HomeMy WebLinkAbout07-06-2016 City Council MinutesMINUTES
WEDNESDAY, JULY 6, 2016
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the Saratoga City Council held a Closed Session in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue, Saratoga. At 6:00 p.m., the City Council
conducted a Joint Meeting with representatives of the Montalvo Arts Center.
At 7:04 p.m., Mayor Cappello called the regular session to order in the Civic Theater at 13777
Fruitvale Avenue, Saratoga and led the Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Manny Cappello, Vice Mayor Emily Lo, Council Members
Mary -Lynne Bernald, Howard Miller, Rishi Kumar
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Erwin Ordoiiez, Community Development Director
Michael Taylor, Recreation & Facilities Director
Brian Babcock, Administrative Analyst II
Adam Henig, Recreation Supervisor
Debbie Bretschneider, Deputy City Clerk
REPORT ON POSTING OF THE AGENDA
City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on
June 30, 2016.
REPORT FROM CLOSED SESSION
Mayor Cappello announced that there was nothing to report from Closed Session.
REPORT FROM JOINT MEETING
Angela McConnell, Executive Director of Montalvo Arts Center, provided an overview of the
City Council's Joint Meeting with the Montalvo Arts Center. She shared that Montalvo
celebrated the opening of the Grand Entrance and Garden Terrace, thanked the City for its
partnership, and provided a summary of Montalvo's summer programming and activities.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
ANNOUNCEMENTS
Council Member Kumar thanked Sarah Okuno for coordinating another successful Independence
Day Celebration and the Saratoga Village Development Council volunteers for the patriotic
Saratoga City Council Minutes — Page 1 of 10
decorations in Saratoga Village. He also noted that some residents have observed an odor in the
tap water, which is the result of an algae growth in the water supply before treatment. The Santa
Clara Valley Water District and San Jose Water Company are working on the issue. Residents
can report odor to San Jose Water Company at 408.630.2985. He also spoke about neighborhood
safety and recent crime activity, recommending that residents take precautions and follow crime
prevention best practices available. He also encouraged residents to form Neighborhood Watch
groups.
Council Member Miller noted that this quarter's issue of The Saratogan included public safety
tips and he encouraged residents to purchase locking mailboxes that are tamperproof and to be
vigilant. He also shared that there are many classes and programs offered through the Saratoga
Recreation Activity Guide, including summer camps that still have spaces open.
Council Member Bernald announced that the Saratoga Historical Museum will be extending the
Olivia de Havilland exhibit till the end of the month. The Museum will also be opening a display
of 12 significant events in the history of Saratoga as determined by Willys Peck.
Vice Mayor Lo announced the Saratoga Classic Car Show on July 17, 2016 from 10:00 a.m. to
5:00 p.m. on Big Basin Way. On July 16, some of the car show entrants will be cruising through
Saratoga, Los Gatos, and Campbell starting from Big Basin Way.
Mayor Cappello announced the Movie Night event on July 15 at El Quito Park at 7:30 p.m. He
also shared that that the City Council is challenging residents to plant 2,020 trees by the year
2020 and is helping residents reach that goal by offering to pay for half the cost of planting a tree
through Our City Forest. Information is on the City website at www.saratoga.ca.us/2020by2020.
The City is also accepting applications for the Parks and Recreation Commission and the Library
Commission. Applications are due by August 30, 2016 and are available on the City website at
www.saratoga.ca.us/comvac.
CEREMONIAL ITEMS
Proclamation Honoring Olivia de Havilland's 100th Birthday
Recommended Action:
Present the proclamation honoring Olivia de Havilland's 100th birthday to Laurel Perusa.
Mayor Cappello presented the proclamation to Laurel Perusa, playing the part of Olivia de
Havilland.
Proclamation Declaring July 2016 as "Parks Make Life Better!" Month
Recommended Action:
Read and present the proclamation declaring July 2016 as "Parks Make Life Better!" Month
in the City of Saratoga.
Mayor Cappello presented the proclamation to Recreation Supervisor Adam Henig and
invited Ram Parasurama to share a story about his experience with Saratoga parks.
Saratoga City Council Minutes — Page 2 of 10
1. CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on June 15,
2016.
BERNALD/KUMAR MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE REGULAR CITY COUNCIL MEETING ON JUNE 15, 2016.
MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
06/14/2016 Period 12; 06/21/2016 Period 12; and 06/29/2016 Period 12.
BERNALD/KUMAR MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 06/14/2016
PERIOD 12; 06/21/2016 PERIOD 12; AND 06/29/2016 PERIOD 12. MOTION
PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.3. Treasurer's Report for the Month Ended April 30, 2016
Recommended Action:
Review and accept the Treasurer's Report for the month ended April 30, 2016.
