HomeMy WebLinkAbout12-21-2016 City Council Agenda -printSaratoga City Council Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 2016
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters not on the
Agenda. The law generally prohibits the City Council from discussing or taking action on such items.
However, the Council may instruct staff accordingly.
AGENDA ITEMS:
Joint Meeting with San Jose Animal Care & Services
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was posted on December 15, 2016.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters not on the
Agenda. The law generally prohibits the City Council from discussing or taking action on such items.
However, the Council may instruct staff accordingly.
CITY COUNCIL ANNOUNCEMENTS
1. CEREMONIAL ITEMS
1.1. Commendation for Amit Seth
Recommended Action:
Present the commendation to Amit Seth.
Saratoga City Council Agenda – Page 2 of 5
3. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted on in
one motion, unless removed by the Mayor or a Council Member. Any member of the public may
speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item
from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
3.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on December 7,
2016.
3.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
12/06/2016 Period 6; and 12/14/2016 Period 6.
3.3. 2017 Hazardous Vegetation Program Commencement Resolution
Recommended Action:
Approve resolution declaring hazardous vegetation (weeds) as a public nuisance and setting
a public hearing on January 18, 2017 to consider objections to the Abatement List.
3.4. Montalvo Emergency Access Easement Relocation
Recommended Action:
1. Accept Grant of Emergency Access Easement on Montalvo Arts Center property and
adopt acceptance resolution.
2. Approve summary vacation/abandonment of a portion of the existing Emergency Access
Easement on the same property and adopt vacation resolution.
3.5. Highway 9 Improvements Phase IV - Construction Management and Inspection
Services Contract Award
Recommended Action:
1. Award Contract for Construction Management and Inspection Services for Highway 9
Phase IV Improvements Project to Bellecci & Associates in the amount of $139,849.00 and
authorize the City Manager to execute the same.
2. Move to authorize staff to execute change orders to the contract for unforeseen
circumstances up to $13,000.
3.6. Trail Easements Acceptance on Cooper-Garrod Winery and Garrod Farms Properties
Recommended Action:
Accept three separate Offers to Dedicate Trail Easement on properties knows as Cooper-
Garrod Winery and Garrod Farms (APNs 503-12-001, 503-10-044 and 503-10-067) and
adopt acceptance resolutions
3.7. Commission Qualifications and Terms Expiring in 2017
Recommended Action:
Accept the list of Commission qualifications and terms expiring in the 2017 calendar year.
Saratoga City Council Agenda – Page 3 of 5
4. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a special
notice and/or a public hearing or those called by the City Council on its own volition. During
Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of
ten (10) minutes maximum for opening statements. Members of the public may comment on any
item for up to three (3) minutes. The amount of time for public comment may be reduced by the
Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or
their representatives have a total of five (5) minutes maximum for closing statements. Items
requested for continuance are subject to the City Council's approval at the Council Meeting.
4.1. Formation of Arrowhead Community Facilities District
Recommended Action:
Open the continued public hearing and receive public testimony on formation of the
Arrowhead Community Facilities District (No. 16-1); adopt a Resolution of Formation for
Community Facilities District (No. 16-1), authorizing the levy of a special tax and
preliminarily establishing appropriations limits for the district; adopt a Resolution
Determining the Necessity to Incur Bond Indebtedness within Community Facilities District
No. 16-1; and adopt a Resolution Calling for a Special Election in Community Facilities
District No. 16-1.
4.2. City Code Amendments to conform Second (Accessory) Dwelling Unit regulations
with recently enacted State Laws
Recommended Action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the ordinance.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
5. OLD BUSINESS
None
6. NEW BUSINESS
6.1. Recommendation of Support of Designating the National Heritage Area by the
Heritage Preservation Commission.
Recommended Action:
Adopt a resolution supporting designation of Santa Clara County as a National Heritage
Area.
6.2. Beekeeping Regulations
Recommended Action:
Review proposed modifications and direct staff to prepare an amendment to Saratoga’s
Beekeeping Ordinance (Section 7-20.230 of the Municipal Code).
6.3. Annual Audit Reports
Recommended Action:
1. Review and accept the following annual audit reports for Fiscal Year 2015/16;
A.Comprehensive Annual Financial Report (CAFR)
B. Transportation Development Act Audit Report (MTC Grants)
C. Appropriation Limit Report (Gann)
Saratoga City Council Agenda – Page 4 of 5
D. SAS 114 Report
E. SAS 112 Report
F. State Controller’s Office Financial Transaction Report Summary
6.4. Community Event and Street Closure Grant Program
Recommended Action:
Provide Direction on Fiscal Year 2017/18 Community Event Grant Program and Street
Closure Grant Process.
6.5. Consideration of Co-Sponsoring Community Conversations with the Saratoga
Ministerial Association.
Recommended Action:
Direct staff accordingly.
6.6. Adoption of City Council Assignments
Recommended Action:
Approve the resolution adopting the 2017 City Council assignments.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
FAA Select Committee on South Bay Arrivals
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Saratoga City Council Agenda – Page 5 of 5
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on December 15, 2016 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 15th day of December 2016 at Saratoga, California.
Debbie Bretschneider, Deputy City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.Any materials distributed by staff after the posting of the agenda are made available
for public review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-
35.104 ADA title II]
To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council
12/21 Regular Meeting –Joint meeting with San Jose Animal Control
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016