HomeMy WebLinkAbout04-26-2016 Library Commission Meeting Minutes
City of Saratoga
Library Commission
MINUTES
DATE: Tuesday, April 26, 2016
TIME: 7:00 p.m.
LOCATION: Saratoga Library/ Quiet Study Reading Room
13650 Saratoga Avenue
Saratoga, CA 95070
Call to Order 7:03 p.m.
Roll Call
• Present: Barmeier, Gulino, Hoffman
• Absent: Campodonico
• Staff: Allison Lew, Nancy Howe, Adam Henig, Lisa Finley
• Public: Ashley Chen (TAB), Carissa Ko (TAB), Karen Burley and Anandi Krishnamurthy
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda
for this meeting was properly posted on April 20, 2016.
Oral & Written Communications: None
Approval of Minutes: Draft minutes for the February 23 meeting.
Barmeier moved to approve the draft minutes for the February 23 meeting. Hoffman seconded the
motion. Motion passed 3-0.
Commission Items
1. New Library Commissioner, Carol Barmeier
Issue: Carol has been appointed to fill one of two seats on the Commission
Action: No action needed.
Existing Business
2. Library Commission Work Plan
Issue: On April 6, 2016, the Library Commission met with the City Council at a
Joint Session and discussed the commission’s work plan.
Action: Now that the work plan has been officially accepted by Council, the
Commission needs to prioritize the list, create a timeline, and assign duties.
Finley and Henig updated the Commission about the progress of Council‘s suggestion to
establish a Friends of the Library seat on the Library Commission. Henig will present the
topic at the Friends Board meeting on April 27 and will inquire to see if the board will
support the concept of nominating a member to the Commission. Finley informed the
Commission that Friends have already a lot they are taking on such as ongoing
fundraising and finding a replacement to their book retail operations manager. Also,
Finley stated, she was concerned that ALA does not recommend that a Friends Board
member sit on the Library Commission.
Gulino informed the group that West Valley College’s President Brad Davis reached out
to him and wanted to setup a meeting. Gulino recommended a subcommittee is created
to report back to the Commission at their next meeting. Subcommittee will consist of
Gulino, Barmeier, Lew, and Henig.
For the survey, Library staff would like Commission and TAB to promote it through their
networks.
For interior space review, library staff will provide ideas of what other libraries from
around the nation are doing. Barmeier inquired about exterior signs and Howe explained
that wouldn’t come out of the interior space review budget. The topic of security
surveillance was brought up and Howe explained that too would not be part of the
interior space review budget. It’s a separate item and it is currently being discussed by
the JPA as how to implement it if the District moves forward with the purchase of
security cameras.
New Business
3. Sharing Community News & Trends
Issue: As part of the work plan, the commission will share information about the
community to help the library staff becomes better prepared to address the
needs of the community and identify opportunities to promote library services.
Action: Discuss upcoming events, new trends, interests, etc.
New ideas from Commission and members of the public:
• Barmeier:
o Create an event in anticipation of new Harry Potter book
o Community Choice Energy – informing patrons about new environmental
program
• Finley: Attended Civil Discourse lecture; could be popular at the Library
• Gulino:
o Panel of experts discussing presidential elections in the fall
o Internet of Things
• Hoffman:
o DIY workshops
o Travelling without leaving the library
o Partner with downtown’s Memorial Day celebration
• TAB
o Voter registration drive for high school students
• Public
o Local candidates and propositions
o Bay Area Revelations (PBS)
Reports
1. Nancy Howe, Santa Clara County Librarian
a. Next JPA meeting is 4/28/16
b. NFL Super Bowl grant to library enable district to publish a children’s picture and
rhyming book.
c. Famous Sci-Fi author coming to Saratoga Library on May 11
d. Gilroy library received a robotics awarded
e. Deputy County Librarian Chris Brown won Mover and Shaker award from Library
Journal.
f. New Children’s Library Manager hired
2. Allison Lew, Saratoga Community Librarian
a. Bookmobile – Campodonico inquired via email why the Bookmobile’s Monte
Sereno stop changed from City Hall to Daves Ave. Elementary school. Essentially,
the attendance was zero at City Hall and library staff felt it would be better
served at the school.
b. Circulation in February and March is up from last year
c. Customer Service Satisfaction survey is underway
d. Summer Reading Program begins June 1
e. SCCL district received grant for Thinking Money exhibition
f. TAB – College Day will be 5/14 and literary magazine is in the works
g. Sacred Heart school making three trip to the library in May
h. New art on display in the lobby
i. Commendations for staff: Betsy White and Lisa Liu
3. Lisa Finley, Friends of the Saratoga Libraries
a. Tri-fold brochure was finalized and distributed to members of the community.
b. Friends will meet on April 27 and determine whether to approve $141,000 grant
to Library for programs in 2016-2017
4. Robert Gulino, Library Commission Chair
5. Adam Henig, City of Saratoga Liaison
a. Commission Recognition Dinner
b. Arbor Day
Agenda Items for the Next Meeting, June 28, 2016
• None
Hoffman moved to adjourned the meeting at 9:03 p.m. Barmeier seconded the motion. Motion passed 3-
0.
Respectfully submitted,
Adam Henig
Recreation Supervisor