HomeMy WebLinkAbout11-16-2016 City Council agenda packet
SARATOGA
CITY COUNCIL REGULAR MEETING
NOVEMBER 16, 2016
5:00 P.M. COMMISSION INTERVIEWS
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
5:05 p.m. Alexandra Nugent
Heritage
Preservation
2 Terms
(Jan. 1, 2017 – Dec. 31, 2020) Yes
5:10 p.m. Jill Hunter
Heritage
Preservation
2 Terms
(Jan. 1, 2017 – Dec. 31, 2020) No
5:15 p.m.
Dr. Jo Rainie
Rodgers
Heritage
Preservation
2 Terms
(Jan. 1, 2017 – Dec. 31, 2020) No
5:20 p.m. Lawrence Roben Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:25 p.m. Walter Marchetti Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:30 p.m. EJ Tim Harris Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) Yes
5:35 p.m. John Hirokawa Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:40 p.m. Sankaran Suresh Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:30 P.M. CLOSED SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6)
Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard
Taylor, Human Resources Manager Monica LaBossiere
Employee Organizations: Northern California Carpenters Regional Council, Carpenters
Forty Six Northern California Counties Conference Board and their Affiliated Local Unions
(Union); Saratoga Employee Association.
Saratoga City Council Agenda – Page 1 of 6
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with State Senator Jim Beall, Jr.
Discussion Topics
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
REPORT FROM CLOSED SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on the Agenda. The law generally prohibits the Council from discussing or taking
action on such items. However, the Council may instruct staff accordingly regarding Oral
Communications under Council Direction to Staff.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Warren B. Heid
Recommended Action:
Present the commendation to Warren B. Heid
Staff Report
Attachment A: Commendation
Proclamation Declaring November 17, 2016 as Pancreatic Cancer Awareness Day
Recommended Action:
Present the proclamation declaring November 17, 2016 as Pancreatic Cancer Awareness
Day to the Silicon Valley Chapter of the Pancreatic Cancer Action Network.
Staff Report
Attachment A: Proclamation
Tobacco-Free Coalition Recognition of the City of Saratoga
Recommended Action:
Receive recognition from the Tobacco-Free Coalition of Santa Clara County for the City of
Saratoga’s efforts to reduce youth access to tobacco and exposure to secondhand smoke.
Saratoga City Council Agenda – Page 2 of 6
Staff Report
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on November 2,
2016.
Staff Report
Attachment A – Minutes for the Regular City Council Meeting on November 2, 2016
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
10/28/2016 Period 4; 11/01/2016 Period 5; and 11/08/2016 Period 5.
Staff Report
Check Register - 10-28-16 Period 4
Check Register - 11-01-2016 Period 5
Check Register - 11-08-2016 Period 5
1.3. Treasurer’s Report for the Month Ended September 30, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended September 30, 2016.
Treasurer Report for September 16
1.4. Second Reading of Locking Mailbox Ordinance (Article 6-25)
Recommended Action:
Waive the second reading and adopt the attached locking mailbox ordinance adding City
Code Article 6-25 (Locking Mailboxes).
Staff Report
Locking Mailbox Ordinance
1.5. Ordinance Enabling Bingo Events
Recommended Action:
Waive the second reading and adopt the ordinance amending the City Code to authorize the
conduct of bingo games in Saratoga.
Staff Report
Attachment A – Ordinance Establishing Section 4-10.030 Bingo
Saratoga City Council Agenda – Page 3 of 6
1.6. Adoption of the 2016 California Building Standards Code with Local Modifications
Recommended Action:
Waive the second reading and approve the attached resolution making the findings
regarding proposed modifications to the referenced sections of the California Building
Standards Code (CBSC) with Local Modifications. Adopt the attached ordinance modifying
the referenced codes.
Staff Report -2016 CBC 11-16-16 2nd reading
Resolution w Summary Matrix
Ordinance
1.7. Fiscal Year 2015/16 Development impact Fee Report
Recommended Action:
Review and accept the annual AB1600 Development Impact Fee Report for the fiscal year
ended June 30, 2016
FY 2015-16 Impact Fee Report
2. PUBLIC HEARING
None
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Resolution Amending Youth Commission Administration, Responsibilities, and
Duties Policy
Recommended Action:
Approve the resolution amending the Youth Commission Administration, Responsibilities,
and Duties Policy
Staff Report
Attachment B: 12-008 Resolution Amending Reso 542-2 re Youth Commission
4.2. Community Event Grant Program Priorities
Recommended Action:
Provide direction on the Community Event Grant Program requirements and priorities.
Staff Report
Attachment A – History of Event Grant Allocations
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
Saratoga City Council Agenda – Page 4 of 6
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Adhoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
FAA Select Committee on South Bay Arrivals
Hakone Foundation Board
Public Art Adhoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on November 10,
2016 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's
website at www.saratoga.ca.us.
Signed this 10th day of November 2016 at Saratoga, California.
Debbie Bretschneider, Deputy City Clerk
Saratoga City Council Agenda – Page 5 of 6
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
11/16 Regular Meeting – 5:00 p.m. Commission Interviews, 5:30 p.m. Closed Session,
6:00 p.m. Joint Meeting with Senator Beall Jr.
12/07 Regular Meeting – Joint Meeting with Representative Low
12/15 Reorganization
12/21 Regular Meeting –Joint meeting with San Jose Animal Control
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the
Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016
Saratoga City Council Agenda – Page 6 of 6
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with State Senator Jim Beall, Jr.
November 16, 2016 | 6:00 p.m.
Saratoga City Hall | Administrative Conference Room
6:00 p.m.Welcome & Introductions
6:15 p.m.CPUC and Water
6:25 p.m.Legislative and Financial Priorities
6:45 p.m.Other Remarks & Wrap-up
Dinner will be provided at the Joint Meeting.
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
6
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Acting City Clerk
SUBJECT:Commendation for Warren B. Heid
RECOMMENDED ACTION:
Present the commendation to Warren B. Heid
BACKGROUND:
Warren B. Heid has lived in Saratoga since 1959. As an Architect he has designed many buildings
in Saratoga, including the Saratoga City Hall theater. He also served on the Saratoga Heritage
Preservation Commission from 1982-1989.
ATTACHMENTS:
Attachment A –Commendation for Warren B. Heid
7
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING WARREN B. HEID
WHEREAS,Warren B. Heid is a native Californian, who was born in Alameda, raised in
Los Gatos, attended Los Gatos High School, and has been a resident of Saratoga since 1959; and
WHEREAS, Warren served his country from 1942-1945 in the United States Army Air
Corps, including time as a Technical Sergeant in a Signal Corps Combat Battalion in the China-
Burma-India theater; and
WHEREAS, in 1948, Warren married Sheila Stanfield and they have 2 children, Susan
(married to Mike) and Jeff (married to Julie), and five grandchildren, Mark, Will, Carrie, Jeff, and
Kirsti; and
WHEREAS, Warren graduated in 1950 from the University of California, Berkeley with a
Bachelor of Arts Degree in Architecture and with Department Honors; and
WHEREAS, in 1956 Warren was licensed as an Architect by the State of California and
opened a private practice in Saratoga in 1958, first on Park Plaza and then on Big Basin Way, where
he remained working until 2008; and
WHEREAS, Warren B. Heid designed many private homes, commercial buildings, and
government buildings, including Saint Andrews Episcopal Church, Horace Dodge residence,
Saratoga County Club, Inn at Saratoga, First National Bank (currently Wells Fargo Bank), Plaza Del
Roble, Saratoga Senior Center, and the Saratoga City Hall Council Chambers; and
WHEREAS, the Saratoga City Hall Council Chambers (also known as the Saratoga City
Hall Theater) had its groundbreaking on April 10, 1964 and was dedicated on November 15, 1964,
with a large plaque on the front of the building with Warren B. Heid listed as the architect; and
WHEREAS, Warren B. Heid received many awards as an architect, including an Honorable
Mention Award from the National Home Builders Associate for Small Home Design Competition in
1951, the Factory Magazines Top Ten National Industrial Plants of 1968 for the design of the San
Jose Mercury News plant, the American Society of Landscape Architects Honor Award in 1968 for
the Ponderosa Lodge at Mount Herman, and the 1980 Award of Honor for Design Excellence, Santa
Clara County Transit Facilities; and
WHEREAS, Warren also gave back to the community by participating in many volunteer
organizations, including serving as a member of the Saratoga Rotary Club since 1958 and as Rotary
President in 1960, on the Santa Clara County Planning Commission from 1967 to1974, the Bi-
Centennial Commission in 1976, the Montalvo Association Board of Trustees from 1977 to 1990,
and on the Saratoga Heritage Preservation Commission from 1982 to1989 then from 2010 to 2012
and as Heritage Preservation Commission Chair from 1985 to1989; and
WHEREAS, Warren B. Heid was selected as Saratoga’s Citizen of the Year in 1983; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does
hereby recognize and thank Warren B. Heid for the contributions has made to the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
November 2016.
E. Manny Cappello, Mayor
City of Saratoga
8
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Acting City Clerk
SUBJECT:Proclamation Declaring November 17, 2016 as Pancreatic Cancer Awareness Day
RECOMMENDED ACTION:
Present the proclamation declaring November 17, 2016 as Pancreatic Cancer Awareness Day to
the Silicon Valley Chapter of the Pancreatic Cancer Action Network.
BACKGROUND:
November is Pancreatic Cancer Awareness Month.The Silicon Valley Chapter of the Pancreatic
Cancer Action Network has also asked for November 17 to be declared as World Pancreatic Cancer
Day in Saratoga to bring awareness to this disease.
ATTACHMENTS:
Attachment A –Proclamation for Pancreatic Cancer Awareness Month
9
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA DECLARING NOVEMBER 17, 2016 AS
PANCREATIC CANCER AWARENESS DAY
WHEREAS,pancreatic cancer is one of the deadliest cancers and is currently the
seventh leading cause of cancer death in the world; and
WHEREAS,in 2016, an estimated 53,070 people will be diagnosed with pancreatic
cancer in the United States and 41,780 will die from the disease, with approximately 3,700
deaths in California alone; and
WHEREAS,when symptoms of pancreatic cancer present themselves, it is generally
late stage, and 71 percent of pancreatic cancer patients die within the first year of their
diagnosis while 92 percent of pancreatic cancer patients die within the first five years; and
WHEREAS, the Pancreatic Cancer Action Network is a national organization
serving the pancreatic cancer community by advocating for public policy that brings
awareness to and support for pancreatic cancer, advancing research to develop effective
treatments and a cure for pancreatic cancer, providing patient services, and educating the
public about pancreatic cancer; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby declare November 17, 2016 as Pancreatic Cancer Awareness Day in the City of
Saratoga and recognizes the dedication of the many volunteers in Saratoga and elsewhere
who strive to bring awareness to pancreatic cancer, care for those with the disease, and seek
new ways to treat and cure pancreatic cancer.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th
day of November 2016.
E. Manny Cappello, Mayor
City of Saratoga
10
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:Tobacco-Free Coalition Recognition of the City of Saratoga
RECOMMENDED ACTION:
Receive recognition from the Tobacco-Free Coalition of Santa Clara County for the City of
Saratoga’s efforts to reduce youth access to tobacco and exposure to secondhand smoke.
BACKGROUND:
The Tobacco-Free Coalition of Santa Clara County was founded in 1990 and is comprised of
professional, volunteer and community groups, and County residents to improve the health of
Santa Clara County residents through tobacco prevention strategies and community involvement.
The Tobacco-Free Coalition of Santa Clara County will be recognizing the City of Saratoga
during the November 16, 2016 City Council Meeting for recent efforts to reduce youth access to
tobacco produces and to reduce exposure to secondhand smoke.
11
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on November 2, 2016.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on November 2, 2016
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Saratoga City Council Minutes – Page 1 of 8
MINUTES
WEDNESDAY, NOVEMBER 2, 2016
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held a Closed Session in the Administrative Conference Room at
City Hall.
At 6:00 p.m., the City Council held a Joint Meeting with representatives of the West Valley-
Mission Community College District. The District shared information about recent and planned
activities within the District and at West Valley College, including opportunities for
collaboration.
At 7:00 p.m., Mayor Manny Cappello called the Regular Session to Order in the Civic Theater at
13777 Fruitvale Avenue and led the Pledge of Allegiance.
PRESENT:Mayor Manny Cappello, Vice Mayor Emily Lo, Council Members
Mary-Lynne Bernald, Howard Miller, Rishi Kumar
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk/Asst. to City Manager
John Cherbone, Public Works Director
Erwin Ordoñez, Community Development Director
Michael Taylor, Recreation & Facilities Director
REPORT ON POSTING OF AGENDA
Crystal Bothelio, City Clerk/Asst. to the City Manager, reported that agenda for this meeting was
property posted on October 28, 2016.
Mayor Cappello asked the City Council and audience to join him in a moment of silence to
recognize the passing of Mr. Bunkichi Itoh VIII.
REPORT FROM CLOSED SESSION
Mayor Cappello noted that there was nothing to report from Closed Session.
REPORT FROM JOINT MEETING
Brad Davis, West Valley College President, provided an overview of the City Council’s Joint
Meeting with the West Valley-Mission Community College District and introduced District
Trustees Adrienne Grey and Robert Owens.
BERNALD/LO MOVED TO REORDER THE AGENDA AND PROCEED TO
CEREMONIAL ITEMS. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
The City Council then proceeded to Ceremonial Items.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS 13
Saratoga City Council Minutes – Page 2 of 8
Laura Jones with the Santa Clara County Public Health Department announced the Healthy
Cities Conference on November 18.
Cynthia Chang addressed the City Council regarding an email sent about the upcoming Election
and raised concerns about being unable to respond or unsubscribe from the email group.
ANNOUNCEMENTS
Council Member Kumar noted complaints about off-leash dogs in City Parks and advised
residents to call the Sheriff’s Office non-emergency number to report these incidents. He also
announced a surveillance camera pilot program through the Safe Saratoga Committee and
Saratoga Diwali on November 12 at the Joan Pisani Community Center.
Council Member Miller announced the Silicon Valley Turkey Trot on Thanksgiving Day.
Council Member Bernald shared that she attended a meeting with West Valley Collection &
Recycling about recent service issues and asked residents to immediately report missed pickups
to the garbage company. She also announced the Saratoga Historical Foundation Holiday Exhibit
opening this month and the celebration of the installation of PLACE at Saratoga Library held on
October 27.
Vice Mayor Lo announced Adult Social Hour at Saratoga Library on Fridays at 10:30 a.m.
Mayor Cappello shared that the 2020 by 2020 Tree Planting Kickoff will happen on November
19 at 10:00 a.m. at Azule, announced the Tree Lighting Ceremony on November 26, and invited
the City Council and Planning Commissioners to compete in the Silicon Valley Turkey Trot
Mayor’s Cup.
CEREMONIAL ITEMS
America in Bloom Award Presentation
Recommended Action:
Accept the America in Bloom Urban Forestry Outstanding Achievement Award.
Mayor Cappello and the City Council accepted the America in Bloom Urban Forestry
Outstanding Achievement Award and recognized the volunteers with Saratoga in Bloom
and the Village Gardeners who made the City’s victory possible.
The City Council then proceeded to Oral Communications on Non-Agendized Items.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on October 19,
2016.
LO/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE
REGULAR CITY COUNCIL MEETING ON OCTOBER 19, 2016. MOTION
PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
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Saratoga City Council Minutes – Page 3 of 8
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
10/18/2016 Period 4; and 10/25/2016 Period 4.
LO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING
ACCOUNTS PAYABLE PAYMENT CYCLES: 10/18/2016 PERIOD 4; AND
10/25/2016 PERIOD 4. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended August 31, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended August 31, 2016.
LO/MILLER MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE
MONTH ENDED AUGUST 31, 2016. MOTION PASSED. AYES: CAPPELLO, LO,
BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.4. Resolution Urging Residents to Conserve Water
Recommended Action:
Adopt a resolution urging residents to reduce water use by 20 percent.
RESOLUTION NO. 16-060
LO/MILLER MOVED TO ADOPT A RESOLUTION URGING RESIDENTS TO
REDUCE WATER USE BY 20 PERCENT. MOTION PASSED. AYES: CAPPELLO,
LO, BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
1.5. Bainter Avenue Retaining Wall Construction Contract Award
Recommended Action:
1. Move to declare Engineered Soil Repairs, Inc. of Walnut Creek to be the lowest
responsible bidder on the project and award the Construction Contract to this company in
the amount of $72,936.95.
2. Move to authorize staff to execute change orders to the construction contract up to
$7,200.00.
LO/MILLER MOVED TO:1) DECLARE ENGINEERED SOIL REPAIRS, INC. OF
WALNUT CREEK TO BE THE LOWEST RESPONSIBLE BIDDER ON THE
PROJECT AND AWARD THE CONSTRUCTION CONTRACT TO THIS
COMPANY IN THE AMOUNT OF $72,936.95; AND 2) AUTHORIZE STAFF TO
EXECUTE CHANGE ORDERS TO THE CONSTRUCTION CONTRACT UP TO
$7,200.00. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
2.PUBLIC HEARING
2.1. 2016 California Uniform Codes with Local Modifications
Recommended Action:
(1) Conduct a public hearing;
15
Saratoga City Council Minutes – Page 4 of 8
(2) Introduce and waive the first reading of the attached ordinance adopting and modifying
the referenced codes; and
(3) Direct staff to place the ordinance and the attached resolution making findings regarding
proposed modifications to the referenced codes on the consent calendar for adoption on
November 16, 2016.
Erwin Ordoñez, Community Development Director, presented the staff report.
Chief John Justice with the Santa Clara County Fire Department addressed questions from
the City Council.
Mayor Cappello invited public comment on the item.
The following person requested to speak:
Scott Lane
No one else requested to speak.
