HomeMy WebLinkAboutCity Council Resolution 16-063 - Amending Youth CommissionRESOLUTION NO. 16-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING THE YOUTH COMMISSION ADMINISTRATION, RESPONSIBILITIES,
AND DUTIES POLICY
WHEREAS on November 15, 1972 the City Council of the City of Saratoga adopted
Resolution No. 542-2 relating to the terms of office, meeting time, and other matters concerning
the Youth Commission and amended the policy in 2012 through resolution No. 12-008 on
February 1, 2012; and
WHEREAS, the existing policy states that if a Commissioner is absent from two regular
meetings during a single academic year then the seat will become vacant until the end of the
school year unless the absence is approved by the City Council; and
WHEREAS, the policy also states that the Commission shall have one regular meeting
per month during the academic year; and
WHEREAS, the Youth Commission frequently meets twice per month to manage and
meet the Commission work plan and priorities; and
WHEREAS, the attached restatement of Youth Commission policy amends the
frequency of regular meetings and attendance requirements (stating that a Commissioner who is
absent from three meetings within a school year will be automatically removed from the
Commission unless the absence is approved by the Council), establishes the date and time of
regular meetings of the Commission, and includes minor clarifications; and
WHEREAS, this resolution and content of the attached Youth Commission
Administration, Responsibilities, and Duties Policy shall supersede all prior resolutions, policies,
and understandings relating to Youth Commission.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Saratoga does
hereby adopt the attached Youth Commission Administration, Responsibilities and Duties at a
Regular Meeting held on the 16th day of November 2016 by the following vote:
AYES: Vice Mayor Emily Lo, Council Member Mary -Lynne Bernald, Howard A. Miller,
Rishi Kumar
NOES:
ABSENT: Mayor E. Manny Cappello
ABSTAIN:
ATEST:
Crys Bothelio, City Clerk
appello, Mayor
DATE: VI olb
SARATOGA YOUTH COMMISSION ADMINISTRATION,
RESPONSIBILITIES, AND DUTIES POLICY
Adopted via Resolution No. 16-063
(November 16, 2016)
SECTION 1: There is hereby established and created a Youth Commission of the City of Saratoga,
which shall be known as the Saratoga Youth Commission, which shall consist of eleven (11)
members to be appointed by resolution of the City Council.
SECTION 2: The powers of the Youth Commission are advisory only, and it shall render all
reports and recommendations directly to the City of Council, unless otherwise directed by the
Council. The Commissioners' powers and duties, in such advisory capacity to the City Council,
shall include the following:
(a) To develop and recommend guidelines involving the concerns of youth and the
programming and implementation thereof, to the Council;
(b) Advise the Council generally on matters which concern youth and specifically on the
various aspects of the city matters related to youth as may be requested by Council.
SECTION 3: Members shall be appointed to a term of 2 years. No Commissioner may serve
consecutive full terms.
SECTION 4: Instead of the rules concerning vacancies set forth in Section 2-12.040 of the
Saratoga Municipal Code the following rules shall apply members of the Youth Commission: If
a Commissioner is absent from more than three regular Commission meetings during a single
academic year, the Commissioner's office becomes vacant unless the absence is approved by the
Council. Vacant positions on the Commission will not be filled until the end of the school year.
SECTION 4: The Youth Commission shall hold regular meetings on the second and fourth
Tuesdays of each month at 7:OOpm during the months of September through May. The
Commission may cancel a regular meeting due to lack of business. The Commission may also
meet at such other times as the Commission desires, and shall follow the City of Saratoga Rules
of Parliamentary Procedure with respect to matters addressed by those rules.
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