provide direction on three online survey topics, and approve topics and hosts for the
City’s Video Program for the second quarter of Fiscal Year 2016/17.
4.2. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga voting delegate and alternative voting delegate(s) for
the 2016 League of California Cities Annual Conference.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
Saratoga City Council Agenda – Page 5 of 7
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
FAA Select Committee on South Bay Arrivals
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on June 30, 2016 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 30th day of June 2016 at Saratoga, California.
Crystal Bothelio, City Clerk
Saratoga City Council Agenda – Page 6 of 7
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council. These materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 5.102-35.104 ADA title II]
To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council
Saratoga City Council Agenda – Page 7 of 7
07/06 Regular Meeting –5:00 p.m. CLOSED SESSION, 6:00 p.m. Joint meeting with Montalvo Arts
07/20 Meeting Cancelled
08/03 Meeting Cancelled
08/17 Regular Meeting – 4:30 p.m. CLOSED SESSION, 6:00 p.m. Joint Meeting with Chamber of
Commerce and Destination Saratoga
09/07 Regular Meeting – 5:00 p.m. Commission Interviews, 6:00 p.m. Joint Meeting with SASCC
09/21 Regular Meeting – 5:00 p.m. Joint Study Session with Traffic Safety Commission, 6:00 p.m. Joint
Meeting with Youth Commission
10/05 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center,
Saunders Room
10/19 Regular Meeting –5:00 p.m. Joint Meeting with Historical Foundation, 6:00 p.m. J oint Meeting
with Sheriff’s Office
11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of
Trustees
11/16 Regular Meeting – Joint Meeting with Senator Beall Jr.
12/07 Regular Meeting – Joint Meeting with Representative Low
12/20 Reorganization
12/21 Regular Meeting –Council Norms Study Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016