MILLER/BERNALD MOVED TO: 1) INTRODUCE AND WAIVE THE FIRST
READING OF THE UPDATED ORDINANCE AS PRESENTED AT THE
NOVEMBER 2 CITY COUNCIL MEETING ADOPTING AND MODIFYING THE
REFERENCED CODES; AND 2) DIRECT STAFF TO PLACE THE UPDATED
ORDINANCE AS PRESENTED AT THE NOVEMBER 2 CITY COUNCIL
MEETING AND THE ATTACHED RESOLUTION MAKING FINDINGS
REGARDING PROPOSED MODIFICATIONS TO THE REFERENCED CODES
ON THE CONSENT CALENDAR FOR ADOPTION ON NOVEMBER 16, 2016.
MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
2.2. Ordinance Enabling Bingo Events
Recommended Action:
Conduct public hearing; introduce and waive the first reading of the ordinance amending the
City Code to authorize the conduct of bingo games in Saratoga; and direct staff to place the
ordinance on the Consent Calendar for adoption at the next regular City Council Meeting.
City Attorney Richard Taylor presented the staff report.
Mayor Cappello invited public comment on the item.
No one requested to speak.
MILLER/LO MOVED TO WAIVE THE FIRST READING OF THE ORDINANCE
AMENDING THE CITY CODE TO AUTHORIZE THE CONDUCT OF BINGO
GAMES IN SARATOGA; AND DIRECT STAFF TO PLACE THE ORDINANCE
ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR
CITY COUNCIL MEETING. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
2.3. Proposed Urgency Interim Ordinance Imposing a Temporary Moratorium on the
Outdoor Cultivation of Marijuana
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Saratoga City Council Minutes – Page 5 of 8
Recommended Action:
After holding a public hearing and considering public testimony, staff recommends that the
City Council adopt an urgency interim ordinance prohibiting the outdoor cultivation of
marijuana in the City of Saratoga for 45 days and directing preparation of a report
addressing the public health, safety, and welfare issues identified in the ordinance.
City Attorney Richard Taylor presented the staff report.
Mayor Cappello invited public comment on the item.
The following person requested to speak:
Scott Lane
No one else requested to speak.
MILLER/BERNALD MOVED TO ADOPT AN URGENCY INTERIM ORDINANCE
PROHIBITING THE OUTDOOR CULTIVATION OF MARIJUANA IN THE CITY
OF SARATOGA FOR 45 DAYS AND DIRECT PREPARATION OF A REPORT
ADDRESSING THE PUBLIC HEALTH, SAFETY, AND WELFARE ISSUES
IDENTIFIED IN THE ORDINANCE. MOTION PASSED. AYES: CAPPELLO, LO,
BERNALD, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.OLD BUSINESS
None
4.NEW BUSINESS
4.1. Arrowhead Community Facilities District
Recommended Action:
Accept the petition from the Arrowhead neighborhood calling for formation of a
Community Facilities District (CFD); approve the resolution of intent to establish a CFD for
the Arrowhead neighborhood; and approve the resolution to incur bonded indebtedness for
the proposed CFD.
Crystal Bothelio, City Clerk/Asst. to the City Manager, presented the staff report.
Paul Hansen with Arrowhead Cooperative addressed Council questions.
Mayor Cappello invited public comment on the item.
No one requested to speak.
RESOLUTIONS NO. 16-061 & 16-062
LO/BERNALD MOVED TO ACCEPT THE PETITION FROM THE ARROWHEAD
NEIGHBORHOOD CALLING FOR FORMATION OF A COMMUNITY
FACILITIES DISTRICT (CFD); APPROVE THE RESOLUTION OF INTENT TO
ESTABLISH A CFD FOR THE ARROWHEAD NEIGHBORHOOD; AND
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Saratoga City Council Minutes – Page 6 of 8
APPROVE THE RESOLUTION TO INCUR BONDED INDEBTEDNESS FOR THE
PROPOSED CFD. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Mayor Cappello invited students from Prospect High School to introduce themselves on
stage.
4.2. City Council Meeting Schedule
Recommended Action:
Provide direction to staff regarding the City Council’s 2017 meeting schedule, including
cancellation of the January 4, 2017 City Council Meeting.
Crystal Bothelio, City Clerk/Asst. to the City Manager, presented the staff report.
Mayor Cappello invited public comment on the item.
No one requested to speak.
MILLER/BERNALD MOVED TO CANCEL THE JANUARY 4, 2017 CITY
COUNCIL MEETING. MOTION PASSED. AYES: CAPPELLO, LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
CITY COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Saratoga Area Senior Coordinating Council (SASCC)– Tylor Taylor was made the Executive
Director at the last meeting and the Board approved its budget. The Memoirs Group completed
its book and it is available for sale now. There will be a special Veteran’s Day lunch program on
November 9. Following the publication of the Saratoga Age Friendly Report, there have been
requests for SASCC to meet with other cities and the County to share more information about the
process in Saratoga. The annual health fair event was well attended. Mayor Cappello also shared
that one of the SASCC Board Members, Jim Morrissey, was injured in an accident and he asked
the Council to keep him in their thoughts.
West Valley Mayors and Managers – during the meeting on November 4, the group will consider
the draft letters to the CPUC and San Jose Water Company about resident concerns regarding
water rates.
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee – As of the meeting on October 20, there are
137 members. During the October meeting, the Board discussed the master plan and CEC. A
majority of the board agreed to limit renovations to the interior of the CEC. Additionally, one
week before Mr. Itoh’s passing, he pledged a donation of not more than $10,000 for upgraded
restroom facilities.
Santa Clara County Library Joint Powers Authority – during the meeting on October 27, the
board adopted a new funding formula. Additionally, there was a report on a 2016 satisfaction
survey. Overall, the response was positive. Additionally, Supervisor Mike Wasserman was made
Chair of the Board.
Council Member Mary-Lynne Bernald
18
Saratoga City Council Minutes – Page 7 of 8
Association of Bay Area Governments – there is a meeting on November 10 to discuss the
ABAG/MTC merger. Additionally, in recognition of issues with water and infrastructure ABAG
is holding a conference in Oakland calling for greater water resilience.
FAA Select Committee on South Bay Arrivals – there will be a meeting on November 3. The draft
resolution prepared by Supervisor Joe Simitian will be discussed. During the meeting on October
27, there were over 130 speakers during the meeting.
Hakone Foundation Board – Supervisor Joe Simitian designated an aid from his office,
Christina, to work with Hakone. The Board also agreed to work on a grant application to provide
school tours of the garden for underprivileged children.
Public Art Ad Hoc – on October 27, the City and Montalvo Arts Center celebrated installation of
PLACE at Saratoga Library.
Saratoga Historical Foundation – the Foundation needs additional storage space for its pieces.
Saratoga Sister City Organization – some photos of recent events and trips have been posted on
the Sister City website.
West Valley Solid Waste Management Joint Powers Authority – Council Member Bernald will be
unable to attend the November 3 meeting. Vice Mayor Lo will be attending on her behalf.
Council Member Howard Miller
Saratoga Ministerial Association – Council Member Miller attended the last meeting on behalf
of Council Member Kumar. During the meeting, the group discussed the Tree Lighting
Ceremony, the Thanksgiving Day service, and bringing the community together after a divisive
year of politics.
Silicon Valley Clean Energy Authority Board of Directors – the Board is working hard to launch
the organization and get everyone in the service area to 100% greenhouse gas free energy by
April 2017. He also expressed his hope to have a presentation from Silicon Valley Clean Energy
before the end of the calendar year.
Council Member Rishi Kumar
Santa Clara Valley Water District Commission – during the meeting, the Commission discussed
the current drought mandate and whether it is necessary. Council Member Kumar said he noted
the petition on water rates signed by many residents of Saratoga, the impact of the drought
surcharge, and the City Council’s action taken on October 19, 2016 related to water rates.
Saratoga Ministerial Association
CITY COUNCIL ITEMS
Council Member Miller requested discussion of use of electronic devices at Council Meetings as
part of the study session on Council Norms.
Mayor Cappello agreed to include the item in the discussion topics.
CITY MANAGER'S REPORT
City Manager James Lindsay reminded the City Council that the members can nominate new
capital projects until the second meeting of December.
ADJOURNMENT
BERNALD/MILLER MOVED TO ADJOURN THE MEETING AT 9:20 P.M. MOTION
PASSED. AYES: CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
19
Saratoga City Council Minutes – Page 8 of 8
Minutes respectfully submitted:
Crystal Bothelio, City Clerk/Asst. to the City Manager
City of Saratoga
20
Gina Scott, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
10/28/2016 Period 4
11/1/2016 Period 5
11/8/2016 Period 5
BACKGROUND:
The information listed below provides detail for weekly City check runs. Checks issued for $20,000 or greater are listed separately
as well as any checks that were void during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
10/28/16 131971 131971 1 904.00 10/28/16 10/25/16 131970
11/1/16 131972 132023 52 232,325.18 11/02/16 10/28/16 131971
Accounts Payable 11/8/16 132024 132076 53 248,488.61 11/08/16 11/01/16 132023
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
11/01/16 131979 PW 20,338.60
11/01/16 131983 PW 26,300.00
11/01/16 131984 PW 44,983.00
11/01/16 132008 PW 30,831.25
11/08/16 132031 PW 37,191.50
11/08/16 132035 Various 37,060.95
11/08/16 132042 PW 53,549.50
Accounts Payable checks voided during this time period:
AP Date Check #Amount
06/29/16 131080 Re-issue to owner 2,155.87
10/18/16 131887 Re-issue to Company 7,910.00
10/04/16 131819 Re-issue 300.00
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Prior Check Register
Checks
Released
Total
Checks Amount
Company Sold
Never received checkXin Zhai
Company Name not listed
Issued to
Leo Li
SHR Ventures
Reason Status
PREPARED BY:
Ending
Check #Type of Checks Date Starting Check #
Accounts Payable
Accounts Payable
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:Finance & Administrative Services
Quality Striping, Inc.
Bellecci & Associates
Comp Shared Risk Pool
Cotton Shires & Associates
Dino Turchet Construction
Duran & Venables, Inc.
G. Bortolotto & Company
Fund Purpose
2016 PMP Project
Prospect Ped Improv
CIP Street Projects
Gas Tax
Liab/Risk Management Liability Insurance
Pierce Rd/Palomino
Via Arriba/Via RealCIP Street Projects
Bainter AvenueCIP Street Projects
CIP Street Projects
CIP Street Projects
Main Arterial Stripe
21
22
23
24
25
26
27
28
29
30
31
32
33
SARATOGA CITY COUNCIL
MEETING DATE: November 16, 2016
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended September 30, 2016
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended September 30, 2016.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of September 30, 2016, the City had $237,938 in cash deposit at Comerica bank, and $17,287,607 on
deposit with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that
effective July 1, 2016: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash
from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of
September 30, 2016 is $17,525,545 and exceeds the minimum limit required.
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well positioned
and able to meet its expenditure requirements for the next six months. As of September 30, 2016, the City’s
financial position (Assets $18.4M, Liabilities $2.5M and Fund Equity $15.9M) remains very strong and
there are no issues in meeting financial obligations now or in the foreseeable future.
Unrestricted Cash
Comerica Bank 237,938$
Deposit with LAIF 17,287,607$
Total Unrestricted Cash 17,525,545$
Cash Summary
34
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –
which represents the actual amount of funds available.
Fund Balance Designations
In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point
of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions;
“committed fund balance”, resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; “assigned fund balance”, resources that reflects a government’s intended use of
resources, such intent would have to be established at either the highest level of decision making, by a body,
or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves
fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance.
ATTACHMENTS
A – Change in Total Fund Balances by Fund under GASB 54
B – Change in Total Fund Balances by CIP Project
C – Change in Cash Balance by Month
D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
+
Total Unrestricted Cash 17,525,545$
Plus: Assets 863,101
Less: Liabilities (2,520,937)
Ending Fund Balance 15,867,709$
Adjusting Cash to Ending Fund Balance
35
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
Fund Descri ption
Fund
Balance
7/1/16
Increase/
(Decrease) Jul-
Aug
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
9/30/16
General Fund
Restricted Fund Balances:
Environmental Services Reserve 313,182 - - - - - 313,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - 210,000 790,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 1,472,408 - - - - 1,410,648 61,760
Facility Reserve 1,200,000 - - - - - 1,200,000
Carryforwards Reserve - - - - - - -
Unassigned Fund Balances: -
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 2,250,000 - - - - - 2,250,000
Development Services Reserve 719,562 - - - - - 719,562
Compensated Absences Reserve 209,937 - - - - - 209,937
Other Unassigned Fund Balance Reserve (Pre YE distribution 2,475,531 (2,384,579) 676,874 1,507,631 - - (739,805)
General Fund Total 10,640,620 (2,384,579) 676,874 1,507,631 - 1,620,648 5,804,636
Special Revenue
Landscape/Lighting Districts 1,005,796 (66,574) 460 15,436 - - 924,245
Capital Project
Street Projects 1,559,080 (1,305,000) 29,275 8,544 1,305,000 - 2,848,208
Park and Trail Projects 471,639 (75,000) - 1,093 98,000 23,000 544,239
Facility Projects 245,639 (190,648) - 5,640 190,648 - 428,844
Administrative Projects 667,699 (50,000) 1,621 4,958 167,394 117,394 716,625
Tree Fund Projects 94,100 - 1,056 7,454 - - 95,222
Park In-Lieu Fees Projects 495,465 - - 3,870 - - 491,595
CIP Grant Street Projects 25,310 - - 1,511 - - 21,418
CIP Grant Park & Trail Projects 21,206 - - - - - 21,206
Gas Tax Fund Projects 1,135,927 - 49,432 94,803 - - 849,065
CIP Fund Total 4,716,065 (1,625,648) 81,384 127,873 1,761,042 140,394 6,011,422
Debt Service
Library Bond 922,952 (663,098) 1,332 - - - 261,187
Internal Service Fund
Liability/Risk Management 376,488 (139,526) 14 20,310 - - 216,665
Workers Compensation 304,401 81,406 - 45,195 - - 340,611
Office Support Fund 96,172 120,283 889 3,502 - - 213,843
Information Technology Services 274,223 (17,259) 540 41,899 - - 215,605
Equipment Maintenance 165,949 195,463 - 15,975 - - 345,438
Building Maintenance 370,717 (71,772) - 93,174 - - 205,771
Equipment Replacement 611,708 30,026 - - - - 641,734
Technology Replacement 274,339 30,702 - 1,456 - - 303,585
Building FFE Replacement 339,222 43,750 - - - - 382,972
Total City 20,098,652 (4,466,825) 761,493 1,872,451 1,761,042 1,761,042 15,867,709
36
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
CIP Funds/Pro jects
Fund Balance
7/1/16
Increase/
(Decrease)
Jul-Aug
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
9/30/16
Street Projects
Annual Road Improvements 630,647 (12,459) 29,275 6,023 550,000 - 1,191,440
Roadway Safety & Traffic Calming 51,574 (19,750) - - 50,000 - 81,824
Highway 9 Safety Project - Phase IV 120,149 (2,794) - 2,432 - - 114,923
Beaumont Traffic Circle 30,000 - - - - - 30,000
Village LED Streetlights 4,835 - - - - - 4,835
Annual Infrastructure Maintenance& Repair 88,517 (1,600) - - 200,000 - 286,917
Village Pedestrian Improvements - Phase II 18,424 - - - 105,000 - 123,424
EL Camino Grande SD Pump 142,988 - - - - - 142,988
Storm Drain Capture Device 30,000 - - - - - 30,000
Wildcat Creek Outfall 40,000 - - - - - 40,000
Fourth Street Bridge Widening 100,000 - - - - - 100,000
Quito Road Bridge Replacement 157,830 - - - - - 157,830
Quito Road Bridge - ROW ACQ 45,373 - - 89 - - 45,284
Damon Lane Retaining Wall - - - - 190,000 - 190,000
Bainter Ave Retaining Wall - - - - 210,000 - 210,000
Underground Project 98,744 - - - - - 98,744
Total Street Projects 1,559,080 (36,603) 29,275 8,544 1,305,000 - 2,848,208
Parks & Trails Projects
Park/Trail Repairs 618 - - - - - 618
Sustainable Landscaping 72,160 - - 2,400 - - 69,760
Magical Bridge Playground - - - - 32,000 - 32,000
Hakone Gardens Miscellaneous Improvements 96,548 - - - - 23,000 73,548
Hakone Gardens Infrastructure Improvements 122,435 - - - - - 122,435
Hakone Gardens Koi Pond Improvements - - - - 66,000 - 66,000
Saratoga to Sea Trail - Construction 100,000 - - - - - 100,000
Joe's Trail at Saratoga/De Anza 33,997 - - - - - 33,997
Guava/Fredericksburg Entrance 45,880 - - - - - 45,880
Total Parks & Trails Projects 471,639 (1,307) - 1,093 98,000 23,000 544,239
Facility Projects
Security Locks 23,375 - - - - - 23,375
CIP Facility Building Improvement - (1,130) - - 70,648 - 69,518
ENG/CDD Window Replacement 2,238 (228) - - - - 2,010
Civic Theater Improvements 90,660 4,456 - 5,640 - - 89,476
CC/SC Panel Upgrade - - - - 120,000 - 120,000
SPCC Furniture & Fixtures 13,896 - - - - - 13,896
Library Building Exterior Maintenance Projects 15,470 (4,900) - - - - 10,570
Library - EV FC Station 100,000 - - - - - 100,000
Total Facility Projects 245,639 (1,803) - 5,640 190,648 - 428,844
Administrative and Technology Projects
COMB Document Imaging Project 43,973 (3,490) - 180 - - 40,302
City Website/Intranet 69,409 - - - 15,000 - 84,409
Development Technology 44,113 6,183 1,621 - - - 51,916
Trak-It Software Upgrade 42,733 - - 4,250 - - 38,483
LLD Initiation Match Program 24,000 - - - - - 24,000
Horseshoe Beautification 25,000 - - - - - 25,000
Citywide Transportation Needs Assessment - - - - 50,000 - 50,000
General Plan Update 200,000 - - - - 52,394 147,606
Village Façade Program 15,751 - - - - - 15,751
Village Specific Plan Update 47,606 (429) - 528 52,394 - 99,044
Wildfire Protection Plan 25,000 - - - - 25,000 -
Risk Management Project Funding 90,115 - - - 50,000 - 140,115
CIP ADMIN - UNALLOCATED 40,000 - - - - 40,000 -
Total Administrative and Technology Projects 667,699 2,264 1,621 4,958 167,394 117,394 716,625
37
ATTACHMENT B (Cont.)