BERNALD/KUMAR MOVED TO ACCEPT THE TREASURER'S REPORT
FOR THE MONTH ENDED APRIL 30, 2016. MOTION PASSED. AYES:
CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.4. Treasurer's Report for the Month Ended May 31, 2016
Recommended Action:
Review and accept the Treasurer's Report for the month ended May 31, 2016.
BERNALD/KUMAR MOVED TO ACCEPT THE TREASURER'S REPORT
FOR THE MONTH ENDED MAY 31, 2016. MOTION PASSED. AYES:
CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
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1.5. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library
General Obligation Bonds
Recommended Action:
Adopt the attached resolution which sets the property tax levy rate to provide for the
Library General Obligation Bond's debt service payment at $.0060 per $100 of
Assessed Valuation.
RESOLUTION NO. 16-046
BERNALD/KUMAR MOVED TO APPROVE THE RESOLUTION WHICH
SETS THE PROPERTY TAX LEVY RATE TO PROVIDE FOR THE
LIBRARY GENERAL OBLIGATION BOND'S DEBT SERVICE PAYMENT
AT $.0060 PER $100 OF ASSESSED VALUATION. MOTION PASSED. AYES:
CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.6. Resolution Authorizing Final Disposition of Certain City Records
Recommended Action:
Adopt resolution authorizing final disposition of certain city records.
RESOLUTION NO. 16-047
BERNALD/KUMAR MOVED TO APPROVE THE RESOLUTION
AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS.
MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.7. Amendments to Joint Powers Agreement for the Silicon Valley Regional
Interoperability Authority
Recommended Action:
Move to authorize the City Manager to sign the amended Joint Powers Agreement
(JPA) for the Silicon Valley Regional Interoperability Authority (SVRIA).
BERNALD/KUMAR MOVED TO AUTHORIZE THE CITY MANAGER TO
SIGN THE AMENDED JOINT POWERS AGREEMENT (JPA) FOR THE
SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY
(SVRIA). MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.8. Agreement for Employment and Labor Law Services with Mouser Law Firm, A
Professional Corporation
Recommended Action:
Authorize the City Manager to enter into an agreement for employment and labor law
services with Mouser Law Firm, A Professional Corporation.
BERNALD/KUMAR MOVED TO AUTHORIZE THE CITY MANAGER TO
ENTER INTO AN AGREEMENT FOR EMPLOYMENT AND LABOR LAW
SERVICES WITH MOUSER LAW FIRM, A PROFESSIONAL
CORPORATION. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Saratoga City Council Minutes — Page 4 of 10
1.9. Annual Code Update for 2016 and Adoption of Resolution Allowing 15 Minute
Parking at the Turkey Track Lane Electric Vehicle Charging Station
Recommended Action:
Waive the second reading and adopt the attached ordinance updating various
provisions of the City Code and adopt the attached resolution allowing 15 minute
parking at the Turkey Track Lane electric vehicle charging station in accordance with
the newly adopted code provisions.
ORDINANCE NO. 340
MOTOR VEHICLE RESOLUTION NO.312
BERNALD/KUMAR MOVED TO WAIVE THE SECOND READING AND
ADOPT THE ORDINANCE UPDATING VARIOUS PROVISIONS OF THE
CITY CODE AND ADOPT THE RESOLUTION ALLOWING 15 MINUTE_
PARKING AT THE TURKEY TRACK LANE ELECTRIC VEHICLE
CHARGING STATION IN ACCORDANCE WITH THE NEWLY ADOPTED
CODE PROVISIONS. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.10. Request for Reallocation of Community Event Grant Funds from Montalvo Arts
Center
Recommended Action:
Reallocate $3,704 in Community Event Grant Program funding from Montalvo Arts
Center's "Arts Splash" to "5 -Hour Sculpture: A Pop -Up Arts Festival."
BERNALD/KUMAR MOVED TO REALLOCATE $3,704 IN COMMUNITY
EVENT GRANT PROGRAM FUNDING FROM MONTALVO ARTS
CENTER'S "ARTS SPLASH" TO "5 -HOUR SCULPTURE: A POP-UP ARTS
FESTIVAL." MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.11. Landscaping & Lighting Assessment District LLA -1; Resolutions initiating renewal
of the District for FY 17-18.
Recommended Action:
1. Move to adopt the Resolution describing improvements and directing preparation
of the Engineer's Report.
2. Move to adopt the Resolution appointing the Attorney's for the District.
Council Member Kumar removed this item to comment upon use of assessment
districts to install surveillance cameras.
City Manager James Lindsay addressed City Council questions on the agenda item.
