HomeMy WebLinkAbout05-07-1988 City Council agenda - Mid-Course Budget Conference0 1 OF 14`�
MID - COURSE BUDGET CONFERENCE
MAY 7, 1988
THE INN AT SARATOGA
8:00
a.m.
- Breakfast
- ..Village Rendezvous
9:00
a.m.
- Review of
Revenue
Projections
9:45
a.m.
Review of
FY 1988
Operations
10:30
a.m.
- Review of
FY 1989
Operations
12:00
noon
- Bella Mia
1:00
p.m.
- Review of
Capital
Improvements Plan
2:00
p.m.
- Adjourn
og sAR
April 29, 1988
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 887 -3438
COUNCIL MEMBERS:
To: City Council
HTom: City Manager
Karen Anderson
Martha Clevenger
Joyce Hlava
David Moyles
Donald Peterson
Subject: 1987 -1989 Budget Mid - Course Review Conference Memorandum
This is a new type of effort for the City staff including me. The
purpose of this report is to discuss four topics:
o The general revenue picture for the remainder of this
fiscal year and for the next four fiscal years;
o The budget performance so far for fiscal 1988 and what
staff believes remains to be adjusted to reflect
accurately operational and capital needs for the remainder
of fiscal 1988;
• What adjustments are proposed to the adopted operations
and capital projects budgets for fiscal 1989 and what our
projections for the next three fiscal years are at present
based upon fiscal 1988 and fiscal 1989 performance;
• What revisions are proposed to the Capital Improvements
Program for the 1988 -1992 fiscal period and how these will
impact revenue, expense and reserves policy.
Before launching into this report I would like to acknowledge the
efforts of the management staff in working through what is a new
experience for all of us. Each member completed their assigned
tasks on time and with complete information. There were a few
instances where revisions had to be made to the submittals, most of
which involved minor variances in projections and references to the
adopted budget. I think it is apparent that this process saves both
considerable time and wear and tear on the management staff.
In addition to doing the regular budget work, Mr. Shook and Ms.
Shriver collaborated on a review and revision to the Capital
Improvements Plan. A special acknowledgement is due their work on
this key document.
To: City Council Page 2
Subject: 1987 -1989 Budget Mid- Course Review
Conference Memorandum
April 29, 1988
Revenues
The attached revenue summary covers -the revenue picture, both actual
and projected, from FY 1986 to FY 1992. For fiscal 1988 we
projected total revenue of $8,375,382 -- ($6,079,398 to the General
Fund and $2,295,984 to the Restricted Funds). We now project total
revenues of $7,767,466 -- ($5,956,159 to the General Fund and
$1,811,307 to the Restricted Funds). The major changes from
projections are as follows:
General Fund - property tax revenue $130,000 less than projected.
Reason: a one -time jump because a change in assessment
practices has yet to materialize.
Restricted Funds - revenue for the first Quito Road Bridge,
$477,680 was not realized because the project is a year
behind our original schedule.
Sale of property from the Cox Avenue parcel was also not
realized in 1988, a loss of $490,000 (this revenue is
expected to be realized in fiscal 1989).
Interest income is up by $105,000.
Development permit revenue is up by $250,000 (confirms
high level of building activity.
For FY 1989 we project revenues of $11,347,224. This includes:
$1,600,000 from property sales;
$1,868,000 from the proceeds of Parking District #3 and the
street improvement district for the project on Saratoga -
Sunnyvale Road north of the railroad crossing; and
$ 480,000 in federal funds for the Quito Road Bridge Project.
It is easy to see with this extra $3.5 million how revenues can leap
from $7.7 million to $11.3 million in a single year. Of course, all
of these revenues are tied to specific projects which if not built
will not show as expenses or revenues in the overall budget. For
fiscal 1990, 1991 and 1992 revenues return to a more normal growth
rate at about $8 million a year, provided the Utility Users Tax
remains in effect. If not, then 1991 revenues and 1992 revenues
would drop to $7.4 million annually.
To: City Council Page 3
Subject: 1987 -1989 Budget Mid - Course Review
Conference Memorandum
April 29, 1988
Budget Performance for Fiscal 1988
Attached are the exDenditure projections for the fiscal period 1988-
1992. This section of the report concentrates on the first four
columns of the report. These show the actual adopted budget for
1987 -88, including the eleven budget adjustments already approved by
the Council since July 1, 1987. The changes..,in the various programs
so far this year are as shown below.
Program
Public Safety
Community Environment
Maintenance Services
Community Services
Assessment Districts
Community SUDDort
General Government
Intragovernmental Services
Capital Projects
TOTAL
Adopted Budget
$1,530,159
909,111
1,558,198
306,694
264,358
58,564
803,639
943,250
1,392,100
$7,766,073
Amended Budget
1,596,437
909,111
1,579,144
306,694
264,358
59,064
815,639
946,450
1,693,209
$8,170,106
Proposed Revisions to the adopted budget.as amended are as follows:
o Public Safety - no changes
o Community Environment - add $46,000 to general engineering to
reflect actual salary expense which was not expended on capital
projects.
• Maintenance Services - reduce budget by $56,500 primarily to
reflect reduced flood control work because of the dry winter.
• Community Services - reduce budget by $27,112 to reflect fewer
excursions (special events) because of dry weather (no snow
trips).
• Assessment Districts - add $250 to cover unanticipated bank
charges on bond administration.
• Community Support - no changes
• General Government - add $27,637 to cover audit fee extra charges
and brokers fees for investment services and overrun on office
supplies.
• Intragovernmental Services - reduce budget by $55,735 because of
rescheduling of equipment purchases for rolling stock and fixed
assets.
• Capital Projects - reduce budget by $648,782 due to rescheduling
Of projects.
To: City Council Page 4
Subject: 1987 -1989 Budget Mid - Course Review
Conference Memorandum
April 29, 1988
The total effect on the budget is that spending will be down overall
by $714,242. Details on all of these proposed adjustments are
covered by the memoranda from the staff and the Capital Improvements
Plan, both of which are attached for your reference.
Based on all the information provided, I think the staff has
conservatively estimated the overall year -end projections. In
reality, the budget savings will probably exceed the amount of the
proposed adjustments.
Budget Adjustments for Fiscal 1989
As you know, the budget in fiscal 1989 was adopted by the Council
last June. All of the budget adjustments to date have not changed
the appropriations for fiscal 1989. Based on our collective
knowledge at this point in time, the staff has prepared detailed
sheets on each budget activity covering changes proposed to be made
to the adopted 1989 appropriations. These detailed sheets are
attached. Referring back to the expenditure projections summary,
columns five, six and seven show the AdoDted FY 88 -89
Appropriations, the proposed revisions to those appropriations, and
the difference in dollars between the two.
An increase in overall operations of $464,432 is proposed. These
break down as follows:
o Public Safety - add $190,478. This addition covers the increased
cost of the renegotiated sheriff's contract for one year, the
CAL -ID program operations for 1988 -89, DUI grant costs through
October 1988 and the change in status of the CSO clerk to
fulltime to support CSO operations.
o Community Environment - reduce the budget by $3,032.
o Maintenance Services - add $130,070. This addition covers a
proposed increase of $60,164 for street maintenance to cover the
actual work program for 1989 pavement management; an increase of
$48,000 to complete high priority curb, gutter and sidewalk
repair; increases in medians and parks maintenance to cover
expected increases in water costs because of dry weather (we are
already in a water conservation mode but still expect that
historical usage will go up some); make some small improvements
to Congress Springs Park, total cost of about $18,000; and an
added $3,554 for Hakone.Gardens for extra part -time seasonal
help.
o Recreation Services - add $34,107. This increase covers $10,876
to hire a 3/4's time recreation supervisor to work on sports
leagues and teen programming; $23,231 in Volunteer and Senior
Services, $22,000 of which are previously approved grants to
SASCC.
To: City Council Page 5
Subject: 1987 -1989 Budget Mid - Course Review
Conference Memorandum
April 29, 1988
o Assessment Districts - add $300. This increase to cover
anticipated bank charges for bond servicing.
o Community Support - add $34,670. This increase covers adding
$4,850 to support community groups which are grants previously
approved by the Council; and $31,773 to start a new activity- -
Community Access TV,$25,000 of which will come from increased
CATV franchise fees and must be spent for this purpose.
o General Government - add $7,573. There are several increases and
decreases here which are detailed in the activity sheets. The
primary change, however, is a proposal by Finance to increase the
Accountant position from 1/2 time to full time. Our auditors
have told me verbally we are understaffed. That is one reason
why our auditing fees have had to be supDlemented during the past
year (so much remedial work had to be done to get all the
reconcilliations and audit schedules in shape to complete the
audit). The added salary would be $14,361. If we don't take
this step, I would expect our auditor to require most of this
cost to do the audit for 1988 FY .(as has been the case in FY
1987).
o Intragovernmental Services - add $70,266.
-- Benefits - $13,404. To cover added costs under year two of
our MOU with the Saratoga Employees Association and to cover
- benefits for the proposed additions to staff.
-- Equipment Operation. Reschedule equipment purchases.
Offsets $43,000 reduction discussed above.
-- Fixed Asset Maintenance - $13,075. Proposes replacement of
existing equipment earlier than anticipated.
o Capital Projects - add $2,056,305.
-- Quito Road Bridge - $595,705. Rescheduled from FY 1988.
-- Parking District #3 - $787,700. Change in cost to reflect
better data.
-- Bohlman Road Slide Repair - $76,200. Rescheduled from FY
1988.
-- Quito Park Handicapped Access - $16,000. Rescheduled from
FY 1988.
-- Saratoga - Sunnyvale Road Medians - $450,000. Change in cost
to reflect better data.
-- Building Handicapped Access - $25,000. Rescheduled from FY
1988.
To: City Council Page 6
Subject: 1987 -1989 Budget Mid- Course Review
Conference Memorandum
April 29, 1988
-- Civic Center Design Development - $140,000. Commence all
design work in FY 1989 rather than waiting to FY 1990 and
beyond.
-- Big Basin Reconstruction - $200,000. Move up from FY 1990 to
FY 1989 to meet CalTrans schedule.
The revised Capital Improvements Plan will provide you with further
information on the above.
Capital Improvements Program Revision
I have included in your documents a revision to the CIP adopted last
September. Both this document and the Capital Project Expenditure
Projection discuss the relative timing and cost for the various
proposed capital projects. Some of these deserve special note.
• Parking District #3 - As stated earlier, the estimated projected
cost is now $1,950,000, an increase of $787,700 over the estimate
in the current CIP. This is the figure we have been working with
for several months now as developed by the district engineer.
• Median Landscaping - Saratoga - Sunnyvale Road - These were
originally estimated at $200,700 for the northerly project and
$200,400 for the southerly project. Revised estimates have now
been made which change these estimates to $500,000 and $350,000
respectively. Design is underway for both projects so they will
be bid in the Fall of 1988. This represents an increase of
$450,000 which, unlike the Parking District, will not be totally
offset by revenues. $400,000 is projected to come from
assessments and $450,000 from City funds, an increase of
$150,000.
o Community Theatre - Originally this project was proposed for
$100,000. Since talking to theatre user groups and others, I
have increased the proposed project to $400,000 which would
include adding the balcony to the theatre as originally planned.
If all costs and revenues remain as projected, at the end of FY 1992
the City's reserves will be at $3,411,797. That will be $368,544
less than the current Council policy of a six month operating
reserve. However, at this point it is premature to suggest that
planning for any of these projects should be cut back, especially
since the theatre project, which is slated for 1991 -1992, is
$390,000 and, if cancelled, would, by itself, put the overall
reserve minimum back to positive. I have prepared a7 cash flow model
summary which projects our overall estimated status through fiscal
1992. A copy is attached.
To: City Council Page 7
Subject: 1987 -1989 Budget Mid - Course Review
Conference Memorandum
April 29, 1988
In conclusion, I believe we can continue to be optimistic about
being able to achieve the overall plan of service and projects
reflected in the budget and the Capital Improvements Plan. However,
all of us must be aware that costs must be watched closely or we
will not be able to achieve our overall objectives for the City.
Iwo,
4liarry R a Peacock, City Manager
jm
Attachments
09, 17, 25, 33, 41, 49, 57, 65,73,81,89,97,A5,B3,C1,C9,D7.f
M
REVENUE PROJECTIONS
1986
1987
1987
1980
1988
1989
1990
1991
1992
FUND REVENUE SOURCE
ACTUAL
BUDGET
ACTUAL
BUDGET
ESTIMATE
ESTIMATE
ESTIMATE
ESTIMATE
ESTIMATE
*
General Prop Tax
$577,588
$567,000
$570,790
$765,900
$635,000
$685,000
$740,664
$799,917
$063,910
*
Sales Tax
$778,126
$776,000
$016,404
$830,033
$846,432
$097,216
$951,051
$1,008,114
$1,068,601
'
Utility Users Tax
$434,232
$572,670
$499,929
$596,713
$520,000
$540,000
$562,432
$504,929
$600,326
s
Transfer Tax
$85,604
$105,000
$154,106
$124,200
$172,033
$185,796
$200,659
$216,712
$234,049
*
Construction Tax
$215,979
$253,000
$157,715
$150,000
$235,715
$150,000
$150,000
$150,000
$1501000
*
Business Licenses
$95,581
$00,000
$102,646
$95,000
$103,000
$107,120
$111,405
$115,061
$120,495
*
Transient Occupancy
$6,750
$62,656
$14,776
$30,000
$31,900
$38,000
$40,200
$42,697
$45,259
*
Franchise Fees
$432,761
$430,000"
$532,283
$470,000
$550,000
$597,000
$620,880
$645,715
$671,544
Development Permits
$590,344
$750,000
$1,205,529
$780,000
$1,127,800
$700,000
$780,000
$780,000
$700,000
*
MVL
$055,063
$908,887
$897,569
$990,951
$937,712
$985,537
$1,039,742
$1,096,927
$1,157,258
*
Off llighkay MVL
$583
$757
$587
$1,000
$547
$550
$550
$550
$550
*
Cigarette Tax
$63,459
$58,077
$59,514
$57,496
$57,496
$55,307
$54,201
$53,117
$52,055
*
IIOPTR
$15,421
$15,250
$15,499
$15,692
$15,692
$16,336
$1G,989
$17,669
$10,376
Other I. G. Revenue
$21,206
$0
$10,646
$10,955
$7,097
$11,404
$11,632
$11,065
$12,102
False Alarms
$8,718
$11,000
$13,320
$35,000
$0
$35,000
$35,000
$35,000
$35,000
*
Interest
$406,239
$400,000
$332,692
$510,816
$615,431
$553,808
$498,499
$448,649
$403,784
*
Sale of Property
50
$1,000
$500
$512,000
$19,910
$1,600,000
$2,000
$2,000
$2,000
Sale Maps /Publicat
$1,718
$2,000
$0
$2,000
$0
$2,000
$2,000
$2,000
$2,000
Fines & Forfeitures
$368
$9,000
$11,100
$12,132
$12,132
$13,370
$13,905
$14,461
$15,039
Refunds & Reimburse
$287,107
$60,000
564,143
$72,710
$26,248
$85,000
$85,000
$25,000
$25,000
FEMA
50
$7,000
$14,596
$0
$42,014
SO
$0
$0
$0
1
TOTAL GENERAL
$4,876,853
$5,069,297
$5,-474,432
$6,079,390
$5,956,159
$7,340,125
$5,916,889
$6,051,104
$6,265,349
10
TDA
$O
50,550
SG,289
$0
$0
$0
$0
$0
$0
11
Revenue Sharing
$89,738
$43,940
$21,003
$0
$0
$0
$0
$0
$0
12
UCDA
$0
$111,055
$112,291
$164,200
$164,200
$150,000
5135,000
$121,500
$109,350
13
Traffic Safety
$124,613
$100,000
$132,671
$136,379
$136,379
$141,970
$147,649
$153,555
$159,697
*
2107.5
$6,000
. $6,000
$6,000
$6,000
$6,000
$6,000
$6,000
$6,000
$6,000
*
2106
5148,314
$146,443
5150,292
$150,690
$150,690
$153,150
$153,150
$153,150
$153,150
*
2107
$279,860
$268,733
$270,025
$276,526
$276,526
$270,055
$270,855
$270,055
$270,055
*
Interest (SGT)
$0
$10,000
$0
$8,510
$8,510
$8,510
$8,510
$8,510
$0,510
FAU Exchange
$50,596
$40,000
$68,860
$34,572
$44,007
$40,000
$40,000
$40,000
$40,000
F.II.W.A.
$0
$O
$0
$477,680
$O
$480,000
$480,000
$200,000
$0
14
Sub -Total Gas Tax
$484,770
$471,176
$503,985
5953,978
$485,733
$958,515
$958,515
$678,515
$476,515
17
Local Drainage
$36,795
$80,000
$105,940
$104,000
$56,699
$80,000
$80,000
$80,000
$80,000
* 18
Hillside Dev Fees
$95,072
$120,000
$55,000
$55,000
$207,133
$55,000
$55,000
$55,000
$55,000
19
Street Construction
$208,734
$73,800
$70,829
$0
$0
$O
$0
$0
$0
21
Library Debt Sery
$85,325
$80,700
$88,700
$92,825
$92,625
$95,825
$98,575
$98.575
$98,575
22
State Park Bonds &
$0
$235,000
$211,500
$0
$0
$81,000
$0
$108,000
$0
23
Senior Center Donds
$0
$100,000
$O
$0
$100,000
$0
$O
$0
$0
* 31
Park Development
$95,639
$100,000
$75,400
$75.000
$87,200
$75,000
$75,000
$75,000
$75,000
32
Capital Improvement
$4,645
$0
$0
$0
$0
$0
$0
$0
$0
33
State Urban Parks
$0
$30,000
$0
515,000
$15,000
$15,000
$15,000
$15,000
$15,000
Excursions
$0
$35,000
$48,150
$44,400
$31,200
$32,448
$50,000
$55,000
$60,500
Class Fees
$0
'$115,000
$140,316
$138,000
$150,000
$165,000
$181,500
$199,650
$219,615
Building Rent
$0
$88,000
$76,258
$79,000
$79,000
$89,9II4
$93,584
$97,327
$101,220
Park Income
$0
$16,000
$30,071
$20,454
$31,960
$33,230
$34,568
$35,951
$37,309
llakone Income
$0
$6,000
$7,154
$7,000
$6,745
$0
$0
$0
$0
4:0
Sub -Tot Entrprise
$0
$260,000
$301,949.