FUND BALANCES BY CIP PROJECT
CIP Funds/Projects
Fund Balance
7/1/16
Increase/
(Decrease)
Jul-Aug
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
9/30/16
Tree Fund Projects
Citywide Tree Planting Program 70,850 7,520 1,056 7,454 - - 71,972
Tree Dedication Program 21,500 - - - - - 21,500
SMSCF Tree Donation Program 1,750 - - - - - 1,750
Total Tree Fund Projects 94,100 7,520 1,056 7,454 - - 95,222
CIP Grant Street Projects
Highway 9 - Phase IV - (2,381) - 824 - - (3,205)
Prospect/Saratoga Median Improvement (40) - - - - - (40)
Citywide Signal Upgrade II (965) - - - - - (965)
Saratoga Ave Sidewalk 26,316 - - - - - 26,316
Quito Road Bridge - ROW ACQ - - - 687 - - (687)
Total CIP Grant Street Projects 25,310 (2,381) - 1,511 - - 21,418
CIP Grant Park & Trail Projects
AB8939 Beverage Container Grant Funding 8,397 - - - - - 8,397
Joe's Trail at Saratoga/De Anza 12,809 - - - - - 12,809
Total CIP Grant Park & Trail Projects 21,206 - - - - - 21,206
CIP Grant Facility Projects - - - - - -
SC - Restroom ADA Upgrade - (5,000) - - - - (5,000)
Total CIP Grant Facility Projects - (5,000) - - - - (5,000)
Park In-Lieu Fees Projects
Magical Bridge Playground - - - 3,870 128,000 - 124,130
Quarry Park ADA Access - - - - 250,000 - 250,000
Unallocated Park Fees 495,465 - - - (378,000) - 117,465
Total park In-Lieu Fees Projects 495,465 - - 3,870 - - 491,595
Gas Tax Fund Projects
Annual Roadway Improvements 572,850 (239,840) 49,432 72,918 - - 309,525
Prospect/Saratoga Median Improvements 395,244 (1,652) - 21,885 - - 371,707
Citywide Signal Upgrade II 99,759 - - - - - 99,759
Quito Road & Paseo Olivos Storm Drain 40,000 - - - - - 40,000
Big Basin Way Sidewalk Repairs 20,990 - - - - - 20,990
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,135,927 (241,491) 49,432 94,803 - - 849,065
Total CIP Funds 4,716,065 (278,801) 81,384 127,873 1,761,042 140,394 6,011,422
38
ATTACHMENT C
CHANGE IN CASH BALANCE BY MONTH
39
ATTACHMENT D
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60
Quarterly Apportionment Rates
Local Agency Investment Fund
40
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:Community Development
PREPARED BY:Sung H. Kwon, Senior Planner
SUBJECT:Second Reading of Locking Mailbox Ordinance (Article 6-25)
RECOMMENDED ACTION:
Waive the second reading and adopt the attached locking mailbox ordinance adding City Code
Article 6-25 (Locking Mailboxes).
BACKGROUND:
On October 19, 2016, the City Council introduced amendments to City Code by proposing to add
Article 6-25 (Locking Mailboxes) and directed staff to place the ordinance on the Consent
Calendar for adoption at the November 16, 2016 meeting of the City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENTS:
Attachment A –Draft Locking Mailbox Ordinance
41
1
ORDINANCE __________
AN ORDINANCE AMENDING THE SARATOGA CITY CODE
REGARDING LOCKING MAILBOXES
The City Council of the City of Saratoga finds that:
1.The City of Saratoga wishes to amend the City Code to add an Article regarding locking
mailboxes.
2.The purpose of this ordinance is to enhance the City’s Public Safety regulations.
3. The City Council of the City of Saratoga held a duly noticed public hearing on October
19, 2016 and after considering all testimony and written materials provided in connection
with that hearing, introduced this ordinance and waived the reading thereof.
Therefore, the City Council hereby ordains as follows:
Section 1.Adoption.
The Saratoga City Code is amended by adding Article 6-25 to read as set forth below.
Article 6-25 – LOCKING MAILBOXES
6-25.010 –Purpose of Article.
This Article is intended to deter mailbox theft, prevent identity theft, and improve overall
public safety in the City of Saratoga.
6-25.020 - Definitions.
The following definitions apply throughout this Article.
(a)Commercial structure means a structure utilized for a business purpose.
(b)Demolition is defined in Section 15-06.195.
(c)Locking Mailbox is defined as a mailbox designed to ensure that in-coming
mail is only accessible by an authorized person. All Locking Mailboxes shall
be approved for use by the US Postal Service.
(d)Residential structure means a structure utilized for permanent living
accommodations.
(e)Reconstruction is defined in Section 15-65.020(f).
(f)Structure is defined in Section 15-06.670.
6-25.030 –Locking Mailbox required.
The installation of a locking mailbox approved for use by the US Postal Service is
required in the following structures:
42
2
(a)Any new residential structure.
(b)Any new commercial structure.
(c)Any demolition and reconstruction of an existing residential or commercial
structure.
6-25.040 –Exceptions to Locking Mailbox requirement.
The installation of a locking mailbox is not required in the following circumstances:
(a)When an address change is obtained and there is no accompanying construction or
replacement of a residential or commercial structure.
(b)Where an addition to a residential structure is made, without a demolition of the
existing structure.
(c)Replacement of an existing mailbox.
(d)When a secured mailbox slot is provided at the entry of the structure. A mailbox
slot shall be approved for use by the US Postal Service.
(e)When a mailbox is not required by the US Postal Service.
6-25.050 – Location and Height.
Each locking mailbox shall be located in a manner satisfactory to the US Postal Service.
6-25.060 – Maintenance of required locking mailbox.
Maintenance of the locking mailbox is required in a manner satisfactory to the US Postal
Service.
Section 2. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence,
clause and phrase of this ordinance is severable and independent of every other section, sub-
section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section,
sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held
invalid, the City Council declares that it would have adopted the remaining provisions of this
ordinance irrespective of the portion held invalid, and further declares its express intent that the
remaining portions of this ordinance should remain in effect after the invalid portion has been
eliminated.
Section 3. California Environmental Quality Act.
This proposed amendment to the City Code is Categorically Exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA and the CEQA Guidelines, particularly
Guidelines 15303 – New Construction and Conversion of Small Structures, and 15061(b)(3) -
Where it can be seen with certainty that there is no possibility that the activity in question may have
a significant effect on the environment.
43
3
Section 4. Publication.
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within fifteen (15) days after its adoption.
Following a duly noticed public hearing the foregoing ordinance was introduced at the
regular meeting of the City Council of the City of Saratoga held on the 19th day of October,
2016, and was adopted by the following vote on the 16th of November, 2016.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:ATTEST:
______________________________________________________________
Manny Cappello Crystal Bothelio
MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA
Saratoga, California Saratoga, California
APPROVED AS TO FORM:
____________________________________________
RICHARD TAYLOR, CITY ATTORNEY
825248.4
44
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:City Attorney’s Office
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Ordinance Enabling Bingo Events
RECOMMENDED ACTION:
Waive the second reading and adopt the ordinance amending the City Code to authorize the
conduct of bingo games in Saratoga.
BACKGROUND:
At the November 2, 2016 City Council Meeting, the City Council introduced and waived the first
reading of the attached ordinance amending the City Code to authorize the conduct of bingo
games in Saratoga. If adopted, this ordinance would allow organizations that meet the criteria
established in California Penal Code, Section 326.5 and have their primary place of business in
Saratoga to apply for a license to operate bingo games for charitable purposes. The ordinance
establishes a maximum fee of $50 for the license, which may be for a term of up to 3 years.
Bingo games would be prohibited in commercial zoning districts and between the hours of
midnight and 9:00 a.m. and licensed organizations would be required to file reports by March 31
of each year that outline the date and location of bingo events, proceeds from each event, and use
of proceeds.
If the ordinance is adopted, staff will make an online application available before the ordinance
takes effect.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A notice advertising the public hearing for this item was printed in the Saratoga News on October
21, 2016. A summary of the ordinance was also printed in the Saratoga News on November 11,
2016 and another summary will be printed on November 25, 2016, if the ordinance is adopted.
ATTACHMENTS:
Attachment A –Ordinance Establishing Section 4-10.030 Bingo
830085.1 45
1
ORDINANCE NO. _____
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING GAMES OF BINGO IN ACCORDANCE WITH STATE LAW AND
LOCAL CONDITIONS
The City Council of the City of Saratoga finds that:
1. Section 19 of Article IV of the California Constitution authorizes games of bingo under
certain conditions only if authorized by the city or county in which the game takes place.
Games of bingo, while susceptible to exploitation which is adverse to the public safety,
morals and general welfare, can also serve as an important revenue source for
organizations which provide a community benefit. Accordingly, it is in the best interest
of the public safety and convenience of this city to authorize such activity subject to
reasonable regulation by providing standards for the conduct of such games and to
provide a licensing procedure. The provisions of this ordinance are not intended to
conflict with, but shall supplement, all the laws of the state relating to lotteries, gambling,
and gaming.
2. The City Council of the City of Saratoga held a duly noticed public hearing on November
2, 2016, and after considering all testimony and written materials provided in connection
with that hearing introduced this ordinance and waived the reading thereof.
Therefore, the City Council of the City of Saratoga hereby ordains as follows:
Section 1.Adoption.
The Saratoga City Code is hereby amended to add the new section 4-10.030 as set forth in
Attachment A.
Section 2. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause
and phrase of this ordinance is severable and independent of every other section, sub-section,
paragraph, sub-paragraph,sentence, clause and phrase of this ordinance. If any section, sub-section,
paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City
Council declares that it would have adopted the remaining provisions of this ordinance irrespective
of the portion held invalid, and further declares its express intent that the remaining portions of this
ordinance should remain in effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act
The proposed addition to the City Code isCategorically Exempt from the California Environmental
Quality Act (CEQA) pursuant to CEQA Guideline section 15061(b)(3). CEQA applies only to
projects which have the potential of causing a significant effect on theenvironment. Where it can be
seen with certainty that there is no possibility that the activity in question may have a significant
46
2
effect on the environment, the activity is not subject to CEQA. In this circumstance the addition to
the City Code would have a de minimis impact on the environment.
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the City of
Saratoga within fifteen days after its adoption.
Following a duly notice public hearing the foregoing ordinance was introduced at the regular
meeting of the City Council of the City of Saratoga held on the 2d day of November 2016 and was
adopted by the following vote on November 16, 2016 .
COUNCIL MEMBERS:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
E. Manny Cappello
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Crystal Bothelio, CITY CLERK
APPROVED AS TO FORM:
DATE:
Richard Taylor, CITY ATTORNEY
47
Attachment A – Adding a new Section 4-10.030 to the City Code
4-10.030 Bingo
(a)Purpose and Application. In accordance with Section 19 of Article IV of the California
Constitution and Section 326.5 of the California Penal Code, this section allows the
conduct and operation of bingo games by certain organizations under conditions set forth
below. All words as used herein which are also used in Section 326.5 of the Penal Code
are used in the same sense and have the same meaning as do such words in Section 326.5
of the Penal Code.
(b)License. Charitable organizations which meet the criteria established in California Penal
Code, Section 326.5 and which have their primary place of business in Saratoga, may
apply for or renew a license to operate bingo games for charitable purposes upon
payment of a fee in an amount set forth in the City Fee Schedule and not exceeding
$50.00. The application shall contain all information necessary to establish the
qualification of the applicant and the location or locations where games will take place.
A license may be for a term of up to three years and may be renewed for subsequent three
year terms. Licenses are not transferable.
(c)Conditions of Operation. Organizations with a license to operate bingo games pursuant
to this section are authorized to do so in accordance with this section, the City Code, and
other applicable laws. Operation of any bingo game shall comply with the conditions and
provisions of California Penal Code, Section 326.5 and the following:
(1)No game shall occur in any zoning district designated as Commercial; and
(2)No game shall occur between the hours of midnight and 9:00 a.m.
(d)Reporting. All license holders shall submit an annual report not later than March 31 of
each year listing for the prior calendar year the dates and locations of each bingo event,
the proceeds from that event, the total proceeds for the year and the license holder’s use
of those proceeds. The city has the right to examine and audit the licensee’s records
pertaining to the matters in the annual report at any reasonable time within three years of
the date of the report, and the licensee shall fully cooperate with the city by retaining and
making such records and supporting data available to the City for the purpose of
determining whether the conduct of such bingo games complies with the this Code and
other applicable law. The use of funds from any bingo game shall comply with the
conditions and provisions of California Penal Code, Section 326.5.
(e)Enforcement. The City Manager may revoke any license issued under this section
whenever it appears to the City Manager that a licensee is conducting bingo games in
violation of any of the provisions of this chapter, or that the license was obtained by any
false representation. Violation of any of the provisions of this section is a misdemeanor
and may be enforced in accordance with Chapter 3 of this Code in addition to any other
remedies at law. The city may bring an action in a court of competent jurisdiction to
enjoin a violation of this section and Section 326.5 of the California Penal Code.
824899.4
48
SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:Community Development Department
PREPARED BY:Erwin Ordoñez, Community Development Director
SUBJECT: Adoption of the 2016 California Building Standards Code with Local Modifications
RECOMMENDED ACTION:
Waive the second reading and approve the attached resolution making the findings regarding
proposed modifications to the referenced sections of the California Building Standards Code (CBSC) with
Local Modifications. Adopt the attached ordinance modifying the referenced codes.
BACKGROUND:
On November 2, 2016, the City Council introduced modifications to the California Building Standards
Code and directed staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
On January 1, 2017, the 2016 editions of the Building Code will go into effect throughout the State. The
attached ordinance makes key provisions of the CBSC a part of the Saratoga Code and modifies the
CBSC as needed to reflect local conditions in Saratoga.
The attached resolution (Attachment 1) makes the findings adopting the 2016 CBSC with local
modifications. The attached ordinance (Attachment 2) would implement the 2016 CBSC with local
modifications.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENTS:
1.Resolution w/ Summary Matrix
2.Ordinance
49
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING
FINDINGS OF FACT REGARDING THE NEED FOR THE MODIFICATIONS TO THE
PROVISIONS OF THE 2016 CALIFORNIA BUILDING STANDARDS CODE
MADE IN THE SARATOGA CITY CODE
WHEREAS, California Health and Safety Code Section 18938 makes certain provisions
published in the California Building Standards Code pursuant to Health and Safety Code Section
17922 applicable to all occupancies throughout the state and effective one hundred eight y days
after publication by the California Building Standards Commission (“Commission”), or at a later
date established by the Commission; and
WHEREAS, Health and Safety Code Section 17958 permits cities to amend the
requirements of the California Building Standards Code in accordance with Health and Safety Code
Sections 17958.5 and 17958.7; and
WHEREAS, Health and Safety Code Section 17958.5 permits cities in adopting provisions
of the California Building Standards Code to make such modifications in such provisions as the city
determines, pursuant to Health and Safet y Code Section 17958.7, are reasonably necessar y because
of local climatic, geological, or topographical conditions; and
WHEREAS, Health and Safety Code Section 17958.7 requires that a city, before making
modifications pursuant to Health and Safet y Code Section 17958.5, must make an express finding
that such modifications are reasonabl y necessary because of local climatic, geological, or
topographical conditions; and
WHEREAS, under Health and Safety Code Section 17958.7, modifications pursuant to
Health and Safet y Code Section 17958.5 may not become effective until the required findings and
the modifications have been filed with the California Building Standards Commission; and
WHEREAS, the City Council of the City of Saratoga (“City Council”) intends to adopt an
ordinance adopting by reference certain provisions of the California Building Standards Code and
making modifications to certain of those provisions pursuant to Health and Safety Code Section
17958.5 (“Building Regulations Adoption Ordinance”); and
WHEREAS, the City Council has reviewed Attachment 1, which sets forth the reasons for
the proposed modifications to the California Building Standards Code contained in the Building
Regulations Adoption Ordinance.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby declare
and find that the changes to the provisions of the California Building Standards Code set forth in
the Building Regulations Adoption Ordinance are reasonably necessary because of local climatic,
geological, or topographical conditions set forth in Attachment 1 in accordance with Health and
Safety Code Section 17958.7; and
BE IT FURTHER RESOLVED that a copy of this Resolution, including Attachment 1,
50
shall be filed with the California Building Standards Commission in accordance with Health and
Safet y Code Section 17958.7.
PASSED AND ADOPTED by the Cit y Council of the Cit y of Saratoga at a regular
meeting of the Saratoga City Council held on the 16th day of November 2016 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED
E. Manny Capello, Mayor
ATTEST
DATE:
Crystal Bothelio, City Clerk
51
ATTACHMENT 1
FINDINGS REGARDING THE NEED FOR AMENDMENTS TO
PROVISIONS IN THE 2016 CALIFORNIA RESIDENTIAL CODE TO BE
ADOPTED BY REFERENCE IN THE CITY CODE OF THE CITY OF
SARATOGA
The City of Saratoga makes the following findings regarding the need for amending the
2016 California Residential Building Code:
FINDING 1: C LIMATIC CONDITIONS: The City of Saratoga ex periences low
humidity, high winds, and warm temperatures during the summer months creating conditions that
are particularl y conducive to the ignition and spread of grass, brush, and structure fires.