RESOLUTION NO. 16-044
RESOLUTION NO. 16-045
Saratoga City Council Minutes — Page 5 of 10
BERNALD/MILLER MOVED TO ADOPT: 1) THE RESOLUTION
DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF
THE ENGINEER'S REPORT; AND 2) THE RESOLUTION APPOINTING
THE ATTORNEY'S FOR THE DISTRICT. MOTION PASSED. AYES:
CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.12. Landscaping and Lighting Assessment District Annexation No. 1 for Fiscal Year
2017/18 — Zone No. 38 (Paramount Court) -Preliminary approval of Engineer's
Report for Annexation and Adoption of Resolution of Intention for Fiscal Year
2017/18
Recommended Action:
1. Move to adopt the. Resolution granting preliminary approval of the Engineer's
Report for the City of Saratoga Landscaping and Lighting District LLA -1,
Annexation No. 1 (Zone No. 38 - Paramount Court) for F.Y. 2017/18.
2. Move to adopt Resolution of Intention to order the levy and collection of
assessments for the City of Saratoga Landscaping and Lighting District LLA -1,
Annexation No. 1 (Zone No. 38 — Paramount Court) for F.Y. 2017/18.
RESOLUTION NO. 16-048
RESOLUTION NO. 16-049
BERNALD/KUMAR MOVED TO ADOPT: 1) THE RESOLUTION GRANTING
PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR THE
CITY OF SARATOGA LANDSCAPING AND LIGHTING DISTRICT LLA -1,
ANNEXATION NO. 1 (ZONE NO. 38 - PARAMOUNT COURT) FOR F.Y.
2017/18; AND 2) THE RESOLUTION OF INTENTION TO ORDER THE
LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF
SARATOGA LANDSCAPING AND LIGHTING DISTRICT LLA -1,
ANNEXATION NO. 1 (ZONE NO. 38 — PARAMOUNT COURT) FOR F.Y.
2017/18. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, KUMAR.
NOES: NONE. ABSTAIN: MILLER. ABSENT: NONE.
1.13. Motor Vehicle Resolutions Establishing Parking Restrictions on Prospect Road (Near
Via Roncole) and Melinda Circle (Near Kristy Lane)
Recommended Action:
1. Adopt Motor Vehicle Resolution establishing parking restriction on Prospect Road
at Via Roncole.
2. Adopt Motor Vehicle Resolution establishing parking restriction on Melinda Circle
at Kristy Lane.
MOTOR VEHICLE RESOLUTION NO. 313
MOTOR VEHICLE RESOLUTION NO. 314
Saratoga City Council Minutes — Page 6 of 10
BERNALD/KUMAR MOVED TO ADOPT: 1) THE MOTOR VEHICLE
RESOLUTION ESTABLISHING PARKING RESTRICTION ON PROSPECT
ROAD AT VIA RONCOLE; AND 2) THE MOTOR VEHICLE RESOLUTION
ESTABLISHING PARKING RESTRICTION ON MELINDA CIRCLE AT
KRISTY LANE. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
2. PUBLIC HEARING
2.1. Confirmation of Report and Assessment of Weed/Brush Abatement Program
Recommended Action:
Open public hearing, accept public testimony, close public hearing, and adopt
resolution confirming report and assessment of hazardous vegetation abatement
charges.
Crystal Bothelio, City Clerk/Assistant to the City Manager, presented the staff report.
Moe Kumre, Santa Clara County Weed Abatement Program Manager, addressed
questions from the City Council.
Mayor Cappello invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 16-046
MILLER/LO MOVED TO ADOPT RESOLUTION CONFIRMING REPORT
AND ASSESSMENT OF HAZARDOUS VEGETATION ABATEMENT
CHARGES. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
2.2. Ordinance Amending Smoking and Tobacco Retailer Regulations
Recommended Action:
Conduct public hearing; introduce and waive the first reading of the ordinance
amending Article 4-90 Tobacco Retailer License and Article 7-35 Regulation of
Smoking in Certain Places; and direct staff to place the ordinance on the Consent
Calendar for adoption at the next regular City Council Meeting.
Crystal Bothelio, City Clerk/Assistant to the City Manager, presented the staff report.
Mayor Cappello invited public comment on the item.
The following people requested to speak:
Lisa Busse
Carol Baker, American Cancer Society Cancer Action Network
Nidhi Badiyani, Breathe California
Saratoga City Council Minutes — Page 7 of 10
No one else requested to speak.
BERNALD/LO MOVED TO WAIVE THE FIRST READING OF THE
ORDINANCE AMENDING ARTICLE 4-90 TOBACCO RETAILER LICENSE
AND ARTICLE 7-35 REGULATION OF SMOKING IN CERTAIN PLACES;
AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT
CALENDAR FOR ADOPTION AT THE NEXT REGULAR CITY COUNCIL
MEETING. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Quarterly Communications Report
Recommended Action:
Approve the theme for the 2016 Fall Saratogan and provide direction on articles,
provide direction on three online survey topics, and approve topics and hosts for the
City's Video Program for the second quarter of Fiscal Year 2016/17.
Brian Babcock, Administrative Analyst II, presented the staff report on the item.