$288,854
$296,905
$320,671
$359,652
$387,928
$410,724
71 -73
Assessment District
$109,461
$145,017
$170,911
$167,233
$167,233
$165,905
$176,127
$176,127
$176,127
74
Parking Dist s3
$0
$826,760
$0
$0
$0
$1,468,133
$0
$0
$0
75
Housing Assistance
$0
$163,304
$0
$213,115
$0
$0
$0
$0
$0
76
Median Assess Dist
$0
$0
$0
$30,400
$0
$400,000
$0
$0
$0
TOT RESTRICTED FNDS$1,334,812
$2,957,302 $1,856,476
$2,295,984
$1,811,307
$4,007,099
$2,100,517
$1,949,199
$1,665,988
TOTAL $6,211,665
$0,026,599 $7,330,908
$0,375,302
$7,767,466
$11,347,224
$8,017,406
$8,000,383
$7,931,337
*PROCEEDS
OF TAXES - REVENUE
SOURCE
EXPENDITURE PROJECTION FY 1987 -1992
OPERATING PROGRAMS
n 1? or • -
ADOPTED
BUD II7 -II8
NINE MONTH
EXPENSE
PRCNT
BUDGET
PROPOSED
REV 87 -88
DIFF
ADOPTED
FY 88 -89
REVISED
DIFF
PROJECTED
PROJECTED
PROJECTED
PROGRAM NAME
Police Protection
$1,283,591
$758,476
59 %$1,283,591
FY 88 -89
FY 89 -90
FY 90 -91
FY 91 -92
Communications
Code Enforcement
$225,805
$134,733
60%
$225,805
$0
$0
$1,266,006
$234,837
$1,438,8G8
$232,493
$172,862
($2,344)
$1,510,811
$244,11II
$1,586,352
$1,665,670
Crossing Guards
$69,029
$9,713
$47,815
$S,II89
69%
G1%
$69,029
$9,713
$0
$71,646
$90,606
$18,960
$95,136
$256,324
$99,893
$269,140
$269,140
Emergency Mgt AFETY
$1,5$8,437
$9$5,703
%$1,5$8,437
$0
$0
$10,101
$8'632
$10,101
$9,632
$O
$1,000
$10,606
$10,114
$11;136
$10,619
$11,693
$11,150
60
$0
$1,591,222
$1,781,700
$190,478
$1,870,785
$1,964,324
$2,062,540
Subdivision Reg
Inspection Sery
$63,400
$245,425
S33,990
$172,970
54 %•
70%
$63,400
$245,425
$0
$57,916
$57,916
$0
$60,812
$63,852
$67,045
General En
Zoning Admin
$89.015
$144,928
S94,400
594,792
105%
$135,815
$0
$46,000
$249,558
S96,520
$249,810
$90,83G
$252
($5,684)
$262,301
$95,378
$275,416
$100,147
$2II9,1II6
$105,154
Current Planning
Advanced Planning
$71,054
$81,374
$43,715
G5%
62%
$144,928
$71,054
$0
$0
$150,725
SG4,022
$150,725
$64,322
$0
$300
$158,261
$67,538
$166,174
$70,915
$174,483
Housing Assist
TOTAL
$213,115
$47,273
534,851
5II%
1G%
$81,374
$213,115
$0
$0
$82,861
$221,640
$84,981
$2,100
$89,209
$93,670
$74,461
$98,353
COMM.ENV.
$909,111
5521,991
57%
$955,111
$46,000
5923,242
$221,640
$920,210
$0
($3,032)
$232,722
$966,221
$244,358
$1,014,532
$256,576
$1,065,258
Street Maint
Curb,Gutter,Sdhalk
$854,219
$89,154
$627,592
$78,096
73%
8816
$884,219
$89,154
$30,000
$597,563
$657,727
$60,164
$690,613
$725,144
$761,401
Traffic Control
Flood Control
$143,188
5112,375
566,435
579,791
463,
$141,688
$0
(51,500
S26,040
$132,796
$74,040
$132,796
$48.000
$0
$26,040
$139,436
$27,342
$146,408
$28,7(
$153,7
Median /Parkway
Fakone
$81,473
$51,389
lII%
G3%
$27,375
$81,473
($85,000;
$0
$1]3,646
584,732
$113,646
$88,128
$0
$119,328
$125,295
$131,55_
Een Space
Ilakone Gardens
$200,189
$98,546
5157,804
$58,241
79%
59%
$200,189
$0
$207,677
$222,633
$3,396
$14,956
$105,000
$233,765
$110,250
$245,453
$115,753
$25.7,726
TOTAL MAINT. SERV
$1,579,144
$1,059,348
$90,546
E7 %$1,522,644
$0
($56,500)$1,263,438
$100,984
$104,538
$1,393,508
$3,554 $109,765
$130,070 $1.463,183
$115,253
$1,536,343
$121,016
Recreation Sery
Sr. S Vo1.Services
$235,966
$66,599
$149,854
$64,768
64%
97%
$208,854
(527,112)
$2GO,336
$271,212
$10,876
$284,773
$299,011
$1,613,160
$313,962
Cultural Services
TOTAL COMM.SERVICES
$4,129
$3,223
78%
$66,599
$4,129
$0
$0
$59,586
$4,477
$82,817
S4, 477
$23,231
$0
$86,958
$4,701
$91,306
$95,871
$306,694
$217,845
71 %
$279,582
($27,112)
$324,399
$358,506
$34,107
$376,431
$4,936
$395,253
$5,183
$415,016
Parking Dist t1
Parking Dist $2
$21,403
$15,850
513,078
$5,302
61%
33
$21,403
$0
$0
520,500
$20,500
$0
$21,525
$22,601
$23,731
Parking Dist t4
Lands;Lght. Dist
$69,880
$63,900
$18,094
$38,007
23%
$70,130
$250
$15,612
565,289
$15,612
$65,589
$0
$300
$16,393
$68,868
$17,212
$72,312
$18,073
$75,927
Library SESS.
TOTAL ASSESS.DIST.
$93,325
5264,358
566,564
5139,045
59%
71%
$63,900
$93,325
$0
$0
$66,956
$96,325
$66,456
$96,325
$0
$0
$69,779
$101,141
$73,268
$106,198
$75,931
$111,508
$2
$264,608
$250
$264,182
$264,482
$300
$277,706
$291,591
$306,171
Community Groups
Sister City
$5,000
$1,500
$5,000
$858
100%
57%
$5,000
$1,500
$0
$0
$4,000
$8,850
$4,850
$8,000
$7,000
$6,000
Paratransit
Franchise Admin.
$4,000
$25,097
$4,000
$17,219
100%
$4,000
$0
$1,000
$3,000
$1,000
$4,000
$0
$1,000
$1,500
$4,200
$1,00()
$4,410
$3,500
$4,631
Library Services
11CDA Admin
$15,220
$14,786
69%
971
$25,097
$15,220
$0
$0
S 2 G , 0 2 4
$15,829
$19,551
$18,426
($6,473)
a
$20,529
$21,555
$22,633
Comm. Access TV
$8,247
$6,689
81%
$8,247
$0
$8.577
$9,500
X2,597
5923
$19,347
$9,975
$20,315
$10,474
$21,330
$10,997
TOTAL COMM SL'FP.
$59,064
$48,552
82%
$59,064
$0
$0
$58,430
$31,773
$93,100
$31,773
$34,670
$33,362
$97,755
$35,030
$102,643
$36,781
$107,775
TOT OPER PROGRAMS
$4,714,808 52,939,494
62 %$4,677,446
($37,362)$4,424,913
$4,811,50G
$386,593 $5,032,042
$5,282,656
$5,546,33
City Council
City Commissions
$32,500
$27,588
$22,552
$12,406
E9%
45%
$32,500
$27,588
$0
$0
$33,440
$33,440
$0
$34,778
$36,517
$38,343
City Mgr's Office
Financial Mgt
$109,414
$298,650
$76,952
70%
$109,414
$0
$30,172
$117,055
$32,672
$114,305
$2,500
($2,750)
$31,379
$122,000
$32,948
$128,100
$34,595
$134,505
Legal Services
$104,400
$264,756
$59,630
89%
57%
$33E,II50
$104,400
$18,200
$0
$354,258
$109,500
$355,391
$1,133
$368,428
$386,849
$406,192
City Clerk
Personnel Mgt
$75,078
$77,887
$35,519
$39,814
47%
$75,078
$0
$48,754
$103,000
$51,754
($6,500)
$3,000
$113,000
$50,704
$118,650
$53,239
$124,583
$55,901
Comm. Relations
Central Services
$29,750
$14,646
51%
496
$77,887
$29,750
$0
$0
$79,754
$30,940
$83,287
$30,940
$3,533
$0
$82,945
$32,178
$87,092
$91,447
TOTAL GEN''L GOV'T
$60,372
$815,639
$52,488
$578,563
87%
71 %'
$69,809
$843,276
$9,437
$62,787
$69,444
$6,657
$65,298
$33,786
$6II,563
$35,476
$71,991
$27,637
$866,660
$874,233
$7,573
$900,709
$945,745
$993,032
Employee Benefits
E uipment Ops.
Fixed
$510,130
$153,290
$352,690
$76,875
69%
50%
$510,130
$110,290
$0
$43,000
$530,432
$213,181
$543,636
$13,404
$551,650
$579,233
$608,194
Asset Maint
Facilities Maint
$100,622
$182,408
$54,671
$111,168
54%
$87,887
f$12,735j
$68,981
$256,182
$82,056
$43,001
$13,075
$136,985
$71,740
$143,834
$75,327
$151,026
$79,093
TOT INTRAGOV. SERV.
$946,450
$595,404
61%
63%
$102,408
$890,715
$0
($55,735)
$159,600
$972,194
$1G0,3IIG
$1,042,460
$7IIG
$70,266
$165,984
$926,359
$174,283
$972,677
$182,997
$1,021,311
TOT OPER BUDGET
$6,476,897 $4,113,461
64 %$6,411,437
($65,460)$6,263,767
$6,728,199
$464,432 $6,859,110
$7,201,078
$7,560,682
n 1? or • -
Con ress Sp Park
Lang. S/S Rd.tl
Lib. lldcp. Access
905 -Quito Rd. Drdg
907 -Sr. Center
900 -P. D. t3
909 -Pvmnt Mngmnt
920 - Dohlman Rd
921 -Trffc Cntrllr
922 -Quito Pk Ildcp
923 - Median -SS Pros
924- Median SS Verde
925 - Elva /Cnyn Vw
926- Nildwood Pk Drg
927 - I1ndp Access -Gov
920 -Sound Sys -Comm
929 - Computer Upgrade
930 - Pierce Rd Sgnl
931 -CC Landscape
941 - Sarahills Drive
943 -V Vst Stckng Ln
945 -Quito Park
946 -Rmdl Cm Cntr
947 -Third St Plaza
951 - Seaggull Signal
952- Kirkmont Signal
953- Pierce Rd Drdg
954 -Prtvl Md Lndscp
955- kildwood Pk
95G -City hall Exp
957 -Di Basin Rcnst
950 -4th St Sdwlk
961 -Artrl St Sdwlk
962 -Fed Tac Drdgs
963- Prspct Md Lndscp
964 -Kevin Moran Pk
965 -Corp Yard Exp
966-Mtng Chamber
967- Village St Trees
972- Theatre Addtn
973- Library Lndscp
974 -Vllg Ped Plz
TOTAL CAP PROJ
GRAND TOTAL
- $29,200 $352 1% $352 $28,848 $200,400 $350,000 $149,600
$12,700 $0 0' $12,700 $0
$44,400 $O1 Oq $44,400 $0
Access-Govt $27,400 $0 0' $2,400 ($25,000) $0 $25,000 $25,000
T $35,600 $0 0' $17,000 ($10,600)
$20,000 $15,125 76' $20,000 $0
,
$36,009 $32,234 OII' $36,809 $0 $101 000 $50,000 ($51,000)
$209,100 $40,000 ($169,100) $169,100
$13,100 $0 ($13,100)
$91,600 $91,600 s0
$43,600 $43,600 $0
$44,700 $34,700 $0
$110,000
$110,000
$250,000
$450,000
$30,000
$0 $60,000 $60,000 $540,000
$0 $200.000 $200,000
$15,000
$30,000 $50,000
$30,000 $60,000
$400,000 $100,000
$450,000
so $10,000 $10,000 $90,000
$0 $60,000 $60,000 $540,000
$0 $10,000 $10,000 $10,000 $30,000 $390,000
$30,000
$0,000
$1.693,209 $443,646 26'$1,044,427 ($648,782)$2,431,100 $4,407,405 $2,056,305'$2,527,700 $2,304,000 $1,052,000
$0,170,106 $4,557,107 56'$7,455,8 6 4 ($714,242)$0,694,067 $11,215,604 $2,520,737 $9,306,010 $9,505,070 $8,G12,602
EXPENDITURE P
PROJECTION F
FY 1907 -1990
CAPITAL PROJECTS
ADOPTED N
NINE MONTH P
PERCEN P
PROPOSED D
DIFF A
ADOPTED R
REVISED D
DIFF P
PROJECTED P
PROJECTED P
PROJECTED
$o $
$5,175 5
5175' $
$5,175 $
$5,175
FY II9 -90 F
FY 90 -91 F
FY 91 -92
$0 $
$74,032 7
74032' $
$74,032 $
$74,032
$0 (
($4II0) -
-4II0% (
($400) ($4IIII
$597,100 $
$1,395 0
0' $
$1,395 (
($595,705; $
$0 $
$595,705 $
$595,705 $
$599,600
$2G4,300 $
$154,775 5
59' $
$310,000 $
$45,700
$33,600 $
$9,161 2
27' $
$50,000 $
$16,400 $
$1,062,300 $
$1,050,000 $
$707,700
$442,200 $
$150,652 3
34' $
$442,200 $
$0 $
$441,000 $
$441,000 $
$0 $
$440,000 $
$440,000 $
$440,000
$22,700 s
s0 0
0', $
$22,700 $
$0 $
$23,600 $
$76,200 $
$76,200
$24,000 $
$24,000 $
$24,000
$17,700 $
$0 0
0' $
$1,700 $
$16,000 $
$0 $
$16,000 $
$16,000
$30,400 $
$352 1
1' $
$352 $
$30,040 $
$200,700 $
$500,000 $
$299,300
CASH FLOW MODEL FY1988- FY1992
FY1988 FY1989 PY1990 FY1991 FY1992 TOTAL
OPENING FUNDS BALANCE
$6,524,020
$6,835,022
$6,967,242
$5,597,838
$4,093,142
$6,524,020
REVENUES
$7,767,466
$11,347,224
$8,017,406
$8,000,383
$7,931,337
$43,063,816
OPERATIONS EXPENSE
$6,411,437
$6,728,199
$6,859,110
$7,201,078
$7,560,682
$34,760,507
CAPITAL PROJECTS
$1,044,427
$4,487,405
$2,527,700
$2,304,000
$1,052,000
$11,415,532
TOTAL BUDGET
$7,455,864
$11,215,604
$9,386,810
$9,505,078
$8,612,682
$46,176,039
CLOSING FUNDS BALANCE
$6,835,622
$6,967,242
$5,597,838
$4,093,142
$3,411,797
$3,411,797
FUND BALANCE REQUIREMENT
$3,205,719
$3,364,100
$3,429,555
$3,600,539
$3,780,341
DIFFERENCE
$3,629,903
$3,603,142
152,168,282
$492,603
($308,544)
I C B�'SS off er° °BOO C�1� �
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: Finance Director
FROM: Community Services Director
SUBJECT: Budget Review for 1987 -88 Fiscal Period
DATE: April 19, 1988
This report covers six (6) program areas; Police Protection,
Communications, Code Enforcement, Crossing Guards, Emergency
Preparedness, and Franchise Administration.
Through the first nine months of the budget cycle, it could
be expected that expenditures in these six budget areas would
be at about 75% of the annual appropriation since costs are
generally evenly spread throughout the year. The actual- expen-
diture levels as of March 31, 1988 are as follows:
ACTIVITY
BUDGET
EXPENDED
PERCENTAGE
Police Protection
$1,283,591
$758,476
59%
Communications
225,805
134,733
60%
Code Enforcement
69,029
47,815
69%
Crossing Guards
9,713
5,889
61%
Emergency Preparedness
8,299
5,800
70%
Franchise Administration 25,097
17,219
69%
TOTALS.
$1,621,534
$969,932
60%
Based on these expenditure levels, no
further adjustments
for the 1987 -88 budget
cycle are requested by the
Community
Services Department.
js
C
ugu)y @rT §&M
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director
FROM: Planning Director
SUBJECT: 1987 -88 Nine -Month Budget Review
DATE: 4/12/88
I am reporting on the four program areas of responsibility for the Planning
Department._`„.These programs include (1) 2024, Zoning Administration; (2)
2025, Current Planning; (3) 2026, Advanced Planning, and (4) 2027, Housing
Assistance.
For this interim revie,
venly over a 12 -month
.tat over a nine -month
e approximately 75%
these program during
following table:
Program
Zoning Administration
Current Planning
Advanced Planning
Housing Assistance
a, I am assuming that program costs would be expended
period. Utilizing this assumption, one can expect
period, expenditures for these four programs should
of the annual budget. The actual expenditures for
the first nine -month period are summarized in the
Adopted
12 -Month Budget
$ 144,928
$ 71,054
$ 81,374
$ 213,644
Nine -Month
Expenditures
$ 94,791.70
$ 43,715.30
$ 47,273.20
$ 34,851.41
% of
Total Bu_ dget
65.4%
61.5%
58.1%
16.4%
As indicated by the table, nine -month expenditures for the Planning
Department's four programs are below the 75% maximum level projected for
this period. As such, no adjustments for FY 87 -88 budget are required.
Y chuek Hsia
Planning Director
(—d /dsc
1
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: City Manager DATE: 4 -22 -88
FROM: City Engineer
SUBJECT: Budget Review 1987 -88 Fiscal Year
----------------=----------------------------------------------------------------
This report covers three program areas - Subdivision Regulation
(2021) Inspection Services (2022) and General Engineering (2023)
Seventy five percent of the year has past and as seen below,
Subdivision Regulations and Inspection Services are in line with
expected expenditures. General Engineering, however is already
over extended. This is due to an excess in the wages area and I
suspect that it is because this program has absorbed some of the
time allocated to capital improvements and the defaulting of
vacation, sick, etc to this program instead of the CIP.
Activity
Budget
Expended
Percentage
Subdivision Reg
63,400
33,990
69.4
Inspection Sery
245,425
172,970
70.5
Gen. Engineering
89,315
94,400
105.1
Recommend adjusting General Engineering budget up to $135,815 by
increasing 3010 wages by 46,000 to 99,500 so current percentage
would be 69.5 %.
cc: Finance Director
UMEW @2 0&MZUQ)0&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: Finance Director DATE:
FROM: Maintenance Director
SUBJECT: Budget Review 1987/88 Fiscal Year
April 22, 1988
The Maintenance Department is responsible for the following
programs:
31- =greet Maintenance
32 - Curb, Gutter, & Sidewalk Maintenance
33 - Traffic Control Maintenance
34 - Flood Control & Storm Drain Maintenance
35 - Median /Parkway Maintenance
36 - Parks /Open Space Maintenance
37 - Hakone Gardens
82 - Equipment Operations
83 - Fixed Asset Maintenance
84 - Facilities Maintenance
We have completed our review of the " Expenditure Status"
printouts of March 31,1988, for these programs and have
determined what, if any, appropriation adjustments will be needed
for the balance of the Fiscal Year.