FINDING 2: TOPOGRAPHICAL CONDITIONS: The remoteness and steepness of
hillside areas in the City along with long, narrow roadways significantl y impact the ability of
emergency responders to ex tinguish or control wildland or structure fires.
The landscape of Saratoga also includes steep slopes susceptible to erosion, especially
during the rain y season. Areas of criticall y ex pansive soil and other unstable soil conditions
create a need for soil retention and the diversion or increased flow of surface waters, particularly
on steep slopes.
FINDING 3: SEISMIC CONDITIONS: The City of Saratoga’s dense population is
located in an area of high seismic activity, as indicated by the United States Geological Survey
and the California Division of Mines and Geology. Recent earthquake activities, including the
1989 Loma Prieta earthquake, have indicated that the lack of adequate design and detailing
endangered building occupants and the occupants of nearb y structures. The Cit y’s adjacency to
active earthquake faults also means that building work must be completed in a timely fashion to
minimize the danger to the public health, safet y, and welfare.
The table below describes the City of Saratoga’s amendments to specific provisions of the
2016 California Residential Building Code and states which of the findings above and other
conditions make the amendment reasonably necessary.
52
Amended
Sections of
the 2016 CA
Residential
Building
Code
Applicable
Section of
Saratoga
Building Code
Ordinance
Explanation Findings
R313.1 16-18.025(a) Finding Nos. 1 and 2. In order to
minimize the risks to persons and
propert y due to potential response
delays and compromised fire
suppression capabilities, mitigation
measures such as automatic sprinkler
systems are necessary. The ability of
automatic sprinklers to get water on
a fire early also reduces the fire flow
demand and the need for multiple
hydrants.
R313.2 16-18.025(b) Amends the 2016 CA
Residential Building
Codes provisions for
one and two family
dwellings automatic
fire sprinkler systems
Findings Nos. 1 and 2. In order to
minimize the risks to persons and
propert y due to potential response
delays and compromised fire
suppression capabilities, mitigation
measures such as automatic sprinkler
systems are necessary. The ability of
automatic sprinklers to get water on
a fire early also reduces the fire flow
demand and the need for multiple
hydrants.
R337.7.9 16-18.030(a) Amends the 2016 CA
Residential Building
Code regarding the
underside of
appendages
Finding No. 1. The increased risk of
fire in the City of Saratoga makes it
necessary to amend this section to
make it mandatory.
R337.10.3.2 16-18.030(b) Deletes Section
R327.10.3.2 of the
Residential Building
Code regarding
accessory structures
This section is unnecessary, as the
requirements are already specified in
CBSC 701.A.3.
R337.10.4 16-18.030(c) Amends the 2016 CA
Residential Building
Code regarding
accessory structures
Finding No. 1. The increased risk of
fire in the City of Saratoga makes it
necessary to amend this section to
make it mandatory.
53
R403.1.3 16-18.035(a) Amends the 2016
CA Residential
Building Code
regarding plain
concrete.
Finding No. 3. This proposed
amendment to the CRC is made to
be consistent with Tri Chapter
Uniform Code Committee
amendment 3 that modifies the plain
concrete provisions in CBC Section
1908.1,8 and American Concrete
Institute 318 Section
22.10.1.
This proposed amendment addresses
the problem of poor performance of
plain or under-reinforced concrete
footings during a seismic event. This
amendment reflects the
recommendations by the Structural
Engineers Association of Southern
California (SEAOSC) and the Los
Angeles City J oint Task Force that
investigated the poor performance of
plain and under-reinforced concrete
footings observed in 1994
Northridge earthquake.
R602.10.2.1
and Table
R602.10.1.2(2)
16-18.040(a) Amends the 2016 CA
Residential Building
Code regarding
Seismic Design
Categories D0, D1,
and D2
Finding No. 3. The proposed
amendment addresses the problem of
poor performance of gypsum
wallboard and Portland cement
plaster as wall bracing materials in
high seismic areas. This amendment
reflects the recommendations by the
Structural Engineers Association of
Southern California (SEAOSC) and
the Los Angeles Cit y J oint Task
Force that investigated the poor
performance of these bracing
materials that were observed in 1994
Northridge earthquake.
R902.1.4 16-18.045(b) A new subsection has
been added to the
2016 CA Residential
Building Code to
retain the Saratoga
Code’s provisions for
roof coverings.
Finding Nos. 1 and 2. In order to
minimize the risks to persons and
propert y due to potential response
delays and compromised fire
suppression capabilities, mitigation
measures such as the installation of
fire-retardant Class A roofing are
necessary.
54
R902.1.3 16-18.045(a) Amends the 2016 CA
Residential Building
Code to regarding
roof coverings.
Finding Nos. 1 and 2. In order to
minimize the risks to persons and
propert y due to potential response
delays and compromised fire
suppression capabilities, mitigation
measures such as the installation of
fire-retardant Class A roofing are
necessary.
55
FINDINGS REGARDING THE NEED FOR AMENDMENTS TO
PROVISIONS IN THE 2016 CALIFORNIA BUILDING CODE
TO BE ADOPTED BY REFERENCE IN THE CITY CODE
OF THE CITY OF SARATOGA
The City of Saratoga makes the following findings regarding the need for amending the
2016 California Building Code:
FINDING 1: C LIMATIC CONDITIONS: The City of Saratoga ex periences low
humidity, high winds, and warm temperatures during the summer months creating conditions are
particularl y conducive to the ignition and spread of grass, brush, and structure fires.
FINDING 2: TOPOGRAPHICAL CONDITIONS: The remoteness and steepness of
hillside areas in the City along with long, narrow roadways significantl y impact the ability of
emergency responders to ex tinguish or control wildland or structure fires.
The landscape of Saratoga also includes steep slopes susceptible to erosion, especially
during the rain y season. Areas of criticall y ex pansive soil and other unstable soil conditions
create a need for soil retention and the diversion or increased flow of surface waters, particularly
on steep slopes.
FINDING 3: SEISMIC CONDITIONS: The City of Saratoga’s dense population is
located in an area of high seismic activity, as indicated by the United States Geological Survey
and the California Division of Mines and Geology. Recent earthquake activities, including the
1989 Loma Prieta earthquake, have indicated that the lack of adequate design and detailing
endangered building occupants and the occupants of nearb y structures. The Cit y’s adjacency to
active earthquake faults also means that building work must be completed in a timely fashion to
minimize the danger to the public health, safet y, and welfare.
The table below describes the City of Saratoga’s amendments to specific provisions of the
2016 California Building Code and states which of the findings above and other conditions make
the amendment reasonably necessary.
Amended
Sections of
the 2016 CA
Building
Code
Applicable
Section of
Appendix A to
Ordinance
Explanation Findings
107.5 16-15.025 (a) Amends the 2016 CA
Building Code
section regarding
retention of plans.
Finding No. 3. The City of Saratoga
is adjacent to active earthquake faults
capable of producing substantial
seismic events. It is necessary for one
set of plans to be retained on the work
site at all times so that detailed
inspections to ensure compliance with
seismic standards can be carried out.
This provision is identical to the
provisions of the 2010 Saratoga
Building Code, so no new findings
are necessary. 56
105.5 16-15.030(a) Amends the 2016
CA Building Code
section regarding
expiration of permits.
Finding No. 3. Given the City of
Saratoga’s
adjacency to active earthquake faults
capable of producing substantial
seismic events, building work must
be completed in a timely fashion to
minimize the danger to the public
health, safety, and welfare. This
provision is identical to the
provisions of the 2010 Saratoga
Building Code, so no new findings
109.2.1 16-15.040(a) Adds a new
subsection to the
2016 CA Building
Code to make it clear
the city can prescribe
reasonable fees to
defray the cost of
regulation. Adds
provisions for permit,
investigation, plan
review, and other
additional fees.
The City of Saratoga may prescribe
fees to defray the cost of enforcement
of rules and regulations promulgated
by the Department of Housing and
Community Development under the
terms of Sec. 109.2 of the 2016 CA
Building Code. These fees will be set
by the City Council of Saratoga to
ensure they are reasonably necessary
given the cost of regulation to the
City. This provision is identical to
the provisions of the 2010 Saratoga
Building Code, so no new findings
are necessary.
1505.1.4 16-15.045(b) Amends the 2016
CA Building Code
to retain the
Saratoga Code’s
provisions for roof
coverings.
Finding Nos. 1 and 2. In order to
minimize the risks to persons and
propert y due to potential response
delays and compromised fire
suppression capabilities, mitigation
measures such as the installation of
fire-retardant Class A roofing are
necessary.
1505.1.3 16-15.045(a) Amends the 2016 CA
Building Code
section regarding roof
coverings.
Finding Nos. 1 and 2. In order to
minimize the risks to persons and
propert y due to potential response
delays and compromised fire
suppression capabilities, mitigation
measures such as the installation of
fire-retardant Class A roofing are
necessary.
1705.3 16-15.065 Adds language
excepting special
inspections and tests
for specific designs.
Finding No. 3. In order to improve
quality control during construction to
allow for special inspection and
exceptions to special inspection for
seismic concerns.
57
1905.1.7 16-15.070 Amends the 2016 CA
Building Code
regarding exceptions
to structures assigned
to seismic design
categories
Finding No. 3. The proposed
amendment addresses the problem of
poor performance of plain or under-
reinforced concrete footings during a
seismic event.
707A.9 16-15.050(a) Amends the 2016 CA
Building Code
regarding exterior
covering.
Finding No. 1. The increased risk of
fire in the City of Saratoga makes it
necessary to amend this section to
make it mandatory.
710A.3.1 16-15.055(a) Deletes Section
710A.3.2 and
710A.3.1 of the 2016
CA Building Code
regarding accessor y
This section is unnecessary, as the
requirements are already specified in
CBSC 701.A.3.
710A.4 16-15.055(b) Amends the 2016 CA
Building Code
regarding accessory
structures
Finding No. 1. The increased risk of
fire in the City of Saratoga makes it
necessary to amend this section to
make it mandatory.
903.2 16-15.060(a) amends the building
code regarding fire
sprinklers.
Amendment to be consistent with
Fire District amendments
58
FINDINGS REGARDING THE NEED FOR AMENDMENTS
TO PROVISIONS IN THE 2016 CALIFORNIA FIRE CODE
TO BE ADOPTED BY REFERENCE IN THE CITY CODE
OF THE CITYOF SARATOGA
The City of Saratoga makes the following findings regarding the need to amend the
2016
California Fire Code:
Finding No. 1 – Climatic Conditions: The City of Saratoga ex periences low
humidity, high winds, and warm temperatures during the summer months creating
conditions which are particularl y conducive to the ignition and spread of grass, brush, and
structure fires.
Finding No. 2 – Topographical Conditions: The remoteness and steepness of hillside
areas in the City along with long, narrow roadways significantly impact the ability of
emergency responders to ex tinguish or control wildland or structure fires.
Finding No. 3 – Seismic Conditions: The City of Saratoga is situated adjacent to
active earthquake faults capable of producing substantial seismic events. Should a significant
seismic event occur, uncontrolled hazardous materials releases and fires could pose the
greatest threat to the largest number of people. Since the Cit y is divided by a freeway and
highway, a major earthquake would significantl y impact the abilit y of fire crews to respond
to emergencies should one or more roadways be blocked or damaged due to bridge collapse
or debris from falling structures. Additionall y, fire suppression capabilities will be severel y
limited should the water s ystem be extensively damaged during the seismic event.
Therefore, in order to minimize the risks to persons and property due to potential
response delays and compromised fire suppression capabilities, mitigation measures are
necessary such as but not limited to; automatic fire suppression systems, controls for
hazardous materials, safety provisions in buildings for firefighters and additional fire
hydrants.
Additions and deletions to the 2016 California Fire Code are hereby determined to be
reasonabl y necessary based on the above findings and apply to following amended, added, or
deleted sections:
105.1.7 – Construction Permit Fees (added)
105.1.8 – Operational Permit Fees (added)
105.6.8 – Compressed Gases (amended)
105.6.10 – Cryogenic Fluids (amended)
105.6.17 – Flammable and Combustible Liquid (amended)
105.6.50 – Day Care Facility (added)
105.6.51 – Institutional (added)
106.5 – Final Inspection (added)
109.4 – Violation Penalties (amended)
109.4.1 – Abatement of Violation (amended)
109.4.2 – Abatement of Hazard (amended)
311.1 – Vacant Premises (amended)
316.7 – Roof Guardrails at Interior Courts (added)
503.1 – Where Required (amended)
503.2.1 – Dimensions (amended)
503.2.2 – Authority (amended)
59
504.5 – Access Control Devices (added)
605.13 – Immersion Heaters (added)
806.1.1 – Display Inside Buildings (amended)
903.2 – Where Required (amended)
3304.8 – Fire Walls (added)
3311.1 – Stairways Required (amended)
3311.1.1 – Required Means of Egress (added)
4902 – Definition of Wildland-Urban Interface Fire Area (amended)
4906.2 – Hazardous Vegetation and Fuel Management Application (amended)
4907.1 – Defensible Space – General (amended)
4907.2 – Corrective Actions (added)
4908 – Fire Protection Plan (added)
– General (added)
– Content (added)
– Cost (added)
– Plan Retention (added)
4909 – Water Supply (added)
– General (added)
– Standby Power (added)
4910 – Ignition Source Control (added)
– Fireworks (added)
5003.9.11 – Fire Extinguishing Systems (added)
5601.1.3 – Fireworks (added)
5704.2.7.5.8 – Overfill Prevention (amended)
5704.2.7.5.9 – Automatic Filling of Tanks (added)
5707 – On-demand Mobile Fueling (added)
– General
– Approval Required
– Mobile Fueling Vehicle
– Required Documents
– Safety and Emergency Response Plan
– Training Records
– Site Plan
– Mobile Fueling Areas
– Separation
– Sources of Ignition
– Equipment
– Dispensing Hoses and Nozzles
– Break-away Device
– Shut off Valve and Fuel Limit
– Fire Extinguisher
– Spill Kit
– Operations
– Dispensing Hose
– Drip Control
– Nighttime Deliveries
– Vehicle Lights
– Safety Cones
– Bonding
– Spill Reporting
– Training
60
61
FINDINGS REGARDING THE NEED FOR AMENDMENTS TO
PROVISIONS IN THE 2016 CALIFORNIA MECHANICAL CODE
TO BE ADOPTED BY REFERENCE IN THE CITY CODE
OF THE CITYOF SARATOGA
No findings are necessary because the 2016 California Mechanical Code is being adopted
without modification.
62
PROVISIONS IN THE 2016 CALIFORNIA ELECTRICAL CODE
TO BE ADOPTED BY REFERENCE IN THE CITY CODE OF THE CITYOF
SARATOGA
No findings are necessary because the 2016 California Electrical Code is being adopted without
modification.
63
PROVISIONS IN THE 2016 CALIFORNIA PLUMBING CODE
TO BE ADOPTED BY REFERENCE IN THE CITY CODE OF THE CITYOF
SARATOGA
No findings are necessary because the 2016 California Plumbing Code is being adopted without
modification.
.
64
FINDINGS REGARDING THE NEED FOR AMENDMENTS TO
PROVISIONS IN THE 2016 CALIFORNIA GREEN BUILDING STANDARDS
CODE TO BE ADOPTED BY REFERENCE IN THE CITY CODE OF THE CITY OF
SARATOGA
No findings are necessary because the 2016 California Green Building Standards Code is being
adopted without modification.
65
FINDINGS REGARDING THE NEED FOR AMENDMENTS TO
PROVISIONS IN THE 2016 CALIFORNIA ENERGY CODE TO BE ADOPTED BY
REFERENCE IN THE CITY CODE OF THE CITY OF SARATOGA
No findings are necessary because the 2016 California Energy Code is being adopted without
modification.
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FINDINGS REGARDING THE NEED FOR AMENDMENTS TO
PROVISIONS IN THE 2016 CALIFORNIA REFERENCED STANDARDS CODE
TO BE ADOPTED BY REFERENCE IN THE CITY CODE OF THE CITY OF
SARATOGA
No findings are necessary because the 2016 California Referenced Standards Code is being
adopted without modification.
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Ordinance No.
An Ordinance Adopting the 2016 California Building, Residential, Electrical, Mechanical,
Plumbing, Fire, Energy, and Green Building Standards, and Referenced Standards Codes
with Modifications for Local Conditions and Making Certain Other Amendments to
Chapter 16 (Building Regulations) of the City Code
THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS
FOLLOWS:
Section 1. Findings.
The City Council finds and declares as follows:
A. The State of California has adopted the 2016 California Building Code (California Code of
Regulations, Title 24, Part 2, Volumes 1 and 2, based upon the 2015 International Building
Code as published by the International Code Council); the 2016 California Residential Code
(California Code of Regulations, Title 24, Part 2.5, based upon the 2015 International
Residential Code as published by the International Code Council); the 2016 California
Electrical Code (California Code of Regulations, Title 24, Part 3, based on the 2014 National
Electrical Code as published by the National Fire Protection Association); the 2016 California
Mechanical Code (California Code of Regulations, Title 24, Part 4, based on the American
National Standard 2015 Uniform Mechanical Code); the 2016 California Plumbing Code
(California Code of Regulations, Title 24, Part 5, based on the American National Standard
2015 Uniform Plumbing Code); the 2016 California Energy Code (California Code of
Regulations, Title 24, Part 6); the 2016 California Historical Building Code(California Code of
Regulations, Title 24, Part 8); the 2016 California Fire Code (California Code of Regulations,
Title 24, Part 9, based on the 2015 International Fire Code as published by the International
Code Council); the 2016 California Existing Building Code, Title 24, Part 10 based on the
2015, International Existing Building Code, as published by the International Code Council);
the 2016 California Green Building Standards Code (California Code of Regulations, Title 24,
Part 11); and the 2016 California Referenced Standards Code (California Code of Regulations,
Title 24, Part 12). These Codes shall hereinafter be referred to collectively as the “Building
Codes.”
