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Home My WebLink About09-21-2016 City Council agenda SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 21, 2016 4:30 P.M. STUDY SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Study Session on Arrowhead Community Facilities District Recommended Action: Provide direction on whether to proceed with formation of a Community Facilities District and bond issuance for the Arrowhead neighborhood. 5:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Saratoga Youth Commission 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Saratoga Area Senior Coordinating Council (SASCC) 7:00 P.M. REGULAR SESSION Civic Theater | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was posted on September 16, 2016. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. ANNOUNCEMENTS Saratoga City Council Agenda – Page 1 of 5 CEREMONIAL ITEMS Appointment of Parks and Recreation and Library Commissioners and Oath of Office Recommended Action: Approve the attached resolution appointing 1 member to the Parks and Recreation Commission and 2 members to the Library Commission; and direct the City Clerk to administer the Oath of Office. 1. CONSENT CALENDAR The Consent Calendar contains items of routine business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on September 7, 2016. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 9/6/2016 Period 3 and 9/13/2016 Period 3. 1.3. Highway 9 Improvements Phase IV - Construction Bids Rejection Recommended Action: Reject all bids for Highway 9 Improvements Phase IV. 1.4. Third Amendment to the Santa Clara Valley Urban Runoff Pollution Prevention Program Agreement Recommended Action: Authorize the City Manager to sign a Third Amendment to the Memorandum of Agreement (MOA). 1.5. Commission Handbook Update Recommended Action: Approve the updated Commission Handbook and authorize staff to update the handbook as needed in the future. 2. PUBLIC HEARING None 3. OLD BUSINESS None 4. NEW BUSINESS 4.1. Award of Contract for Website Design, Hosting, and Maintenance Recommended Action: Authorize the City Manager to execute the agreement with CivicPlus for website and Saratoga City Council Agenda – Page 2 of 5 intranet design, hosting, and maintenance in an amount not to exceed $83,547 for a term of 4 years. 4.2. Public Safety Initiative Work Plan Recommended Action: Approve the proposed work plan to implement the Public Safety Initiative. 4.3. Sport User Field Rental Budget Adjustment Recommended Action: Approve the attached Budget Adjustment Resolution to amend the Fiscal Year 2016/17 Operating Budget to increase expenditure funding by $70,770 for prior year sport user field rental fees. 4.4. Budget Adjustment to Authorize and Fund the New Bainter Avenue Retaining Wall CIP Recommended Action: 1. Adopt resolution authorizing the Bainter Avenue Retaining Wall Capital Improvement Project (9153-004) and transferring funds from the Hillside Stability Reserve to FY 2016/17 Capital Improvement Budget in the amount of $210,000 to fund the project. 2. Approve design contract with Cotton, Shires and Associates, Inc. for the same project in the amount of $29,500 and authorize staff to approve change orders up to $3,000. 4.5. League of California Cities Annual Conference Resolution Recommended Action: Provide input to the City’s voting delegate (Vice Mayor Emily Lo) and the alternate delegates (Council Members Bernald and Kumar) on the resolution to be considered at the League of California Cities Annual Conference. CITY COUNCIL ASSIGNMENT REPORTS Mayor Manny Cappello Cities Association of Santa Clara County Council Finance Committee Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Ad Hoc Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Library Joint Powers Authority Santa Clara County Expressway Plan 2040 Policy Advisory Board Council Member Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Saratoga City Council Agenda – Page 3 of 5 FAA Select Committee on South Bay Arrivals Hakone Foundation Board Public Art Ad Hoc Saratoga Historical Foundation Saratoga Sister City Organization West Valley Solid Waste Management Joint Powers Authority Council Member Howard Miller Council Finance Committee Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board VTA Board West Valley Cities Alternate Council Member Rishi Kumar Santa Clara Valley Water District Commission Saratoga Ministerial Association CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on September 16, 2016 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 16th day of September 2016 at Saratoga, California. Debbie Bretschneider, Deputy City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda – Page 4 of 5 09/21 Regular Meeting – 4:30 p.m. Closed Session, 5:00 p.m. Joint Meeting with SASCC, 6:00 p.m. Joint Meeting with Youth Commission 10/05 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room 10/19 Regular Meeting –5:00 p.m. Joint Meeting with Historical Foundation, 6:00 p.m. Joint Meeting with Sheriff’s Office 11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of Trustees 11/16 Regular Meeting – Joint Meeting with Senator Beall Jr. 12/07 Regular Meeting – Joint Meeting with Assembly Member Low 12/20 Reorganization 12/21 Regular Meeting –Council Norms Study Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL JOINT MEETING CALENDAR 2016 Saratoga City Council Agenda – Page 5 of 5