With nine (9) months of the Fiscal Year having past,
we should
expect that approximately 75% of
have been
the year's
appropriations would
expended.
�X12.Qn!
A.92
Street Maintenance
$ 854,219
$ 627,592
73.5 %
Curb, Gutter, & Sidewalk Mtc.
$ 89,154
$ 78,096
87.6 %
Traffic Control Maintenance
$ 143,188
$ 66,435
46.4 %
Flood Control & Storm Drain Mtc.
$ 112,375
$ 19,791
17.6 %
Median /Parkway Maintenance
$ 81,473
$ 51,389
63.1 %
Parks /Open Space Maintenance
$ 200,189
$ 157,804
78.8 %
1
L Hakone Gardens
$ 98,546 .0 58,241 59.1 $
Equipment Operations $ 153,290 $ 76,875 50.2 %
Fixed Asset Maintenance $ 100,622 $ 54,671 54.3 %
Facilities Maintenance $ 182,408 $ 111,168 60.9 %
Although the department and its two divisions will not have any
budgetary problems this year, some transfering of funds from
program to program should take place to keep certain catogories
from being over expended.
Street Maintenance
Since the past winter was so light, approximately $30,000 which
was budgeted in the Flood Control & Storm Drain Maintenance
"Wages and Benefits" Program will not be spent, but will instead
be charged to this Program, causing an overexpenditure.
An incorrect entry has caused Account #4510 to show as
overexpended. The amount should be backed out of that account
and coded to Account #4530.
The Traffic Control Arrow Board which was budgeted for purchase
next fiscal year was acquired this year, while the Layton Paver
Trailer which was scheduled for this year will not be purchased.
Curb, Gutter, & Sidewalk Maintenance
Both this year's and last year's appropriations may not be
expended this year. The combining of those funds in account
#4530 should be done so that an overrun is not indicated.
Carrying over any unexpended funds to next year's budget should
take Dlace.
Traffic Control Maintenance
We have been unable to locate an appropriate Paint Shaker for the
funds provided; so this piece of equipment will not be purchased.
The $1,500 for this equipment will not be expended.
Flood Control & Storm Drain Maintenance
Since the past winter was so light this program will be
underexpended by approximately $85,000.
Median /Parkway Maintenance
Due to the lack of rain this winter, account #5351 - Water, will
be overexpended this year. However, with some Wage and Benefit _
Funds transferred between this program and "Parks /Open Space -
Maintenance" the Program's bottom line should be O.K.
2
Parks /Open Space Maintenance
Due to the lack of rain this winter, account #5351 - Water, will
be overexpended this year. However, with some Wage and Benefit
Funds transferred between this program and "Median /Parkway
Maintenance" the Program's bottom line should be O.K.
Hakone Gardens
No adjustments needed for this Program.
Equipment Operations
Account #5340 - Insurance has not been debited. I'm not sure when
the insurance is due. Three vehicles which are included in the
budget will have been ordered by the end of the year but will not
be paid for, $43,000 in funds will have to be carried over for
this expenditure.
Fixed Asset Maintenance
$9,00T-which is included in Account #6740 will not be expended.
In addition, $3,735, which is in Account #6730, will not be
expended this year, but will be included in our budget requests
for Fiscal Year 1988/89.
Facilities Maintenance
Although some shifting between the Line Item accounts is
necessary, the bottom line for this Program is O.K. .
----------
Dan Trinidad, Maintenance Director
3
n4'`'
OTTE Qq
�nI �-
v
April 14, 1988
1:3777 FRUI'IVALE AVENUF • SARATOGA. CALIFORNIA 95070
(408) 867 - :34:38
To: Finance Director
From: City Manager
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Joyce Have
David Moyles
Donald Peterson
Subject: Budget Review 1987 -88 Fiscal Period
------------------------------------------------------------------------------ - - - - --
This report covers three program areas: Recreation, Senior Citizen and Volunteer
Services and Cultural Services. No adjustments for the 1987 -88 budget cycle are
requested for two of the program areas listed below. Expenditure in the area of
Recreation will be less than budgetted.
Activity Budget End of Year Projection
Senior Citizen & Volunteer Services $ 66,599 $ 66,599
Cultural Services 4,129 4,129
Recreation 235,966 208,854
Reason for changes:
General Contracts - Some instructors collect class fees and pay the.City rent on
space. There- fore -we do not pay salaries for some programs. Also,
staff decided not to offer the Institute of Reading speed reading
program. Savings: $10,000
Special Events - The expenditure in this area is less because 2 -4 day senior
citizen trips were not offered. Also, because of the snow conditions
only 1 ski trip was held. Savings: $13,000
Postage - The U.S. Postal Service did not increase the price of bulk mailings during
this fiscal year. Savings: $ 1,507
Printing /Binding - Staff decided to eliminate the middle man and coordinate the
quarterly brochure graphics, typesetting and printing in house.
Savings: $ 2,900
Mileage Allowance - Management car allowance increased during the year.
Increase: $ 159
Memberships - The City has joined the Amatuer Softball Association (A.S.A) and the
Sports Association of Northern California Recreation Agencies
(SANCRA) Increase: $ 136
Overall in the Recreation program area we will be saving $27,112 in fiscal year
1987 -88.
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: City Manager
FROM: Administrative Assistant
SUBJECT: Budget Review 1987 -88 Fiscal Period
DATE: April 6, 1988
This report covers the following program areas: Sister City,
Paratransit, Community Groups, Library Services, HCDA
Administration, City Commissions, Personnel Management, and
Community Relations.
The attached third quarter status report shows the activity
in the HCDA programs (61, 63 and 66).
Expenditures in the three areas shown below are lower than
expected at the nine months point.
Activity Budget Expended Percentage
City Commissions $27,588 $12,406 45.0%
Personnel Management 77,887 39,614 50.9%
Community Relations 29,750 14,646 49.2%
Based on these expenditure levels, no adjustments for the 1987-
88 budget cycle are requested for these program areas.
Also attached is a memo outlining a proposed reorganization of
the Maintenance Department to be implemented in the new fiscal
year. Cost figures are included in the Maintenance Director's
report. If total staffing is kept at the present level, the
only additional costs will be caused by advancement to a
higher salary range for some of the current employees.
rolyn Ki g
mt
Attachments
M
r
HOD CASH CONTROL RECORD
THIRD QUARTER STATUS 1987/88 F.Y. APRIL 1, 1988
PROJECT NAME PROJ.NO ALLOCATION PRIOR PAY. AMT.REQUEST TOTAL PAY. BALANCE AVAIL.
PROJECTS IN PROGRESS
Senior Center Addition SA 86 -22
Arch Barrier Lib. Acc. SA 86 -41
Arch Barrier Ftvl -Stga SA 86 -42
Housing Rehab.
SA
86 -51
Live Oak Adult Serv.
SA
87 -31
Senior Coord. Council
SA
87 -32
Transit Assist
SA
87 -33
SASCC Day Care
SA
87 -34
Long -Term Ombud.
SA
87 -35
Government Bldgs Access
SA
87 -41
E1 Quito Park Access
SA
87 -42
Wildwood Park Access
SA
87 -43
Rehab Admin.
SA
87 -52
Subtotal in Progress
ADMINISTRATION
13th year Admin
TOTAL in Progress
$91,000.00 $90,450.00
$5,629.00 $5,629.00
$2,000.00
$197,855.18
$3,000.00 $1,500.00
$31,000.00 $15,500.00
$4,000.00 $2,000.00
$10,000.00
$2,000.00 $1,000.00
$28,200.00
$14,500.00
$42,500.00
$10,000.00 $8,217.96
$550.00 $91,000.00 $0.00
$5,629.00 $0.00
$2,000.00
$197,855.18
$750.00 $2,250.00 $750.00
$7,750.00 $23,250.00 $7,750.00
$1,000.00 $3,000.00 $1,000.00
$10,000.00 $10,000.00 $0.00
$500.00 $1,500.00 $500.00
$28,200.00
•$14,500.00
$42,500.00
$8,217.96 $1,782.04
$441,684.18 $124,296.96 $20,550.00 $144,846.96 $296,837.22
SA 87 -91 $15,000.00 $6,053.08
$6,053.08 $8,946.92
$456,684.18 $130,350.04 $20,550.00 $150,900.04 $305,784.14
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
March 31, 1988 Karen Anderson
Martha Clevenger
Joyce Hlava
David Moyles
To: Finance Director Donald Peterson
From: City Manager
Subject: Budget Review 1987 -88 Fiscal Period
---------------------------------------------------------------------
This report covers three program areas - City Council, City Manager's
Office and Legal Services.
Through the first nine months of the budget cycle, it could be
expected that expenditures in these three budget areas would be at
about 75% of the annual appropriation since costs are generally
evenly spread throughout the year. The actual expenditure levels
are as follows:
Activity
Budget
"'Expended
Percentage
City Council
$ 32,500
$22,552
69.4%
City Manager's Ofc
$109,414
$76,952
70.3%
Legal Services
$104,400
$59,630
57.1%
Based on these expenditure levels, no adjustments for the 1987 -88
budget cycle are requested for these program areas.
arry Peacock
mt
C
IN
(O�U'ff Qq O& ° &UQ)0&
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 887 -3438
COUNCIL MEMBERS:
Karen Anderson
April 22, 1988 Martha Clevenger
Joyce Hlava
TO: Finance Director David Moyles Donald Peterson
From: Deputy City Clerk
Subject: Budget Review 1987 -88 Fiscal Period
This report covers the City Clerk program area. Expenditure levels for
the first nine months of this fiscal period are shown below.
Activitv Budget Expended Percentage
City Clerk $75,078.00 $35,518.68 47.3%
The total expenditures for this program area are well below 75% for the
first nine months of the fiscal year. No adjustments for the 1987 -88
budget cycle are requested for this program area.
Grace E. Cory
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
FINANCE DIRECTOR 4£3£3
TO: DATE: /22/
FROM: FINANCE DIRECTOR
SUBJECT: BUDGET REVIEW 1987 -88
TIIIS REPORT COVERS THE FOLLOWING PROGRAM AREAS - FINANCE, CENTRAL
SUPPLIES, EMPLOYEE'S BENEFITS, DEBT SERVICE - PARKING DISTRICTS 1, 2, 4,
AND LIBRARY DEBT SERVICE.
COSTS IIAVE BEEN ANALYZED FOR THE FIRST NINE MONTIIS OF TIIE BUDGET CYCLE.
THE ACTUAL EXPENDITURE LEVELS ARE AS FOLLOWS:
ACTIVITY
BUDGET
------------------------------------------------
ACTUAL
PER CENT
INCREASE
REQUIRED
FINANCE
$298,850
$264,756
13£3.59%
$113,000
CENTRAL
SUPPLIES
$60,372
$52,41313
86.94%
$18,000
EMPL'S BENEFITS
$510,130
$352,690
69.14%
$0
PKG DIST
1
$21,403
$13,078
61.10%
$0
PKG DIST
2
$12,750
$5,302
41.58%
$0
FRG DIST
4
$64,650
$16,094
24.139%
$250
LIBRARY
DEBT SERVICE
$93,325
$66,564
71.32ro
$0
TOTALS $1,061,4130 $770,972 72.63ro $36,250
INCREASES ARE DETAILED ON TILE FOLLOWING PAGE.
/3
INCREASES REQUIRED AND PROPOSED FOR 1987 -88
------------------------------------------------------------------------
FINANCE:
4510 CONTRACTS BROKER'S FEES 5800
AUDITS
5585 EXPENSE ALLOWANCE
CENTRAL SUPPLIES:
4100 OFFICE SUPPLIES
5312 POSTAGE
PARKING DISTRICT #4:
4510 BANK CIIARGES
12000
17800
200
18000
5000
13000
18000
250
i�
(_QJ `a�� offn°/°�JOO (RjL�
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867-3438
COUNCIL MEMBERS:
April 26, 1988 Karen Anderson
Martha Clevenger
To: Finance Director Joyce Hlava
David Moyles
Donald Peterson
From: Community Services Director
Subject: Budget Review for Fiscal Period 1988 -89
Re: 1011 Police Protection
Adopted Budget
Recommended
Difference
Wages, Full -Time
$ 9,378
$ 11,722
+$2,344
Dept.Supplies /Equipment
1,248
1,248
-0-
General Contracts
1,255,380
1,425,908
+170,528
Totals
$1,266,006
$1,438,878
+$172,872
Reason for change
Wages, Full -Time: 5% of the Community Services Director's time
originally charged to the Communications Program is being
reprogrammed to Police Protection to reflect actual time
expenditures. Thus, the amount of staff time charged to
this program will increase from 20% to 25% with a
corresponding decrease in the Communications Program. No
net changes are being proposed other than that which will be
addressed by the 4% built -in cost expectation.
Dept. Supplies /Equipment: The built -in cost expectation of 4%
should allow for this portion of the 1988 -89 appropriation
for neighborhood watch signs to remain as adopted.
General Contracts: The recommended allocation has been adjusted
for the new contract with the Sheriff's Office, as well as
for the funding of the second year of the CAL -ID program and
the City match for the remaining portion of the DUI Grant
which will end October 31, 1988. The annual cost for
continuing the DUI program without grant funding would be
$70,224. To continue the DUI program for the remainder of
the fiscal year beginning November 1, 1988, an additional
appropriation of $46,816 would be required (eight months of
full funding).
Todd W. 7rgog
jm
V 1 . Jd f d LUyd
t� 1 IV1A t tU BILLABLE HOURS
PREPARED 4
— V6 61:� -A�l O
FY 87/88 FY 88/89 10% ADD ON
REASED 5'%
INCREASE
CATEGORY
ES • HRS• +900 CODES
ACT & PAT
HOURLY RATE
BILLABLE
GENERAL LAW
ENFORCEMENT
17,245 *17,245 18,970
$54.00
$1,024,380.00
TRAFFIC UNITS
FY 87/88 FY 88/89
HOURLY RATE
BILLABLE
DAYLIGHT SUPP.
2,080 2,080
$52.50
109,200.00
NIGHT SUPP.
1,248 1,248
$53.57
66,855.00
3
INVESTIGATIONS
FY 87/88 FY 88/89
HOURLY RATE
BILLABLE
DETECTIVE
2,135 **2,645
$51.69
136,720.00
TRAFFIC INV.
1,144 ***1,190
$45.68
54,359.00
Gen. L.E.
* Activity levels may fluxuate when there is:
TOTAL
1. Sharing of units to satisfy unusual activity
4.00
levels.
2. Sharing of units to satisfy special patrol needs.
ADDITIONAL COSTS:
Detective
** In FY 88/8o Detective Evidence Techs will account for .,
BUILDING
$ 19.208.64
previously unrecorded activity (avg. 34 hrs. per month).
DUI (OCT -JUL 88)
4% increase on total hours, as was authorized in FY 87/88
$ 13.7 4.00
for normal operation.
TOTAL
-$--32-.922.64
Traffic
* ** 4% increase, as authorized in 87/88
TABLE I
oguw •2 ` ao&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: Finance Director
FROM: Community Services Director
SUBJECT: Budget Review for 1988 -89 Fiscal Period
Re: 1012 Communications
Adopted Budget
Wages, full -time $ 2,344
General Contracts $232,493
TOTALS $234,837
DATE: April 26, 1988
Recommended Difference
-0- - $2,344
$232,493 -0-
$232,493 - $2,344
Reason for change:
Wages, full time: The 5% allocation of the Community Services Director's
time is being added to the Police Protection Budget to reflect
actual time expenditures.
General Contracts: The built -in cost increase expectation of 4% should
allow for the 1988 -89 appropriation to remain the same as adopted
for the Communications Contract.
1
Todd W. Arg
mt
AR
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
April 26, 1988 Karen Anderson
Martha Clevenger
To: Finance Director Joyce Have
David Moyles
Donald Peterson
From: Community Services Director
Subject: Budget Review for Fiscal Period 1988 -89
--------------------------
Re: 1013 Code Enforcement
Adopted Budget
Recommended
Difference
Wages, Full -Time
$64,302
$83,262
+$18,960
Wages, Overtime
3,744
3,744
-0-
Dept.Supplies /Equipment
1,000
1,000
-0-
General Contracts
500
200
-300
Printing & Binding
1,000
1,000
-0-
Mileage
100
-0-
-100
Publications
100
-0-
-100
Furniture /Office equipment
-0-
500
+500
Expense /Auto allowance
900
900
__0_
Totals
$71,646
$90,606
+$18,960
Reason for changes
Wages, Full -Time: This increase is for the addition of a full -time CSO clerk to
replace the half -time position because of increased workload requirements.
Expenses for the half -time clerk were absorbed within existing appropriations;
therefore, the total salary for the clerk is shown as an additional expense.
Wages, Overtime: The built -in cost increase expectation of 4% should allow for the
1988 -89 appropriation to remain the same as adopted.
Dept. Supplies /Equipment: The built -in cost increase expectation of 4% should allow
for the 1988 -89 appropriation to remain the same as adopted.
General Contracts: The budgeted $500 to finance towing of vehicles and abatement of
nuisances has proved to be more than what is needed.
Printing and Binding: The built -in cost increase expectation of 4% should allow for
the 1988 -89 appropriation to remain the same as adopted.
Mileage: This account has not been utilized and therefore should be eliminated.
Publications: This account has not been utilized and therefore should be
eliminated.
Furinture /Office Equipment: Equipment and furniture for the new CSO clerk would be
financed with this allocation.
Expense /Uniform Allowance: The existing appropriation is adequate for this line
item.
Todd W. Argow
jm
�0� 919)Y @2 0&%k1g(Doz
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director DATE: April 26, 1988
FROM: Community Services Director
SUBJECT: Budget Review for the 1988 -89 Fiscal Period
Re: 1014 Crossing Guards
Adopted Budaet
Wages, Full -Time $ 937
Wages, Part -Time $8,840
Dept. Supplies /Equipment $ 324
Total $10,101
Recommended Difference
$ 937 -0-
$8,840 -0-
$ 324 -0-
$10,101 -0-
Reason for change: The built -in cost.increase expectation of 4% should
allow for the 1988 -89 appropriation to remain the same as adopted for this
entire program.
Todd W. ArgovjV
mt
Qq
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 887 -3438
1 V� E 1!/ I O R A N D U l!/ I
TO: Finance Director
FROM: Community Services Director
SUBJECT: Budget Review for 1988 -89 Fiscal Period
Re: 1015 Emergency Management
Adopted Budaet
Wages, Full -Time $7,502
Dept. Supplies /Equipment $ 156
Printing /binding $ 541
Mileage $ 433
Totals
$8,632
Recommended
DATE: April 26, 1988
Difference
$7,502
-0-
$ 156
-0-
$1,541
+$11000
$ 433
-0-
$9,632
+$11000
Reason for change: The built -in cost increase expectation of 4%
should allow for the 1988 -89 appropriation to remain the same as
adopted for wages, Dept. supplies and mileage. The addition of
$1,000 is to cover the cost for art work, printing and binding for
the revised Emergency Plan, which.is in addition to the $520 budgeted
for the annual printing of the Living With Our Faults earthquake
preparedness booklet.