B. On October 28, 2016, a notice was published in a qualifying newspaper of general circulation
stating the time and place of the November 2, 2016 hearing and including a description the City
deemed sufficient to give notice of the purpose and subject matter of a proposed ordinance
adopting the Building Codes.
C. On November 2, 2016, the City Council of Saratoga held a duly noticed hearing and after
considering all testimony and written materials provided in connection with that hearing
introduced the ordinance adopting the Building Codes and waived the reading thereof.
Following public testimony and consideration, the City Council of Saratoga found that
adoption of the Building Codes was in the public interest. Except as to the additions,
deletions, and amendments hereinafter described, the Building Codes are hereby adopted and
shall be the Building Regulations of the City, effective January 1, 2017.
D. On October 28, 2016, at least one copy of the Building Codes certified as true copies by
the City Clerk was filed with the City Clerk for public inspection. 68
E. Additions, deletions, and amendments similar to those adopted in the City of Saratoga’s 2013
Building Regulations were and are deemed reasonably necessary because of local climatic,
geological, or topographical conditions pursuant to Government Code Section 17958.5.
Express findings that these modifications to the Building Codes were reasonably necessary
were filed upon the adoption of the City of Saratoga’s 2013 Building Regulations with the
California Building Standards Commission in accordance with California Health and Safety
Code Section 17958.7 and are available as a public record. Said additions, deletions,
amendments, and findings are hereby readopted.
F. The new additions, deletions, and amendments hereinafter described are hereby adopted and
are deemed reasonably necessary because of local climatic, geological, or topographical
conditions pursuant to Government Code Section 17958.5. Express findings that these
modifications to the Building Codes are reasonably necessary are hereby made and will be
filed with the California Building Standards Commission in accordance with California Health
and Safety Code Section 17958.7 before this ordinance takes effect.
G. While the ordinance codified in this Article is in force, a true copy of the Building Codes shall
be kept for public inspection in the office of the Building Official and a reasonable supply of the
Building Codes shall be available for public purchase in the office of the City Clerk.
Section 2. Adoption.
Article 16-15 of the Saratoga City Code concerning the Building Code is hereby deleted in its
entirety and replaced with Article 16-15 attached in Appendix A.
Article 16-18 of the Saratoga City Code concerning the Residential Code is hereby deleted in
its entirety and replaced with Article 16-18 attached in Appendix A.
Article 16-20 of the Saratoga City Code concerning the Fire Code is hereby deleted in its
entirety and replaced with Article 16-20 attached in Appendix A.
Article 16-25 of the Saratoga City Code concerning the Plumbing Code is hereby deleted in its
entirety and replaced with Article 16-25 attached in Appendix A.
Article 16-30 of the Saratoga City Code concerning the Mechanical Code is hereby deleted in its
entirety and replaced with Article 16-30 attached in Appendix A.
Article 16-35 of the Saratoga City Code concerning the Electrical Code is hereby deleted in its
entirety and replaced with Article 16-35 attached in Appendix A.
Article 16-49 of the Saratoga City Code concerning the Green Building Standards Code is
hereby deleted in its entirety and replaced with Article 16-49 attached in Appendix A.
Article 16-51 of the Saratoga City Code concerning the Energy Code is hereby deleted in its
entirety and replaced with Article 16-51 attached in Appendix A.
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Article 16-55 of the Saratoga City Code concerning the Referenced Standards Code is adopted as
shown in Article 16-55 attached in Appendix A.
Section 3. California Environmental Quality Act.
Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under
California Code of Regulations, Title 14, Section 15308 (the modifications are exempt because they
assure maintenance, restoration, enhancement, or protection of the environment) and Section
15061(b)(3) (the modifications are exempt because it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the environment).
Section 4. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence,
clause, and phrase of this ordinance is severable and independent of every other section, sub-section,
sentence, clause, and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph,
sentence, clause, or phrase is held invalid, the City Council declares that it would have adopted the
remaining provisions of this ordinance irrespective of the portion held invalid and further declares its
express intent that the remaining portions of this ordinance should remain in effect after the invalid
portion has been eliminated.
Section 5. Publication.
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within fifteen days after its adoption.
- Continued on Next Page -
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The foregoing ordinance was introduced at the regular meeting of the City Council of the City of Saratoga held on November 2, 2016, and was adopted by the following vote on November 16, 2016:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: E. Manny Capello
MAYOR OF THE CITY OF SARATOGA
ATTEST:
Crystal Bothelio
CLERK OF THE CITY OF SARATOGA
APPROVED AS TO FORM:
RICHARD TAYLOR, CITY ATTORNEY
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APPENDIX A
Article 16-15 – Building Code
16-15.010 Adoption of 2016 California Building Code.
(a) The 2016 California Building Code, Title 24, Part 2, Volume 1 and 2, including appendices
F and I, referred to throughout this Chapter as the "Building Code," is hereby referred to and,
except as to additions, deletions and amendments hereinafter described, such code is hereby
adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the
Building Code of the City. In accordance with California Health and Safety Code Section
17958.7, express findings that modifications to the Building Code are reasonably necessary
because of local climatic, geological, or topographical conditions are either already on file with
the California Building Standards Commission or will be filed prior to the effective date of the
ordinance codified in this Article.
(b) At least one true copy of the Building Code has been on file with the City Clerk for
fifteen days prior to enactment of the ordinance codified in this Article. While the ordinance
codified in this Article is in force, a true copy of the Building Code shall be kept for public
inspection in the office of the Building Official. A reasonable supply of the Building Code
shall be available in the office of the City Clerk for public purchase.
The additions, deletions and amendments set forth in this Article are made to the Building Code,
as adopted by reference in Section 16-15.010(a).
16-15.025 Retention of plans.
(a) Section 107.5 of the Building Code is amended to read:
107.5 Retention of plans. One set of reviewed plans and specifications shall be returned to the
applicant and shall be kept on the site of the building or work at all times during which the
work authorized thereby is in progress. One set of reviewed plans, specifications, and
computations shall be retained by the building official as part of his permanent records.
16.15-030 Expiration of permits.
(a) Subsection 105.5 of the Building Code is amended to read: 105.5 Expiration of Permits. (a) Every permit issued by the building official under the provisions of the Building
Code shall expire by limitation and become null and void if any one of the following
occurs:
(1) The building or work authorized by such permit is not commenced within 180
days from the date of such permit; or
(2) The building or work authorized by such permit is suspended or abandoned at
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any time after the work is commenced for a period of 180 days; or
(3) The permittee fails or refuses to request an inspection required by Section 110 of
the Building Code within any period of 180 consecutive days after the work
authorized by the permit is commenced. If the building official conducts such
inspection within such 180-day period, but declines to approve such inspection
without correction of specified items and subsequent re-inspection, then the building
permit shall not expire if such correction is made and passes re-inspection within 30
days after the end of the 180-day period described in this subsection.
(b) After such expiration, such work can be recommenced only upon reinstatement or issuance of a
new permit to do so. The plans and specifications for a reinstated permit or new permit shall
comply with all provisions of the City building code in effect at the time of reinstatement or
issuance of a new permit. A reinstatement or new permit may be issued as follows:
(1) Reinstatement. Expired Permits may be reinstated if an application for permit
reinstatement within 180 days of expiration, provided no changes have been made
or will be made in the original plans and specifications for such work, and provided
further that such suspension or abandonment under
(a)(2) above has not exceeded one year. The fee for issuance of a renewed permit
shall be one-half of the full permit fees (based upon the fee schedule adopted by the
City Council as of the time the reinstated permit is issued) if the reinstated permit is
applied for within 180 days after expiration of the prior permit.
(2) New Permit. A new permit may be issued following expiration of a building permit
as follows. An applicant may apply for a new permit at any time so long as any
underlying Design Review Approval, Use Permit, or other required planning approval
remains effective. The full permit fee shall apply to the new permit (based upon the fee
schedule adopted by the City Council as of the time the new permit is issued).
(c) Notwithstanding the foregoing provisions, upon written request by the applicant showing, to the
satisfaction of the building official, that the prior permit expired as a result of exceptional
circumstances beyond the reasonable control of the applicant, the building official may waive or
reduce the payment of a fee for issuance of the reinstated or new permit.
(d) The building official may decline to issue more than one reinstatement of a building permit if
in the judgment of the building official the work authorized by the original permit is not being
diligently prosecuted to completion. The building official may also condition any reinstatement to
assure diligent prosecution to completion or to prevent a nuisance. The building official may
approve no more than two reinstatements of a building permit.
(e) The building official may at any time exercise discretion to find that a building, structure, or work
for which a building permit has expired qualifies as an unsafe building, structure, or work and 73
proceed to abate any nuisance associated therewith.
(f) Where: (i) a building permit has expired; and (ii) the building, structure, or other work authorized
by such permit has not been completed; and (iii) no reinstated permit has been obtained within
180 days after expiration, then said building, structure, or work shall be conclusively presumed to
be unsafe; abandoned; a hazard to the public health, safety, and welfare; and a public nuisance.
(g) The building official is authorized to exercise discretion to abate any public nuisance regarding
any unsafe building, structure, or work (including but not limited to one resulting under the
preceding paragraph) by repair, rehabilitation, demolition, or removal thereof by:
(1) Proceeding under the Building Code for the Abatement of Dangerous Buildings
(Article 16-45); or
(2) Proceeding under the following alternative method of enforcement where a
building, structure, or other work authorized by a building permit has not been
completed within 36 months of the date of issuance of the original permit, the
building official may abate such public nuisance by ordering and duly enforcing
repair, rehabilitation, demolition, or removal of the building, structure, or other
work; or construction of a fence or wall around the building, structure, or work so as
to obscure it from view; or construction of other structures or blockades to prevent
access to the building, structure, or other work by animals or humans.
16.15-040. Fees.
(a) Subsection 109.2 of the Building Code is amended to read: 109.2 Fees. The City of Saratoga may prescribe fees to defray the cost of enforcement of rules
and regulations promulgated by the Department of Housing and Community Development or set
forth in the Building Code. The amount of such fees shall not exceed the amount reasonably
necessary to administer or process permits, certificates, forms, or other documents or to defray
the costs of enforcement and shall be established by resolution of the City Council. The payment
of any fee shall not exempt any person from compliance with all other provisions of this code or
the technical codes nor from any penalty prescribed by law.
Permit Fees. The amount of the fees to be paid for each permit shall be established by
resolution of the City Council.
Investigation Fees. Whenever any work for which a permit is required by this code has
been commenced without first obtaining said permit, a special investigation shall be
made before a permit may be issued for such work. An investigation fee, in addition to
the permit fee, shall be collected whether or not a permit is then or subsequently issued.
The investigation fee shall be established by resolution of the City Council.
Plan Review Fees. When a plan or other data are required to be submitted by Section
107.1 of the Building Code, a plan review fee shall be paid at the time of submitting
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plans and specifications for review. Said plan review fee shall be established by
resolution of the City Council. Where plans are incomplete or changed so as to
require additional plan review, an additional plan review fee shall be charged as
established by resolution of the City Council.
Expiration of Plan Review. Applications for which no permit is issued within 180 days
following the date of application shall expire by limitation, and plans and other data
submitted for review may thereafter be returned to the applicant or destroyed by the
building official. The building official may extend the time for action by the applicant
for a period not exceeding 180 days on request by the applicant showing that
circumstances beyond the control of the applicant have prevented action from being
taken. No application shall be extended more than once. In order to renew action on an
application after expiration, the applicant shall resubmit plans and pay a new plan
review fee.
Additional Fees. The City of Saratoga may prescribe any additional fees reasonably
necessary to cover the cost of administering this Article. Such fees shall be set forth
in the City of Saratoga Master Fee Schedule adopted by the City Council.
16.15-045. Roof coverings.
(a) Section 1505.1.3 of the Building Code is amended to read: Roof coverings within all other areas. The entire roof covering of every existing
structure where more than 10 percent of the total roof area is replaced within any one-year
period; the entire roof covering of every new structure; and any roof covering applied in the
alteration, repair, or replacement of the roof of every existing structure shall be a fire-
retardant roof covering that is at least Class A.
(b) Section 1505.1.4 of the 2010 California Building Code is amended to read: Roofing coverings within the Wildland-Urban Interface Fire Area. The entire
roof covering of every existing structure where more than 10 percent of the total roof area is
replaced within any one-year period; the entire roof covering of every new structure; and any
roof covering applied in the alteration, repair, or replacement of the roof of every existing
structure shall be a fire-retardant roof covering that is at least Class A and must also comply
with section 705A of the Building Code.
16-15.50 16-15.050 Underside of appendages.
(a) Section 707A.9 of the Building Code is amended to read: 707A.9 Underside of appendages. The underside of overhanging appendages shall be enclosed
to grade in accordance with the requirements of Chapter 7 of the Building Code or the underside
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of the exposed underfloor shall consist of one of the following:
1. Noncombustible material;
2. Ignition-resistant material;
3. One layer of 5/8-inch Type X gypsum sheathing applied behind an exterior
covering on the underside of the floor projection;
4. The exterior portion of a 1-hour fire resistive exterior wall assembly applied to the
underside of the floor including assemblies using the gypsum panel and sheathing
products listed in the Gypsum Association Fire Resistance Design Manual; or
5. The underside of a floor assembly that meets the performance criteria in
accordance with the test procedures set forth in SFM Standard 12-7A-3.
Exception: Heavy timber structural columns and beams do not require protection.
16-15.055 Accessory structures.
(a) Sections 710A.3.1 and 710A.3.2 of the Building Code are deleted in their entirety.
(b) Section 710A.4 of the Building Code is amended to read:
710A.4 Requirements. Accessory structures shall be constructed of noncombustible or ignition-
resistant materials.
16-15-060 Automatic Sprinkler Systems Section 903.2 of the Building Code is amended to read: 903.2 Where required. Approved automatic sprinkler systems in new and existing buildings and
structures shall be provided in the locations described in this Section or in Sections 903.2.1
through 903.2.18 of the Building Code, whichever is the more restrictive. For the purposes of this
section, firewalls and fire barriers used to separate building areas shall be constructed in
accordance with the California Building Code and shall be without openings or penetrations.
1. In buildings other than residential buildings, which require the installation of fire sprinklers
for all new buildings according to the California Residential Code, an automatic sprinkler
system shall be provided throughout all new non-residential buildings and structures.
Exceptions: a. Buildings and structures that do not exceed 1,000 square feet of building area and that are
not located in the Wildland-Urban Interface Fire Area.
b. Buildings and structures that are located in the Wildland-Urban Interface Fire Area and do
not exceed 500 square feet of building area.
c. Group S-2 or U occupancies that are not located in the Wildland-Urban Interface and
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are used exclusively for vehicle parking and that meet all of the following conditions:
i. Noncombustible construction; ii. Maximum building area does not exceed 5,000 square feet; iii. Structure is open on three (3) or more sides; and iv. Minimum of 10 feet separation from existing buildings unless area is
separated by fire walls complying with Section 706 of the Building Code.
2. An automatic sprinkler system shall be provided throughout existing buildings and structures
when alterations or additions are made that create conditions described in Sections 903.2.1
through 903.2.18 of the Building Code.
3. An automatic sprinkler system shall be provided throughout existing buildings and structures
when additions are made that increase the building area to more than 3,600 square feet.
Exception: One or more additions made to a building after January 1, 2011, that do not total more than
1,000 square feet of building area.
4. An automatic sprinkler system shall be provided throughout all new basements regardless of
size and throughout existing basements that are expanded by more than 50%.
5. Any change in the character of occupancy or in use of any building with a building area equal to
or greater than 3,600 square feet that, in the opinion of the fire code official or building official,
would place the building into a more hazardous division of the same occupancy group or into a
different group of occupancies and constitutes a greater degree of life safety or increased fire
risk, as defined herein, shall require the installation of an approved fire automatic fire sprinkler
system.
a. Life Safety – Increased occupant load, public assembly areas, public meeting areas,
churches, indoor amusement attractions, buildings with complex exiting systems due to
increased occupant loads, large schools/day-care facilities, large residential care facilities with
non-ambulatory patients.
b. Fire Risks – High-piled combustible storage, woodworking operations, hazardous
operations using hazardous materials, increased fuel loads (storage of moderate to highly
combustible materials), increased sources of ignition (welding, automotive repair with the use
of flammable liquids and open flames).
16-15.065 Concrete construction.
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Section 1705.3 of the building Code is amended to read:
1705.3 Concrete construction.
Special inspections and tests of concrete construction shall be performed by this section and
Table 1705.3.
Exception: Special inspections and tests shall not be required for:
1. Isolated spread concrete footings of buildings three stories or less above grade plane that are
fully supported on earth or rock, where the structural design of the footing is based on a
specified compressive strength, f’c, no greater than 2,500 pound per square inch (psi) (17.2
Mpa).
16-15.070 Plain concrete in structures assigned to Seismic Design Category C, D, E or F.
Section 1905.1.7 ACI 318, Section 14.1.4 is deleted and replaced with the following:
14.1.4 - Plain concrete in structures assigned to Seismic Design Category C, D, E or F.
14.1.4.1 - Structures assigned to Seismic Design Category C, D, E or F shall not have elements
of structural plain concrete, except as follows:
(a) Isolated footings of plain concrete supporting pedestals or columns are permitted, provided
the projection of the footing beyond the face of the supported member does not exceed the
footing thickness.
Exception:
In detached one- and two-family dwellings three stories or less in height, the projection of
the footing beyond the face of the supported member is permitted to exceed the footing
thickness.