Mayor Cappello invited public comment.
No one requested to speak.
Council Member Miller suggested a video on the City's tree permit process. He also
recommended tracking download rates of the Saratogan from different sources, such
as the City's email to subscribers or Nextdoor. He also commented that many residents
may not be familiar with the City's Commissions, so the purpose of the survey on
Commissions should be to educate residents about Commissions. Council Member
Miller suggested that the article on fire prevention include information on the
weed/brush abatement program.
Mayor Cappello commented that he liked the proposed theme of the Saratogan.
Council Member Bernald said she liked the listing of activities. She suggested that the
video on the Prospect Road Median Project include b -roll footage showing the
roadway before improvements.
Council Member Kumar suggested that the newsletter include information about La
Nina and ongoing drought conditions.
Saratoga City Council Minutes — Page 8 of 10
MILLER/BERNALD MOVED TO AMENDED VIDEO TOPICS FOR THE
FIRST QUARTER OF THE FISCAL YEAR TO A GENERAL OVERVIEW OF
THE PLANNING COMMISSION/PUBLIC HEARING PROCESS AND 2020
BY 2020 TREE -PLANTING CHALLENGE; AND AUTHORIZED VIDEOS ON
THE PROSPECT ROAD MEDIAN PROJECT AND TREE PERMIT PROCESS
FOR THE SECOND QUARTER OF FISCAL YEAR 2016/17. MOTION
PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
4.2. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga voting delegate and alternative voting delegate(s) for
the 2016 League of California Cities Annual Conference.
Mayor Cappello introduced the item.
Mayor Cappello invited public comment on the item.
No one requested to speak.
MILLER/BERNALD MOVED TO DESIGNATE VICE MAYOR LO AS THE
CITY OF SARATOGA VOTING DELEGATE, COUNCIL MEMBER
BERNALD AS THE FIRST VOTING DELEGATE ALTERNATE, AND
COUNCIL MEMBER KUMAR AS THE SECOND VOTING DELEGATE
ALTERNATE FOR THE 2016 LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Saratoga Area Senior Coordinating Council (SASCC) — the next meeting is on July 27, 2016.
West Valley Mayors and Managers — the next meeting will be July 22, 2016.
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee — With the Hakone Master Plan approved by
the City Council and Hakone Foundation, the Board is now discussing how to proceed with the
implementation of the master plan. Consequently, the Board will be creating a fundraising plan
that will include naming opportunities within the park that will be coming before the City
Council later this year. Additionally, the Centennial Gala will take place on September 18 from
5:00 p.m. to 9:30 p.m.
Council Member Mary -Lynne Bernald
Association of Bay Area Governments — the ABAG/MTC merger continues to move forward. On
June 22, MTC approved an implementation plan for the merger.
FAA Select Committee on South Bay Arrivals — three public outreach meetings have been held
and at least 600 people were in attendance at the meeting in Mountain View. In July, the
Committee will be meeting with experts from the FAA and may also meet with outside experts
that can provide information on ways to address noise concerns that have been raised. When the
Saratoga City Council Minutes — Page 9 of 10
Committee was originally formed it was expected to operate through July and it now appears that
the work of the Committee will not conclude until October.
VTA State Route 85 Corridor Policy Advisory Board — Council Member Bernald attended the
meeting on behalf of Council Member Miller. The Board provided recommendations on the final
sales tax measure ballot language and discussed noise mitigation testing locations on State Route
85. Saratoga is currently listed as one of the testing locations.
Council Member Howard Miller
Silicon Valley Clean Energy Authority Board of Directors — the Authority now has an executive
director that brings excellent experience. The next step in the development is to build the
organization and hire employees. If everything goes according to plan, customers in Saratoga
might start transitioning to Silicon Valley Clean Energy by spring 2017.
Council Member Rishi Kumar
Council Member Kumar reported he has been working with Santa Clara Valley Water District
and San Jose Water Company on addressing the issue of odor coming from tap water in
Saratoga. The water is safe to drink, but residents can contact San Jose Water Company at
408.279.7900 to report odors or request water quality testing. Additionally, the Water District
has reduced water conservation targets from 30% to 20%. Effective July 1, there will be minor
changes to water conservation rules for residents. Council Member Kumar also noted that he
attended a nationwide White House briefing on a variety of policy areas, such as education.
CITY COUNCIL ITEMS
Mayor Cappello announced that the July 20, 2016 and August 3, 2016 City Council Meetings
have been cancelled. The next City Council Meeting will be August 17, 2016.
CITY MANAGER'S REPORT
None
ADJOURNMENT
BERNALD/MILLER MOVED TO ADJOURN THE MEETING AT 9:18 P.M. MOTION
PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes res ectfully submitted:
othelic City Clerk
City of Saratoga
Saratoga City Council Minutes — Page 10 of 10