Todd W. Argo
mt
0919'f Qq §&M&1XQ)0&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: City Manager DATE: 4-22-88
FROM: City Engineer
SUBJECT: Budget Review 1988 -89 Fiscal Year
------------------------------------------------------------------------
2021 Subdivision Regulations
No change is proposed inasmuch as the current expenses are
in acceptable variance with anticipated i.e. 69.4% vs. 75%
CC: Finance Director
!W
Budget
Recommended
Diff.
3010 Wages full time
57,500
57,500
0
4120 Departmental supplies
208
208
0
5470 Mileage
208
208
0
No change is proposed inasmuch as the current expenses are
in acceptable variance with anticipated i.e. 69.4% vs. 75%
CC: Finance Director
!W
09,2W o2 O&M&IXQXR& '-1
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: City. Manager DATE: 4 -22 -88
FROM: Citv Engineer 'V
SUBJECT: Budget Review 1988 -89 Fiscal Year
---------------------------------------------------------------------------
2022 Inspection Services
Budget Recommend Diff.
3010
Wages Full Time
224,432
224,432
0
3020
Wages Part Time
3,120
3,120
0
3011
Wages Overtime
2,600
2,600
0
4120
Dept. Supplies
1,248
1,248
0
4520
Eng. /Arch. Design
10,400
10,400
0
5330
Print /Bind
2,496
2,496
0
5470
Mileage
208
208
0
5582
Memberships
806
806
0
5583
Publications
2,600
2,600
0
5585
Auto Allowance
1,248
1,500
+252
6730
Furn. /Office
400
400
0
6740
Special Equipment
0
0
0
249,558
249,810
+252
Reason for Change
5585 Increase auto allowance to reflect existing policy of $125
per month for Chief Building Inspector.
CC: Finance Director
O�U)y Q0 §&M&19Q)@&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: City Manager DATE: 4 -22 -88
FROM: City Engineer 0
SUBJECT: Budget Review 1988 -89 Fiscal Year
--------------------------------------------------------------------------
2023 General Engineering
Budget Recommend Diff.
3010
Wages Full Time
59,600
80,000
+20,400
3011
Wages Over Time
624
600
- 24
3020
Wages Part Time
1,560
1,500
- 60
4120
Dept. Supplies
520
500
- 20
4520
Eng. /Arch. Design
5,200
5,000
- 200
5330
Print /Bind
520
520
0
5470
Mileage
208
200
- 8
5582
Memberships
208
208
0
5583
Publications
208
208
0
5585
Auto Allowance
1,872
2,100
+ 228
5610
Grant to other Agencies
26,000
0
- 26,000
96,520
90,836
- 5,684
Reason for Change
3010 increase wages full time to reflect results of activity in
current year. This will be accomplished by shifting time
from the capital improvement projects as follows:
City Engineer $8400, Senior Engineering Technician $6000
and Secretary $6000.
3011, 3020, 4120, 4520, 5470 Reduce modestly to reflect budget
activity in current year.
5585 Increase auto allowance to reflect existing policy of $175
per month for City Engineer.
5610 Saratoga's total share of non point source study paid in
total in 87 -88 year. However, in the 89 -90 budget funds
will have to be budgeted to implement the mitigation
measures identified by the study. No estimate can yet be
made, but it could be a substantial on going annual cost.
cc: Finance Director
.' QT
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: City Manager DATE: 4 -22 -88
FROM: City Engineer �p
SUBJECT: Budget for 1988 -89
------------------------------------------------------------------------
I have found it to be increasingly difficult for me to manage
this department and respond to your requests and those of the
City Council in a timely and adequate manner. I find that
there is more hands on activity than is appropriate thereby,
making it very difficult for me to stand back and see the big
picture. there may be a number of reasons for this but I
think the institution of the very ambitious Capital
Improvement Program is the primary item which has caused
this situation.
I have refrained from suggesting additional Engineering
personnel because of the physical plant limitations.
However, I feel that if this department is going to respond
to the demands put on it, we must discuss the possibility of
another engineering staff member, possibly even at the
division head level. I have not included any such personnel
costs in the analysis of this departments 1988 -89 budget
review. Such an addition to the staff could result in a
$50,000 to $60,000 addition to the budget depending on the
position level selected.
Your thoughts on this would be appreciated. I am anxious to
discuss this suggestion with you and how we might implement
it if approved.
oguw Qq §&M&1xQ)(5&
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: Finance Director DATE: 4/12/88
FROM: Planning Director
SUBJECT: Budget Review of FY 1988 -89 for
Program 2024 - Zoning Administration
2
Adopted
Item
Budget
Recommended
Difference
Wages, Full time
$ 123,856
$ 123,856
-0-
Wages, Over time
3,616
3,616
-0-
Wages, Part time
2,288
2,288
-0-
Advertising
20,748
20,748
-0-
98
98
-0-
(ileage
iblications/
ubscriptions
120
120
-0-
Total
$ 150,725
$ 150,725
-0-
Recommendation:
No change in the
adopted appropriation
for FY 1988 -89
is recommended.
Y
uek Hsia
Planning Director
YH /dsc
2
C 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director DATE: 4/12/88
FROM: Planning Director
SUBJECT: Budget Review of FY 1988 -89 for
Program 2025 - Current Planning
------------------------------------------------------------------------------
Adopted
Item
Budget
Recommended
Difference
Wages, full time
$ 58,739
$ 58,739
-0-
General Contractural
Services
2,000
2,000
-0-
Advertising
640
640
-0-
'Cileage rinting /Binding
486
486
-0-
15
15
-0-
Membership
104.
104
-0-
Publications/
Subscriptions
104
104
-0-
Expense /auto allowance
1,_800
2,100
+300
Dept. Supplies /Equipment
134
134
-0-
Total
$ 64,022
$ 64,322
$ +300
Recommendation:
Activity Item #5585, Expense /Auto Allowance, should be adjusted from the
adopted amount of $1,800 to $2,100, or an increase of $300 for the FY 1988-
89. This adjustment is needed to comply with recent Council action to
increase auto allowance for department heads from $150 per month to $175
per month.
Yu
huek Hsia
Pnning Director
3
(5919T o f §&MZ19Q)0&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director
DATE:
4 -27 -88
FROM: Planning Director
SUBJECT: Budget Review of FY
1988 -89 for
Program 2026 - Advanced Planning
-----------------------------------------------------------------------------
Adopted
Item
Budget
Recommended
Difference
Wages, Full time
$ 67,882
$ 67,882
$ -0-
Wages, Over time
799
799
General Contractural Services
8,450
10,550
2,100
Advertising
1,066
1,066
-0-
Printing /Binding
4,174
4,174
-0-
Mileage
12
12
-0-
Memberships
140
140
-0-
Publications/
Subscriptions
104
104
-0-
Dept. Supplies /Equipment
234
234
-0-
Total
$ 82,861
$ 84,961
$ 2,100
Recommendation:
Change in the adopted appropriation for FY 1988 -89 to cover City share of Regional
Hazardous Waste Management Plan preparation.
c ek Hsia
Pla u ning Director
YH /dlf
C 13777 FRUITVALE AVENUE • SAR.ATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director
FROM: Planning Director
SUBJECT: Budget Review of FY 1988 -89 for
Program 2027 - Housing Assistance
Item
Wages, full time
Printing /Binding
Mileage
Publications/
subscriptions
Aldings
Total
Adopted
Budget
$ 13,237
162
12
228
208,000
$ 221,640
DATE: 4/12/88
Recommended
$ 13,237
162
12
228
208,000
$ 221,640
Difference
-0-
-0-
-0-
-0-
A■
Recommendation:
No change in the adopted appropriation for FY 1988 -89 is recommended.
Yu huek Hsia
Plaitining Director
YH /dsc
67
i
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
Finance Director April 22, 1988
TO: DATE:
Maintenance Director
FROM: 1988/89 Fiscal Year Budget
SUBJECT:
Before getting into the Maintenance Department's Program by
Program Budget for the upcoming fiscal year, I wish to show the
cost of the proposed restructuring of staff as is described in
the Administrative Assistant's memo entitled "Maintenance
Deparflm`ent Reorganization ", dated April 12, 1988.
The proposed restructuring affects the salaries of approximately
seven department employees. The exact number effected depends on
how each meets the qualifications of the new positions. Other
variables such as timing and exact salary step placement cause
this to be an estimate of the increased cost, rather than an
absolute statement.
The total salary budget for the'Maintenance Department for the
current fiscal year is $625,664. Our projection for F.Y. 1988/89
based on a 4% projected increase, was $650,691. After reviewing
the current staffing and salaries for Fiscal Year 1988/89, our
budget estimate would have been $640,746 without restructuring.
(This reduction is brought about by the disability retirement of
a Maintenance Worker II, who was at his top salary step, being
replaced by a new Maintenance Worker I at the bottom step.). With
the proposed restructuring, the estimated salary will be
$649,750.
CURRENT FISCAL YEAR BUDGET $625,664 .
F.Y. 1988/89 (Projected with 4% increase) $ 650,691
F.Y. 1988/89 (Estimated with new staff) $ 640,746
F.Y. 1988/89 (With proposed restructuring) $ 649,750
1
• The full estimated increased salary cost of the restructuring is
$9,004. However, the net difference between our budget proposal,
which is attached, is $941 less than the projected salary budget
for Fiscal Year 1988/89, which was made last year.
Since the actual salary distribution to the various programs
within the department is based on time card data, I will not
attempt to spread the changed budgeted cost at this time.
2
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director DATE: April 22, 1988
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
3031
----------------------------------------------------------------------
STREET MAINTENANCE
Adopted
—...
1987/88
1988/89
Budget
Budget
Recommended
Difference
3010
------ ---------
Wages, - -----------
Full -time
------ ---
143631
------ ------
149376
------
149376 ------
- - - - -0
3011
Wages, Over -time
2010
2090
2090
0
3020
Wages, Part -time
12800
13312
13312
0
4100
Office Supplies
450
468
468
0
4120
Dept. Supplies /Equipment
94400
98176
98176
0
4510
Contractural Services
4780
4971
4971
0
4530
Repair /Maintenance
564943
300000
364000
64000
5330
Printing /Binding
500
520
520
0
5352
Power
8000
8320
8320
0
5360
Rentals
10500
10920
10920
0
5582
Memberships
180
187
187
0
5583
Publ. /Subscriptions
150
156
156
0
5585
Expense Allowance
4275
4446
4710
264
5610
Grants to Other Agencies
500
520
520
0
6750
Rolling Stock
7100
4100
0
-4100
TOTAL
----------------------------------------
854219
597563
657727
60164
REASQN EDE DIFEERENCEa
4530 - Repair /Maintenance: In refining the schedule of the
Pavement Maintenance Program the work determined for this year
turns out to be $361,593. (See attached list.)
5584 Expense Allowance: Increase of Auto Allowance for
Management personnel ($25 x. 12 mo. = $300). Increase of Uniform "
Allowance for Maintenance staff ($15 x 9 ea. = $135).
6750- Rolling Stock: The Traffic Control Arrow Board was
purchased from 1987/88 funds, while the Layton Paver Trailer will
not be.
3/
1988 STREET RESURFACING PROGRAM
SLURRY SEAL PROGRAM
$ 63,661
CHIP SEAL
8,866
CAPE SEAL PROGRAM
196,990
14" OVERLAY
50,315
12' OVERLAY
41,761
TOTAL $361,593
L] tL " L V l7 ti •• •• ••
* ** SLURRY SEAL PROGRA' 'OR 1988
EST. COST /SQ..YD. 0.600 %
PAGE NO. 00001 SLURRY SEAL PROGRAM
04/11/88
Rt. /# NAME FROM TO SQ /YDS EST. COST
7110.0
860.0
870.0
880.0
890.0
900.0
9330.0
6910.0
6670.0
7040.0
7050.0
7090.0
3800.0
3870.0
3880.0
3890.0
3790.0
3410.0
3420.0
3480.0
3760.0
3780.0
60.0
10160.0
6560.0
90.0
6510.0
6740.0
6770.0
6630.0
6640.0
6650.0
6660.0
7060.0
7070.0
6680.0
6675.0
6700.0
6720.0
3770.0
4690.0
6710.0
6780.0
6090.0
6060.0
6080.0
ALDER CT
ALLENDALE AVE
ALLENDALE AVE
ALLENDALE AVE
ALLENDALE AVE
ALLENDALE AVE
ALOHA ST
ANGUS CT
ARGONNE DR
BEAUMONT AVE
BEAUMONT AVE
BRIAR CT
BROCKTON LN
BROCKTON LN
BROCKTON LN
BROCKTON LN
BROOKGLEN CT
BROOKGLEN DR
BROOKGLEN DR
BROOKGLEN DR
BROOKGLEN DR
BROOKGLEN DR
CAMINO BARCO
CARNIEL AVE
CHATEAU DR N.
CHESTER AVE
CRAIGEN CIR
EDINBURGH DR
EDINBURGH DR
GLASGOW DR
GLASGOW DR
GLASGOW DR
GLASGOW DR
GLASGOW DR
GLASGOW DR
GLEN BRAE CT
GLEN BRAE DR
GLEN BRAE DR
GLEN BRAE DR
GUNTHER CT
HOLYOKE CT
KAHALA CT
KILBRIDE DR
LA VISTA CT
LA VISTA DR
LA VISTA DR
/GLEN BRAE
/VIA ALTO
/HARLEIGH
/MONTPERE
/LOQUAT
/QUITO
/KOMINA
/CUMBERLAND
/GLASGOW
/EDINBURGH
/KILBRIDE
/GLEN BRAE
/ BROOKGLEN
/MILLER
/CAMBRIDGE
/PLYMOUTH
/ BROCKTON
/BROOKHAVEN
/WALBROOK
/PROSPECT
/GUNTHER
/GUNTHER
/ALLENDALE
/SARATOGA -S
/WOODMONT
/ALLENDALE
/CHATEAU
/HAMMONS
/ BEAUMONT
/SHADOW MTN
/KILBRIDE
/EDINBURGH
/ ARGONNE
/ BEAUMONT
/SCOTLAND
/GLEN BRAE
/ ARGONNE
/KAHALA
/KAHALA
/ BROOKGLEN
/PLYMOUTH
/GLEN BRAE
/GLASGOW
/LA VISTA
/JUNIPERO
/PALERMO
/END
/CHESTER
/VIA ALTO
/HARLEIGH
/MONTPERE
/LOQUAT
/LOMITA
/END
/GLEN BRAE
/KILBRIDE
/GLASGOW
/END
/HOMES
/CAMBRIDGE
/PLYMOUTH
/END
/END
/CITY LIMIT
/BROOKHAVEN
/WALBROOK
/BELLWOOD
/ BROCKTON
/END
/WARDELL
/WINTER
/ARCADIA PA
/REGAN
/GLASGOW
/HAMMONS
/KILBRIDE
/EDINBURGH
/ ARGONNE
/MILJEVICH
/SHADOW MTN
/ BEAUMONT
/END
/GLEN BRAE
/MANOA
/HAMMONS
/END
/END
/END
/MILJEVICH
/END
/PALERMO
/LA VISTA C
1029
1628
826
1500
2474
1060
1032
1245
2126
945
962
1029
1414
1881
1045
572
1359
551
2673
853
1327
1216
3973
6709
3173
2770
3896
594
4301
1882
1401
3757
1081
3260
1360
381
3879
1353
957
1470
539
807
964
633
828
1595
617
976
495
900
1484
636
619
747
1275
567
577
617
848
1128
627
343
815
330
1603
511
796
729
2383
4025
1903
1662
2337
356
2580
1129
840
2254
648
1956
816
228
2327
811
574
882
323
484
578
379-
496
957
PAGE NO. 00002
04/11/88
SLURRY SEAL PROGRAM
33
Rt. /# NAME FROM TO SQ /YDS EST. COST
3950.0
3960.0
6690.0
2330.0
4710.0
6070.0
2830.0
6445.0
6440.0
3900.0
4680.0
4700.0
4720.0
6610.0
6620.0
3460.0
4530.0
5820.0
3430.0
3440.0
3450.0
6540.0
** TOTAL
LARCHMONT AVE
LARCHMONT AVE
MANOA CT
MCCOY AVE
NANTUCKET CT
PALERMO CT
PALO OAKS CT
PIERCE CT
PIERCE RD
PLYMOUTH DR
PLYMOUTH DR
PLYMOUTH DR
PLYMOUTH DR
SHADOW MOUNTAIN DR
SHADOW MOUNTAIN DR
SHADYBROOK CT
SOMERVILLE DR
VIA ARRIBA CT
WALBROOK DR
WALBROOK DR
WALBROOK DR
WOODMONT DR
**
/NEEDHAM
/EDINA
/GLEN BRAE
/VILLANOVA
/PLYMOUTH
/LA VISTA
/SARATOGA
/PIERCE
/WOODMONT
/BROCKTON
/NEEDHAM
/HOLYOKE
/NANTUCKET
/MILJEVICH
/MILJEVICH
/ WALBROOK
/WALDEN
/VIA ARRIBA
/BROOKGLEN
/SUNNYBROOK
/ SHADYBROOK
/CHATEAU
/EDINA
/SCULLY
/END
/QUITO
/END
/END
/END
/END
/PIERCE CT
/NEEDHAM
/HOLYOKE
/NANTUCKET
/DORCHESTER
/LJEPAVA
/GLASGOW
/END
/TERRENCE
/END
/SUNNYBROOK
/ SHADYBROOK
/CITY LIMIT
/PIERCE
1767
1151
750
2765
539
621
1566
1000
1050
1315
1110
1105
1496
1266
1015
336
1096
378
956
1895
896
1720
1060
690
450
1659
323
372
939
600
630
789
666
663
897
759
609
201
657
226
573
1137
537
1032
106103 63661
k 1 1 t V C D t1 A H '1' V V
* *"* CHIP SEAL PROGRAM F 1988
EST. COST /SQ.YD. ,.700
PAGE NO. 00001 CHIP SEAL PROGRAM
04/19/88
Rt. /# NAME FROM TO SQ /YDS EST. COST
_9190.0 BOHLMAN RD
/NORTON
/OAK
3054
9200.0 BOHLMAN RD
/KITTREDGE
/NORTON
5836
9210.0 BOHLMAN RD
/KITTREDGE
/END
3777
** TOTAL **
12667
2137
4085
2643
8866
1 L. v L J ti A ti '1' v v e x x x
* ** CAPE SEAL PROGRAM F( 1988
EST. COST /SQ.YD. ._.000
PAGE NO. 00001 CAPE SEAL PROGRAM
04/19/88
Rt. /# NAME FROM TO SQ /YDS EST. COST
9390.0
2970.0
9153.0
3390.0
3350.0
3400.0
3370.0
3360.0
3380.0
3040.0
2990.0
2950.0
2960.0
2980.0
3000.0
3010.0
830.0
9010.0
9015.0
9030.0
9145.0
9150.0
3978.0
3980.0
9157.0
790.0
810.0
800.0
3910.0
3060.0
10400.0
10410.0
10420.0
840.0
11030.0
903.0
910.0
2360.0
2363.0
10430.0
2180.0
2183.0
2203.0
2206.0
2223.0
3080.0
ALOHA AVE
ANZA DR
BARKSDALE CT
BROOK LN
BROOKHAVEN DR
BROOKHAVEN DR
BROOKNOLL CT
BROOKRIDGE DR
BROOKRIDGE DR
COLUMBINE CT
DEHAVILLAND CT
DEHAVILLAND DR
DEHAVILLAND DR
DEHAVILLAND DR
DEHAVILLAND DR
DEHAVftLAND DR
HARLEIGH DR
HORSESHOE DR N.