(b) Plain concrete footing supporting walls are permitted, provided the footings have at least two
continuous longitudinal reinforcing bars. Bars shall not be smaller than No. 4 and shall have
a total area of not less than 0.002 times the gross cross-sectional area of the footing. For
footings that exceed 8” inches (203 mm) in thickness, A minimum of one bar shall be
provided at the top and bottom of the footing. Continuity of reinforcement shall be provided
at corners and intersections.
Exception:
In detached one- and two-family dwellings three stories or less in height and constructed
with stud bearing walls, plain concrete footings with at least two continuous longitudinal
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reinforcing bars not smaller than No. 4 are permitted to have a total area of less than 0.002
times the gross cross–sectional area of the footing.
Article 16-18 – Residential Code
16-18.010 Adoption of 2016 California Residential Code.
(a) The 2016 California Residential Building Code, Title 24 part 2.5, referred to throughout this
Chapter as the "Residential Building Code," is hereby referred to and, except as to additions,
deletions, and amendments hereinafter described, such code is hereby adopted and made a part
hereof, the same as if fully set forth in this article, and shall be the Residential Building Code of
the City. In accordance with California Health and Safety Code Section 17958.7, express
findings that modifications to the California Building Standards Code are reasonably necessary
because of local climatic, geological, or topographical conditions are either already on file with
the California Building Standards Commission or will be filed prior to the effective date of the
ordinance codified in this Article.
(b) At least one true copy of the Residential Building Code has been on file with the City
Clerk for fifteen days prior to enactment of the ordinance codified in this Article. While the
ordinance codified in this Article is in force, a true copy of the Residential Building Code
shall be kept for public inspection in the office of the Residential Building Official. A
reasonable supply of the Residential Building Code shall be available in the office of the City
Clerk for public purchase.
(c) The additions, deletions, and amendments set forth in this Article are made to the
Residential Building Code, as adopted by reference in Section 16-18.010(a).
16-18.020 Enforcement of Title 24 of the California Code of Regulations.
(a) Title 24 of the California Code of Regulations, also known as the California Building
Standards Code, is in effect in the City of Saratoga as amended by this Article. The provisions
of Title 24 that are not adopted by reference or amended by this Article are enforced by the
City of Saratoga as laws of the State.
16-18.025 Automatic sprinklers.
(a) Section R313.1 is amended to read: R313.1 Townhouse automatic fire sprinkler systems. An automatic residential fire sprinkler
system shall be installed in all new townhouses and in existing townhouses when additions are
made that increase the building area to more than 3,600 square feet.
Exception: One or more additions made to a building after January 1, 2011, that do not total
more than 1,000 square feet of building area.
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(b) Section R313.2 is amended to read: R313.2 One- and two-family dwellings automatic fire sprinkler systems. An
automatic residential fire sprinkler system shall be installed in one- and two-family
dwellings as follows:
1. In all new one- and two-family dwellings and in existing one- and two-family dwellings when
additions are made that increase the building area to more than 3,600 square feet.
Exception: One or more additions made to a building after January 1, 2011, that do not
total more than 1,000 square feet of building area.
2. In all new basements and in existing basements that are expanded.
Exception: Existing basements that are expanded by not more than 50%.
16-18.030 Material and construction methods for exterior wildfire exposure.
(a) Section R337.7.9 “Underside of appendages” is amended as follows: Delete "When
required by the enforcing agency."
(b) Section R337.10.3.2 is deleted in its entirety.
(c) Section R337.10.4 is amended as follows: Delete "When required by the enforcing
agency."
16-18.035 Seismic reinforcing.
(a) Section R403.1.3 is amended to read: R403.1.3 Seismic reinforcing. Concrete footings located in Seismic Design Categories D0, D1,
and D2, as established in Table R301.2(1) of the Residential Building Code, shall have
minimum reinforcement of at least two continuous longitudinal reinforcing bars, one top and one
bottom and not smaller than No. 4 bars. Bottom reinforcement shall be located a minimum of 3
inches (76 mm) clear from the bottom of the footing.
In Seismic Design Categories D0, D1, and D2, where a construction joint is created between a
concrete footing and a stem wall, a minimum of one No. 4 bar shall be installed at not more than
4 feet (1,219 mm) on center. The vertical bar shall extend to 3 inches (76 mm) clear of the
bottom of the footing, have a standard hook, and extend a minimum of 14 inches (357 mm) into
the stem wall.
In Seismic Design Categories D0, D1, and D2, where a grouted masonry stem wall is supported
on a concrete footing and stem wall, a minimum of one No. 4 bar shall be installed at not more
than 4 feet (1,219 mm) on center. The vertical bar shall extend to 3 inches (76 mm) clear of the
bottom of the footing and have a standard hook.
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In Seismic Design Categories D0, D1, and D2 masonry stem walls without solid grout and
vertical reinforcing are not permitted.
Exception: In detached one- and two-family dwellings that are three stories or less in height
and constructed with stud bearing walls, isolated plain concrete footings supporting columns or
pedestals are permitted.
16-18.040 Limits on methods Gypsum Board (GB) and Portland Cement Plaster (PCP). (a) Table R602.10.3 (3) is amended as follows:
Add a new footnote “f” to the end of Table R602.10.3 (3), to read:
f. In Seismic Design Categories D0, D1, and D2, Method GB is not permitted and the use
of Method PCP is limited to one-story single family dwellings and accessory structures.
Add the “f” footnote notation in the title of Table R602.10.3 (3) to read: TABLE R602.10.3 (3)f (b) Section R602.10.4.4 is added to read:
R602.10.4.4 Limits on methods GB and PCP. In Seismic Design Categories D0, D1, and
D2, Method GB is not permitted for use as intermittent braced wall panels, but gypsum board
is permitted to be installed when required by this Section to be placed on the opposite side of
the studs from other types of braced wall panel sheathing. In Seismic Design Categories D0,
D1, and D2, the use of Method PCP is limited to one- story single family dwellings and
accessory structures.
16-18.045 Roof classification.
(a) Section R902.1.3 is amended to read: R902.1.3 Roof coverings in all other areas. The entire roof covering of every existing
structure where more than 10 percent of the total roof area is replaced within any one- year
period; the entire roof covering of every new structure; and any roof covering applied in the
alteration, repair, or replacement of the roof of every existing structure shall be a fire-
retardant roof covering that is at least Class A.
(b) Section R902.1.4. is amended to read: R902.1.4 Roofing coverings within the Wildland-Urban Interface Fire Area. The entire
roof covering of every existing structure where more than 10 percent of the total roof area is
replaced within any one-year period; the entire roof covering of every new structure; and
any roof covering applied in the alteration, repair, or replacement of the roof of every
existing structure shall be a fire-retardant roof covering that is at least Class A.
Roofing requirements for structures located in a Wildland-Urban Interface Fire Area shall
also comply with Section R337.5.
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Article 16-20 – Fire Code
16-20.010 - Adoption of the 2016 California Fire Code and International Fire Code. The 2016 California Fire Code, Title 24 part 9, and the 2015 International Fire Code,
including Appendix Chapters B, C, and N are referred to and, except as to additions,
deletions, and amendments hereinafter described, are adopted and made a part hereof, the
same as if fully set forth in this Article. The California Fire Code and the International
Fire Code as adopted herein are hereinafter referred to collectively as the "Fire Code." In
accordance with California Health and Safety Code Section 17958.7, express findings that
modifications to the California Building Standards Code are reasonably necessary
because of local climatic, geological or topographical conditions are either already on file
with the California Building Standards Commission, or will be filed prior to the effective
date of the ordinance codified in this Article. At least one true copy of the Fire Code has
been on file with the City Clerk for fifteen days prior to enactment of the ordinance
codified in this Article. While the ordinance codified in this Article is in force, a true copy
of the Fire Code shall be kept for public inspection in the office of the City Building
Official and the Chief. A reasonable supply of the Fire Code shall be available in the
office of the City Clerk for public purchase.
16-20.015 Enforcement of Title 24 of the California Code of Regulations.
Pursuant to the laws of the State of California, Title 24 of the California Code of Regulations,
also known as the California Building Standards Code, applies to all construction in the State
of California and is enforced by the City of Saratoga in accordance with State law. This and
other Articles of Chapter 16 of the Saratoga Code adopt certain provisions of Title 24 by
reference and make revisions to reflect local climatic, geological, or topographical conditions.
The provisions of Title 24 that are not adopted by reference or amended by this Article remain
in effect as laws of the State.
16-20.020 - Fire Department and Chief.
Fire protection is provided in the City of Saratoga by the Santa Clara County Fire Department
and the Saratoga Fire District. As used in the Fire Code, "Fire Department" refers to the Fire
Department that provides fire protection to the relevant location, and "Chief" or "Fire Code
Official" refers to the Chief of that Fire Department.
16-20.025 - Amendments to Chapter 57 of the Fire Code; Class I and Class II liquids. Flammable
and Combustible Liquids.
(a) Establishment of limits of districts in which storage of flammable or
combustible liquids in outside aboveground tanks is prohibited.
The limits referred to in Section 5704.2.9.6.1 of said Fire Code, in which the storage of
flammable or combustible liquids in aboveground tanks is prohibited, are established as to all
locations within the City of Saratoga that are residential or congested commercial areas as
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determined by the Fire Code Official.
(b) Establishment of limits of districts in which storage of flammable or
combustible liquids in aboveground tanks is prohibited.
The limits referred to in Section 5706.2.4.4 of said Fire Code, in which the storage of
flammable or combustible liquids in aboveground tanks is prohibited, are established as to all
locations of the City of Saratoga that are residential or other locations as determined by the
Fire Code Official.
16-20.030 - Amendments to Chapter 58 of the Fire Code; Cryogenic Fluids.
(a) Establishment of limits of districts in which the storage of stationary tanks of flammable
cryogenic fluids are to be prohibited.
The limits referred to in Section 5806.2 of said Fire Code, in which the storage of flammable
cryogenic fluids in stationary containers is prohibited, are established as to all locations of the
City of Saratoga that are residential and congested commercial areas as determined by the Fire
Code Official.
16-20.040 - Amendments to Chapter 61 of the Fire Code; Liquefied Petroleum Gases.
(a) Establishment of limits in which storage of liquefied petroleum gases is
prohibited.
The limits referred to in Section 6104.2 of said Fire Code, in which storage of liquefied
petroleum gas (LPG) is restricted, are established as to all locations within the City of
Saratoga that are residential or congested commercial areas as determined by the Fire
Code Official.
Exceptions: LPG may be used for industrial operations or when natural gas would not
provide a viable substitute for LPG. Portable containers for temporary heating and/or cooking
uses may be permitted if stored and handled in accordance with this Code. Facilities in
commercial areas for refueling portable or mobile LPG containers may be approved by the
Fire Code Official on a case by case basis.
16-20.050 - Amendments to Chapter 1, Division II of the Fire Code; Administration.
Section 105.1.7 is added as follows:
105.1.7 Construction permit fees.
Construction permit fees and plan review fees for fire hydrant systems, fire extinguishing systems
and fire alarm systems shall be paid to the Fire Department in accordance with the following table
based on valuation. The valuation shall be limited to the value of the system for which the permit is
being issued. Plan review fees are 65% of the Permit Fee amount. For the purposes of determining
the total fee amount for each permit, the plan review fee shall be added to the Permit Fee.
TOTAL VALUATIONS PERMIT FEE
$1.00 TO $500.00 $23.50
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FACILITY TYPE PERMIT FEE
1. Institutional
A. More than 6 persons $75.00 - Annually
B. Over 50 persons $100.00 - Annually
2. Day Care Facilities
More than 6 clients $35.00 - Annually
3. Places of Assembly
A. 50-300 persons $50.00 - Annually
B. Over 300 persons $85.00 - Annually
4. Temporary Membrane Structures, Tents
and Canopies (Only those requiring permits
in accordance with Section 105.6.43)
$85.00 – Each occurrence
$501.00 TO $2,000.00 $23.50 for the first $500.00 plus $3.05 for each
additional $100.00, or fraction thereof, to and
including $2,000.00
$2001.00 TO $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each
additional $1,000.00 or fraction thereof, to and
including $25,000.00
$25,001.00 TO $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for
each additional $1,000.00, or fraction thereof, to
and including $50,000.00
$50,001.00 TO $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each
additional $1,000.00, or fraction thereof, to and
including $100,000.00
$100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for
each additional $1,000.00, or fraction thereof, to and including $500,000.00
$500,001 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for
each additional $1,000.00, or fraction thereof, to
and including $1,000,000.00
$1,000,001 and up $5,608.75 for the first $1,000,000.00 plus $3.15 for
each additional $1,000.00, or fraction thereof
Additional re-inspections, in connection with the permits above, are to be paid at 112.00 for each
occurrence at the discretion of the fire code official.
Cancelled inspections without advance notice are to be paid at $112.00 for each occurrence.
Section 105.1.8 is added as follows:
105.1.8 Operational permit fees. Operational permit fees shall be paid to the Fire
Department as follows:
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Section 105.6.17 is amended as follows:
105.6.17 Flammable and combustible liquids. An operational permit is required:
1. no change to current text…
2. no change to current text…
3. no change to current text…
4. no change to current text…
5. no change to current text…
6. no change to current text…
7. no change to current text…
8. no change to current text…
9. no change to current text…
10. To engage in the dispensing of liquid fuels into the fuel tanks of motor vehicles at commercial,
industrial, governmental or manufacturing establishments in accordance with Section 5706.5.4 or
to engage in on-demand mobile fueling operations in accordance with Section 5707.
11. To utilize a site for the dispensing of liquid fuels from tank vehicles into the fuel tanks of
motor vehicles, marine craft and other special equipment at commercial, industrial,
governmental or manufacturing establishments in accordance with Section 5706.5.4 or to
utilize a site for on-demand mobile fueling operations in accordance with Section 5707.
Section 105.6.50 is added as follows:
105.6.50 Day care facility. An operational permit is required to operate a business as a day care
facility for more than 6 people.
Section 105.6.51 is added as follows:
105.6.51: Institutional. A permit is required to operate, maintain, or use any institutional type
occupancy. For the purpose of this Section, an institution shall be, but is not limited to: hospitals,
children’s homes, homes or institutions for insane or mentally retarded persons, homes or
institutions for the care of aged or senile persons, sanitariums, nursing or convalescent homes,
certified family care homes, residential care homes for the elderly, out of home placement facilities,
halfway houses, and day care nurseries or similar facilities of any capacity.
Section [A] 106.5 is added as follows:
[A] 106.5 Final Inspection. No final inspection as to all or any portion of a development shall be
deemed completed until the installation of the required fire protection facilities and access ways have
been completed and approved. No final certificate of occupancy may be granted until the Fire
Department issues notice of final clearance of such fire protection facilities and access ways to the
Building Department.
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Section [A] 109.4 is amended to read as follows:
[A] 109.4 Violation Penalties. Persons who shall violate a provision of this code or shall fail to
comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in
violation of the approved construction documents or directive of the fire code official, or of a permit or
certificate used under provisions of this code, shall be guilty of a misdemeanor punishable by a fine of
not more than $1,000.00 or by imprisonment not exceeding 365 days or both such fine and
imprisonment. Each day that a violation continues after due notice has been served shall be deemed a
separate offense.
[A] 109.4.1 Abatement of Violation. In addition to the imposition of the penalties herein described,
the fire code official is authorized to institute appropriate action to prevent unlawful construction or to
restrain, correct, or abate a violation; or to prevent illegal occupancy of a structure or premises; or to
stop an illegal act, conduct of business, or occupancy of a structure on or about any premises.
[A] 109.4.2 Abatement of Hazard.
(a) The maintenance of real property in violation of this code, or of any order of the Fire Department
pursuant hereto, is declared to be a public nuisance and is subject to abatement in accordance with
Article 3-15 of the Saratoga Municipal Code.
(b) Notwithstanding paragraph (a) of this Section, if real property is maintained in violation of this
code or any order of the Fire Department pursuant hereto and such violation constitutes, in the
opinion of the Fire Chief, a fire hazard of such a nature that immediate action is required to protect
the public health, safety, and welfare, the Fire Department may apply the emergency nuisance
abatement procedure set forth in Article 3-20 of the Saratoga Municipal Code and take all
necessary and immediate steps to abate the hazard without prior notice to the owner or occupant of
the property. In such an event, the Fire Chief shall perform the duties of the City Manager as
described in Article 3-20. (c) The cost of any abatement may be collected through the levy of a special assessment in
accordance with the applicable provisions of Article 3-15 or Article 3-20 of the Saratoga
Municipal Code. Such procedure is not intended to be exclusive, and the City or the Fire
Department may simultaneously or successively exercise any other rights and remedies
provided by law.
16-20.060 - Amendments to Chapter 2 of the Fire Code; Definitions
Chapter 2
DEFINITIONS
SECTION 202 GENERAL DEFINITIONS
Amend the following definition to read:
CONTINUOUS GAS DETECTION SYSTEM.
An approved gas detection system where the analytical instrument is maintained in continuous
operation and sampling is performed without interruption. Analysis is allowed to be performed
on a cyclical basis at intervals not to exceed 30 minutes. In occupied areas where air is re-
circulated and not exhausted to a treatment system (e.g. breathing zone), the Chief may require a
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cyclical basis at intervals not to exceed 5 minutes. The gas detection system shall be able to
detect the presence of a gas at or below the permissible exposure limit in occupiable areas and at
or below ½ IDLH (or 0.05 LC 50 if no established IDLH) in unoccupiable areas.
16-20.070 - Amendments to Chapter 3 of the Fire Code; General Precautions Against Fire.
SECTION 316 HAZARDS TO FIRE FIGHTERS
Add Section 316.7 to read:
316.7 Roof Guardrails at Interior Courts.
Roof openings into interior courts that are bounded on all sides by building walls shall be
protected with guardrails. The top of the guardrail shall not be less than 42 inches in height
above the adjacent roof surface that can be walked on. Intermediate rails shall be designed and
spaced such that a 12-inch diameter sphere cannot pass through.
