HomeMy WebLinkAboutCity Council Resolution 16-001 - Disposition of documentsRESOLUTION NO. 16-001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE FINAL DISPOSITION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to
destroy certain records, documents, instruments, books or paper after the same are no longer required
with the approval of the legislative body by resolution and the written consent of the City Attorney,
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
1. Department heads are hereby authorized to have destroyed those certain records,
documents, instruments, books or paper under their charge as described in Exhibit 'A.
2. The records; documents, mails, instruments, -books or paper described in Exhibit 'A
shall be held for seven days for review pursuant to the Public Records Act prior to
destruction. If no request for review is submitted within that time, they shall be
promptly destroyed. If a request for review is submitted, the records shall be destroyed
not less than twenty days and not more than thirty days after the records have been
made available for review.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 20th day of January, 2016 by the following vote:
AYES: Mayor E. Manny Cappello, Vice Mayor Emily Lo, Council Member Mary -Lynne
Bernald, Howard A. Miller, Rishi Kumar
NOES:
ABSENT:
ABSTAIN:
Cry 1 Bothelio, City Clerk
DATE: Z/ i 12(DA�
CITY ATTORNEY CONSENT TO DESTRUCTION
OF THE RECORDS, DOCUMENTS, INSTRUMENTS,
BOOKS OR PAPER DESCRIBED IN EXHIBIT 'A.:
Richard Taylor, City Attorney
anny Cappello, Mayor
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Description
Activity Guides 1974, Grand Jury report 2004, 2005,
Terminated contracts 1999, Correspondance 2011-2013
Case records, Informal 1990-93, 1979
Correspondance 1990-1995, Legal ads 2002-2012, Public Recc
Public Records Request 2009-2013
Public Records Request 2009-2013
Commissioner Applications -Not Selected 1999-2012
Comessioner Applications -Terminated 1996-2007
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Teacher payments 01-01-2011 thru 12-31-2011
Registration Forms 2013
Employee Timesheets, Record Dates 07/06 TO 06/07
Employee time sheets FY 08/09
FY 2010-2011 Cash receipts 7/1/2010-8/31/2010
FY 2010-2011 Cash receipts 9/1/2010-10/31/2010
FY 2010-2011 Cash receipts 11/1/2010- 12/31/2010
FY 2010-2011 Cash receipts 1/1/2011- 2/28/2011
FY 2010-2011 Cash receipts 3-1-2011-4-30-2011
FY 2010-2011 Cash receipts 5/1/2011- 6/30/2011
Accounts Payable (AP)FY 2010-11 Weekly check run 7/8/10-
9/8/10 (check register)
AP -FY 2010/11 weekly check run 10/28/10- 12/16/10 (check
register)
AP -FY 2010/11 weekly check run 1/28/11 - 3/3/11 (check
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AP -FY 2010/11 Weekly Check run 12/22/10 - 1/14/11
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AP - FY 2010/11 Weekly Check run 9/16/10 - 10/21/10
(current year)
AP -FY 2010/11 Weekly Check run 4/28/11 - 6/16/11
(Current year)
AP - FY 2010/11 Weekly Check run 6/23/11 - 8/9/11 (PER.
13) (Current year)
AP FY 2009-10 Closed purchase orders
A -Z Cash Receipt backup FY 2010-11
Cash Receipts (parking citations paid by residents) FY 2010-1
Accounts Receivable FY 2010-11 and False Alarm cards
Calendar Year 2011
[FY 2008/09 Cash Receipts
CY 2009 Business license renewal reports
CY 2010 (Jan -May) business license renewable reports
CY2010 (June -Dec) business license renwal reports
CY 2011 business license renewal reports
CY 2009 False Alarm cards 1/1/09 - 12/31/2009
CY 2010 False Alarm cards
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