HORSESHOE DR S.
HORSESHOE DR S.
JUNIPER LN
JUNIPER LN
LARCHMONT AVE
LARCHMONT AVE
LOVELAND CT
MONTPERE DR
MONTPERE DR
MONTPERE WY
NEEDHAM LN
NEWHOUSE CT
PARAMOUNT DR
PARAMOUNT DR
PARAMOUNT DR
PEREGO WY
PONTIAC AVE
QUITO RD
QUITO RD
QUITO RD
QUITO RD
RICE CT
SARATOGA AVE
SARATOGA AVE
SARATOGA AVE
SARATOGA AVE
SARATOGA AVE
SHUBERT CT
/FOREST HIL
/DEHAVILLAN
/JUNIPER
/ BROOKRIDGE
/JOHNSON
/BROOKGLEN
/BROOK
/ BROOKHAVEN
/ BROOKNOLL
/SHUBERT
/DEHAVILLAN
/SHUBERT E.
/SHUBERT E.
/ANZA
/DEHAVILLAN
/COX
/PEREGO
/SARATOGA -L
/HORSESHOE
/BELLA VIST
/ LOVELAND
/ BARKSDALE
/NORTHAMPTO
/SCULLY
/JUNIPER
/ALLENDALE
/ MONTPERE W
/ MONTPERE D
/PLYMOUTH
/SHUBERT
/SARATOGA -S
/STEWART
/RICE
/ HARLEIGH
/ SARATOGA H
/ALLENDALE
/ESPADA
/MCCOY
/YORKTON
/PARAMOUNT
/VIA MONTE
/SCOTLAND
/SEAGRAVES
/JUNIPER
/CRESTBROOK
/SHUBERT
/KOMINA
/END
/END
/JOHNSON
/ BROOKRIDGE
/ BROOKRIDGE
/END
/ BROOKNOLL
/BROOK
/END
/END
/COX
/ANZA
/DEHAVILLAN
/SHUBERT W.
/SHUBERT W.
/END
/HORSESHOE
/BELLA VIST
/SARATOGA -L
/ SARATOGA
/ LOVELAND
/SOMERVILLE
/NORTHAMPTO
/END
/ MONTPERE W
/QUITO
/END
/LARCHMONT
/END
/STEWART
/RICE
/END
/END
/TRINITY
/ESPADA
/ MONTPERE E
/MARTHA
/MCCOY
/END
/SCOTLAND
/CRESTBROOK
/JUNIPER
/SHADOW OAK
/467 N /CRES
/END
2040
2085
639
1456
1564
1667
560
860
1328
627
1419
575
3127
3072
1045
649
3718
5.647
1865
582
1050
1206
2519
1613
837
2577
1895
369
1899
657
4257
1056
594
1793
2585
1037
1037
2686
4702
1130
1104
4007
912
6752
1452
654
4080
4170
1278
2912
3128
3334
1120
1720
2656
1254
2838
1150
6254
6144
2090
1298
7436
11294
3730
1164
2100
2412
5038
3226
1674
5154
3790
738
3798
1314
8514
2112
1188
3586
5170
2074
2074
5372
9404
2260
2208
8014
1824
13504-
2904
1308
PAGE NO. 00002 CAPE EAL PROGRAM
04/19/88
3�
Rt. /#
NAME
FROM
TO
SQ /YDS
EST. COST
3030.0
SHUBERT
DR
/DEHAVILLAN
/COLUMBINE
1437
2874
3050.0
SHUBERT
DR
/COLUMBINE
/NEWHOUSE,
1063
2126
3070.0
SHUBERT
DR
/NEWHOUSE
/SHUBERT CT
1034
2068
3090.0
SHUBERT
DR
/SHUBERT CT
/DEHAVILLAN
986
1972
10440.0
STEWART
CT
/PARAMOUNT
/END
1130
2260
4215.0
TERRENCE
AVE
/ELISA
/SUMERVILLE
3083
6166
4230.0
TERRENCE
AVE
/SUMERVILLE
/ASCENSION
3083
6166
2860.0
VILLAGE
DR
/COX
/END
1774
3548
** TOTAL
**
98495
196990
1- .1 1 1 V 1' J h It H 1 U
* ** THIN OVERLAY PROGRAP )R 1988 n
EST. COST /SQ..YD. .800 /
PAGE NO. 00001 1 1/4" OVERLAY PROGRAM
04/11/88
Rt. /#
NAME
FROM
TO
SQ /YDS
EST. COST
9570.0
MENDELSOHN LN
/BONNIE BRA
/SARATOGA -L
3287
12490
9600.0
MENDELSOHN LN
/HILL
/BONNIE BRA
1271
4829
9745.0
PIERCE RD
/QUARRY
/OLD OAK
1117
4244
11380.0
TOLL GATE RD
/BANK MILL
/BOUGAINVIL
2816
10700
11390.0
TOLL GATE RD
/CONGRESS S
/BANK MILL
1523
5787
10800.0
UPPER HILL DR
/TRINITY
/UPPER HILL
2154
8185
10810.0
UPPER HILL DR
/UPPER HILL
/END
1073
4077
** TOTAL
**
13241 50315
L L 1 V v o t1 A t '1' U U L 1 F x x
**'MEDIUM OVERLAY PROC FOR 1988
EST. COST /SQ.YD. 4.200
PAGE NO. 00001 1 1/2" OVERLAY PROGRAM v
04/11/88
Rt. /#
NAME
FROM
TO
SQ /YDS
- - - -- ------
EST. COST
- - - - --
4240.0
ASCENSION DR
/TERRENCE
' /MILLER
2152
9038
6820.0
CUMBERLAND DR
/CHARTERS
/VIA ESCUEL
2520
10584
6900.0
CUMBERLAND DR
/SCOTLAND
/ANGUS
407
1709
6905.0
CUMBERLAND DR
/ANGUS
/CHARTERS
1122
4712
9165.0
SIXTH ST
/PAMELA
/ST CHARLES
260
1092
9180.0
SIXTH ST
/PAMELA
/OAK ST
528
2217
7760.0
SQUIRREL HOLLOW LN
/LOMA RIO
/END
2956
12415
** TOTAL
**
9945
41769
O&M 39
19002
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director DATE: April 22, 1988
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
3032
CURB,GUTTERS,SIDEWALK MTC.
Adopted
1987/88
1988/89
—`
Budget
Budget
Recommended
Difference
3010
------------------------------------------------------------
Wages, Full -time
8254
8584
8584
- - - - -
0
4120
Dept. Supplies /Equipment
1400
1456
1456
0
4510
Contractural Services
11000
0
0
0
4530
Repair /Maintenance
64000
16000
64000
48000
6740
Mach /Special Equipment
4500
0
0
0
TOTAL
---- ----
89154
---------------
26040
------- -------
74040
48000
4530 - Repair /Maintenance: Unpredictable high cost of the first
two year's program has resulted in the need for an additional
year of full funding in order for all of the deferred repair work
to be completed. We had thought that this year's funding could
be reduced to $16,000, but now feel that $64,000 is needed.
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: Finance Director
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
DATE: April 22, 1988
3033
TRAFFIC CONTROL MTC.
Adopted
1987/88
1988/89
—'
----------------------------
Budget
Budget
Recommended
Difference
3010
3011
Wages, Full -time
Wages, Over -time
- - - - --
42283
-
43974
- 3974------
43974
_
- - - - -0
4120
Dept. Supplies /Equipment
1005
29500
1045
30680
1045
0
4510
Contractural Services
8500
0
30680
0
4530
5352
Repair /Maintenance
44400
46 176
46176
6
0
0
6720
Power
Buildings
10500
10920
10920
0
6740
Mach /Special Equipment
5500
1500
0
0
0
0
0
0
TOTAL
------- ---
143188
-----------
------
132796
132796 --
0
$E8S4s
The 4% projected increase which was established when the two year
budget was adopted appears to be adequate. The appropriations
for 1988/89 Fiscal Year can remain as adopted.
09VT Qq
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
DATE: April 22, 1988
41
3034
FLOOD CONTROL & S. D. MTC.
Adopted
1987/88
1988/89
Budget
Budget Recommended Difference
3010
3011
-----ges -----------------------------
Wa , Ful l - time
------------------
88275
--------
91806 91806
- - - - -
0
4120
Wages, Over -time
Dept. Supplies /Equipment
6030
4630
6271 6271
0
5360
Rentals
10340
4815 4815
10754 10754
0
0
6730
Furn /Office Equipment
350
0
6740
Mach /Special Equipment
2750
0 0
0
0
TOTAL
---- - -- --
112375 5
-- - - --
1 111 3 364 646- ----- 113644 6 -
0
EEMO EDE DIMEENCEa
The 4% projected increase
which was established when the
two year
budget was adopted appears
to be
adequate. Assuming a normal
winter, as we have in the past, the
appropriations for
1988/89
Fiscal Year can remain as
adopted.
09,19'T f § 19O@&
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director DATE: April 22, 1988
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
3035
MEDIAN /PARKWAY MAINTENANCE
Adopted
1987/88
1988/89
-�..
Budget
Budget
Recommended
Difference
-----------------
Wages, Full -time -----52258
------------
54348
---
----54348 -------
--3010
--- -0
3011
Wages, Over -time
195
203
203
0
4120
Dept. Supplies /Equipment
4300
4472
5400
928
453.0
Repair /Maintenance
13200
13728
15000
1272
5351
Water
11350
11804
13000'
1196
5352
Power
70
73
73
0
5360
Rentals
100
104
104
0
-------
TOTAL
81473
---- -----
84732
-----
------- ---------
88128
---
3396
REAE 4 EQB DIEURFINCE&
4120 - Dept. Supplies /Equipment:
with the irrigation
With the
additional medians and
system
funds are needed to
of the
older medians.aging,
additional
properly
maintain
them.
4530 - Repair /Maintenance:
See explaination
above.
5351 - Water: Even with
conservation,
the lack of
rain will
cause the need for additional irrigation.
�Z
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM 1
TO: Finance Director DATE: April 22, 1988
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
-----------------------------
3036 PARKS /OPEN SPACE MTC.
3010
3011
3020
4120
4530
5351
5352
5360
5582
5583
5585
6740
Adopted
1987/88 1988/89
Budget Budget Recommended
Y3
Difference
------=------------------------------------------------
Wages, Full -time
109294
113666
113666 ------
- - - -0
Wages, Over -time
585
608
608
0
Wages, Part -time
1000
1040
1040
0
Dept. Supplies /Equipment
17000
17680
17680
0
Repair /Maintenance
29500
30680
44500
13820
Water
37400
38896
40000
1104
Power
1800
1872
1872
0
Rentals
600
624
624
0
Memberships
210
218
218
0
Publ. /Subscriptions
100
104
104
0'
Expense Allowance
2200
2288
2320
32
Mach /Special Equipment
500
0
0
0
----------------------------------------
TOTAL 200189 207677 222633 14956
BEAUN E48 PIMEENCE&*
4530 - Repair /Maintenance: We are proposing that $5,500 be added
to continue the replacing of the dead trees in the Heritage
Orchard. San Jose Water Co. has advised us that the Back Flow
Prevention Device at Kevin Moran Park must be replaced - $5,500,
and we are proposing to have some additional concrete laid around
the snack shack at Congress Springs Park - $3,000.
5351 - Water: Even with conservation, the lack of rain will
cause the need for additional irrigation.
5584 - Expense Allowance: Increase of Uniform Allowance for
Maintenance staff ($15 x 8 ea. = $120).
uguw o2 §&%EUQ)0&
l�
13777 F RUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
DATE: April 22, 1988
3037
HAKONE�GARDENS
Adopted
1987/88
1988/89
Budget
Budget
Recommended
Difference
3010
Wages, Full- time------ - - -
- -- 72392 -
- -- 75288------------
------
75288
- - - - --
0
3011
Wages, Over -time
420
437
437
0
3020
Wages, Part -time
6825
7098
10460
3362
4120
Dept. Supplies /Equipment
3500
3640
3640
0
4530
Repair /Maintenance
5610
5834
5834
0
5330
Printing /Binding
2600
2704
2704
0
5351
Water
1840
1914
2100
186
5352
Power
3500
3640
3640
0
5585
Expense Allowance
413
430
435
5
6740
Mach /Special Equipment
1446
0
0
0
TOTAL
------- ---
98546
------
-----------
100984
----------
104538
355---
4
888�QL�_848_p��8�8�I3���
3020 - Wages, Part -time: We are proposing to add part -time hours
to assist in the day -to -day care of Hakone Gardens. As use of
the gardens continues to grow, the need for additional help is
also increased. In reviewing the need, we feel that the least
costly, at this time, would be through the use of part -time
workers. We estimate adding 40 hours per week for 14 weeks
during the high period between June 15 and September 15 (40 x 14
x $6 /hr. = $3,360).
5351 - Water: Even with conservation, the lack of rain will,
along with the added bamboo garden, cause the need for additional
irrigation.
5584 - Expense Allowance: Increase of Uniform Allowance for
Maintenance staff ($15 x 1.5 ea. = $22).
nc yl
13777 FRUI'rVAI.E A ENUF. SARATOGA. CALIFORNIA 95070
o J (308) £367- :3.3:38
oJ�35 COUNCIL MEMBERS: : =
April 14, 1988 Karen Anderson
Martha Clevenger
Joyce Hlava
To: Finance Director David Moyles
Donald Peterson
From: Director of Recreation
Subject: Budget Review 1988 -89 Fiscal Period
----------------------------------------------------
Re: 4041 Recreation Services
Adopted Budget Recommended DIFF
Wages, —fug =time $91,780 $108,509 $16,729
Wages, over -time 104 104 -0-
Wages, part -time 28,328 .32,160 3,832
Office Supplies 676 676 '0-
Departmental Supplies 4,664 4,664 -.0
General Contractual Service 62,400 55,000 - 7,400
Repair /Maintenance 125 125 -0-
Special Event 37,440 37,440 -0-
Postage 5,166 5,166 -0-
Printing /Binding 149664 12,000 - 2 664
Mileage 1,721 1,893 X172
Memberships 218 425 207
Publication /Subscriptions 50 - S0 -0-
Furniture /Office 13,000 13,000 -0-
$260,336 - 271,212 $10,876
Reason for chances:
Wages, full -time - I am requesting the addition of a 32 hour per week Recreation
Program Coordinator: This person will establish and staff a Youth
Commission and plan teen activities, special events and trips. Also,
the Coordinator will plan, organize and supervise a year around
sports program. After one year we would like to evaluate this
position and recommend full -time status if needed. Currently there
is no office available at the Community Center for the Coordinator
but a room could be used when the Warner Hutton House is relocated.
Wages, part -time - I would like to recommend an increase in this area for part -time
recreati.n leaders to assist the Coordinator in programs planned for
teens. Also, a Day Camp at El Quito Park will be added to the Summer
1988 program. 4 new day camp specialists will be hired.
Subject: Budget Review 1988 -89 Fiscal Period
(2)
4G
General Contractual Service - The Recreation Department will not be offering a speed
reading program during this year.
Printing /Binding - Staff will continue to coordinate the graphics, typesetting and
printing for the quarterly brochure in house.
Mileage - This reflects a management car allowance increase.
Memberships - Our City has joined the Amatuer Softball Association and Sports
Association of Northern California Recreation Agencies.
2-4y� -Ii�
Joan Pisani
pe
O)Nt �
Asti iO)
(N
]lt2k+Str� 13777 FRUI'I'VALE AV1+:NUE SARATOGA, CALIFORNIA 95X070
008)867-3-138
867- :3.1:3f3
COUNCIL MEMBERS:
April 13, :1988
To: Finance Director
From: Director of Recreation
Karen Anderson
Martha Clevenger
Joyce Hlava
David Moyles
Donald Peterson
Subject: Budget Review 1988 -89 Fiscal Period
---------------------------------------------------------------------------------
Re: 4042 Senior Citizens and Volunteer Service
Adopted Budget Recommended DIFF
Wages, full -time
$23,170
$23,170
-0-
Office Supplies
208
208
-0-
Departmental Supplies
364
364
-0-
Recognition Expense
2,215
3,220
1,005
Special Event Expense
114
114
-0-
Advertising
94
320
225
Printing /Binding
156
156
-0-
Mileage
234
234
-0-
Memberships
- 31
31
-0-
Grants to Other Agencies
33,000
55,000
22,000
59,586
$82,817
$23,231
Reason for changes
Recognition Expense - There are currently 125 active volunteers and this number
is expected to increase next year. At the annual Volunteer
Recognition Luncheon, we would like to present each volunteer
with a small gift.
Advertising - The Volunteer office would like to have a banner made to hang
in Blaney Plaza publicizing the program and thanking current
volunteers.
Grants to other agencies - A grant to SASCC for $55,000 was approved by the
City Council in January 1988. $20,000 from the General Fund
was for the Adult Day Care Center and $35,000 from Community
Development Block Grant was allocated for SASCC operating
expenses.