Exception:
Where the roof opening is greater than 600 square feet in area
16-20.090 - Amendments to Chapter 5 of the Fire Code; Fire Service Features. SECTION
503 FIRE APPARATUS ACCESS ROADS
Section 503.1 is amended to read:
503.1 Where required.
Fire apparatus access roads shall be provided and maintained in accordance with Sections
503.1.1 through 503.1.3 and as per Fire Department Access Road Standards.
Section 503.2.1 is amended to read:
503.2.1 Dimensions.
Fire apparatus access roads shall have an unobstructed width of not less than 20 feet (6096
mm), exclusive of shoulders, or as required by fire department access road standards, except
for approved security gates in accordance with Section 503.6, and an unobstructed vertical
clearance of 13 feet 6 inches (4115 mm).
Exception:
Where there are not more than two Group R, Division 3, or Group U occupancies, the
access road width may be modified by the Fire Code Official.
Section 503.2.2 is amended as follows:
503.2.2 Authority.
The fire code official shall have the authority to require or permit modifications to the
required access widths and/or vertical clearance where they are inadequate for fire or rescue
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operations or where necessary to meet the public safety objectives of the jurisdiction.
SECTION 504 ACCESS TO BUILDING OPENINGS AND ROOFS
Section 504.5 is added as follows:
504.5 Access Control Devices.
When access control devices including bars, grates, gates, electric or magnetic locks or similar
devices, which would inhibit rapid fire department emergency access to or within the building,
are installed, such devices shall be approved by the Fire Code Official. All electrically powered
access control devices shall be provided with an approved means for deactivation or unlocking
from a single location or otherwise approved by the Fire Code Official.
Access control devices shall also comply with Chapter 10 Egress.
16-20.100 - Amendments to Chapter 6 of the Fire Code; Building Services and Systems.
Section 605.13 is added as follows:
605.13 Immersion Heaters.
All electrical immersion heaters used in dip tanks, sinks, vats and similar operations shall be
provided with approved over-temperature controls and low liquid level electrical disconnects.
Manual reset of required protection devices shall be provided.
16-20.110 - Amendments to Chapter 8 of the Fire Code; Interior Finish, Decorative Materials and
Furnishings.
Section 806.1.1 is amended to read as follows:
Display inside buildings.
The display of Christmas trees and other decorative vegetation shall be in accordance with
the California Code of Regulations, Title 19, Division 1, §3.08 and Sections 806.1 through
806.5.
16-20.120 - Amendments to Chapter 9 of the Fire Code; Fire Protection Systems.
Section 903.2 is amended to read:
903.2 Where required.
Approved automatic sprinkler systems in new and existing buildings and structures shall be
provided in the locations described in this Section or in Sections 903.2.1 through
903.2.19, whichever is the more restrictive. For the purposes of this section, firewalls and fire
barriers used to separate building areas shall be constructed in accordance with the California
Building Code and shall be without openings or penetrations.
1. In buildings other than residential buildings, which require the installation of fire sprinklers
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for all new buildings according to the California Residential Code, an automatic sprinkler
system shall be provided throughout all new buildings and structures.
Exceptions:
a. Buildings and structures that do not exceed 1,000 square feet of building area and that
are not located in the Wildland-Urban Interface Fire Area.
b. Buildings and structures that are located in the Wildland-Urban Interface Fire Area and
do not exceed 500 square feet of building area.
c. Group S-2 or U occupancies that are not located in the Wildland-Urban Interface and used
exclusively for vehicle parking and meeting all of the following conditions:
i. Noncombustible construction;
ii. Maximum building area not to exceed 5,000 square feet;
iii. Structure is open on three (3) or more sides; and
iv. Minimum of 10 feet separation from existing buildings unless area is
separated by fire walls complying with CBC 706.
2. An automatic sprinkler system shall be provided throughout existing buildings and structures when
alterations or additions are made that create conditions described in Sections 903.2.1 through
903.2.19.
3. An automatic sprinkler system shall be provided throughout existing buildings and structures, when
additions are made that increase the building area to more than 3,600 square feet.
Exception:
One or more additions made to a building after January 1, 2011, that do not total more
than 1,000 square feet of building area.
4. An automatic sprinkler system shall be provided throughout all new basements regardless of size and
throughout existing basements that are expanded by more than 50%.
5. Any change in the character of occupancy or in use of any building with a building area equal to or
greater than 3,600 square feet that, in the opinion of the fire code official or building official, would
place the building into a more hazardous division of the same occupancy group or into a different
group of occupancies and constitutes a greater degree of life safety or increased fire risk, as defined
herein, shall require the installation of an approved fire automatic fire sprinkler system.
a. Life Safety – Increased occupant load, public assembly areas, public meeting areas, churches,
indoor amusement attractions, buildings with complex exiting systems due to increased
occupant loads, large schools/day-care facilities, large residential care facilities with non-
ambulatory
b. Fire Risks – High-piled combustible storage, woodworking operations, hazardous operations
using hazardous materials, increased fuel loads (storage of moderate to highly combustible
materials), increased sources of ignition (welding, automotive repair with the use of flammable
liquids and open flames).
16-20.140 – Amendments to Chapter 33 of the Fire Code; Fire Safety During Construction and
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Demolition.
SECTION 3304 PRECAUTIONS AGAINST FIRE
Section 3304.8 is added as follows:
3304.8 Fire Walls.
When firewalls are required, the wall construction shall be completed (with all openings
protected) immediately after the building is sufficiently weather-protected at the location of the
wall(s).
SECTION 3311 MEANS OF EGRESS
Section 3311.1 is amended to read:
[B] 3311.1 Stairways Required.
Each level above the first story in multi-story buildings that require two exit stairways shall
be provided with at least two usable exit stairways after the floor decking is installed. The
stairways shall be continuous and discharge to grade level. Stairways serving more than
two floor levels shall be enclosed (with openings adequately protected) after exterior
walls/windows are in place. Exit stairs in new and in existing, occupied buildings shall be
lighted and maintained clear of debris and construction materials at all times.
Exception:
For multi-story buildings, one of the required exit stairs may be obstructed on not more than
two contiguous floor levels for the purposes of stairway construction (i.e., installation of
gypsum board, painting, flooring, etc.).
Section 3311.1.1 is added as follows:
Section 3311.1.1 Required Means of Egress.
All buildings under construction shall have at least one unobstructed means of egress. All
means of egress shall be identified in the prefire plan as set forth in Section 3308.2 of the
Fire Code.
16-20.150 - Amendments to Chapter 49 of the Fire Code; Requirements for Wildland-
Urban Interface Fire Areas.
Section 4902 as follows is amended to read:
SECTION 4902 DEFINITIONS
Amend definition of Wildland-Urban Interface Fire Area as follows:
Wildland-Urban Interface Fire Area is a geographical area identified by the state as a “Fire Hazard
Severity Zone” in accordance with the Public Resources Code Sections 4201 through 4204 and
90
Government Code Sections 51175 through 51189 or other areas designated by the enforcing agency to
be at a significant risk from wildfires. The Wildland-Urban Interface Fire Area shall be defined as all
areas within the City of Saratoga as set forth and delineated on the map entitled "Wildland-Urban
Interface Fire Area,” which map and all notations, references, data, and other information shown
thereon are hereby adopted and made a part of this chapter. The map properly attested, shall be on file
in the Office of the City Clerk of the City of Saratoga.
SECTION 4906 HAZARDOUS VEGETATION AND FUEL MANAGEMENT
Section 4906.2 is amended to read:
4906.2 Application.
Buildings and structures located in the following areas shall maintain the required
hazardous vegetation and fuel management:
1. All unincorporated lands designated by the State Board of Forestry and Fire
Protection as State Responsibility Areas (SRA) including:
1.1. Moderate Fire Hazard Severity Zones
1.2. High Fire Hazard Severity Zones
1.3. Very-high Fire Hazard Severity Zones
2. Land designated as a Very-high Fire Hazard Severity Zone or as a Wildland Urban
Interface Fire Area by the City of Saratoga.
SECTION 4907 DEFENSIBLE SPACE
Section 4907.1 is amended to read:
4907.1 General.
Defensible space will be maintained around all buildings and structures in Sate Responsibility
Area (SRA) as required in Public Resources Code 4290 and “SRA Fire Safe Regulations”
California Code of Regulations, Title 14, Division 1.5, Chapter 7, Subchapter 2, Section 1270.
Buildings and structures within the Very-High Fire Hazard Severity Zones of a Local
Responsibility Area (LRA) shall maintain defensible space as outlined in Government Code
51175 – 51189 and any local ordinance of the authority having jurisdiction.
Persons owning, leasing, controlling, operating or maintaining buildings or structures in the
locally adopted Wildland-Urban Interface Fire Area but that are not within the Very-High Fire
Hazard Severity Zone and persons owning, leasing or controlling land adjacent to such buildings
or structures, shall at all times:
1. Maintain an effective defensible space by removing and clearing away
flammable
vegetation and combustible growth from areas within 30 feet (9144 mm) of such
buildings or structures.
Exception: Single specimens of trees, ornamental shrubbery or similar plants
used as ground covers, provided that they do not form a means of rapidly
transmitting fire from the native growth to any structure.
2. Maintain additional effective defensible space by removing brush, flammable vegetation
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and combustible growth located 30 feet to 100 feet (9144 mm to 30480 mm) when required by
the fire code official due to steepness of terrain or other conditions that would cause a defensible
space of only 30 feet (9144 mm) to be insufficient.
Exception: Grass and other vegetation located more than 30 feet (9144 mm)
from buildings or structures and less than 18 inches (457 mm) in height above the
ground need not be removed where necessary to stabilize the soil and prevent
erosion.
3. Remove portions of trees, which extend within 10 feet (3048 mm) of the outlet of a
chimney.
4. Maintain trees adjacent to or overhanging a building free of deadwood; and
5. Maintain the roof of a structure free of leaves, needles or other dead vegetative growth.
6. Defensible space shall also be provided around water tank structures, water supply pumps and
pump houses.
7. Remove flammable vegetation a minimum of 30 feet around liquefied petroleum gas
tanks/containers.
8. Firewood and combustible materials shall not be stored in unenclosed spaces beneath
buildings or structures, or on decks or under eaves, canopies or other projections or overhangs.
The storage of firewood and combustible material within the defensible space shall be located a
minimum of 30 feet (6096 mm) from structures and separated from the crown of trees by a
minimum horizontal distance of 15 feet (4572 mm).
Exception: Firewood and combustible materials not for consumption on the
premises shall be stored as approved by the fire code official.
9. Clear areas within 10 feet (3048 mm) of fire apparatus access roads and driveways of non-
fire-resistive vegetation growth.
Exception: Single specimens of trees, ornamental vegetative fuels or cultivated
ground cover, such as green grass, ivy, succulents or similar plants used as
ground cover, provided they do not form a means of readily transmitting fire.
Section 4907.2 is added as follows:
4907.2 Corrective Actions.
The executive body is authorized to instruct the Fire Code Official to give notice to the owner
of the property upon which conditions regulated by Section 4907.1 of the Fire Code exist to
correct such conditions. If the owner fails to correct such conditions, the executive body is
authorized to cause the same to be done and make the expense of such correction a lien upon
the property where such conditions exist.
Section 4908 is added as follows:
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SECTION 4908 FIRE PROTECTION PLAN
4908.1 General.
When required by the code official, a fire protection plan shall be prepared.
4908.2 Content.
The plan shall be based upon a site-specific wildfire risk assessment that includes considerations
of location, topography, aspect, flammable vegetation, climatic conditions, and fire history. The
plan shall address water supply, access, building ignition and fire- resistance factors, fire
protection systems and equipment, defensible space, and vegetation management.
4908.3 Cost.
The cost of fire protection plan preparation and review shall be the responsibility of the
applicant.
4908.4 Plan Retention.
The fire protection plan shall be retained by the Fire Code Official.
Section 4909 is added as follows:
SECTION 4909 WATER SUPPLY
4909.1 General.
Buildings and structures, or portions thereof, hereafter constructed or relocated into or within
the Wildland-Urban Interface Fire Area shall be provided with fire protection water supplies in
accordance with Chapter 5 and Section 4910.2 of the Fire Code.
Exception:
Buildings containing only private garages, carports, sheds and Agricultural buildings with a
building area of not more than 500 square feet (56 m2).
4909.2 Standby Power.
Stationary water supply facilities within the wildland-urban interface area that are dependent
on electrical power to meet adequate water supply demands shall provide standby power
systems in accordance with the Electrical Code to ensure that an uninterrupted water supply is
maintained. The standby power source shall be capable of providing power for a minimum of
two hours.
Exceptions:
1. When approved by the Fire Code Official, a standby power supply is not required where the
primary power service to the stationary water supply facility is underground.
2. A standby power supply is not required where the stationary water supply facility serves no
more than one single-family dwelling.
Section 4910 is added as follows:
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SECTION 4910 IGNITION SOURCE CONTROL
4910.1 Fireworks.
Fireworks shall not be used or possessed in the Wildland-Urban Interface Fire Area.
16-20.160 - Amendments to Chapter 50 of the Fire Code; Hazardous Materials-General
Provisions.
Section 5003.9.11 is added to the Fire Code as follows:
5003.9.11 Fire Extinguishing Systems for Workstations Dispensing, Handling, or Using
Hazardous Materials.
Combustible and non-combustible workstations, which dispense, handle, or use
hazardous materials, shall be protected by an approved automatic fire extinguishing
system in accordance with Section 2703.10.
Exception: Internal fire protection is not required for Biological Safety Cabinets that carry
NSF/ANSI certification where quantities of flammable liquids in use or storage within the
cabinet do not exceed 500 ml.
16-20.170 - Amendments to Chapter 56 of the Fire Code; Explosives and Fireworks.
Chapter 56 of the 2015 International Fire Code is adopted with the following amendments:
Section 5601.1.3 is amended as follows:
5601.1.3 Fireworks.
The possession, manufacture, storage, sale, handling, and use of fireworks, including those
fireworks classified as Safe and Sane by the California State Fire Marshal, are prohibited.
Exceptions:
1. Storage and handling of fireworks as allowed in Section 5604.
2. Manufacture, assembly and testing of fireworks as allowed in Section 5605 and Health and
Safety Code Division 11.
3. The use of fireworks for fireworks displays, pyrotechnics before a proximate audience and
pyrotechnic special effects in motion pictures, television theatrical or group entertainment
productions as allowed in Title 19, Division 1, Chapter 6 Fireworks reprinted in Section 5608
and Health and Safety Code Division 11.
16-20.180 - Amendments to Chapter 57 of the Fire Code; Flammable and Combustible Liquids.
SECTION 5704 STORAGE
(a) Section 5704.2.7.5.8 is amended to read:
5704.2.7.5.8 Overfill Prevention. 94
An approved means or method in accordance with Section 5404.2.9.7.6 shall be provided to
prevent the overfill of all Class I, II, and IIIA liquid storage tanks. Storage tanks in refineries,
bulk plants, or terminals regulated by Sections 5406.4 or 5406.7 shall have overfill protection
in accordance with API 2350.
Exception: Outside aboveground tanks with a capacity of 1320 gallons (5000 L) or less
provided an independent means of notifying the person filling the tank that the fluid
level has reached 90 percent of tank capacity by providing an audible or visual alarm
signal, or providing a tank level gauge marked at 90 percent of tank capacity.
An approved means or method in accordance with Section 5704.2.9.7.6 shall be provided to
prevent the overfilling of Class IIIB liquid storage tanks connected to fuel burning equipment
inside buildings.
Section 5704.2.7.5.9 is added as follows:
Automatic Filling of Tanks.
Systems that automatically fill flammable or combustible liquid tanks shall be equipped with
overfill protection, approved by the Fire Code Official, which sends an alarm signal to a
constantly attended location and immediately stops the filling of the tank. The alarm signal
and automatic shutoff shall be tested on an annual basis and records of such testing shall be
maintained on-site for a period of five (5) years.
Section 5707 is added to read:
SECTION 5707 – ON-DEMAND MOBILE FUELING
5707.1 General. On-demand mobile fueling operations that dispense Class I, II, and III liquids
into the fuel tanks of motor vehicles shall comply with Sections 5707.1 through 5707.7.
Exception: Fueling from an approved portable container in cases of an emergency or for personal
use.
5707.1.1 Approval required. Mobile fueling operations shall not be conducted without first
obtaining a permit and approval from the fire code official. Mobile fueling operations shall occur
only at approved locations.
5707.2 Mobile fueling vehicle. An on-demand mobile fueling vehicle shall be one of the
following:
1. A tank vehicle complying with NFPA 385 that has chassis-mounted tanks or containers
where the aggregate cargo capacity does not exceed 1200 gallons (4542 L).
2. A vehicle with one or more chassis-mounted tanks or containers that do not exceed 110
gallons (415 L) individual capacity and having an aggregate capacity that does not exceed
1200 gallons (4542 L).
3. A vehicle that carries a maximum of 60 gallons (227 L) of motor fuel in metal safety cans
listed in accordance with UL 30 or other approved metal containers each not to exceed 5
gallons (19 L) in capacity.
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The mobile fueling vehicle shall comply with the requirements of all local, state and federal
requirements.
Mobile fueling vehicles with a chassis-mounted tank in excess of 110 gallons (415 L) shall
comply with the requirements of Section 5706.6, Section 5707, and NFPA 385.
The mobile fueling vehicle and its equipment shall be maintained in good repair.
Safety cans and approved metal containers shall be secured to the mobile fueling vehicle except
when in use.
5707.3 Required documents. Documents developed to comply with Sections 5707.3.1 through
5707.3.3 shall be updated as necessary by the owner of the mobile fueling operation and shall be
maintained in compliance with Section 107.3.