Joan f iii:xli
n,
Qq
April 13, 1988
13777 FRUITVALE AVENUE: - SARATOGA. CALIFORNIA 95070
(408) 867- :34:38
COUNCIL MEMBE:IMS:
Karen Anderson
Martha Clevenger
Joyce Hlava
David Moyles
Donald Peterson
To: Finance Director
From: Director of Recreation
Subject: Budget Review 1988 -89 Fiscal Period
Re: 4043 Cultural Services
Adopted Budget Recommended
Wages, full -time $ 4,425 $ 4,425
Office supplies 52 52
Total 4,477 4,477
No exceptions
Joan Pisani
kt
DIFF
501
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: FINANCE DIRECTOR
FROM: FINANCE DIRECTOR
SUBJECT: BUDGET REVIEW 1988 -89
------------------------
51 PARKING DISTRICT 1:
4/26/88
DATE: REVISED
CURB BUDGET REQUIRED ADDT'L
------------------------------------
MAINT 0 0 0
5100 -BONDS 20,500 20,500 0
------------------------------------
TOTALS 20,500 20,500 0
o9u)f @:T o&mkl9Q)m&
13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
FINANCE DIRECTOR
TO: DATE:
FINANCE DIRECTOR
FROM:
BUDGET REVIEW 1986 -09
SUBJECT:
------------------------------------------------------------------
52 PARKING DISTRICT 2:
CURR BUDGET REQUIRED ADDT'L
------------------------------------
5200 MAINT 3,224 3,224 0
5210 BONDS 12,388 12,388 0
------------------------------------
TOTALS 15,612 15,612 0
4/26/88
REVISED
�o
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: FINANCE DIRECTOR. DATE: 4/26/88
REVISED
FROM: FINANCE DIRECTOR
SUBJECT: BUDGET REVIEW 1988 -89
------------------------
53 PARKING DISTRICT 4:
CURB BUDGET REQUIRED ADDT'L
------------------------------------
5300 ;TAINT 3,339 3,339 0
5310 BONDS 61,950 62,250 300
------------------------------------
TOTALS 65,289 65,589 300
oguw Qq o&iaZuQ)s&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
FINANCE DIRECTOR
TO:
FINANCE DIRECTOR
FROM:
BUDGET REVIEW 1988 -89
SUBJECT:
4/26/88
DATE: REVISED
sz
---------------------------------------------------------------------------------
5500 LIBRARY DEBT SERVICE:
CURB BUDGET REQUIRED ADDT'L
------------------------------------
TOTALS 96,325 96,325 0
To: City Manager
From: Administrative Assistant
Subject: Budget Review 1988 -89 Fiscal Period
Re: 6261 Community Groups
Adopted Budget Recommended Difference
Grants to Other Agencies $4,000 $8,850 .$4,850
Reason for change'.
The City Council allocated $8,850 in 1988/89 Block Grant funds for
community groups as follows:
Live Oak Adult Day Services $3,000
Long Term Care Ombudsman 2,000
Food Bank 2,000
Project Match 1,850
Allocations made by the City Council for public service activities
exceeded the "cap" imposed by Federal regulations by some $25,000, and
the Council may be faced with having to reduce the allocation to
outside agencies or fund the difference with general funds. We will
probably not know until the County Board of Supervisors makes their
final allocations in May whether or not the public service portion for
entire grant has been exceeded.
U
C =ks\F
O�
aega 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
0 p�� (408) 867 -3438
COUNCIL MEMBERS:
January 27, 1988 Karen Anderson
Martha Clevenger
Joyce Hlava
To: Charles Chew, Program Manager David Moyles
Donald Peterson
From: Carolyn King, Administrative Assistant
Subject: Allocations for FY 1988/89 HCDA Funds.
At their January 20, 1988, meeting, the Saratoga City Council
made the following allocations for 88/89 Block Grant funds:
Public Services:
$47,850
Live Oak Adult Day Care
$ 3,000
Transit Assist
4,000
Long Care Ombudsman
2,000
Saratoga Area Senior
35,000
Coordinating Council
Food Bank
2,000
Project Match
1,850
Removal of Architectural Barriers:
Contingency for three 87/88 projects,
SA 87 -41, SA 87 -42, and SA 87 -43.
Construction on these projects is
expected to begin late spring, and
higher costs are anticipated
Housing Rehabilitation: approximately
17,000
85,150
Total $150,000
If Saratoga's share of the 88/89 grant is larger than $150,000,
any additional funds will be designated for Housing
Rehabilitation.
Please let me know if you have any questions.
jm
cc: City Manager;
To: City Manager
From: Administrative Assistant
Subject: Budget Review 1988 -89 Fiscal Period
Re: 6062 Sister City
Adopted Budget
Recommended Difference
$1,000 no exceptions
5�.
To: City Manager
From: Administrative Assistant
Subject: Budget Review 1988 -89 Fiscal Period
Re: 6263 Paratransit
Adopted Budget
Recommended Difference
Grants to Other Agencies $3,000 $4,000' $1,000
Reason for change
The City Council allocated $4,000 in 1988/89 Block Grant funds for
support of Transit Assist.
Allocations made by the City Council for public service activities
exceeded the "cap" imposed by Federal regulations by some $2S,000, and
the Council may be faced with having to reduce the allocation to
outside agencies or fund the difference with general funds. We will
probably not know until the County Board of Supervisors makes their
final allocations in May whether or not the public service portion for
entire grant has been exceeded.
13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
April 26, 1988 Karen Anderson
Martha Clevenger
Joyce Hlava
To: Finance Director David Moyles
Donald Peterson
From: Community Services Director
Subject: Budget Review for Fiscal Period 1988 -89
Re: 6064 Franchise Administration
Adopted Budget
Recommended
Difference
Wages, Full -Time
$23,706
$16,933
- $6,773
Office Supplies
75
75
-0-
Memberships
393
393
-0-
Publications
50
50
-0-
Expense Allowance
1,800
2,100
+300
Totals
$26,024
$19,551
- $6,473
Reason for change: The built -in cost increase expectation of 4%
should allow for the 1988 -89 appropriation to remain the same as
adopted for Office Supplies, Memberships and Publications. Wages
calculated at 35% of the Community Services Director are being
reduced to 25 %; with the transfer of 10% of the Director's time
to a new program beig added for fiscal year 1988 -89 titled
" Commuity Access Television" for which there will be a separate
budget program- Expense allowance is increased to reflect
management auto allowance allocation approved earlier in the
year.
Todd W. Argo
jm
S�
To: City Manager
From: Administrative Assistant
Subject: Budget Review 1'988 -89 Fiscal Period
Re: 6065 Library Services
Adopted Budget
Grants to Other Agencies $15,829
Reason for changes
Recommended Difference
Proposal #1
$16,434 `>; 605
Proposal #2
$18,426 %2,597
Please see attached memo regarding Library Commission recommendations
5q
To: City Manager
From: Administrative Assistant
Subject: Budget Review 1'988 -89 Fiscal Period
Re: 6266 HCDA Administration
Adopted Budget Recommended Difference
Wages, full -time $8,577 $9,500 $923
Reason for change.
Wages allocated to this program are 20% of the Administrative
Assistant's salary and 4% of the Administrative Secretary in the City
Manager's office. The proposed amount for 88/89 is approximately 10%
above the adopted 88/89 level and more accurately reflects the expen-
diture level. These costs and other costs of administering the HCD
program will be reimbursed by the County up to $15,000.in 88/89.
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
April 26, 1988 Karen Anderson
Martha Clevenger
Joyce Hlava
To: Finance Director David Moyles
Donald Peterson
From: Community Services Director
Subject: Budget Review for Fiscal Period 1988 -89
Re: 6067 Community Access Television new program)
Adopted Budget Recommended Difference
Wages, Full -Time -0- $ 6,773 +$ 6,773
Grants to Other Agencies -0- 25,000 +25,000
Total -0- $31,773 +$31,773
Reason for change
Wages, Full -time: This represents 10% of the Community Services
Director's time that was previously charged to the Franchise
Administration Program which now reflects a corresponding
decrease (no net fiscal impact).
Grants to Other Agencies: The amount is 40% of the 5% estimated
annual cable television franchise fee which was raised from
3% to 5% on April 2, 1988 when Ordinance 71.36 (Municpal
Code Section 4- 25.070 (a) -) took effect. The additional 2%
(or 40% of 5%) was to be allocated to the Community CATV
Access Foundation in support of local origination activities
as required by Federal Regulations. Exuenses in this
category will be offset by a corresponding increase in
revenues (no net fiscal impact).
Todd W. Argow
jm
1989 FISCAL YEAR BUDGET EXCEPTION PROPOSAL
PROGRAM TITLE: Community Support MANAGER
ACTIVITY TITLE: Community Access Television RESPONSIBLE: Todd W. Argow
PROGRAM CODE: 67 Com. Svc. Director
EST. CURRENT PROPOSED PROPOSED
OBJECT CODE /NAME EXPENSE 87 -88 88 -89
3010 Wages, Full -Time . -0- -0- $6,773
New Program; represents 100 of Community Services Director's time.
5610 Grants to Other Agencies -0- -0- $25,000
Represents the estimated increase in revenue the City will receive
as a result of increasing the annual cable television franchise fee
from 3% to 5% of annual gross revenues; on April 1, 1988; of which
the increased amount will be given to the Saratoga Cable Television
Commun -ily Access Foundation in support of local television activities.
March 31, 1988
6D.
M �'ff @0 §&MEUQ)(5&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
To: Finance Director
From: City Manager
Subject: Budget Review 1988 -89 Fiscal Period
Re: 7071 City Council
Adopted Budget.:
Departmental Supplies
Contract Services
Meetings /Conferences
Memberships
Publications /Subscrip
Expense Allowance
$2,080
5,616
8,320
8,320
tions 104
9,000
Total $33,440
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Joyce Hlava
David Moyles
Donald Peterson
Recommended DIFF .
$ 2,080
-0-
5,616
-0-
8,320
-0-
8,320
-0-
104
-0-
9,000
-0-
$33,440 -0-
Reason for change: The Council budget is within 6% of projected
actual expense. The built -in cost increase-expectation of 4%
should allow.for the 1988 -89 appropriation to remain as adopted.
Harry,lig Peacock
mt
To: City Manager)
From: Administrative Assistant
Subject: Budget Review 1988 -89 Fiscal Period
Re: 7072 City Commissions
Adopted Budget Recommended Difference
Wages, full -time $6,136 $8,636 $2,500
Reason for changes
Wages, full -time - Some Department staff time for various Commissions
is allocated to this program. Last year $2500 for the Recording
Secretary to the Parks and Recreation Commission was inadvertently
ommitted.
W5
O
7 O�
o1 §&M&
o °
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
�� (408) 867 - 3438'
COUNCIL MEMBERS:
Karen Anderson
March 31, 1988 Martha Clevenger
Joyce Hlava
David Moyles
To: Finane Director Donald Peterson
From: City Manager
Subject: Budget Review 1988 -89 Fiscal Period
---------------------------------------------------------
Re: 7073 City Manager's Office
Adopted Budget
Recommended
DIFF
Wages, full -time $107,655
$107,655
-0-
Wages, overtime -0-
200
+ $200
Wages, part -time 6,000
3,000
-3,000
DeDtartmental Supplies 100
200
+100
Mileage 100
50
- 50
Memberships 600
600
-0-
Publ. /Subscriptions 2,600
2,600
-0_
Total $117,055
$114,305
($2,750)
Reason for changes:
Wages, overtime - Some overtime was
experienced
last year to
handle deadline problems.
No money was
appropriated.
.A nominal sum should be provided.
Wages, part -time - We had expected to
have a paid
intern for 1/2
time all year. Volunteer
interns are
beginning to
present themselves so this
amount would
provide for
about 500 hours of paid work
if needed.
Departmental Supplies - The $100 figure
has proven to be
inadequate to meet needs.
A slight
increase is
suggested.
Mileage - only $4 has been spent so far this year.
Many times
the City Manager's car is used by staff instead.
Reduce to $50.
arry Y
jM
T(0)G�
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
FINANCE DIRECTOR 4/26/88
TO: DATE: REVISED
FROM: FINANCE DIRECTOR (2)
SUBJECT: BUDGET REVIEW 1988 -89
BTU' T�- I' TNANum------------------------------------------------------
CURRENT POSITIONS:
FINANCE DIRECTOR 45,310 45,310 0
ACCOUNTANT (1/2) 14,361 28,722 14,361
ACCOUNT CLERK (2) 49,010 49,010 0
------------------------------------
108,681 123,042 14,361
CURR BUDGET
------------------------------------
REQUIRED
ADDT'L
3010
WAGES, F.T.
108,681
125,042
14,361
3020
WAGES, P.T.
0
0
0
3011
WAGES, O.T.
0
0
0
4100
SUPPLIES
300
300
0
4510
CONTRACTS
12,1300
30,000
17,200
5330
PRINTING
750
750
0
5340
INSURANCE
228,728
198,000
(30,728)
5470
MILEAGE
250
250
0
55132
MEMBERSHIPS
560
560
0
55133
SUBSCRIPTION
389
3£39
0
55135
EXPENSE ALLO
11800
------------------------------------
2,100
300
TOTAL
354,25£3
355,391
1,133
INCREASE THE
CURRENT ACCOUNTANT POSITION TO FULL -TIME.
ADD BROKER'S
FEES AND SPECIALIZED SERVICES FROM
THE AUDITOR.
CURRENT POSITIONS:
FINANCE DIRECTOR 45,310 45,310 0
ACCOUNTANT (1/2) 14,361 28,722 14,361
ACCOUNT CLERK (2) 49,010 49,010 0
------------------------------------
108,681 123,042 14,361
0
Il��® 13777 FRUITVALE AVENUE SAR.ATOGA. CALIFORNIA 95070
(408) 867 -3438
April 20, 1988
To: Finance Director
From: City Manager
Subject: Budget Review 1988 -89 Fiscal Period
Re: 7075 Legal Services
Adopted Budget
Wages, part -time $ 31,500
Gen. Contractual Services 78,000
Meeting /Conference Fees -0-
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Joyce Hlava
David Moyles
Donald Peterson
Recommended
DIFF.
$ 31,500 -0-
70,000 - $8,000
1,500 + 1,500
Total $109,500 $103,000 - $6,500
Reason for change: Contractual services expense is projected to be
20% less than budgeted for fiscal 1987 -88 due to the settlement of
the last of the Measure A litigation. However, since code enforce-
ment activity is on the rise because we are becoming more active in
this area, a decrease of $8,000 is all that is recommended. The City
Attorney has requested that some funding be allocated to cover atten-
dance at the League's City Attorney Spring Conference, ABAG Legal
Training Seminars and the-Annual City Attorney's Continuing Education
Seminar put on by the University of California Law School; $1,500 is
recommended.for this purpose.
Harry ft. Peacock
]m
C
G7
09`0W o2 0&MZ1YQ)0&
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
Karen Anderson
April 20, 1988 Martha Clevenger
Joyce Hlava
David Moyles
TO: Donald Peterson
Finance Director
From: Deputy City Clerk
Subject: Budget Review 1988 -89 Fiscal Period
Re: 7076 City Clerk
Adopted Budget
Recommended
Diff.
Wages, full -time
32,649
32,649
0
Wages, overtime
936
600
-336
Dept. Supplies
260
100
-160
Contract Services
0
3,200
+3,200
Records Mgmt.
10,000
10,000
0
Advertising
2,184
2,500
+316
Printing /Binding
2,080
2,080
0
Mileage
182
100
-82
Memberships
125
125
0
Pub. /Subscriptions
338
400
+62
Furn. /Off. Equipt.
0
0
0
Total
48,754
51,754
+3,000
Reason for change:
Wages, overtime - Need for overtime work not been as great as estimated.
Dept. supplies - Expenses have not been as great as estimated.
Contract services - Council decided to add special election for ballot
measure in November 1988. Registrar's preliminary estimate of
costs is $3,100; staff is recommending $3,200.
Advertising - Number of legal advertisements has increased, and unit
costs are increasing faster than anticipated.
Mileage - Appropriation could be justified as adopted, but Deputy City
Clerk finds it tedious to submit expense reports and prefers
to absorb costs personally as donation to City.
Pub. /Subscriptions - Increase allows for some code books being reprinted
when supplements become too large.
•
To: City Manager
From: Administrative Assistant
Subject: Budget Review 1988 -89 Fiscal Period
Re: 7077 Personnel Management
Adopted Budget Recommended Difference
Wages, full -time
$23,869
$27,000
$3,131
Memberships
348
450
102
Expense Allowance
1,200
1,500
300
Total $25,417 $28,950 $3,533
Reason for changes
Wages, full -time - Wages allocated to this program are 50% of the
Administrative Assistant's salary and 21% of the Administrative
Secretary in the City Manager's office. The recommended amount for
88/89 more accurately reflects the expenditure level.
Memberships - To help keep abreast of employee relations issues, I
would like to add annual memberships in WGRA ($15) and CALPELRA ($95)
Expense Allowance - Mid - management level car allowances were increased
in 11/87 to $125 from $100 /month.
To: City Manager
From: Administrative Assistant
Subject: Budget Review 1988 -89 Fiscal Period
Re: 7078 Community Relations
Adopted Budget
Recommended Difference
$30,940 no exceptions
09"i-P)f 3
13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: FINANCE DIRECTOR
FROM: FINANCE DIRECTOR
SUBJECT: BUDGET REVIEW 1988 -89
-------------------------------------- - - - - --
7079 CENTRAL SUPPLIES:
DATE: 4/26/£3£3
REVISED
r
•
70.
CURR
------------------------------------
BUDGET
REQUIRED
ADDT'L
53=-
POSTAGE
6,240
12,240
6,000
4100
SUPPLIES
16,432
17,O89
657
5330
PRINTING
14,040
14,040
0
55£33
SUBSCRIPTION
. 75
75
0
5311
TELEPHONE
------------------------------------
26,000
26,000
0
62,787
69,444
6,657
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13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: FINANCE DIRECTOR DATE: 4/26/88
FROM: FINANCE DIRECTOR REVISED
SUBJECT: BUDGET REVIEW 1988 -69
-----------------------------------------7-----------
8100 BENEFITS:
CURB BUDGET REQUIRED ADDT'L
------------------------------------
3030 BENEFITS 530,432 543,836 13,404
AVERAGE PER CENT 26,78
ADDT'L POSITIONS
1013 1/2 C.S.O. CLERK
4041 3/4 RECREATION COORD.
7074 1/2 ACCOUNTANT
18,960
16,729
14,361
50,050
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13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director DATE: April 22, 1988
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
-----------------------------------------------=------------------------------
8200
EQUIPMENT OPERATIONS
Adopted
1987/88
1988/89
---------------
Budget
Budget
Recommended
Difference
3010
.4530
- - ------------------
Wages, Full -time
Repair /Maintenance
17460
- -----
"
18158
° ° °"----------
18158
- - - - -0
5340
Insurance
34875
20000
36270
30000
36270
0
5475
Fuel
19920
19920
20717
30000
20717
0
5582
Memberships
35
36
6750
Rolling Stock
61000
108000
36
151000
0
43000
\
TOTAL
------------------------------
153290
213182
256182
43000
6750 - Rolling Stock: $43,000 is being carried over from Fiscal
Year 1987.88 to pay for three vehicles which have been ordered
but will not be delivered until the upcoming year.
w
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
MEMORANDUM (408) 867 -3438
TO: Finance Director DATE: April 22, 1988
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
8300
FIXED ASSETS MAINTENANCE
Adopted
1987/88
1988/89
Budget
Budget
Recommended
Difference
010
---------------------------------
Wa g es, Full -time
- 8532
------
8873 - ---------
8-873 8873------
- - - - -0
4530
Repair /Maintenance
31900
33176
34956
1780
5340
Insurance
8000
8320
5000
-3320
5360
Rentals
5300
5512
5512
0
6730
Furn /Office Equipment
19615
7900
19515
11615
6740
Mach /Special Equipment
27275
5200
8200
3000
TOTAL
---------------------
100622 ----
--------
68981
-------
82056
13075
8300
4530 - Repair /Maintenance: $900 is being added to include the
cost of servicing the three portable radios used by the C.S.O.'s.
$880 is being added to replace the tops of 8 tables used at the
Community Center.
5340 - Insurance: This $3,320 reflects a proposed decrease in
our insurance costs.
6730 - Furn /Office Equipment: The following is a listing of the
items which are requested to be replaced this year:
Division Description Adopted Carry Over Added
22 Typewritter $1200
22 Copy Machine $5500
41 Refrigerator $3500 -
41 Kitchen Utensils $ 100
41 Coffee Maker $ 135
31 Lunch Room Chairs $1350
41 Copy Machine $5500
42 Card Tables 6ea.(Senior Ctr.) $ 900
42 Folding Tables 2ea.(Senior Ctr.) $ 870
42 Microphone (Senior Ctr.) $ 135
42 Steno Table & Chair(Senior Ctr.) $ 150
42 Office Chair(Volunteer) $ 175
TOTALS $ 6700 $ 3735 $ 9080
6740 - Mach /Special Equipment: Amoung the items which have been
budgeted to be replaced this year is one of the 36" lawm mowers.
In reviewing our needs, we have determined that a 54" lawn mower
that has just been put on the market would better fill our needs.
A mower of this size could be used on the median lawns and also
on the smaller areas within parks where our existing 72" is too
large. The increased cost is $ 3000.
■
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13777 FRUITVALE AVENUE • SAR.ATOGA. CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Finance Director
. DATE: April 22, 1988
FROM: Maintenance Director
SUBJECT: Budget Review 1988 -89 Fiscal Period
8400
FACILITIES MAINTENANCE
Adopted
1987/88 1988/89
Budget Budget
Recommended Difference
3010
------------------------------------------------------------------
Wages, Full -time
70293 73105
73105 0
3011
Wages, Over -time
1540 1602
1602 0
3020
Wages, Part -time
7300 7592
6240 -1352
4110
Custodial Supplies
12925 13442
16500 3058
4510
General Contracts
3200 0
6400 6400
4530
Repair /Maintenance
37950 9100
9100 0
5351
Water
3200 3328
3500 172
5352
Power—,
39000 40560
40560 0
5360
Rentals
1050 300
300 0
5585
Expense Allowance
550 572
580 8
6720
Buildings
4000 10000
2500 -7500
6730
Furn /Office Equipment
1400 0
0 0
TOTAL
----------------------------------------
182408 159600
160386 786
3020 - Wages, Part -time: In December
of last year we began
contracting for some of
the janitorial
service at City Hall,
which has- allowed.for this reduction in part -time wages.
4110 - Custodial Supplies: With the opening
of the Senior Daycare
Center and with increased
usage of all City
owned facilities, the
use of cleaning supplies
and paper produces has skyrocketed.
4510 - General Contracts (See explanation
for account #3020
above.) This is the corresponding cost increase
for that service.
5351 - Water: Even with conservation, the
lack of rain will cause
the need for additional irrigation.
5584 - Expense Allowance:
Increase of
Uniform Allowance for
Maintenance staff ($15 x
2 ea. =$30)
6720 - Buildings: Although only about 5 years old, the drapes in
the Multi- Purpose Room of the Community Center need to be
replaced. Three years ago, during a -heavy rain storm, the roof
leaked and the drapes were badly stained. When sent to the
cleaners the drapes shrunk and had to be lengthened. Since they
are made from a laminated material, all of the above activity
caused a separation and bubbling effect of the surface. The new
drapes are estimated to cost $2500. The Freight Elevator which
was included in the adopted budget at $10,000 is being deferred
until the City Hall improvement project is done.
L
L
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iF:
1988 AND 1989 POLICY DEVE[DPMINT CAIMAR APPROVED 11 -4 -87
1988 AND 7989 POLICY DEVELOPMENT CMZNDAR
page 2
DATE
ACTIVITY
D ATE
ACTIVITY
11/18/87
Council adopts 1988 and 1989 Policy Development Calendar
v C
2/ 3/89
Community groups priorities response deadline
1/ 6/88
Notice of CDBG bearing published
2/ 6/89
City Manager completes State of City report
1/ 8/88
Deadline for submittal of CDBG proposals
2/ 6/89
Comprehensive list of priorities put together. List distributed
1/20/88
Public Hearing on CDBG proposals
2/ 9/89
Mayor holds agenda building meeting
1/20/88
Annual Council review of investment policy
2/15/89
Council reviews proposed agenda and adopts final agenda
4/15/88
Finance Department completes 9 month financial status reports
2 /16J89•
Staff meets to brainstorm background reports on agenda items
4/22/88
Departments complete budget reviews for first 9 months
2/24/89'
Policy development agenda and background reports delivered
to Council
4/29/88
City Manager completes overview report and recommends mid-
3/3 -4/89
Policy Development Conference
course corrections
5/ 6/88
Council holds mid- course corrections retreat
3/15189
Council reviews and adopts notes from Conference
5/20/88
City Manager completes detailed budget adjustments for
3/28/89
_
Council reports to community
Council review
3/29/89
Budget forms and instructions distributed to departments
5/24/88
Council & Finance Committee meet to review budget adjustments
4/28/89
All budget requests submitted to City Council
6/15/88
Council adopts budget adjustment resolutions, Gann Limit resolution
5/12/89
Budget conference(s) with senior staff and City Manager
9/30/88
State Controllers Report for 1987 -88 completed
5/17/89
Notice of budget hearing published
10/19/88
Summary of Controllers Report published
5/24/89
Capital projects submitted to Planning Commission for review
10/30/88
File Actual Use Report for FY 1988 with Census Bureau
5/26/89
Proposed budgets for FY1990 and M991 submitted to City Council
11/ 9188
Publish notice of availability of Actual Use Report
6/ 6/89
Council and Finance Committee study session on proposed budget
12/ 7/88
Council confirms date for 1989 policy development conference
■
6/ 7/89
Public Hearing on budgets
l/ 3/89
Manager meets with department beads to discuss mid -year review
6/21/89
Adopt final budgets and Gann Limit resolution
1/3 -27/89
Staff prepares mid -year reports. Commissions and Council
discuss issues for policy agenda
7/12/89
Publish notice of availability of budget summary
11 4/89
Letters to community groups go out
9/30189
Co®lete State Controllers Report
1/ 4/89
Notice of CDBG bearing published
10/11/89
Review five year CIP with Planning Commission
1/ 6/89
Deadline for submittal of CDBG proposals
10/18/89
Council review and adoption of five year CIP
1/18/89
Annual Council review of investment policy
10/25189
Publish summary of State Controllers Report
1/18/89
Public Hearing on CDBG proposals
10/30/89
File Actual Use Report for FY1989 with Census Bureau
1/27/89
Staff completes mid -year reviews and submits priorities
11/ 8/89
Publish notice of availability of Actual Use Report
2/ 1/89
Council discusses priorities for 1990 -1991 FY's
12/ 6/89
Council reviews and adopts policy development calendar for
1990 and 1991.
-r
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1,3777 FRUITVALE AVENUE C;\LfFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
December 1, 1988 Karen Anderson
Martha Clevenger
To: City Council David Moyles
Donald Peterson
From: City Manager Francis Stutzman
Subject: 1989 Policy Development Calendar
----------------------------------------------------------------
Council has heretofore established the policy development calen-
dar for 1988 and 1989. It is requested that the City Council
re- confirm the key dates for policy development actions for 1989
as listed below:
1989
January 4 Letter of participation mailed to community groups,
staff, and commissioners
January 18 CDBG Hearing
Annual Review of Investment Policy
February 1 Council discusses priorities for 1990 -1991 FY's
February 6 City Manager completes State of City report
February 9 Mayor holds agenda building conference
February 15 Council adopts policy development conference
March 3 -4 Council holds policy development conference
March 28 Council reports proceedings of conference to Community
April 28 Budget requests submitted to City Manager
May 24 Capital Projects submitted to Planning Commission
for review
May 26 Proposed budget submitted to Council
June 6 Study Session on budget
June 7 Public Hearing on budget
June 21 Adopt final budget & Gann Limit resolutions
October 11 Planning Commission review of five year CIP
October 18 Council review and adoption of five year CIP
x4ul C//,Ao�_
Harry Rl Peacock
Approved 7 -26 -88
SARATOGA CITY COUNCIL MEETING SCHEDULE
JULY 88 - JULY 89
7/12/88 Adjourned Meeting - Teens
7/20/88 Regular Meeting - Cancelled
7/26/88 Finance Advisory Committee /Architect
8/03/88 Regular Meeting
8/09/88 Chamber of Commerce
8/17/88 Regular Meeting
8/22/88 Adjorned Meeting - P.D. #3 (8.00 p.m.)
9/07/88 Regular Meeting
9/13/88 Hakone Board, City Manager Evaluation
9/21/88 Regular Meeting
9/27/88 Commissioners' Dinner
10/05/88 Regular Meeting
10/11/88 Commission Chairs
10/19/88 Regular Meeting
10/25/88 Planning Commission
11/02/88 Regular Meeting
11/08/88 Parks and Recreation Commission
11/16/88 Regular Meeting
12/07/88 Regular Meeting
12/13/88 SASCC
12/21/88 Regular Meeting, Nelson Property
1/04/89 Regular Meeting
1/10/89 Heritage Preservation Commission
1/18/89 Regular Meeting
2/01/89 Regular Meeting
2/07/89 Library Commission
2/15/89 Regular Meeting
3/01/89 Regular Meeting
3/3 -4/89 Policy Development Conference
3/07/89 Planning Commission
3/15/89 Regular Meeting
4/05/89 Regular Meeting
4/11/89 Public Safety Commission
4/19/89 Regular Meeting
5/03/89 Regular Meeting
5/17/89 Regular Meeting
6/06/89 Finance Advisory Committee (Budget)
6/07/89 Regular Meeting
6/21/89 Regular Meeting
7/05/89 Regular Meeting
7111/89 Hakone Foundation
t
0
0912n_� 92 §MW5A�_\i2Q)(WT&
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: City Council
DATE: April 25, 1988
FROM: Administrative Assistant
SUBJECT: . Quarterly Update on "To -do" List
-----------------------------------------------------------------------
The attached material is an update on where we are with the
items placed on the 1987/88 To -do List.
Attachments are as follows:
1. To -do list with status update.
2. City Attorney's legislative calendar with status update.
3. City Engineer's report on status of 1987 -88 Capital
Improvement Program
4. Quarterly reports from staff.
Cafolyn K'ng
]m
Qtr. update 4/25/88
TO -DO LIST - FISCAL 1988 AND 1989
1. Prepare two year budget. - City Manager - DONE
2. Develop and implement action plan for improved communication.
- City Manager - DONE
3. Improve crossing guard recruitment. - Comm. Services Director
COMPLETED
4. Strengthen code enforcement administration through develop -.
ment of a better system of warning, citation, and followup,
including stiffer penalties. - Community
COMPLETED Services Director -
5.
Meet with Chairs of Planning and Heritage Preservation Com-
missions to define roles and policies and develop collabora-
tive working relationship. -'Mayor - DONE
6.
Develop approved tree list with planting and care guide for distri-
bution to community. - Maintenanc Director - 3/88 - in progress.
Expect completion 6/88
7.
Undertake revision of commercial development standards.
- Planning Director - to Council 4/88, in progress. Planning
Commission to review 3/88, may be to Council May or June 88.
Postponed at City Manager's request; Planning Commission to
review 1/89.
8.
Contact City of Tustin to develop program of combining
nuisance abatement problems with SHARP program. - Planning
Director - to be completed by 12/87. Discussed by Council 1/20/88.
9.
Develop revised General Plan Noise Element and include policies
on use of power equipment. - Planning Director - 1/88 - in progress
To Council May or June 88. Postponed until after freeway
agreement, to Council by 7/88.
10.
Develop revised Air Quality section to General Plan Conser-
vation Element and stress role of City in relationship to
regional and state roles and geographic setting of Saratoga.
Include policies on air pollution from dust caused by power
equipment. - Planning Director - 6/88 - in progress,
tentative adoption 6/88. On schedule, Planning Commission
study sessions in May.
11.
Develop revised General Plan Circulation Element to stress
policies for funding of public ways and the unique nature of
Saratoga street systems, especially in hillside areas. -
Planning Director - 3/89 - in progress. On schedule, tentative
12.
completion 3/89. In progress, tentative completion 6/89.
Bring
Plan Check function in house. - City Engineer - done
TO -DO LIST - FISCAL 1988 AND 1989 Page 2
Qtr. update 4/25/88
13. Hold one day policy development conference in September to
discuss the following topics: done
a) Implementation of the Village Plan including Parking
District #3
b) Review and adopt five year capital improvement program
c) Master Plan for Civic Center to determine long range
space and staffing requirements
City Manager, City Engineer, Planning - Completed
14. Study the cost and feasibility of privatization of various
building and park maintenance functions. - Maintenance Director -
3/88 - first half of report to Council in November. First half
completed, second half expected 4/88. Should be submitted
to Council 6/88.
15. Develop action plan for continuation of the Utility Users
Tax including legal determination of whether removal of the
sunset clause is subject to Proposition 62. - City.Attorney,
City Manager, City Council - 7/1/88 - City Attorney opinion due
1/1/88. May seek action Summer '88.
16. Implement monthly sweeping of all arterial streets,
those with medians. -'Maintenance Director - done
17.
not just 16
Develop and implement four -city marketing study on curbside
recycling. - Community Services Director - in progress - pending
responses from other cities. Rate review committee to discuss
RFP for consultant services. Cities are reviewing Green
Valley proposal, expect decision in May.
18. Increase CATV franchise fee from 3% to 5% on January 1,
1988, with increase going to fund CATV Community Access
Channel operations. .- Community Services Director - done
19. Hire full time Public Works Inspector. - City Engineer - done
20. Hire one half -time accountant. - Finance Director - done
21. Set up annual meeting with Hakone Foundation Board in June
or July. Request Board prepare annual report for review at
meeting. - City Manager - done
22. Develop personnel ordinance. - Administrative Assistant,
City Attorney - 1/1/88 - draft completed. Done - Ordinance
adopted 1/6188.
23. Develop purchasing ordinance. Finance Director, City
Attorney - 3/17/88. On schedule. City Attorney has draft.
Should be complete by 6/30.
TO -DO LIST - FISCAL 1988 AND 1989 Page 3
Qtr. update 4/25/88
24. Heritage Preservation Commission to complete heritage
resource inventory in fiscal 1988. - Planning Director -
6/88 - 85% completed. Tentative completion 4/88. Expect
to adopt mid May.
25. Finance Committee to review proposals for development of
City's Cox Avenue property. - City Manager - done
26. Support efforts of cemetary district to annex all the rest
of Saratoga into district boundaries. - Planning Director -
done
27. Develop regulations on smoking for restaurants and commer-
cial buildings. - City Manager - ordinance introduced 10/7/87.
Done - Ordinance adopted 10/21/87.
28. Develop proposal for pre -sale inspection of properties. -
City Manager, City Engineer, City Attorney - 1/1/88 - staff
report due Nov. Schedule delayed, expect staff report in
February. Expect staff report by June 30.
29. Revise employee leave policy through meet and confer
sessions. - City Manager - done
30. Install Exhaust Fans in City Hall Restrooms. - Maintenance
Director - done
31. Install freight elevator to basement. - Maintenance Director -
7/1/88 - no action. Deferred until City Hall complex is
improved.
32. Upgrade furniture in City Hall Lobby. - Finance Director -
8/12/87. Currently in shopping process, expect to have
delivery by mid - February. Furniture in place, will be
necessary to replace wall decorations to complete process.
33. Upgrade computer capability. - City Manager - 9/1/87 - 75%
complete. 90% complete. 95 %complete, should be done by
June 30.
34. Inventory and sell all surplus City personal property.
Finance Director - 11/14/87. Tag sale scheduled for 3/20/88.
Delayed. City will participate with school district in
their sale scheduled for May/20- 21 -22.
35. Refurbish City Hall Lobby paneling. - Maintenance Director -
10/1/87 - currently taking bids. Bids to be analyzed and work
to begin soon. Deferred until City Hall complex is improved.
36. Join City Link. - City Manager - done
37. Fund Cal -ID Program. - Community Services Director - done
TO -DO .LIST - FISCAL 1988 AND 1989 Page 4
Qtr. update 4/25/88
38. Accomplish Legislative Calendar. - City Attorney - attached
39. Implement Capital Projects. - City Engineer - attached
40. Execute Boundary adjustment with San Jose. - Planning
Director - 5/88 - in progress. Tentative completion 11/88.
Schedule for reconsideration by Council 4/89.
TO -DO LIST LEFT OVER FROM FISCAL 1987
1. Reduce rotation frequency of sheriff's deputies. - City Manager
Included in contract discussions, expect to accomplish by
July, 1987. Done
2. Reduce sheriff's overhead rate of 10% to reflect presence of
West Valley Station. - City Manager - Included in contract
discussions, expect to accomplish by July, 1987. Done
3. Combine sheriff's contract to include cost of
communications. - City Manager - Included in contract
discussions, expect to accomplish by July, 1987. Will not b
accomplished. It
4. Parks & Recreation Commission to review need of school sites
for community recreation. - Maintenance Director - Data
collected, staff and Commission to complete report; to Council 61
5. Clarify role and process between Commission when dealing
with historic buildings. Amend ordinance. - City Attorney -
Under review by Heritage Commission, expect to amend
ordinance by 6187.
6. Develop a statement of future organizational and program
emphasis and a future organizational chart to fit future
needs. - City Manager - done
7. Study space utilization and service to public, especially in
the building and planning area. - City Manager - done
8. Implement microfilming program. - Deputy City Clerk -
Program underway. expect completion Summer, 1988
9. Create Parking District #3. - City Engineer -
Still looking for equitable assessment spread. carry over
to 87/88
10. Renovate City Hall landscaping - add flag poles. - Mainten Is
Director - Preliminary plans prepared, improvements to be
done Spring, 1987. Construction work in progress
TO -DO LIST - FISCAL 1988 AND 1989 Page 5
Qtr. update 4/25/88
11. Develop median landscaping priorities and future - design type
after current project is completed. - Maintenance Director -
Done, Scheduled on Capital Improvement program
12. Include in 86/87 budget costs to renovate historic site
building next to Blaney Plaza. - Maintenance Director -
Rennovation to be completed 6/88
13. Revise Design Review. - Planning Director - done
188 &89do.lst
rj
•
8
r�
4 -20 -88
TO DO.L.IST
1987 -88
ENGINEERING DEPARTMENT
1. Bring plan check function in -house - complete.
2. Hire Public Works Inspector - completed.
3. Develop proposal for pre -sale inspection of properties. This has been
proposed during the long -range staffing review.