5707.3.1 Safety and emergency response plan. Mobile fueling operators shall have an approved
written safety and emergency response plan that establishes policies and procedures for fire
safety, spill prevention and control, personnel training and compliance with other applicable
requirements of this code.
5707.3.2 Training records. Training records of operators shall be maintained. Mobile fueling
vehicle operators shall possess evidence of training on proper fueling procedures and the safety
and emergency response plan.
5707.3.3 Site plan. A site plan shall be developed for each location at which mobile fueling
occurs. The site plan shall be in sufficient detail to indicate: all buildings, structures, lot lines,
property lines, and appurtenances on site and their use or function; all uses adjacent to the lot
lines of the site; fueling locations, the locations of all storm drain openings and adjacent
waterways or wetlands; information regarding slope, natural drainage, curbing, impounding and
how a spill will be retained upon the site property; and the scale of the site plan.
5707.4 Mobile fueling areas. Mobile fueling shall not occur on public streets, public ways, or
inside buildings. Fueling on the roof level of parking structures or other buildings is prohibited.
5707.4.1 Separation. Mobile fueling shall not take place within 25 feet (7620 mm) of buildings,
property lines, or combustible storage.
Exception: The fire code official shall be authorized to decrease the separation distance for
dispensing from metal safety cans or other approved metal containers in accordance with Section
5707.2.
When dispensing operations occur within 15 feet (4572 mm) of a storm drain, an approved storm
drain cover or an approved equivalent method that will prevent any fuel from reaching the drain
shall be used.
5707.4.2 Sources of ignition. Smoking, open flames, and other sources of ignition shall be
prohibited within 25 feet (7620 mm) of fuel dispensing activities. Signs prohibiting smoking or
open flames within 25 feet (7620 mm) of the vehicle and the point of fueling shall be prominently
posted on the mobile fueling vehicle. The engines of vehicles being fueled shall be shut off
during fueling.
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5707.5 Equipment. Mobile fueling equipment shall comply with Sections 5707.5.1 through
5707.5.5.
5707.5.1 Dispensing hoses and nozzles. Where equipped, the dispensing hose shall not exceed 50
feet (15 240 mm) in length. The dispensing nozzles, hoses and appurtenances shall be of an
approved and listed type.
5707.5.2 Break-away device. A listed break-away device shall be provided at the nozzle.
Exception: Mobile fueling vehicles equipped with an approved brake interlock tied to the nozzle
holder that prohibits movement of the mobile fueling vehicle when the nozzle is removed from its
holder.
5707.5.3 Shut off valve and fuel limit. Mobile fueling vehicles shall be equipped with a listed
shutoff valve assembly and a fuel limit switch set to a maximum of 30 gallons (116 L).
5707.5.4 Fire extinguisher. An approved portable fire extinguisher complying with Section 906
with a minimum rating of 4-A:80-B:C shall be provided on the mobile fueling vehicle with
signage clearly indicating its location.
5707.5.5 Spill kit. Mobile fueling vehicles shall contain a minimum 5 gallon (19 L) spill kit of an
approved type.
5707.6 Operations. Mobile fueling vehicles shall be constantly attended during fueling
operations with brakes set and warning lights in operation. Mobile fueling vehicles shall not
obstruct emergency vehicle access roads.
5707.6.1 Dispensing hose. Where equipped, mobile fueling vehicles shall be positioned in a
manner to preclude traffic from driving over the dispensing hose. The dispensing hose shall be
placed on an approved reel or in an approved compartment prior to moving the mobile fueling
vehicle.
5707.6.2 Drip control. Operators shall place a drip pan or an absorbent pillow under the nozzle to
catch drips and under each fuel fill opening prior to and during dispensing operations.
5707.6.3 Nighttime deliveries. Nighttime deliveries shall only be made in areas deemed
adequately lighted by the fire code official.
5707.6.4 Vehicle lights. The mobile fueling vehicle flasher lights shall be in operation while
dispensing operations are in progress.
5707.6.5 Safety cones. Safety cones or barriers shall be employed as warning devices to highlight
the vehicle fueling area.
5707.6.6 Bonding. A means for bonding the mobile fueling vehicle to the motor vehicle shall be
provided. Such bonding means shall be employed during fueling operations.
5707.6.7 Spill reporting. Spills shall be reported in accordance with Section 5003.3.1.
5707.7 Training. Mobile fueling vehicles shall be operated only by designated personnel who are trained on proper fueling procedures and the safety and emergency response plan. The vehicle operator training shall be approved by the fire code official.
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Article 16-25 – Plumbing Code
16-25.010 Adoption of the 2016 California Plumbing Code.
The 2016 California Plumbing Code, Title 24, Part 5, including Appendix Chapters A, B, C, D,
H, and I only, hereinafter referred to as the "Plumbing Code," is referred to and such code is
adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the
Plumbing Code of the City. At least one true copy of the Plumbing Code has been on file with
the City Clerk for fifteen days prior to enactment of the ordinance codified in this Article.
While the ordinance codified in this Article is in force, a true copy of the Plumbing Code shall
be kept for public inspection in the office of the Building Official. A reasonable supply of the
Plumbing Code shall be available in the office of the City Clerk for public purchase.
Article 16-30 – Mechanical Code
16-30.010 Adoption of the 2016 California Mechanical Code.
The 2016 California Mechanical Code, Title 24, Part 4, including all appendices, hereinafter
referred to as the "Mechanical Code," is referred to and such code is adopted and made a part
hereof, the same as if fully set forth in this Article, and shall be the Mechanical Code of the
City. At least one true copy of the Mechanical Code has been on file with the City Clerk for
fifteen days prior to enactment of the ordinance codified in this Article. While the ordinance
codified in this Article is in force, a true copy of the Mechanical Code shall be kept for public
inspection in the office of the Building Official. A reasonable supply of the Mechanical Code
shall be available in the office of the City Clerk for public purchase.
Article 16-35 Electrical Code
16-35.010 Adoption of the 2016 California Electrical Code.
The 2016 California Electrical Code, Title 24, Part 3, hereinafter referred to as the "Electrical
Code," is referred to and such code is adopted and made a part hereof, the same as if fully set
forth in this Article, and shall be the Electrical Code of the City. At least one true copy of the
Electrical Code has been on file with the City Clerk for fifteen days prior to enactment of the
ordinance codified in this Article.
While the ordinance codified in this Article is in force, a true copy of the Electrical Code
shall be kept for public inspection in the office of the Building Official. A reasonable supply
of the Electrical Code shall be available in the office of the City Clerk for public purchase.
Article 16-49 – Green Building Standards Code
16-49.010 Adoption of the 2016 California Green Building Standards Code.
The 2016 California Green Building Standards Code, Title 24, Part 11, hereinafter referred to
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as the "Green Building Standards Code," is referred to and such code is adopted and made a
part hereof, the same as if fully set forth in this Article, and shall be the Green Building
Standards Code of the City. At least one true copy of the Green Building Standards Code has
been on file with the City Clerk for fifteen days prior to enactment of the ordinance codified in
this Article. While the ordinance codified in this Article is in force, a true copy of the Green
Building Standards Code shall be kept for public inspection in the office of the Building
Official. A reasonable supply of the Green Building Standards Code shall be available in the
office of the City Clerk for public purchase.
Article 16-51 – Energy Code
16-51.010 Adoption of the 2016 California Energy Code.
The 2016 California Energy Code, Title 24, Part 6, hereinafter referred to as the Energy
Code," is referred to and such code is adopted and made a part hereof, the same as if fully set
forth in this Article, and shall be the Energy Code of the City. At least one true copy of the
Energy Code has been on file with the City Clerk for fifteen days prior to enactment of the
ordinance codified in this Article. While the ordinance codified in this Article is in force, a
true copy of the Energy Code shall be kept for public inspection in the office of the Building
Official. A reasonable supply of the Energy Code shall be available in the office of the City
Clerk for public purchase.
Article 16-55 – Referenced Standards Code
16-55.010 Adoption of the 2016 California Referenced Standards Code
The 2016 California Referenced Standards Code, Title 24, Part 12, hereinafter referred to as the
“Standards Code,” is referred to and such code is adopted and made a part hereof, the same as
if fully set forth in this Article, and shall be the Standards Code of the City. At least one true
copy of the Standards Code has been on file with the City Clerk for fifteen days prior to
enactment of the ordinance codified in this Article. While the ordinance codified in this Article
is in force, a true copy of the Standards Code shall be kept for public inspection in the office of
the Building Official. A reasonable supply of the Energy Code shall be available in the office
of the City Clerk for public purchase.
842087.3
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SARATOGA CITY COUNCIL
MEETING DATE: November 16, 2016
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Anthony McFarlane, Finance Manager
SUBJECT: Development Impact Fee Report
RECOMMENDED ACTION:
Review and accept the annual AB1600 Development Impact Fee report for the year ended June 30, 2016.
BACKGROUND:
As required under AB1600 accounting guidelines, this report provides:
1. A brief description of the type of fee;
2. The amount of the fee;
3. Beginning and ending balances of the fees;
4. Total fees collected and the interest earned, if applicable;
5. Identification of the public improvement the fees were used for;
6. Identification and timeline of public improvements any unexpended fees will be used for;
7. Description and uses for transfers or loans of fees, if applicable.
The AB1600 Development Impact Fee that the City collects is the Park-in lieu fee.
Under Saratoga’s Municipal Code 14-28.080, as a condition of approval, a sub-divider/owner shall either
dedicate a portion of land or pay a fee in lieu thereof, or a combination of both at the option of the City,
for the purpose of providing park or recreational facilities for each new parcel.
Five acres of parkland per 1,000 residents is the standard promulgated by the National Recreation and
Parks Association and is a common metric utilized by other communities in California to measure
adequacy of parkland. Saratoga’s 2007 Update to the Open Space and Conservation Element of the
City’s General Plan recognized that additional parkland must be protected and adopted this goal to
provide at least five acres of parkland per 1,000 residents to maintain the City’s existing character as a
small town community surrounded by rural and open space.
In support of this goal, the City established a Park-In-Lieu fee of $20,700 per new parcel to provide
funding for increased usage and additional park requirements brought on by the new development within
the City. The Park-In-Lieu Development Fee of $20,700 per subdivided parcel is calculated based upon
the following formula:
(2.76 people per household) X (5 acres per 1,000 residents) X ($1.5 million per acre) = $20,700
# of residents 100
The table below summarizes the activity for the Park-In-Lieu Development Fees collected over the last
five years, and utilized as of June 30, 2016. Remaining Park-In-Lieu Fees are re-budgeted into the
assigned capital project for use in the next fiscal year, as shown in the far-right gray-shaded column:
The FY 2015/16 ending balance of $495,466 was committed to two capital improvement projects in FY
2016/17. As of June 30, 2016, remaining funds include $128,000 for the Magical Bridge Playground, and
$250,000 for ADA access projects located at Quarry Park.
The remaining unallocated balance of $117,466 plus future Park-In-Lieu impact fees will be applied to
park improvement projects as directed by Council through the Capital Improvement Project budget
process.
Budgeted
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2011/12 2012/13 2013/14 2014/15 2015/16 2016/17
Beginning balance 373,216$ 309,676$ 393,660$ 682,530$ 526,754$ 495,466$
Sources:
Park-In-Lieu Fees - 103,500 393,531 61,200 372,600 -
Funds from closed projects - 231 (231) 1,265 19,000 -
Uses:
Ravenswood Playground Equip 63,540 2,086 - - - -
Historic Park Landscaping - - - - - -
Park Restroom Improvements - 17,660 39,929 - - -
Wildwood Park Bridge Rehab - - 64,501 60,499 - -
Quarry Park Plan Implementation - - - 126,743 153,888 -
Hakone Gardens Master Plan - - - - 250,000 -
Saratoga Village Creek Construction - - - 31,000 19,000 -
Magical Bridge Playground - - - - - 128,000
Quarry Park ADA Access - - - - - 250,000 -
Remaining Available Funds:309,676$ 393,660$ 682,530$ 526,754 495,466 117,466
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SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:Recreation and Facilities
PREPARED BY:Bridget Bolanos, Recreation Supervisor
SUBJECT:Resolution Amending Youth Commission Administration, Responsibilities, and
Duties Policy
RECOMMENDED ACTION:
Approve the resolution amending the Youth Commission Administration, Responsibilities, and
Duties Policy.
BACKGROUND:
The Administration, Responsibilities, and Duties Policy was first adopted by the City Council in
1972. This policy has been since amended to address matters, such as limits on consecutive
terms and attendance requirements. The most recent update occurred in 2012 via Resolution No.
12-008.
Currently, the policy states that the Youth Commission shall have one regular meeting per month
during the months of September through May. If a Commissioner is absent for two regular
Commission meetings during a single academic year, the Commissioner’s office becomes vacant
and will not be filled until the end of the school year unless the absence is approved by the
Council.
In the last few years, the Youth Commission began meeting more frequently due to their
demanding work plan. In addition to meeting the second Tuesday of every month,
Commissioners have been holding a special meeting the fourth Tuesday of every month. Since
attendance at the special meeting is not required, some Commissioners do not attend.This poses
an issue,because the Commission conducts regular business at these meetings.
Consequently, staff is recommending changes to the Administration, Responsibilities, and Duties
Policy that would make the second monthly meeting a regular meeting. Also, it is recommended
that if Commissioners are absent for more than three regular scheduled meetings during a single
academic year, the Commissioner’s office becomes vacant and will not be filled until the end of
the school year unless the absence is approved by Council. Staff has also included some
additional changes to clarify the policy.
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ATTACHMENTS:
Attachment A – Proposed Resolution
Attachment B- Resolution No. 12-008
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SARATOGA CITY COUNCIL
MEETING DATE:November 16, 2016
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:Community Event Grant Program Priorities
RECOMMENDED ACTION:
Provide direction on the Community Event Grant Program requirements and priorities.
BACKGROUND:
At the March 16, 2016 City Council Meeting, the City Council determined allocations for the
Community Event Grant Program. During the discussion on the item,Council Member Miller
with support from Mayor Cappello requested that the priories for the Community Event Program
be scheduled for a future meeting for discussion and possible refinements.
In 2012, the City Council established a formal process for determining allocations of community
event grant funding. Since then, the City has conducted an annual application process. The
applications are typically considered by the City Council in March for the following fiscal year.
Additionally, the City will accept applications for unexpected events. These applications are also
taken to the City Council for consideration and decision.
Currently, there are two application requirements for events to be considered for Community
Event Grant funding: (1) events must be located in Saratoga and (2) events must be open to the
public.
Additionally, the City Council established the following priorities to help the Council decide
between applications:
Saratoga-based non-profit organizations holding events in Saratoga will be given first
priority;
Non-profit organizations coordinating events in Saratoga will be given second priority;
Organizations that have previously coordinated events in Saratoga will be given
preference over organizations that have not.
Should the Council wish to adjust priorities for selecting applications or establish additional
application requirements, staff has identified examples below of criteria used by other cities with
similar grant programs. 110
Examples of Other Priorities:
-Annual and/or iconic events
-Benefits Saratoga-based charitable organization
-Celebrates diversity in the community
-Encourages youth involvement and engagement in the community
-Enhances community pride
-Enhances the positive image of the city and/or generates positive media exposure
-Generates positive economic impact through visitors to and patronage of city businesses
-Promotes arts and culture
-Promotes healthy and/or active lifestyle
-Promotes safety
-Promotes tourism
-Promotes volunteerism and/or civic engagement
-Proof of event funding sources in addition to the grant
Examples of Other Application Requirements:
-Event admission must be free
-Event may not be political or religious in nature
-Event may not benefit for-profit businesses are ineligible
-Event must have citywide significance
-Event organizer must be located in the city
-Limit funding to one event per organization per year
-Require matching contribution
ATTACHMENTS:
Attachment A – History of Event Grant Allocations
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HISTORY OF COMMUNITY EVENT ALLOCATIONS SINCE FISCAL YEAR 2013/14
EVENT 2013/14 2014/15 2015/16 2016/17
60th Anniversary Parade $7,000
Blossom Festival (Mustard Faire)$4,600 $4,500 $4,600 $4,600
Bollywood Street Dance -Sponsored by SVDC $1,300 $1,200 $1,500
Celebrating Service –Assistance League $520
Chamber of Commerce Holiday Wine Stroll and Open House $2,518 $3,100 $4,000 $4,168
Chinese Mid-Autumn Festival $350 $350
Classic Car Show $4,000
Foodie on the Run (Gateway Celebration)$1,440 $3,000
Fourth of July Celebration $1,984 $1,900 $2,670 $2,200
Hakone Matsuri $5,000 $4,630
Hansel and Gretel –Bay Shore Lyric Opera Company $940
Library -Heart of the Community (Saratoga Library 10th Anniversary)$1,380 $2,800
Memorial Day Observance $750 $900 $1,000 $1,000
Montalvo Arts Center –Arts Splash $3,000 $2,000 $3,500
Montalvo Pop-Up Arts Festival $3,704
Odd Fellows Easter Event $200 $600 $600
Opera at Wildwood –Bay Shore Lyric Opera Company $380 $800 $1,750 $2,778
Relay for Life of Saratoga $4,630
Saratoga Community Band Concert in the Park $325 $600 $725 $750
Saratoga Grammar School Reunion $118 $1,000
Saratoga Pet Parade $820
Saratoga Sister City 30th Anniversary Open House $618
SASCC Health and Wellness Fair –Saratoga Trails 5K Walk $2,380 $3,600 $5,000 $4,770
St. Paddy’s Day Celebration $500
TOTAL $22,253 $21,600 $39,195 $42,000
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Year Events Requests Allocation Council Grant
2013/14 15 $ 52,975 $ 20,000 $ 22,253
2014/15 11 $ 32,385 $ 20,000 $ 21,600
2015/16 15 $ 34,195 $ 25,000 $ 34,195
2016/17 15 $48,970 $35,000 $42,000
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