CAPITAL IMPROVEMENT PROGRAM
905 Quito Road Bridges RFP for design consultant approved by Caltrans.
907 Senior Center Addition
908 Parking District #3
909 Pavement Management
920 Bohlman Road Slide
921 Signal Control Replacement
922 Quito Park Handicapped Access
923 Median Landscaping (N)
924 Median Landscaping (S)
925 Landscaping Elva & Shadow Oaks
926 Saratoga Creek Bridge
927 Government Building Handicapped
Access
928 Sound System Community Theater
929 Computer Upgrade
Construction is complete.
Design work has been started.
Plans and specifications being prepared.
Plans nearly complete bid this quarter.
Work with maintenance contractor to
establish priority is complete.
Design completed in 2nd Quarter.
Design consultant has been selected.
Design consultant has been selected.
Construction in 4th Quarter.
Preliminary investigation in progress -
construction in the 4th Quarter.
In -house design to be completed and
construction in the 4th quarter.
Consultant has submitted proprosal which
is being reviewed. Volunteer has reviewed.
Equipment has been installed.
i
0
Qq 0&M&1TQ)(5&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
April 19, 1988 Karen Anderson
Martha Clevenger
Joyce Hlava
To: City Council David Moyles
Donald Peterson
From: City Manager
Subject: To -Do List - 2nd Quarter - FY1988 Report -
----------------------------------------------------------------
The following items have not been completed as of March 31, 1988.
Here is a report on their status:
1. Computer Upgrading - 95% complete. Still need to replace
HP -125 CP M word processor used in City Manager's Office
with an MS -DOS compatible system. We should have this done
by June 30.
2. Pre -sale Inspection Program - work on the freeway and
parking district, plus routine stuff has precluded
completion of work on this. We do have info now on a
Monterey and Carmel approach using external inspections
only. Need about one day to get a report in shape. Should
get done by June 30.
Assigned since October 1, 1987:
a. Improve management staff training - have completed work on
Improving Employee Relations through Management Leadership.
Next is customer service, then writing skills. Customer
service consultant selected. Set up training for June -July.
Writing training setup for September - October.
b. Conclude freeway negotiations - DONE
C. Develop action plan for recycling - proposal in from Green
Valley. Letters of interest to go out as requested by.
Campbell and Los Gatos. Scheduled hearing on program
delayed from May 4 to late June or July depending on
responses from Campbell and Los Gatos. If we get this
started, I would expect it would begin about January 1, 1989
at the earliest at this point.
d. Form Parking District #3 - resolutions to start work adopted
on April 6. Design underway. Expect hearing some time in
Jul
Y•
To: city council
Subject: To -Do List - 3rd Quarter - FY1988 Report Page 2
April 19, 1988
e. Institute organization -wide customer service training -
trainer selected -- expect training to take place in June -July
time frame.
f. Improve contact with business commu_ n - continue to attend
and functionsons.
various t and Village Merchant Association meetings
.
g. Improve human relations Derformance - so far, I don't think
I have e t
offended anyonhis year..
h. Straighten out riding trail Droblems - mapping is done.
Sent letter out requesting volunteers to help field verify
system and recommend future trail links. Expect to meet
with volunteers in early May to get started.
jm
C!
M E M O R A N D U M
TO; Carolyn King DATE: April 22, 1988
FROM: Dan Trinidad
SUBJECT: Schedule of To -Do List Page 1 of 2
-----------------------------------------------------------------
- ���k�_ �n�__ 8ee�e�ha. gII_ �Qmmie�. ign_ hg _BeYie�_�Ieed_Q�_�ehQel__�a.�ee
All data on the current recreational use of schoolgrounds has
been collected. Staff will work with the Commission to complete
report and transmit to Council by the end of June.
The handicap access ramp for the museum is part of the HCDA
projects being done in the Capital Improvement Program. All of
the work on the Historic Site restoration should be completed by
the end of June.
Although a formal report on the design and priorities was never
completed, the adopted Capital Improvement Program establishes
the priority for median improvement. Therefore, for all intent
and purpose this activity is complete.
#6. PeYe�48_8 &p�QYIId_ 'fee_I+Lehbl� h_L�l�IIhb�s_en3_�e e-guide
�9�_ P�eh��L�a�bsz� _�9_�S2iY]B1dII��Y�.
Completion of the list of approved species of trees to be
controlled by ordinance is still behind schedule. We are
activelyworking on this item and plan to have all three
aspects completed by the end of June, 1988.
#14.
$tudY_hhe_ Coe_ s�T��_ �e��14�2�1�Y _4�_�S�Y�tb7IIbgi�_4f_Ye�a.see
The first half of the study (Building Janitorial
Service), was submitted and approved by Council in
November. The second half is being prepared currently
and should be submitted to Council in June.
0 1
• Page 2 of 2.
April 22, 1988
Schedule of To -Do List
#16.
Street sweeping program is now in progress.
#30-
#31.
The installation of exhaust fans in both City Hall
restrooms has been completed on schedule and they are now
operating.
No action has been taken in preparation of installation
of a freight elevator to City Hall basement. This project
is being deferred until the entire City Hall complex is
improved.
#35.
Somewhat behind schedule. We will be analyzing bids
received and will proceed to have the work completed.
This project is also being deferred until the entire City
Hall complex is complete.
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13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 887 -3438
MEMORANDUM
TO: City Manager DATE: 4/12/88
FROM: Planning Director
SUBJECT: Nine -Month Status Report on the "To Do List"
1. Undertake Revisions of Commercial Development Standards
Staff has prepared a draft ordinance on commercial development
standards. This draft ordinance has already been reviewed by
our City Attorney. However, further work on this ordinance has
been postponed at the request of the City Manager until after
the CH -1 and CH -2 regulations are developed. At that time, all
commercial zoning regulations will be evaluated.
It is estimated that the CH -1 and CH -2 regulations will not be
developed until after November of this year. As such, the
Planning Commission will probably review the revised commercial
development standards in late January of 1989.
2. Noise Element
The Planning Commission has completed its review of the draft
Noise Element and has scheduled it for a public hearing at its
May 11, 1988 meeting. Work on this item was postponed until the
negotiated freeway agreement has approved by the City Council on
March 2. The projected noise contour map was revised to reflect,
the approved freeway design. The Element should be before the
Council by June -July, 1988.
3. Air Quality Section of Conservation Element
Work on this item is proceeding on schedule. The Planning
Commission will begin study sessions on the draft in May.
4. Circulation Element
Work on this item is proceeding on schedule. Staff is now
completing the data gathering, and the Parks and Recreation
Commission is updating the Trails & Pathways information.
Tentative completion date is June, 1989.
1
5. Heritage Resource Inventory
Inventory forms for 82 properties are nearing completion. The
Heritage Commission hopes to adopt the Inventory in mid -May, in
conjunction with Historic Preservation Week, May 8 -14.
6. Execute Boundary Adjustment with San Jose
The Council conducted a public hearing regarding the boundary
adjustment with San Jose on November 4, 1987. At that meeting,
the Council directed staff to prepare new zoning regulations for
a C -C district for this specific area.
New regulations for a C -C district will be prepared only after
the Council has adopted the CH -1 and CH -2 zoning regulations for
the Village and the C -C district is no longer functional. It is
anticipated that the new regulations for a C -C district will be
reviewed by the Planning Commission in late January, 1989. The
boundary adjustment should be scheduled for reconsideration by
the City Council in April, 1989.
i'V
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Plain ing Director
YH /dsc
cc: Carolyn King
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13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
April 12, 1988 Karen Anderson
Martha Clevenger
Joyce Hlava
To: City Manager David Moyles
From: Community Services Director Donald Peterson
Subject: Quarterly Status Update of "To -Do List"
----------------------------------------------------
In response to your request, this is to provide you with the current
status of items assigned to my department from the City Council's
"To -Do List" for fiscal years 1986 -87 and 1987 -88.
1986 -87 List - All items completed.
1987 -88 List
Item: Improved crossing guard recruitment
Status: Completed
Item: Strengthen code enforcement administration
Status: Completed
Item: Develop and implement marketing study on curbside recycling
Status: Since the last update, Green Valley presented a proposal to
the four contract cities to operate a curbside recycling
service. Saratoga and Monte Sereno have indicated they
find the proposal acceptable and are waiting for reactions
from the cities of Campbell and Los Gatos before taking
formal action in the matter. The Campbell City Council
referred the proposal to their Civic Improvements Commission
in March. The Commission has held two meetings on the
proposal::todate; one to receive it and listen to a present-
ation from Green Valley, and the second was a special study
session to review the proposal in more detail. The Commiss-
ion will hold still another meeting to finalize their recom-
mendation to Council on April 14. The Council will then
consider their recommendations at their May 3, 1988 meeting.
Los Gatos staff has been reviewing the proposal and has not
yet approached their Council with it pending the development
of staff recommendations. Los Gatos staff anticipates bring-
ing the matter before their Council at their April 18, 1988
meeting.
Item: Increase cable TV franchise fee from 3% to 5 %.
Status: Completed - -new franchise fee took effect January 1, 1988.
April 12, 1988 Page 2
Quarterly Status Update of "To -Do List"
-------------------------------- - - - - --
Item: Fund Cal ID Program
Status" Completed
If you have any questions, please contact me.
Todd W. Argow
mt
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•
TO:
14 FROM:
SUBJECT:
CAROLYN KING
PATRICIA SIIRIVER
TO DO LIST
FOLLOWING IS THE CURRENT STATUS OF MY TO DO LIST:
1.
j 2.
3.
THE PURCHASING ORDINANCE WAS RE- DELEGATED BY THE CITY MANAGER AND
IS NOW IN TIfE REVIEW STAGE WITII DISCUSSION SCIfEDULED FOR 5/4/£3£3.
PROCEDURES WILL NEED TO BE DRAFTED FOR IMPLEMENTATION BY TIIG
CITY'S VARIOUS DEPARTMENTS.
IT IS ANTICIPATED TIIAT THE ORDINANCE WILL BE COMPLETED BY TIIE END
OF THE CURRENT QUARTER.
UPGRADE CITY [TALL LOBBY FURNITURE.
LOBBY FURNITURE WAS PURCIIASED AND DELIVERED IN MARCH, 1988. IT
WILL BE NECESSARY TO REPLACE THE WALL DECORATIONS TO COMPLETE
THE PROCESS.
INVENTORY AND SELL SURPLUS FURNITURE.
AN ADDITIONAL SURPLUS PROPERTY LISTING IN BEING GENERATED FOR
COUNCIL ACTION IN EARLY MAY. THE CITY WILL PARTICIPATE WITII THE
SCHOOL DISTRICT IN TIIEIR SALE SCHEDULED MAY 20,21, AND 22.
of
PAUL B. SMITH
FROM:
ERIC L. FARASYN
RE:
LEONARD J. SIEGAL
DATE:
HAROLD S. TOPPEL
ROBERT K. BOOTH, JR.
STEVEN G. BAIRD
NICHOLAS C. FEDELI, JR,
HENRY D. CRUZ
J
ATKINSON • .FARASYN
ATTORNEYS AT LAW
660 WEST DANA STREET
P.O. BOX 279
MOUNTAIN VIEW, CALIFORNIA 94049
(415) 967 -6941
MEMORANDUM
TO:
CITY MANAGER
FROM:
CITY ATTORNEY
RE:
Update on Legislative Calendar
DATE:
April 21, 1988
J - ATKINSON (1892 -1982)
L. M. FARASYN (1915 -1979)
o E C E 0 V
D
APR 2 21988
CITY OF SARATOGA
CITY MANAGRR1s9 OFFICE
The following is an update on the status of the 1987 -88 Legislative
calendar, as set forth in my Memorandum dated April 6, 1987:
I. ORDINANCES TO BE DRAFTED
A. Adminstration
(1) Personnel ordinance - Adopted.
(2) Purchasing ordinance - draft prepared; to be presented to the City
Council in May or June.
(3) Liability insurance - set for hearing by Planning Commission on
April 27, 1988, and City Council on May 4, 1988.
B. Health and Sanitation
(1) Animal control - ordinance adopted.
C. Parks and Recreation
(1) Dogs in parks - ordinance adopted.
D. Subdivisions
(1) Indemnification of City - included as part of ordinance referred to in
item A(3)( above.
(2) Vesting tentative maps - ordinance adopted.
-1-
E. Zoning Regulations
(1) Variance findings - further hearing by Planning Commission on
April 27, 1988 (this provision was approved; Commission is still
dealing with Item (3) below re parting which is part of the same
ordinance). Scheduled for hearing by City Council on May 4, 1988.
(2) Removal of illegal signs on public property - ordinance adopted.
(3) Parking requirements - further hearing by Planning Commission on
April 27, 1988. Scheduled for hearing by City Council on
May 4, 1988.
(4) Tree regulations - further hearing by Planning Commission on
April 27, 1988, (this provision was approved; Commission still dealing
with Item (3) above which is part of the same ordinance). Scheduled
for hearing by the City Council on May 4, 1988..
II. ISSUES TO BE REVIEWED
A. Village plan - specific plan approved by Planning Commission.
B. Commercial design review - draft ordinance prepared by staff; not yet
presented to Planning Commission.
C. CEQA Guidelines - update. No activity.
D. Building site approval process. No activity.
E. Regulation of residential lighting. No activity.
F. Regulation of neon signs. To be considered as part of zoning regulations
for Village.
G. Parking in bike lanes. No activity at City level; awaiting clarification of
state law.
H. Deletion of P -C zoning district. No activity.
I. Noise ordinance - Planning Commission now reviewing proposed draft of
noise element in General Plan.
In addition to the items listed in the legislative calendar, the following
ordinances have been adopted between April 6, 1987, and the present time:
Modification of provisions concerning legalization of existing second units
Regulation of radio and T.V. antennas
Revision of design review ordinance
Regulation of massage establishments
-2-
ti
Regulation of smoking
Flood control ordinance
Designation of mail deposit zone
Designation of city manager as city treasurer
Change in time of council meetings
Regulation of vicious animals
Amendment of cable T.V. provisions
Regulation of skateboards in parks
Technical amendments to building codes
Modification of approved plans and development conditions
ITEMS FOR 1988 -89
LEGISLATIVE CALENDAR
1. Zoning regulations for Village - to be drafted after final adoption of Village
Specific Plan.
2. Noise regulations - to be drafted after final adoption of new noise element in
General Plan.
3. Design review of commercial structures. (staff)
4. CEQA Guidelines - update. (staff)
5. Sign abatement program - under new state law.
6. Residential lighting. (staff)
Use permit for on -site sale of alcoholic beverages ( ?)
-3-
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13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Joyce Hlava
David Moyles
Donald Peterson
May 10, 1988
TO: City Council
FROM: City Clerk
SUBJECT: Mid - Course Budget Correction Conference Notes
Attached are the notes taken by the City Attorney at your
May 7 budget conference. Please review for accuracy and
completeness so they can be approved by the City Council on
May 18. Once approved, they will be used to adjust the
1987 -88 and 1988 -89 adopted budgets and the Capital
Improvements Program, both of which will be reviewed by the
Council and Finance Advisory Committee on May 24. Following
that meeting, the final budget adjustments will be prepared
for hearing on June 15.
.
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Harry ac
0
7
I
CITY COUNCIL MID - COURSE BUDGET CORRECTION CONFERENCE
MAY 7, 1988
REVENUE PROJECTIONS - ok
Sales taxes, property taxes, permit fees, and utility
users tax projections reviewed and discussed.
EXPENDITURES -
1. Explore use of park funds for development of dedicated
parkland in Dividend project (to be scheduled after
Kevin Moran improvements).
2. Housing Assistance
Explore use of SHARP funds and exactions for
acquisition of housing for low- income seniors. (Masson
Project; Saratoga Court).
(Planning)
3. Farm out design work for public facilities instead of
hiring new personnel.
(City Engineer)
No adjustments
4. Defer planting on new medians because of drought.
(Maintenance)
Recreation - no adjustments
Admin. Assistant (Misc. Community activities) - no
adjustments
City Manager - no adjustments
City Clerk - no adjustments
Finance - $18,000 increase
Police Protection - Driven by Sheriff's costs - Figures
represent worst case. Plan for continued funding of
DUI Program; await recommendation from Public Safety
Commission before final decision is made.
Code Enforcement - CSO Clerk to become full -time position.
Crossing Guards - No adjustments
Emergency Management - ok
CITY COUNCIL MID - COURSE BUDGET CORRECTION CONFERENCE
MAY 7, 1988
Page 2
Subdivision Regs., Inspection Services - ok
Planning Director - ok
Maintenance Dept. Restructuring - Agree with: Traffic
Control Device Specialist; Hakone Garden Specialist.
To follow chain of command within Maintenance Dept.
Street Maintenance - ok
Curbs, Gutters, Sidewalks - ok
Traffic Control, Flood Control - ok
Medians /Parkways Maintenance - ok
Parks /Open Space Maintenace - ok
Hakone - ok
Recreation Services -
Youth Commission - No interest in having commission as
advisory to Council, but may support (4 -1) commission
to conduct specific activities for youngsters (e.g.
dances, trips). Should be presentation to Council by
the high school students and /or parents concerning
what they want and how City resources can be utilized.
Conduct public hearing -- sometime in July, with
notification to student groups before school ends.
Seniors and Volunteers
Senior Day Care - $20,000 contribution from City is
most City can afford. Should become financially self -
sufficient and not rely on City for future funding.
Continued HCDA funds also uncertain.
Cultural Services - ok
Parking Districts - ok
Franchise Administration - ok
Library Services - Accept proposal #2. Agreement to keep
library open on Sundays.
CATV - ok. Should Ctiy recover staff time out of franchise
fee? Agree: $18,000 to Corporation, balance to City.
City Council, Commissions - ok
City Manager - ok
CITY COUNCIL MID - COURSE BUDGET CORRECTION CONFERENCE
MAY 7, 1988
Page 3
Finance Director - ok
Choice between higher audit expense or full -time staff.
Full -time position ok.
Legal - ok
DeDUty City Clerk - ok
Personnel Management - ok
Community Relations - ok
Central Supplies - ok
Equipment Operations - ok
Fixed Asset Maintenance - ok
Facilities Maintenance - ok
Hakone Festival
Allocate $1,000 within special events and recreation
account to underwrite costs, but needs to be organized
and run by others, e.g. Trustees of Hakone Foundation.
o CAPITAL IMPROVEMENTS PLAN
Civic Center -
City Hall Offices
Meeting Chambers
Theatre Addition
Do conceptual plan in 88 -89 to working drawings for
City Hall Offices only. Determine costs and phasing of
work -- spread over longer period of time.
Move Chambers project to 91 -92.
Move Theatre project off list for later decision
based upon cost and assessment of
contributions from other sources.
Sidewalks on arterial streets - No definite amount being
budgeted until look at inventory.